HomeMy WebLinkAbout25E - AGMT - ON-CALL SRVS NO EXHIBITREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 19, 2018
CLERK OF COUNCIL USE ONLY:
TITLE: APPROVED
APPROVE AGREEMENTS FOR ON-CALL
❑ As Recommended
ENGINEERING SERVICES
❑ As Amended
El Ordinance 151 Reading
NON -GENERAL FUND
on
❑ Ordinance on 2"d Reading
{STRATEGIC PLAN NO. 6, 1G}
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITYWANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute agreements with each of the
firms listed below, to provide on-call engineering services for general engineering projects for
a -three year term expiring June 18, 2021, with one, two-year extension exercisable by the City
Manager and the City Attorney, for a total aggregate amount not to exceed $2,000,000 for the
term of the entire contract and subject to nonsubstantive changes approved by the City
Manager and the City Attorney.
• Kimley-Horn
• Huitt-Zollars
• CSG
• Anderson Penna
• NV5
• TAIT
• Mark Thomas
• Willdan
• Stantec
2. Authorize the City Manager and Clerk of the Council to execute agreements with each of the
firms listed below, to provide on-call engineering services for water resources projects for a
three-year term expiring June 18, 2021, with one, two-year extension exercisable by the City
Manager and the City Attorney, for a total aggregate amount not to exceed $1,200,000 for the
term of the entire contract and subject to nonsubstantive changes approved by the City Manager
and the City Attorney.
• Kimley-Horn
• Tetra Tech, Inc.
• Huitt-Zollars
• NV5
• Willdan
25E-1
Agreements for On -Call Engineering Services
June 19, 2018
Page 2
DISCUSSION
On September 29, 2017 the City issued a Request for Qualifications (RFQ) for on-call
engineering consulting. These services are required to augment City staff efforts to complete the
timely delivery of the Capital Improvement Program, which include street rehabilitation, park and
facility improvement projects.
A five -member panel review committee comprised of Public Works Agency staff reviewed and
ranked the 19 qualification packages that were received and created a short list of qualified
consulting firms. The top consulting firms in each of two engineering categories were invited to
submit proposals through a Request for Proposals (RFP 17-083) issued on February 22, 2018
and due on March 20, 2018.
The first category, General Engineering (Option A) are professional services related to the
design, construction, management, and operations of public works infrastructure and City
facilities which include: street rehabilitation/widening/improvements, transportation/traffic
engineering, architectural, structural, geotechnical, environmental engineering, land surveying,
and any specialty engineering studies that pertain to public works. The second category, Water
Resources (Option B) is comprised of professional services related to the design, construction,
operations and maintenance and management of water wells, reservoirs, pump stations, water
pipe networks, sewer lift stations, and related of systems to run and maintain a water and sewer
system operations.
As a result of RFP 17-083 a total of ten proposals were received. Five of the proposals received
included both Options A and B with the remaining five specifically proposed for Option A. The
proposal rankings were based on a combination of experience, qualifications, project
understanding, and the overall proposal package. The table below summarizes Options A and B
for each consulting firm and their total scores:
General Engineering other than Water Resources- Option A (Highest to Lowest)
Rank
Firm
Score
1
Kimley-Horn
93.2
2
Huitt-Zollars
85.5
3
CSG
84.6
4
Anderson Penna
84.1
5
NV5
82.7
6
TAIT
79.4
7
Mark Thomas
77.9
8
Willdan
76.3
9
Stantec
75.1
25E-2
Agreements for On -Call Engineering Services
June 19, 2018
Page 3
Water Resources- Option B (Highest to Lowest)
Rank
Firm
Score
1
Kimley-Horn
93.2
2
Tetra Tech, Inc.
91.3
3
Huitt-Zollars
85.5
4
NV5
82.7
5
Willdan
76.3
In accordance with Qualifications Based Selection (QBS) process, the fee schedules were opened
after the proposal evaluations were completed. Staff recommends that Kimley-Horn, Tetra Tech
Inc., Huitt-Zollars, CSG, Anderson Penna, NV5, TAIT, Mark Thomas, Wildan, and Stantec be
retained to provide on-call engineering services (Exhibit 1-14) based upon this selection criteria of
the firms that responded to RFP 17-083 (Exhibit 15).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy G (Develop and implement the City's Capital Improvement Program in
coordination with the Community Investment and Deferred Maintenance Plans).
FISCAL IMPACT
There is no fiscal impact at this time. Prior to utilizing any of these on-call services, Public Works
staff must receive Finance & Management Services Agency approval of funding and accounts to
ensure that funds are available under the authorization and aggregate limit of these agreements.
Upon successful completion of this fiscal review, a corresponding Notice to Proceed containing
specific scope and maximum expenditure for the task order will be issued to a firm. Funding for
these services is available in prior year and the current FY 2017-18 approved Capital Improvement
Program (CIP) budgets, and will be budgeted in future CIPs.
Edwin "William" GaMez, P.E.
Acting Executive Director
Public Works Agency
EWG/ARC/AF
25E-3
Agreements for On -Call Engineering Services
June 19, 2018
Page 4
Exhibits: 1.
Agreement- Kimley-Horn (General Engineering Projects)
2.
Agreement- Kimley Horn (Water Resources Projects)
3.
Agreement- Tetra- Tech Inc. (Water Resources Projects)
4.
Agreement- Huitt-Zollars (General Engineering Projects)
5.
Agreement- Huitt-Zollars (Water Resources Projects)
6.
Agreement- CSG (General Engineering Projects)
7.
Agreement- Anderson Penna (General Engineering Projects)
8.
Agreement- NV5 (General Engineering Projects)
9.
Agreement- NV5 (Water Resources Projects)
10.
Agreement- TAIT (General Engineering Projects)
11.
Agreement- Mark Thomas (General Engineering Projects)
12.
Agreement- Willdan (General Engineering Projects)
13.
Agreement- Willdan (Water Resources Projects)
14.
Agreement- Stantec (General Engineering Projects)
15.
Request for Proposal (RFP)
25E-4
The exhibits listed below can be found at:
http://santaana.granicus.com/MetaViewer.pfp?view id=2&event id=8235&meta id=67859
Exhibits: 1.
Agreement- Kimley-Horn (General Engineering Projects)
2.
Agreement- Kimley Horn (Water Resources Projects)
3.
Agreement- Tetra- Tech Inc. (Water Resources Projects)
4.
Agreement- Huitt-Zollars (General Engineering Projects)
5.
Agreement- Huitt-Zollars (Water Resources Projects)
6.
Agreement- CSG (General Engineering Projects)
7.
Agreement- Anderson Penna (General Engineering Projects)
8.
Agreement- NV5 (General Engineering Projects)
9.
Agreement- NV5 (Water Resources Projects)
10.
Agreement- TAIT (General Engineering Projects)
11.
Agreement- Mark Thomas (General Engineering Projects)
12.
Agreement- Willdan (General Engineering Projects)
13.
Agreement- Willdan (Water Resources Projects)
14.
Agreement- Stantec (General Engineering Projects)
15.
Request for Proposal (RFP)
25E-5
25E-6