HomeMy WebLinkAbout25B - AGMT - FIRING RANGE CLEANINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 19, 2018
TITLE:
APPROVE AN AGREEMENT WITH
HCI ENVIRONMENTAL &
ENGINEERING SERVICE FOR
POLICE DEPARTMENT FIRING
RANGE CLEANING
{STRATEGIC PLAN NO. 1, 3A}
�l
CI Y MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a three-year agreement with HCI
Environmental & Engineering Service for police firing range cleaning and ventilation system filter
replacement, for the period of July 1, 2018, through June 30, 2021, in an amount not to exceed
$204,518, which includes a 10 percent contingency ($18,593), subject to non -substantive
changes approved by the City Manager and City Attorney.
The Police Department firing range regularly accumulates large amounts of lead due to range
training, which is conducted on a monthly basis. As a result, the firing range requires regular
cleaning by certified hazardous materials removal companies to ensure the safety of Police
Department personnel. On October 23, 2017, the Police Department issued RFP #17-129 to
select a vendor for a new three-year agreement. Eight contractors attended the mandatory job
walk, and on November 1, 2017 four proposals were received. An evaluation committee
comprised of Training Division staff evaluated and rated each proposal. The scoring for each
proposal is as follows:
Firm
Location
Score
HCI Environmental & Engineering
Corona, CA
295
A&V Contractors
Fullerton, CA
190
ERC Inc
Anaheim, CA
105
ATI
Orange, CA
96
The Police Department is recommending the City enter into a three-year agreement with HCI
Environmental & Engineering Services. HCI possesses the required environmental certifications
and has performed projects of similar size and scope. HCI will clean the upper range years 1
thru3, and clean the lower range, which receives less use, during year 2. HCI will also be
25B-1
Agreement for Police
June 19, 2018
Page 2
Firing Range Cleaning Services
responsible for replacing and disposing of the range filters on a quarterly basis. The Police
Department will provide the filters to save costs. This agreement includes a 10 percent
contingency for unanticipated work.
Costs for Years 1-3 are as follows:
STRATEGIC PLAN ALIGNMNET
Approval of this item allows the City to meet Goal #1 Community Safety, Objective #3 (promote
fiscal accountability to ensure financial responsibility at all levels of the organization), Strategy A
(continuously evaluate and assess fiscal aspect of service delivery to ensure that the Police
Department provides programs and services efficiently and effectively).
FISCAL IMPACT
Funds for this agreement are available in the Police Department Training Contract Services
account (no. 01114410 62300) for the following fiscal years:
FY 2018-19 $75,328
FY 2019-20 $53,862
FY 2020-21 $75,328
$204,518
a entin
Chief of Police
Santa Ana Police Department
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez valo„eo�
Executive Director
Finance and Management Services Agency
Exhibit: 1. Agreement with HCI Environmental & Engineering Service
25B-2
Base
10%
Contin enc
Subtotal
Year 1
$68,480
$6,848
$75,328
Year 2
$48,965
$4,897
$53,862
Year 3
$68,480
$6,848
$75,328
$185,925
$18,593
$204,518
STRATEGIC PLAN ALIGNMNET
Approval of this item allows the City to meet Goal #1 Community Safety, Objective #3 (promote
fiscal accountability to ensure financial responsibility at all levels of the organization), Strategy A
(continuously evaluate and assess fiscal aspect of service delivery to ensure that the Police
Department provides programs and services efficiently and effectively).
FISCAL IMPACT
Funds for this agreement are available in the Police Department Training Contract Services
account (no. 01114410 62300) for the following fiscal years:
FY 2018-19 $75,328
FY 2019-20 $53,862
FY 2020-21 $75,328
$204,518
a entin
Chief of Police
Santa Ana Police Department
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez valo„eo�
Executive Director
Finance and Management Services Agency
Exhibit: 1. Agreement with HCI Environmental & Engineering Service
25B-2
AGREEMENT WITH HCI ENVIRONMENTAL
FOR GUN RANGE CLEANING SERVICES
THIS AGREEMENT is made and entered into this 19' day of June, 2018 by and between HCI
Environmental & Engineering Services, ("Consultant"), and the City of Santa Ana, a charter city
and municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
providing services for indoor gun range cleaning and circulation system filter services.
B. Consultant provided proposals dated April 26 and May 4, 2018, related to these services.
The proposals are identified and attached hereto as Exhibit A, and are incorporated by
reference to this Agreement. Consultant represents that Consultant is able and willing to
provide such services to the City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations
including all labor, materials, tools, equipment, and incidental customary work required to fully
and adequately complete the services described and set forth in Exhibit A.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services for
City, the rates and charges identified in Exhibit A. The total amount to be expended
during the term of this Agreement shall not exceed $204,518. The sum of this amount
includes the base amount of $185,925 for services and a 10% contingency amount of
$18,593 -for additional services to be performed at the sole discretion of the City.
b. Payment by City shall be made within 45 days (forty-five) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of performance
set forth in the Recitals which may reasonably be expected by City.
Page 1 of 8
25B-3
This Agreement shall commence on July 1, 2018, and continue for a three (3) year term
until June 30, 2021, unless terminated earlier in accordance with Section 16, below.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the services
being performed are part of an applicable "public works" or "maintenance" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to
fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer-employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
Page 2 of 8
25B-4
7. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not be
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
and representatives as additional insured(s); (b) be primary and not contributory
with respect to insurance or self-insurance programs maintained by the City; and
(c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the provisions of Section
3700 of the Labor Code, Consultant, if Consultant has any employees, is required
to be insured against liability for worker's compensation or to undertake self-
insurance. Prior to commencing the performance of the work under this
Agreement, Consultant agrees to obtain and maintain any employer's liability
insurance with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
i. Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
iii. Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty
(30) days prior written notice to the City.
iv. Where the amounts or coverage provided by the certificates of insurance
provides coverage greater than those listed by this Agreement, the amounts
provided by the certificates of insurance shall be incorporated by reference
into the Agreement.
Page 3 of S
25B-5
Consultant shall supply City with a fully executed additional insured
endorsement.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to famish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Consultant's right to be paid for its time and materials expended prior to notification
of termination. Consultant waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
Page 4 of 8
r
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other parry is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities. Consultant affirms that it is an equal opportunity employer and shall
comply with all applicable federal, state and local laws and regulations.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
Page 5 of 8
25B-7
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultants retained by City.
16. TERDIINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
Page 6 of 8
r
19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement. Should any terms within the exhibits
conflict with the terms of this Agreement, the terms of the Agreement shall control.
21. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
David Valentin
Chief of Police
City of Santa Ana
60 Civic Center Plaza
P.O. Box 1988
Santa Ana, California 92702
Fax: 714-245-8190
Sonia R. Carvalho
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
Fax: 714- 647-6515
25B-9
Page 7 of 8
To Consultant:
HCI Environmental & Engineering Services
114 Business Center Drive
Corona, CA 92880
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By��
Tamara Bogosian
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
David Valentin
Chief of Police
CITY OF SANTA ANA
Raul Godinez II
City Manager
CONSULTANT:
By:
Title:
25B-10
Page 8 of 8
EXHIBIT A
SCOPE OF SERVICES and COMPENSATION
25B-11
May 4, 2018
Commander Mat Sorenson Exhibit A - Proposals dated
Santa Ana Police Department May 4 and April 26, 2018
60 Civic Center Plaza
Santa Ana, CA 92702
Office: 714.245.8051
msorenson@santa-ana.org
Re: Proposal dated, May 4, 2018
"...R&R Lead Contaminated Filters In Range Ventilation System."
Location 60 Civic Center Plaza Santa Ana, CA 92702
HCI Environmental & Engineering Service Project No: HCI -054 -18 -DH
Dear Mat,
HCI Environmental & Engineering Service Is pleased to submit the following proposal to R&R Lead Contaminated Filters
in Firing Range Ventilation System located in Santa Ana, CA
Scone of Work:
• HCI Environmental to provide lead certified workers and equipment;
• Post lead warning signage and set up containment area with 6 mil poly plastic and seal all critical barriers;
• Remove lead contaminated filters in firing range ventilation system units and seal in 6mil poly bags;
• Containerize 6 mil poly bags in UN approved Tri -Wall boxes for transportation/disposal;
• Install new Pre and Post filters in firing range ventilation system units as required;
• Manifest, label, profile, transport and dispose of all lead contaminated filters/debris in U.N. approved containers to
State and Federally regulated disposal facility (TSDF).
Assumptions and Caveats:
• Lockout/tag out of ventilation system to be done by Santa Ana maintenance personnel;
• The labor for this project will be based on Prevailing Wages;
• This quote includes both upper and lower firing ranges filter R&R for period of 3 years;
• This quote includes quarterly/semi-annual and annual filter change of upper range ventilation & annual filter
change of lower range ventilation systems;
• Replacement filters will be supplied by Santa Ana Police dept;
• All proper PPE and Respiratory protection will be worn during work activities;
• All lead remediation will be handled according to local, state and federal regulations;
CALIFORNIA NEVADA ARIZONA
Corporate Office: 114 Business Center Drive, Corona, CA 92880
800.988.4424
HCI Environmental & Engineering Service
A -GENERAL ENGINEERING STATE CONTRACTORS
HCS
CA 788216 • NV 0075367
'One Solution for All Your Environmental Needs"
GSA Advantage Contract Number: GS -10F -0334Y
Visit us on the web at wwwACIENV.com
800.988.4424 •1nt�`
HAZMAT TEAM
May 4, 2018
Commander Mat Sorenson Exhibit A - Proposals dated
Santa Ana Police Department May 4 and April 26, 2018
60 Civic Center Plaza
Santa Ana, CA 92702
Office: 714.245.8051
msorenson@santa-ana.org
Re: Proposal dated, May 4, 2018
"...R&R Lead Contaminated Filters In Range Ventilation System."
Location 60 Civic Center Plaza Santa Ana, CA 92702
HCI Environmental & Engineering Service Project No: HCI -054 -18 -DH
Dear Mat,
HCI Environmental & Engineering Service Is pleased to submit the following proposal to R&R Lead Contaminated Filters
in Firing Range Ventilation System located in Santa Ana, CA
Scone of Work:
• HCI Environmental to provide lead certified workers and equipment;
• Post lead warning signage and set up containment area with 6 mil poly plastic and seal all critical barriers;
• Remove lead contaminated filters in firing range ventilation system units and seal in 6mil poly bags;
• Containerize 6 mil poly bags in UN approved Tri -Wall boxes for transportation/disposal;
• Install new Pre and Post filters in firing range ventilation system units as required;
• Manifest, label, profile, transport and dispose of all lead contaminated filters/debris in U.N. approved containers to
State and Federally regulated disposal facility (TSDF).
Assumptions and Caveats:
• Lockout/tag out of ventilation system to be done by Santa Ana maintenance personnel;
• The labor for this project will be based on Prevailing Wages;
• This quote includes both upper and lower firing ranges filter R&R for period of 3 years;
• This quote includes quarterly/semi-annual and annual filter change of upper range ventilation & annual filter
change of lower range ventilation systems;
• Replacement filters will be supplied by Santa Ana Police dept;
• All proper PPE and Respiratory protection will be worn during work activities;
• All lead remediation will be handled according to local, state and federal regulations;
CALIFORNIA NEVADA ARIZONA
Corporate Office: 114 Business Center Drive, Corona, CA 92880
800.988.4424
May 4, 2018
Santa Ana Police Department
Page 2 of 3
Proposed Fees: Past due invoices are subject to an 18% per year or 1.5% per month interest rate.
Thank you for providing HCI Environmental & Engineering Service with the opportunity to submit the
following proposal for your review and consideration.
If you have any questions or need any additional information, please do not hesitate to contact me directly
at your earliest convenience.
HCI Environmental & Engineering Service
Sincerely,
Dan Hackney
Environmental Construction Division
25B-13
ENVIRONMENTAL
•
&ENGINEERING
HAZMAT TEAM
May 4, 2018
Santa Ana Police Department
Page 3 of 3
By:
Print:
Title:
Firm:
Address:
HCl Environmental & Engineering Service
A -GENERAL ENGINEERING STATE CONTRACTORS
CA 788216 • NV 0075367
'One Solution for All Your Environmental Needs"
GSA Advantage Contract Number. GS -10F -0334Y
Visit us on the web at w .HC1ENV.com
800.988.4424
AUTHORIZATION & ACCEPTANCE OF CONDITIONS
P.O. #:
Date:
'To be signed by authorized representative of Santa Ana Police Department
Re: Proposal dated, May 4, 2018
"...R&R Lead Contaminated Filters In Range Ventilation System."
Location 60 Civic Center Plaza Santa Ana, CA 92702
HCI Environmental & Engineering Service Project No: HCI -05 -4 -18 -DH
Payment Terms: Net 30 due upon Invoicing
Estimated Project Total:
$92,940.00
(Ninety Two Thousand Nine Hundred Forty and 00/100 Dollars)
CREEMIN7.c00
Pr000sed Fees: HCI Environmental & Engineering Service proposes to provide the referenced services as outlined on a
time and material basis. The actual time in the field may change based on site conditions. The client will be billed for
"actual time and materials". HCI has prepared this quote based on this contract serving as an exclusive agreement
between. Santa Ana Police Dept. and HCI Environmental & Engineering Service for the period of (1) year/ 12 months. In
the event Santa Ana Police Dept. should choose to utilize another vendor for its environmental management, HCI reserves
the right to modify its price structure. This quote Is valid for 45 days. In the event collection of an amount shall require
formal action, the prevailing party shall be entitled to its' court costs and attorneys fees. Past due invoices are subject to
an 18% per year or 1.5% per month interest rate. It is the responsibility of the waste generator to correctly identify the
chemical composition of each pick up. If the clients proposed Disposal Facility rejects the Hazardous/Non-Hazardous
waste material due to the chemical contents being incorrectly identified, the Hazardous/Non-Hazardous waste as required
by law will be re -profiled and transported to the proper Disposal Facility Specifically permitted to except material. This will
be at an additional cost to the client.
CALIFORNIA NEVADA ARIZONA
Corporate Office: 114 Business Center Drive, Corona, CA 92880
800.988.4424
ENVIRONMENTAL
•
& ENGINEERING
HAZMAT TEAM
April 26, 2018
Commander Mat Sorenson
Santa Ana Police Department
60 Civic Center Plaza
Santa Ana, CA 92702
Office: 714.245.8051
msorenson@santa-ana.org
HCI Environmental & Engineering Service
A -GENERAL ENGINEERING STATE CONTRACTORS
CA 788216. • NV 0075367
'One Solution for All Your Environmental Needs"
GSA Advantage Contract Number: GS -1 OF -0334Y
Visit us on the web at ~v.HCIENV.mm
800.988.4424
Re: Proposal dated, April 26, 2018
"...Annual Lead Remediation and Cleaning of Indoor Firing Ranges."
Location 60 Civic Center Plaza Santa Ana, CA 92702
HCI Environmental & Engineering Service Project No: HCI -04 -20 -18 -DH
Dear Mat,
pREENIR7.00�
HCI Environmental & Engineering Service is pleased to submit the following proposal for Annual Lead Mining and
Cleaning of Indoor Firing Ranges located in Santa Ana, CA
Scope of Work:
• HCI Environmental to provide lead certified workers, supplies and equipment;
• Post lead warning signage and set up containment area with 6 mil poly plastic and seal all critical barriers;
• Mine spent lead fragments from granulated rubber using our proprietary range vacuums;
• Containerize all lead fragments for proper recycling purposes;
• Containerize all work debris for proper disposal as hazardous waste;
• Return all granulated rubber to bullet trap after metals/debris have been segregated and containerized;
• Replenish hopper with new granulated rubber as required;
• Evenly redistribute and rake/groom granulated rubber in bullet trap area to proper slope;
• HEPA vacuum range walls, flooring and ceiling baffles;
• Wet wipelmop range walls and flooring, using our proprietary de-leading solution;
• Manifest, label, profile, transport and dispose of all lead contaminated water/debris in U.N. approved containers to
State and Federally regulated disposal facility (TSDF).
Assumptions and Caveats;
• We estimate the scope of work to be completed in [5j working days;
• The labor for this project will be based on Prevailing Wages;
• HCI Environmental will retain lead for recycling. This quote includes both firing ranges;
• This 3 year quote includes annual cleaning of upper & lower ranges years 1 & 3 with year 2 cleaning of upper
range only;
— --=• _ All
proper -PPE -and Respiratory protection will be wom during work activities;
Granulated -titer will be replenished as required and billed at a rate of $50 per 50lbs bag;
• All lead remediation will be handled according to local, state and federal regulations;
CALIFORNIA NEVADA ARIZONA
Corporate Office: 114 Business Center Drive, Corona, CA 92880
800.988.4424
April 26, 2018
Santa Ana Police Department
Page 2 of 3
Proposed Fees: Past due invoices are subject to an 18% per year or 1.5% per month Interest rate.
Thank you for providing HCI Environmental & Engineering Service with the opportunity to submit the
following proposal for your review and consideration.
If you have any questions or need any additional Information, please do not hesitate to contact me directly
at your earliest convenience.
HCl Environmental & Engineering Service
Sincerely,
Dan Hackney
Environmental Construction Division
25B-16
ENVIRONMENTAL,
ENGINEERING
HAZMAT TEAM
April 26, 2018
Santa Ana Police Department
Page 3 of 3
By:
Print:
Title:
Firm:
Address:
HCI Environmental & Engineering Service
A -GENERAL ENGINEERING STATE CONTRACTORS
CA 788216 • NV 0075367
'One Solution for All Your Environmental Needs"
GSA Advantage Contract Number: GS -10F -0334Y
Visit us on the web at wmv.HCIENV.com
800.988.4424
AUTHORIZATION & ACCEPTANCE OF CONDITIONS
P.O. #:
Date:
'To be signed by authorized representative of Santa Ana Police Department
Re: Proposal dated, April 26, 2018
"...Annual Lead Remediation and Cleaning of Indoor Firing Ranges."
Location 60 Civic Center Plaza Santa Ana, CA 92702
HCI Environmental & Engineering Service Project No: HCI -04.20 -18 -DH
Payment Terms: Net 30 due upon Invoicing
Estimated Project Total: $92,985.00
(Ninety Two Thousand Nine Hundred Eighty -Five and 001100 Dollars)
ae^
— e
CREENINT.corn
Proposed Fees: HCI Environmental & Engineering Service proposes to provide the referenced services as outlined on a
time and material basis. The actual time in the field may change based on site conditions. The client will be billed for
"actual time and materials". HCI has prepared this quote based on this contract serving as an exclusive agreement
between. Santa Ana Police Dept. and HCl Environmental & Engineering Service for the period of (1) year / 12 months. In
the event Santa Ana Police Dept. should choose to utilize another vendor for its environmental management, HCI reserves
the right to rtiodif :itsprice7.stri cture: This quote is valid for 45 days. In the event collection of an amount shall require
formal action, the7prevailing party shall be -entitled to its' court costs and attorneys fees. Past due invoices are subject to
an 18% per year or -1.5% per month interest rate. It is the responsibility of the waste generator to correctly identify the
chemical composition of each pick up. If the clients proposed Disposal Facility rejects the Hazardous/Non-Hazardous
waste material due to the chemical contents being incorrectly identified, the Hazardous/Non-Hazardous waste as required
by law will be re -profiled and transported to the proper Disposal Facility Specifically permitted to except material. This will
be at an additional cost to the client.
CALIFORNIA NEVADA ARIZONA
Corporate Office: 114 Business Center Drive, Corona, CA 92880
800.988.4424
25B-18