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CITY BUDGET BINDER FY 2018-2019_75A-1
( AYOR Miguel A. Pulido moulido(asanta-ana oro MAYOR PRO TEM Michele Martinez Ward 2 mimartinezOsanta-ana.oro COUNCILMEMBERS P. David Benavides Ward 4 dbenavides(alsanta-ana.ora Vicente Sarmiento Ward 1 vsarmiento(a)santa-ana ora Jose Solorio Ward 3 0solorio0santa-ana.oro Sal Tinajero Ward 6 stinaierma7santa-ana. oro Juan Villages Ward 5 ivilleaas0santa-ana.ora CITY OF SANTA ANA IN June 5, 2018 Honorable Mayor and City Council: I am pleased to present the proposed budget for the City of Santa Ana for Fiscal Year 18-19. This budget document provides the foundation for our work plan, and more importantly our commitments to the residents and constituents of the community. As a document, the budget calls out the anticipated expenditures and revenue assumptions for the next year of service. During my short tenure as your City Manager, one of my top priorities was to analyze the current fiscal position of the organization and to provide clarity moving forward. These observations became the basis for the development of this budget. Observations & Fiscal Realities The first observation is that there is a lack of clarity as to the City's current financial position. This, in part, is due to changes in administration and varied budget philosophies. A fundamental value and budget principle is transparency and clear communication. We can do better and we will do better; that is my commitment to you. It is for this reason that I have instituted a directive that the City's over-riding budget principle be "Truth in Budgeting". City government has a responsibility to not only make financial information accessible, but also transparent so that any interested party can review, ask questions, and understand the budget. The second observation is that the problems we are experiencing are actually years in the making. Santa Ana is a community with many opportunities, but also many needs. We have one of the youngest populations; as an older city, we have increased infrastructure needs; and according to industry benchmarks, we are under -staffed in our police department. In short, we are operating with a "service deficit" in relation to the needs of our community. I believe that these pressures, in part, led to the decisions that contributed to a trend where expenditures increased at a rate of 4%, while revenues only increased at a rate of 2%. The result is a structural deficit of SUM for our current FYI 7-18 budget, and a projected $17.1M deficit for FY18-19. Clearly, this is not sustainable. As a result, unfortunately, we are left in a very vulnerable position, potentially unable to weather a downturn in the economy. While a core function of government is the delivery of services, a city must have solvency in order to deliver any services. The City's total general fund reserve balance is $46.1 M ($42.3M in general fund reserve and $3.8M in an economic uncertainty fund). This is approximately 17.7% of the total proposed General Fund budget. At CITY ATTORNEY CITY MANAGER CLERK OF THE COUNCIL Sonia R. Carvalho Raul Godinez II Maria D. Huizar 20 CIVIC CENTER PLAZA — P.O. BOX 1988, M31 — SANTA ANA, CALIFORNIA 92702 TELEPHONE (714) 647-6900— FAX (714) 647-6954—www.santa-ana.org that rate, the reserve would be depleted in approximately two (2) months if we had a catastrophic event. Additionally, like most California cities, Santa Ana relies on these fund balance reserves to maintain a positive cash position during the course of the fiscal year, especially during the first 'Five to six months of each fiscal year, since the majority of the City's revenues are not received until December/ January and April/May. As we accrue cost savings or revenue surpluses into the future, I will continue to recommend that these reserves be increased; we owe it to the coumnunity and to our employees. Maximizing Opportunities Given our fiscal challenges, a top priority has been to maximize economic development opportunities. With the advent of Proposition 64, the City took a lead role among municipalities to regulate cannabis uses within our City, culminating in being one of the first of only a handful of cities that had adult -use retail cannabis dispensaries operating on January 1, 2018 in California. This has been followed by the adoption of regulatory ordinances for cannabis testing uses, and more recently, commercial cannabis uses. Since these commercial uses may require more substantial tenant improvements, and thus more prolonged entitlement processes, we are only budgeting a third of the lower range of projected revenues for FYI 8-19. There also has been considerable development interest in housing and mixed use projects, and staff has been working very diligently to accommodate all of this interest in our City. Currently, there are 108 total residential and non-residential projects in entitlement plan check or under construction. Of these projects, we anticipate 6,180 residential units and 1,396,350 square feet of non-residential development. With this increased investment comes additional housing and retail amenities for our community, and more property tax revenue to support our City services. Moving Forward As previously mentioned, our current predicament was several years in the making, and consequently, our transition back to fiscal sustainability will also occur over a couple of years. The path forward will likely involve a concerted effort to reduce costs and also increase revenues. As we look at reducing costs, it's important to note that Santa Ana is already recognized as being one of the most efficient at providing services when compared to the 11 largest cities in California, and the largest 100 cities in the country. The organization has become lean over time, As an example, in FY 1986-87, the ratio of employees to population served was 7.5 employees per 1,000 residents; currently, our ratio is 3.46 per 1,000 residents. The pressure to limit costs will be tremendous, given the needs of the CalPERS system to remain solvent, the need to continue resolving compliance issues within some of our enterprise funds, the need to address deferred maintenance for our infrastructure, in addition to any requests from our bargaining units at the negotiation table. Therefore, this next year is being proposed as a "bridge" year, an opportunity to frame the policy discussions around which core services we can afford to deliver and at what service levels, along with vetting all revenue measures for consideration. Within the realities of our budget outlook, strategic investments are being made that will yield positive results moving froward. Of particular note are the following projects: completion of the General Plan Update to streamline private investments into the City and address critical housing needs; investments into the City's Information Technology system to support existing service delivery and future efficiency projects; creation of a Risk Manager position to effectively manage the City's risk portfolio and reduce liability and exposure moving forward; creation of a Payroll Manager position to ensure compliance with all state and federal laws as well as to champion efforts to modernize our payroll systems; increased funding for Police to reduce the number of unfunded police officer positions, and continued funding to address homelessness -related issues that impact the quality of life for the Santa Ana community. I remain optimistic that we will find solutions by working collectively with our stakeholders - the community, employee labor groups, and management, to create a pathway towards fiscal sustainability. In keeping with our commitment to long-term planning, we will continue providing financial recommendations based on realistic revenue projections, risk assessments, and prudent spending to ensure a stable financial position. Stability, after all, is the result of thoughtful planning and strategic restraint. In spite of the fiscal challenges the City is facing, the proposed FYI8-19budget continues to support and advance the City Council's priorities in response to the community and its needs. Preparation of this budget took significant effort, and I want to thank the Budget Team for their dedication and countless hours of work, and the Executive Management Team and their staff for their fiscal restraint and efforts in preparing this proposed FYI 8-19 budget. Sincerely, r. Raul Godinez II City Manager TABLE OF CONTENTS Section Title Page la Financial Planning, Policies and Guidelines 1-i to 1 -ii lb General Fund Summaries 1-1 to 1-7 2 General Fund 2-1 to 2-160 3 Internal Service Fund 3-1 to 3-46 4 Community Development 4-1 to 4-58 5 Special Revenue Fund 5-1 to 5-64 6 Enterprise Fund 6-1 to 6-35 7 Capital Funds 7-1 to 7-25 8 Capital Improvement Projects and 7 -yr CIP 8-1 to 8-4 City of Santa Ana - Financial Planning, Policies and Guidelines LONG-TERM FINANCIAL PLANNING Key elements in providing long term stability include; partnering with the various bargaining units to share the burden on pension and medical costs, implementation of innovation and efficiency measures, refinancing of existing debt to save millions in debt service costs, adjusting rates to recover millions in jail cost savings, and partnering with the Orange County Fire Authority for the delivery of Fire and Emergency Medical services. During the budget process for FY 2012-13, the City committed to establishing a fundamental strategy of balancing budgets by adopting a formal Budget and Financial Policy (Policy), which provides guidelines for a balanced budget approach, use of one-time funds, and appropriate reserve levels as recommended by the Government Finance Officers Association (GFOA). Since its approval, the City has achieved a 20% reserve level and has established an Economic Uncertainty account. However, on May 2, 2017, the City forecasted a structural deficit for both FY 17-18 and FY 18-19. In order to address the deficit and allow for an opportunity to develop and implement strategies, staff recommended changes in the fiscal policy to allow the use of one-time revenue to balance the budget. In addition, the Policy maintains base elements of providing a balanced budget including that ongoing revenues should match ongoing expenditures, as well as that one time funds may only be used for one-time non-recurring expenditures or term specific projects or programs. The revised Policy addresses times that the City may encounter structural challenges. In addition, the Policy will now include terminology and define one-time funds such as the ending operating balance, operating reserve account, and the unallocated amount. The Policy was approved on June 2017. The material in this following section is based on longstanding City policies and practices, and recommendations developed by the National Advisory Council on State and Local Budgeting whose founding members include the International City and County Managers Association (ICMA), Government Finance Officers Association (GFOA) and California Society of Municipal Finance Officers (CSMFO). ANNUAL STATEMENT OF INVESTMENT POLICY The objective of the Investment Policy is to outline the City's investment guidelines, rules, and practices. The primary goals of the City's Investment Policy are: • To assure compliance with all federal, state, and local laws governing investment of monies. • To provide the safety of principal and sufficient liquidity. • To provide an investment return within the parameters of the Statement of Investment Policy and Investment Portfolio guidelines. The Policy applies to all financial assets of the City, with the exception of Bond Proceeds. Finance and Management Services Agency Treasury and Customer Service staff continually analyze the portfolio and act to maximize earnings while safeguarding assets and maintaining liquidity. On an annual basis, Treasury staff conducts an evaluation of the City's Policy document to determine compliance and applicable Federal and State regulations and with industry standards and best practices to determine if any enhancements or newly adopted rules and regulations are required to be incorporated within the document. Based on these regular staff evaluations period updates and revisions to the investment policy may be recommended. DEBT POLICY The following are general objectives that this policy intends to accomplish: • Ensure that all debt issuance is in alignment with the City's Strategic Plan goals & objectives as well as the City's Capital Improvement Plan • Determine appropriate use of debt financing & the purpose of the debt; • Establish parameters and specific limits for issuing debt; • Identify financing options & types of debt that may be issued; • Ensure cost-effective borrowing by minimizing debt service and issuance costs; • Ensure compliance with applicable state and federal laws; • Ensure full and timely repayment of debt service; and • Maintain full and complete financial disclosure and reporting of debt. FINANCIAL POLICY STATEMENTS Financial policy statements articulate the premises of guidelines for which the City adheres to on various financial transactions the City may enter into during the course of its day to day operations. These policy statements are listed below by subject area. Accounting, Auditing, & Financial Reporting Guidelines • The accounting system will maintain the City's financial records on a basis consistent with Generally Accepted Accounting Principles (GAAP) applicable to local government along with adherence to the current GFOA and CSMFO best practices if applicable. • Financial Reports will be generated, and made available upon request, on a monthly basis detailing the City's Revenues and Expenditures for both a summary and detail basis. • A financial report entitled Comprehensive Annual Financial Report (CAFR) will be prepared at the end of each fiscal year to account for the City's financial transactions for the year. • In accordance with state law, an Investment Report will be prepared on a quarterly basis to account for the amounts, placements, and yields of the City's invested funds. • In accordance with state law, an independent firm will perform an annual audit of the financial statements of the City and will publicly issue an opinion therein. Operating Budget Guidelines • The City will avoid budgetary procedures that balance current expenditures at the expense of meeting future years' expenses, such as postponing expenditures, accruing future years' revenues, or rolling over short-term debt. • Budgetary and accounting procedures will conform to Generally Accounting Principles (GAAP) for government agencies. • The Budget Office will identify deferred maintenance building and equipment. • The budget will provide for adequate funding of retirement obligations in accordance with contractual commitments. • The City will maintain a budgetary control system to assist City Staff with adhering to the budget guidelines. • The City will monitor departmental budgeted expenditures versus budget appropriations. • All requests for City Council action which have a fiscal impact, where appropriate, on the City and/or its various funds shall be reviewed by the Executive Director of Finance and Management Services before such requests can be included within the City Council agenda. • Departments will provide performance measurements, service levels and productivity indicators in the City's published budget document. • The City of Santa Ana utilizes a modified and accrual basis for Accounting & Budgetary financial purposes. Purchasing Guidelines • Purchases will be made in accordance with all federal, state, and municipal requirements. If there are no specific requirements, purchases will be made in the best interest of the City. Purchasing Division will also amend the existing to policy to comply with existing Federal Uniform Guidance rules and regulations. • Purchases will be made in an impartial, economic, competitive, and efficient manner. • Purchases will be made from the lowest priced and most responsible vendor. Qualitative factors such as vendor reputation and financial condition will be considered, as well as price. • Preference will be given to purchases of like quality to vendors who maintain a place of business within the City. Revenue Guidelines • Staff will estimate City annual revenues by an objective, conservative and analytical process. • Staff will annually prepare a forecast and revenue projections as part its long-term financial planning. • The City will strive to establish user charges and fees in order to recover the cost of providing the services and annually recalculate the full cost of activities supported by user fees to identify the impact of inflation and other cost increases. AM= Funds Summaries City of'Santa Ana General Fund 11 Revenue Summary Table % Cnmrgo ACTUAL ACTUAL PROJECTED PROPOSED 17118 to Account FY 15-16 FY 16-17 FY 17-18 FY 18-19 18119 Intergovernmental 50506 Taxes 0 330,322 147,582 201,000 36.20% 50045 Business Tax 11,634,639 11,930,423 12,000,000 12,000,000 0.00% 50200 Documentary Stamp Tax 1,310,887 1,169,548 875,000 850,000 -2.86% 50021 Half -cent Sales Tax (Safety Prop 172) 1,927,830 2,071,187 2,181,260 2,200,000 0.86% 50201 Homeowner Property Tax Subvention 208,946 201,205 195,120 201,205 3.12% 50030 Hotel Visitors Tax 8,881,934 9,767,741 8,000,000 8,500,000 6.2591 50046 Medical Marijuana Tax 749,397 1,843,803 2,260,000 2,260,000 0.00% 50011 Property Tax 32,403,883 33,841,447 34,767,088 36,176,616 4.05% 50016 Property Tax In Lieu VLF 28,547,330 29,630,141 31,300,302 32,643,085 4.29% 50012 Santa Ana Property Tax Residual (CDA) 5,196,222 8,228,104 8,597,406 8,250,000 -4.04% 50020 Sales Tax 47,920,703 47,950,071 46,536,996 47,904,702 2.94% 50031 Utility Users Tax - Electric 11,512,856 11,002,686 10,800,000 11,100,000 2.78% 50032 Utility Users Tax - Gas 1,985,711 2,232,618 2,250,000 2,300,000 2.22% 50033 Utility Users Tax - Telephone 9,222,384 8,621,571 9,000,000 9,500,000 5.56% 50034 Utility Users Tax - Water 2,381,460 2,556,585 2,400,000 2,500,000 4.1751 Total Taxes 163,884,180 171,047,130 171,163,171 176,385,608 3.05% Intergovernmental 50506 A13109 Reimbursement 0 330,322 147,582 201,000 36.20% 52365 AB678 Ground Emerg. Transp. Reimbursement Mandate 221,074 177,574 443,338 0 -100.00% 50501 Motor Vehicle License 135,273 153,628 179,676 153,627 -14.50% 57791 Overhead Charge - Water 6,926,000 4,537,918 4,537,918 4,537,918 0.00% 50505 P.O.S.T. Reimbursements 49,114 19,296 52,000 52,000 0.00% 50015 Property Tax -Pass-through A31290 1,754,452 871,817 1,040,000 1,040,000 0.00% 57304 Rancho Santiago Reimbursement-PRCSA 32,133 28,240 35,611 35,500 -0.31% 50503 SB90 State Mandates Reimbursement 715,399 84,493 92,000 92,000 0.00% 52364 SB1186 28,093 28,031 9,450 4,500 -52.38% 57010 Total Intergovernmental 9,861,539 6,231,318 6,537,575 6,116,545 -6.44% Use of Money 58000 Earnings on Investments 866,236 768,572 753,000 576,056 -23.50% 58002 Loss(Gain) MV on Investments 402,027 (716,023) 0 0 n/a 57460 Police Department Jail Facility Rental 12,472,357 10,777,907 3,650 3,504 -4.00% 57462 Jail Revenue Facility - US Marshals 0 0 8,918,869 14,877,154 66.81% 57463 Jail Revenue Facility - Bureau of Prisons 0 0 1,159,790 1,168,092 0.72% 57390 PRCSA- Godinez High School (9,609) 21,115 7,321 0 -100.00% 57361 Recreation Facility Rental 21,605 34,260 32,791 34,500 5.21% 57960 Rental of Property 130,322 108,365 139,042 139,042 0.00% 57362 Rental of Stadlum 122,618 125,765 118,493 175,000 47,69% 57010 Total Use of Money 14,005,557 11,119,960 11,132,956 16,973,348 52.46% Miscellaneous 57100 Attorney Reimbursement 910,390 910,026 979,890 979,890 0.00% 53331 City Events 215,773.70 195,461 101,200 100,000 -1.19% 57000 Expense Reimbursement 29,301 76,482 74,163 54,124 -27.02% 57006 Expense Reimbursement - Condemn Deposit 0 10 0 -100.00% 57901 Indirect Cost Recovery 2,306,829 2,463,857 2,637,447 2,700,000 2.37% 57461 Jail Kitchen Rental 31,489 29,341 24,000 24,000 0.00% 57081 Library Gifts & Donations 0 0 n/a 57081 Planning & Building Gifts & Donations 0 1,000 0 0 We 57991 Miscellaneous Receipts 2,492 2,958 1,300 1,500 15.38% 57010 Miscellaneous Recoveries 11,040 46,187 14,276 16,175 13.30% 57895 Monitoring/PILOT fees 0 93,124 0 0 n/a 57200 Other Library Recoveries 2,406 3,448 3,978 2,500 -37.16% 57402 Police Miscellaneous Reimbursements 39,107 209,773 20,000 306,955 1434.78% GF Summary -1 City of Santa Ana General Fund 11 Revenue Summary Table Change ACTUAL ACTUAL PROJECTED PROPOSED 17118 to FY 15-I6 FY 1647 FY 17-18 FY 18-19 18119 57400 Police OT Reimbursement 0 0 2,500 5,000 100.00% 57404 Property& Evidence Recovery 11,004 24,076 13,000 11,000 -15.36% 57301 Recreation Expense Reimbursement 4,342 3,520 6,802 7,000 2.91% 50052 Refuse Contract Program Surcharge 4,972,000 4,972,000 4,972,000 4,972,000 0.00% 57700 Refuse Program Savings Recovery 1,352,000 1,352,000 1,352,000 1,352,000 0.00% 57970 Sale of Junk and Waste 5 0 0 0 n1a 57071 Sale of Land 40,100 0 29,105 2,100,000 7115.26% 57770 Sale of Maps and Documents 25,993 27,454 18,940 30,300 59.98% 58001 Stale Dated Checks 13,595 11,298 0 0 n1a 53409 Storage of Weapon Fee 2,500 3,700 1,000 1,000 0.00% 57993 Write -Off of Collections (209) (300) 0 0 n1a 56305 Engineering Service Charge Total Miscellaneous 9,970,158 10,425,405 10,251,612 12,663,444 23.53% Franchise Fees 50053 CATV Franchise Fees 1,464,130 1,243,574 1,425,047 1,425,000 0.00% 50051 Electrical Utility 1,342,099 1,162,336 1,400,000 1,400,000 0.00% 50050 Gas Utility 420,190 399,149 533,000 533,000 0.00% 2,338,810 Total Franchise Fees 3,226,419 2,805,060 3,358,047 3,358,000 0.00% Charges for Services 53416 Animal Quarantines 3,312 1,550 1,300 5,000 284.62% 53911 Advertising-Sponsorshlp 0 0 0 100,000 n1a 53600 Building Plan Check 1,194,607 3,155,860 2,338,810 2,533,975 8.34% 51612 Building Standards Revolving fund 3,729 2,703 3,250 0 -100.00% 53301 Center Programs 93,411 90,657 75,516 90,500 19.84% 57601 Code Enforcement Reimbursement 0 0 0 n1a 53309 Concession Vending Machines 4,712 3,600 5,850 5,400 -7.69% 57470 Copy of Lost Citation 60 44 0 0 We 53607 EIR Review Fees. 108,890 -24,104 80,000 120,000 50,00% 53601 Electrical Plan Check 178,674 497,175 239,200 256,375 7.18% 53415 Emergency Response Reimbursement -PD 63,434 33,969 70,000 55,000 -21.43% 56305 Engineering Service Charge 3,781 3,000 1,000 -66.67% 57704 Expense Reimbursement -SAD 0 15,500 0 0 We 53503 False Alarm Charge -Fire 0 0 0 n1a 53413 False Alarm Charge -Police 67,698 128,219 6,256 95,000 1418.58% 53404 Fingerprint Card Processing Fees 72 0 100 100 0.00% 53408 Fire Range User Fees 7,775 12,500 7,000 7,000 0.00% 53419 Firearm License Fee 2,354 2,035 2,000 2,000 0.00% 53313 Food Sale Concession 30,800 33,600 33,600 33,600 0.00% 57383 Friend of Zoo Contribution 32,757 69,014 69,084 50,500 -26.90% 57385 Friend of Zoo Education Contribution 40,000 40,000 40,000 40,000 0.00% 57380 Friend of Zoo Vet Contribution 20,000 20,000 60,000 60,000 0.00% 53502 Hazardous Material Discloser Fees 628 299 413 0 -100.00% 53418 Hearing Officer Recovery/Parking 11,040 0 0 0 n1a 53410 Impound/Owner Release Animals 1,808 1,445 1,200 1,500 25.00% 53420 Jail Booking Fee 18,152 31,210 30,000 30,000 0.00% 53411 Jail Pay to Stay Program 48,480 151,590 100,000 100,000 0.00% 53412 Jall Reuse 0 0 0 0 n/a 53613 Land Use Certificate Processing Fee 334,611 374,005 514,215 323,860 -37.02% 53605 Landscape Plan Review 6,926 25,591 12,000 12,240 2.00% 53316 Leisure Classes 277,224 283,999 273,028 284,000 4.02% 55200 Library Flnes 49,001 42,284 44,161 45,000 1.90% 57260 Library Meeting Room Rental 242 213 8 0 -100.00% 53202 Library Microfiche Rentals 327 830 716 500 -30.18% 53203 Library Video Rentals 6,129 4,683 3,755 4,000 6.53% 53603 Mechanical Plan Check 121,861 435,490 191,360 207,100 8.23% 53902 Miscellaneous Service Charge 73,158 77,479 0 0 We GF Summary -2 City of Santa Ana General Fund 11 Revenue Summary Table % Change Account Adult -Use Retail Cannabis Reg Fee ACTUAL FY 15-16 ACTUAL FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18-19 17118 to 18119 53612 Mitigation Monitoring Fee 0 0 0 1,500 n1a 53200 Non -Resident Library Card Fee 1,269 1,485 1,555 1,500 -3.54% 53513 OCFA Admin Processing Fee 1,410 1,724 1,380 1,435 3.99% 53510 Paramedic Service Charge 3,740,671 3,579,412 4,552,498 4,689,000 3.00% 53509 Paramedic Subscription Fee 174,357 166,500 154,260 159,000 3.07% 53308 Park Reservation 260,673 193,012 187,506 203,000 8.26% 53201 Passport Fee 2,425 0 109 0 -100.00% 53405 Photo Services 847 657 1,000 500 -50.00% 53602 Plumbing Plan Check 62,152 273,682 106,310 119,500 12.41% 53417 Police Report Fee 162,057 173,192 160,000 160,000 0.00% 53304 Pool Charges 33,753 24,617 22,640 24,500 8.21% 53618 Project Coordination Charge 2,381 71,522 0 0 n1a 53319 Recreation Staff Reimbursement 69,958 58,210 61,243 61,000 -0.40% 53401 Repo Release 11,065 12,290 12,000 12,000 0.00% 53627 PREP Fees 0 1,116,599 587,295 604,915 3.00% 53615 Residential Inspection Surcharge(PREP) 17,971 0 0 0 n/a 57070 Sale of Printed Materials 389 112 1,000 1,000 0.00% 53614 Shopping Cart Containment Program 36,938 41,394 42,795 44,080 3.00% 53616 Site Plan Review Charge 679,895 960,260 716,145 1,000,000 39.64% 53901 Stop paylRelssue fees 416 323 131 160 22.14% 53707 Street and Alley Repair 8,446 7,449 1,200 1,000 -16.6791 53318 Tennis Reservations 48,298 44,786 40,665 45,000 10.66% 53606 Discretionary Application Fee 309,110 252,435 376,394 340,000 -9.67% 53407 Vehicle Equipment Citation Sign -Off 9,405 7,599 6,600 7,000 6.06% 53400 Vehicle Release Charge 90,090 100,380 115,000 115,000 0.00% 53423 Vehicle Storage Fee 51,975 57,450 40,000 40,000 0.00% 53307 Youth Field Usage Fee 75,446 72,456 72,972 73,000 0.04% 53303 Youth Sports 31,979 33,152 34,132 34,000 -0.39% 53312 Zoo Admissions 1,114,990 1,107,683 1,134,178 1,134,000 -0.02% 53310 Zoo Education 113,865 73,122 84,784 85,000 0.25% Total Charges for Services 9,914,103 13,946,726 12,719,613 13,420,740 5.51% Licenses and Permits 51613 Adult -Use Retail Cannabis Reg Fee 0 0 169,000 0 -100.00% 51614 Adult -Use Retail Regulatory Safety Permit 0 0 906,750 205,460 -77.34% 51615 Adult -Use Retail Operating Agreement Fees 0 0 1,984,806 5,500,000 177.11% 51100 Comm. Cannabis Operating Agrmt Fees - Cultivation 0 0 0 4,602,000 n1a 51101 Comm. Cannabis Operating Agreement Fees - Mfg. 0 0 0 2,418,000 We 51102 Comm. Cannabis Operating Agreement Fees - Distirbution 0 0 0 702,000 We 51103 Comm. Cannabis Operating Agreement Fees - Testing 0 0 0 78,000 old 51401 Alarm Permit Fees 97,736 102,809 97,000 97,000 0.00% 51001 Bingo Licenses 102 208 0 154 We 51601 Building Permits 1,683,844 2,120,700 1,999,315 2,184,295 9.25% 51004 Bus Shelter Fees 134,251 150,000 150,000 0 -100.00% 51002 Dog Licenses 575,881 587,211 565,000 565,000 0.00% 51003 Dog Licenses - CCI 71,477 68,565 50,000 50,000 0.00% 51603 Electrical Permits 606,808 578,057 864,150 900,070 4.16% 51301 Filming Permit 6,304 5,516 5,852 6,000 2.53% 51501 Fireworks Stands Permits 220 0 0 0 We 51600 General Plan Update Surcharge 137,224 141,944 132,786 141,465 6.54% 51606 Grading Permits 55,728 61,073 60,000 70,000 16.6791 51604 Heating Permits 369,925 358,694 546,410 572,805 4.83% 53626 Medical Marijuana Regist. & Reg. Safety 0 27,040 1,700 -93.71% 51706 MMD Regulatory Safety Permit 72,516 169,204 217,548 0 -100.00% 51608 Newsbox Permit Fees 27,156 24,709 25,000 25,000 0.00% 51605 Occupancy Permits 410,945 423,717 362,410 383,385 5.79% 51609 Outdoor Dining Permits 2,571 1,277 0 0 n1a 51602 Plumbing Permits 284,636 307,622 353,835 384,750 8.74% 51402 Street Closure Permit 8,456 6,023 6,400 6,400 0.00% 51607 Street Vendor Permit 4,344 40,170 22,665 25,345 11.82% GF Summary -3 City of Santa Ana General Fund 11 Revenue Summary Table Fines 55600 Administrative Citations/Comm Pres 110,126 141,730 120,055 123,460 % Grunge 55606 Fireworks Admin Citations ACTUAL ACTUAL PROJECTED PROPOSED 17118 to Account TY 15-16 FY 16-17 PY 17-18 EY 1849 18119 51403 Tobacco Permits 174,829 179,518 175,000 175,000 0.00% 51502 Underground Tank Permits 1,008 0 480,000 0 n/a 55604 Foreclosed Properties Fines Total Licenses & Permits 4,725,961 5,327,017 8,720,967 19,093,829 118.94% Fines 55600 Administrative Citations/Comm Pres 110,126 141,730 120,055 123,460 2.64% 55606 Fireworks Admin Citations 0 0 6,100 6,100 0.00% 57900 Bad Check Recoveries 20,345 18,165 17,305 13,000 -24.85% 55402 Court Fines - Non -Traffic 66,728 42,017 10,000 14,000 40.00% 55401 Court Fines - Traffic 242,543 698,155 480,000 500,000 4.1751 55604 Foreclosed Properties Fines 0 150,000 154,500 3.00% 55201 Lost/Damaged Library Materials 6,409 5,302 4,716 5,000 6.03% 55202 LosVDamaged Uncatalogued Materials 25 15 0 -100.00% 55605 Medical Marijuana Administratvie Citation 44,678 32,300 27,000 37,810 40.04% 55000 Parking Fines 4,604,330 4,092,340 4,400,000 5,245,700 19.22% 55400 Redlight Camera Program 326,041 41,360 11,000 0 -100.00% 55403 Tobacco Fine 134 0 0 We Total Fines 5,421,200 5,071,528 5,226,191 6,099,570 16.71% Subtotal 254,111,084 Transfers-In/Mise. Recoveries 59000-025 Transfer from Fund 25 0 0 0 250,000 n/a Total Transfers -In 0 0 0 250,000 n/a Prior Year Carry Forward 0 0 0 10,200,000 n/a TOTAL GENERAL FUND 11 221,009,115 225,974,143 229,110,131 264,561,084 15.69% GF Summary -4 City of Santa Ana General Fund Expenditure Summary Table GF Summary- 5 as % of Increase (Decrease) ACTUAL ACTUAL PROJECTED PROPOSED FY 18.19 FY 17.18 to FY 18-19 Acct. Unit DEPARTMENT & DIVISION FY 15.16 FY 16-17 FY 17-18 FY 18-19 Total GF 11 In $ in POLICE DEPARTMENT 01114400 Office of the Chief of Police 1,721,228 1,993,968 1,423,326 1,800,788 0.7% 377,463 26.5% 01114401 Fiscal & Budget 735,918 871,399 904,126 971,229 0.4% 67,102 7.4% 01114402 Human Resources 585,263 471,841 621,647 762,148 0.3% 140,500 22.6% 01114403 Building & Facility 3,529,772 3,615,279 3,346,728 3,330,455 1.3% (16,273) -0.5% 01114404 Backgrounds 964,433 889,783 972,742 1,002,821 0.4% 30,079 3.1% 01114405 Traffic 7,109,099 7,049,637 7,012,466 7,083,291 2.7% 70,826 1.0% 01114410 Training Services 1,533,167 1,817,216 2,037,464 2,445,510 0.9% 408,045 20.0% 01114415 Professional Standards 1,150,244 1,209,366 1,169,111 1,302,829 0.5% 133,718 11.4% 01114420 Field Operations 41,800,643 49,878,727 53,167,869 54,530,347 20.6°% 1,362,478 2.6% 01114425 Information Systems 1,125,116 1,112,840 1,453,104 1,601,535 0.6% 148,431 10.2% 01114430 Animal Services 1,491,551 2,272,099 2,325,850 2,342,890 0.9% 17,040 0.7% 01114435 District Investigations 7,207,535 6,806,940 6,358,444 7,098,974 2.7% 740,530 11.6% 01114440 Crimes Against Persons 6,527,665 7,482,057 7,588,571 7,298,968 2.8% (289,603) -3.8% 01114445 Special Investigations 3,527,534 4,115,861 3,727,465 3,476,662 1.3% (250,803) -6.7% 01114448 Evidence 634,100 845,702 835,296 932,967 0.4% 97,671 11.7% 01114450 CDC 1,256,220 1,217,596 1,036,879 1,370,758 0.5% 333,878 32.2% 01114455 Forensic Services 2,325,433 2,331,697 2,327,692 2,402,449 0.9% 74,757 3.2% 01114460 Records Services 1,573,656 1,572,706 1,700,079 2,039,109 0.8% 339,030 19.9% 01114465 Communications 4,570,800 5,250,075 6,118,732 7,522,958 2.8% 1,404,226 22.9°% 01114470 Vice 4,639 0 31,604 18,280 0.0% (13,324) N/A 01114475 Jail Operations 15,889,108 16,366,744 15,887,048 19,096,209 7.2% 3,209,162 20.2°% 01114480 Regional Narcotic Supp. Prgm 1,994,746 2,111,147 1,521,594 1,573,606 0.6% 52,012 3.4% 01114485 Homeland Sec. & Crime Prev. 153,516 244,288 260,408 254,223 0.1% (6,184) -2.4% 01114490 Tobacco Retail Lic. Prgm 180,819 174,855 185,539 223,528 0.1% 37,990 20.5% Subtotal 107,592,207 119,701,823 122,013,784 130,482,534 49.3% 8,468,750 6.9% FIRE DEPARTMENT 01115330 Fire Suppression & EMS 41,485,838 40,918,911 50,417,145 52,129,291 19.7% 1,712,146 3.4% Subtotal 41,485,838 40,918,911 50,417,145 52,129,291 19.7% 1,712,146 3.4% PARKS, RECREATION & COMMUNITY SERVICES 01111150 Llbrary Adult Services 1,012,270 1,227,643 1,260,109 1,378,560 0.5% 118,451 9.4% 01111160 Library Youth Services 630,593 746,719 883,507 959,425 0.4% 75,918 8.6% 01111180 Library Young Adult Services 386,014 402,970 533,616 733,640 0.3% 200,024 37.5% 01111190 Library Technology and Support Services 1,452,087 1,530,987 1,584,040 1,684,855 0.6% 100,815 6.4% 01113200 Administrative Services 1,372,112 1,467,015 1,477,749 1,764,820 0.7% 287,071 19.4% 01113210 Stadium 231,651 225,210 279,796 248,725 0.1% (31,071) -11.1% 01113220 S.A. Zoo at Prentice Park 1,995,359 1,946,831 2,228,881 2,179,735 0.8% (49,146) -2.2°% 01113230 Recreation 4,274,339 4,738,906 4,843,781 5,491,918 2.1% 648,137 13.4% 01113240 Park Ranger Program 54,695 0 0 0 0.0% 0 n/a 01113250 Park Services 5,100,005 5,001,729 5,312,949 4,946,920 1.9% (366,029) -6.9°% 01113260 Park Building Services 1,274,124 1,321,285 1,413,899 1,784,580 0.7% 370,681 26.2% Subtotal 17,783,248 18,609,296 19,818,327 21,173,178 8.0% 1,354,851 6.8% PLANNING & BUILDING AGENCY 01116500 Administrative Services 1,614,688 1,890,694 1,881,180 2,058,673 0.8% 177,493 9.4% 01116510 Planning Division 1,798,713 1,964,932 1,787,121 3,291,618 1.2% 1,504,498 84.2% 01116520 New Construction 1,708,877 1,709,281 1,995,959 2,202,045 0.8% 206,086 10.3% 01116530 Permits & Plan Check 1,733,584 2,081,770 2,165,582 2,386,364 0.9% 220,782 10.2% GF Summary- 5 City of Santa Ana General Fund Expenditure Summary Table as % of Increase (Decrease) ACTUAL ACTUAL PROJECTED PROPOSED FY 18-19 FY 17.18 to FY 18.19 Acct. Unit DEPARTMENT & DIVISION FY 15-16 FY 16.17 FY 17-18 FY 18-19 Total GF 11 in $ In % 01116540 Code Enforcement 883,976 1,146,159 1,230,309 970,547 0.4% (259,762) -21.1% 01116550 Proactive Rental Em. Prgm 514,247 291,499 258,100 539,162 0.2% 281,062 108.9% 01116560 Neighborhood Initiatives Program (NIP) 352,859 521,687 530,401 606,053 0.2% 75,653 14.3% Subtotal 8,606,945 9,606,022 9,848,651 12,054,462 4.6% 2,205,811 22.4% FINANCE & MANAGEMENT SERVICES 01110100 Management & Support 854,845 881,380 1,034,517 1,168,258 0.4% 133,741 12.9% 01110110 Accounting 1,236,758 1,390,802 2,015,445 2,146,723 0.8% 131,278 6.5% 01110115 Payroll 373,440 397,608 544,947 815,180 0.3% 270,233 49.6% 01110120 Purchasing 908,468 934,877 714,340 759,782 0.3% 45,442 6.4% 01110130 Treasury & Customer Svc. 626,173 750,603 789,497 1,004,466 0.4% 214,969 272% Subtotal 3,999,684 4,355,271 5,098,747 5,894,409 2.2% 795,663 15.6% PUBLIC WORKS AGENCY 01117620 Pub Wks-Traffic/Trans Eng 1,955,573 1,932,307 2,308,820 2,456,545 0.9% 147,725 6.4% 01117625 Pub Wks -Roadway Marking/Signs 981,934 527,495 568,000 568,000 0.2% 0 0.0% 01117630 Pub Wks -Streetlight Maintenance 2,806,521 2,463,095 2,911,627 2,330,425 0.9% (581,102) -20.0% 01117642 Pub Wks -Graffiti Abatement 0 0 1,166,197 1,207,345 0.5% 41,148 3.5% 01117643 Pub Wks -Sanitation Services 0 0 0 1,604,223 0.6% 1,604,223 n/a 01117650 Pub Wks-SARTC Maintenance 0 0 300,000 0 0.0% (300,000) -100.0% Subtotal 5,744,028 4,922,898 7,254,543 8,166,538 3.1% 911,995 12.6% COMMUNITY DEVELOPMENT AGENCY 01118810 Economic Development 455,598 592,396 835,297 759,038 0,3% (76,259) -9.1% \ 01118811 Homeless Services 0 196,069 196,069 N/A 01118825 Sales Tax Rebate 0 15,000 25,000 0.0% 0 0.0% Subtotal 455,598 592,396 850,297 980,107 0.4% 129,810 15.3% TRANSFER TO PROJECT FUNDS 01106019 Transfer to Civic Center Fund 74 1,045,000 1,464,345 1,179,404 1,179,404 0.4% 0 0.0% 01106019 Transfer to Council Special Projects Fund E 11,250,000 0 0 0 0.0% 0 N/A 01106019 Capital Outlay Fund 51 0 584,000 292,000 292,000 0.1% 0 N/A 01106019 Transfer to Strategic Plan Fund 52 1,870,875 1,852,290 0 1,794,500 0.7% 1,794,500 N/A 01106019 Police Building Debt Svc. 4,415,151 4,415,905 4,418,020 4,418,020 1.7°% 0 0.0% 01106019 Peebler Fund Fund 418 0 0 0 0 0.0% 0 N/A 01106019 COSA Lease Financing F404 4,612,190 4,622,660 4,622,660 4,622,660 1.7% 0 0.0°% Subtotal 23,193,216 12,939,200 10,512,084 12,306,584 4.7% 1,794,500 17.1% CITY MANAGER'S OFFICE 01105016 General Non -Departmental 4,060,717 5,027,810 4,136,897 3,338,654 0.9% 93,592 4.3% 01105810 Community Activities - Non Dept. 0 0 0 0 0.0% 0 N/A 01103010 City Manager's Office 1,902,189 2,061,450 2,158,243 2,251,835 0.9% 93,592 N/A 01103011 Civic Center Safely & Security 658,622 73,214 0 (73,214) WA 01104012 Legislative Affairs 347,451 383,926 437,258 451,615 0.2% 14,357 3.3% Subtotal 6,310,358 8,131,808 6,805,612 6,042,104 2.3% (763,508) -11.2% GF Summary - 6 City of Santa Ana General Fund Expenditure Summary Table as % of Increase (Decrease) ACTUAL ACTUAL PROJECTED PROPOSED FY 18-19 FY 17-18 to FY 18-19 Acct. Unit DEPARTMENT & DIVISION FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total GF 11 in $ In EXCLUDES TRANSFERS TO FUND 50 (11,250,000) 0 0 0 0.0% 0 NIA TOTAL GENERAL FUND 11 210,044,174 226,368,706 238,651,083 264,561,085 100.0% 25,910,002 10.9% GF Summary - 7 CITY ATTORNEY'S OFFICE 01108032 City Attorney's Office 2,719,703 3,017,422 2,435,169 3,070,448 1.2% 635,280 26.1% Subtotal 2,719,703 3,017,422 2,435,169 3,070,448 1.2% 635,280 26.1% Human Resources 01109050 Human Resources 1,181,123 1,277,872 1,301,179 1,766,698 0.7% 465,519 35.6% Subtotal 1,181,123 1,277,872 1,301,179 1,766,698 0.7% 465,519 35.8% 01112030 BOWERSMUSEUM 1,474,616 1,475,706 1,476,130 1,476,130 0.6% 0 0.0% Subtotal 1,474,616 1,475,706 1,476,130 1,476,130 0.6% 0 0.0% CLERK OF THE COUNCIL'S OFFICE 01107031 Clerk Administration 747,611 820,084 819,415 1,648,822 0.6% 829,407 101.2% Subtotal 747,611 820,084 819,415 1,648,822 0.6% 829,407 101.2% CANNABIS PROGRAM 01113203 Youth Programs/Cannabis Enforcement 0 0 0 5,200,000 2.0% 5,200,000 N/A 01108016 City Attorney 0 0 0 399,465 0.2% 399,465 N/A 01110016 Finance & Management Services 0 0 0 127,905 0.0% 127,905 N/A 01114016 Police Department 0 0 0 1,268,797 0.5% 1,268,797 N/A 01115016 Planning & Building Agency 0 0 0 373,611 0.1% 373,611 N/A 0 0 0 7,369,778 2.8% 7,369,778 EXCLUDES TRANSFERS TO FUND 50 (11,250,000) 0 0 0 0.0% 0 NIA TOTAL GENERAL FUND 11 210,044,174 226,368,706 238,651,083 264,561,085 100.0% 25,910,002 10.9% GF Summary - 7 0=0 GENERAL FUND DEPARTMENT RESOURCE SUMMARY ". ACTIVITIES.ACTUAL ACTI'I.AL 'PROJECTED PROPOSED ' 17 98. FY 18-99 01103010 Administration 1,902,189 2,061,450 2,158,243 2,251,835 01103011 Civic Center Safety & Security 0 658,622 73,214 0 01104012 Legislative 347,451 383,926 437,258 451,615 TOTAL 2,249,640 3,103,997 2,668,715 2,703,450 ACTUAL ACTUAL PROJECTED .: PROPOSED OPERATING EXPENSE F\k1596 FY 1617 FY1718 �Y 1819 61000 Personnel 1,788,205 2,023,292 2,117,701 2,084,080 62000 Contractual 257,584 892,005 335,827 373,040 63000 Cmmnodities 38,369 41,119 46,357 77,500 65000 Fixed Charges 165,483 147,581 168,830 168,830 TOTAL 2,249,640 3,103,997 2,668,715 2,703,450 Job A .: ,_ DOPTED.FY 17 18 „PROPOSED FY 18'19 ..: .... ,_� AUTHORIZED PERSONNEL Code ! ?, - Full Time Part Tame Full Time Part Time,: Mayor 1.00 1.00 Councihnembers 6,00 6.00 1790 City Manager 1.00 1.00 2491 Deputy City Manager 1.00 1.00 0670 Executive Assistant To the City Manager 1.00 1.00 2925 Cmmmudcations Manager 1.00 1.00 6360 Senior Management Assistant 2.00 2.00 1070 Secretary to the City Manager 1.00 1.00 0900 Executive Assistant 3.00 3.00 TOTAL 10.00 7.00 10.00 7.00 2-1 GENERAL FUND CITY MANAGER'S OFFICE City Manager's Office ACCOUNTING UNIT 01103010 To provide for the effective implementation of the City Council's policy andpriorities, advise the Council on reliable methods of responding to community needs, ensure responsible organizational anditscal management, and promote the philosophy of continuous improvement. SERVICE PROGRAM Effective development and implementation of the City goals while ensuring responsible organizational fiscal management. * Enhancing the development and implementation of a system for continuous organizational improvement. * Provide research and advice to Council and effectively implement City Council's policies and priorities. 2-2 GENERAL FUND CITY MANAGER'S OFFICE ACCOUNTING UNIT Administration 01103010 9 Account LINE ITEM RESOURCES° Code ... :..; .,, ACTUAL ' FY 15181 ACTt]AL-!Pi, FY 1617, ROJECTE,D-:.�;K .'FY 17 18, (: PROPOSED ,FY :18-i9 61000 Salaries & Wages Regular 1,215,675 1,361,832 1,280,644 1,369,228 61010 Salaries -Retirement 0 0 0 0 61020 Salaries Part -Time 0 29,207 125,000 0 61040 Salaries -Overtime 11,815 13,331 20,885 0 61100 Retirement Plan 276,866 273,951 320,000 350,000 61110 Part -Time Retirement 0 0 0 0 61120 Medicare Insurance 16,585 17,888 19,318 22,150 61130 Employees Insurance 135,794 159,601 145,826 155,227 61170 Retiree Medical Insurance 3,955 0 0 0 61180 Compensation Insurance 25,337 29,950 30,471 46,775 61190 Relocation and Temp Housing Assistance 24,000 6,000 0 0 SUBTOTALPERSONNEL 1,943,380 1,710,027 1,891,759 1,942,144 62010 Communications 33,988 36,676 33,738 29,150 62120 Travel& Conferences 29,043 25,740 25,326 35,000 62140 Membership & Dues 7,109 3,988 12,000 15,000 62300 Other Contractual Services 8,856 629 25,300 93,330 62600 Parking Validation 0 0 0 0 62700 Auto Expense 6,000 7,500 10,000 12,000 SUBTOTAL CONTRACTUAL 184,480 84,996 74,533 106,364 63001 Miscellaneous Operating Expense 22,030 17,680 25,914 35,500 63300 Gas &Diesel 2,006 1,684 2,760 2,000 SUBTOTAL COMMODITIES 37,500 24,036 19,364 23,260 65000 Building Rental 53,600 46,555 53,600 53,600 65010 Equipment Rental, City 10,776 11,005 14,255 14,255 65011 Equipment Replacement 16,764 16,241 16,765 16,765 65012 Accident Repair & Replacement 288 288 1,705 1,705 65100 Liability Charges 1,702 1,705 150 150 SUBTOTAL FIXED CHARGES 86,475 83,130 75,794 86,475 TOTAL OPERATING 1,902,189 2,061,450 2,158,243 2,251,835 .Job - CAUTHORIZED PERSONNEL otle ADOPTED FuO Lme .= FY 17-18;. Part Ttme : PROPOSED -Full Time ':- -18-19 ' Pgrt Time 1790 City Manager 1.00 1.00 2491 Deputy City Manager 1.00 1.00 0670 Executive Assistant to the City Manager 1,00 1.00 2925 Communications Manager 1.00 1.00 6360 Senior Management Assistant 2.00 2.00 1070 Secretary to the City Manager 1.00 1.00 0900 Executive Assistant 3.00 3.00 TOTAL 0.00 10.00 0.00 10.00 �L] GENERAL FUND CITY MANAGER'S OFFICE ACCOUNTING UNIT Civic Center Safety & Security 01103011 Account LINE ACTUAL ACTUAL PROJECTEQ RROPO$EQ .:. ITEM RESOURCES Code.:: FY tis 18 ; FY'18 12 A7. FY T8 1�J 62300 Other Contractual Services 0 658,622 73,214 0 SUBTOTAL CONTRACTUAL 0 0 658,622 73,214 TOTAL OPERATING 0 658,622 73,214 0 Pb! GENERAL FUND CITY MANAGER'S OFFICE Legislative Affairs ACCOUNTING UNIT 01104012 To ensure that Councilmembers are provided the means in which to perform their legislative responsibilities and establish municipal policies. This program provides the services to enable Councilmembers to maintain an awareness of community needs, analyze program possibilities and available resources, select and implement programs, and evaluate the efficiency and effectiveness of City programs. SERVICE PROGRAM * Councilmembers participate in meetings of the City Council, Redevelopment Agency, Housing Authority, Industrial Development Bond Authority, Santa Ana Financing Authority, City Council committees, and in various community meetings, and in presentations on behalf of civic and regional events. Councilmembers also participate in local, state, and national organizations of municipal officials and attend various conferences to promote local needs, to increase knowledge and to share information. 2-5 GENERAL FUND CITY MANAGER'S OFFICE ACCOUNTING UNIT Legislative 01104012 Account LINE TE RE&OURCES Code _. . 3 ACTUAL FY 15 16 ACTUAL - ,, FY'1617 PROJECTED FY 17 18 PROPOSkD FY 1$ 19 ' 61000 Salaries & Wages - Regular 0 0 0 0 61020 Salaries & Wages -Part -Time 11,650 48,725 84,000 84,000 61100 Rethement Plan 527 3,797 8,874 310 61110 Pat -Time Retirement 241 935 1,438 240 61120 Medicare Insurance 1,044 1,335 1,718 1,050 61130 Employees Insurance 64,662 76,215 79,205 55,000 61180 Compensation Insurance 53 526 321 100 61190 Relocation & Temp. Houshrg 0 0 0 0 SUBTOTAL PERSONNEL 140,700 78,178 131,533 175,557 62010 Communications 3,415 3,692 3,260 4,525 62120 Travel and Conferences 35,813 18,277 18,934 28,000 62140 Membership & Dues 3,417 1,677 2,820 7,000 62300 Other Contractual Services 63,798 61,415 65,826 91,735 62600 Parldug Validation 24,144 31,789 23,409 15,300 62700 Auto Expense 42,000 42,000 42,000 42,000 172,588 158,850 156,248 SUBTOTAL CONTRACTUAL 188,560 63001 Misc. Operating Expense 7,537 18,587 13,979 26,000 63030 Legislative Comrmunly Events -Supplies 6,796 3,168 9,118 14,000 14,333 21,755 23,097 SUBTOTAL COMMODITIES 40,000 65000 Buhding & Site Rental 80,401 69,832 80,400 80,400 65100 Liability Charges 1,952 1,955 1,955 1,955 SUBTOTAL FIXED CHARGES 82,355 82,353 71,787 82,355 TOTAL 347,451 383,926 437,258 451,615 mnz Job Code AUTHORIZED PERSONNEL a ADOPTEDFY Fall Ttme 17 18 Part Time I?ROPDSED Full Tlme Fy 18 19 Part Tarje Mayor 1.00 1.00 Councilmembers 6.00 6.00 TOTAL 7.00 7.00 m- GENERALFUND DEPARTMENT RESOURCE SUMMARY ACTIVITIES_ "ACTUAL ACTUAL ;PROJECTED: PROPOSED ".` ..,' Y-9 H; ,.,. FY1617 -„ ": FY 47-16 .' :' FY 48.19'x: 71 01105015 General Non -Departmental 4,060,717 5,027,810 4,136,897 3,338,654 01106019 Interfund Transfers 23,193,216 12,939,200 10,512,084 12,306,584 TOTAL 15,645,238 27,253,933 17,967,010 74 648,981 OPERATING EXPENSE ' ACTUAL 18 ACTUAL FY 1.447 PROJECTEDs- ... FY 1718„0 PROPOSED .... FY 1$'19 61000 Personnel 199,849 311,971 0 0 62000 Contractual 521,097 1,427,860 550,457 731,950 63000 Commodities 30,552 18,794 22,550 22,500 65000 Fixed Charges 2,664,598 2,634,865 2,634,865 2,934,865 66000 Capital 10,208 0 0 0 67000 Debt Service 634,414 634,320 929,025 899,339 68000 Interfund Transfers 23,193,216 12,939,200 10,512,084 12,306,584 69000 Miscellaneous 0 0 0 250,000 Cost Savings 0 0 0 (1,500,000) 27,253,934 17,967,010 14,648,981 TOTAL _ 15,645,238 Job AUTHORIZED PERSONNEL' Cgde; ADOPTE4 Full Time FY 47 18 PartTime PROPOSED , Fu 11 Ttme FY i8 i9 ; Part 7rme Note: No permanent positions atm assigned to this activity. It was created in FY 76-77 to provide formanegemen0 training, consortium, and other expeaces, including labor adjustments that am not budgeted in any specific departmental activity. 2-7 GENL'RALFUND NON-DLPAILTMENTAL ACCOUNTING UNIT General Non -Departmental 01105015 Aeaaunt ACTUAL,; ACTUAL PROJCC' "I 'e SED LINEITENI RESDURCES FY I5 i8 FY -161 FYAY98 - !FY IB i9 ;Cada .; 61000 Salaries&Wages- Regular 7,474 21,533 0 0 61020 Salaries &Wages -Part -Time 171,086 215,061 0 0 61040 Salaries Overtime 1,065 42,371 0 0 61100 Retirement Plan 6,310 11,808 0 0 61110 PartTimeRet'iremenf 5,750 7,190 0 0 61120 Medicare lnsarance 2,594 3,426 0 0 61130 Employees Insurance 1,586 5,786 0 0 61180 Comptowation Insurance 3,982 4,797 0 0 SUBTOTAL PERSONNEL 199,847 311,971 0 0 62140 Membership, Subscriptions, Draw 138,894 165,979 170,000 182,500 62300 Contract ServicesRudg slonal 382,201 1,261,881 361,957 543,450 62302 Contract Vendor Parnonneh Services 0 0 0 0 62600 Parking Validation 2 0 0 6,000 SUBTOTAL CONTRACTUAL 521,097 7,027,860 531,957 731,950 63001 Misc. Operating Expenses 30,552 18,794 23,465 22,500 SUBTOTAL COMMODITIES 30,552 18,794 23,465 22,500 65050 Info Tech Charges 2,662,230 2,632,230 2,632,30 2,932,230 65100 Liability Charges 2,368 2,635 2,635 2,635 SUBTOTAL FIXED CHARGES 2,664,598 2,634,865 2,634,865 2934,865 66400 Machirmy & Equipment 10,208 0 0 0 SUBTOTAL CAPITAL W,208 0 0 0 67100 Principal-DebtSeivice 434,103 449,871 758,215 728,529 67110 Interest -Debt Service 200,312 184,449 170,810 170,810 SUBTOTAL DEBT SERVICE 634,415 634,320 929,025 899,339 69000 Reserve Appropriation 0 0 0 250,000 SUBTOTAL MISCELLANEOUS 0 0 0 250,000 Cost Savings 0 0 0 (1,500,000) TOTAL OPERATING 4,060,717 5,027,810 4,119,312 3,338,654 ADOPTED FY 17 de s -� ,f?ROPOS�D FY 18 99 Job L FuIILme �: PaH Time FuI1Lme Patt Tlmt:i AUTHORIZED PERSONNEL ;Code '.' .: Note: No permanent positions ve assigned to this activity. It was created in FY 76-77 to provide for management trahwrg, consortium, and other expenses, uroludlng labor adjustments that are not budgeted w any specific departmental activity. 2-8 GENERALFUND INTERFUND TRANSFERS ACCOUNTING UNIT Interfund Transfers 01106019 ;Account .; 5 ,,.. ,; Code ":;LINE ITEM R-- ---- ES ,. °.°. ... - .. ACTUAL "FY1S-.18,-FY ACTUAL,.., 1617 .?.,. _.PROJECTED+. FY 1718 PROPDSE6''. TRANSFER TO FUND 68000 074 Transfer to Civic Center Maintenance 1,045,000 1,464,345 1,179,404 1,179,404 68000 050 Transfer to Council Special Projects 11,250,000 0 0 0 68000 051 Capital Outlay Food 0 584,000 292,000 292,000 68000 052 Strategic Plan 1,870,875 1,852,290 0 1,794,500 68000 404 2014 Lease Financing 4,415,151 4,415,905 4,418,020 4,418,020 68000 400 Transfer to Police Building Debt Service 4,612,190 4,622,660 4,622,660 4,622,660 SUBTOTAL INTER FUND TRANSFERS 23,193,216 12,939,200 70,512,084 12,306,584 TOTAL 23,193,216 12,939,200 10,512,084 12,306,584 Nole: Theseerstransfatsfivmthe0encoal Fund to those Funds which have no direct revenue, or to those fonds winch available revenue mast be suyplanented no. serene] revenue ofthe City. 2-9 GENERAL FUND DEPARTMENT RESOURCE SUMMARY UNNOV991M .1 t . t a . m TIK;AGTIVITIES ACTUAL: ACTUA4 -PROJECT�O £Y171$'. 1'ROPOSA=P 1 FY 18 1 $ 01107031 Clerk Adndnisumouiand Eleemms 747,610 820,084 819,415 1,648,822 TOTAL 1,648,822 747,610 820,084 819,415 SEMIOPERA,TINTi EXPENSE ACTUAL: £X 15 i6 AGTLAL: £Y:18 i7 KKK PROJECTEp' F1' T7 18, PROPOSED 61000 Personnel 590,495 597,949 619,397 908,293 62000 Contractual 93,331 148,914 126,881 671,500 63000 Commodities 22,563 27,164 23,107 19,000 65000 Fixed Charges 41,221 46,056 50,029 50,029 TOTAL 1,648,822 747,610 820,084 819,415 ADOPTED FY 17 '�8 PROPOSED £ls 18 19 Jab Code AUTHORIZED PERSONNEL .,...=, ....�. „ ':.. .,... ...1;, ....�.._' ..... Fgll Time, .. ,Pari Orme ,'; Full Tlme. ..., TJ _V4- 1990 Clerk of the Council 1.00 1.00 TBD Assistant Clerk of the Council 1.00 1.00 7290 Senior Deputy Clerk of the Council 2.00 2.00 7360 Senior Office Specialist 1.00 1.00 8000 Administrative Intern 1.00 1.00 TOTAL 1.00 5.00 1.00 5.00 MI, GENERAL FUND CLERK OF THE COUNCIL Cleric Administration and Elections PROGRAM 01107031 To facilitate the Legislative policymaking process, to accurately record and validate the proceedings of the City Council, to provide for timely and thorough access to the public record, to conduct the City's elections as required by the Charter and the Elections Code of the State of California and to carry out responsibilities mandated by the Fair Political Practices Act. This program administers the activities related to Council legislation, processes Council -approved agenda items, manages the public record, and disseminates information concerning Council actions both to City staff and the public. The Clerk's administrative functions are largely mandated by law (Brown Act, Maddy Act, Public Records Act, City Charter, City Code among others) and include preparation and management of legal notices, Agendas, Minutes, deeds, contracts, ordinances, resolutions, and other documents; maintenance of the City Charter, City Code, and Electronic Legislative files (Laserfiche); and coordination of the Citywide records retention schedule. The Clerk of the Council administers City elections and City election notices, communicates election results, administers the candidacy and nomination process and generally oversees the conduct of elections. Voting services are provided by the Orange County Register of Voters by contract with the City. Additionally, the Clerk of the Council is the local filing officer for the Fair Political Practices Commission (FPPC) and maintains FPPC records. Provided outreach presentations to neighborhood associations regarding City Chafer, election process and initiatives. * Successfully implemented the automated Public Records Requests process and staff training. * Collaborated with various departments on "Open Data and Information" initiative. Process improvements as they relate to council agenda report workflow. Assisted City Attorney and City Manager's Office with development of Council Policy on Brown Act Violations and Sanctions. * Updated Boards & Commissions Handbook. * Developed email archive search approval form aid conducted staff training. Improved web content of the Clerk of the Council and Open Government pages. * Processed over 800 contracts in 2017. * Logged, tracked and coordinated with departments on the over 900 Public Records Requests received in 2017. * Expanded transparency efforts by utilizing existing software to post audio recordings of all council committee and board/commrvission meetings to the City's website. * Partner with the Orange County Voter Registrar's Office implemented creative and innovative methods to increase voter participation during 2018 election year. * Managed 2018 Election including nomination process for council candidates (three open seats and mayor positions), City Measure, Voter Initiative Measure on Rent Control, and Charter Amendment(s). * Assist the City Manager with revisions needed on the 2018 City Council Handbook. * Develop training material for new incoming elected officials. Process appointment of approximately 30 board/conanission members post election. " Automated contract insurance processes in coordination with Finance and City Attorney's Office. * Implement the Agenda Management System citywide; train approximately 150 employees throughout the City. Biennial review of City's Conflict of Interest Code disclosure categories and employee designations. 2-11 GENERAL FUND CLERK OF THE COUNCIL OFFICE ACCOUNTING UNIT Cleric Administration and Elections 01107031 Account - LINE ITEM RESOURCES Code ,,... ;; ., „ ACTUAL i,AC11 :! FY 1818 TUAL Eli 181T 'PROJECTED 1: FY 7.1 W PRAPOSEQ! F Y1819 61000 Salaries -Regular 418,405 422,532 397,169 577,115 61020 Salaries & Wages -Temporary 12,467 20,000 17,427 58,655 61040 Salaries -Overtime 6,411 6,784 5,472 4,000 61100 Reffirement-Employer Contribution 83,686 84,741 120,447 161,333 61110 Refitment -Temporary 468 503 0 925 61120 Medicare Insurance 6,406 5,895 6,008 7,985 61130 Health Insurance 53,430 49,771 62,944 77,350 61170 Retiree Health Benefits 1,988 0 0 0 61180 Workers Compensation Insurance 7,234 7,724 9,930 20,930 SUBTOTAL PERSONNEL 590,495 597,949 619,397 908,293 62010 Communications 5,344 6,715 7,014 2,500 62120 Training & Transportation 3,623 4,388 9,761 3,000 62140 Membership, Subscription & Dues 475 550 2,655 2,000 62200 Advertising 2,840 10,188 5,503 6,000 62300 Contract Savcies Professional 74,682 120,127 93,654 649,000 62600 Parking Validations 367 946 2,295 3,000 62700 Auto Expense 6,000 6,000 6,000 6,000 93,331 148,914 126,881 671,500 SUBTOTAL CONTRACTUAL 63001 Operating Materials & Supplies 22,563 27,164 23,107 19,000 SUBTOTAL COMMODITIES 22,563 27,164 23,107 19,000 65000 Building Rental 33,458 37,431 41,404 41,404 65100 Liability Charges 7,763 8,625 8,625 8,625 SUBTOTAL PIYXD CHARGES 41,221 46,056 50,029 50,029 TOTAL 747,610 820,084 819,415 1,648,822 ADOPTED FY 17 18 PROPOSED FY 18 19 Job' i AUTHORIZED PERSONNEL C0 t FuO Lure PartLme KullLme� - Part Ttme 01990 Clerk of the Council 1.00 1.00 01710 Assitam Clerk of the Council 1.00 1.00 07290 Senior Deputy Clerk of the Council 2.00 2.00 07360 Senior Office Specialist 1.00 1.00 08000 Administrative Intern 1.00 1.00 TOTAL 5.00 1.00 5.00 1.00 2-12 GENERAL FUND DEPARTMENT RESOURCE SUMMARY 2-13 0 11401 WARKII `ACTUAL ACTIVITIES ": _ �' FY 15-76 .:ACTUAL.PROJECTED' KY, 76 17 '. FY 1718..:'.; PROPOSED,=. FY 18=19i.: 01108032 City Attorney's Office 2,719,703 3,017,422 2,435,169 3,070,448 TOTAL 2,719,703 3,017,422 2,435,169 3,070,448 ;j . ; .:. OPERATING EXPENSE':; _ -- -, .:: ACTUAL EY 15-18 ACTUAL FY 18 17 .: PROJECTED; FY 17 i9 'PROPOSED ,F,Y 7.8-]9 r= ACCOUNT 61000 Personnel 1,755,352 2,047,724 1,920,646 2,004,320 62000 Contractual 812,596 797,584 414,235 875,003 63000 Commodities 32,305 43,232 14,384 40,000 65000 Fixed Charges 112,975 121,665 129,820 129,820 66000 Capital 6,476 7,217 6,082 21,305 Attrition 0 0 TOTAL 2,719,703 1,017,422 2,485,169 3,070,448 Jobs ' Code ..: : vv, " AUTHORIZED PERSONNEL : e 'ADOPTED Full Time FY 17-18 ..Part Time PROPOSED FYMB 19 , :H-,-% FUII Ttme," Pirt Time 1690 City Attorney 1.00 1.00 1650 Chief Assistant City Attorney 2.00 2.00 1620 Senior Assistant City Attorney, Assistant 5.50 3.50 City Attorney, Deputy City Attorney 7120 Executive Secretary To City Attorney 1.00 1.00 7085 Litigation Assistant 1.00 0.00 1670 Paralegal 0.00 1.00 1675 Senior Paralegal 1.00 1.00 SUBTOTAL 11.50 950 1620 Assistant City Attorney 1.00 1.00 1630 Senior Assistant City Attorney (PD) 0.50 0.50 1670 Paraglegal 1.00 1.00 1675 Senir Paralegal (Liability Fund) 1.00 1.00 3.50 3.50 TOTAL 15.00 13.00 *.5 ofaaorney.Rmded by Police Department *1 Senior Pa) alegalhorded by Risk Management *Fundn g.for two attorneys in Cannabis Program and positions reflected in p ogram 2-13 GENERAL FUND CITY ATTORNEY'S OFFICE PROGRAM City Attorney's Office 01108032 SatementofPurpose 2'o advance the legal interests of the City through services exemplified by respect, integrity, and professionalism. The City Attorney is appointed by and serves at the pleasure of the City Council. The City Attorney's Office is the City's legal counsel providing such services as appearing in litigation on behalf of the City and its officials, drafting all ordinances, resolutions, contracts, and advising officials and employees on all spatters of law pertaining to official duties. This office is also empowered to prosecute violations of municipal and state law on behalf of the People of the State of California. The Santa Ana City Attorney's Office is composed of 9 attorneys, two paralegals, and two support staff members. The Office is divided into three "work groups" built around particular fields of practice or responsibility. ORGANIZATIONAL STRUCTURE ADMINISTRATION This group is composed of the City Attorney and the Legal Management Assistant, and is responsible for office operations, budget, technology, training & development, human resource management, practice, and systems management. DEVELOPMENT SERVICES GROUP This group provides advisory and litigation services to the various departments, agencies, boards and commissions of the City whose focus is development and construction including die Planting & Building Agency, Conamunity Development Agency and the Public Works Agency. This group prosecutes violations of the Santa Ana Municipal Code. GENERAL COUNSEL GROUP This group is responsible for providing a wide range of legal services to all non -development oriented agencies, boards, and commissions of the City such as the Santa Ana Police Department, Management and Finance Services Agency, and Parks & Recreation. Additionally, they manage all of the tort/civil liability litigation and provide support and assistance to the Risk Management Division, as well as providing advice to the Santa Ana Police Department. 2-14 GENERALFUND CITY ATTORNEY'S OFFICE ACCOUNTING UNIT City Attorney's Office 01108032 iY+-dc----- _ _ . ; LINE ITEM RESOURCES FACTUAL ACTUAL PROJECTED ,PROPOSED ) -. .; 5-18 617- FYi1719,,,, .3 FY 1819 : 61000 Salaries &Wages -Regular° 1,237,408 1,432,349 1,284,201 1,284,615 61020 Salaries & Wages, Part -Time 1,570 4,991 0 0 61040 Salaries & Wages -Overtime 0 0 0 0 61100 Retirement Plan 289,248 349,772 380,913 413,255 61110 Retirement Part -Time 29 187 0 0 61120 Medicare Insurance 17,536 20,228 18,014 20,480 61130 Health Insurance 178,793 204,124 199,466 222,030 61170 Retiree Medical Insurance 0 0 0 0 61180 Worker Compensation Insurance 30,769 36,074 38,053 63,940 SUBTOTALPERSONNEL 1,755,352 2,047,724 1,920,646 2,004,320 62010 Communications 22,643 29,699 25,486 31,325 62120 Trrating &Transportation 8,473 8,168 8,330 10,000 62140 Membership, Subscription & Dues 11,890 12,514 14,933 12,000 62300 Other Contractual Services 767,842 741,675 309,267 812,408 62302 Other Personnel Services 530 0 791 5,000 62600 Parking Validation 1,218 5,529 5,428 4,270 SUBTOTAL CONTRACTUAL 812,596 797,584 364,235 875,003 63001 Operating Materials & Supplies 32,305 43,232 14,384 40,000 SUBTOTAL COMMODITIES 32,305 43,232 14,384 40,000 65000 Building & Site Rental 108,153 116,305 124,460 124,460 65100 Liability Charges 4,822 5,360 5,360 5,360 SUBTOTAL FIXED CHARGES 112,975 121,665 129,820 129,820 66600 Books, Records & Video 6,476 7,217 6,082 9,305 66510 Computer Software 0 0 0 12,000 SUBTOTAL CAPITAL 6,476 7,217 6,082 21,305 TOTAL 2,719,703 3,017,422 2,435,169 3,070,448 - Job AUTHORIZED PERSONNEL Code; ,. ADOPTED FY 17 18 PROPOSED FY 18 19 , ,Poll Time Part Trme Full'Lme Part Time 1690 City Attorney LAD 1.00 1650 Chief Assistant City Attorney 2.00 2,00 1620 Senior Assistant City Attorney, Assistant 5.50 3.50 City Attorney, Deputy City Attorney 7391 Executive Secretary to City Attorney 1.00 1.00 7085 Litigations Assistant 1,00 0.00 1670 Paralegal 0.00 1.00 1675 Senior Paralegal 1.00 1.00 SUBTOTAL 11.50 9.50 1620 Assistant City Attorney 1.00 1.00 1630 Senior Assistant City Attorney D.50 0.5D 1670 Paralegal 1.00 1.00 1675 Senior Paralegal (Liability Fund) 1.00 1.00 3.50 3.50 TOTAL 15.00 13.00 ".5 ofattm�rey funded by Police Department *1 Senior Paralegal funded by 2iskManageniew *Funding far two attorneys in Cannabis Program and positions reflected In program 2-15 GENERAL FUND DEPARTMENT RESOURCE SUMMARY 2-16 gC7UAL ACTUAL PRdJI CTED PROP48EQ ACTIVITIES FY 1916 FY 16'.x7 -FY'1718-11 01109050 Hainan Resources 1,181,123 1,277,872 1,301,179 1,766,698 TOTAL 1,181,123 1,277,872 1,301,179 1,766,698 APERAING EXPANSE .4CT`UpL N.AC7U,4L PROJ�C7ED PROPOSED : _.. FY ?9 16 FY 18 77 FY 17 18 FY 18 19 61000 Personnel 977,477 986,102 1,058,125 1,276,087 62000 Contractual 121,327 199,008 162,954 398,192 63000 Commodities 55,528 65,778 55,512 67,830 65000 Fixed Charges 26,791 26,983 24,589 24,589 TOTAL 1,766,698 1,181,123 1,277,872 1,301,179 Job ADOPTED FY 17 18 - ,- PROPOSED F1' 18 14 i AUTHORIZED PERSONNEL Gode = - FLII 7rme Part Time , hull Trme PahTune 1830 Executive Director, Human Resources 0.20 0.20 1540 Senior Human Resources Analyst 3.00 3.00 0770 Senior Human Resources Technician 1.00 1.00 1250 Human Resources Technician 2.00 2,00 7300 Senior Human Resources Specialist 1.00 1.00 7530 Human Resources Executive Secretary 0.20 0.20 7070 Human Resources Specialist 0.40 1.40 9060 Clerical Aide 1.00 1.00 7.80 1.00 8.80 TOTAL GENERAL FUND 1.00 SECTION 3: INTERNAL FUNDS 08009051 Liability & Property 3.40 3.40 08209054 Workers' Compensation 6.40 6.40 08109053 Employee Benefits 6.65 6.65 SECTION 5: SPECIAL REVENUE 03109050 Air Quality Improvement Trust Fund 1,75 0.75 18,20 0.00 17.20 0.00 TOTALPOSITIONS 26.00 1.00 26.00 1,00 2-16 GENERAL FUND HUMAN RESOURCES PROGRAM Human Resources 01109050 Statement of Purpose To provide responsive professional personnel management assistance to City departments to achieve and maintain a multi -cultural, highly trained and well -compensated workforce. The department's recruitment and selection system reflects a strong commitment to practicing principles that will create and maintain a competent workforce representative of the community. This program also facilitates interaction with employee associations and maintains a salary structure which is both externally competitive and internally equitable. Personnel Services endorses sound management practices and a continuous improvement philosophy by providing timely, high quality services. The department promotes the development of productive employees through training and promotional opportunities. Accorriphshments in FY 2017 2618Ni * Setup and completed the Classification & Compensation Study for SEN * Completed negotiations and MOUS for SEN, CASA, SAMA, PMA and POA * Renewed the DOT service provider contract * Established and rolled out the new Onboarding Process for all new employees * Recruited and hired Directors for Planning & Building, Public Woks, City Manager, Community Development, HR & Police Chief * Created and distributed the DOT and non -DOT City Policy * Created an Intern Networking Social for all College Interns at the City * Created an Intern Outreach Program at local high schools Actwn., for FY201$ 2015 ,. , , . , . Set up official training for first-line supervisors in each department Complete the Classification and Compensation Study for CASA Complete negotiations with all bargaining units * Create a Human Resources Policy & Procedure Manual Set up a system to aid with bringing on temporary staff to departments as needed Complete an RFP for Pre -Employment Medical & DOTtesting for the City * Complete an RFP for Livescan Services for the City Actual Actual ' Protected. Otilective PERFORMANCE M�ASURBS ,,; ... ..- FY 1516..FY 1617 FY 1718. FY "1819 Service Level # of recruitments 175 181 212 ]so # of exams administered 160 141 225 150 # of general training classes offered 24 44 45 50 # of investigation completed 8 4 12 12 Efficiency Average # of days to establish eligible lists 75 64 55 55 % of classes with currentjob specification 60% 70% 77% 80% Effectiveness • of minority representation in workforce 75.0% 79.2% 80.0% 80.0% • of new employees passing probation 98.0% 95.8% 90.0% 100.0% • of appointments filled by promotion 35.0% 53.1% 40,0% 40.0% • annual attrition late 7.5% 10.7% 5.5% 5.0% 2-17 GENERAL FUND HUMAN RESOURCES ACCOUNTING UNIT Human Resources 01109050 Account Cada LINE ITEM RESOURCES ACTUAL FY 15 1$ ,..nZ ACTUAL FY l6 17 PROJECTI D Fj J12 7 18 PROPOSED; FY 18 18 61000 Salaries & Wages -Regular 704,764 565,345 585,154 717,165 61020 Salaries & Wages -Temporary 26,433 119,475 115,179 124,580 61040 Salaries & Wages -Overtime 6 1,037 1,603 10,835 61100 Retirement Plan 134,164 169,425 205,531 228,200 61110 Part -Tune Retirement 469 420 357 1,117 61120 Medicare Insurance 9,797 9,763 9,779 7,720 61130 Employees Insurance 93,808 113,175 129,929 160,725 61180 Compensation Insurance 8,035 7,462 10,593 25,745 977,477 986,102 1,058,125 1,276,087 SUBTOTALPERSONNEL 62010 Communications 9,474 11,898 10,143 12,000 62120 Training & Transportation 8,690 15,879 13,470 35,454 62140 Membership, Subscription & Dues 2,059 2,807 724 0 62300 Other Contractual Services 94,774 87,501 84,173 320,038 62302 Other Personnel Services 4,366 78,930 52,650 17,500 62322 M & R Machine & Equipment 32 793 794 10,000 62600 Parking Validation 731 - 0 2,000 62700 Auto Expense 1,200 1,200 1,000 1,200 121,327 199,008 162,954 398,192 SUBTOTAL CONTRACTUAL 63001 Operating Materials & Supplies 55,528 65,778 55,512 67,830 55,528 65,778 55,512 67,830 SUBTOTAL COMMODITIES 65000 Building & Site Rental 21,949 21,603 19,209 19,209 65100 Liability Charges 4,842 5,380 5,380 5,380 26,791 26,983 24,589 24,589 SUBTOTAL FIXED CHARGES TOTAL 1,181,123 1,277,872 1,301,179 1,766,698 �, ,� Job. AUTHORIZED PERSONNEL Code ADOPTED Full Time P11f 18 EfartTlme i PROPOSEDfY FullTlme 18114 PrlTlme 01830 Executive Director, Human Resources 0.20 0.20 01540 Senior Hunan Resources Analyst 3.00 3.00 00770 Senior Human Resources Technician 1.00 1.00 01250 Human Resources Technician 2.00 2.00 07300 Senior Human Resources Specialist 1.00 1.00 07530 Human Resources Executive Secretary 0.20 0.20 07070 Human Resources Specialist 0.40 1.40 09060 Clerical Aid 1.00 1.00 7.80 1.00 8.80 1.00 TOTAL 2-18 GENERAL FUND DEPARTMENT RESOURCE SUMMARY ACTIVITIES ACTUAL gCTUAL :PROJECTED:PROPOSED'. .. '"' FY.1617 j'FY 17-16 F,Y d8=19 �. 01110100 Management& Support 854,845 881,380 1,034,517 1,168,259 01110110 Accounting 1,236,758 1,390,802 2,015,445 2,146,723 01110115 Payroll 373,440 397,608 544,947 815,180 01110120 Purchasing 908,468 934,877 714,340 759,782 01110130 Treasury & Customer Service 626,173 750,603 789,497 1,004,466 TOTAL 3,999,684 4,355,271 5,098,747 5,894,410 ' OPERATING°;EXPENSE` ACTUAL :ACTUAL PROJECTED: PROPOSED FY 1s iB FY 1s 17 r FY 171s FY 61000 Personnel 4,962,103 5,326,588 5,967,098 6,945,336 62000 Contractual 681,981 681,060 794,356 961,215 63000 Commodities 173,434 152,717 156,756 223,848 65000 Fixed Charges (1,878,890) (1,866,279) (1,877,147) (2,288,644) 68000 Transfers 52,620 52,775 52,535 52,535 69000 Payment to Other Agencies 8,435 8,410 5,149 120 TOTAL 3,999,684 4,355,271 5,098,747 5,894,410 cADOPTED Job FY 1718 PROPOSED FY 1819 ' AUTHORIZED PERSONNEL ,jCode Full Tune art Jime .T 1l Time Part Time 1120 Accounting Manager 1.00 1.00 1140 Accountant 4.17 4.17 1150 Accountant II 3.00 3.00 7009 Accounts Payable Supervisor 1.00 1.00 1180 Assistant Director of Finance & Mgmt Svcs 0.85 0.85 0490 Budget & Research Manager 0.95 0.95 1240 Business Tax Collector/Inspector 2.00 2.00 1350 Buyer 2.67 2.67 1220 Customer Service Representative 8.00 8.00 1190 Executive Director, Finance & Management 0.60 0.60 0620 Finance Executive Secretary 1.00 1.00 1210 Meter Reader Collector 4.00 4.00 vee GENERAL FUND DEPARTMENT RESOURCE SUMMARY Job '.AUTHORIZEb PERSONNEL : ADOPTED CoBe Fah Tune FP K718 Pa]i,Time PROPOSED FWf`TimePart KY'(818; Time 7410 Payroll Technician 2.00 2.00 0547 Purchasing Specialist 2.00 2.00 1870 Revenue/Contract Compliance Examiner 1.00 1.00 7490 Senior Accountant 3.00 3.00 7280 Senior Accounting Assistant 3.00 3.00 7016 Senior Accounting Assistam/Systems Tech. 2.00 2.00 0495 Senior Budget Analyst 2.00 2.00 0480 Senior Financial Analyst 1.00 1.00 TBD Asset Management Analyst* 1.00 1.00 7400 Payroll Systems Analyst 0.50 0.50 7415 Senior Payroll Technician 1.00 1.00 7500 Supervising Accountant (Auditor Program) 1.00 1.00 0269 Supervising Buyer 1.00 1.00 1170 Treasury and Customer Services Manager 0.90 0.90 1165 Treasury Services Specialist 1.00 1.00 7020 Treasury Services Supervisor 1.00 1.00 1215 Utilities Billing/Systems Tech 2.00 2.00 9041 Account Clerk I (P/T) 4.00 4.00 0270 Assistant Buyer (PTCS) 1.00 1.00 9790 Budget Intern (PT) 1.00 1.00 9050 Clerical Assistant 1.00 0.00 9780 Customer Service Clerks 5.00 5.00 9120 Data Entry Clerk (PT) 1.00 1.00 9755 Information Desk Clerk 0.00 1.00 9770 Administrative Aide 0.00 1.00 8080 Management Intern (PT) 3.00 3.00 9775 Municipal Utility Reader-Collector(PT) 3.00 4.00 9720 Purchasing Clerk 1.00 1.00 9060 Senior Clerical Aide (P/T) 1.00 1.00 21.00 54.64 23.00 TOTALGENERALFUND 54.64 SECTION 3: INTERNAL FUNDS 07110100 Central Services 2.15 1.00 2.15 1.00 07310100 Building Maintenance 14.75 6.00 14.75 6.00 07510100 Fleet Maintenance 19.90 1.00 19.90 1.00 07610102 Stores & Property Control 2.25 2.00 2.25 2.00 08510138 Corporate Yard Operations 0.45 2.00 0.45 2.00 10910-Var IS Strategic Plan** 1.66 1.66 SECTION 6: ENTERPRISE FUNDS 02718-Var Parking Enterprise 13.20 13.20 TOTALOTHERFUNDS 54.36 1200. 54.36 12.00 TOTALPERSONNEL 109.00 33.00 109.00 35.00 *Authorized Position Unfunded - Asset Management Analyst **Funds 102 and 109 u merferred to Information Technology Dena, mist dewing FY 15-I6. Note: 4 Police Off vers in Fund 27 are counted for to the Police DepnDnent 2-20 GENERALFUND FINANCE & MANAGEMENT SERVICES Management & Support PROGRAM 01110100 To provide qualityfinancial management services to the City organization and to insure prudent use and maintenance of the City's financial resources and physical assets. This program provides direction and support to Finance & Management Services. The Division is responsible for the improvement of operational efficiency through internal audits and special research, and the review, preparation, and monitoring of the City's operating and capital budgets. SERVICE PROGRAM ACCOUNTING To provide accurate, meaningful, and responsive accounting services, internal control systems and financial reports in accordance with generally accepted accounting principles. PURCHASING/PAYROLL/CENTRAL SERVICES To supply quality and economical material and services to City departments which are promptly priced, purchased, provided, and paid. To process an accurate payroll that complies with all state and federal tax and labor laws, and conforms to negotiated pay and benefits as identified in employee contracts. To provide reprographic and messenger services to all City departments, TREASURY/CUSTOMER SERVICE To provide for the receipt, custody, and investment of City funds in a prompt and. courteous manner through sound and prudent policies. INFORMATION SERVICES To provide responsive and accurate automated management information resources to user departments through modem technology. BUILDING MAINTENANCE To maintain safe, secure, attractive, and efficient City buildings and equipment through regular custodial services and preventative maintenance. FLEET SERVICES To provide safe, attractive, and efficient vehicles to City departments through procurement assistance, preventative maintenance, and repair. 2-21 GENERALFUND FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Management & Support Services 01110100 7c� k �`g"'R OMER s s .x.-; .... 9- 4 61000 Salaries &Wages -Regular 466,654 530,753 594,720 621,452 61010 Salaries Retirement - - - 0 61020 Salaries & Wages -Temporary 54,747 23,231 46,134 53,425 61040 Salaries & Wages -Overtime (3) 26 2,206 5,000 61100 Retirement Plan 97,413 129,869 173,929 268,310 61110 Part -Tine, Retirement 1,848 871 1,711 2,055 61120 Medicare Insurance 6,789 7,225 7,852 9,100 61130 Employees Insurance 95,127 101,553 98,596 96,530 61170 Retiree Health Insurance 0 - 0 0 61180 Worker Compensation Insurance 7,052 6,752 12,664 24,255 SUBTOTALPERSONNEL 1,080,127 729,627 800,280 937,812 62010 Communications 11,571 13,074 14,987 10,460 62120 Training & Transportation 9,753 9,345 7,149 7,500 62140 Membership, Subscription & Dues 2,604 2,483 2,327 2,650 62300 Other Contractual Services 53,031 14,222 18,427 17,000 62600 Parking Validation 416 426 212 100 62700 Auto Expense 975 1,200 2,100 2,100 78,350 40,750 45,202 SUBTOTAL CONTRACTUAL 39,810 63001 Operating Materials & Supplies 17,320 9,715 20,472 17,290 SUBTOTAL COMMODITIES 17,320 9,715 20,472 17,290 65000 Building & Site Rental 23,405 23,805 24,205 24,205 65100 Liability Charges 6,143 6,830 6,827 6,827 SUBTOTAL FIXED CHARGES 31,032 29,548 30,635 31,032 TOTAL 854,845 881,380 1,034,517 1,168259 oss _ vtl�.� _ _ { - _... , = "_`ri Rem HIM: __ a SEEN= �+rs �s a H _.- 1190 Executive Director, Finance & Managernent 0.35 0.35 1180 Assistant Director of Finance & Mgnt Svcs 0.40 0.40 6400 Budget & Research Manager 0.95 0.95 0480 Senior Financial Analyst 1.00 1.00 1722 Asset Management Analyst 1.00 1.00 0495 Senior Budget Analyst 2.00 2.00 0620 Finance Executive Secretary 1.00 1.00 8080 Management Interns (PT) 3.00 3.00 9790 Budget Inban(PT) 1.00 1.00 TOTAL 6.70 4.00 6,70 4.00 *Authorized Position Unfunded -Asset Management Analyst -Asset Management Analyst 2-22 GENERALPLND FINANCE & MANAGEMENT SERVICES PROGRAM Accounting 01110110 Stafemen} of=Purpoe To provide responsive accounting services within generally accepted accounting principles. The responsibilities of this division include billing/collection of accounts receivables, auditing and analyzing status of funds, performing various Accounts Payable functions, grant/eonhact compliance, ledger reconciliations, maintenance of capital assets and long -tens debt records, offering financial suppot to operating departments including providing financial analysis upon request, accurate and timely preparation of the City's Comprehensive Annual Financial Report (CAER), the Single Audit Report of Federal and California Grants and other compliance reports to Federal, State, and local agencies. The responsibilities of this division also include ERP Financial module system and sub system administration. The financial modules include General Ledger, Accounts Receivable, Cash Ledger, Project and Activity, Grant Management & Billing, Capital Assets, and Accounts Payable. ,' � Accomplishments in FY 2017-201$ * Financial Reporting for the fiscal year ended .lune 30, 2017. * Performed internal control procedures review of various departmental programs and procedures. Provided recommendations for process improvernents. * hmplemented new Credit Card Program to improve efficiency and internal controls. Updated and implemented the Credit Card Policy. r Developed, updated, and implemented City-wide policies including he Travel & Expense Reimbursement Policy, Petty Cash Policy, and Unclaimed Property Policy. Played a significant role in updating the Purchasing Policy to comply with the Uniform Guidance. * Improved CAER preparation and year-end closing process by utilizing checklists, improving data entry automation, and increasing staff involvement through training and delegation of work. Actiup_Plan for FY01$2019r -:. * Receive the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the fiscal year ended .fume 30, 2018. * Continue Co pet form internal control procedures reviews to improve the effectiveness of the City's control processes. * Review, update, and/or develop financial policies and procedures to implement best practices. * Improve Accounts Receivable process and make procedure changes to enhance internal control. * Enhance technical knowledge of division staff by providing various training opportunities. a Evaluate staff work assignments and develop succession plans to ensure operational continuity and allow for cross -training. ' -� r, ;, Actual.:'. ..:...Actual .Proieeteti .. PERFORMANCE MEASURES `-i ..-;Objective FY 15-16=1; ;"lFY, 16-17 = FY -'17711 , :;' :FY 18-19 Service Level # of false alarms, hazardous material, and other miscellaneous receivables billed 8,565 8,644 7,748 7,748 # of grant receivables billed 591 458 375 375 $ value of miscellaneous accounts receivable billed $81,875,546 $85,894,022 $68,406,890 $70,000,000 Efficiency Accounting Division cost as a percentage (%) of 0.217% 0.227% 0.320% 0.320% total City expenditures Effectiveness % ofmiscellaneous accounts receivable collected 75.00% 74.00% 47.00% 47.00% without use of private collection agencies 2-23 GENERALFUND FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Ac'C inting Division 01110110 Accouni LINEATENI"RESOURCES ..- ACTUAL ACTUAL ....FY PRPJECTED PROP�$ED. 61000 Salaries & Wages -Regular 772,119 873,630 1,211,114 1,282,695 61020 Salaries & Wages -Temporary 41,411 26,019 76,811 90,910 61040 Salaries & Wages -Overtime 30,483 24,529 25,700 32,360 61100 Retirement Plan 173,812 213,980 356,463 456,306 61110 Part-`Ume Retirement 1,002 964 2,881 3,715 61120 Medicare Insurance 8,314 10,324 15,483 21,910 61130 Employees Insurance 109,166 139,436 209,642 248,747 6t 170 Retire Health man, once 7,934 0 0 0 61180 Compensation Insurance 8,953 9,802 21,274 47,780 SUBTOTALPERSONNEL 2,184,422 1,153,194 1,298,685 1,919,367 62010 Communications 7,252 9,172 10,766 9,325 62120 Training & Transportation 8,561 11,680 6,552 15,000 62140 Membership, Subscriptions & Dues 1,660 1,556 1,492 7,560 62300 Contract Services -Professional 114,332 119,539 129,838 120,530 62700 Auto Expense 600 600 600 600 132,406 142,547 149,248 SUBTOTAL CONTRACTUAL 153,015 63001 Mise. Operating Materials&Supplies 32,180 29,260 25,874 37,930 SUBTOTAL COMMODITIES 37,930 32,180 29,260 25,874 65000 Building & Site Rental 37,836 38,480 39,130 39,130 65100 Liability Charges 6,143 6,830 6,826 6,826 65220 Trcasmy/Acctg Charges (125,000) (125,000) (125,000) (274,600) SUBTOTAL=-,DCHARGES (228,644) (81,021) (79,690) (79,044) TOTAL 1,236,758 1,390,802 2,015,445 2.146,723 ulotiADOPTEp AUTti,QRIZEp PERSONNEL Code FY 17;18 PROPOSEp FY 18 19 ., Fu0 Time p0tiTifficmEFuCI Tune- Part Time 1190 Executive Director of Finance & Mgmt. Svcs. 0.10 0.10 1180 Assistant Director of Finance & Mgrnt. Svcs. 0.20 0.20 1120 Accounting Manager 1.00 1.00 7500 Supervising Accountant 1.00 1.00 7490 Senior Accountant 3.00 3.00 1150 Accountant II 3.00 3.00 1140 Accountant 4.17 4.17 7016 Senior Accounting Assistant/Systems Tech 2.00 2.00 7280 Senior Accounting Assistant 2.00 2.00 7009 Accounts Payable Supervisor 1.00 1.00 0547 Purchasing Specialist 2.00 2.00 9720 Purchasing Clerk 1.00 1.00 9041 Account Clerk I 4.00 4.00 19.47 5.00 19.47 TOTAL 5.00 The folloadng are befog charged to I.S. Strategic Plan Pund.. .83 -Accountant I 2-24 GENERAL FUND FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Payroll Services 01110115 Statement of,Puipose To process an accurate payroll that complies with all relevant tax and labor laws, and conforms to negotiated pay and benefits as indentified in employee contracts. The payroll group provides accurate preparation, distribution and reporting of payroll, ensuring that employees are paid correctly, that all applicable vendors are paid correctly, and that all reporting requirements are met. Vendors include PERS, deferred compensation program provider, unions, receiments of garnishment payments, charities and government taxing entities. Accomphshmentsin * Completed access to W2s via Self -Service module for all employees * Completed all retro payments up to current. * Processed over 800 mass salary retros for 5 barganing units. Action Plan fo{FY2018 2019.:: * Complete conversion to Highline NextGen Personality software * Convert from using Matrix pay to standardized hourly rate. * Expand Self -Service module: *W4 changes *Leave requests/approvals -: :. PERFbRMANCE MEASUr. RES Actual , _Adtual Estimated ' Objetifrve-;; .,. ..,.., FY..16-17; Service Level Average # of payroll checks and direct deposits 1,455 1,440 1,450 1,488 processed per pay period * Average# of vendor checks processed per pay period 11 8 8 6 '* Number of W -2s processed 1,655 1,450 1,400 1,350 2-25 GENERAL FUND FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Payroll 01110115 61000 Salaries & Wages -Regular 245,543 260,890 332,740 420,290 61020 Salaries & Wages -Temporary 730 18 16,102 14,785 61040 Salaries & Wages -Overtime 14,892 11,357 24,045 13,400 61100 Retirement Plan 48,406 58,858 88,714 137,055 61110 Retirement Plan -Temporary 27 0 604 555 , 61120 Medicare Insurance 3,626 3,673 4,971 4,610 61130 Employees Insurance 47,460 49,927 60,806 96,760 61170 Retiree' Health Insurance (7) 0 0 0 61180 Compensation Insurance 2,536 2,829 5,581 12,165 SUBTOTAL PERSONNEL 363,214 387,552 533,562 699,620 62010 Conanmrications 3,155 3,666 4,196 3,250 62120 Training & Transportation 1,072 0 449 4,500 62140 Membership, Subscription & Dues 0 75 113 500 62300 Other Contractual Services 1,912 1,725 2,325 103,000 62700 Auto Expense 75 300 300 300 6,215 5,766 7,382 111,550 SUBTOTAL CONTRACTUAL 63001 Operating Materials & Supplies 4,012 4,291 4,003 4,010 SUBTOTAL COMMODITIES 4,012 4,291 4,003 4,010 TOTAL 373,440 397,608 544,947 815,180 Job! Code AUTHORIZED PERSONNEL ; ADOPTED:FY9718 - ,Full Ttme Part Tame' PRO POSEpi$19 Full Lme Part Tame 1190 Executive Director, Finance & Management 0.05 0.05 1180 Assistant Director of Finance & Mgmt Svcs 0.05 0.05 Payroll Manager 0.00 1.00 7400 Payroll Systems Analyst 0.50 0.50 7415 Senior Payroll Technician 1.00 1.00 7410 Payroll Technician 2.00 2,00 9070 Senior Clerical Aide 1.00 1.00 3.60 1.00 4.60 1.00 TOTAL 0.50 - Payroll Systems Analyst funded in IS Strategic Plan Fund 2-26 GENERAL FUND FINANCE & MANAGEMENT SERVICES PROGRAM Purchasing 01110120 Staterhent o1(' urpose To effectively provide quality economical products and services to City departments which are promptly priced, purchased, provided, and paid. This program provides centralized purchasing and accounts payable services for the City, Purchasing works with all City agencies to develop technical specifications, advertising and bidding procedures, and payment processing to ensure quality products and services are purchased while adhering to the City Charter and City Code requirements. AtoomPfishments ir,FY 2017-2018 * Continue to support all users of the Lawson A/P and Procurement modules. * Streamline small dollar purchases by expanding the procurement card program. * Develop a Buyers Lawson procedures manual. .A'c{ion:Plah Yor FY'211182019 ......,. ,: * Automate blanket order contract approval process * Automate Vendor Agreement set up process * Develop and implement process to bid specialized services PERFORMANCE MEASURES .Actual , ;,_- .. ActuaP Prb ected Proposerli:-;.' ' .:: FY 1`5.15....; _ .. FY 15-97 . FY ,' FY 18 ......, ,.... ., r: ... Service Level Purchase Orders processed/paid 1,284 1,062 1,300 1,150 Invoices paid 26,180 25,395 26,000 26,000 Request for Council Action # Prepared 55 54 50 55 Dollar Volume $ 12,860,771 $ 10,016,100 S 11,000,000 $11,500,000 Blanket Order Contracts 337 324 300 320 Service Vendor Agreements 221 216 200 220 2-27 GENERAL FUND FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Purchasing 01110120 Account LINE ITEM RESOURCES ACTUAL' FY`15 16: ACTUAL .,., .FY 16 17 RROJEGsTE[S FY 17 A8 PROROSED:' r FY'IS 19 61000 Salaries & Wages -Regular 504,000 513,829 365,637 428,530 61020 Salaries & Wages -Temporary 87,299 98,867 54,642 0 61040 Salaries & Wages -Overtime 883 2,073 0 9,570 61100 Retirement Plan 108,962 133,014 118,957 130,535 61110 Part -Time Retirement 1,316 1,690 140 0 61120 Medicare Insurance 6,875 6,970 4,120 4,260 61130 Employees Insurance 80,441 81,648 45,394 61,802 61170 Retiree Health Insurance 8,322 0 0 0 61180 Compensation Insurance 6,142 6,398 6,835 13,020 804,240 844,490 595,725 647,717 SUBTOTAL PERSONNEL 62010 Communications 7,650 9,021 9,937 9,080 62120 Training & Transportation 7,261 936 4,731 4,605 62140 Membership, Subscriptions & Dues 972 863 730 830 62700 Auto Expense 300 300 300 300 62300 Other Contractual Services 19,777 8,178 30,664 26,000 35,961 19,298 46,361 40,815 SUBTOTAL CONTRACTUAL 63001 Operating Materials & Supplies 7,786 8,990 9,228 8,225 7,786 8,990 9,228 8,225 SUBTOTAL COMMODITIES 65000 Building & Site Rental _ 54,338 55,270 56,195 56,195 65100 Liability Charges 6,143 6,830 6,830 6,830 60,481 62,100 63,025 63,025 SUBTOTAL FIXED CHARGES TOTAL 908,468 934,877 714,340 759,782 Joti.ADOPTED Oode AUTHQRIZED PERSONNEL --- Ku7Trme FY WAS .. 1dartTrme PROPOSED FullTtme FY8 19 _ RartTrme IEM 1190 Executive Director, Finance & Management 0.05 0.05 1180 Assistant Director of Finance & Mgmt Svcs 0.10 0.10 0269 Supervising Buyer 1.00 1.00 1350 Buyer* 2.67 2.67 7009 Accounts Payable Supervisor 0.00 0.00 0547 Purchasing Specialist 0.00 9720 Purchasing Clerk 1.00 1.00 9041 Account Cleric 1 2.00 2.00 0270 Assistant Buyer(PTCS) 1.00 1.00 TOTAL 3.82 4.00 3.82 4.00 * .33 Buyer is charged to the I.S. Strategic Plan fund . 2-28 GENERALFUND FINANCE & MANAGEMENT SERVICES PROGRAM Treasury & Customer Service 01110130 . Stafement of Ptrposv: , , ?" To effectively assess and collect City taxes, licenses, utility charges, and other revenues in a courteous manner while providing for receipt, custody, and investment of Cityfunds through sound and prudent investment policies and procedures. This program is responsible for the effective receipt, custody, and recordation of all revenues, and for managing the City's investment portfolio and debt service on City bond issues. Treasury & Customer staff bill and collect several of the City's major revenues such as business license, utility users' tax, hotel visitors' tax, medical marijuana tax, cannabis operating agreement fees, PREP fees, dog license fees, paramedic subscriptions, municipal utility services charges (water, sewer, refuse, and sanitation). Municipal Utility Services (MUS) staff handles MUS customer service, water meter reading, and water tum -ons and turn-offs. Ascom lishments in FY 2097-78' * implemented upgrade to Municipal Utility Services (MUS) Interactive Voice Response (IVR) system for English language and Spanish language speech voice recognition. * implemented Outbound NA messaging for MUS customers (including penalty notification & 48 hr. torn -off notification). * implemented integration of City Cashiering Program (iNovah) with DamUcket to enhance PD Parking Citation Administration. * implemented electronic security protocol upgrade for credit card processing between City's (enQuesta) MUS Application's web - connect module and City's cloud -based Electronic Bill Presentment and Payment Presentation Processor (Invoice Cloud), " Developed and implemented an invoicing and remittance process for Adult -Use Cannabis Retailer Operating Agreement fees. * Professionally translated Business License Tax & MUS web page content into Spanish including downloadable Spanish language versions of all regular Business License Tax & MUS fonts. * Comprehensively revised SAMC Chap. 39 (Water & Sewer), Chap. 18 (Sanitation), Chap. 16 (Refuse) relating to MUS. hnplemented Payee Name Verification on Positive Pay Banking with JP Morgan Chase Banking Services. * Complete upgrade to Payment Kiosk to remote CORE -Connect hosting to improve functionality, maintenance, and system life. * Expand number of fully configured Cashier Windows to accommodate Q-matic customer flow and high due date demand. Upgrade Interactive Voice Response (IVR) system to include Dog Licensing (English, Spanish, and Vietnamese). * Professionally translate Business License Tax & MUS web page content into Vietnamese - including all downloadable forms. * Comprehensively revise City of Santa Ana Investment Policy Statement to establish highest level of best practices guidelines. * Work together with IT to evaluate replacement for 19 year old Treasury & Customer Service Call Sequencer System. * Work together with PWA & 1T to support development of Advanced Metering infrastructure (AMI) program for MUS. PERFORMANCE MEASURES mnl Actual .gctual Esbmatad ° ObjCctive ': .... �..... FY 95 96 -FY'96�97 Service Level # of business tax accounts (annual max) 29,107 30,593 30,800 31,500 #of hotel visitor's tax reports processed 432 432 432 432 # of dog licenses 15,975 15,904 15,500 16,000 # of MUS bills processed 325,214 325,841 326,600 327,300 # of water meters read 270,300 270,678 271,300 271,800 # of customers served at cashier counter windows 88,670 90,347 80,600 81,000 # of delinquent MUS accounts turned off 1,370 1,557 1,700 1,600 #of utility uses'tax remittances processed 3,012 3,120 3,384 3,480 # of paramedic subscription processed 7,203 6,633 6,650 7,000 # of parking citations payments processed 13,489 15,555 j- 11,270 11,300 # of LAR payments processed 7,144 6,997 6,600 6,700 # of med. manijuana/cannabis remittances processed 71 192 274 800 j: # of electronic payments processed 126,049 131,833 148,600 155,000 Average Meter Reader reads per day 750 700 650 750 Effectiveness % of payments received and processed same day 100% 100% 100% 100% % of available funds invested 100% 100% 100% 100% t Increase due to transition of Parking Citation Admin * Increase due to Adult-Use/Commercial Cannabis 2-29 GENERAL FUND FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Treasury & Customer Service 01110130 Account'ACTUAL LINT ITEM RESOURCES ..Con7. e„ AGTU/ll-: FY 1817 PR(J;JEC4Eb 4F .171 PROPOSED: FY 1879 61000 Salaries &Wages -Regular 1,175,346 1,186,349 1,082,533 1,134,920 61020 Salaries & Wages -Temporary 230,231 219,064 242,322 366,505 61040 Salaries & WagovOvortime, 13,015 80,336 119,967 22,780 61100 Retirement Plan 244,285 274,393 303,107 394,865 61110 Part -Time Retirement 8,154 8,111 9,098 13,595 61120 Medicine Insurance 19,023 19,174 18,348 25,355 61130 Employees Insurance 178,540 185,410 175,103 307,985 61170 Retiree Health Insurance 19,640 0 0 0 61180 Compensation Insurance 23,595 22,744 30,152 67.445 1,911,829 1,995,582 1,980,631 SUBTOTAL PERSONNEL 2,333,450 62010 communications 24,351 32,756 43,979 39,000 62t20 Training & Transportation 3,371 2,505 5,332 4,295 62140 Other Agency Services 859 880 465 1,450 62300 Other Contractual Services 383,884 434,434 496,086 566,420 62302 Other Personnel Services 16,116 0 0 0 62322 M&R Machinery & Equipment 0 1,781 0 4,560 62501 Lease Payments 0 0 0 0 62700 Auto Expense 300 300 300 300 429,050 472,699 546,163 SUBTOTAL CONTRACTUAL 616,025 63001 Operating Materials & Supplies 102,798 90,794 85,010 148,893 63300 Gas &Diesel 9,338 9,668 12,169 7,500 112,136 100,462 97,179 SUBTOTAL COMMODITIES 156,393 65000 Budding &Site Rental 77,168 78,486 79,803 79,803 65010 Rental City Equipment 28,326 29,686 28,623 32,712 65011 Equipment Replacement Charges 0 5,234 6,273 5,234 65012 Accident Repair& Replacement 1,410 1,389 1,260 1,440 65100 Liability Charges 6,143 6,826 6,826 6,826 65220 Treasury/Acctg Services Charges (2,000,945) (2,000,945) (2,014,945) (2,280,072) SUBTOTAL FIXED CHARGES (1,887,898) (1,879,324) (1,892,160) (2,154,057) 68000 Transfer to Rued 404 52,620 52,775 52,535 52,535 SUBTOTAL TRANSFERS 52,620 52,775 52,535 52,535 69142 Payment to Other Agencies 8,435 8,410 5,149 120 8,435 8,410 5,149 SUBTOTAL MISCELLANEOUS 120 TOTAL 626,173 750,603 789,497 1,004,466 ADOPTED':KY 1718:. PROPOSED 819 ; Job Cade AUTHORIZED PERSQNNE.. nst Ful[Trme o� Part fiam�Fu`�I Time, Pati im@ 1190 Executive Director of Finance & Mgmt Svcs 0.05 0.05 1170 Treasury and Customer Service Manager 0.90 0.90 1180 Assistant Director of Finance &Mgmt Svcs 0.10 0.10 7020 Treasury Services Supervisor 1.00 1.00 ' 1090 Revenue Supervisor 0.00 0,00 1870 Revenue/Contract Compliance Examiner 1.00 1.00 1240 Business Tax Collectordlispeetor 2.00 2.00 1165 Treasury Services Specialist 1.00 1,00 7280 Senior Accounting Assistant 1.00 1.00 1220 Customer Service Representative 8.00 8,00 1215 Utilities Billing/Systems Technician 2.00 2,00 1210 Meter Reader Collector 4.00 4,00 9780 Customer Service Cleric 5,00 5.00 9775 Municipal Utility Reader -Collector 3.00 3.00 9120 Data Eutry Clerk 1.00 1.00 9755 Information Desk Clerk 0.00 1.00 9770 Administrative Aide 0.00 1.00 9050 Clerical Assistant 1.00 0.00 21.05 10.00 21.05 TOTAL 11.00 2-30 GENERAL FUND DEPARTMENT RESOURCE SUMMARY 2-31 GENERAL FUND DEPARTMENT RESOURCE SUMMARY 2-32 ACTUAL 0.67170.1 �'RUJFCTED PRbpOSD ACTIdITIES .. - FY151fi FY7f817 FY 1718: FY[781!d 011,11150 Library Adult Services 1,012,270 1,227,643 1,260,109 1,378,560 0,1111160 Library Youth Services 630,593 746,719 883,507 959,425 01111180 Library Young Adult Services 386,014 402,970 533,616 733,640 01111190 Library Technology and Support Services 1,452,087 1,530,987 1,584,040 1,684,655 01113200 Administrative Services 1,372,112 1,467,015 1,477,749 1,764,820 01113210 Stadium 231,651 225,210 279,796 248,725 01113220 Santa Ana Zoo at Prentice Park 1,995,359 1,946,831 2,228,881 2,179,735 01113230 Recreation 4,274,339 4,738,906 4,843,781 5,491,918 01113240 Park Ranger Program 54,695 0 0 0 01113250 Park Services 5,100,005 5,001,729 5,312,949 4,946,920 01113260 'Park Building Services 1,274,124 1,321,285 1,413,899 1,784,580 17,783,248 18,609,296 19,818,327 21,173,178 TOTAL ACTUp,L' ATUAL:�RbJECTED PR©POSED ig OPERATINGE)CPENSE .: FY 15 16.VIE FY 18 17 FY 17 18: FY118 19 61000 Personnel 9,694,351 10,190,643 11,065,871 12,578,958 62000 Contractual 5,762,816 5,813,817 6,164,399 6,058,320 63000 Commodities 687,080 789,255 819,711 820,880 65000 Fixed Charges 1,414,197 1,508,504 1,507,030 1,522,595 66000 Capital Outlay 224,805 295,533 237,679 167,000 67000 Debt Payment 0 1,535 23,637 25,425 68000 brterfund Transfers 0 6,759 0 0 69000 Miscellenous 0 3,250 0 0 17,783,248 18,609,296 19,818,327 21,173,178 TOTAL Job PDOPTEDFY 1� 98 Qj20PQSED FY '84 ?J AUT HORIZ�6 PERSQNNEL bode . ............. .. ..: ...._,.,.., .r.. .,. , ,....,.Full Ting` ... a� „Part Time. ., ..... FuiiTlttte Part Time„.., ... 7010 Accounting Assistant 1.00 1.00 0190 Administrative Services Manager 1.00 1.00 5150 Bibliographic Technician 1.00 1.00 0460 Community Events Supervisor 1.00 1.00 1945 Community Services Manager 1.00 1.00 1940 Community Services Supervisor 6.00 6.00 5400 Ex. Director, Parks, Rec & Corn Svcs. 1.00 1.00 1010 General Maintenance Supervisor 1.00 1.00 4180 General Maintenance Worker 4.00 4.00 1500 Graphics Designer 1.00 1.00 5110 Librarian 0.00 2.00 5195 Library Operations Manager 1.00 1.00 5050 Library Services Assistant 3.00 3.00 1720 Management Analyst 1.00 1.00 4106 Park Services Inspector 11 2.00 2.00 4320 Parks Services Inspection Supervisor 1.00 1.00 5115 Principal Librarian 4.00 4.00 5310 Recreation Leader 5.00 4.00 5330 Recreation Program Coordinator 1.00 1.00 7280 Senior Accounting Assistant 2.00 2.00 5109 Senior Librarian 8.00 8.00 5100 Senior Library Technician (T) 1.00 1.00 0150 Senior Management Analyst 1.00 1.00 6330 Senior Parks Services Inspection Supervisor 1.00 1.00 2-32 GENERAL FUND DEPARTMENT RESOURCE SUMMARY :. Job", " AUTHORIZED PERSONNEL Code ��. .- .. -;,, .� ADOPTED FY 17:1$ : Full Time! :.Part?TrmO� PROPOSED`FY Full Time!,-:;. 1$ 19 - ' i Part TlmeK 5055 Supervising Library Services Assistant 1.00 1.00 5313 Youth Services Technician 3.00 1.00 5312 Youth Services Supervisor 1.00 1.00 5430 Zoo Curator 1.00 1.00 0930 Zoo Education Specialist 1.00 1.00 5420 Zoo Keeper I 5.00 5.00 5410 Zoo Keeper 11 2.00 2.00 5480 Zoo Manager 1.00 1.00 5485 Zoo Operations Coordinator 1.00 1.00 9041 Account Clerk 1 2.00 2.00 9770 Administrative Aide 4.00 5.00 9000 Animal Keeper I 6.00 6.00 9040 Cashier 4.00 4.00 9060 Clerical Aide 1.00 1.00 9100 Conununity Center Aide 18.00 18.00 9690 Computer Technician 1.00 1.00 9190 Library Assistant 7.00 7.00 9200 Library Clerk I 16.00 16.00 9210 Library Clerk II 2.00 2.00 9290 Library Page 14.00 14.00 9230 Maintenance Attendant 22.00 22.00 4860 Park Maintenance Aide(CS/PT) 1.00 1.00 9300 Padc Maintenance Assistant 14.00 - 14.00 8160 Program Coordinator 20.00 20.00 9350 Program Leaded 1.00 1.00 9360 Program Leader II 58.00 52.00 2776 Recreation Facility Attendant 29.00 29.00 8100 Senior Administrative Intern 1.00 1.00 9070 Senior Clerical Aide 16.00 16.00 8170 Senior Library Assistant L00 1.00 9260 Senior Maintenance Worker 1.00 1.00 9400 Senior Program Leader 13.00 13.00 8410 Senior Tutor 17.00 17.00 9430 Special Events Leader I 3.00 3.00 9440 Special Events Leader II 1.00 1.00 8420 Tutor- 44.00 44.00 65.00 317.00 64.00 312.00 TOTAL GENERAL FUND POSITIONS 5310 Recreation Leader 1.00 2.00 5330 Recreation Program Coordinator 2.00 2.00 5109 Senior Librarian 1.00 1.00 8000 Administrative Intern 9.00 9.00 9100 Connnunity Center Aide 1.00 1.00 9190 Library Assistant 2.00 2.00 9290 Library Page 6.00 6.00 9360 Program Leader 11 24.00 24.00 8100 Senior Administrative Intern 3.00 3.00 9070 Senior Clerical Aide 1.00 1.00 9260 Senior Maintenance Worker 1.00 1.00 8410 Senior Tutor 2.00 2.00 8420 Tutor 4.00 4.00 4.00 53.00 5.00 53.00 TOTAL STRATEGIC PLAN POSITIONS 2-33 GENERAL FUND DEPARTMENT RESOURCE SUMMARY Jblz '.ADAPTED AUTHORIZED PERSONNEL .: RY 17- 8 PROPQ$ED FY 81 .... Parc Tlme..-= 0280 Assistant Park/Landscape Planner 1.00 1.00 4190 Genual Maintenance Leader 1.00 1.00 0740 Maintenance Assistant 0.00 2.00 9300 Park Maintenance Assistant 4.00 1.00 2.00 4.00 4.00 1.00 TOTAL CIVIC CENTER POSITIONS TOTAL NON GRANT POSITIONS 71.00 374.00 73.00 366.00 GRANT POSITIONS Workforce Innovation and Opportunity Act 5110 Librarian 1.00 1.00 9190 Library Assistant 1.00 1.00 American Library Association/Google 8000 Administrative Intent 3.00 9190 Library Assistant 2.00 9200 Library Clerk I 3.00 9290 Page 2.00 8410 Senior Tutor 7.00 8420 Tutor 4.00 Institute of Museum and Library Services 9200 Library Clerk 1.00 1.00 9290 Library Page 12.00 12.00 8410 Senior Tutor 1.00 L00 8420 Tutor 1.00 1.00 Library Service and Technology Act 9190 Library Assistant 1.00 9200 Library Clerk I 2.00 9290 Page 11.00 8410 Senior Tutor 8.00 8420 'Tutor 4.00 Orange County Transportation Authority 9100 Community Center Aide L00 1.00 8160 Program Coordinator* 5.00 5,00 9400 Senior Program Leader 2.00 2.00 TOTAL GRANT POSITIONS 1.00 24.00 1.00 71.00 TOTAL ALL FUNDING SOURCES 72.00 398.00 74,00 437.00 Authorized Position Unfunded -Zoo Operations Coordinator * Upon vacancy, position converts to Assistant Librarian. 2-34 GENERALFUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Library Adult Services 01111150 To provide a variety of tamely materials, quality information and services that are useful andpromote learning and enjoyment for adults in Santa Ana's ethnically diverse population. Adult Services serves patrons from high-school age through adulthood. They are assisted in choosing books, audiovisual and electronic materials, and in the use of library resources and services. This section evaluates library materials for purchase and for removal from the adult collections in accord with the collection development plan. Adult Services develops and implements programs to assist limited English speaking adults on improving their personal and working lives. Acconphshments in FY..2D17r1$ ....... Implemented an advanced series of bilingual computer classes for adults, while continuing to provide our 3 regular basic series. * Developed and facilitated culturally significant programs for the community including film screenings and craft workshops. * Sought partnerships with other community agencies to promote library resources, program and services, and to enhance information literacy in the cornrnunity. * Continued to host art and cultural exhibits. Continued to conduct the adult summer reading program. Conducted author readings and presentations. Actioi'Plarrfor.FY2D1$.19, * Continue to host screenings of book -to -film movies/television programs to promote reading in adults and teens and continue to develop programs featuring authors of community interest. * Continue to offer a variety of bilingual computer classes and the Sumner Reading Program for adults. * Continue to seek outreach opportunities to increase community awareness of library programs and resources. s Continue to develop partnerships with community organizations to increase the scope and effectiveness of library programs and services and continue to promote a healthy conmmnity through health and wellness education. :.Actgal ,, Actual ,: .:Estimated .:,,OblectiVe,= PERFORMANCEMEASURES .. ..... .. .:: - .....: ....... .,....,FY 1516 ... -..:FY 16.17.'Y 17-18 Service Levels Materials Loaned 46,245 12,939 54,754 55,301 Materials Read in Library 51,598 35,793 34,772 35,119 Materials Added 71,391 6,342 4,806 4,854 Infomration Requests 19,694 20,010 20,592 20,797 Materials Removed 4,263 14,437 10,356 10,459 Class/Tour Visits and Attendance 0 2/100 3/60 5/150 New Library Cards Issued 4,739 3,922 4,308 4,351 Computer Workshops / Attendance 77/1061 154/616 162/648 163/654 Programs - 10/2,080 16/2,346 20/2,416 Efficiency Cost per conmmnity contact in Adult Services $ 10.10 $ 13.13 $ 9.53 $ 9.42 Effectiveness Library Cardholders Percentages of Total Population 32.6% 15.2% 31.0% 34.0% 2-35 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Library Adult Services 01111150 Account - LINE ITEMI2ESOURCES .....FY,15,FY ACTUAL AGTUQL 16 17 FY Pf±,OJECTECS "IY 1$ c PROPCSSED !�: FY 1;3 19.,? 61000 Salaries Regular 511,357 539,388 524,535 654,445 61020 Salaries Part -Time 56,164 55,980 57,825 38,180 61040 Salaries Overtime 6,234 8,461 4,816 9,455 61100 Retirement -Employer Contribution 103,452 124,917 146,433 156,105 61110 Part -Time Retirement 2,100 2,091 2,168 1,440 61120 Medicare Insurance 6,906 7,262 7,101 8,845 61130 Health Insurance 80,912 81,911 82,981 96,290 61170 Retiree Health Benefits 6,068 0 0 0 61180 Worker Compensation Insurance 7,015 7,132 11,091 15,765 SUBTOTALPERSONNEL 780,209 827,141 836,950 980,525 62010 Communications 5,836 6,720 7,474 7,620 62120 Training, Transportation, Mecling 1,428 250 444 500 62140 Membership, Subscription And Dues 8,933 8,539 6,683 9,000 62300 Contractual Services -Professional 94,964 264,436 270,230 292,415 62600 Parking Validation 0 100 13,835 14,700 SUBTOTAL CONTRACTUAL 111,160 280,045 298,666 324,235 63001 Miscellaneous Operating Expenses 11,056 11,337 16,868 11,000 SUBTOTAL COMMODITIES 11,056 11,337 16,868 11,000 65000 Building Rental 10,290 0 0 0 65100 Liability Charges 6,959 7,735 7,735 7,735 SUBTOTAL FIXED CHARO,ES 17,249 7,735 7,735 7,735 66600 Books Records Video 92,596 101,385 99,890 55,065 SUBTOTAL CAPITAL 92,596 101,385 99,890 55,065 TOTAL 1,012,270 1,227,643 1,260,109 1,378,560 Job 'gUTHORIZED PERSONNEL Code. E ADOPTED .,'Full Time,,, FY 17 18 , PartTime... PROPOSED Full Time; FY 18"'1 9 5110 Librarian 0.00 0.50 5195 Library Operations Manager 1.00 1.00 5115 Principal Librarian 1.00 1.00 5109 Senior Librarian 3.30 3.30 5313 Youth Services Technician 0.50 0.00 9190 Library Assistant 2.00 2.00 8410 Senior Tutor 1.00 1.00 8420 Tutor 2.00 2.00 TOTAL 5.80 5.00 5,80 5.00 2-36 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Library Youth Services 01111160 Stakement'ofi PurposeJH To provide timely materials and quality programs to meet the educational, recreational, and cultural needs of youth from infancy through eighth grade, to promote early literacy, enhance academic success and expand personal growth. Youth Services provides advisory, information and reference services for children, youth, parents, teachers and adults; technology & workshops for students & parents; story time and educational / cultural programming for families; school visits and library tours, These services are provided in coordination with Adult Services, the Santa Ana Unified School District, and other educational institutions & community agencies. AccomplishmentsinFY261718 *Continued providing weekly story times for children and their families. * Continued providing the Sumner and Fall Reading program to help students retain and improve their reading skills. * Continued providing students with computer/internet access and electronic interactive reading tools. * Continued offering after-school homework help and tutoring to assist students with academic needs. * Continued providing outreach to Santa Ana schools and community agencies to promote library services as requested. * Continued offering library tours to Santa Ana schools and community agencies to promote library services as requested. * Offered Dia de los Nihos/Dia de los Libros 10th Annual Celebration event. * Offered a variety of workshops for students in subject areas such as science, technology, reading, engineering, arts, math, & music. * Offered a Math Mania incentive program to help students with math skills. * Developed partnerships with community organizations to enhance information literacy to the community. * Offered Istorytime services by providing iPads for children and parents to use in the library. * Increased number and distribution of AWE Early Literacy computers within the system. * Offered a Children's Library Literacy Pilot Program at Delhi Center where programming such as but not limited to after-school homework help and tutoring to assist students with academic needs, storytime, IStorytime, Book Delivery, and S.T.R.F.A.M. activities were offered. Action Plan fonFY 2618 19_.:� _ - * Continue to provide varied educational progranmmng to meet the needs of children and tweens, including frequent story times. * Expand educational prograruming to meet the needs of Tweens (4-8 grade students) through monthly programming. * Cooperate with Technology and Support to implement iStorytime at our Newhope Library Learning Center. * Continue providing computer access, bomework-help and tutoring through our Main and Newhope Learning Centers. * Expand educational workshops focused on science, technology, reading, engineering, arts, and math/music (S.T.R.E.A.M), _= .'Actual P Actual ;� Es6maieppbjecrive PERFORMANCE MEASURES ;FY1516,,,., FY1617��;. FY37r18 .,',Y1819'a; Service Levels Youth Materials Loaned 242,878 202,138 255,022 257,572 Youth Electronic Content Loaned N/A 1,578 1,590 1,606 Information requests 25,233 37,652 26,495 38,405 Preschool age programs/Attendance 52/1,869 52/1,662 55/1,962 56/1,982 School age programs/Attendance 221/11,450 237/8,828 232/12,023 244/12,143 Class Tours/School Visits & Attendance 41/1,232 27/922 43/1,294 44/1,310 Outreach Events/Attendance 17/504 9/369 18/529 18/534 New library cards issued 4,004 4,043 4,204 4,246 Youth Materials Added 12,376 7,313 12,995 13,124 Youth Electronic Content Added N/A 234 250 253 Computer Users/Sessions 3,664/14,234 2,351/10,229 3,847/14,946 3,885/15,095 Students registered in Learning Center (tutoring)/Sessions 974/10,664 848/11,479 1,023/11,197 1,033/11,309 Parent Workshops N/A 1/6 5/100 5/100 Efficiency Cost per community contact in Youth Services $2.19 $2.90 $2.44 $2.32 Effectiveness Library Cardholders Percentages of Total Population 53.0% 51.0% 56.0% 52.0% 2-37 GENERALFUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Library Youth Services 01111160 Account TINE ITEM RESOURCES: Code r.,. -i........1 ACEUA FY�53B.... ACTUAL FYB17......'FY97,1B PROJECTED PROPbSED a FYik>19....: 61000 Salaries Regular 305,730 388,306 343,614 363,445 61020 Salaries Part -Time 79,471 85,355 225,088 246,045 61040 Salaries Overtime 427 5,200 4,506 9,455 61100 Retirement -Employer Contribution 68,943 87,505 90,128 111,605 61110 Part -Time Retirement 1,914 2,547 7,432 8,275 61120 Medicare Insurance 3,179 3,855 5,799 8,930 61130 Health Insurance 38,533 44,336 39,824 66,460 61170 Retiree Health Benefits 4,242 0 0 0 61180 Worker Compensation Insurance 3,172 3,803 9,257 18,385 SUBTOTALPERSONNEL 505,612 620,908 725,648 832,600 62010 Communications 4,574 5,518 6,463 6,420 62120 Training, Transportation, Meeting 932 2,565 1,729 500 62140 Membership, Subscription And Dues 1,438 1,278 1,406 1,500 62300 Contactual Services -Professional 13,102 25,780 20,962 21,160 62600 Parking Validation 0 2 19,759 19,860 SUBTOTAL CONTRACTUAL 20,047 35,143 50,319 49,440 63001 Miscellaneous Operating Expenses 13,895 7,071 8,375 14,500 63300 Gas &Diesel 483 634 494 1,000 SUBTOTAL COMMODITIES 14,379 7,705 8,869 15,500 65010 Rental City Equipment 2,712 2,796 2,796 2,795 65012 Accident Repair & Replacement Charge 180 180 180 85 65100 Liability Charges 3,548 3,940 3,940 3,940 SUBTOTAL FIXED CHARGES 6,440 6,916 6,916 6,820 66600 Books Records Video 84,115 76,047 91,755 55,065 SUBTOTAL CAPITAL 84,115 76,047 91,755 55,065 TOTAL 630,593 746,719 883,507 959,425 Job AUTHORIZED PERSONNEL ADOPTED Full Firrie , FY 17:18 '.Part Time,,. PROPOSED ' , Full Tjme FY 18, - .. Part Lme, 'i 5110 Librarian 0.00 1.00 5115 Principal Librarian 1.00 1.00 5109 Senior Librarian 2.00 2.00 5313 Youth Services Technician 2.00 1.00 9190 Library Assistant 3.00 3.00 9200 Library Clerk I 1.00 1.00 9210 Library Clerk H 1.0o 1.00 8170 Senior Library Assistant 1.00 1.00 8410 Senior Tutor 4.00 4.00 8420 Tutor 14.00 14.00 TOTAL 5.00 24.00 5,00 24.00 2-38 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Library Young Adult Services 01111180 Statement of;Purpose . Young Adultprovides Santa Ana teens and young adults a safe place to study and gather with friends, which also provides mentoring and training to develop civic engagement and enhance personal development. Young Adult Services serves patrons from high-school age through college age. They are assisted in choosing books, audiovisual and electronic materials, and in the use of library resources and services. This section evaluates library materials for purchase and for removal from the young adult collections in accord with the collection development plan. Young Adult Services develops and implements programs to assist teens and young adults in furthering their education, improving their personal lives and preparing for their future. It manages the Library's volunteer program. It also staffs and maintains the Santa Ana History Room, which collects and makes available to the public materials on Santa Ana history. It staffs the TeenSpace at the Main Library, Newhope branch, Garfield Community Center and the Jerome Recreation Center. Acciitnplshment11 s in'FY 2017 18 * Managed and implemented the 6th year of the WIOA grant funded "Seeds to Trees Digital Media Technology Academy" that provides paid internship to 22+ by cooperating with other sections and local businesses to train and mentor young adults in digital media. * Successfully applied for and received an LSTA grant of $65,800 for Youth Know: Community Social Innovation Project that empowers 200+ youth to learn about and find community based solutions to homelessness, community sustainability, health and food insecurity via workshops, targeted volunteerism and paid interships, * Continued the Strategic Plan Youth Civic Engagement Initiative, which has thus far coordinated 35 events/activities for 5000+ participants, Successfully applied for and received a Google and ALA funded Libraries Ready to Code grant of $25,000 for Youth Know Computer Science for Civic Engagement Project which provides computer science, and computational thinking program for 200+ youth. °Action Plan fo.I FY 2D1$ 19 ,. , . ` .., „ • Continue to seek out resources to fund programs that promote youth development, civic engagement, STEM leaming and workforce skills development. * Continue to provide extensive educational and recreational programs for teens at all four sites. * Continue to expand the scope of operations of the Santa Ana History Room through grants and integration of youth into this programming, * Continue Seeds to Trees model of youth worldorce development and expand to other professional areas. * Continue to develop Youth Civic Engagement intems. CIEK MEASURES '.' Actual. Actyal Estmmatetl .OY ective _PERF9RMANCE ..,...n.: �:..: .�' ,.. FY 1516, i- .�.. FY 16„1?... ,. FY17Atti; Service Levels Teens Programs/Attendance 757/3,703 749/4902 1,000/2,800 1,300/3,000 Field Trips and Events/Attendance 48/6,245 166/13,096 55/7,000 100/10,000 Teen Zone Attendance 26,238 18,641 30,000 30,000 Buddy Programs/Attendance 1,163/3,795 968/4,258 1,100/6,000 1,200/6,500 Volunteer Services system -wide Volunteers/Hours 214/8,939 990/9,027 210/16,500 500/17,000 Teen Volunteer Returning 38 52 50 50 Santa Ana History Room Usage 15 300 100 500 Efficiency Cost per community contact in Young Adult Services $8.30 $5.61 $6.51 $6.61 Effectiveness Library Cardholders Percentages of Total Population 40% 80.0% 45.0% 80.0% 2-39 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Library Young Adult Services 01111180 Aodount " ,LINE ITEM RESO�IRGES ' AGTUAL FY 15_78 .. AGT'UAL .. Pj+^I61Y P.I?OJEGTED ;`FY 1716 PROPOSED FY_18r19 61000 Salaries Regular 182,853 179,851 166,919 300,830 61020 Salaries Part -Time 96,149 93,585 199,821 182,485 61040 Salaries Overtime 598 675 7,818 0 61100 Retirement -Employer Contribution 37,880 42,797 50,891 83,790 61110 Part -Time Retirement 3,346 3,230 7,244 6,540 61120 Medicare Insurance 3,993 3,904 5,361 6,915 61130 Health Insurance 23,094 30,966 29,979 67,335 61170 Retiree Health Benefits 3,100 0 0 0 61180 Worker Compensation Insurance 2,241 2,256 5,800 14,345 SUBTOTALPERSONNEL 662,240 353,253 357,265 473,833 62010 Couununications 3,753 4,117 4,633 4,920 62120 Training, Transportation, Meeting 0 0 35 1,000 62140 Meeting, Subscription & Dues 0 530 429 0 62300 Contractual Services -Professional 11,297 18,358 7,644 8,660 62600 Parking Validation 0 282 29,580 30,060 SUBTOTAL CONTRACTUAL 44,640 15,050 23,286 42,321 63001 Miscellaneous Operating Expenses 2,779 9,024 6,616 11,835 63300 Gas &Diesel 658 600 715 1,000 SUBTOTAL COMMODITIES 12,835 3,437 9,624 7,331 65010 Rental City Equipment 2,712 2,796 2,796 2,795 65012 Accident Repair & Replacement Charge 180 180 180 85 SUBTOTAL FIXED CHARGES 2,880 2,892 2,976 2,976 66600 Books Records Video 11,381 9,819 7,155 11,045 SUBTOTAL CAPITAL 11,045 11,381 9,819 7,155 TOTAL 386,014 402,970 533,616 733,640 Joh AUTHORIZED PERSONNEL Code = : ... r :ADOPTED Full Time FY 17.1$ • Paa Ttme ;PROPOSED FY 18 19, ,- Part Time - 5110 Librarian 0.00 0.50 5115 Principal Librarian 1.00 1.00 5109 Senior Librarian 1.00 1.00 5313 Youth Services Technician 0.50 0.00 5312 Youth Services Supervisor 1.00 1.00 9190 Library Assistant 1.00 1.00 9200 Library Clerk I 3.00 3.00 9290 Library Page 5.00 5.00. 8410 Senior Tutor 11.00 11.00 8420 Tutor 20.00 20.00 TOTAL 40.00 3.50 40.00 3.50 2-40 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Library Technology and Support Services 01111190 Statemehtof,Purposg, To provide public access to electronic resources and print materials through effzcient use of technological advances, training, processing, and lending procedures. Technology and Support Services maintains the electronic and technical resources of the library including the web site, online databases, online catalog, and adult computer laboratory. It offers public and staff training to enhance computer skills. This program also orders, catalogs and processes materials requested by Adult, Youth, and Young Adult Services. In addition, it is responsible for maintaining records of materials loaned, issuing library cards, and maintaining the availability of books on the shelves for patron use. Furthermore, Technology and Support Services is responsible for the content and operation of the City TV Channel 3. Continued to provide training to patrons and staff on how to download digital content to their computer and mobile devices. * Continued to offer computer workshops at the Main Library and Garfield Community Center. * Created videos for Channel 3 and website. * Continued to increase the number of library cardholders by working with the SAUSD through the Library Card Pilot Program. * Continued to implement Wi-Fi hotspot initiative and mobile device cbeck-outpmgram. * Reviewed and evaluated additional online resources for the E -Library services. " Action Plan * Provide quarterly training session to staff on how to download digital content on computers and mobile devices. * Offer monthly training session to patrons on how to doanload digital content on computers and mobile devices. * Create 20 videos for Channel 3 and website. Continue to increase the number of library cardholders by working with the SAUSD through the Library Card Program. * Continue to implement Wi-Fi hotspot program and evaluate its effectiveness. * Continue to review and evaluate additional online resources and evaluate current ones for effectiveness. Offer weekly English computer classes in the Adult Computer Lab. PERFORMANCE MEA8URE5 i./lctuat. Actual ::; Estimatetl ,Objectrve ::. ._. 9': ....... :. nn ..... .:: .. ... .. .. :... FY 1516 .. �. FY16, 17.: :°FY 17-18 .,;: ,F, Y. 18 Service Levels - System wide Number of items in system 277,992 266,048 270,000 272,700 Number of registered patrons 134,780 134,011 135,673 137,030 Number of library visits by patrons to fixed facilities 539,322 469,279 481,308 486,121 Number of print materials loaned 271,817 224,374 259,218 261,810 Number of audio recordings loaned 3,687 3,096 3,257 3,290 Number o£video/DVD recordings loaned 19,100 17,007 24,586 24,832 Public computer usage: users/sessions 4,682/32,839 4,117/29,155 4,251/33,435 4,293/33,769 Number of new items added to collection 29,548 11,015 15,000 15,150 Number of electronic books 18,404 108,762 168,762 170,449 Efficiency Overall library cost per loan $4.04 $5.17 $4.41 $4.36 Effectiveness New books per capita 1:08 1:03 1:04 1:04 Total books per capita 2:83 2:79 2:80 2:81 Library card holders as % of Santa Ana residents 40% 40% 40% 41% 2-41 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Library Technology and Support Services 01111190 At tin -. LINE ITEM RESOURCES - UAL ACT- 9 FY S„.18:� AOTUAL „FY 1,6.;17 PROJECTED .d..FY-1718 - PROPOSED 61000 Salaries Regular 627,777 660,518 671,773 696,620 61020 Salaries Part -Time 346,175 356,785 343,324 394,120 61040 Salaries Overtime 3,393 3,000 6,958 0 61100 Retirement-Enployer Contribution 134,966 162,209 194,746 200,030 61110 Part -Time Retirement 12,271 12,585 12,104 13,975 61120 Medicare Insurance 13,155 13,557 13,735 14,575 61130 Health Insuance 135,904 137,479 142,732 147,265 61170 Retiree Health Benefits 9,993 0 0 0 61180 Worker Compensation Insurance 7,573 8,036 15,423 28,225 SUBTOTALPERSONNEL 1,494,810 1,291,208 1,354,170 1,400,795 62010 Communications 16,335 22,548 17,989 16,500 62120 Training, Transportation, Meeting 173 142 170 500 62140 Membership, Subscription And Dues 0 80 80 100 62300 Contractual Services -Professional 57,907 59,642 50,127 45,655 62600 Parking Validation 0 0 29,580 30,300 SUBTOTAL CONTRACTUAL 93,055 74,415 82,412 97,946 63001 Miscellaneous Operating Expenses 48,830 56,681 45,395 50,140 SUBTOTAL COMMODITIES 50,140 48,830 56,681 45,395 65100 Liability Charges 922 1,025 1,025 1,025 SUBTOTAL FIXED CHARGES 1,025 922 1,025 1,025 66600 Books Records Video 36,712 36,698 38,879 45,825 SUBTOTAL CAPITAL 45,825 36,712 36,698 38,879 TOTAL 1,452,087 1,530,987 1,584,040 1,684,855 Jpb AUTHORIZED PERSONNEL N .., . ADOPTED :Full Ttme FY 14-1"„„part Time . PROPOSED ; Fyll Tlme FY .: Part Tune ' 5150 Bibliographic Technician 1.00 1.00 1500 Graphics Designer 1 1.00 1.00 5050 Library Services Assistant 3.00 3.00 5115 Principal Librarian 1.00 1.00 5109 Senior Librarian 1.70 1.70 5100 Senior Library Technician (T) ^` 1.00 1.00 5055 Supervising Library Services Assistant 1.00 1.00 9190 Library Assistant 1.00 1,00 9200 Library Clerk I 12.00 12.00 9210 Library Clerk 11 1.00 1.00 9290 Library Page 9.00 9.00 8410 Senior Tutor 1.00 1.00 8420 Tutor 8.00 8.00 TOTAL 32.00 9.70 32.00 9.70 Upon vacancy, position converts to Assistant Librarian 2-42 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Management and Administrative Services 01113200 Stat'emento,fPurpose, To provide management, administrative andfiscal support to Parks, Recreation and Community Services Agency ccompllsli t Tt21117,98 * Assisted Recreation in implementing new site reservation and activity registration software * Assisted all divisions in the agency with issuing requests for proposals * Continued to provide administrative support to the agency in areas of accounts payable, payroll, project tracking, agreement management and budgeting * Coordinated the Agency's annual budget Action Plan f0f,y 2018 * Continued to provide administrative support to the agency in areas of accounts payable, payroll, project cracking, agreement management and budgeting * Coordinated the Agency's annual budget - PERFORMANCE MEASURES' Actual Actual . ,. Estimafed Objective .- t FY!15,=16 ... FY, 1617, ., ,'_FY 1718!„ FY 16-19.x;' Service Level Number of Requests for Proposals issued 7 12 15 10 2-43 GENERALFUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Administrative Services 01113200 Jlcoourlt -' ACTiIAL ACTUdL `PROJECTED PROPOSED,: :bode LINE ITEM RESOURCES .. .... ...._ .. ,: �, FY QS 16 ..... FY 16 17 FY...171$ .y`. 61000 Salaiies Regular 792,400 840,600 804,262 1,045,470 61020 Salaries Part -Time 57,741 70,136 73,111 68,895 61040 Salaries Overtime 203 59 0 8,000 61100 Retirement -Employer Contribution 161,764 181,596 221,968 224,090 61110 Part -Time Retirement 1,981 2,742 2,772 2,585 61120 Medicare Insurance 8,805 9,454 8,911 9,130 61130 Health Insurance 90,208 94,363 105,813 106,590 61170 Retiree Health Benefits 2,644 0 0 0 61180 Worker Compensation Insurance 14,544 16,547 21,242 31,475 SUBTOTAL PERSONNEL ---13Q290 1,215,497 1,238,079 1,496,235 62010 Communications 23,298 25,230 26,631 27,000 62120 Training, Transportation, Meeting 0 462 425 0 62140 Membership, Subscription And Dues 0 0 0 1,700 62251 Other Agency Services 8,617 7,460 0 0 62300 Contractual Services -Professional 111,316 107,995 90,592 97,955 62302 Contracted Vendor Personnel Services 400 300 0 1,200 62600 Parking Validation 0 27 10,555 10,640 62700 Auto Expense 6,000 3,000 6,000 6,000 SUBTOTAL CONTRACTUAL 149,631 144,475 134,203 144,495 63001 Miscellaneous Operating Expenses 33,458 31,486 39,014 60,000 63300 Fuel 530 294 3,142 800 SUBTOTAL COMMODITIES 33,989 31,779 42,156 60,800 65010 Rental City Equipment 5,076 5,184 5,184 5,185 65012 Accident Repair & Replacement Charge 192 192 192 170 65100 - Liability Charges 52,142 57,935 57,935 57,935 65205 Internal Departments Personnel Charges 793 8,702 0 0 SUBTOTAL FIXED CHARGES 58,203 72,013 63,311 63,290 69135 Payment to Subagent 0 3,250 _ 0 0 SUBTOTAL MISCELLANEOUS CHARGES 0 3,250 0 0 TOTAL 1,372,112 1,467,015 1,477,749 1,764,820 =,fop AUTHORIZED PERSONNEL ,., Code .-.,.�..: ..��._ �s ..; ADOPTED FullTtme FY 17 18 Part Time PROPOSED ,.1, FullTlme'-„ FY „ PgrtTime;;', 7010 Accounting Assistant 1.00 1.00 0190 Administrative Services Manager 1.00 1.00 5400 Ex. Director, Parks, Ree & Com. Svcs. 1.00 1.00 1720 Management Analyst 1.00 1.00 7280 Senior Accounting Assistant 2.00 2.00 0150 Senior Management Analyst 1.00 1.00 9041 Account Cleric 1 2.00 2.00 9770 Administrative Aide 100 1.00 TOTAL 7.00 3.00 7.00 3.00 2-44 GENERALFUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Stadium 01113210 Statement of Purpose To maintain the Stadium for theTublic to use for various events. This program includes the operation and maintenance of structures, sports turf management, landscaping, and care of ancillary equipment. Accaniplishments�FY2917.18€,:.... ,., ,,,,, * Provided restroom and locker room custodial maintenance for all large events and daily reservations. * Repaired and replaced sports lighting. Actiori'Planfior FY Landscape Grounds Agreement— Continue overseeing the landscape -grounds maintenance agreement at the Stadium Restroom Custodial Maintenance— Continue overseeing custodial agreement to provide 365 day custodial maintenance at the Stadium. * Market the Stadium to a large audience to increase the number of reservations and revenue for the Stadium. * Use the Stadium as part of the overall use for Fiestas Patrias 2018. PERFORMANCE MEASURES ,4ctual:.: =; Actual ., ',Estimated'—:: ,Objective ,�.., .., ,�: .�.....: ... .. .. ..... ff':..':-FY 1718 -Y 11 Service Level # of Stadium reservations 611 741 650 741 # of days providing landscape -grounds maintenance 365 365 365 365 # of days providing custodial maintenance 365 365 365 365 2-45 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Stadium 01113210 Aocount " _ - . - LINE ITEM RESOURCES- ....:code. E ,..,_.. ..... .._.-_ :;; ACTUAL - FY 15 1E AGTUAL = FY 1E 't7.. PROJECIsm ... FVe17 1,8, .; PROPOSED';, FY 1716.; 61020 Salaries Part -Tune 34,826 37,592 36,304 37,110 61040 Salaries Overtime 2,486 2,669 2,006 0 61110 Part -Time Retirement 1,306 1,410 1,361 1,395 61120 Medicare Insurance 533 578 546 535 61180 Worker Compensation Insurance 4,775 5,125 5,245 5,830 SUBTOTALPERSONNEL 43,926 47,374 45,462 44,870 62000 Utilities 75,225 54,622 58,570 69,000 62010 Cmnmunications 1,715 8,941 9,006 9,100 62300 Contractual Services -Professional 200 539 0 0 62320 Maint. & Repair Buildings & Ground 79,215 78,108 128,140 91,000 SUBTOTAL CONTRACTUAL 156,355 142,210 195,716 169,100 63001 Miscellaneous Operating Expenses 1,145 2,519 0 0 63200 Operating Mat. & Supplies Bldgs./Grads. 7,605 8,806 14,358 13,500 63300 Fuel 71 42 0 110 SUBTOTAL COMMODITIES 8,821 11,367 14,358 13,610 65010 Rental City Equipment 7,958 7,032 7,032 4,250 65011 Equipment' Replacement Charges 860 2,064 2,064 2,065 65012 Accident Repair & Replacement Charge 504 504 504 170 65100 Liability Charges 13,196 14,660 14,660 14,660 SUBTOTAL FIXED CHARGES 22,548 24,260 24,260 21,145 TOTAL 231,651 225,210 279,796 248,725 ;;Job AUTHORIZED PERSONNEL ::�- ADOPTED FuIlTme„PaitTime FY I7-18 ,:PROPOSED FuIlTime; FY 1Ss19 '= PartTimg,�: 9300 Park Maintenance Assistant 2.00 2.00 TOTAL 0.00 2.00 0.00 2,00 2-46 GENERALFUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Santa Ana Zoo at Prentice Park 01113220 . Statement of Purpose To instill passion for the natural world through education, recreation and conservation programs. As an urban oasis and family resource, the Zoo will provide dynamic presentations and responsible animal management. Accopool fimei$s FY201T,18:3 ...:� • Completed new Zoo Master Plan and Zoo Strategic Plan. * Continued design of Until: River Otter Habitat and Primate Trails. * Worked with Friends of Santa Ana Zoo (FOSAZ) on grants and marketing for the Zoo * Replaced the thatch roofing throughout the we with long-lasting artificial thatching. * Installed a laboratory building for raising a locally endangered amphibian, the Mountain Yellow -Legged Frog. * Renovated exhibit for blue -and -yellow macaw and colobus monkeys. * Transitioned animal care staff to electronic records -keeping system, Zoological Information Management System (ZIMS). n Action; Plan -for FY 2018'19_ --'_' * Implemented recommendations of Strategic and Master Plans. * Work with Friends of Santa Ana Zoo (FOSAZ) on fnndraising. Finish design of the Giant River Otter Habitat and Primate Trails. * Continue to work towards reaccreditation by the Association of Zoos and Aquariums. * Work with ,Friends of Santa Ana Zoo (FOSAZ) to open the 50 Monkey Ferris Wheel, * Open interactive learning areas in the Crean Family Fann, .ctua.= PE RFORMANCEMEASURES Al— Actual EsYimated� :'Objective.-. 17 :; FY 77 Service Level # of special events 6 10 10 10 # of outreach programs 95 71 80 80 # of on-site programs 164 125 130 140 Total education programs 265 206 220 230 Effectiveness Attendance 250,156 241,857 260,000 260,000 Outreach program participation 3,100 1,844 2,000 2,000 On-site program participation 11,700 8,560 12,000 9,000 City volunteer hours 6,000 4,500 5,000 5,500 2-47 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Santa Ana Zoo at Prentice Park 01113220 Accaunt LINE ITEM RESOU RGES Coale '::... .....: :1' ..,� .. - ACTUAL „FY 1518 ACTUAL tr Y;1817,: PROJECTED .:FYf7 ]8 :PROPOSED F.Y 781$;_; 61000 Salaries Regular 696,278 655,543 695,342 688,235 61020 Salaries Put -Time 199,758 179,717 192,144 263,470 61040 Salaries Overtime 14,166 19,018 21,285 3,270 61100 Retirement -Employer Contribution 154,880 163,871 203,299 202,405 61110 Part -Tine Retirement 6,546 5,777 5,949 8,905 61120 Medicare Insurance 11,832 10,968 11,725 12,245 61130 Health insurance 120,777 115,370 118,167 120,440 61170 Retiree Health Benefits 8,699 0 0 0 61180 Worker Compensation Insurance 81,078 73,082 87,946 102,555 SUBTOTALPERSONNEL 1,294,013 1,223,346 1,335,857 1,401,525 62000 Utilities 129,006 124,889 144,030 144,600 62010 Communications 19,384 29,273 31,685 32,100 62120 Training, Transportation, Meeting 1,487 0 1,957 1,500 62140 Membership, Subscription and Dues 15,899 19,586 1,977 7,800 62251 Other Agency Services 591 601 304 0 62300 Contractual Services -Professional 205,774 223,457 472,376 361,000 62320 Maintenance & Repair Buildings & Ground 120,443 97,073 0 0 SUBTOTAL CONTRACTUALS 492,584 494,877 652,329 547,000 63001 Miscellaneous Operating Expenses 74,872 90,714 99,225 88,300 63300 Gas & Diesel 746 500 500 500 63400 Animal Food & Supplies 69,231 65,707 71,370 73,385 SUBTOTAL COMMODITIES 144,849 156,920 171,095 162,185 65010 Rental City Equipment 16,528 17,064 14,976 14,975 65011 Equipment Replacement Charges 1,720 4,128 4,128 4,130 65012 Accident Repair& Replacement Charge 1,116 996 996 420 65100 Liability Charges 44,548 49,500 49,500 49,500 SUBTOTAL FIXED CHARGES 63,912 71,688 69,600 69,025 TOTAL 1,995,359 1,946,831 2,228,881 2,179,735 Jap S AUTHORIZED PERSONNEL - Code ADOPTED .. Full Time FY 17 18 Part;Time s PROPOSEDFY Full Ttme 18 19 :i ' Part Tim@ " 5430 Zoo Custer 1.00 1.00 0930 Zoo Education Specialist 1.00 1.00 5420 Zoo Keeper I 5.00 5.00 5410 Zoo Keeper II 2.00 2.00 5480 Zoo Manager 1.00 1.00 5485 Zoo Operations Coordinator 1.00 1.00 9770 Administrative Aide 0.00 1.00 9000 Animal Keeper I 6.00 6.00 9040 Cashier 4.00 4.00 9060 Clerical Aide 1.00 1.00 9230 Maintenance Attendant 2.00 2.00 4860 Park Maintenance Aide (CS/PT) 1.00 1.00 8160 Program Coordinator 3.00 3.00 9350 Program Leader I 1.00 1.00 9070 Senior Clerical Aide 1.00 1.00 11.00 19.00 12.00 19.00 TOTAL *Authorized Position Unfunded -Zoo Operations Coordinators 2-48 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Recreation 01113230 Statement of Purpose, To provide a variety of recreational and educational programs that stimulate mental, social, and physical development in a safe and protective environment: Accomplishments FY2017-1$ _ * Developed Dads University Partnership to introduce dads and their daughters to cultural history of Santiago Park and to highlight the the park as an open natural space to enjoy as a family. * The nature center is now recognized as an important educational resource by elementary and high schools to educate students about watersheds, plant continuities and to highlight center progranmilng and volunteer opportunities, * Established partnership with Science OC and Heritage Museum to provide interpretation of local cultural and natural history and to promote the nature center activities at their community events and science fairs. * Developed educational classes and programs for seniors at both senior centers. The following programs were added at SASC: Outdoor Activities Club, Spanish Literacy Class, Culinary Arts Club, and Seniors International Day Celebration. * Developed and implemented educational workshops at all Community Gardens. * Developed and implemented expansion of Youth Sports program. * Developed and implemented the After School Adventures program. * Hosted ground breaking event for Roosevelt/Walker Community Center and Park. * Hosted ground breaking event for Pacific Electric Park. * Received and Implement a California Parks Recreation Services, Healthy Play Grant funded playground at Chepa's Park. * Received and Implemented a Healthy Out of School Time Grant program. * Hired a Full Time Recreation Leader for the Wellness Education Program. ::'A et FY 2b18.19 * Develop a speaker series to educate the public on wildlife and other topics that focus on flora and fauna of SoCal. * Analyze data collected from bird project to incorporate findings into interpretive programs and land management practices. * Develop educational program toot for teachers to help guide students through the Cad Thornton Wildlife Trail. * Develop plan to grow volunteer program at nature center by 20 percent. * Promote and expand computer programs at EI Salvador and Logan Centers. * Implement and promote Wellness Program Website. * Continue to develop educational classes and programs for seniors at both senior centers. * Expand collaboration between Youth Sports Program and Professional Sports Organizations. i PERFORMANCE MEASURES "Actual= [Actual .::Estimated: .:6bjecfive'. .-« �.....:;... ..:�. ....�t .FY�75-1¢ ...FY;7617.: 2.FY17ti6,�! FY18-79;:', Service Level * Nwnber of youth served in summer programs 37,100 37,000 38,000 38,000 * Nwnber youth served in Recreational Classes 13,250 13,000 13,250 13,000 * Number of Soccer Field Reservations 6,250 N/A 5,800 5,900 * Number of Ball Diamond Reservations 5,639 N/A 4,700 4,800 *Number of Recreational Class Sessions 710 710 725 725 * Number of Recreational Class Participants 18,360 17,710 18,360 18,000 Performance measures for Nature Center * Number of Self Guided Tours 800 450 1,100 500 * Number of Educational Tours 635 528 1,200 550 Number of Nature Camps 42 70 130 90 * Number of Center Park Volunteers 378 293 600 400 * Number of Teen Leadership Program 9 10 15 15 * Number of Restoration Projects 5 5 20 10 * Number of Center Visitors 1,311 1,580 2,500 2,000 Performance measures various progruns * Number of youth served in Youth Sports Program 1,200 1,118 1,300 1,200 * Number served in Wellness Program 400 827 450 950 Number served in After School ,Program 159 160 165 180 2-49 GENERALFUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Recreation 01113230 ;1 Account _ EINE ITEM RE$,QUROES AGTIJFaLi AC,T �FY B ii... PROJECTE0 .FROPOSEIF; 6100D Salaries Regular 930,825 1,010,732 1,087,323 1,162,035 61020 Salaries Part -Time 1,432,064 1,499,528 1,638,625 2,026,850 61040 Salaries Overtime 11,675 22,920 45,417 23,305 61100 Rethement-Employer Contribution 243,694 302,440 369,401 402,138 61110 Part -Time Retirement 45,726 47,253 60,127 65,610 61120 Medicare Insurance 34,330 36,277 39,303 44,955 61130 Health Insurance 178,256 195,438 215,538 242,090 61170 Retiree Health Benefits 10,028 0 0 0 61180 Worker Compeusotion Insurance 109,256 85,185 107,596 169,145 2995,854 3,199,774 3,563,330 4,136,328 SUBTOTALPERSONNEL 62010 Copummications 115,485 197,044 161,087 159,720 62120 Training, Transporta5mt, Meeting 530 1,419 3,923 3,530 62140 Membership, Subscription and Dues 90 4,030 3,765 1,760 62300 Contractual Services -Professional 800,269 840,276 675,131 713,130 62301 Contract Services-Constmctian 0 146 0 0 62302 Command Vendor Personnel Services 1,680 1,760 0 D 62320 Maintenance &Repair Buildings & Ground 184 0 0 0 62600 Parking Validation 0 30 13,359 11,340 918,238 1,044,704 857,265 889,480 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 160,445 201,431 185,409 196,030 63300 Gas & Diesel 14,962 13,239 20,618 33,870 175,407 214,670 206,027 229,900 SUBTOTAL COMMODITIES 65010 Rental City Equipment 44,782 59,880 55,560 75,395 65011 Equipment Replacement Charges 15,590 13,824 17,340 17,340 65012 Accident Repair & Replacement Charge 2,994 2,688 3,000 1,505 65100 Liability Charges 121.475 134,970 134,970 134,970 184,841 211,362 210,870 229,210 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 61,638 0 D D 61,638 0 0 SUBTOTAL CAPITAL 67200 Capital Lease 0 0 6,289 7,000 0 0 6,289 7,000 SUBTOTAL DEBT SERVICES 68000 Transfer to Fund 052 0 6,759 0 0 0 6,759 0 0 SUBTOTAL INTERFUND TRANSFERS TOTAL 4,274,3394 738,906 4,843,781 5,491,918 AUSHORIZED PERSONJyEL: Codg,,., ADOPTED FY l_ 16 Patt Tlrrys ,. iPROPOS£D Full fiIme RY 18 19 �; Park Tlme: 0460 Community Events Supervisor Loo 1.00 1945 Community Services Manager Loo 1.00 1940 Community Services Supervisor 6.00 6.00 5310 Recreation Leader 5.00 4.00 5330 Recreation Program Coordinator 1.00 Loo 9770 Administrative Aide 2.00 2.00 9100 Community Center Aide 18.00 18.00 9690 Computer Technician 1.00 1.00 9230 Maintenance Attendant 20.00 20.00 8160 Program Coordinator 17.00 17.00 9360 Program Leader 11 58.00 52.00 2776 Recreation Facility Attendant 29.00 29.00 8100 Senior Administrative lntem 1.00 1.00 9070 Senior Clerical Aide 15.00 15.00 9400 Senior Program Leader 13.00 13.00 9430 Special Events Leader 1 3.00 3.00 9440 Special Events Leader II 1.00 1.00 14.00 178.00 13.00 172.00 TOTAL 2-50 GENERALFUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Park Ranger Program 01113240 State"ment ofPurpose To continually improve the level ofsafety at parks by proactively communicating with park customers and continuously enforcing park rules. Accomplishments FY 2017.18 * Section was transferred to the Police Department during fiscal year 2014-2015. Aciion Plan for FY 2018'19 - * Section was transferred to the Police Department during fiscal year 2014-2015. Actual a" 'Actual Estimated . �. Objective`:=,,::.; s PERFORMANCE MEASURES:' , ;EY:1617, ,,,,,FY1Z1,8. FY1$,19"€"`:'.. Service Level # of patrol service hours provided per year N/A N/A N/A N/A Efficiency # of calls for service responded to N/A N/A N/A N/A Effectiveness # of warnings issued N/A N/A N/A N/A # of citations issued N/A N/A N/A N/A # of arrests N/A N/A N/A N/A # of field interviews conducted N/A N/A N/A N/A # of citizen assists N/A N/A N/A N/A # of police and fire assists N/A N/A N/A N/A # of reservation checks N/A N/A N/A N/A Nate -1; Section was transferred to the Police Department during fiscal year 2014-2015. 2-51 GENERALFUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Park Ranger Program 01113240 61020 Salaries Part -Time 19,481 0 0 0 61040 Salaries Overtime 0 0 0 0 61100 Retirement -Employer Contribution 5,555 0 0 0 61110 Part -Time Retirement 0 0 0 0 61120 Medicare Insurance 282 0 0 0 61180 Worker Compensation Insurance 577 0 0 0 SUBTOTALPERSONNEL 25,895 0 0 0 62010 Conununications 216 0 0 0 62300 Contractual Services -Professional 20,439 0 0 0 SUBTOTAL CONTRACTUAL 20,654 0 0 0 63001 Miscellaneous Operating Expenses 0 0 0 0 63300 Gas & Diesel 2,506 0 0 0 SUBTOTAL COMMODITIES 2,506 0 0 0 65010 Rental City Equipment 5,160 0 0 0 65012 Accident Repairs & Replacement 480 SUBTOTAL FIXED CHARGES 5,640 0 0 0 TOTAL 54,695 0 0 0 Nate: Transferred to the Police Depmlment during FY 14-15. 3615 PT Park Ranger 110001 7475 PT Supervising Park Ranger 0.00 0.00 TOTAL 0.00 0.00 0.00 0.00 2-52 GENERALFUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Park Services 01113250 state'rrie tt of Purpose To improve the quality of life of those who visitparks, bikeways, orpublic recreational facilities by maintaining these areas far the public to use The Parks Services section maintains 44 parks. The section also manages the landscape agreement for bikeways/trails as well as special facilities, such as city parking lots, City corporate yard, and the Santa Ana Zoo. Accor#iplshmeuts FY 2012=2098,; - * Added new facilities to the landscape maintenance and custodial schedule (Pacific Electric Parc and Rooseveli/Walker Community Center.) * Continued to perform a wide variety and volume of deferred maintenance repairs using both in-house and outside maintenance contactors. Action 'Rlan for FY.2018 19 .. : * Continue to perform a wide variety and volume of deferred maintenance repairs using both in-house and outside maintenance contactors. * Landscape -Grounds Agreement—Continue overseeing landscape -grounds maintenance agreement in Districts 1-4, and the Santa Ana Zoo at Prentice Park. *Park Restroom Custodial Agreement — Continue overseeing maintenance contracts to improve custodial maintenance in our park restrooms. PERFQRMANCE MEASURES. Actual„ ` t Actual, ! Est' ma#ed :..Objectwe�. : , , . ... ,..:., .......: ..:i FY1516,; :-: FY.101T u FY1Z,18, ... FY18-19?:: Service Level Number of Parks maintained 42 43 44 45 Number of days providing landscape maintenance 365 365 365 365 Number of days providing custodial maintenance 365 365 365 365 2-53 GENERALFUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Park Services 01113250 Aocaunt LINE ITEM RESOURCES Code' .: .. ACTUAL FX'15 78„ ACTUAL =FY�1fi.,1,7 s PROJECTED FY 17 78.; PROPOSEp; 61000 Salaries Regular 338,034 361,053 371,641 393,940 61020 Salaries Part -Time 179,567 208,618 176,323 179,950 61040 Salaries Overtime 21,502 26,968 25,170 10,275 61100 Retirement -Employer Contribution 66,784 80,555 99,125 100,305 61110 Part -Time Retirement 6,734 7,179 6,511 6,750 61120 Medicare Insurance 7,637 8,413 8,070 6,225 61130 Health Insurance 78,623 74,241 66,511 68,015 61170 Retiree Health Benefits 3,399 0 0 0 61180 Worker Compensation Insurance 56,553 60,657 62,559 69,500 SUBTOTAL PERSONNEL 758,833 827,683 815,910 834,960 62000 Utilities 1,268,069 1,286,312 1,402,207 1,344,400 62010 Commumications 36,976 25,082 25,686 27,000 62120 Training, Transportation, Meeting 420 676 425 1,195 62251 Other Agency Services 43,686 46,163 69,803 69,805 62300 Contractual Services -Professional 3,057 7,026 0 0 62320 Maint. & Repair Buildings & Ground 2,367,343 2,111,766 2,256,275 1,985,235 62322 Maint. & Repair Machinery & Equipment 0 191 0 0 SUBTOTAL CONTRACTUAL 3,719,550 3,477,216 3,754,396 3,427,635 63001 Miscellaneous Operating Expenses 18,504 12,611 0 0 63200 Operating Materials & Supplies Buildings/Grounds 164,537 205,037 257,084 190,260 63300 Gas &Diesel 22,698 21,167 21,373 27,100 SUBTOTAL COMMODITIES 205,739 238,815 278,457 217,360 65010 Rental City Equipment 109,126 114,120 111,462 112,645 65011 Equipment Replacennent Charges 19,536 18,852 21,813 23,795 65012 Accident Repair & Replacement Charge 3,228 3,228 3,228 1,765 65020 City Yard Rental 98,867 104,640 104,640 104,640 65100 Liability Charges 185,126 205,695 205,695 205,695 SUBTOTAL FIXED CHARGES 415,883 446,535 446,838 448,540 66400 Machinery & Equipment 0 9,946 0 0 SUBTOTAL CAPITAL 0 9,946 0 0 67003 Loan Payarent-On Bill Financing 0 1,535 17,348 18,425 SUBTOTAL DEBT SERVICES 0 1,535 17,348 18,425 TOTAL 5,100,005 5,001,729 5,312,949 4,946,920 JOb AUTHORIZED PERSONNEL =: ADOPTED Full Time.., F.Y'17 18 .,PartTrme,' PROPOSED FullTtrrie;' FY 18 79',, ; PartTrr�te,; 4106 Parlc Services Inspector B 2.00 2.00 4320 Parks Services Inspection Supervisor 1.00 1.00 6330 Senior Parlcs Services Inspection Supervisor 1.00 1.00 9300 Park Maintenance Assistant 9.00 9.00 9260 Senior Maintenance Worker Loo 1.00 TOTAL 4.00 10.00 4.00 10.00 2-54 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Park Building Services 01113260 ' Statement oI Purpose To improve the quality of life for those who visit and utilize the City's libraries andpublic recreational factltdes by maintaining these facilio, for the public to use. The Parlcs Services section is responsible for the maintenance of buildings throughout the part( system which includes 15 facilities, two senior centers, the Lawn Bowling Clubhouse, Fisher and Santiago cabins and two libraries. ' Accomplishmgnfs�FY2017-2018' * Partnered with Finance and Management Services, Building Maintenance Division to maintain quality recreational facilities for the community. 'ActionBlanfor.F.Y 2p1819 Continue to coturnunieate closely with Finance and Management Services, Building Maintenance Division to ensure proper maintenance of city facilities. `PERFORMANCE MEASURES Actual :;- :Actual ,' EsEimated ,; - Objective ;; 17.....;!FY 1718. 'FY'18.19 ......:'': Service Level # of senior centers maintained 2 2 2 2 # of facilities maintained 17 17 17 18 At of libraries maintained 2 2 2 2 2-55 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Park Building Services 01113260 Account LINE STEM RESOURCE$ ! _ ...... ... ... ... ACTBAI, , . FY 158 AG"U�4L -,F.,Y.16 1i P60JECTEO '',.FY;18-19:== PROPOS,D - 61000 Salaries Regular 295,983 285,209 328,859 356,955 61020 Salaries Part -Time 57,992 54,766 69,904 77,510 61040 Salaries Overtime 844 1,070 999 0 61100 Retirement -Employer Contribution 65,909 73,127 99,524 109,990 61110 Part -Time Retirement 1,326 1,987 2,617 1,545 61120 Medicare Insurance 5,289 4,997 5,812 6,070 61130 Health Insurance 39,022 54,147 71,734 83,045 61170 Retiree Health Benefits 5,778 0 0 0 61180 Worker Compensation Insurance 43,117 42,183 50,558 59,750 SUBTOTALPERSONNEL 515,259 517,486 630,007 694,865 62300 Contractual Services -Professional 3,764 8,097 0 0 62320 Maintenance & Repair Btuldings & Ground 81,366 81,352 81,238 369,240 SUBTOTAL CONTRACTUAL 85,131 89,448 81,238 369,240 63001 Miscellaneous Operating Expenses 8,501 4,210 0 0 63200 Operating Mat. & Supplies Bldgs./Grounds 24,062 38,170 18,455 34,250 63300 Gas & Diesel 5,505 7,976 10,700 13,300 SUBTOTAL COMMODITIES 38,068 50,357 29,155 47,550 65000 Building Rental 593,055 620,110 629,615 629,615 65010 Rental City Equipment 41,532 42,804 42,804 42,805 65012 Accident Repair & Replacement Charge 1,080 1,080 1,080 505 SUBTOTAL FIXED CHARGES 635,667 663,994 673,499 672,925 TOTAL 1,274,124 1,321,285 1,413,899 1,784,580 Job t AUTHORIZED PERSONNEL a. . -- _ ADOPTED FY 17-;"�8 .._;PROPOSED FY 18 19 .::. ._F.ull Tlme ,Parp'Ttme. .: FUILTIme '.. Part Time 1010 General Maintenance Supervisor 1.00 1.00 4180 General Maintenance Worker 4.00 4.00 9770 Administrative Aide 1.00 1.00 9300 Park Maintenance Assistant 3.00 3.00 TOTAL 5.00 4.00 5.00 4.00 2-56 GENERALFUND DEPARTMENT RESOURCE SUMMARY 2-57 e ADTIVITIES ' ! ACTUAL ACTUAL 'PROJECTED: PROPOSED;:' FY 17-18' FY 1114400 Office of the Chief of Police 1,721,228 1,993,968 1,423,326 1,800,788 1114401 Fiscal & Budget 735,918 871,399 904,126 971,229 1114402 Human Resources 585,263 471,841 621,647 762,148 1114403 Building & Facility 3,529,772 3,615,279 3,346,728 3,330,455 1114404 Backgrounds 964,433 889,783 972,742 1,002,821 1114405 Traffic 7,109,099 7,049,637 7,012,466 7,083,291 1114410 Training Services 1,533,167 1,81,7,216 2,037,464 2,445,510 1114415 Professional Standards 1,150,244 1,209,366 1,169,111 1,302,829 1114420 Field Operations 41,800,643 49,878,727 53,167,869 54,530,347 1114425 Infomration Services 1,125,116 1,112,840 1,453,104 1,601,535 1114430 Animal Services 1,491,551 2,272,099 2,325,850 2,342,890 1114435 Criminal Investigations 7,207,535 6,806,940 6,358,444 7,098,974 1114440 Crimes Against Persons 6,527,665 7,482,057 7,588,571 7,298,968 1114445 Special Investigations 3,527,534 4,115,861 3,727,465 3,476,662 1114448 Evidence 634,100 845,702 835,296 932,967 1114450 CDC 1,256,220 1,217,596 1,036,879 1,370,758 1114455 Forensic Services 2,325,433 2,331,697 2,327,692 2,402,449 1114460 Records Services 1,573,656 1,572,706 1,700,079 2,039,109 1114465 Communications 4,570,800 5,250,075 6,118,732 7,522,958 1114470 Vice 4,639 0 31,604 18,280 1114475 Jail Operations 15,889,108 16,366,744 15,887,048 19,096,209 1114480 Regional Narcotic Suppression Program 1,994,746 2,111,147 1,521,594 1,573,606 1114485 Homeland Security &Emergency Management 153,516 244,288 260,408 254,223 1114490 Tobacco Retail License Program 180,519 174,855 185,539 223,528 107,592,207 119,701,823 122,013,784 TOTAL"* 130,482,534 `t OPERATING E�CPENSE ..: ... `. ACTUAL ,; �FY1516i:s-, ACTUAL -: FY 16.17._ .. PRO.......... FY .: PROPOSED- =: ,'' ,FY 1819 61000 Personnel 88,706,767 98,346,097 100,553,559 107,749,633 62000 Contractual 10,401,841 11,640,244 11,834,124 12,655,450 63000 Commodities 2,060,062 1,918,279 1,351,351 2,116,734 65000 Fixed Charges 6,364,908 7,160,502 7,080,428 7,204,343 66000 Capital 53,367 86,853 (280) 0 67000 Debt Service 0 0 1,189,347 751,147 68000 Transfers 5,262 549,848 5,255 5,227 107 592 207 119,701.823 122 013 784 TOTAL** ]30.482,534 ' Job AUTHORIZED PEIYSONNEL ADOPTED ;Full Titrie', FY 17 18 ' ,:; Paft?Trac ' PROPOSED .":.Full Trme .-9a FY 18 19 ; = Parf 3390 Police Chief 1.00 1,00 3360 Police Captain 3.00 3.00 3350 Police Lieutenant 13.00 13.00 3300 Police Sergeant 43.00 43.00 3200 Police Officer* 309.00 310.00 3230 Jail Administrator 1.00 1.00 180 Police Administrative Manager 2.00 2.00 3370 Police Communications Manager 1.00 1.00 2930 Police Systems Manager 1.00 1.00 120 Systems Administrator 2.00 2.00 1540 Sr. Personnel Analyst 1.00 1.00 1720 Management Analyst 1.00 1.00 2705 Emergency Operations Coordinator 1.00 1.00 6475 Police Systems Support Analyst 1,00 1.00 6295 Police Fiscal Services Supervisor 1.00 1.00 780 Police Community Services Specialist 1.00 1.00 3990 Crime/Research Analyst 4.00 4.00 *Authorized Position(s) Uidanded_Police OffIcer 36 (see note page 2-58) *'Adddienned Resent ces for Cannabis Enfn cement brohided in the Cm iedds Program Budget 2-57 GENERALFUND ENT RESOURCE SUMMARY i JabMi IT,AUTHO@IZED PER50HNEL Cotle.. „_. r :A40PTEP FY'A2?I� ;Fall:Tim@, ,. IV. Time... _� PROP05E4 PYO 99 _. ,Fal6Tame :�_.. Patf TIMe;_�'I 1050 Security Electronics Tecluucian 1.00 1.00 790 Police Investigative Specialist 9.00 9.00 3800 Police Sci i.e Officer 4.00 4.00 801 Police Evidence & Supply Supervisor 2.00 2.00 799 Police Evidence& Supply Specialist* 10.00 10.00 3100 DNA Coordinator 1.00 1.00 1360 Forensic Services Supervisor 1.00 2.00 7600 Firearms Examiner" 2.00 2.00 3980 Forensic Specialist R 2.00 2.00 3970 Forensic Specialist l* 10.00 9.00 1100 PolicePhow/Video Specialist 1.00 1.00 6320 Video Teclmiclau 1.00 1.00 6180 Police Constitution Eons Supervisor 4.00 4.00 3680 Police Services Dispatcher 26.00 26.00 7660 Conununications Services Officer 9.00 9M 7230 Police Records Supervisor 2,00 2.00 7110 Lead Police Records Specialist 3.00 3.00 7370 Senior Police Records Specialist* 13.00 13.00 370 Correctional Supervisor 8.00 9.00 1970 Correctional Manager 0.00 1.00 310 Can'ectional Officer 62.00 71.00 7628 Lead Correctional Records Specialist 4.00 4.00 7650 Senior Correctional Records Specialist 8.00 8.00 20 Micro Systems Tecluucian 2.00 2.00 860 Traffic Services Specialist 1.00 1.00 1270 Senior Parking Control Officer 1.00 1.00 3900 Padang Control Offrcer** 2.00 5.00 3930 Animal Services Officer It * 1.00 1.00 3920 Animal Services Officer 1 2.00 2.00 7280 Senior Accounting Assistant 1.00 1.00 7010 Accounting Assistant 4.00 4.00 7270 Secretary 1.00 0,00 1401 Executive Secretary, to The Police Chief 0.00 1.00 7330 Senior Office Assistant* 13,00 13.00 7360 Senior Office Specialist 1.00 1.00 3820 Rangemaster 1.00 1.00 3610 Park Ranger 2.00 2.00 1620 Assistant City Atty. 0.50 0.50 150 Senior Management Analyst* 1250 Personnel Technician 1.00 1.00 1.00 1.00 6190 Background Investigator 0.00 2.00 3600 PAAL Assist. Director 1.00 1.00 TOTAL GENERAL FUND 0.00 60490 0.00 621.50 SPECIAL REVENUE/ENTERPRISE - 3200 Police Officer - Civic Center 7.00 7.00 3200 Police Officer - Downtown** 4.00 4.00 TOTAL SPECIAL REVENUE FUND 0.00 11.00 0,00 11.00 TOTAL NON -GRANT POSITIONS 0.00 615.50 0.00 632.50 GRANT FUNDED POSITIONS 3300 Police Sergeant UASI 1,00 1.00 3200 Police Officer -UASI 2.00 1.00 3.00 0,00 2,00 TOTAL GRANT FUNDED POSITIONS 0.00 TOTAL ALL FUNDING SOURCES 618.50 0.00 634.50 0.00 *Authortced Fositton(s) Uyirded (50) Aninval Servtoe Officer 11 (1) Firearms E onalo r (1) Forensic Specialist d (2) Pollee Evidence & Supply Specialist (1) Papas Offis.-(36) Sr Management Analyst (1) Sr. Office Assistant (3) Sr. Police Records Specialist (4) **Note: Four Police Officers and three Parking Control Officers budgeted in Fund 27. Total Department Full-Z7me Positions = 634.5 2-58 GENERAL FUND POLICE DEPARTMENT Office of the Chief of Police PROGRAM 01114400 To provide leadership and direction that will ensure a safe and secure community at all levels SERVICE PROGRAM Strategic Plan * Continue to provide leadership and direction to the Police Department in support of the City's Five -Year Strategic Plan. The Strategic Plan includes a City vision, a description of the mission of the organization, a set of guiding principles (values) that guide actions, a set of multi-year goals that guide decisions, objectives and strategies for each goal, and a plan for implementation and accountability. The Chief's Office is charged with the responsibility of establishing priorities and allocating the necessary personnel., resources and training to accomplish Strategic Plan Goal #1, Community Safety. Police Services * Bring community policing and problem solving to the next level, by using technology and crime analysis tools in a systematic way to address persistent crime problems * Work cooperatively with state and federal agencies through taskforces to provide anti -terrorism services mud share criminal intelligence * Continue to provide effective strategies to reduce violent crimes * Work closely with the police management team to mentor future department leaders to ensure a smooth succession of command at all levels Police and Community Partnership * Revitalize community support and involvement by working closely with community based organizations * Continue and improve the productive relationship with neighborhood associations 2-59 C.FNERAT, FUND POLICE DEPARTMENT ACCOUNTING UNIT Office of the Chief 01114400 Accoqnt7LINE ITEM U Code U ACTW Y 15 I6 HMKl na ACTUAL FY 16 17 t PROJECTED - .-. -..... nE POSED ...... 61000 Salaries Regular 988,404 1,162,361 736,506 1,071,129 61020 Salaries Part-time 6,563 10,896 7,947 10,928 61040 Salaries Overtime 61100 Retirement - Employer Contribution 61110 Part -Time Retirement 6,869 329,747 246 38,204 362,114 403 36,351 122,632 298 12,500 198,211 410 61120 Medicare Insurance 12,386 15,187 8,702 14,985 61130 Health Insurance 96,022 93,083 72,263 110,283 61170 Retiree Health Benefits 2,276 1,870 0 9,810 61180 Workers Compensation Insurance 65,400 81,419 49,703 86,027 SUBTOTALPERSONNEL 1,507,911 1,765,527 1,034,402 1,514,281 62120 Training, Transportation, Meeting 62140 Memberships, Subscriptions, and Dues 62300 Contract Services - Professional 15,761 99,800 71,880 26,825 98,629 82,536 3,813 201,350 158,934 16,740 103,000 145,316 62600 Parking Validations 9,340 7,105 6,278 7,500 SUBTOTAL CONTRACTUAL 196,780 215,095 370,375 272,556 63001 Miscellaneous Operating Expenses 63300 Gas & Diesel 12,332 4,205 11,599 1,747 15,915 2,634 10,000 3,951 SUBTOTAL COMMODITIES 16,537 13,346 18,549 13,951 68000 Transfer to Fund 052 0 0 0 0 SUBTOTAL TRANSFERS 0 0 0 0 TOTAL EXPENDITURES 1,721,228 1,993,968 1,423,326 1,800,788 .... En Job.ATSflPTED AUTHORIZED E' RSflNNEL -A, FY 17 18 PROPOSED FY 1 WL T FU11P Bart _:F1tnff'- 3390 Police Chief 1.00 1.00 3360 Police Captain 1.00 1.00 3300 Police Sergeant 1.00 1.00 3200 Police Officer 1.00 1.00 7330 Senior Office Assistant 1.00 1.00 7270 Secretary 1.00 0.00 000140i Executive Secretary to The Police Chief 0.00 1.00 1620 Assistant City Arty. 0.50 0.50 TOTAL 5.50 000 650 0.00 2-60 GENERAL FUND POLICE DEPARTMENT Fiscal & Budget Office To provide the highest quality of customer service in all budgetary and fiscal related matters SERVICE PROGRAM Budget * Prepare and monitor the annual budget * Provide financial forecasts, including expenditures and revenues * Provide budgetary and fiscal expertise to Police Management * Process Appropriation Adjustments and Journal Entry (JE) requests, as necessary Purchasing * Coordinate purchase and service requests from department personnel * Provide training regarding City Purchasing Ordinance and procedures Accounts Payable * Process vendor payments weekly using Direct Payment Vouchers * Process Material Releases for uniform slid other small dollar purchases * Disburse and reconcile petty cash Accounts Receivable PROGRAM 01114401 * Prepare Treasury deposits using INovah * Enter requests into Miscellaneous Accounts Receivable (MAR) system to generate invoices to outside agencies Travel/Training Process all travel requests, including extraditions, witness interviews, and background investigations Make airline and rental car reservations, as well as occasional hotel reservations Process and track tuition reimbursements Payroll Post all non -regular time reports (chits) and other payroll documents into the City Payroll system * Research and resolve paycheck and accrual questions * Conduct new employee and supervisor training sessions for payroll Maintain employee payroll records Grants & Administration * Monitor grants for compliance, expirations and available balance Process Appropriation Adjustments to transfer funds, as necessary 2-61 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Fiscal & Budget 01114401 61000 Salaries Regular 61020 Salaries Part-time 61040 Salaries Overtime 61100 Retirement - Employer Contribution 61110 Part -Time Retirement 611.20 Medicare Insurance 61130 Health Insurance 61170 Retiree Health Benefits 61180 Workers Compensation Insurance SUBTOTALPERSONNEL 62120 Training, Transportation, Meeting 62300 Contract Services - Professional SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL EXPENDITURES 180 Police Administrative Manager 6295 Police Fiscal Services Supervisor 150 Senior Management Analyst 7280 Senior Accounting Assistant 7010 Accounting Assistant 9041 Account C1erkI TOTAL * Unfunded Position(s) -Senior Management Analyst 486,628 557,263 562,760 529,676 36,793 27,185 20,289 41,054 2,483 1.2,295 9,311 5,000 104,360 140,728 171,425 209,662 714 532 0 1,540 7,627 8,575 8,441 10,415 80,209 110,967 112,688 140,709 5,577 0 0 4,667 5,040 5,700 8,416 20,722 729,432 863,246 893,330 963,444 482 714 205 665 308 1,820 137 2,000 790 .2,534 342 2,665 5,696 5,619 1.0,455 5,120 5,619 5,120 5,696 5,619 10,455 735,918 871,399 904,126 971,229 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 4.00 2.00 1.00 8.00 2.00 8.00 1.00 2-62 GENERAL FUND POLICE DEPARTMENT PROGRAM Human Resources 01114402 Sfatement.of Purpose.,,"� ,,, i To provide effective and responsive human resources management, recruitment, antipersonnel related f nctions which support the Police Department's mission and the City's goals and objectives Accomplishments in.FY2016,17and * Hired 42 Police Recruits *Completed Police Lieutenant (Commander) Recruitment Hired 28 Police Officers - Lateral *Promoted 2 Sergeants Hired 1 Police Officers (Academy Graduates) *Completed 2 Police Sergeant Recruitment * Hired 5 Police Services Dispatchers *Promoted 18 Corporals * Hired 9 Correctional Officers *Completed 2 Police Corporal Recruitment * Hired 1 Police Administrative Manager *Promoted 24 Police Officers Hired 2 Police Service Officers *Completed Communications Manager Recruitment Hired 3 Police Investigative Specialists *Completed Correctional Manager Recruitment * Hired 2 Systems Administrators *Completed 5 non -sworn promotional recruitments * Hired 3 Animal Service Officers 1/II *Implemented continuous recruitment process for: * Hired 1 Forensic Specialist B *Police Recruit * Hired 3 Senior Office Assistants *Park Ranger Hued 3 Accounting Assistants *Police Services Dispatcher Hired 3 Communications Services Officers *Implemented electronic certification process * Hired 1 Senior Personnel Analyst *Launched SAPD website focused entirely on recruitment Hired 5 Senior Police Records Specialist *Increased staffing in Backgrounds, to improve efficiency Hired 1 Police Systems Support Analyst *Implemented recruitment efficiency, combined: * Hired 1 Police Personnel Services Specialist *Physical Agility Test Hired 19 Part Time Staff Members *Sergeant Oral Interview *Hired 2 Lead Police Records Specialists *Background Orientation Action Plan.for:FY201�-'19 * Continue continuous recruitment for Police Recruit and Park Ranger * Continue to targeted recruitment of female Police Officers to maintain 8% ratio * Attend recruitment events in Los Angeles, Orange and San Diego Counties * Increase SAPD social media presence regarding recruitment *Twitter, LinkedIn, Facebook, Iostagram * Continue strategic implementation of process improvement and efficiencies * Continue developing Departmental Safety Committee • Continue developing Peer Support Counseling Group * Continue hiring of various other full-time and part-time classifications PERFORMANCE MEASURES Actual;: Actual Estimated,',; ;'.Objective ':" FY 15-16 .:FY,16.17. :oIFY�7-1S.:FY:18'-1g.:-. Service Level # of applications received (sworn & civilian) 7,317 4,987 7,600 7,000 # of applicants tests 2,284 1,538 2,500 2,500 # of applicants sworn 2,924 2,577 3,200 4,000 # of applicants civilian 4,393 2,410 4,300 3,000 2-63 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Human Resources 01114402 Account LINEJTEIy RESC)URCES God¢ ACTUAL FY 15 16 /ACTUALPROJECTED Fl 15 17 FY 1� 18 PROPOSED` FY 18 19 61000 Salaries Regular 234,956 184,937 250,974 342,915 61020 Salaries Part-time 87,203 93,144 116,203 100,126 61040 Salaries Overtime 2,388 6,069 41,255 4,000 61100 Retirement - Employer Contribution 52,486 52,892 88,073 113,459 61110 Part -Time Retirement 1,562 1,644 2,590 3,755 61120 Medicare Insurance 4,600 3,995 5,266 6,424 61130 Health Insurance 41,976 40,214 58,361 80,524 61170 Retiree Health Benefits 950 0 0 0 61180 Workers Compensation Insurance 3,136 2,701 5,364 12,971 SUBTOTAL'PERSONNEL 429,258 385,595 568,087 664,174 62120 Training, Transportation, Meeting 5,153 5,911 5,426 6,750 62130 Tuition Reimbursement 4,994 1,656 5,051 10,000 62140 Membership, Subscription, Dues 0 0 0 3,000 62200 Advertising 1,352 3,972 900 6,900 62300 Contract Services - Professional 109,647 66,420 38,368 53,000 SUBTOTAL CONTRACTUAL 121,145 77,959 49,745 79,650 63001 Miscellaneous Operating Expenses 17,041 8,287 3,815 15,000 63300 Gas & Diesel 862 0 0 0 SUBTOTAL COMMODITIES 3,815 17,904 8,287 15,000 65010 Rental City Equipment 15,372 0 0 2,412 65012 Accident Repair & Replacement Charges 1,584 0 0 912 SUBTOTAL FIXED CHARGES 0 16,956 0 3,324 TOTAL EXPENDITURES 585,263 471,841 621,647 762,148 Job: AUTHORIZED PERSONNEL CQS1eIM ADAPTED Full Ttme FY 17 18 Part Time PROPOSED Full Ttme FY 18 19 Part Ttme 1540 Sr. Personnel Analyst 1.00 1.00 7330 Senior Office Assistant 1.00 1.00 1720 Management Analyst 1.00 1.00 1250 Personnel Technician 1.00 1.00 7270 Secretary 1.00 1.00 9770 Administrative Aide 1.00 9070 Senior Clerical Aide 2.00 TOTAL 3.00 4.00 4.00 2.00 2-64 GENERALFUND POLICE DEPARTMENT PROGRAM Building & Facility 01114403 Sfatenient,af Purpose':= To provide necessar7, services to properly maintain the 500, 000 sq. ft. Police Building in a professional manner Accomplishments in Fy 2016=17 and FY 2ij17-18 , * Completed the South Gate project * Upgraded 2 water softener heads * Modified five main water pressure regulator valves-PRV to control our water supply pressure * Rebuilt to compliance 3 OS&Y- Fire connections at PD North gate, PD South gate and Jail entrance * Rebuilt/connected Jail tunnel sump drain pipe with OC Jail * Completed Jail main hot water return loops on 1" and 3'" floors * Coimpleted in-house LED upgrades for Jail MOD and Ree Yard and PD parking lot * Completed corrections to comply with State Water Board * Completed corrections to comply with State on all I1 elevators * Completed corrections to comply with OC Heath on Underground storage tanks -UST and Jail Kitchen * Obtained final sign off with OC Fire Authority on PD Fire Alarm upgrade project PD Building Maintenance assumed responsibility for PD Fire Alarm system * Completed improvements on Central plant. Two boilers passed AQMD. Chillers are on going. * Added portable back up AC for Data Center * Designed and installed backboards for body -worn camera equipment * Retrofit Jail and PD Fire MIG and UPS A6tion:P,lanfoiFY201819.,' ' * Install new ,Evidence Freezer/Refrigerator combo * Retrofit the PD atrium wood panels * Continue to streamline work orders, requisitions, and invoices in a timely manner * In-house LED upgrade PD parking lot and Jail * huprovements on Central plant: Chillers and water pumps * Jail Laundry dryer exhaust system and new washers * Jail air handler units and tunnel vents improvement PD North gate operators and Jail gates operators * Retrofit fit Jail and PD Fire MIG and UPS * Work with ACCO on HVAC d '` PERFORMANCE MEASURES ? :;Actual?: „, �tActual' r' Estlmatetl =>-Objective": ' ''_',...... FY 15-16 :: F,Y1617":FX:171$,': ,: ,`; FY Service Level # of building maintenance work orders generated 2,626 3,753 3,753 3,753 # of PD generated work orders 973 1,501 1,501 1,501 # of Jail generated work orders 1,653 2,252 2,252 2,252 Efficiency Average time spent on each work order (Irs.) 1 I 1 1 % of work order repairs started within same day 68% 70% 70% 70% within 1-2 days 10% 10% 10% 10% within 4+days 22% 20% 20% 20% Effectiveness # of training hours per staff member 48 48 48 48 % of repairs completed same day 88% 85% 85% 85% within 1-2 days I% 5% 5% 5% within 4+ days -Pending on parts 11% 10% 10% 10% 2-65 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Building & Facility 01114403 AocountADTUAL .; LINE ITEM RES!WES PY75-06 ACTUAL 1=-Y 16 77 P;ROJECTEQ ' FY 17 98r PRDP6SED-: FY 787:15 :. 61000 Salaries Regular (300) 0 0 0 61020 Salaries Part-time 388 0 0 0 61040 Salaries Overtime 0 3,253 0 0 61100 Retirement - Employer Contribution 615 0 0 0 61110 Part -Time Retirement 15 0 0 0 61120 Medicare Insurance 22 0 0 0 61180 Workers Compensation Insurance 37 0 0 0 SUBTOTAL PERSONNEL 776 3,253 0 0 62000 Utilities 891,238 772,612 805,291 804,900 62010 Communications 801,879 882,356 875,081 710,000 62120 Training, Transportation, Meeting 1,200 357 0 0 62300 Contract Services - Professional 1,184,825 1,238,298 921,725 1,027,734 SUBTOTAL CONTRACTUAL 2,879,141 2,893,622 2,602,097 2,542,634 63001 Miscellaneous Operating Expenses 118,873 115,584 66,810 110,000 63200 Operating M&S Buildings/Grounds 0 0 0 0 SUBTOTAL COMMODITIES 118,873 115,584 66,810 110,000 65000 Building Rental 527,245 602,534 677,821 677,821 65205 Internal Departments Personnel Charges 3,737 286 0 0 SUBTOTAL FIXED CHARGES 530,982 602,820 677,821 677,821 TOTAL EXPENDITURES 3,529,772 3,615,279 3,346,728 3,330,455 2-66 GENERALFUND POLICE DEPARTMENT PROGRAM Backgrounds 01114404 St6teme,6t of Purpose The Santa Ana Police Department's Background Unit is responsible for conducting investigative backgrounds to ensure we hire individuals that will deliver public safety services to the department with the utmost professionalism and integrity. ABcompl sFihi Sin FY 2016-97 and FY 2,017 18 * Combined several background components into one day to expedite hiring * Attended recruitment events in support of hiring more employees * Gave Background presentations at newly developed Community Academy * Redesigned the Backgrounds Office to accommodate new Background Investigators * Purchased and implemeted Esoph background software Action Platt f6r FY.2018 19 ..:'--- Look for Lookfor ways to make the background process more efficient * Train officers in recruitment outreach * Purchase new equipment and upgarde the Polygraph Room Continue to conduct thorough investigations ER PFORMANCE Actual Actual E stimated Objectve MEASURES .�,.,,.: ....;; ...�. ..._ .. FY 75.76 _. FY 16.17 FY..17-78, ,.. Written 'Exams 27 20 25 25 * Orientations 21 25 20 25 Background Packets Reviewed 547 900 500 600 * Employees Hired L- I 88 60 80 70 I 2-67 UEINEKAL POLICE DEPARTMENT Backgrounds 61000 Salaries Regular 61020 Salaries Part-time 61040 Salaries Overtime 61100 Retirement - Employer Contribution 61110 Part -Time Retirement 61120 Medicare Insurance 61130 Health Insurance 61170 Retiree Health Benefits 61180 Workers Compensation Insurance SUBTOTALPERSONNEL 62120 Training, Transportation, Meeting 62122 Travel for Investigation 62140 Membership, Subscription, Dues 62300 Contract Services - Professional SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 63300 Gas & Diesel SUBTOTAL COMMODITIES 65010 Rental City Equipment 65012 Accident Repair & Replacement Charges SUBTOTAL FIXED CHARGES ACCOUNTING UNIT 01114404 567,584 457,772 520,434 659,555 41,108 93,872 88,973 16,555 20,962 8,037 49,933 5,000 174,488 159,651 95,309 122,113 1,542 3,520 3,337 621 9,769 8,465 9,567 9,788 90,505 76,994 83,805 99,280 3,707 3,067 0 4,947 38,117 32,397 40,732 51,441 947,781 843,775 892,089 969,300 52 8,386 0 3,750 4,990 1,170 13,304 9,200 0 1,360 0 0 9,298 24,432 62,819 17,550 14,340 35,347 76,123 30,500 205 1,153 186 1,000 2,106 2,723 1,212 2,021 2,311 3,876 1,398 3,021 0 5,404 2,412 0 0 1,380 720 0 0 6,784 3,132 0 TOTAL EXPENDITURES I 964,433 889,783 972,742 I 1,002,821 3200 Police Officer 2.00 3.00 370 Correctional Supervisor 1.00 0.00 310 Correctional Officer 1.00 0.00 6170 Background Investigator 0.00 2.00 9315 Background Investigator 1.00 3.00 TOTAL 4.00 1.00 5.00 3.00 FIIY 7 GENERAL FUND POLICE DEPARTMENT PROGRAM Traffic 01114405 Statement of Purpose To ensure the safe and efficient flow of vehicles and pedestrian traffic through an integrated program of education and enforcement Accomplisfinients iri FY 2016 17 and:F—Y- -2014 -18 * Implemented Traffic Safety Plan * Completed an RFP for crossing guard program * Increased fimding of OTS grant * Dedicated PSO to coordinate community outreach programs Abgdh:,P1an for RY20la 19 , * Continue to focus on aggressive driver enforcement (speed, red lights, seatbelts) to increase the Traffic Index * Continue to deploy motor officers to provide coverage during peak commuting times * Continue aggressive enforcement of DUI offenders through the use of checkpoints and saturation patrols * Continue the Bicycle Safety Training Program at elementary schools Continue the Nighttime Parking Enforcement Program * Participate in OTS "Click it or Ticket" campaign to increase seatbelt compliance PERFORMANCE MEASt1RES . Actual'; Actual Estimated Objecttue , FY95 16 , .,... FY 16 17 ?; 1 Y 17-18 FY98 19,-; Service Level # of reported collisions 4,858 5,350 TBD TBD # of reported hit & run collisions 1,654 699 TBD TBD # of traffic violations 13,357 14,720 TBD TBD # of DUI arrests 691 699 TBD TBD # of parking violations issued 103,385 106,536 TBD TBD Efficiency % change in number of reported collisions* 8.87% 10.13% Percentages are approximate RIMS GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Traffic 01114405 Accaani--fLINE-ITEMAESOURCF5EM Cot}gFY TUAL [ i6 ACTUALN FY IB 17E DOROTECTED FY it - 7 PROI�OSED F18 19 .Y 61000 Salaries Regular 3,216,327 2,971,735 3,286,222 3,528,325 61020 Salaries Pint -time 85,248 161,635 172,209 143,041 61040 Salaries Overtime 46,353 70,438 113,760 122,460 61100 Retirement - Employer Contribution 1,085,592 1,199,119 505,528 532,201 61110 Part -Time Retirement 1,402 4,311 5,635 5,364 61120 Medicare Insurance 49,212 51,691 58,181 49,186 61130 Health Insurance 505,815 489,429 527,097 513,074 61170 Retiree Health Benefits 20,141 17,930 0 26,595 61180 Workers Compensation Insurance 220,914 229,158 243,540 271,345 SUBTOTALPERSONNEL 5,231,003 5,195,445 4,912,172 5,191,590 62010 Communications 0 0 5,876 62120 Training, Transportation, Meeting 6,652 10,807 17,273 22,638 62140 Membership, Subscription, Dues 300 90 0 500 62300 Contract Services- Professional 1,571,620 1,455,120 1,710,636 1,448,710 62600 Parking Validation 2,213 1,176 862 3,000 SUBTOTAL CONTRACTUAL 1,580,784 1,467,192 1,734,647 1,474,848 63001 Miscellaneous Operating Expenses 39,122 31,708 24,070 35,000 63300 Gas & Diesel 19,294 20,522 5,944 26,473 SUBTOTAL COMMODITIES 58,416 52,230 30,015 61,473 65010 Rental City Equipment 179,056 177,752 176,964 176,940 65011 Equipment Replacement Charges 44,466 140,070 142,294 154,704 65012 Accident Repair & Replacement Charges 15,374 16,949 16,384 23,736 238,896 334,771 335,632 355,380 SUBTOTAL FIXED CHARGES TOTAL EXPENDITURES 7,109,099 7,049,637 7,012,466 7,083,291 Jobx.5,11ii" AUTHORIZED P1 COt�eFull ...... . ........ A WPT� b'Y� T Time . ... ..... .... --- Part ti -"PROPOSE �F ------ rt'Time 3350 Police Lieutenant 1.00 1.00 3400 Police Sergeant 1.00 2.00 3200 Police Officer 14.00 15.00 790 Police Investigative Specialist 1.00 1.00 1270 Senior Parking Control Officer 1,00 1.00 3900 Parking Control Officer 2.00 5.00 5.00 4.00 7330 Senior Office Assistant 4.00 5.00 8130 Police Cadet 1.00 1.00 TOTAL 3000 2400 600 5.00 *Note: Three P ing Control Officers budgeted in Fund 27 Parking Enterprise Unfunded Position(s) - Senior Office Assistant 2-70 GENERAL FUND POLICE DEPARTMENT PROGRAM Training Services 01114410 Stafemenkof. Purpose, The Mission of the Santa Ana Police Department's Training Division is to provide high. quality professional training to our personnel in an effort to save lives and prevent injury, improve the operational effectiveness of the Department and reduce liability Accomplisliments:in FY 2016'1TandlFY3017=18 * Coordinated mandatory training for all Department employees * Completed Tactical Care Training * Delivered 3 day rifle course for all personnel * Introduced new force options philosophy * PAAL continued its work within the community * Developed a monthly and annual training report Actior'-Plan for FY�018 19.= Create Simunitions training room * Update Defensive Tactics Training Room * Coordinate mandatory training for Department * Use of Force Committee * Support the PAAL and its mission * Develop a series of in-house training videos P)=RFORMANCE MEASURES,< Actual Ackual Estimated Otajecklve.:'' FY.15-11i'FY 617 1,; = FY'17=18i_ Service Level * PD Training Presentations 69 60 60 70 * PD Students 464 400 400 400 * PD Course Hours 1,035 800 900 900 * Jail Training Presentations 22 40 20 20 * Jail Students 347 440 300 30 * Jail Course Hours 1878 2800 1500 1500 2-71 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Training Services 01114410 Account~ LINE ITEM RESOURCES ACTUAL FY 15'-'16 ACTUAL FY"16 0.'7 El PROJECTED: FY `IT 18 .. PROPOSED: EV -118A9 .. 61000 Salaries Regular 741,816 857,224 998,939 1,246,862 61020 Salaries Part-time 42,631 46,000 215,469 164,774 61040 Salaries Overtime 11,077 19,540 53,377 15,000 61100 Retirement- Employer Contribution 250,162 348,750 165,961 237,458 61110 Part -Time Retirement 1,177 1,237 7,120 6,179 61120 Medicare insurance 11,928 13,653 19,358 20,335 61130 Health Insurance 110,881 127,792 159,042 188,930 61170 Retiree Health Benefits 4,305 4,021 0 12,589 61180 Workers Compensation Insurance 54,181 62,791 85,545 107,278 SUBTOTALPERSONNEL 1,228,158 1,481,007 1,704,811 1,999,404 62120 Twining, Transportation, Meeting 73,449 45,669 40,351 37,960 62122 Travel For Investigation 1,021 671 0 0 62130 Tuition Reimbusoment 1,333 1,179 0 0 62140 Membership, Subscription, Dues 3,750 2,715 1,900 2,000 62300 Contract Services -Professional 9,845 45,122 38,274 213,586 62322 Maintenance & Repair Machinery 0 1,332 0 & Equipment 62600 Parking Validations 1,228 990 41 3,000 SUB' TOTAL CONTRACTUAL 90,626 97,678 80,566 256,546 63001 Miscellaneous Operating Expenses 187,647 216,416 234,773 170,000 63300 Gas & Diesel 3,432 3,172 982 2,892 SUBTOTAL COMMODITIES 191,079 219,588 235,756 172,892 65010 Rental City Equipment 21,144 17,578 15,072 15,072 65012 Accident Repair& Replacement Charges 2,160 1,365 1,260 1,596 SUBTOTAL FIXED CHARGES 23,304 18,943 16,332 16,668 TOTAL EXPENDITURES 1,533,167 1,817,216 2,037,464 2,445,510 Job -`' Cade AUTHORIZED PERSONNEL ADOPTED Kiill Time FY 17 18 Part Time PROPOSED FuM-qll Time FY 7819 _'. Park Time[°=' 3350 Police Lieutenant 1.00 1.00 3400 Police Sergeant 1.00 1.00 3200 Police Officer 3.00 3.00 3820 Rangemaster 1.00 1.00 370 Correctional Supervisor 1.00 0.00 5330 PAAL Assistant Director 1.00 1.00 6320 Video Technician 1.00 1.00 860 Traffic Services Specialist 1.00 9070 Senior Clerical Aide 3.00 3.00 8160 Program Coordinator 6.00 8420 Tutor 1.00 TOTAL 9.00 3.00 9.00 10.00 2-72 GENERAL FUND POLICE DEPARTMENT PROGRAM Professional Standards 01114415 Statement of Purpose. - - The Professional Standards Division is committed to the preservation of organizational integrity, community confidence, individual responsibility and professional development. Accompli§hiTtents in F.Y 2018=17.and FY 21117=18 * Conducted Narcotics Audit * Conducted Money Audit * Trained new Sergeants and Corporals on conducting IA investigations * Identified training issues from use of force investigations * Initiated IA Piro Internal Administrative tracking system * Initiated consolidation of administrative reporting into digital format (Blue Team) * Trained Sergeants and Corporals in administrative investigations and Blue Team Tracking system * Implemented monthly Blue Team tracking reports to increase accountability Action„plan for FY 2018 79t. * Conduct Organizational audits as required * Train new Sergeants and Corporals on conducting administrative investigations * Update Department policies and protocols * Implement BWC procudure for CIS and Audit of program Completion of Professional Standards Manual PERFORMANCE MEASURES. Actual.€ Actual Estjmatetl' Objective , FY 15=16 F,Y1617 ':FY17-18, FY,1,819,..=' Service Level % of IA investigations completed in 90 days 42% 60% 60% 60% # of audits 2 2 4 5 # of supervisors trained 21 30 71 (YTD) 30 # of Pitches Motions 52 41 32 (YTD) TBD # of Civil Claims 34 28 23 (YTD) TBD 2-73 0[Jr010 7.1 a 118 I' POLICE DEPARTMENT ACCOUNTING UNIT Professional Standards 01114415 Scdouot DINE ITEM RESbURCE5 ;Code ACTUAL ACTUAL PROJ�CTEA FY 17 18 PROPi?S�D 919 FY $, 61000 Salaries Regular 688,976 673,277 789,653 882,346 61020 Salaries Part-time 31,857 20,169 16,460 29,527 61040 Salaries Overtime 8,928 24,470 40,226 30,000 61100 Retirement - Employer Contribution 238,600 285,247 90,182 112,419 61110 Part -Time Retirement 1,195 747 617 1,107 61120 Medicare Insurance 10,961 10,333 12,078 13,092 61130 Health Insurance 82,935 80,427 91,904 102,330 61170 Retiree Health Benefits 4,750 2,943 0 10,943 61180 Workers Compensation Insurance 50,841 48,144 61,524 82,518 SUBTOTALPERSOATNEL 1,119,042 1,145,757 1,102,644 1,264,282 62120 Training, Transportation, Meeting 10,336 14,910 11,329 7,260 62140 Membership, subscription, Dues 0 0 0 1,000 62300 Contract Services - Professional 2,307 28,384 42,882 13,496 SUBTOTAL CONTRACTUAL 12,643 43,294 54,211. 21,756 63001 Miscellaneous Operating Expenses 5,045 3,022 2,124 4,000 63300 Gas & Diesel 1,849 5,341 2,164 4,439 SUBTOTAL COMMODITIES 6,894 8,363 4,288 8,439 65010 Rental City Equipment 9,504 9,792 6,528 6,528 65012 Accident Repair& Replacement Charges 2,160 2,160 1,440 1,824 11,664 11,952 7,968 8,352 SUBTOTAL FIXED CHARGES TOTAL EXPENDITURES 1,150,244 1,209,366 1,169,111 1,302,829 Job = Code AUTHORIZED PERSONNEL 01 ADOPTED , .. ':-F VT FY'17 18 Part Time PROPOSED FUIITime' FYI8 A9 Part Time 3200 Police Lieutenant 1.00 1.00 3400 Police Sergeant 2.00 3.00 3200 Police Officer 1.00 1.00 9060 Clerical Aide 3.00 1.00 9070 Senior Clerical Aide 1.00 TOTAL 4.00 3.00 5.00 2.00 2-74 GENERAL FUND POLICE DEPARTMENT PROGRAM Field Operations 01114420 Statement To provide effective police services to the community using a community -oriented policing approach 4ccompl!sKm' enfs'in FY20!0' and FY201]-1i3 * Established Community Oriented Policing Team to provide robust community engagement * Continued to successfully utilize social media to enhance community outreach efforts * Coordianted fostered partnerships with City and County resources to address issues in the Civic Center area as well as along the Sarna Ana River * Assisted over 150 clients through the Homeless Evaluation Assessment Response Team (HEART) • Engaged over 4,000 students each school year to reduce gang activity through Gang Reduction Intervention Partnership (GRIP) in partnership with the District Attorney and Santa Ana Unified School District Acfid- nPlan for FX 2018;19=Dff * Continue attempting to reach full staffing levels in Field Operations - Patrol, based on staffing study • Continue use of the community complaint tracking system to ensure accountability * Complete all community engagement programs as detailed in the Cormnunity Policing Calendar Continue partnership with Code Enforcement to jointly address quality of life issues * Continue support of QOLT - Quality Of Life TEAM, pursuant to community concerns * Continue special enforcement programs to enhance public safety * Continue to focus on reduction of response times to Patrol calls for service through the full staffing of the Patrol function PER�OkMANGE MEASDRES; Actual' ,actual EsUmateti 6BE Fl 7S, 16, FY 18 17 .... FY,17 1& FY`18 19,..;' Service Level # of calls for service 105,195 119,440 TBD TBD # of reported incidents 34,454 41,530 TBD TBD Effectiveness # of Priority One calls responded to 3,520 3,762 TBD TBD Average Priority Response Time 7.00 min 7.47 Minutes TBD TBD % of Priority One calls responded 50% 46% TBD TBD to in under 7 minutes Effectiveness # of criminal cases filed 4,822 6,148 TBD TBD 2-75 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT Field Operations 01114420 Account LINE ITEM RESOURCES; Code. , _. _.Y.151fi ACTUAL ACTUAlr FY 1B I7„ ,; :PROJECTED FY171fl; PROPOSED';. F..Y 18'; 19 61000 Salaries Regular 20,936,421 23,348,123 24,970,1.03 24,226,906 61010 Salaries Cash Out' /Separation 1,305,459 1,371,637 1,630,374 650,000 61020 Salaries Part-time 77,039 77,301 65,481 84,393 61040 Salaries Overtime 661,547 1,723,604 1,504,932 692,289 61100 Retirement - Employer Contribution 7,546,996 10,389,016 12,062,947 12,987,440 61110 Part -Time Retirement 2,513 2,223 1,403 3,165 61120 Medicare Insurance 343,599 368,372 390,282 462,305 61130 Health Insurance 3,160,918 3,687,825 3,966,058 5,084,908 61170 Retiree Health Benefits 128,819 140,168 0 268,657 61180 Workers Comparsationlnsuance 1,636,782 1,843,669 2,136,405 3,007,722 35,800,093 42,951,936 46,727,984 47,467,785 SUBTOTALPERSONNEL 62000 Utilities 5,132 10,448 10,209 0 62010 Communications 876 651 1,253 6,780 62120 Training, Transportation, Meeting 111,153 90,235 67,111 92,107 62140 Membership, Subscription, Dues 5,062 5,116 6,308 6,000 62300 Contract Services -Professional 250,433 758,883 635,730 762,425 62600 Parking Validation 7,409 9,295 7,603 9,200 SUBTOTAL CONTRACTUAL 380,064 874,628 728,214 876,512 63001 Miscellaneous Office Expenses 70,025 63,854 65,541 65,000 63300 Gas & Diesel 390,885 451,242 99,787 478,966 SUBTOTAL COMMODITIES 460,909 515,096 165,328 543,966 65000 Building Rental 0 0 0 65010 Rental City Equipment 1,123,380 1,150,504 1,142,591 913,848 65011 Equipment Replacement Charges 543,453 487,472 486,740 785,316 65012 Accident Repair & Replacement Charges 73,608 100,052 103,572 128,280 65020 Yard Charges 0 0 14,400 15,600 65100 Insurance Charges 3,419,136 3,799,040 3,799,040 3,799,040 SUBTOTAL FIXED CHARGES 5,159,577 5,537,068 5,546,343 5,642,084 TOTAL EXPENDITURES 41,800,643 49,878,727 53,167,869 54,530,347 JobE Code ,IfUTHOID PERSONNEL r.t_Fal1'Tgne E,....�.m kDOPTED FY I7 18 PROPOSEb F1' TB 79 RartTime - Fall Tune. IyariTjme,rt 3360 Police Captain 1.00 1.00 3350 Police Lieutenant 6.00 6.00 3300 Police Sergeant 29.00 27.00 3200 Police Officer 228.00 217.00 3990 Crime Research Analyst 1.00 1.00 3800 Police Service Officer 1.00 3,00 780 Police Corrununity Services Specialist 1.00 1.00 7270 Secretary 1.00 7330 Senior Office Assistant 1.00 3615 Park Ranger 2.00 1.00 2.00 1.00 8130 Police Cadet 100 8135 Police Reserve Level l 3.00 2.00 9070 Senior Clerical Aide 1.00 TOTAL 271.00 6,00 258.00 4.00 officers. This AU also funds 100 percent This AU funds approximately two thuds of the 10- 2016 COPS of the 10- 2014 and 10- 2015 COPS officers, 7 Police Officers added (Patrol Study) Unfunded Position(s) -36 Police Officers 2-76 GENERAL FUND POLICE DEPARTMENT PROGRAM Information Systems 01114425 Statetnentiof Purpose.; , To provide information systems support services to Department employees Accompl'istiments`in:.FY2016.17 Arid FY 6-11-18d * Launched new Computer Aided Dispatch (CAD) system * Selected, configured, and installed new Mobile Data Computers (MDCs) in police vehicles * Launched new Records Management System (RMS) * Migrated Police Department users to MS Office 2016 along with Windows 10 where possible * Launched updated Jail Management System * Upgraded data communications to police field vehicles Replaced critically outdated systems within the Jail facility Action Plan for.F..Y;'2d18 * Enhance new Records Management System (RMS) * Establish new standardized performance reports and dashboards * Support Open Data activities by creating exports for public viewing PERFORjNANCE MEASURES== Actual;; Actual ;Estirria'ted Objective .= . FY FY;1.7=18? Service Level # of Support Tickets Handled 2,339 2,285 3,000 3,000 Efficiency of Support Tickets Handled within 1 hour 26% 27% 35% 38% of Support Tickets Handled within 12 hours 55% 57% 63% 65% of Support Tickets Handled within 1 day 64% 67% 70% 75% % of Support Tickets Handled within 2 days 72% 75% 79% 80% % of Support Tickets Handled beyond 2 days L- 28% 25% 21% 20% GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Information Services 01114425 pocou t LINE ITEM RESgURCES Code ACTUAL FY 15 16 AGTUAL FY 1617 PROJEGTEO FY?7 18 PRQPOSED,` FX 18 18 61000 Salaries Regular 489,068 485,800 711,148 757,188 61040 Salaries Overtime 3,545 9,533 4,626 10,000 61100 Retirement - Employer Contribution 119,681 120,861 206,890 231,593 61120 Medicare Insurance 5,525 6,990 10,094 10,509 61130 Health Insurance 72,126 80,989 123,247 130,530 61170 Retiree Health Benefits 4,707 0 0 5,149 61180 Workers Compensation Insurance 17,181 14,561 24,396 35,085 SUBTOTALPERSONNEL 711,833 718,733 7080,401 1,180,054 62120 Training, Transportation, Meeting 1,295 0 0 2,000 62300 Contract Services - Professional 402,759 324,555 300,852 351,095 SUBTOTAL CONTRACTUAL 404,054 324,555 300,852 353,095 63001 Miscellaneous Operating Expenses 5,601 6,170 8,536 5,000 63300 Gas & Diesel 389 69 0 0 5,990 6,238 8,536 5,000 SUBTOTAL COMMODITIES 65010 Rental City Equipment 2,952 3,036 3,036 3,036 65012 Accident Repair & Replacement Charges 288 288 288 360 65050 Info Tech Charges 0 59,990 59,990 59,990 SUBTOTAL FIXED CHARGES 3,240 63,314 63,314 63,386 TOTAL EXPENDITURES 1,125,116 1,112,840 1,453,104 1,601,535 Job Code AUTHORIZED PERSONNEL11 ADOPTED Full Time FY 1718 Pari Time PROPOSEDFYI$19 F}tll Time Part Ttme 2930 Police Systems Manager 1.00 1.00 6475 Police Systems Support Analyst 1.00 1.00 120 Systems Administrator 2.00 2,00 1050 Security Electronics Technician 1.00 1.00 20 Micro Systems Technician 2.00 2.00 TOTAL 7.00 0.00 7.00 0.00 2-78 GENERAL FUND POLICE DEPARTMENT PROGRAM Animal Services 01114430 Statement of:PuYpose _; ,.: To ensure the public safety, promote the health and welfare of animals, and provide a safe and healthy environment for people and their pets through educational outreach and law enforcement Accomplish'merits in EY 2018-17 and FY 2017=�$, „ * Began process for Coyote Management Plan * Conducted four community presentations * Addressed noisy animal council complaints * Recruitment for new ASO's Secured agreement with OCAC for construction of new animal shelter * Implemented mutual aid agreement with OCAC for emergency field services * Obtained three new ASU vehicles Acfori:Plan,for FY 2D18 19 =: * Increase enforcement of dog license compliance * Evaluate Cost Saving Strategies through Agreements with County Animal Services * Offer in-house training on animal related issues * Fill current ASO vacancies hicrease ASU staffing Increase community outreach through neighborhood meetings and other City sponsored events Actual ':_ Acfual Esfimated. Objective d' PERFORMANCE MEASURES E—HFY 15=18 F.Y18 17 , : `FY,17 18 s- ,.;FX 16-191j' Service Level # of service calls handled 5,602 3,690 4,000 5,000 # of enforcement actions taken 210 164 250 250 # of animal impounds 2,839 1,852 2,000 2,000 # of educational presentations given I 1 2 3 # of spay/neuter events held 0 0 0 0 # of telephone calls handled 8,143 7,379 8,000 8,000 2-79 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Animal Services 01114430 Account LINEITEM RESOURCES' Cotle hCTUAL �Y151fi ACTUAL FY1617 PROJECT p FYM718, PROPOSED - FY 19-19 61000 Salaries Regular 262,490 186,477 146,830 136,877 61040 Salaries Overthne 6 7,467 6,297 1,000 61100 Retirement - Employer Contribution 48,576 46,805 49,596 94,179 61120 Medicare Insurance 3,944 3,017 2,202 4,074 61130 Health Insurance 58,031 42,344 35,730 69,029 61170 Retiree Health Benefits 2,444 1,116 0 1,677 61180 Workers Compensation Insurance 27,955 20,594 14,678 33,699 SUBTOTALPERSONNEL 403,446 307,820 255,334 340,534 62120 Training, Transportation, Meeting 0 0 0 600 62140 Membership, Subscription, Dues 0 0 0 200 62300 Contract Services -Professional 1,037,138 1,911,896 2,024,612 1,943,735 1,037,138 1,911,896 2,024,612 1,944,535 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 2,583 1,144 3,040 9,275 63300 Gas & Diesel 10,370 6,059 991 6,954 SUBTOTAL COMMODITIES 12,953 7,202 4,031 16,229 65010 Rental City Equipment 37,474 30,948 21,076 12,888 65011 Equipment Replacement Charges 0 13,662 20,228 28,020 65012 Accident Repair & Replacement Charges 540 570 570 684 SUBTOTAL FIXED CIIARGES 38,014 45,180 41,874 41,592 TOTAL EXPENDITURES 1,491,551 2,272,099 2,325,850 2,342,890 HE ,loll AUTHORIZED PERSONNEL Code - ADbPTED ? Full Lme FY17'IS Part Time PROPOSED Full Trme: FY 18 19 Pah Time 3930 Animal Services Officer II 1.00 1.00 3920 Animal Services Officer I 2.00 2.00 7360 Senior Office Specialist 1.00 1.00 TOTAL 4.00 0.00 4.00 0.00 UnfundedPosifion(s) -Animal Service Officerll GENERAL FUND POLICE DEPARTMENT PROGRAM Criminal Investigations 01114435 5tafemeritof Purpose =' To apprehend and prosecute criminals through professional and comprehensive criminal investigation, recover and return properly,, and the recognition and solution ofpersistent commum�ty problems The Criminal Investigations Division is responsible for the investigation of all robberies, burglaries, vehicle thefts, assaults, and thefts. The Division is responsible for investigating all Family Crimes related investigations which includes rapes, sexual assaults and domestic violence. In addition, the Division coordinates court appearances, prosecution of criminals, reviews crime reports, and crime analysis functions. Accnmphshmehts m.FY..2016=1Tand',FY20,17 1:S ` "' * Established Cold Case Rape program * Fully implemented use of automated subpoena system * Established the Domestic Violence soft room for victims * Established the Graffiti/Juvenile Diversion Detective Program * Continued to partner with CSP for a. Domestic Violence advocate to be housed at the Police Department Action pian for; FY 2018-19 * Update pawn and second hand dealer licensing protocols and inspection strategies Conduct random quarterly inspections of scrap yards, pawn shops, and cash for shops * Develop a comprehensive strategy addressing domestic violence and child abuse prevention and intervention Conduct a minimum of 12 domestic violence and sex registrant enforcement operations * Proactively target known criminals through a minimum of 30 parole and probation compliance checks MEASURES Actual Actuai Est�mafed' Objective ; pi IFORMANCE F.X15-18 7 .,FY1i1$.;'... FX1819;;-; Service Level - # of cases presented to DA by Prosecution Unit 5431 6700 6600 6500 # of business/conununity meetings 6 5 5 5 # of community awareness presentations 16 12 12 12 Efficiency # of cases refused by the DA Office 715 850 750 750 # of Special Enforcement operations 43 45 45 40 Avg. monthly arrest by Detectives 21 20 20 20 Effectiveness % rate of criminal charges 87% 85% 86% 85% # of arrests by Detectives during Special 49 20 40 30 Enforcement Operations 2-81 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Criminal Investigations 01114435 Account LINE ITEM RESOURCES Cotle ACTUAL FY 9518 ACTUAL 1Y1897 Fad j tbTED FY 1718 PPQPOSED FY 1$19 61000 Salaries Regular 4,267,557 3,715,211 3,989,467 4,717,389 61020 Salaries Part-time 177,012 175,487 170,331 200,120 61040 Salaries Overtime 60,056 259,195 361,310 50,000 61100 Retirement- Employer Contribution 1,440,661 1,543,922 642,320 756,422 61110 Part -Time Retirement 3,785 3,251 3,356 7,505 61120 Medicare Insurance 68,835 62,876 62,997 69,643 61130 Health Insurance 647,958 570,293 626,305 685,763 61170 Retiree Health Benefits 28,214 24,553 0 38,335 61180 Workers Compensation Insurance 289,163 261,320 282,711 384,329 SUBTOTALPERSONNEL 6,983,241 6,616,108 6,138,795 6,909,505 62120 Training, Transportation, Meeting 16,105 18,657 9,314 22,307 62122 Travel for ,Investigation 1,827 6,899 (1,440) 9,000 62140 Membership, Subscription, Dues 327 383 736 500 62300 Contract Services - Professional 85,167 37,301 89,830 48,700 62600 Perking Validation 4,510 3,526 5,334 0 SUBTOTAL CONTRACTUAL 107,936 66,766 103,774 80,507 63001 Miscellaneous Operating Expenses 34,637 30,351 31,511 20,000 63300 Gas &Diesel 8,354 9,860 1,836 12,186 SUBTOTAL COMMODITIES 42,991 40,210 33,347 32,186 65010 Rental City Equipment 40,872 49,920 48,832 46,656 65011 Equipment Replacement Charges 23,136 23,136 23,136 17,352 65012 Accident Repair & Replacement Charges 9,360 10,800 10,560 12,768 SUBTOTAL FIXED CHARGES 73,368 83,856 82,528 76,776 TOTAL EXPENDITURES 7,207,535 6,806,940 6,358,444 7,098,974 Job _AIY9PTED Code Al1THORIZE4 PERSONNEL Full .Ttme FY'.i7 18 Patt Time PROPDSED Full Time FY 18 19 , Park Time �? 3350 Police Lieutenant 1.00 1.00 3300 Police Sergeant 3.00 3.00 3200 Police Officer 19.00 22.00 3990 Crime/Research Analyst 3.00 3.00 790 Police Investigative Specialist 4.00 2.00 5.00 2.00 3800 Police Service Officer 1.00 1.00 1.00 7370 Senior Police Records Specialist 1.00 7330 Senior Office Assistant 4.00 1.00 9780 Customer Service Clerk 2.00 2.00 9070 Senior Clerical Aide 4.00 3.00 TOTAL 36.00 9.00 35.00 8.00 2-82 GENERALFUND POLICE DEPARTMENT PROGRAM Crimes Against Persons 01114440 Statement of;Purpose The CAP Division is dedicated to building partnerships and working in collaboration with internal and external resources to protect the community through. the effective investigation of crimes, apprehension of criminals, and assistance to crime victims and their families. The Crimes Against Persons Division investigates homicides, felonious assaults, officer involved shootings, jail assaults, suicides, gang crimes, kidnapping, human trafficking, hate crimes as well as threats and weapons related violations. ACcolt[pGshments m,FY2096 17 andFY 2017`18 ' * Homicide & Assaults Section made 53 arrests for various CAP -related crimes * Gang Suppression Unit arrested 633 subjects for gang -related crimes * CAP Division authored 114 search warrants * Homicide & Assaults Section authored/obtained 21 arrest warrants * Gang Suppression Unit seized 111 firearms * Gang Suppression Team recognized as OCGIA Team of the Year * US Arty Office filed seven (7) Gang Unit cases * Implement criminal intelligence documentation review process Ac Tori, Plari f6r,FY3418A9. * Maintain an 80% or higher felony arrest rate for Gang Suppression Unit * Increase street level intelligence documentation from 2017 * Conduct a minimum of two (2) Patrol roll call training sessions Conduct a minimum of 180 probation compliance checks throughout the year Continue our partnership with Gang Reduction Iitervention Partnership * Reduce backlog of Weapons Interdiction Team (WIT) cases to half of current total * Conduct a minimum of one (1) intra -bureau enforcement/quality of life operation * Establish intelligence sharing protocol Increase street level intelligence documentation Ten 10 Garu4 Unit cases field with US Attorney Actual Actual .. EstimatedObjective ::" PERFORMANCE MEASURES; FY 15.76.... ,.....FY 16 17.'n i Y__17..18 FY;18 * Part I Crime Committed 10,204 10,516 1% reduction I% reduction * Part I Crime Cases Cleared 2,603 1,421 TBD TBD * Part I Crime Clearance Rate 25.50% 13% TBD TBD * Total Arrests 814 1382 TBD TBD • Probation Home Compliance Checks 330 534 180 180 * Firearms Seized 80 111 TBD TBD * Community Outreach Activities 80 111 48 48 2-83 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Crimes Against Persons 01114440 Accoun3ACTUAL ACTUAL "PROJECTED PROPOSED LINP ITEM RESOURCES Code E FY 9 18Y 16 17 FY 17 78 FY 18 19 61000 Salaries Regular 3,880,696 3,989,832 4,977,133 4,869,770 61020 Salaries Part-time 21,040 62,763 71,597 67,181 61040 Salaries Overtime 253,922 412,317 474,030 174,975 61100 Retirement -Employer Contribution 1,303,903 1,640,111 624,380 654,614 61110 Part -Time Retirement 1,017 2,350 2,685 2,519 61120 Medicare Insurance 59,506 63,631 80,972 71,184 61130 Health Insurance 516,902 546,299 678,375 665,443 61170 Retiree Health Benefits 22,479 22,479 0 41,415 61180 Workers Compensation Insurance 280,685 294,992 406,636 445,762 SUBTOTALPERSONNEL 6,340,150 7,034,773 7,315,807 6,992,863 62120 Training, Transportation, Meeting 16,013 10,587 12,520 9,000 62122 Travel for Investigation 74 215 0 5,000 62140 Membership, Subscription, Dues 475 870 0 0 62300 Contract Services - Professional 20,508 81,384 80,936 74,000 62600 Parking Validation 0 0 0 1,000 SUBTOTAL CONTRACTUAL 37,070 93,056 93,456 89,000 63001 Miscellaneous Operating Expenses 27,390 20,653 15,503 30,000 63300 Gas & Diesel 14,631 34,742 14,297 45,997 SUBTOTAL COMMODITIES 42,021 55,395 29,800 75,997 65010 Rental City Equipment 86,132 101,484 101,484 101,484 65011 Equipment Replacement Charges 12,333 32,832 35,928 23,328 65012 Accident Repair & Replacement Charges 9,960 12,096 12,096 16,296 66400 Machinery & Equipment 0 152,420 0 0 SUBTOTAL FIXED CHARGES 108,425 298,832 149,508 141,108 TOTAL EXPENDITURES 6,527,665 7,482,057 7,588,571 7,298,968 Job Code AUTHORIZED PERSONNEL ADOPTED Full Time „ PY 17 18 „Pad Time "' PROPOSED FuG Time FY 18 15 Part Time 3360 Police Captain 1.00 1.00 3350 Police Lieutenant 1.00 1.00 3300 Police Sergeant 2.00 2.00 3200 Police Officer 22.00 28.00 790 Police Investigative Specialist 2.00 1.00 1.00 2.00 7330 Senior Office Assistant 1.00 1.00 TOTAL 29.00 1.00 34.00 2.00 * Unfunded Position(s) - Senior Office Asshaont 2-84 GENERAL FUND POLICE DEPARTMENT PROGRAM Special Investigations 01114445 9tatertrerit of. Purpose To respond to community concerns of drug trafficking and related criminal activities This is accomplished through intelligence gathering, strategic enforcement strategies, partnerships, and by investigating and arresting career criminals. Accomplishments in FY 2016=17, and .FY 2Q17-18 * Identified and prosecuted mid-level drug dealers and major narcotic violators Seized assets from mid-level drug dealers and major narcotic violators * Conducted major organized crime wire tap investigation * Worked in collaboration with other units in the Department to have a significant impact on organized crime Increased participation in the Homicide Task Force; actively investigated and reviewed more than 100 cold cases * Strengthened the participation and use of a multi -agency federal task force Ac#ionPlan f6r,FY, 2Q18=19, * Continue working with Federal, State and local law enforcement agencies in identifying and prosecuting mid-level & major narcotic violations * Continue using new technology as a means to impact narcotic trafficking and money laundering * Continue working with Field Operations in identifying street -level narcotic dealers Continue investigating crimes committed by career criminals * Continue complex investigations surrounding criminal enterprises Increase violent crime enforcement with arrests * Conduct large scaled and successful take down and prosecution of suspects in the 2016 and 2017 RICO investigations PERFORMgNCE MEASUitES Actuaf Actual ;Estimated `Objectrv� .°1 FY16 17 FY 17-18€ FY_18,19 .: Service Level # of career criminal arrests 78 33 65 75 # of weapons seized - 11 15 15 25 # of federal weapons violations cases reviewed 12 149 175 180 # of surveillance operations 105 60 75 80 Efficiency # of search warrants issued 41 53 50 50 # of confidential human sources cultivated 10 10 12 15 # of federal weapons violations cases adopted 7 21 20 25 2-85 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Special Investigations 01114445 On Account ITEM RE901JRGES ACTUAL ACTUAi .:PROJECTED PROPOSED°: L[NE :Code FY 15'18 FY 18 17 FY97 18 FY 18 19 61000 Salaries Regular 2,017,458 2,264,512 2,465,963 2,317,899 61020 Salaries Part-time 0 0 0 66,736 61040 Salaries Overtime 181,796 157,187 151,368 27,000 61100 Retirement- Employer Contribution 720,810 978,429 314,098 382,051 61110 Part -Time Retirement 0 0 0 2,503 61120 Medicare Insurance 34,843 36,717 51,437 34,398 61130 health Insurance 277,658 323,464 339,935 20,433 61170 Retiree Health Benefits 11,507 12,886 0 345,666 61180 Workers Compensation insurance 155,007 168,194 260,463 191,172 SUBTOTAL'PERSONNEL 3,399,079 3,941,389 3,583,264 3,387,858 62010 Conanunications 4,515 3,380 2,283 3,700 62120 Training, Transportation, Meeting 13,180 9,409 6,140 3,000 62122 Travel For Investigation 1,711 1,656 2,124 2,000 62140 Membership, Subscription, Dues 595 595 0 0 62300 Contract Services - Professional 65,440 87,929 72,308 32,245 SUBTOTAL CONTRACTUAL 85,440 102,969 82,855 40,945 63001 Miscellaneous Operating Expenses 22,594 45,390 41,168 37,598 63300 Gas &Diesel 20,421 26,114 20,177 10,261 SUBTOTAL COMMODITIES 43,016 71,503 61,345 47,859 TOTAL EXPENDITURES 3,527,534 4,115,861 3,727,465 3,476,662 JobADOPTED FY 17 18 PROPOSED FY 1$ 19 -;;Code AUT�IORIZEDPERSONNEL -. Full Tlme Part Tlme FuII Ttme Part7lme 3350 Police Lieutenant 1.00 1.00 3300 Police Sergeant 3.00 2.00 3200 Police Officer 12.00 9.00 790 Police Investigative Specialist 1.00 1.00 7330 Senior Office Assistant 0.00 3.00 7600 Firearms Examiner 0.00 1.00 3800 Police Service Officer 0.00 1.00 9070 Senior Clerical Aide 0.00 1.00 TOTAL 17.00 0.00 18.00 1.00 * Untftnaded Posilion(s) - Senior Office Assistant 2-86 GENERAL FUND POLICE DEPARTMENT PROGRAM Evidence 01114448 To provide centralized issuance, tracking, and support services for department equipment, vehicles supplies and evidence handling requirements c11 T...__egife in3l 41 _l FY 2016-17 * Created new accounts for deposits Destroyed 2938 narcotic packages * Destroyed 128 firearms FY 2017-18 * Prop 69 Grant awarded in the amount of $100,000 * Prepare for the transition to the new TriTech Evidence system * Assure that the Evidence Unit is prepared for any type of surprise audit * Schedule a gun destruction * Replace ref/freezer unit with Prop 69 funding Update Evidence Policy & Procedures Transition to new Trictech system Collaborate with MMDTF & Legal Advisor for bi-monthly drug burns Increase output levels by processing more case dispositions * Continue providing quality customer service `�"'-L1. _ �_.�. +. . -a-._ aF���i'.E___� i'•' '..-�.au-}d'.� : __ m... �e3�fr r�i'f ����.Y' 'Y� ��rs�.® � .... Service Level # of property & evidence items processed 43,610 60,643 52,127 56,385 Efficiency % of citizen requests responded within 62% 73% 68% 70% 7 days Effectiveness % of outgoing evidence items compared to 58% 66% 62% 64% intoning items 2-87 GENERAL FUND POLICE DEPARTMENT Evidence ACCOUNTING UNIT 01114448 61000 Salaries Regular 418,624 531,633 492,127 474,323 61020 Salaries Part-time 0 0 0 78,438 61040 Salaries Overtime 273 2,075 16,048 0 61100 Retirement- Employer Contribution 81,842 126,051 144,404 165,290 61110 Part-time Retirement 0 0 0 2,941 61120 Medicare Insurance 6,198 7,576 8,883 9,749 61130 Health Insurance 100,039 134,740 126,526 138,993 61170 Retiree IIealth Benefits 2,541 3,597 0 4,454 61180 Workers Compensation Insurance 11,715 14,649 19,611 34,279 SUBTOTALPERSONNEL 621,232 820,321 807,599 908,467 62120 Training, Transportation, Meeting 339 967 0 4,000 62140 Membership, Subscription, Dues 365 1,140 0 500 62300 Contract Services -Professional 7,100 13,352 15,691 10,000 SUBTOTAL CONTRACTUAL 7,804 15,459 157691 14,500 63001 Miscellaneous Operating Expenses 5,063 9,874 12,007 10,000 63202 Operating Materials & Supplies Equipment 0 47 0 0 SUBTOTAL COMMODITIES 5,063 9,921 12,007 10,000 TOTAL EXPENDITURES 3200 Police Officer 801 Police Evidence & Supply Supervisor 799 Police Evidence & Supply Specialist TOTAL (1) Supply Specialist position filled by Police Officer position * Unfunded Position(s) - Police Evidence and Supply Specialist 634,100 845,702 835,296 932,967 1.00 1.00 1.00 1.00 5.00 5.00 7.00 0.00 7.00 011w.r GENERAL FUND POLICE DEPARTMENT PROGRAM Central Distribution Center (CDC) 01114450 Statement of Purpose_, To provide centralized issuance, traelnng, and support for Department issued equipment, fleet, and supplies related requests. * Completed flash upgrade on Motorola mobile and portable radios * Implemented Body Worn Camera program * Continued to replace Patrol fleet with new vehicles * Implemented Naloxone kit training/issuance to all Patrol officers Added CO2 monitors to all Patrol fleet vehicles Action` Plan for1FYI: 3018=99- * Replace existing X26 tasers with X26P taxers * Replace remaining Glocks * Replace Motorola XTS 5000 portable radios with APX 6000 portable radios Actual . ' ;Estimated Objective _; PERFORMANCE MEASURES FY.15-1¢, FY 18 17, . ; FY Service Level # of vehicles transported for maintenance or repair 2,292 2,126 2,126 2,126 # of supply and/or uniform requests processed 1,009 834 834 834 # of badge orders processed 115 165 165 165 Efficiency • of supply/equipment requests processed within 24 hours 80% 80% 60% 80% • of vehicles transported for repair within 24 how's 85% 85% 75% 85% RM GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT CDC 01114450 AccneRi LIN�IITEM, RESOURCES , t ode QCTWAL FY 15 15Y f�CTIlAL 76 17 PROJSGT�D FY 77,18 PROPOSED :� Fj(18 19 61000 Salaries Regular 372,455 349,343 331,473 369,812 61020 Salaries Part-time 2,950 9,587 0 24,040 61040 Salaries Overtime 145 7,590 19,674 0 61100 Retirement - Employer Contribution 73,729 85,056 99,889 151,884 61110 Part-time Retirement 111 360 0 902 61120 Medicare Insurance 5,649 5,320 5,082 7,445 61130 Health Insurance 88,648 97,080 96,427 119,136 61170 Retiree Health Benefits 2,507 2,555 0 3,671 61180 Workers Compensation Insurance 10,838 10,145 11,279 22,831 SUBTOTALPERSONNEL 557,031 567,036 563,825 699,720 62300 Contract Services - Professional 13,566 18,992 15,774 39,500 SUBTOTAL CONTRACTUAL 13,566 18,992 15,774 39,500 63001 Miscellaneous Operating Expenses 608,549 518,352 433,801 604,800 63300 Gas & Diesel 3,043 4,942 2,340 4,802 SUBTOTAL COMMODITIES 611,592 523,295 436,141 609,602 65010 Rental City Equipment 18,900 19,476 19,476 19,476 65011 Equipment Replacement Charges 0 0 0 0 65012 Accident Repair & Replacement Charges 1,764 1,944 1,944 2,460 SUBTOTAL FIXED CHARGES 20,664 21,420 21,420 21,936 66400 Machinery & Equipment 53,367 86,853 (280) 0 SUBTOTAL CAPITAL 53,367 86,853 (280) 0 TOTAL EXPENDITURES 1,256,220 1,217,596 1,036,879 1,370,758 Joti Ai1THORIZED PERSONNEL Code ADOPTED FuiY Mime FY 77 78 3?art hme j PROPOSED Fulf T"rme FY 18 19 PartTime 801 Police Evidence & Supply Supervisor 1.00 1.00 799 Police Evidence & Supply Specialist 5.00 5.00 8130 Police Cadet 1.00 TOTAL 6.00 6.00 0.00 1.00 Unfunded Position(s) Police Evidence and Supply Specialist 2-90 GENERAL FUND POLICE DEPARTMENT PROGRAM Forensic Services 01114455 Statement of Purpose , To provide comprehensive forensic services supporting the department goals, while m.eetingjudicial system requirements. * Successfully replaced all five (5) CSI vans with (5) well - equiped CSI trucks. * Replaced two (2) antiquated photo printers * Effectively implemented OC Bull3t entry procedures for all ballistic evidence * During the 2016 year, the Forensic Services Section forensically investigated twenty-seven (27) crimes as potential homicides, as well as, numerous sexual assaults and other large, time-consuming scenes. Action Plan for FY 2018 19 Acquire 2 new Forensic Specialist 1, (2) Firearm Examiners, & (1) Ballistic Techinieian to replace vacancies created by attrition * Create and implement formalized training programs in the Latent Print/Chemistry Units Attain approval for using the drafted Forensic Services Quality Manual * Assist in the development of department policy regarding the acquisition, retention, and dissemination of digital evidence PERFORMANCE MEASURES: Actual': Actual Estimated:: Oblectue - FY 15=15i .. .., FY;';16 17. FY 17 18...; � FY Service Level - # of field service calls 4013 3,780 3,400 4,000 # of photos processed 1463 1412 1400 1400 # of photos uploaded to DIMS 97,661 90900 100,000 100,000 4 of latent prints evaluated 2,100 2040 2200 2,100 # of ABIS Hits (including T/LI) 108 281 120 120 # of IBIS hits 91 152 100 70 #ofevidentiary biological samples collected 4593 3662 4500 4300 Efficiency • of photo work completed within 5 days 75% 100% 100% 90% • of latent work completed within 14 days 10% 2% 15% 20% • of years Ptreums worked annually 50% 25% 50% 25% Effectiveness • of ABIS hit ratio (fingerprints) 17% 15% 20% 18% • of IBIS hits ratio (firearms) 48% N/A 10% 20% • of CODIS hit ratio 51% 50% 50% 50% 2-91 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT Forensic Services 01114455 Account-LINEITENIRESOUR.CES ElaFY�15 ACTUAL 98 ACTUAL PYA s-t71Si PROJECTEd PROPOSED ` 61000 Salaries Regular 1,421,006 1,383,027 1,296,582 1,193,845 61020 Salaries Part-time 58,356 87,564 92,365 80,045 61040 Salaries Overtime 48,015 101,706 105,358 50,000 61100 Retirement- Employer Contribution 262,442 303,573 361,391 468,839 61110 Part-time Retirement 2,188 3,284 3,464 3,002 61120 Medicare Insurance 19,242 20,138 19,611 24,476 61130 Health Insurance 275,159 256,803 245,080 301,463 61170 Retiree Health Benefits 10,167 8,996 0 11,546 61180 Workers Compensation Insurance 19,119 2t,719 27,632 50,789 2,115,694 2,186,810 2,151,483 2,184,005 SUBTOTAL PERSONNEL 62120 Training, Transportation, Mooting 15,278 6,490 6,434 15,000 62140 Membership, Subscription, Dues 195 315 0 835 62300 Contract Services -Professional 76,962 20,354 59,957 64,600 SUBTOTAL CONTRACTUAL 92,436 27,159 66,391 80,435 63001 Miscellaneous Operating Expenses 18,284 22,578 30,224 33,290 63300 Gas & Diesel 19,982 17,645 3,095 17,815 SUBTOTAL COMMODITIES 38,265 40,223 33,318 51,105 65010 Rental City Equipment 62,688 38,235 26,400 32,400 65011 Equipment Replacement Charges 14,535 37,365 48,120 48,120 65012 Accident Repair & Replacement Charges 1,815 1,905 1,980 6,384 SUBTOTAL FIXED CHARGES 79,038 77,505 76,500 86,904 TOTAL EXPENDITURES 2,325,433 2,331,697 2,327,692 2,402,449 JobADOPTED Code:- AUTHORIZED -PERSONNEL ...,.Fu11 My - FY 11.9$ PROPOSED FY 18'19 TimeTrme „Full Time Par4 Trfib = 3100 DNA Coordinator 1.00 1.00 1360 Forensic Services Supervisor 1.00 2.00 7600 Firearms Examiner 2.00 1.00 3980 Forensic Specialist II 2.00 2.00 3970 Forensic Specialist I 10.00 9.00 1100 Police Photo/Video Specialist 1.00 1A0 7605 Fingerprint Examiner 1.00 1.00 9070 Senior Clerical Aide 1.00 1.00 8500 Forensic Ballistics Technician 1.00 8130 Police Cadet 1.00 17.00 2.00 16.00 4.00 TOTAL * Unfunded Position(s) - Firearms Examiner - 2 Forensic Specialist 11 PM]04 GENERAL FUND POLICE DEPARTMENT PROGRAM Records Services 01114460 S-111 t atementof.Purpose To maintain department records, provide document storage, retrieval and report required data to State agencies Al9#sin1718`fti1lS,_ a6. v. * California Law Enforcement Telecommunication Systems (CLETS) Recertification completed for all City CLETS users * Hired 5 full time Senior Records Specialist and 2 part time Senior Clerical Aides * Security Awareness Training Completed for all affected City personnel * Worked closely with the City Clerks Office to assist in streamlining Public Records Requests throughout the City * Promoted two Lead Records Specialists * Maintain or exceed current level of customer service by decreasing wait time for report requests and requests for information * Train new personnel to assure the re -opening of Records for swing shift Have Records personnel actively assisting with a smooth transition and implementation of the new TriTeeb Records Management System Hire 3 additional Police Records Specialist acrd 1 part time Senior Clerical Aides * Continue to get caught up with data entry and maintain efficiency with sealings PERFORMANCE MEASURES fuai Ackuay i Estimated :. Oliecttve ; `Ii :......: . ..... FY15 78 -.'`. FY 1847 „FY Service Level # of reports processed 58,656 59,259 58,000 55,000 # of documents scanned or filmed 442,251 460,976 420,000 430,000 # of arrest reports processed 9,444 10,064 9,000 - 9,500 # of reports uploaded to Lexus -Nexus online report access 5,252 5,503 5,000 6,500 # of reports that are distributed to other divisions 40,738 40,561 40,000 40,000 Efficiency • of citizen requests processed within 10 days 39% 40% 45% 60% • of Background checks processed within 10 days L- 49% 51% 50% 50% I 2-93 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Records Services 01114460 pcaunt LFNE ITEM RESOURCES. ACTUAL Afi�UpL PROJECTED 16ROPOSO Code _ pY1316 f y 16 1a FY 17 i8; FY I& 19 61000 Salaries Regular 1,039,396 862,155 910,215 973,651 61020 Salaries Part-time 44,645 66,101 43,859 115,573 61040 Salaries Overtime 15,098 111,791 98,293 10,000 61100 Retirement - Employer Contribution 216,887 209,702 265,156 420,907 61110 Part-time Retirement 1,584 1,639 792 4,334 61120 Medicare Insurance 14,771 14,478 14,816 21,745 61130 Health Insurance 170,327 141,223 146,373 335,665 61170 Retiree Health Benefits 14,977 0 0 4,410 61180 Workers Compensation Insurance 10,578 9,060 13,629 42,489 SUBTOTAL PERSONNEL 1,528,263 1,416,150 1,493,134 1,928,775 62120 Training, Transportation, Meeting 482 1,014 150 2,000 62140 Membership, Subscription, Dues 0 0 0 100 62300 Contract Services - Professional 7,829 117,395 176,142 72,029 62600 Parking Validation 3,887 152 0 0 SUBTOTAL CONTRACTUAL 12,197 118,561 176,292 74,129 63001 Miscellaneous Operating Expenses 33,196 37,996 30,653 36,205 SUBTOTAL COMMODITIES 33,196 37,996 30,653 36,205 TOTAL EXPENDITURES 1,573,656 1,572,706 1,700,079 2,039,109 Job AUTHORIZED PERSONNEL Code :, ADOPTED Full Time FY 17 16 ,: Part Ttme PROPOSED - Full Lme' FY 18' 19 PartTime 180 Police Administrative Manager 1.00 1.00 7230 Police Records Supervisor 2.00 2.00 7110 Lead Police Records Specialist 3.00 3.00 7370 Senior Police Records Specialist 12.00 13.00 7220 Police Records Specialist 1.00 9330 'Police Records Clerk II 1.00 1.00 9070 Senior Clerical Aide 1.00 3.00 TOTAL 18.00 2.00 1900. 5.00 Unfunded Position(s) - 4 Senior Police Records Specialist 2-94 GENERALFUND POLICE DEPARTMENT PROGRAM Communications 01114465 Sfafementot.Purpose To provide timely, accurate and responsive telecommunication services to the community and Police Department c tsrtrjt7i._n!ti ? _mr iTt : h F'MY ...... ME� :m FY 2016-17 * Completed 2 year cycle of mandatory P.O.S.T training for staff, achieving 100% compliancy * Completed Customer Service training for remaining staff * Training for and implementation of the new TriTeeh CAD system, as the first component of the department - wide integrated software system. * Continued to seek solutions to reduce overtime FY 2017-2018 * 3 Dispatchers and 1 CSO successfully passed probation * Began training all personnel in Mass Casualty Incidents * Completed Communiation Training Officer Manual ActionPWWI drFY2017'18p'� , ,'i... .,',.. Continue new 2 year cycle of mandatory P.O.S.T training for staff, to achieve 100% compliancy * Train all personnel in Mass Casualty Incidents " Seek to recruit 1-2 additional part-time employees Deploy TRU staff back to TRU to reduce reports being handled by Field Operations Attain full staffing to reduce overtime acrd allow for shift supervisors to not be factored into minimum staffing levels. * Establish a Communications Training Coordinator Position * Implement a new Trade Policy based on Code of Federal Regulation Title 29 * Review, Update, Approve and Publish Cormnmrieation Division Policies * Staffing Study _. PERFORMANCEMEASURES Actual,;; Actual ,: PROJECTED Objectitie". ..... ..€F1 , - . S ': FY 17-18= Service Level # of 911 calls processed 171,192 155,405 150,000 150,000 # of calls for service dispatched 142,162 151,087 142,000 145,000 # of telephone calls handled by dispatch 406,445 395,335 405,000 406,000 %911 calls answered/15 sec seized (avg.) 90.71 87.35 87.6 90 °/ 911 calls answered/15 sec. ring (avg) 93.89 91.41 91.9 93 # Audio Recording Processed 1,598 2,133 2,100 2,200 2-95 POLICE DEPARTMENT ACCOUNTING UNIT Communications 01114465 ;Acccunt- . . LINE IYEM RESOURCES Gode ....,i_... AGTUAL FY15;.1fi ACTUAL FY 76 M7 PROJECTED FY NN18 RROPOSED.: FY 18'19: 61000 Salaries Regular 2,842,745 2,890,699 2,843,967 3,898,812 61020 Salaries Part-time 44,679 22,232 20,180 62,963 61040 Salaries Overtime 221,216 236,567 298,217 210,515 61100 Retuxernent- Employer Contribution 572,758 679,172 835,579 1,168,501 61110 Part-time Retuement 677 656 757 2,361 61120 Medicare Insurance 43,134 45,438 45,058 55,444 61130 Health Insurance 604,032 637,671 686,336 796,735 61170 Retiree Health Benefits 18,581 18,554 0 31,355 61180 Workers Compensation Insurance 29,805 29,828 45,275 108,996 SUBTOTAL PERSONNEL 4,377,627 4,560,816 4,775,369 6,335,682 62010 Communications 0 0 264 62120 Training, Transportation, Meeting 1,895 5,416 2,274 11,790 62140 Membership, Subscription, Dues 172 675 0 300 62300 Contract Services - Professional 186,299 134,874 147,993 420,269 62600 Parldng Validation 0 20 0 0 SUBTOTAL CONTRACTUAL 188,367 140,985 150,531 432,359 63001 Miscellaneous Operating Expenses 4,807 3,707 3,485 3,770 SUBTOTAL COMMODITIES 4,807 3,707 3,485 3,770 67100 Principal - Debt Service 0 0 169,670 167,058 67110 Interest - Debt Services 0 0 36,831 39,445 67200 Principal- Capital Lease 0 0 982,845 544,644 SUBTOTAL DEBT SERVICE 0 0 1,189,347 751,147 68000 Transfer to Fund 051 0 544,568 0 0 SUBTOTAL TRANSFERS 0 544,568 0 0 TOTAL 4,570,800 5,250,075 6,118,732 7,522,958 Joh ' Code AUTHORIZEDPERSONNEL ,,, , ,::.. - ADOPTED FUII Jule FY -7- �8 ,PartTlme PROP0SED ',FuIlTime.=„', FY 9$ 19 ..: , Tiipe Ratt;,; 3370 Police Cumnunications Manager 1.00 1.00 6180 Police Cormnunications Supervisor 4.00 4.00 3680 Police Services Dispatcher 26.00 26,00 7660 Conanunication Services Officer Mo 2.00 9.00 2.00 TOTAL 40.00 2.00 40.00 2.00 Oxon GENERAL FUND POLICE DEPARTMENT PROGRAM Vice 01114470 SCatement bfPurpose To review and enforce ordinances on gaming, public decency and morals, as defined by the community, as well as to serve as a tactical and strategic planning and investigative resource.for the Police Department Actioh.Rlan'fbr FY. 2018-19 * Provide a significant impact on the visible blight of prostituion along the Harbor Blvd corridor * Provide a significant impact on the visible blight of prostituion along the East First Street corridor * Create a solid partnership with the OCHTTF to address the issue of prostituion related Human Trafficking * Continue to address issues related to legal and illegal medial marijuana dispensaries * Establish enhanced enforcement operations pertaining to vice related crime enforcement * Increase the quality of life for the community by addressing the sales of street narcotics MEASURES Actual ; ' Acfual Estimated Objective PERFORMANC . „ FY 15.1,8 .?. FX 16 17.. ;'FY 17 18?' F.Y:?8 19, Service Level # of prostitution suppresion operations N/A N/A 50 50 * # of illegal marijuana activity warrants N/A N/A 18 12 served * # of narcotic complaints processed N/A N/A 80 TBD * # of vice related complaints processed N/A N/A 60 TBD Efficiency * # of prostitution related arrests N/A N/A 100 100 * # of narcotic related arrests N/A N/A 20 20 * # of operations conducted in conjunction N/A N/A 10 10 with OCHTTF ***NOTE*** THE VICE mid NARCOTICS UNIT WAS CREATED AT THE BEGINNING OF CALENDAR YEAR 2017 2-97 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Vice 01114470 Account INE ITEM RESOURCES ; Code ACTUAL FY 15 18 ACTUAL FY 16 97 PROJECTED FY 17'18 PROPOSEQ FY 18 19 61020 Part -Time Salaries 0 0 0 16,888 61040 Salaries Overtime 0 0 31,599 0 61110 Part-time Retirement 0 0 0 633 61120 Medicare Insurance 0 0 0 245 61180 Workers Compensation Insurance 0 0 0 513 SUBTOTAL PERSONNEL 0 0 31,599 18,280 63001 Miscellaneous Operating Expenses 66 0 4 0 63300 Gas & Diesel 217 0 0 0 SUBTOTAL COMMODITIES 283 0 4 0 65010 Rental City Equipment 4,068 0 0 0 65012 Accident Repair & Replacement Charges 288 0 0 0 SUBTOTAL FIXED CHARGES 4,356 0 0 0 TOTAL 4,639 0 31,604 18,280 Job- Code AUTH012IZED PERSONNEL ADOPJED FuIlTlme xq FYi171$ Par#Ttme PROPOSEDx. fuliltme FY 18 19 Part Time 9070 Senior Clerical Aide 0.00 0.00 1.00 TOTAL 0.00 0.00 1.00 Am GENERAL FUND POLICE DEPARTMENT PROGRAM Jail Operations 01114475 Statement of Purpose To safely and efciently process individuals arrested within the City; assist with the transportation of inmates to court or medical facilities; complete the process for individuals required to register with the Department as a condition of their probation. or parole status; maintain custody of individuals held under the jurisdiction of contracted law enforcement agencies in accordance with state and federal mandates; prMovideaccess by legal to those detained within the facility. and4family+r '{ 2 uand .representatives a * Staffed Registrant Process with part-time Staff, reducing costs * Successfully passed annual statutory and contractual audits * Increased ADP to include Southern District USM inmates * Achieved full Federal PREA compliance certification by external auditor * Attained State certification to be a host testing site for Hi-SET/GED exams 'ActlOn'R an for FY 2418-39 `€ Operate a safe and secure jail facility to ensure the safety of staff and inmates while minimizing incidents of liability. Continued evaluation of new business model to ensure adherence to Strategic Plan Objectives Continue to provide support to other Bureaus related to the Department's cormnunity safety efforts Provided Jail Transport personnel to assist with arrest programs and hosptial guard coverge ORMA PERFNCE MEASURES Actual Actual Estimated Objgctne f 15-98 .. EY,1817" FY :77-18 FY 1819:'." Service Level # of inmates processed 8,224 8227 7611 7611 # of inmates fast -booked to OCJ 4,281 4424 4181 4181 # of visitors processed 19,464 15,378 14,370 14,370 # of Pay -To -Stay Program Revenue N/A 146,370 130,000 130,000 Efficiency % of compliance with regulatory agencies 100% 100% 100% 100% Effectiveness # of DNA collected or verified 1,454 3,035 3,116 3,116 # of Registrants processed 1,700 5,422 6,194 6,194 # of HiSet/GED graduates N/A 11 60 60 2-99 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Jail Operations 01114475 Accoilnt "" LINE ITEM RESO>JRCES CodeM. ACTt1A� FY 1516; ACTUAL PY1G 17E PkOJCTED FY 1718' PROPOSED FY1$ 19 61000 Salaries Regular 8,004,152 8,095,410 7,458,698 8,753,049 61020 Salaries Part-time 385,855 392,041 357,579 455,238 61040 Salaries Overtime 362,622 681,277 750,285 571,735 61100 Retirement- Employer Contribution 1,546,063 1,785,267 2,076,726 2,633,856 61110 Part-time Retirement 11,428 10,670 10,855 21,414 61120 Medicare Insurance 134,290 134,880 125,325 136,152 61130 Health Insurance 1,640,159 1,668,242 1,575,569 1,811,627 61170 Retiree Health Benefits 59,835 46,479 0 67,058 61180 Workers Compensation Insurance 236,679 231,078 249,199 395,226 SUBTOTAL PERSONNEL 14,845,356 12,381,084 13,045,344 12,604,237 62120 Training, Transportation, Meeting 9,889 1,903 0 5,000 62140 Membership, Subscription, Dues 22,305 28,203 0 0 62300 Contract Services - Professional 3,107,324 3,082,317 3,091,504 3,933,053 SUBTOTAL CONTRACTUAL 3,938,053 3,139,518 3,112,424 3,091,504 63001 Miscellaneous Operating Expenses 332,564 169,868 158,937 259,600 63300 Gas & Diesel 6,973 9,276 2,538 14,260 SUBTOTAL COMMODITIES 273,860 339,537 179,144 161,474 65010 Rental City Equipment 28,248 29,112 29,112 29,112 65011 Equipment Replacement Charges 0 0 0 6,180 65012 Accident Repair & Replacement Charges 720 720 720 3,648 SUBTOTAL FIXED CHARGES 38,940 28,968 29,832 29,832 TOTAL 15,889,108 16,366,744 15,887,048 1.9,096,209 Job; Code-AUTH0I21ZED PERSONNEL ADOPTED . Full Ti me:, FY 17 18 Part Time PROPOSED Full Trme,.- PY 18 19 Part Ttme 3230 Jail Administrator 1.00 1.00 1970 Correctional Manager 0.00 1.00 370 Correctional Supervisor 6.00 9.00 310 Correctional Office 61.00 71.00 7330 Senior Office Assistant 1.00 1.00 7628 Lead Correctional Records Specialist 4.00 4.00 7650 Senior Correctional Records Specialist 8.00 8.00 7630 Correctional Records Specialist 1.00 1.00 360 Correctional Services Officer 0.00 6.00 9460 Stores Aide 1.00 9070 Senior Clerical Aide 1.00 1.00 TOTAL 9.00 81.00 2.00 95.00 2-100 GENERAL FUND 2-101 POLICE DEPARTMENT Regional Narcotics Suppression Program 61000 Salutes Regular 61040 Salaries Overtime 61100 Retirement - Employer Contribution 61120 Medicare Insurance 61130 Health hrsurance 61170 Retiree Healtb Benefits 61180 Workers Compensation Insurance SUBTOTALPERSONNEL 62300 Contract Services - Professional SUBTOTAL CONTRACTUAL TOTAL 3350 Police Lieutenant 3300 Police Sergeant 3200 Police Officer TOTAL r U1dL ACCOUNTING UNIT 01114480 1,232,618 1,270,592 1,114,901 1,133,962 12,843 28,172 6,823 9,364 451,739 523,639 133,316 145,063 22,445 20,189 15,987 16,308 162,041 162,885 145,051 142,263 6,104 7,234 0 13,025 106,956 98,434 89,441 105,095 --T,994,746 2,111,147 1,505,519 1,565,081 0 0 16,074 8,525 0 0 16,074 8,525 1,994,746 I 2,111,147 1,521,594 I 1,573,606 1.001.00 1.00 1.00 6.00 5.00 8.00 0.00 7.00 0.00 2-102 GENERAL FUND POLICE DEPARTMENT Homeland Security & Emergency Management 01114485 Implement the City's Emergency Management Strategic Plan to lead efforts to protect life, property and the environment by developing, coordinating and managing programs to prepare for, respond to, recover from, and mitigate disasters and large-scale emergencies. SERVICE PROGRAM Police Services * Enhance community awareness on the issue of terrorism by using, developing, and implementing public education campaigns by leveraging local, state and federal funds * Manage, audit and sustain federally acquired resources in order to provide a systematic response to an act of terrorism or a natural disaster * Collaborate with regional and federal partners by implementing and using interoperable technologies that will benefit the region * Ensure the implementation and routine of the National Incident Management System as mandated by the U.S. Department of Homeland Security * Conduct regional training programs in Active Shooter, Tactical Emergency Casualty Care, etc.... to ensure inter -agency operational readiness 2-103 GENERAL FUND POLICE DEPARTMENT Homeland Security & Emergency Management 61000 Salaries Regular 61020 Salaries Part -Time 61040 Salaries Overtime 61100 Retirement- Employer Contribution 61110 Part -Time Retirement 61120 Medicare Insurance 61130 Health Insurance 61170 Retiree Health Benefits 61180 Workers Compensation Insurance SUBTOTALPERSONNEL 62120 Training, Transportation, Meeting 62140 Membership, Subscription, and Dues 62300 Contract Services - Professional 62501 Operating Lease Expense SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 63300 Gas & Diesel SUBTOTAL COMMODITIES 65000 Building Rental 65010 Rental City Equipment 65011 Equipment Replacement Charges 65012 Accident Repair & Replacement Charges SUBTOTAL FIXED CHARGES 68000 Transfer to Fund 404 SUBTOTAL TRANSFERS TOTAL 780 Police Connnunity Services Specialist 3800 Police Service Officer 2705 Emergency Operations Coordinator 9070 Senior Clerical Aide 754 TOTAL ACCOUNTING UNIT 01114485 67,067 124,431 132,260 122,386 11,369 309 0 0 754 3,261 1,152 10,000 19,094 38,765 48,642 36,766 426 1 0 0 1,197 1,913 1,964 1,775 18,102 38,497 40,226 19,856 450 904 0 918 827 1,336 2,071 5,464 119,288 1 209,417 1 226,314 1 197,165 0 0 0 1,000 0 0 0 200 0 75 0 0 0 0 0 0 75 0 1,200 58 84 0 18,733 1,453 1,208 614 1,826 1,511 1,291 614 20,559 0 0 0 0 25,656 26,424 26,424 26,424 0 0 0 0 1,800 1,800 1,800 3,648 27,456 28,224 28,224 30,072 5,262 5,280 5,255 5,227 5,262 5,280 5,255 5,227 153,516 244,288 260,408 254,223 2-104 0.00 0.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 1.00 0.00 GENERALFUND 2-105 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Tobacco Retail License Program 01114490 61000 Salaries Regular 84,454 84,958 94,063 94,169 61010 Salaries Retirement (246) 61040 Salaries Overtime 59,249 48,343 41,606 75,000 61100 Retirement - Employer Contribution 16,489 19,539 26,861 28,289 61120 Medicare Insurance 1,198 1,212 1,352 1,363 61130 Health Insurance 18,101 19,249 20,113 19,856 61170 Retiree Health Insurance 548 576 0 706 61180 Workers Compensation Insurance 807 815 1,363 2,645 SUBTOTAL PERSONNEL 180,600 174,691 185,359 222,028 62120 Training, Transportation, Meeting 0 0 0 1,000 SUBTOTAL CONTRACTUAL 0 0 0 1,000 63001 Miscellaneous Office Expenses 219 164 179 500 SUBTOTAL COMMODITIES 219 164 179 500 TOTAL 180,819 174,855 185,539 223,528 790 Police Investigative Specialist 1.00 1.00 TOTAL 1.00 0.00 1.00 0.00 2-106 GENERAL FUND DEPARTMENT RESOURCE SUMMARY 2-107 ACCOUNTING UNITS ACTUAL : EMMj PROPOSED"= .' -1-1.-11ACTUAL" FY 18 17 'r FY 17 18 FY 18 19' 01115330 Fire Suppression & EMS 41,485,838 40,918,911 50,417,145 52,129,291 TOTAL 41,485,838 40,918,911 50,417,145 52,129,291 EXPENSE ACTUAL* ACTUAL ADOPTED PROPOSED :� ".OPERATING -: F'1' 15,_16 FY 16 17 FY 1.718Hm 61000 Personnel 0 0 7,371,395 9,093,115 62000 Contractual 41,437,079 40,865,136 42,991,995 42,982,421 63000 Connnodities 0 0 0 0 65000 Fixed Charges 45,000 50,005 50,000 50,000 68000 Transfers 3,759 3,770 3,755 3,755 TOTAL 41,485,838 40,918,911 50,417,145 52,129,291 ClassADOPTED FY17 18 PROPOSED FY 1$ 19 AUTHORIZED PERSONNEL ` Code € ... - ... .. Full Tame Pa -T Full Time Part Tame . *Fire Services Outsourced to OCFA effective 4/20/12 2-107 GENERAL FUND FIRE DEPARTMENT ACCOUNTING UNIT Administration & Support 01115300 1777 ACWurlt LINE EWRES _; Cotle _. :I ACTUAL FY 16 16 ACTUAL F,Y 16 17 PROJECTED EY 17.18 , PROPOSED' Fi' 78 19 61000 Salaries Regular 0 0 0 0 0 0 0 0 SUBTOTALPERSONNEL TOTAL 0 0 0 0 FIRE DEPARTMENT ACCOUNTING UNIT Fire Suppression & Emergency Medical Services 01115330 ;Job ,. LINE ITEM RESOURCES � _ ;Cod _. ...;: �� .. a, e_- - ACTUAL .....EY 16.16 ACTUAL ., ..::FY 7677....3;x. PROJECTED fY7-.:FY9$. PROPOSED: .: 19.. a: 61100 Employee Retirement 0 0 7,371,395 0 61101 Retirement- Employer Unfunded Liability 0 0 0 9,093,115 0 0 7,371,395 9,093,115 SUBTOTALPERSONNEL 0 0 7,371,395 9,093,115 62010 Communications 931 1,183 1,079 1,400 62251 Other Agency Services 12,838 13,037 8,528 0 62300 Contract Svs-Professional 41,423,310 40,850,915 42,738,295 42,977,321 62302 Other Personnel Services 0 0 253,700 3,700 SUBTOTAL CONTRACTUAL 41,437,079 40,865,136 43,001,603 42,982,421 63001 Misc. Office Expenses 0 0 0 0 SUBTOTAL COMMODITIES 0 0 0 0 65100 Liability Charges 45,000 50,005 50,000 50,000 SUBTOTAL FIXED CHARGES 45,000 50,005 50,000 50,000 68000 Transfer to Fund 404 3,759 3,770 3,755 3,755 SUBTOTAL TRANSFERS 3,759 3,770 3,755 3,755 TOTAL 41,485,838 40,918,911 50,426,753 52,129,291 2-108 GENERALFUND DEPARTMENT RESOURCE SUMMARY AGENCY =: ' ...�,...ACTIUITIES' : ACTUAL FY 15 ist /1CTUAL FY'16 v ._PROJECTED FY 17 18 ; PROPOSED '.F.Y 16 79 01116500 Administrative Services 1,614,686 1,890,694 1,881,180 2,058,673 01116510 Planning Division 1,798,713 1,964,932 1,787,121 3,291,618 01116520 New Construction 1,708,677 1,709,281 1995,959 2,202,045 01116530 Permits & Plan Check 1,733,584 2,081,770 2,165,582 2,386,364 01116540 Cade Enfm cement 883,975 1,146,159 1,230,309 970,547 01116550 Proactive Rental Enforcement Program 514,247 291,499 258,100 539,162 01116560 Neighborhood Improvement Program 352,859 521,667 530,401 606,053 TOTAL 8,606,945 9,606,022 9,848,651 12,054,462 u .: OpERgTING EXPENSE :: s ACTUAL ACTUAL ` PROJEI;TED PROPOSED .. ;u: FY 15 16 Iii R FYe16 17„ - FY -9.7 16':;; , �: EY 18,19 61000 Personnel 6,824,221 7,689,690 7,485,572 9,176,808 62000 Contractual 460,178 481,011 903,601 606,770 63000 Commodities 243,419 245,625 258,172 210,609 65000 Fixed Charges 682,219 768,652 782,091 791,060 67000 Debt Service 0 0 22,980 22,980 68000 Transfers 396,908 421,044 396,235 1,246,235 TOTAL 8,606,945 9,606,022 9,848,651 12,054,462 J6h - r -COe pUTWORIZED PERSONNEL, .. ... .: ADOPTED FY 1,� 18; Fuli Lme PROPOSED Full Tlme FY 18 19 'Part a" 8-,, 0249 Ex. Director of Planning & Building Safety 1.00 1.00 0190 Administrative Services Manager 1.00 1,00 7390 Executive Secretary 1.00 1.00 1200 Management Aide 1.00 1.00 7280 Senior Accounting Assistant 1.00 1.00 7330 Senior Office Assistant 3.95 4.00 9042 Accountant Clerk II 1.00 1.00 1220 Customer Service Representative 0.00 2.00 9070 Senior Clerical Aide 2.00 2.00 8000 Adminisn'ative Intern 2.00 1.00 2500 Planning Manager 0.75 1.00 0810 Principal Planner * 1.85 1.90 7610 Senior Community Planner 2.00 2.00 2470 Senior Planner -t 2.90 3.60 2450 Associate Planner "'f - 4.55 3.65 2440 Assistant Planner 11 1.00 1.00 0040 Assistant Plainer I * 2.00 1,65 7320 Planning Commission Secretary 1.00 1.00 9135 Planning Technician 2.00 3.00 25.00 7A0 25.00 9.00 SUBTOTAL 2-109 GENERAL FUND DEPARTMENT RESOURCE SUMMARY _ f l�10 -ME �ati ME :r w ,pa�� "n N.afTt .yc_..w� _.._._ =,-F n-�..4'.,.#:; i✓s._..aa? __ n� .v c� 'rs _as'�'3i �_ _._ F� 111tH- �4 0940 Building Safety Manager 1.00 1.00 6431 Sr. Combination Building Inspector 2.00 2.00 6430 Combination Building Inspector 7.00 9.00 2300 Building Inspector 1.00 1.00 7270 Secretary 1.00 1.00 0330 Senior Plan Check Engineer 1 4.00 4.00 2180 Sr. Electrical Systema Specialist 1,00 1.00 2430 Sr. Phunbing/Mechanical Systems Spec. 1.00 1.00 2280 Associate Plan Check Engineer 1.00 L00 1410 Assistant Plan Check Engineer II 1.00 1.00 2590 Permit Services Supervisor 1.00 1.00 2580 Pennit Services Technician 2.00 1.00 2.00 1.00 7200 Permit Services Processor 2.00 200 0060 Receptionist 1.00 1.00 2750 Code Enforcement Manager 1.00 1.00 2745 Code Enforcement Principal 1.00 2.00 0070 Code Enforcement Supervisor 2.00 1.00 2740 Code Enforcement Officer} 2780 Code Enforcement Technician TOTAL 12.00 2.00 12.00 2.00 69.00 8.00 71.00 10.00 SECTION 5: SPECIAL REVENUE 31-505 Air Quality Improvement Trust Fund 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 TOTAL 70.00 8.00 72.00 10.00 Notes: * 1.0 FTE charged to Air Quality Fund (03116510) $765,664 ofA1101116540 funded lq, CDBG Fund 13518783 $222,000 ofAU 01116540 funded by Fund 05216018 *NIP (01116560) PT SwIfPartudly,funded through the Comnutnity Engagement Plan (A/U# 05216018) and the Leadership & Training ComnvunityEngagement Program (A/U# U)216UJ8) t Zhefollowing authorized positions here been unfunded to meet FY2018-19 Dept Savings: SS. Plamuerxl, Associate Plannerxl, Sr. PCEngamerxl&Code Enforcement Oflieerxd 2-110 GENERAL FUND PLANNING & BUILDING AGENCY PROGRAM Administrative Services 01116500 .Statement of Purpose To ensure that Santa Ana is n thoughAlly planned, safely built, and well maintained community. The Administrative Services Division is responsible for the management and coordination of all of the Planning and Building Agency services, programs and policies. General Responsibilities - Managing the Deparnnent Budget - Provide staffing, training standards, testing and processing of new personnel - Maintain payroll records and reporting - Manage acquisition of equipment and inventory control - Manage and monitor department contracts and accounting -Provide clerical support services - Preparing annual reports, statistical data, and conducting research - Administering policies and procedures, enforcing depaman at regulations - Manage and maintain department's webpage and social media accounts SERVICE PROGRAM PLANNING DIVISION: The Planning Division provides a framework in which the future social and economic well-being of Ore City's resident can be ensured through the adaption ate comprehensive General Plan and development standards. This division also coordinates the delivery of services to developers. BUILDING SAFETY DIVISION: New Construction Section This section provides inspections for all new construction, conversions, and maintenance and repairs of buildings to ensue compliance with State codes and City ordinances. Permits and Plan Check Section This sections provides review and approval of building construction plans to ensure compliance with building, plumbing, heating, electrical, and handicapped requirements, as well as compliance with all State laws and City ordinances. CODE ENFORCEMENT DIVISION This division enforces Santa Ana Municipal Code provisions to ensure safe, orderly, and aesthetically pleasing neighborhoods and commercial areas. _° AccBmpjshmen[5 iriFY 2077 207$::::€ - hnplemented new processes to better manage contracts, purchases, and budget Created workflows to produce efficiency for staff - Developed and implemented the customer flow management system at City Hall and Ross Annex - Trained PBA, PWA, Finance, Fie, and Police counter staff on the Q nnatie system - Created training manual for Rehab Pro and Q-matie - Developed "How To" process for customer as it relates to Q -Made, - Provided moss training to PBA Administrative Services staff - Provided annual Staff Development for PBA staff - Provided monthly budget reports to PBA Division Managers and Public Works Agency - Provide excellent customer and clerical support services Action Plan for FX 2016-2019 ' ': - Develop "How to" processes for customer as it relates to Q -matin - Develop Spanish and calendaring module for Q -natio tpend ng funding approval) Assist in the review and implementation of the fee study - Continue development Policies and Procedures to develop further efficiencies in PBA - Continue to provide cross training to staff which includes secession planning - Continue to provide PBA contract and budget management - Provide excellent customer service and clerical support to internal and external customers - Provide monthly Q -uratic reports for PBA Division Managers and the Public Wilts Department. - Streamline processes for the Planning and Building Agency. - Find ways to create efficiency by utilizing technology. 2-111 GENERAL FUND PLANNING & BUILDING AGENCY ACCOUNTING UNIT Administrative Services 01116500 ,4ccount LIIJE ITEM RESOUKCES ACTUAL; ACTUAL. PROyE.CTED PRDPOSE4 FY 61000 Salaries & Wages -Regular 411,902 551,872 475,619 546,105 61010 Retirement Payouts - - - - 61020 Salaries Part Time 39,760 5,522 22,527 87,685 61040 Salaries & Wages -Overtime 1,942 1,684 2,852 6,000 61100 Retirement Plan 88,616 131,745 137,991 154,273 61110 Par -Time Retirement 329 193 841 2,922 61120 Medicare Insurance 5,455 6,911 6,136 3,931 61130 Employees Insurance 60,551 84,928 81,577 91,850 61170 Retuve Medical Insurance 2,253 - - - 61180 Compensation Insurance 8,506 11,436 12,944 21,087 SUBTOTAL PERSONNEL 619,314 794,290 740,488 913,855 62010 Communications 5,622 7,693 7,550 6,406 62120 Training & Transportation 2,777 7,702 9,000 7,637 62140 Other Agency Services 2,580 953 1,830 1,553 62320 M&R Buildings & Grounds - - 2,500 2,121 62322 M&R Machinery&Equipment 603 - 8,000 6,788 62300 Other Contractual Services 45,997 51,305 91,700 103,000 62501 Lease Payments - - - - 62600 Parking Validation 1,840 5,475 3,370 2,860 62700 Auto Expense 1,000 - 6,000 5,091 SUBTOTAL CONTRAC'PUAL 60,419 73,128 129,950 135,456 63001 Operating Materials & Supplies 9,134 10,107 9,110 7,730 63300 Gas & Diesel - - - - SUBTOTAL COMMODITIES 9,134 10,107 9,110 7,730 65100 Liability Charges 150,000 176,916 176,915 176,915 65000 Building & Site Rental 378,914 415,208 405,502 405,502 SUBTOTAL FIXED CHARGES 528,914 592,124 582,417 582,417 67200 Principal -Capital Lease - - 22,980 22,980 SUBTOTAL DEBT SERVICE - - 22,980 22,980 - 68000 Transfer to Fund 404 396,908 421,044 396,235 396,235 SUBTOTAL TRANSFERS 396,908 421,044 396,235 396,235 TOTAL 1,614,688 1,890,694 1,881,180 2,058,673 ,lob ` AUTHORIZED PERSONNEL. ADOPTED '_ Full Time FY 1718 Part Time PRRPOSED Full Tnme FY 78 19 Part Tn»e 2490 Ex. Director of Planning & Building Safety 1.00 1.00 0190 Administrative Services Manager 1.00 1.00 7390 Executive Secretary 1.00 1.00 1720 Management Analyst 0.00 1.00 1200 Management Aide 1.00 0.00 7280 Senior Accounting Assistant 1.00 1.00 1220 Customer Service Representative 200 2.00 9042 Accountant Clerk II 1.00 1.00 8000 Administrative Intern 1.00 1.00 TOTAL 5.00 4.00 5.00 4.00 P05% GENERALFUND PLANNING & BUILDING AGENCY PROGRAM Planning Division 01116510 To provide a publicly-accessiblefi-ameworlc andprocess that o ides development, both now and in the fiuure, contributes to the economic vitality, quality oflife and daily needs ofalt the citizens of the City. The Planning Division works to implement the land use policies established by the City Council. These policies are contained within the General Plan, which in tun is implemented by the City's Zoning Ordinance and Citywide Design Guidelines. The Planning Division provides a full array of development processing and long-range planning services which father the implementation of the City Council's policies. These services include: - Providing meaningful ways for the community to engage in the planning process. - Planning for the City's long-term success by maintaining and updating the City's General Plan and undertaking long-range planning projects. - Providing comprehensive project management for private development project applications, as well as projects initiated by the City. - Assisting customers at the Planning Counter, Planning Information Line and Planning Division website by providing general information, processing applications and issuing minor pemnits. - Protecting the environment through the administration of the California Environmental Quality Act and other environmental legislation and programs. - Staffing the City's development review boards: City Council, Planning Commission, and Historic Resources Commission Commission, as well as regional planning boards. Accomplishm9nfs iri FY 20'17 2018 �'' - -:. .,. - Completed the entitlement process for the following projects: The Madison Mixed -Use project, Fifth and Harbor Mixed -Use, Christ Our Savior Catholic Parish, Hampton Inn Hotel, and Tom's Trucks Residential Development. - Completed three series of zoning code arnendrnents intended to streamline the development review process and be more responsive to conmmnity, needs, - Revised Religious Land Use Ordinance to reflect current Federal mandates. - Completed the expansion of the Metro East Mixed Use Overlay Zone. - Strive for a 30 -day turnaround time for development review projects and maintain a 24-hour phone call retain time. - Commenced comprehensive update of the City's General Plan including the first phase of community engagement, hiring of consultants to complete technical studies and completed outreach with the General Plan Advisory Group (GPAG). - Added 48 structures to the City Iiistoric Register and approved 47 Mills Act Contracts. - Initiated the Urban Design program as pmt of the development review process. Action Plarifdr FY 2018--2019 - Coordinate the approvals for the following development projects: The 2525 Residential Project, 2700 N Main Residential Project, The MET at MacArthur Place Mixed Use Development, 3rd mud Broadway Mixed Use Development, and Tapestry by Hilton Hotel. - Complete additional updates to the zoning code, including new regulations pertaining to sober living facilities, short tern rentals, parking, and development streamlining. - Prepare the General Plan draft elements and environmental impact repot for the updated General Plan, including conducting extensive commmity, outreach. - Continue to process applications for historic designation and Mills Act contract's & support efforts to designate additional historic districts. - Continue to develop Are Urban Design program as part of the development review process. - Begin review and update of the Citywide Design Guidelines. - Begin comprehensive analysis of the City's Historic Preservation Ordinance, process and procedures. - Explore, acquire, and implement technological enhancements to improve customer service, such as Q -Matic updates, SATIN updates, online permits and new software. 'i Pctual ”" '-- Actual := Estimated Oblectve'. ` =� ..,„_PERFORMANCE�MEASURES „� .... 'i; F Service Levels No. of Planning Applications Reviewed 4,134 5,484 5,582 5,973 No. ofEnviromnental Reviews 101 141 159 162 No. of Site Plan Reviews 47 43 41 42 No. of Historic Applications 53 100 150 175 No, of Certificate of Occupancy's Reviewed 1,007 1,056 901 960 No. of Customers Assisted at the Planning Counter 14,500 14,040 14,742 15,015 Efficiency Avg, No. of review days for DRC applications 42.1 48.9 34.1 30.0 % of DRC applications reviewed within 35 -days 52% 51% 61% 90% % of phone calls returned within 24 -hours 100% 100% 100% 100% 2-113 GENERAL FUND PLANNING & BUILDING AGENCY ACCOUNTING UNIT Planning Division 01116510 Account 0Dde LtNEITEM RESOURCES °ACTUAL : FY 15 18 ACTUA4 pY 16 1� 31. PROJ 7ED y:07-1 P12OPOSED FY 18'79 61000 Salaries & Wages -Regular 1,097,533 1,198,528 940,429 1,421,161 61020 Salaries Part -Time 0 29,487 61,086 52,088 61040 Salaries & Wages -Overtime 5,999 1,684 10,859 - 61100 Retirement Plan 233,186 291,360 286,437 433,645 61110 Put -Time Retirement 299 698 1,329 1,953 61120 Medicare Insurance 15,954 17,444 14,398 18,985 61130 Employees Insurance 171,100 180,924 154,051 200,607 61170 Retiree Medical Insurance 12,514 0 - - 61180 Compensation Insurance 17,299 20,269 21,423 49,916 SUBTOTAL PERSONNEL 1,553,883 1,740,395 1,490,012 2,178,355 62010 Communications 16,007 19,326 23,795 21,314 62120 Training & Transportation 16,815 6,645 24,910 22,313 62200 Advertising 24,448 10,186 18,085 16,200 62140 Membership, Subscription & Dues 4,349 5,428 4,800 4,300 62302 Other Personnel Services 7,950 10,014 - - 62322 M&R Machinery & Equipment 0 - Soo 448 62300 Other Conti actual Services 76,647 116,883 140,712 126,042 62600 Parking Validation 2,174 - - - 62700 Auto Expense 12,550 3,200 - - SUBTOTAL CONTRACTUAL 160,939 171,682 212,802 190,616 63001 Operating Materials & Supplies 76,575 45,340 76,525 64,934 63300 Gas & Diesel 176 183 450 382 SUBTOTAL COMMODITIES 76,751 45,523 76,975 65,316 65010 Equipment Rental, City 6,204 6,396 6,396 6,396 65011 Equipment Replacement Charges 0 0 - - 65012 Accident Repair & Replacement Charges 936 936 936 936 SUBTOTAL FIXED CHARGES 7,140 7,332 7,332 7,332 68000 Transfer to Fund 52 0 0 0 850,000 SUBTOTAL CAPITAL 0 0 0 850,000 TOTAL 1,798,713 1,964,932 1,787,121 3,291,618 Jab %ADOPTED FY 17 18_ PROPOSED FY 18 19 ,ode AUTHORIZED PERSONNEL - FuliTtme a. Part Time' Full Time ,PartTtme ! 2500 Planning Manager * 0.75 1.00 0810 Principal Planner* 1.85 1.90 2470 Senior Planner*f 2.90 3.60 2450 Associate Planner f 4.55 3.85 2440 Assistant Plattner H 1.00 1.00 0440 Assistant Planner I 2.00 1.65 7320 Planning Commission Secretary 1.00 1.00 7330 Senior Office Assistant * 0.95 1.00 2580 Planning Technician 2.00 2.00 TOTAL 15.00 2.00 15.00 2.00 * LOFTE charged in Air Quality Fund 3116510. f Authorized Position(s)Ogfimded_Sr. Planter xl&Associate Plannerxl 2-114 GENERAL FUND PLANNING & BUILDING AGENCY PROGRAM New Construction 01116520 State�nenk of,Purpose - To adopt and prudently enforce state and local building laws to facilitate building construction, ensure safe occupancy, and promote an attractive environment.for development. New construction provides inspections of new construction, conversions, maintenance, and repair of buildings. This section is the field component of the Building Division that is responsible for the enforcement of building, plumbing, heating, cooling, electrical, accessibility, and green building codes. This section also assists individuals and institutions in the areas of business licensing, energy conservation, and housing and zoning compliance with state and local ordinances. '0' 60 rn FY 207? 2018 _ - Performed 27.322 New Construction and Occupancy inspections - Completed final inspections for the following major projects: Airborne Systems, Home place and Hobby Lobby expansion, The Orchard, Aldi Grocery Store, Banc of California, Nationstar Mortgage - Inspections in progress for the following major projects: Tribella by Trumark Homes, Lotus Community by KB Homes, Deutsche Bank, The Line, The Depot at Santiago, City Ventures, Ventana Walk by Olson Co., City Ventures Santa Ana Collection, The Heritage, Holiday Inn Express - Continued implementation of standardized inspector training to includejoint training with other agencies, divisions, and sections city-wide - Continued recruitment for Combination Building Inspectors - Continued successful inspection partnering with the City of Santa Ana Fireworks Prograu in facilitating safe openings and subsequent sales - Participated in the city-wide City Safety Committee and EOC .. Action Plan for F,Y 2018 2019 - ... .. ..... .._ - Secure staff resources to meet industry service level standard of 24 hour turnaround for inspection request— has been at 2.5 weeks (13 working days) service level for the past 18 months + - Implement Field Force Manager Program (FFM) to allow for field entry of inspection result - Create and implement standardized correction notices within the FFM program - Continue to participate in the completion of the Development Services Fee Study - Continue researching new technology for permitting, plan review, inspections, and document management - Continue to participate in emergency preparedness plan for PBA, and participate citywide on the Safety Committee and EOC - Continue to update and standardize the Division's Policy and Procedure Manual .' Actual 'Actual ° Estrmhted' Objective' = PERFORMANCE MEASURES �: :; -_. -FY Service Levels Total Inspections 28,680 27,322 37,000 40,700 Certificate of Occupancy Inspections 1,618 1,705 1,950 2,145 Training (employee hours) 606 864 1,282 1,410 2-115 GENERAL FUND PLANNING & BUILDING AGENCY ACCOUNTING UNIT New Construction 01116520 Account °. AOTUAL`, ACTUAL P�iOJEOTED PROPOSED; :� , __....,........;i "LINE ITEM RESOURCES _ FY 1� 18 `FY 18 TI FY 97 78 : FY 18 99 s ..Code .,... _ .. IY ..... 61000 Salaries & Wages -Regular 1,053,228 1,004,848 1,027,263 1,243,471 61020 Salaries & Wages -Temporary - - - ' 61040 Salaries & Wages -Overtime 14,680 60,286 23,877 20,108 61100 Retirement Plan 225,740 243,880 306,047 384,339 61110 PaAJitne Retirement - - - - 61120 Medicare Insurance 15,154 14,951 14,845 18,149 61130 Employees Insurance 182,402 170,319 167,970 231,895 61170 Retiree Health Benefits 14,759 - - - 61180 Compensation Insurance 77,061 75,918 83,423 137,212 SUBTOTALPERSONNEL 1,583,024 1,570,201 1,623,426 2,035,172 62010 Communications 20,491 21,877 23,449 30,240 62120 Training & Transportation 16,233 16,668 14,833 14,897 62140 Membership, Subscription & Dues 2,690 795 2,000 1,826 62302 Other Personnel Services 0 0 - - 62322 M&R Machinery & Equipment 258 0 835 762 62300 Other Contractual Services 25,806 21,937 237,417 24,548 SUBTOTAL CONTRACTUAL 65,478 61,276 278,534 72,274 63001 Operating Materials & Supplies 24,046 23,411 22,250 19,265 63300 Gas & Diesel 4,839 6,062 11,336 10,919 SUBTOTAL COMMODITIES 28,886 29,473 33,586 30,184 65010 Equipment Rental, City 27,122 33,519 40,194 43,536 65011 Equipment Replacement Charges 0 9,471 13,632 13,632 65012 Accident Repair& Replacement Charges 4,368 5,341 6,587 7,246 SUBTOTAL FIXED CHARGES 31,490 48,331 60,413 64,414 TOTAL 1,708,877 1,709,281 1,995,959 2,202,045 Joh AUTHORIZED PERSONNEL ; Code i}DOPTED ,.: Full Time FY 17 A8 Parr Time PROPOSED - Full Time FY 18 19 " :i Part Time 0940 Building Safety Manager 1.00 1.00 6431 Senior Combination Building Inspector 2.00 2.00 6430 Combination Building Inspector Z00 9.00 2300 Building Inspector 1.00 1.00 2180 Senior Electrical Systems Specialist 1.00 0.00 7270 Secretary 1.00 1.00 TOTAL 13.00 0.00 14.00 0.00 2-116 GENERALFUND PLANNING & BUILDING AGENCY PROGRAM Permits & Plan Check 01116530 .Statement To prudently enforce construction and occupancy laws and promote an attractive environmentfor development by providing efficient delivery ofplan chock andpermit services. The Permit and Plan Check Section reviews plans for compliance with the California Building Standards Code for all new construction, tenant improvements, conversions and repairs to buildings and other structures. This section is responsible for the enforcement of regulations for fire and life -safety, structural systems, accessibility, energy conservation, flood plain management, green building, electrical, plurnbing, and mechanical ventilation systems. ': ,Accoliiplishirients in FY 20773018 Issued over 6,012 permits with a total valuation of approximately $437,159,271 - Serviced approximately 9,112 customers at the Permit Services Counter - Processed and reviewed the following majorprojects: Heritage Village, Meta Housing, Hampton Inn, AMCAL, Shea Dyer -- Business Pads, Shea Homes, DeNova Homes, 888 N. Main St, Train Station Lofts, Tribella Court by Trumark Homes, City Ventures Harbor Developments, Behr Paint, Elk's Lodge, Certified Transportation - Continued standardized training relative to the 2016 California Building Codes - Collaborated in the scoping and preparation of the Development Services Fee Study - Continued successful coordination of the City of Santa Ana Fireworks Program for non-profit organizations - Piloting e -plan review utilizing touch screen and plan review software work station; continued researching and canvassing new technology for pertaining, plan review, inspections and document management. - Participated in annual Building Safety Month, Alert OC, and California Great Shake Out safety outreach programs - Continued workflow/efficiency studies, including standardization of Division Policy & Procedures Manual - Participated in citywide City Safety and EOC Cormnittees, including ongoing update of PBA department operations center (DOC) emergency procedures - Participated in assessment of Division webpages in preparation for 360 Civic citywide website update , ction:Flan fpr,FY 20182019,;; - Continue to participate in the completion ofthe Development Services Fee Study and fee implementation process. - Continue standardized training with emphasis on 2016 California Building Codes and continued implementation of State's "Cal Green" code requirements. - Continue researching new teclmology for pemtitting, plan review, inspections, and docuuuent management. - Manage ongoing update of emergency preparedness plan for PBA, participation on the citywide Safety and EOC Cormnittees, and administering various building safety public outreach efforts, - Maintain ongoing work flow/efficiency studies, streamlmdng efforts, and standardization of Division Policy & Procedures Manual, focusing on alignment of Division activities with citywide strategic plan. - Acquire resources to achieve industry service level standard of 3 -week turnaround for plan review. - Endeavour to maintain 10 minute or less average service wait times at the Permit Services Counter. °i PERFORMANCE ' Actual _ Ac}cal , Esttmafad ectivo-.i ,, MEASURES `- ... ... ... ': .......: ..... ..a.. FY 15 16 Y16 F 17 " .._FY 72.18 °-FY 78 Service Levels # of building plans checked 1,798 1,556 1,402 1,543 # of building permits issued 3,515 3,211 3,096 3,406 # of electrical plans checked 477 460 324 356 # of electrical permits issued 3,135 2,747 2,402 2,642 # of plumbing plans checked 185 301 201 221 # of plumbing permits issued 1,276 1,367 1,135 1,248 # of mechanical plans checked 196 323 216 238 # of mechanical permits issued 1,109 1,142 912 1,003 # of solar plans chocked 357 65" 144 158 # of solar permits issued 771 481 583 641 # of occupancy permits issued 830 919 821 903 # of grading permits issued 21 22 34 38 RATIO # of building plans checked over-the-counter 332 106 115 121 % of building plans checked over-the-counter 18% 3% 4% 5% EFFICIENCY % of building plan checks completed within 3 weeks 84.9% 60.0% 65.0% 70.0% 2-117 GENERAL FUND PLANNING & BUILDING AGENCY ACCOUNTING UNIT Permits & Plan Check 01116530 Acouni Gbde LINE°ITEM RESOURCES AC7UAL FY'15 16 ACTU�IL FY 18 17 RROdECTEp PROPOSED :� 61000 Salaries & Wages -Regular 1,111,758 1,296,332 1,271,259 1,472,842 61020 Salaries & Wages=Part-Time 41,111 52,032 53,671 76,583 61040 Salaries & Wages -Overtime 49,631 87,098 62,581 - 61100 Retirement Plan 239,373 319,011 380,215 429,162 61110 Pail -Time Retirement 205 553 689 2,872 61120 Medicare Insurance 17,385 20,434 19,811 21,501 61130 Employees Insurance 133,277 158,611 154,912 197,855 61170 Retiree Medical Insurance 16,077 0 - - 61180 Compensation Insurance 11,164 13,074 20,892 43,719 SUBTOTALPERSONNEL 2,244,534 1,619,980 1,947,143 1,964,029 62010 Communications 11,663 12,759 17,420 15,192 62120 Training & Transportation 4,376 3,602 10,265 8,952 62140 Membership, Subscription & Dues 315 370 5,225 4,557 62322 M&R Machinery & Equipment 0 0 3,250 2,834 62300 Other Contractual Services 63,543 53,588 126,435 75,000 SUBTOTAL CONTRACTUAL 106,534 79,897 70,319 162,595 63001 Operating Materials & Supplies 23,267 58,139 30,200 25,625 63300 Gas &Diesel 1,223 653 1,822 1,546 SUBTOTAL COMMODITIES 27,171 24,491 58,792 32,022 65010 Rental City Equipment 8,136 4,886 3,096 4,188 65011 Equipment Replacement Charges 0 0 3,300 3,636 65012 Accident Repair & Replacement 1,080 630 540 300 SUBTOTAL FIXED CHARGES 8,124 9,216 5,516 6,936 TOTAL 1,733,584 2,081,770 2,165,582 2,386,364 Job Code AU7HORIZED PERSONNEL .. ._.. , ADOPTED ;;, Full Time ;; FY 17 18 ParET1me PROPOSED _ _ Eull Tlma FX:18 19 - Bart Timg 0330 Senior Plan Check Engineer f 4.00 4.00 2280 Associate Plan Check Engineer 1.00 1.00 1410 Assistant Plan Check Engineer II 1.00 1.00 2430 Sr. Plumbing/Mechanical Systems Spec. 1.00 1.00 2180 Senior Electrical Systems Specialist 0.00 1.00 2590 Permit Services Supervisor 1.00 1.00 2580 Permit Services Technician 2.00 1.00 2.00 1.00 7200 Permit Services Processor 200 2.00 0060 Receptionist 1.00 1.00 8000 Administrative Intenr 0.00 0.00 9070 Senior Clerical Aide 1.00 Lou TOTAL 2.00 13.00 2.00 14.00 j' Authorized Postdlon(s Un unded b7•. PC Engineer 2-118 GENERAL FUND PLANNING & BUILDING AGENCY PROGRAM Code Enforcement 01116540 Statement of, Purpose To improve the integrity of our neighborhoods through personalized neighborhood contact, education in code requirements, quality inspections, responsive and dedicated personnel, and innovative processes. Code Enforcement provides professional inspections throughout the City, responds to complaints concerning substandard living conditions, health and safety codes, property maintenance standards, and land use of existing properties; issues citations for violations of the Santa Ana Municipal Code. This section continues to be an active partner with the Police Department and the City Attorney's Office in their fight against crime, Public Works Agency and their graffiti removal efforts, and with the residents of Santa Ana through increase interaction with residents and neighborhood associations, „Aac4mphsbmen3•s in kY 172 - - City recuperated over $200K in successful Implementation of receivership program to address long standing Dangerous & Abandoned properties and completed RFP to hire outside council. - Successful closure of over 90% of illegal dispensaries in partnership with SAPD and City Attorney's Office and implementation of Cannabis regulations enforcement efforts. - Initiated technology based equipment as a process improvement tool. - Improved response time regarding complaints. - Completed RFQ process and implemented new ordinance to monitor the Foreclosed Property Registration Program. - Adopted and implemented Mobile Vending Program ordinance. r Action Plan for F.Y 2018 2079 - Continue use of receivership program to address Dangerous & Abandoned properties. - Maintain improvement efforts regarding enforcement response times to achieve 90% of response time from 5 to 3 days. - Increase after-hours enforcement to ensure approved CUP compliance - Establish Code Enforcement Academy to improve outreach efforts to residents and neighborhoods. - Broaden enforcement efforts regarding hazardous condition in collaboration with OCFA. - Implement phase two of Mobile Vending Program ordinance. - Implement and monitor successful implementation of Foreclosure Property Program. s Actual,; Actual EspmaSed Objective .;5 PERFORMANGE MEASURES FY 15-1,6,FY7677 FY,.1718` 'FY.1899:;, '.. Service Levels Number of Notices of Violations issued 191 122 111 117 Number of citations issued 4,013 65954 5,676 5,960 Number of received complaints 8,526 9,371 9,029 9,480 Number of observed complaints 3,148 2,255 1,118 1,174 Total number of violations recorded 11,674 11,626 10,147 10,654 Number of violations closed 10,604 11,184 10,262 10,775 Number of Notice and Order violations 192 116 334 351 Property Improvement Valuation $ 1.3 M $ 9.9 K $ 2.3 M $ 2.4 M Administrative Citation Billed $ 236 K $ 205 K $ 373 K $ 392 K Administrative Citation Collected $ 87 K $ 100K $ 106 K $ 111 K Marijuana Dispensary Fines Billed $ 74 K $ 514 K $ 257 K $ 270 K Marijuana Dispensary Fines Collected $ 33 K $ 47 K $ 137 K $ 144 K Shopping Cart Contaimment Billed $ 43 K $ 43 K $ 74 K $ 78K Shopping Cart Containment Collected $ 38K $ 41 K $ 64 K $ 67 K Yalu GENERAL FUND PLANNING & BUILDING AGENCY ACCOUNTING UNIT Code Enforcement 01116540 A;cagunt ACTUALS ACTUAL OJECTEQ -n- PROPOSED ,' . xCorle LINA ITEM RES�URCE3 n FY 95 76' FY 16 17 , Y k, 61000 Salaries & Wages -Regular 479,837 638,616 673,271 458,512 61020 Salaries Part -Time 29,500 11,782 28,528 33,107 61040 Salaries & Wages-Ovoitime 3,029 0 5,826 - 61100 Retirement Plan 61110 Part -Time Reth ement 61120 Medicare Insurance 100,317 385 6,901 149,520 440 8,530 179,878 1,065 9,367 138,092 1,242 5,362 61130 Employees Insurance 81,513 130,573 120,457 150,284 61170 Retiree Medical Insurance 3,574 0 61180 Compensation Insurance 9,020 11,196 16,478 20,830 SUBTOTALPERSONNEL 714,076 950,657 1,034,870 807,428 62010 Communications 13,566 25,591 26,045 20,215 62120 Training & Transportation 9,528 9,443 E2,000 8,994 62200 Advertising 0 2,306 - - 62140 Membership, Subscription & Dues 511 850 4,000 3,105 62300 Other Contractual Services 50,252 54,931 36,000 46,115 62302 Other Personnel Services 0 1,984 12,000 - 62322 M&R Machinery & Equipment 0 0 395 367 SUBTOTAL CONTRACTUAL 73,857 95,095 90,440 78,796 63001 Operating Materials & Supplies 37,454 34,069 35,200 20,736 63300 Gas & Diesel 6,456 6,288 10,915 8,472 SUBTOTAL COMMODITIES 43,910 40,357 46,115 29,208 65010 Equipment Rental, City 46,531 45,198 44,676 40,320 65011 Equipment Replacement Charges 0 7,814 6,900 10,896 65012 Accident Repair & Replacement 5,601 7,038 7,308 3,900 SUBTOTAL FIXLD CHARGES 52,132 60,050 58,884 55,116 TOTAL 883,975 1,146,159 1,230,309 970,547 E,, -K Job i��-ADOPTED AUTHORIZMPERSONNEL -. .. Cod G"",:- FY' 17 18 Part Tlmo PROPOSED Full .Thn M FY 18 19 U, Part Tare 2750 Code Enforcement Manager 1.00 1.00 2745 Code Enforcement Principal 1.00 2.00 0070 Code Enforcement Supervisor 1.00 0.00 2740 Code Enforcement Officer 1 10.00 10.00 2780 Code Enforcement Associate 2.00 2.00 7330 Senior Office Assistant 2.00 2.00 9070 Sector Clerical Aide 1.00 2.00 TOTAL 1700 1.00 1700 2.00 220, 000 for Community Preservation Inspectors(2) in Fund 52 $765,604 in salary and benritdifunded by CDBG Fund 135 in Fir 18-19. Authorized Position(s)UnbundedConteEnforcensent 01"I"ers x2, Pending Fee Study. 2-120 GENERAL FUND PLANNING & BUILDING AGENCY PROGRAM Proactive Rental Enforcement Program 01116550 Statetnellf of Purpose..'d ' To reduce unhealthy conditions and life safety hazards for occupants of residential rental properties in highly impacted areas of Santa Ana by identifying and correcting code violations through a systematic inspection program. The Proactive Rental Enforcement Program (PREP) is responsible for citywide inspection of all residential rental units with the goal of long-term upgrading of rental properties and thus decreasing the demand for City services and restoring stability and quality of life to the neighborhoods. Accomplishments m FY 2017 2018 _.... - The PREP Program was approved on a fiscal year basis and the sunset clause was removed. - Citywide proactive enforcement efforts were implemented. - The Gold Seal properties were inspected and certified. - Convenient PREP on-line payments were implemented in collaboration with Finance. - Enforcement efforts generated 66 permits, with a total valuation of $379,419 in improvements to rental properties, ° 'Action Plan for. FY1010-2019. ,. �. - Promote public health, safety and welfare through a system of proactive code enforcement involving residential rental property within the City of Santa Ana. - Strive to achieve a 72 -hour response time for complaints. - Monitor rental properties qualifying for the Gold Seal Incentive Program to insure maintenance of properties continues at an exemplary level - Continue educational efforts for owners of rental property and tenants. - Complete fee study that pertains to PREP program. - Expand Property Rental Enforcement Program to include motel, hotel, and other rental residential uses. Actual Estimated. ,Objective;.' ' PERFORMANCE MEASURES _ FY 15=16t FY 16 17 FY 17-18 FY`18 19�' ,...., . ,, .,. Service Levels Total inspections* 1,261 1,261 1,300 1,300 Reinspection 630.5 631 750 750 Gold Seal Inspections+ 598 N/A N/A N/A Property Improvement Valuation $ 1.0 M 8 379 K $ 350 K $ 500 K t Calendar Year * Total inspections, not including violations received + Goal Seal Certification every font years and yearly monitoring for compliance. 2-121 GENERAL FUND PLANNING & BUILDING AGENCY ACCOUNTING UNIT Proactive Rental Enforcement Program 01116550 Account !_ .Code LINE 11',M -R .ACTUAL: FY 15 1b: gCTUAL FY j15 j7 :PROJECTED FY 17 18 PROPOSEb PY.18 15 61000 Salaries & Wages -Regular 308,917 152,767 115,351 292,029 61020 Salaries Part -Time 16,970 8,187 - - 61040 Salaries & Wages -Overtime 1,512 1,519 1,825 - 61100 Retirement Plan 62,562 36,706 30,700 89,834 61110 Part -Time Roth'einent 563 12 - - 61120 Medicare Insurance 3,365 597 - 2,509 61130 Employees Insurance 44,750 27,433 21,215 56,775 61170 Retiree Medical Insurance 554 0 - - 61180 Compensation Insurance 5,463 4,013 3,879 10,476 SUBTOTALPERSONNEL 444,656 231,233 172,971 451,622 62010 Communications 62120 Training&Transportation 62140 Membership, Subscription & Dues 2,052 1,716 170 2,071 135 0 3,000 1,065 275 2,546 804 233 62300 Other Contractual Services 9,139 3,088 12,000 8,522 62322 M&R Machinery & Equipment 0 0 110 101 SUBTOTAL CONTRACTUAL 13,077 5,294 16,450 12,207 63001 Miscellaneous Operating Expenses 3,256 1,443 2,000 1,697 63300 Gas & Diesel 2,420 1,566 3,906 3,314 SUBTOTAL COMMODITIES 5,677 3,009 5,906 5,012 65010 Equipment Rental, City 65011 Equipment Replacement Charges 15,312 0 14,251 2,727 10,488 3,300 14,676 7,080 65012 Accident Repair & Replacement Charges 2,160 1,620 1,620 1,200 65220 Treasury/Acctg Charges 33,365 33,365 47,365 47,365 SUBTOTAL FIXED CHARGES 50,837 51,963 62,773 70,321 TOTAL 514,247 291,499 258,100 539,162 m -0b Code AUT40 2ED PERSONNEL . _ - ADOPTED Full Timei FY 17 18 Part Ttme PROPOSED Full 77me:. FY 18 19 PartTane 0070 Code Enforcement Supervisor 1.00 1.00 2360 Code Enforcement Officer 2.00 2.00 9070 Sr. Clerical Aide 1.00 0.00 TOTAL 3.00 1.00 3.00 0.00 2-122 GENERAL FUND PLANNING & BUILDING AGENCY PROGRAM Neighborhood Initiatives Program 01116560 Stgtement of Purpose ..,... , .. To facilitate collaboration between agencies and the communities to ensure efficient implementation of community initiatives. To improve area conditions and overall quality of life, The Santa Ana Neighborhood Initiatives Program functions to promote conmiunity, solutions, capacity building and civic engagement so residents have the ability to be well informed about items affecting their neighborhood and opportunities to improve their coimnunity. AccompPshmenfs in FY:17-18 , „ - Expanded utilization of non-profit status for Grants for Blocks Program through OC Charitable Ventures (CVOC). Eight Santa Ana neighborhood associations now have assets on deposit at CVOC and are accessing the benefits of operating as tax exempt entities for purposes of accepting financial gifts slid the donation of in-kind resources. - Participated as a workshop presenter at the national 2018 Neighborhoods USA Training. - Completed third year of successful EITC / VITA income tax preparation partnership with OC United Way - Financial Stability Alliance— with increasing numbers of Santa Ana households accessing services and refundable tax credits. - Fostered partnerships to bring new nutrition / health grant funding to the Santa Anita and Willard Neighborhoods through non-profit, America On Track. - Provided training to HOA and apartment managers representing 3,000 residential units on disaster preparedness and dispute resolution training skill building. - Established a Santa Ana leadership training and had 90 residents participate in trainings offered by Santa Ana Neighborhood Initiatives, Santa Ana College, Santa Ana Unified, America On Track, Building Health Communities, the Santa Ana Police and Building Healthy Commmnities. - Annual Neighborhood Hero and Most Beautiful Yard awards presented at reception at Bowers Museu n. Aotion,PlanforFY-:1819,,,,,,,,;, ,,, - Continue to offer separate leadership training programs for apartment managers, residents leaders and HOAs. - Implement Conmmmity Engagement Plan and upgrade Neighborhood Initiatives hardware and equipment. - Launch Santa Ana Civic Atlas as a smart phone community engagement tool through ARC -GIS. - Continue phase 2 street lighting improvements in Santa Anita / Townsend Gang Injunction Safety Zones. - Complete Willits / Sullivan "Placemaking" and public art improvements. - Continue citywide training and recognition event for neighborhood serving organizations and local businesses through Celebrate Santa Ana. S. PERFORMANCE MEASURES Actual ,Actual Estimated:, Objective .: ,... 1$:1:9 .,''.. Service Level # of neighborhood association meetings 290 290 295 310 # of neighborhood cleanups 70 70 70 70 # of dumpsters provided 259 243 260 300 Efficiency # of regular meetings supported by staff 205 195 205 200 Effectiveness # of Resident Leaders provided leadership training 130 40 40 90 # of Apartment Managers provided leadership training 0 75 75 100 # of HOA Managers provided training 27 HOAs - N/A N/A 40 HOAs- 2,500 units N/A N/A 4,000 units 2-123 GENERALFUND PLANNING & BUILDING AGENCY ACCOUNTING UNIT Neighborhood Initiatives Program (NIP) 01116560 ;;bode LINE ITEM RESOURCES „_,_ ' ACTUAI, -. FY 15'LB AC.... fY 1677 P)iOJECTED :F1r'17 i$ :; PROPOSED F4' 1$19 61000 Salaries & Wages -Regular 212,145 313,387 295,841 329,190 61020 Salaries Part -Time 90 18,130 18,922 26,044 61040 Salaries Overtime 165 0 - - 61100 Retirement ,Plan 41,973 71,027 83,921 102,320 61110 Part -Time Retirement 0 680 710 977 61120 Medicare Insurance 3,038 4,682 4,432 4,773 61130 Employees Insurance 26,805 40,238 46,771 68,631 61170 Reth'ee Medical Insurance 122 0 - - 61180 Compensation Insurance 4,950 7,626 9,180 13,908 SUBTOTALPERSONNEL 289,287 455,770 459,777 545,843 62010 Communications 2,271 945 3,000 2,546 62012 Cellular Phone Charges 89 303 - - 62120 Training, Transportation, Meeting 0 25 750 636 62140 Membership, Subscription & Dues 0 0 1,000 849 62200 Advertising 0 0 1,250 1,061 62251 Other Agency Services 0 74 500 424 62300 Contract Services -Professional 4,113 2,869 3,930 3,759 62322 M&R Machinery & Equipment 0 0 1,400 1,188 62600 Parking Validation 38 0 1,000 424 SUBTOTAL CONTRACTUAL 6,511 4,216 12,930 10,887 63001 Miscellaneous Operating Expenses 54,314 58,069 53,958 45,566 63300 Gas & Diesel 258 296 500 422 SUBTOTAL COMMODITIES 54,572 58,365 54,458 45,988 65010 Rental City Equipment 2,260 2,796 2,796 2,796 65011 Equipment Replacement Charges 0 0 - - 65012 Accident Repair & Replacement Charges 230 540 540 540 SUBTOTAL FIXED CHARGES 2,490 3,336 3,336 3,336 TOTAL 352,859 521,687 530,401 606,053 '-dob Cnde AUTHORIZED PERSONNELit nm ADOPTED ;Full TimePartLme 2.00 FX 17 18, ... QROPOSED :FL1171me 2.00 Parf 7tme 7610 Senior Community Planner 4335 Senior Office Assistant 1.00 1.00 7330 Planning Technician* 0.00 1.00 TOTAL 3.00 0.00 3.00 1.00 Note: Neighborhood Initiatives Program transferred to Planning and Building Agency October 2015 * Partially. handed through Community Engatement Plan $50K and Leadership Draining & Community Engagement Program $50K 2-124 GENERAL FUND RESOURCE SUMMARY 01117620 Pub Wks-Traffic/Trans Eng 1,955,573 1,932,307 2,308,820 2,456,545 01117625 Pub Wks -Roadway Marking/Signs 981,934 527,495 568,000 568,000 01117630 Pub Wks -Streetlight Maintenance 2,806,521 2,463,095 2,911,527 2,330,425 01117642 Pub Wks -Graffiti Abatement 0 0 1,166,197 1,207,345 01117643 Pub Wks -Sanitation Services 0 0 0 1,604,223 01117650 Pub Wks-SARTC Maintenance 0 0 300,000 0 TOTAL 5,744,028 4,922,898 7,254,543 8,166,538 ' OPERATING EXPENSE �. ACTUAL FY'1516 ACTUAL FY 16 '{7 PRtlJECTED F.Y 1718 PROPOSED !. FY'�81:9 ' 61000 Personnel 1,683,415 1,198,710 1,366,812 2,872,741 62000 Contractual 2,867,785 2,873,871 4,596,500 4,101,820 63000 Cormnodities 177,551 171,329 95,852 136,433 65000 Fixed Charges 624,247 594,721 600,570 730,436 66000 Capital 309,122 0 400,000 130,000 67000 Debt Service 0 0 114,135 114,868 68000 Transfers 80,810 84,199 80,675 80,240 69000 Miscellaneous 1,097 67 0 0 TOTAL 5,744,028 4,922,898 7,254,543 8,166,538 doy ; - Cpdg AUTHORIZED PERSONNEL .. -�.., jADDPTED ,. Full'. Time FY 17 18 Part Time PROPOSEDiFY 18 19 ;Full Time Part Time-`!. 01390 Assistant Engineer I 1.00 1.00 02100 Assistant Engineer 11 3.25 2.93 02155 Assistant Traffic Operations Engineer 0.65 0.65 00320 City Engineer (MM) 0.20 0.20 01850 Contracts Administrator 0.00 0.10 02129 Principal Civil Engineer (MM) 0.43 0.43 06140 Projects Manager 0.25 0.25 04040 Public Works Crew Leader 0.65 0.65 02131 Senior Civil Engineer 1.75 2.00 07330 Senior Office Assistant 2.00 2.00 04280 Street Lighting Maintenance Worker 1.00 1.00 09130 Engineering Intern, P/T 4.50 4.50 09070 Senior Clerical Aide, P/T 1.00 1.00 TOTAL GENERAL FUND 11.18 5.50 11.21 5.50 2-125 GENERAL FUND RESOURCE SUMMARY PUBLIC WORKS AGEI�CY ET 37 1S. PRbPOSEP FL' JnbADOPTED rExSDNNT. _ �oaw ;,4iJTHORIED . , ._. .:; ; k'ull Tama Paxf Tome Tull a'It15e Part Teme ' SECTION 3: INTERNAL FUNDS 08617611 Construction Engineering 10.25 6.00 9.65 6.00 08617612 Design Engineering 16.75 8.00 15.25 8.00 08617620 Traffic Engineering 1.30 3.50 1.30 3.50 10117601 Pub Wks-Adunin Services 18.95 1.50 19.95 1.50 10117605 Pub Wks -Development fagoting 6.80 4.00 7.02 4.00 SECTION 5: SPECIAL REVENUE 02917620 Traffic Signal Maintenance 1.77 1.62 SECTION 6: ENTERPRISE FUNDS 05617640 Sanitary Sewer Service 16.95 3.00 16.95 3.00 05717640 Fed Clean Water Protection Ent 8.00 1.00 8.00 1.00 06017640 Water Cry WIT Prod & Supply 9.15 4.00 12.15 4.00 06017641 Water System Maint 14.75 3.00 15.75 3.00 06017644 Water Quality 9.25 7.00 3.75 4.00 06017645 Water Admin/Engineering 6.50 4.00 6.50 4.00 06017646 Water Meter Services 0.00 0.00 5.00 3.00 06017647 Recycled Water 0.00 0.50 06717650 PWA - SARTC Opeiations 0.70 0.70 06817640 Pub Wks-Enviromnent/Sanitation 4.98 4.98 06817641 Pub Wks -Roadway Cleaning 9.34 4.75 9.34 4.75 06817643 Pub Wks -Street Trees 14.03 5.00 14.03 5.00 06917640 Refuse Collection Service 5.35 0.75 5.35 0.75 TOTAL OTHER FUNDS 154.82 55.50 157.79 55.50 TOTALPERSONNEL 166.00 61.00 169.00 61.00 2-126 GENERAL. FUND PUBLIC WORKS ENGINEERING SERVICES PROGRAM Traffic & Transportation Engineering 01117620 Statement of Pur, pose Facilitate the safe and efficient movement of all modes of traffic on city streets and arterials, and be responsive to regional, state, and federal transportation issues, including identifying and securing outside funding sources. *See Accounting Unit 08617620 for additional program funding. ,., Accomplishments m FY 2017:-I8 ° * Begin implementation of Complete Sidewalk/Non-Motorized Connectivity Plan prioritized projects. * Obtain $13 Million in grant funding for capital projects including traffic calming, bike lanes, and signal synchronization projects Complete design of traffic signal synchronization project on 17th StreeUWesnninst'er Avenue. * Complete Design of Santa Ana Blvd and Fifth Street Protected Bike Lanes, and Flower Street bike lanes. Complete design of Euclid/Hazard traffic signal modification. * Assist construction of Safe Route to School improvements for Barringer, King, Monte Vista, and Washington Elementary Schools * Complete South Main Street Corridor Traffic Study Complete Traffic Signal Head Upgrades * Complete design of Bristol Street and Edinger Avenue Bike Lanes . z qction Pian forFY 2078 19,yj=. * Develop Active Transportation Plan * Complete implementation of traffic signal synchronization project on 17th Street'/Westritinster Avenue. ° Integrate SMSA findings into Circulation Element and Bicycle & Pedestrian Master Plans. * Develop Citywide Suggested Routes to School Plan. * Prepare grant £raiding applications for capital projects including traffic turning, bike lanes, and signal synchronization projects through the Active Transportation Prograin, Highway Safety Improvement Program, and Bicycle Corridor Improvement Program. * Complete design of lst/Jackson & 5th/Euclid traffic signal modification. Complete design of Civic Center Drive Bike Blvd and Main Street/15th Street Traffic Signal " actual _ �Actifal .. Estimated,. Objective,'.'.. .... , PERFQRMgNCE MEASURES .....:. .... ......:. .,:,.: .. ... ...:� FY 15-16i ::..FY 1617 ,;:,FY,17 FY 18-19 Service Level # of citizen, Council, and PD requests processed 643 742 725 700 # of parking permits issued (districts) 2969 (27) 3530 (27) 4550 (27) 4500 (27) # of traffic signals/striping/traffic control plan sets reviewed (average days to check) 395 (14) 600 (14) 550 (14) 500 (14) # of Traffic Impact Analyses Reviewed and Approved 8 8 10 8 it of special placard parking permits issued 450 463 540 500 Efficiency Average # of days to process citizen request's 31 30 30 30 Effectiveness Traffic Signals Added or Modified 1 4 6 3 Miles of Signal Timed Arterials 75 75 75 75 Maintain Compliance w/Measure M2 Yea Yes Yes Yes 2-127 GENERAL FUND PUBLIC WORKS ENGINERING SERVICES ACCOUNTING UNIT Traffic & Transportation Engineering 01117620 :J CES jSpFY NAQTUAL;K�, :�n]�ACTUAL,0i2l�:k y FROJJX�ftti�_� 1718 . .......... �PROPOSE[F� FY1819 61000 Salaries Regular 814,743 783,455 752,044 1,167,945 61020 Salaries Pail -Time 96,602 53,653 63,942 78,540 61040 Salaries Overtime 574 129 0 4,035 611(a) Retirement -Employer Contribution 158,532 167,528 219,617 331,810 61110 Part -Time Retirement 3,619 1,966 2,398 0 61120 Medicare Insurance 13,052 11,328 11,547 17,785 61130 Health Insurance 115,292 105,769 114,265 179,755 61170 Retiree Health Benefits 15,654 0 0 0 61180 Worker Compensation Insurance 10,529 10,189 -14,850 37,140 1,228,598 1,134,017 1,917,010 SUBTOTALPERSONNEL 1,178,663 62010 Communications 12,608 15,519 18,000 23,825 62120 Training, Transportation, Meeting 5,344 4,076 3,500 5,045 62140 Membership, Subscription & Dues 1,247 872 3,000 5,045 62300 Contract Services -Professional 163,348 125,308 325,000 99,200 182,547 145,775 132,115 SUBTOTAL CONTRACTUAL 349,500 63001 Miscellaneous Operating Expenses 28,663 122,438 45,000 31,765 63300 Gas & Diesel 2,954 2,756 2,852 3,650 31,617 1 125,194 35,415 SUBTOTAL COMMODITIES 47,852 65000 Building Rental 138,142 142,840 148,700 148,700 65010 Rental City Equipment 22,755 22,056 22,050 22,055 65011 Equipment Replacement Charges 4,410 11,244 11,245 11,245 65012 Accident Repair & Replacement Charge 1,344 1,632 1,630 1,200 65240 Public Works Administrative Charges 265,350 265,350 265,350 205,410 432,001 _74-3,122 388,610 SUBTOTAL FIXED CHARGES 448,975 66220 Improvements Other Thim Building 0 0 200,000 0 0 0 0 SUBTOTAL CAPITAL 200,000 67200 Principal -Capital Lease 0 0 3,155 3,155 0 0 3,155 SUBTOTAL DEBT SERVICE 3,155 68000-051 Transfer to Fund 051 0 3,154 0 0 68000404 Transfer to Fund 404 80,810 81,045 80,675 80,240 80,810 84,199 80,675 80,240 SUBTOTAL TRANSFERS TOTAL 1,955,573 1,932,307 2,308,820 2,456,545 . 0.. .... ,U .,. � Code HORIZ,%KRSQNNEE i ..ADOPTED Full Time JzO -Pa,rt-Time MFull , -_ 1 Trine Part Time...... 01390 Assistant Engineer 1 1.00 1.00 02100 Assistant Engineer 11 3.25 2.93 02155 Assistant Traffic Operations Engineer 0.65 0.65 00320 City Engineer (MM) 0.20 0.20 01850 Contracts Administrator 0.00 0.10 02129 Principal Civil Engineer (MM) 0.43 0.43 02131 Senior Civil Engineer 1.75 2.00 07330 Senior Office Assistant 2.00 2.00 09130 Engineering Intern, P/T 4.50 4.50 TOTAL 928 450 9.31 4.50 2-128 PUBLIC WORKS AGENCY ACCOUNTING UNIT Roadway Marldngs & Signs 01117625 StaiemenlofiP,urpose Provide safe traffic and pedestrian movement by maintaining and standardizing signs and painted legends. ." AccomplishmerifsinFY201718 * Implemented work order enterprise system (mySantaAna mobile phone Application) to track and service all sign maintenance service requests. Restriped one quadrant of the city. ._ =Action Plan FY201B * Continue to utilize work order enterprise system (mySantaAna mobile phone Application) to track and service all sign maintenance service requests. * Restripe North East quadrant of the city, PERFORMANCE MEASURES Actual - -- t Ac#ualr =Estimated ': ; Proposed FY 15„ FY FY;;18 Service Level Striping (all types - linear feet) 98,300 647,600 15,000,000 15,000,000 # of painted legends 8,400 5,400 7,000 7,000 # of painted curbs 74,100 33,000 50,000 50,000 # of signs repaired/replaced 1,550 400 600 600 # painted arrows 1,400 1,100 1,500 1,500 2-129 GENERAL FUND GENERAL FUND ACCOUNTING UNIT Pub Wks -Roadway Marking/Signs 01117625 Acs�punt� LINE ITEM�RESpURCF3 ACTUAL AC.'TUAL PROJEG''� PROPOSED '-, 61000 Salaries Regular 240,905 571 0 0 61.040 Salaries Overtime 4,581 142 0 0 61100 Retirement -Employer Contribution 44,348 37 0 0 61120 Medicare Insurance 3,495 3 0 0 61130 Health Insurance 57,462 37 0 0 61170 Retiree Health Benefits 3,569 0 0 0 61180 Worker Compensation Insurance 28,761 21 0 0 383,121 0 0 SUBTOTALPERSONNEL 811 62300 Contract Services -Professional 424,110 507,082 548,000 548,000 424,110 548,000 548,000 SUBTOTAL CONTRACTUAL 507,082 63001 Miscellaneous Operating Expenses 126,141 19,508 20,000 20,000 126,141 20,000 SUBTOTAL COMMODITIES 19,508 20,000 65010 Rental City Equipment 564 94 0 0 65240 Public Works Administrative Charges 46,901 0 0 0 47,465 0 SUBTOTAL FIXED CHARGES 94 0 69801 IC Default Issue 1,097 0 0 0 1,097 0 SUBTOTAL MISCELLANEOUS 0 0 TOTAL 981,934 527,495 568,000 568,000 2-130 GENERAL FUND PUBLIC WORKS AGENCY PROGRAM Streetlight Maintenance 01117630 Statement of purpose Provide Santa Ana with a modern, energy efficient lighting system. This program includes the design review, maintenance, and construction of street lighting systems to improve traffic and pedestrian safety, reduce maintenance costs, and discourage criminal activity. Accorriplishmentstn FY 201a * Purchase approximately 7,800 SCE owned streetlights, upgrade to LED fixtures and address under -lit areas throughout the City Action Plari'fot FY 201819 * Convert the purchased streelights to energy-saving LED fixture. NO �� ...t=affl a ual 3 mArvtak �h��ct� Service Level # of Edison -owned lights - LS -1 11,450 11,344 3,468 3,200 # of City -owned lights - metered - LS -3 1,742 1,872 1,952 2,500 # of City -owned lights - unmetered - LS -2 1,062 1,231 9,031 8,500 Efficiency % of outages evaluated and referred for repair 99 99 99 99 within 48 hours Average # of days to repair outages by contractor 2 2 2 2 Annual energy costs for street lighting ($) 2,563,275 2,102,767 2,250,000 1,850,000 2-131 GENERAL FUND GENERAL FUND ACCOUNTING UNIT Pub Wks -Streetlight Maintenance 01117630 Account!'LO r pqACTUAL OURDEt E;UNEITt RESOURCES'S Pp EACTAJAL PROJECTED N-FY 1Z 18 PROPOSE FY 18 79 61000 Salaries Regular 44,591 37,097 54,036 109,885 61040 Salaries Overtime 722 242 635 0 61100 Retirement-Ernployer Contribution 10,762 11,557 19,693 33,505 61120 Medicare Insurance 489 524 764 1,595 61130 Health Insurance 9,676 9,375 13,087 23,260 61170 Retiree Health Benefits 652 0 0 0 61190 Worker Compensation Insurance 4,805 5,086 7,737 12,955 71,696 63,881 -95,952 181,200 SUBTOTAL PERSONNEL 62000 Utilities 2,112,903 2,102,767 2,200,000 1,573,380 62120 Training, Transportation, Meeting 1,171 0 0 0 62300 Conti -act Services -Professional 119,235 96,105 100,000 122,810 62321 Maintenance & Repair Improvement 27,819 22,142 25,000 40,000 2,261,128 2,221,014 2,325,000 1,736,190 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 19,793 26,627 28,000 39,570 19,793 26,627 28,000 39,570 SUBTOTAL COMMODITIES 65100 Liability Charges 73,020 79,745 79,835 81,135 65240 Public Works Administrative Charges 71,761 71,760 71,760 51,350 144,781 151,505 151,595 132,485 SUBTOTAL FIXED CHARGES 66220 Improvements Other Than Building 309,122 0 200,000 130,000 309,122 0 20-0,000 130,000 SUBTOTAL CAPITAL 67003 Loan Payment OBF 0 0 110,980 110,980 0 0 110,980 SUBTOTAL DEBT SERVICE 110,980 69801 IC Default Issue 0 67 0 0 0 67 0 SUBTOTAL MISCELLANEOUS 0 TOTAL 2,806,521 2,463,095 2,911,527 2,330,425 Jobm. ' ,p - , .-.. Code PERSONNEL �. ; .. ......... E FT ,Full �Par%TftnTnqe PROPOSED _ ............. .. , FY84S Parnne:: 06140 Projects Manager 0.25 0.25 04280 Street Lighting Maintenance Worker 1.00 1.00 TOTAL 0.00 1.25 -000 -125 2-132 GENERAL FUND SANITATION ENTERPRISE - PWA PROGRAM Graffiti Removal Street Cleaning 01117642 ';.Statement of Purpose Ensure that all City streets are maintalnedfree ofgraflti. - Accomplishments in FY 2017:1$ * Recruit an additional, dedicated part-time Sr. Clerical Aide for the Graffiti Hotline to improve customer service. Continue to proactively market the mySanmAna smanphone application to the public and emphasize additional reporting services. lictionPlan for Recruit an additional, dedicated part-time Sr. Clerical Aide for the Graffiti Hotline to improve customer service. * Continue to proactively market the rnySantaAna smartpbone application to the public and empbasize additional reporting services. Actual' ..ActuAl Eshinateil `;Oblec6ve PERFORMANCE MEASURESUMEY ,.' '- '. ;- FY 151fi, ,. FY;1$1,7,_-. FY 17-1$ Service Level Graffiti Removal - Square Footage 4,250,000 4,051,000 4,200,000 4,200,000 # of graffiti locations cleaned 150,000 119,000 1,300,000 1,300,000 Total painted - Square Footage 3,625,000 3,508,000 3,500,000 3,500,000 Total water -blasted - Square Footage 500,000 452,000 425,000 425,000 Total Chemical - Square Footage 125,000 70,650 155,000 155,000 # of signs (graffiti removal) 4,250 3,680 4,000 4,000 2-133 GENERAL FUND GENERAL, FUND ACCOUNTING UNIT Pub Wlcs-Graffiti Abatement 01117642 61000 Salaries Regular 0 0 46,032 56,145 61010 Salaries Cash Out/Separation 0 0 0 15,965 61020 Salaries Part -Time 0 0 14,326 18,570 61040 Salaries Overtime 0 0 349 0 61100 Retirement -Employer Contribution 0 0 12,479 17,820 61110 Part -Time Retirement 0 0 537 0 61120 Medicare Insurance 0 0 871 1,085 61130 Health Insurance 0 0 11,603 15,075 61180 Worker Compensation Insurance 0 0 6,001 8,685 0 0 92,197 133,345 SUBTOTAL PERSONNEL 62010 Communications 0 0 1,000 1,000 62300 Contract Services -Professional 0 0 1,073,000 1,073,000 0 0 1,074,000 1,074,000 SUBTOTAL CONTRACTUAL TOTAL 1 0 1 0 1 1,166,197 1 1,207,345 04040 Public Works Crew Leader 0.65 0.65 09070 Senior Clerical Aide, P/T 1.00 1.00 TOTAL 0.65 1.00 0.65 1.00 2-134 GENERALFUND GENERAL FUND ACCOUNTING UNIT Pub Wks-Snnitation Services 01117643 Account' .. .... ' .., .'. - LINE)TEII/I, RESOURCES - ACTUAL'P ACTUAL PRO,lECTED FY,'17 18 ; . ;PROPOSED `_'. ,:.. FY 18 J8: s. 61000 Salaries Regular 416,746 61020 Salaries Part -Time 43,015 61040 Salaries Overtime 22,500 61100 Renrement-Employer Contribution 96,301 61110 Part -Time Retirement _ 61120 Medicaha Insurance 5,128 61130 Health Insurance 96,418 61170 Retiree Healtr Benefits - 61180 Worker Compensation Insurance 61,078 0 0 0 741,186 SUBTOTAL PERSONNEL 62010 Connnmucations 10,000 62120 Training, Transportation, Meeting 1,250 62140 Membership, Subscription & Dues 1,253 62300 Contract Services -Professional 572,762 62321 Maintenance& Repair Improvement 25,000 62322 Maintenance & Repair Machinery & Equipment 1,250 0 0 0 611,515 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 25,000 63100 Uniforms & Tools 0 63300 Gas & Diesel 16,448 0 0 0 41,448 SUBTOTAL COMMODITIES 65010 Rental City Equipment 98,045 65011 Equipment Replacement Charges 10,338 65012 Accident Repair& Replacement Charge 1,740 65020 City Yard Rental 11,648 65040 Computer Services Charge _ 65050 Into Tech Charges 45,065 65100 Liability Charges 30,450 65220 Treasury/Accounting Charges 12,055 65240 Public Works Administrative Charges - 65400 Indirect Costs 0 0 0 209,341 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 0 0 0 0 0 0 0 SUBTOTAL CAPITAL 67200 Principal -Capital Lease 0 0 0 733 0 0 0 733 SUBTOTAL DEBTSERVICE TOTAL 0 0 0 1,604,223 AUTHORIZED PERSONNEL Coddd e ;.Full ADOPTED Time .' FY IT -18,; , Part TIMe PROPOSED Full Lme':; Part Tlme `- 01772 Assistant Public Worlcs Maintenance Manage, (A 0.34 0.34 04200 Data puny Office Asst 0.50 0.50 00440 Equipment Operator 2.00 2.00 04060 Maintenance Worker B 6.00 6.00 01200 Management Aide (UC) 0.34 0.34 06140 Projects Manager 0.34 0.34 04040 Public Works Crew Leader 1.00 1.00 04519 Public Works Dispatcher 0,17 0.17 04430 Public Works Maintenance Manager (MM) 0.34 0.34 04330 Tree Maintenance Supervisor 1.00 1.00 04170 Tree Trimmer 2.00 2.00 09070 Senior Clerical Aide, P/T 1.00 1.00 09240 Sr. Maintenance Aide 1, P/T 4,00 0.00 09260 Sr. Maintenance Worker, P/T 0.00 4.00 TOTAL. 14.03 5.00 14.03 5.00 2-135 GENERAL FUND GENERAL FUND ACCOUNTING UNIT Pub Wks-SARTC Maintenance 01117650 Account LINE ITEM RESOURCps L ACTUAEl ACTUAL PROJECTED 3fy 1MR 798 PROPOSED Fi1$19 62300 Contract Services -Professional SUBTOTAL CONTRACTUAL TOTAL 0 0 300,000 0 0 0 0 0 300,000 300,000 0 0 2-136 GENERAL FUND DEPARTMENT RESOURCE SUMMARY 2-137 ACTIVITIES ACTUAL gCTUAL -' PROJECTED _ PROPOSEL) [ 15.71$ ..FY 16 17 FY 17 18 Fi`1$-19'- -' 01118810 Economic Development 455,598 592,396 835,297 759,038 01118811 Homeless Services 0 0 0 196,069 01118825 Sales Tax Rebate 0 0 15,000 25,000 TOTAL 455,598 592,396 850,297 980,107 OPERATING EXPENSE ACTUAL gCTWAL „i PROJECTED PROpOSEW- ...., ..., FY 15;16 ..,.,FY 161I FY1'�'1$ aFY1819y';-. 61000 Personnel 348,779 338,223 441,992 813,530 62000 Contractual 60,708 202,631 342,700 83,693 63000 Commodities 25,058 7,534 12,000 12,606 65000 Fixed Charges 21,053 44,008 53,605 70,278 TOTAL 455,598 592,396 850,297 980,107 Jnb ADAPTED FY i7 1$ PROPOSED FYi.1$ 19 ,AUTHORIZED PERSONNEL - Cotle' Full Time `Part Time ;' Full T[me :' Part Lme u.. 2870 Executive Director of Connnunity Development 0.45 0.45 3750 Homeless Services Manager 0.00 1.00 0350 Economic Development Specialist Ill 1.00 1.00 0550 Economic Development Specialist II 1.00 1.00 0151 Principal Management Analyst 0.00 0.15 0150 Senior Management Analyst 0.15 0.00 7321 Community Development Commission Secretary 0.45 0.45 9770 Administrative Aide 0.00 1.00 0.00 1.00 TOTAL 3.05 1.00 4.05 1.00 2-137 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT PROGRAM Various To retain and attract businesses, jobs, and investment in SantaAna by providing timely information and assistance to businesses, through various services and programs that foster business development. Efforts focus on fostering a positive image of the City among professionals influencing site selection decisions and communicating the availability of incentive programs designed to aid businesses. Extensive competition and the need for a strong and diverse business base make it imperative that the Agency continues to conduct a pro -active business retention & attraction program. * Facilitated the negotiation of an Exclusive Negotiations Agreement for redevelopment of 3rd and Broadway parking structure site. * Completed sale and development of city -owned property at 1232-1244 S. Bristol for Davila Dialysis Center. * Over 450 businesses have been visited by the City/Chamber Business Retention Team during FY 1647 & 17-18. * Worked with local stakeholder groups to pass a Resolution of Support for Workers Cooperatives. * Oversaw administration of Chamber of Commerce contract for tourism and marketing. * Successfully attracted National Forensics Association conference to Santa Ana for 2019. * Released RFQ/Development Concepts solicitation for the YMCA building * Continued presence at International Council of Shopping Centers conference marketing development and retail * Continued partnership with Chamber of Commerce on Economic Development Council. * Worked with over 55 companies to find sites in Santa Ana (Del Amo Motorsports, Aldi, IPC USA) * Worked with over 65 companies to assist than with the Planning and Building process. * Continued to facilitate City's participation in the Orange County Recycling Market Development Zone, an economic development tool that will provide incentives to stimulate business development in Santa Ana. * Facilitated project with design farm Gensler in the development of the South Main Visioning Plan for public improvements such as new shade trees, street lighting, bus shelters, and enhanced crosswalks for the area. k. tISk _ P * implement citywide branding strategy pending the allocation of resources. * Implement economic development strategic plan pending the allocation of resources. * Continue to monitor and meet with largest employers and highest sales tax generators. * Continue to support small businesses through partnerships with SBA, SBDC, and Chamber of Commerce. Continue to administer small business incentive grants utilizing CDBG funds. huplement Arts and Culture Master Plan. Develop content for new economic development portal on City's website. Conduct Broker/Developer bus tour to highlight city -owned properties and privately -owned vacant properties as potential development opportunity sites. Continue to support for small business and worker cooperatives in the City. * Market city -owned property for disposition and development. * Collaborate with City of Garden Grove to plan to potentially redevelopment Willowick site. aHIRE 0x st.� Atuzl 'cfica r Jpose -- 2`1 Service Level # of businesses assisted 300 300 300 300 # of businesses visited 260 330 350 400 2-138 GENERAL FUND COMMUNITY DEVELOPMENT AGENCY ACCOUNTING UNIT Economic Development 01118810 Account "' LINE ITEMRESOURCESF ACTUAL ACTUAL _ PROJECTED PROPOSED' Code. :: - , �',,. 15 16 ` Y 6 17 F1 FY 17 18 . , FY f8.19 61000 Salaries Regular 242,835 199,971 236,079 388,915 61020 Salaries Part -Time 10,209 30,911 60,000 30,050 61040 Salaries Overtime 2,677 3,243 6,000 0 61100 Retirement -Employer Contribution 47,343 57,803 85,601 130,205 61110 Part -Time Retirement 77 0 0 0 61120 Medicare Insurance 3,632 3,273 4,708 6,075 61130 Health Insurance 35,869 40,709 42,893 67,000 61170 Retiree Health Insurance 2,051 0 0 0 61180 Workers Compensation Insurance 4,086 2,313 6,711 13,750 SUBTOTALPERSONNEL 348,779 338,223 441,992 635,995 62000 Utilities 111 130 0 0 62010 Communications 7,424 4,380 6,538 7,400 62012 Cellular Phone Charges 161 650 2,189 650 62120 Training, Transportation, Meeting 6,260 6,467 6,000 2,050 62140 Membership, Subscription & Dues 1,169 50 10,092 11,430 62200 Advertising 2,210 925 12,737 6,000 62201 Business Promotion 10,500 8,655 0 0 62251 Other Agency Services 0 14,438 0 0 62300 Contract Services -Professional 25,463 165,472 288,500 19,044 62302 Contracted Vendor Personnel Services 1,215 890 467 585 62400 Auditor Fee 684 313 250 0 62600 Parking Validation 1,011 131 927 1,000 62700 Auto Expense 4,500 130 0 6,000 SUBTOTAL CONTRACTUAL 60,708 202,631 327,700 54,159 63001 Miscellaneous Operating Expenses 25,058 7,484 12,000 11,268 63300 Gas & Diesel 0 50 0 0 SUBTOTAL COMMODITIES 25,058 7,534 12,000 11,268 65000 Building Rental 9,065 16,615 22,280 22,820 65010 Rental City Equipment 0 425 0 0 65012 Accident Repair & Replacement 0 14 0 0 65040 Computer Service Charge 260 1,574 1,840 2,044 65050 Info Tech Charges 4,509 7,079 8,275 9,192 65100 Liability Charges 7,219 18,144 21,210 23,560 65400 Indirect Costs 0 157 0 0 SUBTOTAL FIXED CHARGES 21,053 44,008 53,605 57,616 TOTAL 455,598 592,396 835,297 759,038 2-139 GENERAL FUND COMMUNITY DEVELOPMENT AGENCY ACCOUNTING UNIT Economic Development 01118810 Jbb AUTHORIZED PERSONNEL Code _ ,. , s« PRO �ECTE6 < Full Time FY 17 1@ ,`� ParlTime:: PwP;OSE0 Full Tlin� 1$ 19 . Parl.Ttme 2870 Executive Director of Community Development 0.45 0.45 0350 Econonuc Development Specialist llI 1.00 1.00 0550 Economic Development Specialist II 1.00 1.00 0151 Principal Management Analyst 0.00 0.15 0150 Senior Management Analyst 0.15 0.00 7321 Community Dev. Commnission Secretary 0.45 0.45 9770 Administrative Aide 1.00 1.00 3.05 1.00 3.05 1.00 TOTAL 2-140 COMMUNITY DEVELOPMENT AGENCY HOMELESS SERVICES PROGRAM 01118811 To utilize a mull -disciplinary approach to address homelesssness, especially concerning; health and suety conditions, provision of outreach and engagement activities, and collaborative work with community partners to address homelessness in Santa Ana. The guiding principles include: * Goal of bringing best practices ofhomeless service delivery to the City of Santa Ana, such as the Housing First and Harm Reduction model. * Strengthend collaboration with the County of Orange and other cities in coordination ofhomeless services and * Increased assistance to individuals experiencing homelessness and addressing areas ofhousing, employment, substance abuse treatment, medical health and other basic needs. * Coordinate services with law enforcement agencies, affordable housing, homeless outreach, housing navigation, and/or case management. SERVICE PROGRAM Activities implemented throughout the City to address homelessness will be coordinated by the Community Development Agency. In Fiscal Year 2018-2019, aetiviites will include: 1. Supporting the permanent and long-term solution of permanent Supportive Housing; 2. Strengthening the collaboration with the County of Orange, other cities, and stakeholders in the coordination of homeless services and the development of a regional plan. 3. Developing and implementing a city-wide strategic plan to address and reduce homelessness. 4. Participate and provide leadership within the Orange County Coordinated Entry System, Continuum of Care Board, and Committees. 2-141 GENERAL FUND COMMUNITY DEVELOPMENT AGENCY IIomeless Services 61000 Salaries Regular 61100 Retirement -Employer Contribution 61120 Medicare Insurance 61130 Health Insurance 61180 Workers Compensation Insurance 63001 SUBTOTAL PERSONNEL 62010 Conununications 62012 Cellular Phone Charges 62120 Training, Transportation, Meeting 62300 Contract Services -Professional 0 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 0 SUBTOTAL COMMODITIES 65000 Building Rental 65040 Computer Service Charge 65050 Info Tech Charges 65100 Liability Charges 0 SUBTOTAL FIXED CHARGES 0 TOTAL * Funds for FY 17-18 were appropriated to AU 01118810. 3750 Homeless Services Manager TOTAL 2-142 ACCOUNTING UNIT 01118811 0 0 0 114,950 0 0 0 44,455 0 0 0 1,665 0 0 0 10,765 0 0 0 5,700 0 0 0 177,535 0 0 0 510 0 0 0 684 0 0 0 2,500 0 0 0 840 0 0 0 4,534 0 0 0 1,338 0 0 0 1,338 0 0 0 5,015 0 0 0 449 0 0 0 2,020 0 0 0 5,178 0 0 0 12,662 0 I. 0 I 0 I 196,069 1.00 1.00 1.00 0.00 1.00 0.00 GENERAL FUND COMMUNITY DEVELOPMENT AGENCY ACCOUNTING UNIT Sales Tax Rebate 01118825 Account'ACTUAL "`ACTUAL`: PROJECTED PKOPOSED LINE ITEM,RESOURCES Code .: FY 15 16 FY 164Z. - FY;1a=18 FY 62300 Contract Services -Professional 0 0 15,000 25,000 SUBTOTAL CONTRACTUAL 0 0 15,000 25,000 TOTAL 0 0 15,000 25,000 2-143 GENERALFUND RESOURCE SUMMARY VARIOUS ACCOUNTING UNIT Cannabis Proaram 011 -VARIOUS ��f� R3 F4I� REVENUES 01102002 - 50046 Medical Marijuana Business License Tax 2,260,000 01102002 - 51615 Adult -Use Retail Operating Agrint. Fees 5,500,000 01102002 - 9 51100 - Couuneroial Cannabis Operating AgreamentFees - 7,800,000 51103 Cultivation,Distribution, Manufaokning and Testing 01116002 - 51613 Adult -Use Retail Cannabis Reg Pee 0 01116002 - 51614 Adult-Usc Retail Regulatory Safety Permit 205,460 01114002 - 51706 MMD Regulatory Safety Permit 0 01116002 -55605 MMD Administrative Citation 27,810 01116002- 53626 MMD Registration Application Fees 1,700 TOTALREVENUFS 0 0 0 15,794,970 EXPFNDI'1'URES 01108016 City Anomey's Office 399,465 01110016 Finance & Management Services 127,905 01114016 Police Department 1,268,797 01116016 'Planning& Building Agency 373,611 01113203 Reserve for Approp. - Youth Programs 2,600,000 01113203 Reserve for Approp. - Cannabis Enforcement 2,600,000 7,369,778 011 Various Assigned to General Fund Operations 8,425,192 TOTAL EXPENDITURES 0 0 0 15,794,970 I' OPERATING EXPEFYSE ACTUAL 9516,--,: ACTUAI .. ': .FY 16 17, ADOPTED FYI l7 .._ PROPDSED,, n -:AFY'x 19-111,". _'.. 61000 Personnel 2,029,755 62000 Contractual 111,743 63000 Commodities 23,360 65000 Fixed Charges - 0 0 0 4,920 69000 Reserve Approp. Youth Pgms/Enforcement 5,200,000 7,369,778 Assigned to General Fund Operations 0 0 0 8,425,192 15,794.970 TOTAL -Expenditure actuals for FP1546 through 17-18 are reflected in the respective Departmental budgets fi?RIT.�S N EN as8& rug1ivvC"$.9EP-919 �..�W-eme-�'-ice .._TI„L?:- 0471 Assistant City Attorney 2.00 0770 Code Enforcement Officer 2.00 7070 Police Officer 5.00 6521 Revenue Contract/Compliance Examiner 1.00 2500 Police Sergeant 1.00 TOTAL 0.00 0.00 11.00 0.00 "Positions are reflected in the respective Departmental budget - General Fund Sunvnary 2-144 GENERAL FUND CANNABIS PROGRAM ACCOUNTING UNIT Youth ProErams/Cannabis Enforcement 01113203 69011 Reserve for Approp. - Youth Programs 1 0 61100 Retirement -Employer Contribution 0 0 0 2,600,000 69011 Reserve for Approp, - Cannabis Enforcement 0 3,750 0 0 0 2,600,000 TOTAL 61180 Workers Compensation Insurance 0 0 0 12,825 0 0 0 5,200,000 CITY ATTORNEY'S OFFICE ACCOUNTING UNIT Cannabis Program 01108016 61000 Salaries -Regular 0 0 0 258,525 61100 Retirement -Employer Contribution 0 0 0 79,300 61120 Medicare Insurance 0 0 0 3,750 61130 Health Insurance 0 0 0 45,065 61180 Workers Compensation Insurance 0 0 0 12,825 0 0 TOTAL 0 399,465 0471 Assistant City Attorney2.00 TOTAL 0.00 0.00 2.00 0.00 FINANCE & MANAGEMENT SERVICES AGENCY ACCOUNTING UNIT Cannabis Program 01110016 61000 Salaries -Regular 61100 Retirement -Employer Contribution 61120 Medicare Insurance 61130 Health Insurance 61180 Workers Compensation Insurance SUBTOTALPERSONNEL 63001 Miscellaneous Operating Supplies SUBTOTAL COMMODITIES TOTAL, 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 81,610 25,035 1,185 17,595 0 127,905 0 0 0 0 127,905 01870 Revenue Contract Compliance Examiner 1.00 0.00 0.00 1.00 2-145 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT Cannabis Program 01114016 Account $K 2, Y t - � v "T"t y 6,1FY Ery, - " PROROSED : 1819 61000 Salaries -Regular 0 0 0 770,283 61040 Sidanno-Overtnua 0 0 0 117.232 61100 Refireatent-Employer Contribution 0 0 0 100095 Medicare ,dirare luaurarre 0 0 0 11�158 61130 Health Insurance 0 0 0 119,136 61170 Retiree Health Bronata 0 a 0 5,777 61180 Work. Conournaidini Insuranoc, 0 0 0 71,856 SUBTOTAL PERSONNEL 0 1,195,527 0 0 62010 Concrounications 0 0 0 5,400 62120 Trading & Tratispantation 0 0 0 5,000 62300 Count t Ser,rins Puclessi.ind 0 0 0 53,189 0 0 SUBTOTAL CONTRACTUAL 0 63,589 63001 106re11raner. Operating Entannars 0 0 0 9,681 SUBTOTAL COEMODITNES 0 9,681 0 0 TOTAL 0 0 0 1,268,797 -,,job UTHO VEDPFRSONNE CodeMMn_ ADOPTED 7F_Full Tune MT PartMovnem x�n L POSE Full Time tr 9h D 01990 Poke Offlan 5,00 01710 Sergeant 1.00 TOTAL 600 0.00 000 000 PLANNING & BUILDING AGENCY ACCOUNTING UNIT Cannabis Program 01116016 12 :TJF XCTUA11 �g"ACW XR , ADOPTED PROPOSER _` 61000 Salaries -Regular 0 0 0 212,788 61100 Retirearient-Eirploye, Contribution 0 0 0 66,139 61120 Mean.... Inao.c. 0 0 0 3,085 61130 Health Insurance 0 0 0 18,892 61180 Worker, C.ipansation lac..c 0 0 0 5,954 SUBTOTALPERSONEFEL 0 306,858 0 0 62010 Couranducations 0 0 0 4,007 62120 Training & Transportation 0 0 0 1,846 62140 Membership, S.bscnptio. & Does 0 0 0 615 62200 AcrvartWrig 0 0 0 0 62300 Contact Smcies Professional 0 0 0 41,686 0 0 SUBTOTAL CONTRACTUAL 0 48,154 63001 Miscellaneous Operating Expenses 0 0 0 12,000 63300 Gas or Diesel 0 0 0 1,679 SUBTOTAL COMMODITIES 0 13,679 0 0 65010 Equipment Rental, City 0 0 0 4,320 65012 Accident Repair & Replacement 0 0 0 600 0 0 SUBTOTAL FIXED CHARGES 0 4,920 TOTAL 0 0 0 373,611 JobAUTHORIZEI)'PERSONNEL��:i:�:�:� q , _kll-t - Godis %. ADOPTED FY 17,18`, -,--iPROPOSEDFY-,IB7,19:�l: fe 0770 Code Enforcement Officer 2.002.00 TOTAL 200 0,00 200 000 2-146 SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT Public, Educational and Governmental (PEG) TV Fund 02113200 ''StatemenfofPurpose, To provide capital equipment and support services for the City's cable TV operations. Account LINE ITEM f2ESOURCS .. ...._:: .:; Code. ACTUAL FY.1516' ?' :ACTUAL '. FY161Z:i= PROJECTED F,Y_1718 PROPOSED ..FYj16-19. REVENUES: 50001 Balance from Prior Yew 0 0 266,996 20,000 50054 CATV PEG Access Support 250,401 88,790 240,000 240,000 58000 Earnings on Investment 10,560 11,964 13,000 13,000 260,961 100,754 519,996 273,000 EXPENDITURES: 62300 Contract Services - Professional 2,783 4,302 0 30,000 SUBTOTAL CONTRACTUAL 2,783 4,302 0 30,000 63001 Misc Office Expense 31,433 22,116 423,600 33,000 SUBTOTAL COMMODITIES 31,433 22,116 423,600 33,000 66220 Improvements Other Than Building 0 0 0 210,000 66400 Machinery & Equipment 2,246 0 96,396 0 SUBTOTAL COMMODITIES 2,246 0 96,396 210,000 TOTAL 36,462 26,418 519,996 273,000 2-147 SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT Fees and Donations Fund 02213200 To provide additional support forpark, library, recreation and zoo programs through donations and special revenue sources. € Account LWITEM RESOURCES bode „n:; , r .:_. .... ACTUAI. FY 7S 16 ACTUAL ^? FY 76 N9 € FRFOtI� C�$ D PFOPOSED Y'IS,tJ REVENUES 57010 Miscellaneous Recoveries 47,918 46,003 16,204 15,000 57081 Gifts and Donations 17,301 17,192 23,485 20,000 58000 Earnings on Investment 4,110 4,364 4,815 5,000 69,328 67,559 44,504 40,000 EXPENDITURES: 62300 Contract Services - Professional 12,758 23,138 8,000 20,000 SUBTOTAL CONTRACTUAL 12,758 23,138 8,000 20,000 63001 Misc Office Expense 3,836 12,082 10,000 20,000 SUBTOTAL COMMODITIES 3,836 12,082 10,000 20,000 TOTAL 16,594 35,220 18,000 40,000 2-148 GENERAL FUND STRATEGIC PLAN PROJECTS (STRATEGIES) PURPOSE: In 2015, the City of Sana Ana Mayor and City Council approved a Surplus Allocation Plan due to increased revenue and decreased expenditures across the City in the previous fiscal year. The Surplus Allocation Plan outlines specific one-time expenditures for these funds. The projects represent improvements throughout the community in the areas of Facilities & Assets, Technology, Investment, Parks, and Safety & Security (see next page for a list of projects and their amounts). Funds are not imbedded in department budgets, but rather separated in a different fund to track performance and aecommo date multi-year efforts. 05010024 Information Services, Equipment UpgradslNetwork-Data Center/PerndtoBudget 62300 Contract Services-Profesaimhal ACTUAL ACTUAL PROJECTED PROPOSEI 76,476 408,901 1,398,250 0 FY 1546 FY 16-17 FY 17-18 FY 18-19 REVENUES 48,900 66220 Improvements Other Than Buildings 173,841 1,634,848 1,130,770 0 05002002 74 Transfer to Civic Center 419,000 0 0 0 0 61020 50001 Balance Front Prior Year 0 0 5,228,811 2,620,113 59000 011 Transfer from Fund 11 11,250,000 0 0 1,450,000 TOTAL COUNCIL SPECIAL PROJECTS REVENUES 11,250,000 0 7228,811 4,070,113 EXPENDITURES Medicare 444 3,154 5,970 0 05005018 CMO Projects: Honnelescness/Cormnuuications 1,270 18,188 70,630 0 62300 Contact Services -Professional 99,750 8,218 0 0 63001 Misc. Operating Expenses 33,944 1,410 27,500 0 69011 Reserve Appropriation 0 0 0 2,470,113 05010018 Finance Projects: Pension Stability 62303 Pension Stability 0 0 0 0 05010021 Finance: SARTCIChy HalWalbNewbope Library/Grand Cmrtral/Corbin/El Salvador/Jerome 66200 Building Improvement 5,702 703,896 100,000 0 05010022 Finance: City Fleet Replacement Public Works Agency: GIS/CIP-Asset Management 66400 Machinery & Equipment 353,164 733,321 900,000 0 05010023 Finance: Corporate Yard Mise. Operating Expenses 2,972 0 0 66200 Building Improvement 518,354 125,000 150,000 0 05010024 Information Services, Equipment UpgradslNetwork-Data Center/PerndtoBudget 62300 Contract Services-Profesaimhal 0 20,738 66400 Machinery & Equipment 76,476 408,901 1,398,250 0 05013018 Parke & Recreation: Pinks & Facilities Lnprovernents, be. Lighting/Civic Center/Tennis CourtwSoecer Field 66200 Building Improvement 05016018 48,900 66220 Improvements Other Than Buildings 173,841 1,634,848 1,130,770 0 68000 74 Transfer to Civic Center 419,000 0 0 0 05014018 Police: Body Cameras 62300 Contract Services-Pmtessionel 0 2,476 340,627 0 63001 Miscellaneous Operating Expenses 444 05016018 Planning & Building: General Plan Update/Mane, East Zone Expansion 61000 Salaries 23,793 188,792 411,595 0 61020 Salaries Part -Tine 17,359 42,947 0 0 61100 Retirement 6,150 57,956 95,300 0 61110 Part Time Retirement 341 1,261 0 0 61120 Medicare 444 3,154 5,970 0 61130 Employees Insurance 1,270 18,188 70,630 0 61180 Workers Compensation 326 2,330 4,280 0 62300 Contract 9e1vhoes-Professional 53,317 4,207 116,785 150,000 63001 Misc. Operating Expenses 145 4,508 22,104 0 05016019 Plot n.ing&Building: General Phm(FY18-19) 62300 Contract Services-Pndcasional 0 0 0 850,000 05016XXX Ple...mg & Building, General Plan (FY 19-20) 62300 Contract Services -Professional 0 0 0 600,000 05017018 Public Works Agency: GIS/CIP-Asset Management 62300 Contract Services-Profesaimud 34,457 187,674 305,000 0 63001 Mise. Operating Expenses 2,972 0 0 0 05018018 Community Development: City-wide Placemaking & Branding 62300 Contract Services -Professional 0 59,392 150,000 0 63001 Miscellaneous Operating Expenses 14,104 TOTAL COUNCIL SPECIAL PROJECTS EXPENDITURES 1,820,807 4,272,665 5,228,811 4,070,113 2-149 GENERAL FUND COUNCIL SPECIAL PROJECTS (STRATEGIES) -CONTINUE TECHNOLOGY APPROVED GIS System Development ALLOCATION Projects and Programs: 1,065,000 FACILITIES & ASSETS' 273,600 Corbin Center 50,000 Corporate Yard 650,000 Grand Central Building 450,000 Jail Facility 150,000 City flail 155,000 Newhope Library 40,000 .Jerome Center 50,000 EI Salvador Center 15,000 City Fleet Replacement 1,300,000 Calle Quatro Street 25,000 TECHNOLOGY 50,000 GIS System Development 125,000 Network, Data Centers, Communications 1,065,000 IT Equipment Upgrade 273,600 Financial Budgeting Application 400,000 Planning & Building Permitting Application 300,000 Communications Equipment 120,000 Communications Equipment 70,000 Public Works CIP, Asset Management 300,000 INVESTMENT 50,000 Santa Ana City -Wide Branding Study 200,000 General Plan Update 1,000,000 Metro East Zane Expansion 100,000 Pension Stability Fund 500,000 Pla crualdng City -Wide 100,000 SARTC Defer, ed Maintenance-hIVAC 650,000 PARKS Angel Park Restroom Renovations 50,000 Riverview Basketball Court & Parking 97,400 Santiago Bike Trail Resurfacing 70,000 Santiago Playground Equipment Replacement 230,000 Bomo Koral Sidewalle Walkway Renovations 150,000 Dan Young Soccer Field N2 640,000 Cabrillo Park Tennis Court Renovations 75,000 Windsor Tennis Courts 140,000 Civic Center Joint Powers Anth. Renovations 419,000 SAFETY & SECURITY Body Cameras 350,000 Security Lights (Various Locations) 540,000 Homeless 400,000 TOTALALLOCATION 11,250,000 2-150 GENERAL FUND CAPITAL PROJECTS PURPOSE: The Capital Outlay Fund accounts for the City's capital spending. In recent years, revenue from this fund has primarily been derived through transfers from the General Fund. Prior to passage of Proposition 13 in 1978, the City set a property tax sufficient to support its capital needs and payments on City Hall. With the passage of Proposition 13, the City's flexibility in setting the property tax rate was in effect eliminated. ACTUAL ACTUAL PROJECTED PROPOSED RV 15-16 FV 16-17 FV 17-18 FV 18-19 REVENUES 5102002 MISCELLANEOUS REVENUES 50001 Balance From Prior Year 0 0 440,367 394,925 57960 Rental of Property 423,500 423,500 0 0 58004 Interest Earned on Bond Proceed 33,662 31,578 33,691 0 58005 Investment Income - Trustee 8 171 329 0 59000 101 Transfer from Fund 101 0 901 0 0 59000 11 Transfer from Fund 011 0 1,161,459 292,000 292,000 59000 27 Transfer from Fund 027 0 450 0 0 59000 60 Transfer from Food 060 0 20,726 0 0 59000 68 Transfer from Fund 068 0 5,407 0 0 59000 75 Transfer from Fund 075 0 3,605 0 0 59000 86 Transfer from Fund 086 0 3,154 0 0 59301 Financing Proceeds 0 1,462,000 0 0 SUBTOTAL MISCELLANEOUS REVENUES 457,170 3,112,952 766,387 686,925 05113002 CAPITAL OUTLAY FUND 50001 Balance From Prior Year 0 0 0 531,340 53332 Baseball Surcharge 8,184 6,212 4,983 5,000 57000 Expense Reimbursement 0 0 4,319 0 57363 Cell Tower Lease Agreements" 572,364 547,629 583,192 613,620 SUBTOTAL PARKS CAPITAL OUTLAY FOND 580,548 553,841 592,494 1,149,960 TOTAL REVENUES 1,037,718 3,666,793 1,358.881 1,836,885 EXPENDITURES 5105015 Non -Departmental 62304 Patrrership Costs 0 643,567 0 0 66200 Building Improvement 276,353 0 269,367 223,925 66220 Improvements Other Than Buildings 0 7,745 0 0 67100 Principal -Debt Service 0 0 463,000 463,000 67200 Principal -Capital Lease 0 556,052 0 0 67210 Interest-Cnpind Lease 0 55,651 0 0 67401 Issuance Cost 0 5,000 0 0 SUBTOTAL NON -DEPARTMENTAL 276,353 1,268,015 732,367 686,925 EXPENDITURES 05113263 Pai*lmprovements 62300 Contract Services -Professional 0 0 19,383 0 62320 Msintomme &Repair Buildings & Gronnd 22,088 21,628 62,672 150,000 63200 Operating Materials& Supplies Buildings/Grounds 97,841 10,788 28,741 150,000 65205 Internal Departments Pei sorrel Charges 67,379 17,636 2,060 0 66220 improvements Other Than Buildings 350,813 393,940 696 531,340 66400 Machinery & Equipment 0 33,818 0 0 69011 Reserve Appropriation 0 0 0 318,620 SUBTOTAL PARK IMPROVEMENTS 538,121 477,810 113,552 1,149,960 TOTAL CAPITAL OUTLAY EXPENDITURES PROJECTS Pads Improvements (Cell Tower)' State Building Improvements Santiago Gas House Area Zoo Master Plan City Hall/Council Chambers Improvements Miscellaneous TOTALPROJECTS *Restricted funds to be used in parks with cell towers. OTHER EXPENDITURES Debt Service -Fire Station 1 Debt Service - Appellate Court Reserves SUBTOTAL OTHER EXPENDITURES TOTAL PROJECTS AND OTHER EXPENDITURES 2-151 814,474 1,745,825 845,919 300,000 70,835 395,820 44,555 223,925 292,000 171,000 GENERAL FUND STRATEGIC PLAN PROJECTS (STRATEGIES) 9trafeglcPdnFund .;.' PRQ�1i,A'M :. r. Fund 52 PURPOSE: In 2012, the City of Santa Ana Mayor and City Council adopted die Sunshine Ordinance to enhance transparency and foster community engagement. An element of the Sunshine Ordinance was die development of a 5 -year Strategic Plan to re-establlsb the City's inission, vision and goals that guide the City's future. Following an I L n ssth strategic planning process and extensive eonununity engagement efforts, on March 18, 2014, flue Council adopted die 5 -year Strategic Plan. The Strategic Plan includes a total 0£7 goals, 33 objectives and 147 strategies. Of the 147 strategies, 108 are funded within the departmental operating budgets. The remaining 39 unfunded strategies were prioritised by staff. In May 2014, Council approved an additional $3.OM for 23 of due ]Highest and high-priority, strategies. The Strategic Plan fund accounts for these strategies not imbedded in departmental budgets. Revenues for this fund are derived through transfer of moniae from the general fund. As additional funding becomes available, staff will provide further recommendations to fund all oder remaining unfunded strategies. Implementation of due Strategic Plan cmmnenced.July 1, 2014. ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 1849 REVENUES 05202002 50001 Balance Prom Prior Year 0 419,345 2,494,500 700,000 59000 011 Transfer from Fund 11 3,014,500 2,140,035 0 1,794,500 TOTAL STRATEGIC PLAN FUND REVENUES 3,014,500 2,559,380 2,494,500 2,494,500 EXPENDITURES 05205018 Non -Departmental 61020 Salaries&Wages - Temporary 176,220 184,022 0 0 61040 Salaries Ovation 46 700 0 0 61100 Retirement Plan 1,255 10,709 0 0 61110 Part-time Retir®nent 6,407 5,614 0 0 61120 Medieure Insurance 2,542 2,680 0 0 61130 Health Insurance (195) 0 0 0 61180 Compensation Insurance 2,667 3,317 D 0 62300 Contract Services - Pmfassirual 2,327 11.660 50,000 0 191,268 218,701 50,000 0 05209018 Personnel Ser vices Agency 61020 Salarys&Wages - Regular 0 0 200,000 250,000 o S -zD ,665 250,000 05210018 Finance&Management Sea -rices 62300 Contract Services - Professional 9,500 9,50D 109,500 109,500 05213018 Pro'd's& Recreation Community Services 61000 Salaries Regular 163,378 171,098 238,075 297,225 61020 Salaries Temporary 418,269 409,229 544,065 554,325 61040 Salaries Overtime 9,381 13,910 16,000 16,000 61100 Retirement Plan 46,169 50,582 76,880 106,915 61110 Part-time Rethament 14,749 15,200 20,455 20,840 61120 Medicare Insurance 8,327 8,508 11,465 12,445 61130 Health Insurance 18,754 19,706 29,445 54,080 61170 Retiree Health Benefits 2,665 0 0 0 61180 Compensation Insurance 14,654 14,837 29,650 37,750 62120 Training, Transportation, Meeting 0 1,378 0 0 62140 Memberships & Subscriptions 941 308 D 0 62300 Contract Services - Professional 119,391 157,924 290,000 260,235 63001 Operating Materials & Supplies 217,620 101,320 153,965 50,185 66220 Improvements 0 50,000 0 0 1,034,298 1,013,999 1,410,000 1,410,000 05214018 Police Department 62300 Contract Services - Professional 0 0 0 0 05216018 Planning& Building Agency 61000 Salaries Regular 99,376 137,810 206,418 208,718 61020 Salaries Part -Time 0 3,270 0 0 61040 Salaries Overtime 261 0 500 500 61100 Retirement Plan 23,234 27,208 31,602 31,602 61110 Part -Time Retirement 123 0 61120 Medicare Insurance 1,429 1,736 2,326 2,326 61130 Employees Insurance 25,179 11,055 40,922 40,922 61170 Retiree Health Benefits 0 0 1,364 1,364 61180 Compensation Insurance 983 1,390 2,068 2,068 62120 Training, Transportation, Meeting 0 3,918 800 10,000 62140 Membership, Subscription, Dues 0 0 500 D 62300 Contract Services - Professional 3,295 0 22,000 42,500 63001 Operating Materials & Supplies 18,030 11,179 29,000 10,000 63300 Gas & Diesel 0 0 2,000 0 65010 Equipment Rental, City 0 0 10,500 0 171,788 197,688 350,000 350,000 2-152 GENERAL FUND STRATEGIC PLAN PROJECTS (STRATEGIES) -CONTINUE ACTUAL ACTUAL PROJECTED PROPOSED Strategies; FY 1546 FY 16-17 FY 17-18 FY 18-19 05218018 Commumdry Development ACTUAL ACTUAL PROJECTED PROPOSED 61000 Salaries Regular 27,788 4,234 67,290 74,785 61020 Salaries Temporary 0 0 0 0 61040 Salaries Overtime 1,281 67 0 3,000 61100 Retirement Plan 5,564 1,093 22,470 28,920 61110 Parc-Time Retirement 79 133 160 160 61120 Medicare insurance 439 114 1,035 1,145 61t30 Employees Insurance 4,356 1,203 10,515 18,515 61180 Compensation Insurance 691 44 1,360 2,275 620 t 0 Communication 0 0 0 600 62012 Cellular Phone Charges 0 0 0 720 62120 Training, Transportation, Meeting 3,063 50 0 3,000 62140 Membership, Subscripdon & Dues 1,800 327 0 0 62300 Contract Services - Professional 268,652 322,666 167,670 149,476 62302 Contract Services - Personnel 2,100 3,550 4,200 4,200 62600 Parking Validation 326 499 300 300 63001 Operating Materials & Supplies 28,083 2,742 30,000 5,242 65000 Building Rental 0 0 0 5,015 65040 Computer Services 0 0 0 449 6505015 Strategic Plan 0 0 0 2,020 65100 Insurance 0 0 0 5,178 65205 Internal Departments Personnel Charges 8,408 4,772 0 0 69152Lcans&Crams 82,500 70,906 70,000 70,000 Establish Sister Cities 435,119 412,402 375,000 375,000 TOTAL STRATEGIC PLAN FUND EXPENDITURES 1,841,973 1,852,290 2,494,500 2,494,500 Totals 1,841,973 1,852,290 2,494,500 2.494,500 2-153 ACTUAL ACTUAL PROJECTED PROPOSED Budgeted Strategies: FY 1546 FY 16-17 FY 17-18 FY 18-19 Community Survey 0 0 0 0 Youth Summit 33,891 (217) 0 0 Quality Youth Engagement 158,163 139,036 160,000 160,000 Expand Youth Sports Program 533,216 527,037 500,000 500,000 Youth Spinus Scholarships 18,327 66,217 200,000 200,000 Youth Web Resource 9,940 9,940 0 0 Safe & Inviting Downtown 94,011 265,069 0 0 Downtown Business Events 22,660 20,815 25,000 25,000 Community Engagement Plan 0 0 50,000 50,000 Leadership Trahmmg& Community Engagement Prg. 42,595 27,976 50,000 50,000 City Community Voluntoor/Internship Program 191,268 211,701 200,000 200,000 Innovative Code Id fomement 21,226 0 0 0 Arts Master Plan 154,432 108,873 175,000 175,000 Arts Evonts 97,500 1,250 100,000 100,000 Health&Wallness Proguns 84,196 68,364 200,000 200,000 Street/Assets Maintenance - TED TBD TBD TBD TBD Invest resources/tach to extend inii'astra,wo, 0 0 100,000 100,000 Add Soccer & fermis to Yr -Round Youth Sports Prg. 0 0 100,000 100,000 Prop 84 funding for new Community Ct'r.(E-Librmy) 196,566 203,622 250,000 250,000 Promote& Market Santa Arra 22,620 16,395 50,000 50,000 hmrcase Financial Information Access 9,500 9,500 9,500 9,500 Establish Sister Cities 1,300 0 25,000 25,000 Additienof Code Enforcement Officers 150,562 169,712 250,000 250,000 Reactivate Public Business Concepts 0 7,000 50,000 50,000 Totals 1,841,973 1,852,290 2,494,500 2.494,500 2-153 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUND PROGRAM City Services 053 -Various .:i Sfatemunt of�Putpu5o . ,,,,: ;� d; Effective July 1, 2017, this fund will be established for the accounting of city services such as accelerated plan cheek, building inspection and other city services, TOTAL EXPENDITURES 2-154 600,000 3,009,538 PROJECTED PROPOSED FY 17-18 FY 18-19 REVENUES City Attorney's Office 05308002 57995 Medical Marijuana Dispensaries 0 34,819 Planning & Building Agency 05316002 53635 Trust &Agency 0 79,735 53636 Building/Planning-Cash Bonds 0 589,215 53637 PBA -Accelerated Plan Cheek 0 764,925 53607 EIR Developer Fees 0 400,000 53618 PBA -Expedited Inspections 500,000 500,000 57018 Receivership 100,000 200,000 PBA City Services Revenue 600,000 2,533,875 Police Department 05314002 53424 Police -Treasury Agency Fund 0 235,052 53425 Police Reward Program 0 177,590 57483 Bequest of Mary Muth-COSA Homeless Pr in 0 28,202 PD City Services Revenue 0 440,844 TOTAL REVENUES 600,000 3,009,538 PROJECTED PROPOSED FY 17-18 FY 18-19 EXPENDITURES City Attorney's Office 05308021 62300 Contract Services - Professional 0 34,819 Planning & Building Agency 05316021 62300 Coun act Services -Professional 600,000 200,000 62323 Cotmract Services - Expedited Inspections 0 500,000 62308 Contract Services-PBA-EIR Developer Fees 400,000 62312 Cobnact Services - Trust & Agency 79,735 62315 Contract Services-Building/Planning-Cash Bonds 589,215 62318 Contract Services -PBA -Accelerated Plan Check 764,925 600,000 2,533,875 Police Department 05314021 62313 Contract Services -Police -Treasury Agency Fund 235,052 62314 Contract Services -Police Reward Program 177,590 62317 Contract Services -Bequest of Mary Muth-COSA Homeless Prgrn 28,202 0 440,844 TOTAL EXPENDITURES 2-154 600,000 3,009,538 SPECIAL REVENUE FUNDS FIRE DEPARTMENT PROGRAM Fire Facilities Fund 120 The purpose of the fire facilities fund is to provide revenue to pay for equipment needed to fight fires in the city. With the expanding number of buildings over two (2) stories in height, specialized equipment is necessary to augment the city's capabilities to fight fires in tall structures. Fire facilities revenues will also be used to renovate city fire facilities to accommodate vehicles outfitted with these specialized apparatus upgrades. REVENUES 2015002 50001 Prior Year Carry Forward 53700 Improvement Fee TOTAL REVENUES EXPENDITURES 62300 Contract Services Professional TOTAL EXPENDITURES ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 0 0 440,000 800,000 706,685 0 50,000 0 706,685 0 490,000 8001000 ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 0 0 490,000 800,000 0 0 490,000 800,000 2-155 GENERAL FUND SPECIAL REVENUE COMMUNITY DEVELOPMENT MAINTENANCE FUND PROGRAM Community Development Maintenance To provide on-going maintenance and improvements ofpublic spaces in the City of Santa Ana, COMMUNITY DEVELOPMENT MAINTENANCE 40718842 Mission: To effectively manage the cleanliness and maintenance of the streets, sidewalks, public parking lots and other public spaces in the Downtown and surrounding area. This fund will cover charges including utility costs, signage, landscaping, irrigation, steatn cleaning and litter control. This fund is expected to be closed after the end of Fiscal Year 2015-16 upon depletion of existing funds. Beginning Fiscal Year 2016-17, all maintenance costs will be funded by the Parking Enterprise Fund (027). 2-156 GENERAL FUND SPECIAL REVENUE COMMUNITY DEVELOPMENT MAINTENANCE FUND ACCOUNTING UNIT Community Development Maintenance 40718842 Account _ _, .. .-LINEITEMtRESOURCES ACTUAL .. ACTUAL 1617 - PROJECTED FY 17-78 PROPOSED'. �... FYki REVENUES 58000 Earring on Investments 1,225 (2) 0 0 TOTAL REVENUES 1,225 (2) 0 0 EXPENDITURES 61000 Salaries Regular 132,014 0 0 0 61020 Salaries Part -Time 16,504 0 0 0 61040 Salaries Overtime 1,153 0 0 0 61100 Retirement -Employer Contribution 35,292 0 0 0 61120 Medicare Insurance 2,179 0 0 0 61130 Health Insurance 15,925 0 0 0 61170 Retiree Health Benefits 1,828 0 0 0 61180 Worker Compensation Insurance 3,531 0 0 0 SUBTOTALPERSONNEL 208,426 0 0 0 62000 Utilities 7,264 0 0 0 62012 Cell Phone Charges 357 0 0 0 62120 Training, Transportation, Meeting 476 0 0 0 62140 Membership, Subscription & Dues 649 0 0 0 62251 Other Agency Services 16,096 0 0 0 62300 Contract Services -Professional 40,940 (257) 0 0 62302 Contracted Vendor Personnel Services 429 0 0 0 62600 Parking Validation 311 0 0 0 62700 Auto Expense 100 0 0 0 SUBTOTAL CONTRACTUAL 66,622 (257) 0 0 63001 Miscellaneous Operating Expenses 10,007 (70) 0 0 SUBTOTAL COMMODITIES 10,007 (70) 0 0 65010 Rental City Equipment 198 0 0 0 65012 Accident Repair & Replacement 8 0 0 0 65400 Indirect Costs 10,881 0 0 0 SUBTOTAL FIXED CHARGES 11,087 0 0 0 TOTAL EXPENDITURES 296,142 (327) 0 0 2-157 COMMUNITY DEVELOPMENT AGENCY CAPITAL PROJECTS FUND PROGRAM 418 -Various This Fund includes revenues and expenditures related to various City capital projects as administered by the Community Development Agency, with funds from a variety of sources. SERVICE PROGRAM Pechter Fund Pursuant to a settlement agreement dated November 14, 2014 between Gerald Pechter, the City, and the Successor Agency, The Pechter Fund was established for the purpose of constructing public improvements in the South Main Corridor area. The funds deposited in this fund are onetime monies only. South Main Redevelopment, Projects Pursuant to a bond proceeds expenditure agreement dated October 4, 2016 between the City and Successor Agency, the remaining bond proceeds from the Community Redevelopment Agency of the City of Santa Ana, South Main Street Redevelopment Project, Tax Allocation Bonds, Series 2003A were transferred to the City. These proceeds will be expended in a manner consistent with the covenants of the original bond and the bond spending plan. The funds deposited in this fund are one-time monies only. Affordable Housing and Sustainable Communities (AHSC) Program The California State Department of Housing and Community Development administers the Affordable Housing and Sustainable Communities (AHSC) program and funds land use, housing, transportation, and land preservation. The funds are provided from the Greenhouse Gas Reduction Fund, an account established to receive Cap -and -Trade auction proceeds. These grant funds will facilitate infill and compact development that reduce greenhouse gas emissions. 2-158 COMMUNITY DEVELOPMENT AGENCY CAPITAL PROJECTS FUND ACCOUNTING UNIT 418 -Various REVENUES 7,664 50001 Prior Year Carry Forward 52025 State Grants -Direct 59899 Bond Proceeds Received from Successor Agency 0 TOTAL REVENUES EXPENDITURES 62000 Contractual 66000 Capital TOTAL EXPENDITURES CAPITAL PROJECTS FUND Peebler Fund - South Main Corridor EXPENDITURES 62300 Contract Services -Professional SUBTOTAL CONTRACTUAL 66220 Improvements Otlier Than Building SUBTOTAL CAPITAL TOTAL EXPENDITURES 0 7,664 648,950 6,559,192 0 0 0 1,288,000 0 2,515,560 0 0 0 2,523,224 648,950 7,847,192 0 250,000 0 0 0 7,664 648,950 7,847,192 0 7,664 648,950 7,847,192 2-159 ACCOUNTING UNIT 41818830 0 250,000 0 0 0 250,000 0 0 0 7,664 148,942 4,543,640 0 7,664 148,942 4,543,640 0 I 257,664 I 148,942 4,543,640 COMMUNITY DEVELOPMENT AGENCY CAPITAL PROJECTS FUND ACCOUNTING UNIT South Main Redevelopment Projects 41818831 EXPENDITURES 66220 huprovements Other Than Building SUBTOTAL CAPITAL TOTAL EXPENDITURES 0 0 0 0 0 0 0 CAPITAL PROJECTS FUND Affordable IIousing and Sustainable Communities (AHSC) Program EXPENDITURES 66220 huprovements Other Than Building SUBTOTAL CAPITAL TOTAL EXPENDITURES cnn nn4 I 0 M c cSo 500,008 2,015,552 ACCOUNTING UNIT 41818832 0 0 0 1,288,000 0 0 0 1,288,000 0 0 0 1,288,000 2-160 Internal Service Fund Increase (Deorense) %of Over Prior year DEPARTMENT/ Actual Actual Projected Adopted FY 17-18 FY IS -19 FY 18-19 FY 17-I8 to FY I8-19 [UNIT FY 15.16 FY 16-17 FY 1748 FY 18-19 Positions Positions Total mS in % REVENUES 070 Equipment Replacement 912,415 1,178,443 1,317,335 1,297,325 1.5% (20;010) -1.5% 071 Central Services 937,842 841,131 797,597 1,196,465 1A% 398,869 50.0% 072 CopierLease Pmgrarn 0 0 0 0 0.0% 0 nia 073 Building Maintenance 3,636,988 3,927,392 4,030,164 4,367,853 5.2% 337,689 8.4% 075 Fleet Maintenance 3,944,638 3,934,964 3,958,223 4,945,615 5.8% 987,392 24.9% 076 Stores&Property Comm] 2,071,930 1,446;127 1,199,145 1,569,550 1.9% 370,405 30.9% 080 Liability & Property, 5,950,504 6,738,213 18,548,494 12,016;938 14.2% (6,531,556) -35.2% 081 Employee Group Benefits 19,987601 21,201,121 22,037,671 25,343,070 30.0% 3,305,399 15.0% 082 Workers Compensation 5,752,770 5,765,550 6,923,158 8',123;390 9.6% 1,200,232 17.3% 085 City Yard Operations 1,040,199 1,100,138 1,026,583 1,190,325 1.4% 163,742 16.0% 086 Engineering Services 5,173,421 6,357,505 7,588,473 8,088,725 9.6% 500,252 6.6% 101 Administration Services 6,122,677 6,031353 5,753,741 6,592,030 7.8% 838,289 14.6% 109 lnfonuatton Services Technology Plan 5,615,420 7,370,220 7,537,987 9,883,203 11.7% 2,345,216 31.1% Revenue Grand Total 61,146,405 65,892,557 80,718,570 84,614,489 100.0% 3,895,918 4.8% EXPENDITURES BY DEPARTMENT 0 1,105,055 258,877 1,297,325 0.00 0.00 1.5% 1,038,448 401.1% Human Resources 881,524 788,554 987,028 1,196,465 2.15 2.15 1.4% 209,437 21..2% 08009051 Liability & Property 9,877;869 12,554,144 11,368,242 12,016,938 3.40 3.40 14.2% 648,696 5.7% 08109052 Section 125 Benefits 258,678 288,890 327,898. 439,500 0.00. 0.00 0.5% 111,602 34,0% 08109053 Employee Group Benefits 19,804,287 20,991,878 21,890,459 24,903,570 6.65 6.65 29.4% 3,013,111 13.8% 08209054 Workers Compensation .7,348,913 8,014,100 7,242,585 8,123,390 6.40 6.40 9.6% 880,805 122% 08510139 City Yard Operations Subtotal 37,289,746 41,849,012 40,829,185 45,483,398 16.45 16.45 53.8% 4,654,213 11.4% Finance & Managcmnent Services Agency 07010100 Equipment Replacement 0 1,105,055 258,877 1,297,325 0.00 0.00 1.5% 1,038,448 401.1% 07110100 Central Services 881,524 788,554 987,028 1,196,465 2.15 2.15 1.4% 209,437 21..2% 07210101 Copic,Lease Progmm 9,982 0 0 0 0.00 0.00 0.0% 0 Na 07310-Ver.BtaiRUng Maintenance 3,597,329 3,537,179 4,097,927 4,367,848 14.75 14.75 5.2% 269,921 6.6% 07510 -Vac Fleet Maintenance 4,615,644 4,573,830 4,400,113 4,945,615 20.00 20.00 5.8% 545,502 12.4% 076/0102 Stores & PropertyControl 11288,093 1,220,612 1,269,259 1,569,550 2.15 2.15 1.9% 300,291 239% 08510139 City Yard Operations 1,053,787 1,163,201 1,127,189. 1,190,325 0.45 0.45 1.4% 63,136 5.6% Subtotal 11,446,358 12,388,430 12,140,392 14,567,128 39.50 39.50 17% 2,426,736 20.0% Information Technology 10920-Var. Information Services Technology Plan 6,002,584 6,802,395 5,885,332 9,883,203 18.66 22.66 11.7% 3,997,871 67.9% Subtotal 6,002,584 6,802,395 5,885,332 9,883,203 18.66 22.66 11.7% 3,997,871 67.9% Public Works Agency 08617611 Cansiruction Engineering 2,269,611 2,588,097 2,762,753 3,143,965 10.25 9.65 3.7% 381,212 13.8% 08617612 Design Engineering 3,526,767 3,838,068 4,001,936 4,582,430 16.75 15.25 5.4% 580,494 14,5% 08617620 Traffic Engineering 128,945 345,978 258,926 362,330 130 1.30 0.4% 103,404 39.9% 101.17601 Admimstrative Services 3,067,020 3,347,111 3,478,535 4,462,885 18.95 15:95 5.3% 984,350 28.3% 10117605 Developmevn Services 1,378,616 1,587,041 2,075,126 2,129,145 6.80 7.02 2.5% 54,019 2.6% Subtotal 10,370,958 11,706,295 12,577,276 14,680,755 54.05 49.17 17.4% 2,103,479 16.7% Expenditure Grand Total 65,109,646 72,746,132 71,432,185 84,614,483 128,66 127.78 100.0% 13,182,298 18.5% Note: Include, NhduvdTou.1k. INTERNAL SERVICE FUNDS PERSONNEL PlWnber o£Positim s 117.04 130.74 129.61 127.78 as% o£Total City Workforce 11.11% I1.81% ILII% 10.90% Summary Page (1.83) -1.4% INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES PROGRAM Central Services 07110100 Statement of Purpose To provide reprographic and messenger services to all City Agencies. This program provides in-house, at -cost services to the City Council and all Agencies. Efficient mass reprographic duplication, special one-time print order photocopying, and direct and confidential delivery messaging services with door- to-door delivery are part of standard customer service operations. All regular delivery mail received is routed securely to its destination. Special delivery express and overnight mail is delivered by Messenger on arrival to destination. Reprographic orders are also delivered after production. Agencies can utilize online capabilities to forward digital document for perfect'blaeldwhite and vivid color copies. Accomplishments in FY 2017-18 * Repaired.leakmg hydraulics in the paper cutter utilizing Building Maintenance's staff. * Conducted a biennial Customer Service Satisfaction survey to Central Services customers with positive results. * Maintained a positive operating fund balance. Action Platt for FY x098.19 * Initiate the first of two 1 -year extensions of the Managed Print Services contract. ' * $1.00'buyout of 90 copiers at the end of the lease. * Replacement o€32 copiers at the end of the lease with new leased equipment. * Conduct an annual survey of City Employees to determine the service levels of Managed Prim Services vendor. * Continue to maintain Managed Print Services contract, * Continue to maintain Reprographic Paper and Envelopes contract. * Continue to maintain Offset Printing contract. * Continue to maintain Presort Mail Services contract. * Continue to provide excellent customer service based on survey results. * Continue to maintain a positive operating budget. Actual Actual Estimated Objective' PERFORMANCE MEASURES FY 15-16 FY 16.17 FY 17-18 :FY 18.19 Service Level # of in-house impressions made 2,540,049 2,321,192 2,085,260 2,000,000 # of pieces of outgoing mail posted 297,736 264,321 278,622 250,000 Efficiency Avg. # of days to complete duplicating requests t 1 1 1 % of copy requests completed Win 2 work -days 100% 100% 100% 100 Savings on Metered Mail $6,925 $5,659 $9,288 $7,500 3-2 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Central Services 07110100 Account" ACTUAL x'= ACTUAL Pi30dECTED PROPOSED LINE ITEM RESOURCES. Code �, FY 1516;:' FY 16-17 FY 1T 18 ,FY1819.� REVENUES 56000 Charges to Departments 931,525. 835,712 794,052 1,192,465 58000 Earnings on Investments 6,317 5,419 3,545 4,000 TOTAL REVENUES 937,842 841,131 797,597 1,196,465 EXPENDITURES 61000 Salaries & Wages -Regular 152,627 158,106 162,181 159,990 61020 Salaries & Wages -Temporary 22,686 25,134 25,208 26,765 61100 Retirement Plan 29,944 35,681 44,624 49,075 61110 Part -Time Retirement 851 941 945 1,005 61120 Medicare Insurance 2,336 2,380 2,428 2,555 61130 Employees Insurance 32,354 33,915 34,758 37,320 61170 Retiree Health Insurance (16,003) 3,608 0 0 61180 Compensation Insurance 2,122 - 2,231 3,343 6,170 SUBTOTALPERSONNEL (T= moi, it --77,77F __7$TTM- 62010 Communications 2,291 2,694 3,106 5,400 62120 Training & Transportation 0 0 0 11,700 62300 Other Contractual Services 240,739 172,559 344,485 238,245 62322 M&R Machinery & Equipment 588 0 600 68,105 62501 Lease Payments 0 0 357 96,000 62600 Parking Validation 0 0 0 5,300 62700 Auto Expense - 300 300 300 300 SUBTOTAL CONTRACTUAL 243,918 175,553 348,848 425,050 -63020 Postage 195,840 144,000 154,880 220,000 63001 Operating Materials & Supplies 78,440 65,568 68,845 76,605 63300 Gas & Diesel 1,129 811 846 1,895 SUBTOTAL COMMODITIES 275,410 210,379 224,571 298,500 65000 Building & Site Rental 87,509 89,005 89,005 89,005 65010 City Equipment Rental 2,556 2,628 2,737 2,628 65012 Accident Repair & Replacement 180 180 158 180 65050 Info Tech Charges 10,000 10,000 10,000 10,000 65100 Liability Charges 6,747 7,495 7,497 7,497 65400 Indirect Operating Expenses 14,760 17,917 15,725 15,725 SUBTOTAL FIXED CHARGES 121,752- -1-27r Wit' - - - r75,= r75, '-- 66400 66400 Machinery & Equipment 0 0 15,000 65,000 SUBTOTAL CAPITAL --7570- -i 65, 67 67210 Interest- Capital Lease 13,527 13,400 0 0 13,527 13.,400 0 0 SUBTOTAL DEBT SERVICE TOTAL 881,524 788,554 987,028 1,196,465 k ADOPTED FY 17 18 t , SED 'PROP9 O Y 18 1 AUTHORIZED PERSONNEL Full Time Part T1me Full Part Tlme,,,, Code t ;, " b 1190 Executive Director, Finance & Management 0.05 0.05 1180 Assistant Director, Finance & Mgmt Svs. 0.10 0.10 7030 Central Services Supervisor 1.00 1.00 7260 Reprographic Equipment Operator 1.00 1.00 9060 Clerical Aide 2.00 2.00 TOTAL 2.15 2.00 2.15 2.00 3-3 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Copier Lease Program 07210102 REVENUES 56000 Charges to Departments 58000 Earning on Investment TOTAL REVENUES EXPENDITURES 62501 Operating Lease Expense 66400 Maohinery & Equipment SUBTOTAL CAPITAL TOTAL EXPENDITURES 0 0 0 0 0 0 0 0 0 0 0 0 3-4 9,982 0 0 0 0 0 0 9,982 0 0 0 9,982 0 0� 0 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES FUND 073 Building Maintenance 'Account "" LINE ITEM RESOURCES 'Code ACTUAL,,- ' ,"FY 15 -16, , ACTUAL '' FY 16-77 ,-PROJECTED FY ,17 18 PROPOSED,° ,FY 18 19llz REVENUES 50001 Prior Year Carry Forward 0 0 273,822 56100 McFadden Learning Center 36,620 19,054 15,426 15,426 56101 Newhope Branch Library 42,286 32,392 24,813 24,813 56102 Rental - City Hall 1,079,217 1,112,426 1,162,909 1,162,909 56103 Rental - New Corporate Yard 684,703 753,700 782,419 822,679 56104 Rental - El Salvador Building 45,842 64,144 76,973 92,368 56105 Rental - Jerome Building 99,948 156,312 164,128 172,334 56106 Rental - Ross Annex 785,302 891,599 921,030 921,030 56107 Rental - Santa Anita Building 13,032 15,150 17,619 17,619 56108 Rental - Senior Citizen Center 44,450 34,525 26,816 26,816 56109 Rental - Police Facility 520,237 602,534 677,821 677,821 56110 Rental - Library Building 197,510 137,184 95,284 95,284 56111 Rental -Corbin Center 32,532 14,724 13,625 13,625 56112 Rental - Police Substation 7,010 7,010 7,010 7,010 56113 Rental - Southwest Senior Center 48,294 469249 44,291 44,291 57000 Expense Reimburesement 5 32,856 0 0 TOTAL REVENUES 4,367,848 3,636,988 3,927,392 4,030,164 EXPENDITURES 07310100 Building Maintenance - 3,124,774 2,949,991 3.,485,935 3,620,048 07310101 Custodial Services 472,554 587,187 611,992 747,800 TOTAL EXPENDITURES 4,367,848 3,597,329 3,537,179 4,097,927 Note.: The Building Maintenance Program makes each City agency a "tenant' at cost. Agencies are charged a rental rate per square foot based on actual maintenance costs. Rental charges for maintenance and repair of the buildings are the primary source of Fund 073 revenue. 'Job�ADOPTEDF,Y1718 AUTHORIZED PERSONNEL `.c ,PROPOSED_FY1818 -,-Code.: ,,,FullTane„ °-�PartTime�, .FuIFTtme 1190 Executive Director, Fiance & Management 0.20 0.20 1180 Assistant Director, Finance & Mgmt Svs. 0.05 0,05 6400 Budget & Research Manager 0.05 0.05 4780 Facilities and Fleet Maintenance Mgr, 0.45 0.45 0150 Senior Management Analyst 1.00 1100 4310 Building Maintenance Supervisor 2.00 2.00 4140 Building Maintenance Technician 9.00 9.00 4000 Custodian 1.00 1.00 7280 Senior Accounting Assistant 1.00 1.00 9170 Janitor 5.00 5.00 9070 Senior Clerical Aide (PT) 1.00 1.00 TOTAL 14.75 6..00 14.75 6.00 3-5 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES PROGRAM Building Maintenance - Facilities 07310100 Statement of purpose , To maintain safe, secure, attractive, and energy ejjlcient City facilities and igfi'astructure (assets) through preventive maintenance (PM), certifications, energy management, and custodial services. This program is responsible for maintaining over one million square feet that covers 38 city buildings including City Hall and the Police Holding & Administration Facility. Asset Management is accomplished through an extensive preventive maintenance program, which increases the life cycle of the asset while reducing repair and replacement costs. The program also manages janitorial services (both in-house and contractual) needed to keep city facilities at a high standard of appearance and cleanliness. 'j Accomplishments m.;FY 2017 2018 j;;; * Replaced 3rd floor domestic water supply to inmatearea of Police Holding Facility (AMES Plan). * Main Library - Replaced all stair treads. * Santa Anita Center- Replaced all entry doors for ADA compliance and security. * Council Chambers -ADA improvements in public seating area. * SCE OBF funded Project - LED lighting retrofit at PAAL Center. * Obtained proposals and contracted for temporary roof repair for Fleet °p' Building. * Replaced Heat Bundle at the Main Library to restore interior heating. * Remsulated Main Library chilled water pipes in basement to address a mold concern, * Replaced failed steam trap serving City Hall heating system. * SARTC's air handler project completed. * SARTC's boiler replacement completed. * Initiated LED light upgrade at SARTC in phases to better manage costs. * Installed screening in Plaza of the Flags parking structure per Interim City Manager. * City Hall restroom faucet and angle stop upgraded. * Relocated homeless article storage containers at Yard and fenced area to improve foot traffic safety and yard security. * Replaced Council Chambers restromn exhaust system. * Replaced Ross Annex can lights with LED -Phase 1. * Designed and coordinated Council Chamber exterior public projection system. * Replaced Santa Anita roof and replaced T1-11 exterior siding. aAction Plan"for,l Y 2016.2019 * Main Library — automate entry doors and comply with ADA regulations. * Install fall protection on City Hall elevator penthouses (2 total). * City Hall Bridge area—Replace expansion joint. * City Hall— Water seal South side of high rise. * SAPD — Replace 911, and walk in Freezer condensers. * Council Chambers — develop plans to provide separate, secured, and ADA compliant restrooms for Council and the Public. * SCE OBF funded Project — LED lighting retrofit at Corporate Yard. * SCE OBF funded Project — LED lighting retrofit at SAPD, * SCE Pilot Program—Lighting and HVAC control energy measures. * Contract washing of exterior windows at City Hall, Police Department, and Main Library. * Energy Measures — Seek opportunities to install Photovoltaic for: City Hall, Superblock, SARTC, SAPD, City owned Parking. Structures * Seek HVAC optimization measures at the Police Department. * Continue to provide maintenance and repair for Grand Central Art Studio, PW -Train Station. PERFORMANCE MEASURES"',- ;,. ,.`: .. _;.:.;. .=. r` 'Actual,' .; , Actual Esfimated 06jective - =FY 73.16„ :FY 18.17., ..,,'`;;FY 1118 v^ „`r.-. ,FY'18.19 ,.'. Service Level Total square footage maintained 1,229,867 1,229,867 1,229,867 1,229,867 Number of Facility Maintenance Work Orders 1,352 1,352 2,692 2,700 Efficiency - Square feet maintained per Technician City of Santa Ana 123,733 123,733 111,806 111,806 Industry Average 65,000 65,000 65,000 65,000 Effectiveness %of Work Orders (Preventive Maintenance) 98% 98% 100% 100% completed within 7 working days 3-6 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Building Maintenance 07310100 A1CCOurtl; " 'i LINE ITEM RESOURCES ACTUAL ACTUAL,,' PROJECTED PROPOSED;,', --Code '�` ��,, ,.-. -. .��, ;',FY1576,,, °; FY 76-17,y FY 2T-7@ 61000 Salaries & Wages -Regular 924,618 1;041,091 1,045,219 1,010,585 61020 Salaries & Wages -Temporary 37,881 39,646 14,120 15,170 61040 Salaries & Wages -Overtime 16,449 15,582 15,742 8,000 61100 Retirement Plan 200,314 741,447 287,277 235,255 61110 Part -Time Retirement 487 1,029 1,537 220 61120 Medicare Insurance 11,462 12,534 12,595 12,560 61130 Employees Insurance 198,025 228,664 224,197 239,790 61170 Retiree Health Insurance (64,323) 22,207 0 0 61180 Compensation Insurance 81,453 85,695 102,615 119,145 SUBTOTAL PERSONNEL 1,406,367 1,687,895 1,703,302 1,640,725 62000 Utilities 739,020 603,418 615,000 585,000. 62010 Communications 32,080 35,429 _ 38,000 3.8,000 62120 Training & Transportation 3,176 173 9 3,500 62140 Membership, Subscriptions & Dues. 0 0 0 10,000 62251 Other Agency Services 19,055 31,739 32,127 33,000 62300 Contract Services - Professional 541,567 499,646 780,000 780,000 62320 Maintenance & Repair Buildings & Ground 11,912 13,424 9,244 9,000 62322 Maintenance & Repair 0 187 0 0. 62700 Auto Expense 600 600 600 600 SUBTOTAL CONTRACTUAL 1,347,411 1,184,615 1,474,971 1,459,100' 63001 Misc. Office Expense 132,528 95,657 125,825 126,000 63300 Gas & Diesel 4,373 3,832 2,700 8,365 63100 Uniforms and Tools 212 32 0 0 63.101 Tool Allowances 5,760 4,119 0 0 63200 Oper, Materials & Supplies -Bldgs. & Gads. 3,551 4,225 0 0 146,424 107,866 128,525 134,365 SUBTOTAL COMMODITIES 65010 Equipment Rental, City 33,156 34,860 40,212 34,151 65012 Accident Repair & Replacement 1,404 1,440 1,728 1,412 65050 Info Tech Charges 18,430 18;430 18,430 18,430 65100 Liability Charges 9,257 10,285 10,285 10,285 65400 Indirect Operating Expenses 82,413 107,089 108,482. 97,580 SUBTOTAL FIXED CHARGES 144,660 172,104 '. 179,137 161,858 66200 Buildings 79,912 37,931 0 200,000 SUBTOTAL CAPITAL 79,912 37,931 0 200,000 67003 Loan Payment -OBE 195,480 0 0 24,000 SUBTOTAL DEBT SERVICE 6'- -� 68000 Intertund Transfers 0 0 0 - SUBTOTAL TRANSFERS (S 6- ------ --- 7 TOTAL 3,124,774 3,190,409 3,485,935 3,620,048 ° k Job AUTHORIZED PERSONNEL ` Cotles > ESTIMATED F i7 h5 PROPOSED FY 18-79 Full_Ttme'=Part Time „3Full Ttme `PartlTtme = 1190 Executive Director, Finance & Management 6.10 0.10 0.00 1180 Assistant Director of Finance & Mgmt Svs. 0.05 0.05 0.00 6400 Budget & Research Manager 9.05 0.05 0.00 4375 Facility Maintenance Superintendent 0.00 9:00 000 4780 Facilities and Fleet Maimnenace Manager 0.25 0.25 0,00 4310 Building Maintenance Supervisor 0150 Senior Management Analyst 2.00 1.00 2.00 1.00 090 0.00 4140 Building Maintenance Technician 8:80 8.80 0.00 7280 Senior Accounting Assistant 1.00 1.00 0.00 9740 Painter (PT) 0.00 0.00 9070 Senior Clerical Aide (PT) 1..00 1.00 TOTAL 13.25. 1.00 13,25 1.00 3-7 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES Custodial Services PROGRAM 07310101 To maintain clean and attractive City facilities, improve the Customer Service Experience, and minimize the City's risk. This program is responsible for janitorial services at City Hall, Ross Annex, Corporate Yard, Senior Center, Southwest Senior Center, Salgado Center, Jerome Center, Santa Anita Center, El Salvador Center and The Santa Ana Regional Transportation Center. This program's primary function is to manage both, in -louse and contracted janitorial to keep City Facilities' appearance and cleanliness at a high standard. * Improved the overall effectiveness of janitorial services in all facilities maintained. * Improved the quality, and shrinkage control of consumable paper supplies. * Increased service provided by contractor at all City Facilites. * Building Maintenance Management and staff will proactively monitor the services provided by the janitorial contractor and internal custodians to assure a high level of quality service, based on the contract specifications. Service Level. Custodial maint. of Santa Ana Sr. Center Custodial maint. of Southwest Sr. Center Custodial maint. of Salgado Center Custodial maint. of Jerome Center Custodial maint. of El Salvador Center Custodial maint. of Santa Anita Center Custodial maint. of Corbin Center Custodial maint of City Hall Custodial maint. of Ross Annex Custodial maint. of Corporate Yard Custodial maint. of the Santa Ana Regional Transportation Center 5 days/wk 5 days/wk 5 days/wk 5 days/wk 5 days/wk 5 days/wk 5 days/wk 5 days/wk 7 days/wlc 7 days/wk 7 days/wk 7 days/wk 5 days/wk 5 days/wk 5 days/wk 5 days/wk 5 days/wk 5 days/wk 5 days/wk 5 days/wk 5 days/wk 5 days/wk 5 days/wk 5 days/wk 5 days/wk 5 days/wk 5 days/wk 5 days/wk. 4 days/wk 4 days/wk 4 days/wk 4 days/wk 4 days/wk 4 days/wk 4 days/wk 4 days/wk 4 days/wk 4 days/wk 4 days/wk 4 days/wk 7 days/wk 7 days/wk 7 days/wk 7 days/wk 3-8 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Custodial Maintenance 07310101 Account ' LINE ITEM RESOURCES "Code ACTUAL :FY 1,5 16 ACTUAL; FY 18-17�; FROjECTED FY a7 18 PROPOSEd: FY 18 99 i 61000 Salaries& Wages -Regular 38,665 37,284 74,715 110,025 61020 Salaries & Wages -Temporary 45,475 52,369 81,054 96,260 61030 Salaries & Wages -Overtime 897 0 0 0 61100 Retirement Plan 8,804 8,379 15,532 33,750 61110 Part -Time Retirement 1,705 1,964 2,014 3,610 61120 Medicare Insurance 896 981 1,231 2,685 61130 Employees Insurance 7,517 4,075 5,873 30,715 61170 Retiree Health Insurance (10,074) 629 0 0 61180 Compensation Insurance 8,907 8,198 9,338 26,625 SUBTOTAL PERSONNEL 102,792 113,879 189,757 303,670 62310 Janitorial & Housekeeping 336;669 444,946 378,000 390,000 62300 Other Contractual Services 180 726 4,942 5,000 62700 Auto Expense 600 600 600 600 SUBTOTAL CONTRACTUAL 337,449 446,272 383,542 395,600 63001 Miscellaneous Operating Expense 15,912 9,012 17,860 19,000 SUBTOTAL COMMODITIES 15,912 9,012 17,860 19,000 65100 Liability Charges 9,257 9,257 10,285 10,285 65400 Indirect Operating Expenses 7,144 8,768 10,548 19,245 SUBTOTAL FIXED CHARGES 16,401 18,025 20,833 29,530 TOTAL 472,554 587,187 611,992 747,800 Code AUTHORIZED PERSONNEL �' _ ADOPTED EY 17 18 , ,`, . ,PROPOSED FY 18 19 � Full ime iPartTtme�F-., Full tme � PartTtme';, 1190 Executive Director, Finance & Management 0.10 0.lo 4780 Facilities and Fleet Maintenance Manager 0.20 0.20 4140 Building Maintenance "Technician 020 0.20 4000 Custodian 1.00 1.00 9170 Janitor 5.00 5.00 TOTAL 1.50 5.00 1.50 5.00 3-9 SPECIAL REVENUE FUNDS FINANCE & MANAGEMENT SERVICES AGENCY PROGRAM Equipment Replacement Fund 07010100 To provide timely replacement of City vehicles based on City's Vehicle Replacement Policy The Fleet Services Division of the Finance and Management Serivoes Agency is reposponsible for the replacement of all City vehicles and equipment. Departments have contributed into the fund for all new vehicles purchased since 2012. The Replacement Schedule is based on vehicle type and usage and is detailed in the City's Vehicle Replacement Policy document. SERVICE PROGRAM. For FY 1849; there are 12 Police Motorcycles and 1 Police Patrol vehicles scheduled to be replaced. Costs include vehicle purchase, patrol vehicle componants, and installation charges. Installation of the patrol vehicle is provided by Fleet Services staff 3-10 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Equipment Replacement 7010100 REVENUES* 56003 Non -Enterprise ERC 56004 Enterprise ERC 57972 Sale of Equipment 58000 Earning on Investments 0 TOTAL FUND 70 REVENUES EXPENDITURES* 62300 Other Contractual Services SUBTOTAL CONTRACTUAL 66400 Machinery & Equipment 66511 Computer Software SUBTOTAL CONTRACTUAL TOTAL 711,071 858,272 940,444 879,470 183,350 295,992 353.,437 325,355 0 0 0 67,500 17,994 24,179 23,454 1,317,335 25,000 1,297,325 912,415 1,1.78,443 0 18,446 32,422 220,000 6 3-11 0 1,086,609 226,455 852,325 0 0 0 225,000 0 1,086,609 226,455 1,077,325 0 I 1,105,055 258,877 I 1,297,325 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Fleet Maintenance 07510100 'Objed,ACTUAL _ ACTUAL PROJECTED PROPOSED."' L'INE'ITEMRESOURCES'�,�"'' bode16,x,7 FY17 78 FY 18 79 n iQl REVENUES FUND 75 - EQUIPMENT MAINTENANCE 50001 Prior Year Carry Forward 0 0 0 710,880 53902 Miscellaneous Service Charge 58,871 93,564 238,956 225,000 56000 Charges to Departments 3,260,039 3,261,075 3,108,685 3,421,575 56006 Accident & Replacement 185,778 215,171 216,344 263,160 57000 Expense Reimbursement 0 28,581 171,969 50,000 57006 Expense Reimbursement -Condemn Deposit 21,635 0 0 0 57010 Miscellaneous Recoveries 5,997 0 0 0 57972 Sale of Equipment 83,539 100,762 57,712 50,000 57973 Sale of CNG -Compress Natural Gas 124,901 207,958 145,000 200,000 58000 Earnings on Investment 36,368 27,852 19,537 25,000 59000 Transfer From Fund 060 167,519 TOTAL FUND 75 REVENUES 3,944,638 3,934,964 3,958,203 4,945,615 EXPENDITURES 07510100 Fleet Maintenance 3,925,460 4,410,116 4,248,801 4,585,615 07510101 Equipment Replacement 690,184 163,714 151,312 360,000 TOTAL EXPENDITURES 4,615,644 4,573,830 4,400,113 4,945,615 3-12 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES PROGRAM Fleet Management 07510100 Statement of Purpose' To provide safe, attractive, reliable, and efficient fleet equipment to all City departments through a rigorous preventive maintenance program, timely repairs and replacement schedules, and economicalprocurement of quality equipment. This program provides for the acquisition, maintenance, repair, and replacement. of City vehicles and equipment used for public safety, construction, and maintenance. Fleet services include Police car conversions, fleet parts inventory, custom fabrication, andfuel management (gasoline, diesel, Compressed Natural Gas [CNG], electricity, and propane). ,, Accomplishments in FY 2017-2018 * Continued utilization of Fleet Telematics-GPSprogram * Passed all State -mandated inspections for aerials (buckets and cranes), diesel smoke, and smog. * Completed coordination of 800Mgz radios in City Fleet * Coordinated with OCFA to discuss in -sourcing options * Continued to improve inventory control processes of fleet parts inventory * Procured 28 new Police patrol vehicles * Awarded contract for installation of 10 EV Charging Station throughout city * Purchased 3 Chevy Bolt electric vehicles s .,.._ ,. . ... ,'-7Acbon'.P,)an for FY 20362099 a * Install new public access CNG Fueling Station * Convert to new updated Fleet Telematics -Global Positioning System (GPS) program. * Finalize insourcing contracts with OCFA and Costa Mesa * Execute AQMD-MSRC grant contract to procure 8 additional EV Charging Stations * Pass all State -mandated inspections for aerials (buckets and cranes), diesel smoke, and smog. * Continue to research funding opportunities for alternative fuel vehicles MEASURES' Actual , ,GActual .�,: Estimated Oblecbve':3"";. .`PERFORMANC,E ;"FY;7b 16,E , �;FY °I6 171:? Service Level It of Fleet Equipment units maintained powered by: Conventional Fuel 445 448 496 495 Alternative Fuel 35 36 39 50 Fixed Stock (no fuel required, e.g., trailers) 115 118 66 66 Total # of Fleet Equipment 595 602 601 611 # of Work Order Line Items completed 13,500 13,500 13,500 13,500 # of Emission Inspections conducted 240 235 235 235 Efficiency Fleet Technician Productivity Rate (Goal is 85%.) Direct Labor Billable Hours (DLBH) 17,000 17,000 17,000 17,000 Total Available Labor Hours (TALH) 20,000 20,000 20,000 20,000 Productivity Rate in % = DLBH + TAIL 85.0% 85.0% 85..0% 85.0% 3-13 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Fleet Maintenance 07510100 tal? C�!,LINEiTEM''RFSOURCE$, .,,,.,,,,,"- rFY 6 A6T6A`L,,' `PROJECTED' PROPOSED',, 61000 Salaries & Wages -Regular 1,606,262 1,742,020 1,701,492 1,838,360 61020 Salaries & Wages -Temporary 28,077 19,628 16,116 17,935 61040 Salaries & Wages-Ovcrtfine 1,029 841 540 1,000 61100 Retirement Plan 325,997 404,647 478,892 563,900 61II0 PT- Retirement 431 736 603 675 61120 Medicare Insurance 21,098 22,575 22,416 24.190 61130 Employees Insurance 264,762 278,413 261,765 331,145 61I70 Retiree Health Insurance (189,279) 42,571 0 0 61180 Compensation Insurance 169,178 189,961 194,777 236,140 SUBTOTALPERSONNEL --T-227,555 --7 F7-0-1,391 2_,6_7_6 592 3,013,345 62010 Communications 21,574 23,602 23,508 16,000 62120 Training & Transportation 8,673 5,725 5,146 10,000 62140 Membership, Subscription, & Dues 340 210 367 1,000 62300 Other Contractual Services 54,022 71,857 90,912 90,000 62302 Other Personnel Services 0 63 0 0 62320 M&R Building & Grounds 0 0 0 0 62322 M&R Machinery & Equipment 272,940 265,720 275,270 250,000 62700 Auto Expense 300 300 300 300 357,849 367,476 395,503 367,300 SUBTOTAL CONTRACTUAL 63001 Operating Materials & Supplies 113,250 43,216 38,097 50,000 63101 Mechanic Tool Allocation 14,451 15,415 17,357 16,500 63200 Operating Materials Buildings & Grounds 51 0 0 0 63202 M&S Equipment 420,296 412,828 335,416 340,000 63300 Gas & Diesel 23,904 23,029 20,568 4,000 63301 Alternative Fuel 66,881 64,195 48,506 70,000 -79 SUB I (Yt AL COMMODITIES -457,9W ill 65010 Equipment Rental, City 42,684 59,778 0 0 65011 Accident & Repair 2,941 1,008 0 0 65020 City Yard Rent 419,636 444,140 444,140 444,140 65050 Info Tech Charges 67,680 67,680 67,680 67,680 65100 Liability Charges 30,587 33,985 33,985 33,985 65400 Indirect Operating Expenses 137,696 172,371 166,485 175,060 66000 Depreciation 0 0 0 0 SUBTOTAL FIXED CHARGES 701,224 778,962 712,290 720,865 67200 Principal -Capital Lease 0 0 0 3,605 0 0 0 3,605 SUBTOTAL DEBT SERVICE 68000 Transfer to Fund 56 0 3,605 4,472 0 0 3,605 4,472 0 SUBTOTAL TRANSFERS TOTAL 3,925,460 4,410,116 4,248,801 4,585,615 306 - 'AUTHORIZED PERSONNEL ",'- ADOPTEDY17 18 PROPOSED F"8-19� aFfatt Time ` Ful 1190 Executive Diector of Finance& Miami. Srvcs. 0.05 0.05 4780 Facilities and Fleet Maintenance Mgr. 0.45 0.45 0151 Principal Management Analyst 0.75 0.75 0477 Fleet Equipment Supervisor 2.00 2.00 4500 Fleet Equipment Technician 111 4.00 TOO 4730 Fleet Equipment Technician 11 9.00 9.00 5000 Fleet Parts Specialist 2.00 2.00 7010 Accounting Assistant 0.75 0.75 7360 Senior Office Assistant 1.00 1.00 9140 Equipment Service Attendant (PT) 0.00 0.00 9790 Budget Intem(PT) 1.00 1.00 TOTAL 2000 100 2000 1.00 3-14 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Equipment Replacement 07510101 63001 Miscellaneous Operating Expense 0 74 60 0 66400 Machinery & Equipment 690,184 163,640 151,252 360,000 SUBTOTAL TRANSFERS 690,184 163,714 151,312 360,000 TOTAL 690,184 163,714 151,312 360,000 3-15 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES PROGRAM Stores & Property Control 07610102 Statement of Purpose To provide warehousing, supply chain management, and capital asset disposition services to City departments This program is responsible for the City's warehouse operation which is based in the Corporate Yard. Stores staff order, receive, carry, issue, deliver, and track City departments' supplies and materials. This programis also responsible for capital asset records administration, Material Safety Data Sheet (MSDS) documentation, Motor Pool operations, Yard hazardous waste/e-waste disposal, and disposition of surplus City assets including unclaimed property. Accomplishments in FY 2017.2018 * 'Expanded consignment business model with current vendor (shamrock) * Modernized surplus procedures by moving from traditional live auctions to online global auctions, * Performed physical count of Central Stores inventory (100% count) and Capital Assets (10% sample count). * Began development of "Cycle Count" inventory procedures * Instituted new long-term fuel contract with IPC (Santa Ana vendor) * Instituted insource fuel contract with OCFA Action Plan for FY 2018-2019 * Dispose of regular and E -waste surplus property through transfers, recycling, and auction, * Improve marketing of Stores inventory to all City Departments " Improve procedures for tracking vehicles and other equipment awaiting surplus. * Continue staff training on handling Hazardous Material based on new automated MSDS program. * Dispose of regular and E -waste surplus property through transfers, recycling, and auction. * Finalize Cycle Count inventory process Actual Actual Estimated Objective PERFORMANCE MEASURES FY 15.16 FY 16.17 FY 17.18 FY 18.19 Service Level. $ Value of Stores inventory $625,000 $625,000 $600,000 $550;000 #of Product Lines carried 1,700 1.,700 1.,700 1,700 # of Store items issued 150,000 150,000 140,000 140,000 # of Surplus items processed: Vehicles 75' 75 50 50 Others (electronics, frmiture, etc) 1,500 1,500 1,000 1,000 1,575 1,575 1,050 Total 1,050 Efficiency Per Full -Time Equivalent Stock Cleric Average It of items issued 150,000 150,000 150,000 150,000 Average # of items received 75,000 75,000 75,000 75,000 Effectiveness • of requests processed within 24 hours 100% 100°% 100% 100% • of Surplus items auctioned: Vehicles 100% 100°% 100% 100% Others (electronics, furniture, etc) 100% 100% 100% 100% 3-16 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Stores & Property Control 07610102 AccounEACTUAL LINE ITEM RESOURCES �t `FY15-16. ACTUAL ', FY 1617 PROJECTED `,FY 1718 t PROPOSED,'' FY REVENUES" 56000 Charges to Departments 1,058,912 351,654 0 0 56001 Gas& Diesel Dept Charge Back 748,280 818,920 950,000 1,253,780 56002 Store Administrative Charge Back 224,482 220,263 195,412 229,770 57006 Expense Reimbursement 0 0 1,000 1,000 57010 Miscellaneous Recoveries 0 2,878 1,060 15,000 57972 Sale of Equipment 13,034 21,205 16,443 25,000 57974 Sale of Propane 23,166 30,999 35,000 35,000 58000 Earning on Investments 4,057 209 230 10,000 2,071,931 1,446,127 1,199,145 1,569,550 TOTAL FUND 75 REVENUES EXPENDITURES* 61000 Salaries & Wages -Regular 145,708 157,432 154,675 162,390 61020 Salaries & Wages -Temporary 38,233 41,145 45,861 41,740 61040 Salaries & Wages -Overtime 333 961 959 2,000 61100 Retirement Plan 30,775 39,263 45,956 51,375 61110 Part -Time Retirement 1,434 1,543 1,486 1,565 61120 Medicare Insurance 2,264 2,458 2,506 2,585 61130 Employees Insurance _ 34,156 33,692 28,326 28,165 61170 Retiree Health Insurance (7,732) 3,684 0 0 61180 Compensation Insurance 2,575 2,822 4,253 6,205 SUBTOTALPERSONNEL 247,746 283;000 284,021 296,025 62010 Communications 79 0 0 500 62126 Training &'transportation 0 0 303 1,000 62300 Other Contractual Services 46,935 14,028 10,000 35,000 SUBTOTAL CONTRACTUAL 36,500 47,014 Id,= 10,303 63001 Operating Materials & Supplies 14,966 8,581 8,878 9,500 63300 Gas & Diesel 1,510 627,136 727,744 958,960 63301 Alternative Fuel -CNG 742,992 0 0 0 63302 Alternatve Nuel-Propanc 17,256 24,219 8,706 40,000 SUBTOTAL COMMODITIES 776,723 659,936 745,327 1,008,460 65010 Equipment Rental, City 8,643 6,288 6,288 5,500 65011 Accident& Repair 705 540 540 475 65100 Liability Charges 2,007 2,230 2,230 2,230 65020 Corporate Yard Rental 189,936 201,025 201,025 201,025 65400 Indirect Operating Expenses 15,319 19,515 19,525 19,335 66200 Building hnprovement 0 34,050 0 0 SUBTOTAL FIXED CHARGES 216,610 263,648 229,608 228,565 TOTAL 1,288,093 1,220,612 1,269,259 1,569,550 '- Job * ` AUTHORIZED PERSONNEL � ADOPTED FY 97 18 � ` PROPOSED "' "' FullTIme. part Tlme "Full' i 4780 Facilities and Fleet Maintenance Mgr. 0.05 0.05 0151 Principal Management Analyst 0.20 0.20 7010 Accounting Assistant 0.20 0.20 7250 Stores & City Yard Property Specialist 0.70 0.70 1310 Stock Clerk 1.00 1,00 9470 Stores Aide (PT) 2.00 2.00 TOTAL ____T_157 2.00 2.15- 200 3-17 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES PROGRAM Corporate Yard Operations 08510138 StdieYpert of Purpase , To provide a safe, clean, secure, energy-efficient, and well-maintained facility to Corporate Yard tenants and users, This program accounts for all revenues and expenditures associated with ongoing maintenance and operations of the Corporate Yard at Daisy/Center Street. The facility consists of 11.5 acres and 140,000 square feet of structures which includes all City -owned fueling infrastructure for gasoline, diesel, Compressed Natural Gas (CNG), electricity, and propane, The Yard is managed by the Facilities -Fleet Management -Central Stores (FMCS) Division in coordination with the Building Maintenance Division. FMCS acts as the Yard landlord with PWA and PRCSA as Yard tenants. Accomplishments ha FY;2077-2018 * Continued to provide a safe, clean working environment for all Yard tenants and users * Continued the development of the Gutierrez Gym for Yard employees * Completed Corporate Yard. Security System evaluation * Passed all AQMD mandated inspections for Underground Storage Tanks and fuel vapor monitoring * Relocated transient containers to the NW wall * Performed all quarterly NPDES inspections and corrected issues found Action) Pian foCFY 201$ 2019 * Install new public access CNG fueling station at the Yard * Install electric vehicle chargers throughout Yard * Begin Security System modifications * Incorporate security hnprovcrnents based on OCIAC recommendations * Review Yard compliance with relevant National Fire Protection Association codes and standards * Continue to provide a safe, clean working environment for all Yard tenants and users * Remove outdated pesticide lank . PERFORMANCE MEASURES = ; Actual 1� Actual l Revised x,'OleCtIYe FY 15 FY 10-17, °:rte FY 18.19 Service Level Total acreage A square feet. maintained 12 A 140,000 12 A 140,000 12 A 140,000 12 A 140,000 Annual Vehicular Traffic Volume - Ingress 500 500 500 500 Gallons of Waste Oil Generated/Disposed 3,600 3,600 3,600 3,600 # of Fuel Transactions from 15 Yard fuel nozzles 24,000 24,000 24,000 24,000 Gallons of Diesel/Unleaded Fuel dispensed from: Corporate Yard Fuel Nozzles (15) 145,000 145,000 145,000 145,000 Police Headquarters Fuel Nozzles (4) 160,000 160,000 160,000 160,000 Efficiency Annual Maintenance & Operating Cost per sq. ft. $2.12 $2.12 $2.12 $2.12 Annual KwH of electricity consumed per sq. ft. 7.50 7.50 7.50 7.50 Annual Gas Therms consumed per sq. ft. 0.08 0.08 0.08 0.08 Effectiveness • of Action Plan completed 100% 100% 100% 100% • of Mandated Inspections Passed 100% 100% 100% 100% 3-18 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Corporate Yard Operations 08510138 Account ` "'t `�' LINE ITEM RESOURCES ,ACTUAL tN'ACTUAL PROJECTED, "PROPOSE13- FYI& 6, FY 96-'17 ;FY 1718 i FY REVENUES 50001 Prior Year Carry Forward 0 0 0 68,020 56200 Fleet Maintenance 0 0 14,400 444,140 56201 Traffic Signal Maintenance 0 0 1,200 7,075 56202 Street Maintenance 419,635 444,140 444,140 0 56203 Roadway Cleaning 6,685 7,075 7,075 97,800 56204 Street Trees 76,995 0 23,295 23,295 56205 Park Maintenance 92,405 97,800 97,800 104,640 56206 Stores& Property Control 22,010 23,295 201,025 201,025 56207 Water Maintenance 98,865 104,640 208,015 208,415 53804 Parking Meter & Facilities 11,825 12,515 12,515 12,515 56115 Police Department 189,935 201,025 14,400 15,600 56116 Community Development 119,545 208,015 1,200 1,200 57010 Miscellaneous Recoveries 191 600 700 5,000 58000 Earnings on Investments 2,108 1,033 818 2,000 1,040,199 1,100,138 1,026,583 TOTALREVENUES 1,190,325 EXPENDITURES 61000 Salaries -Regular 20,385 46,134 41,439 42,000 61020 Salaries Part -Time 27,365 25,924 25,526 28,060 61040 Salaries -Over -Time 59 1,046 6,812 1,000 61100 Employee Retumment 3,585 8,980 10,978 12,880 61120 ParkTime Retirement 1,026 967 957 1,050 61120 Medicare Insurance 595 850 877 920 61130 Health Insurance 51159 7,763 7,480 7,060 61170 Retiree Health Insurance 473 534 0 0 61180 Compensation Insurance 3,948 4,038 4,499 6,295 SUBTOTAL.PERSONNEL 62,595 96,236 98,568 99,265 62010 Communications 17,852 23,795 21,322 23,000 62251 Other Agency Services 29,968 30,434 30,000 30,000 62300 Other Contractual Services 148,129 160;768 1.84,805 133;065 62320 M&R Buildings .&Grounds 15,263 4,958 4,165 20,000 62321 M&R Improvements 0 0 - 0 0 62322 M&R Machinery & Equipment 3,436 2,705 0 25,000 SUBTOTALCONTRACTUAL 231,065 214,649 222,661 240,292 63001 Operating Materials & Supplies 6,652 7,040 9,209 10;000 63100 Uniforms 0 298 0 500 63202 Operating Materials & Supplies -Equipment 8,660 3,890 756 3,000 63300 Gas & Diesel 109 771 784 750 15,422 11,999 10,748 SUBTOTAL COMMODITIES 14,250 65000 Building Rental 684,705 753,700 753,700 822,680 650t0 Equipment Rental, City 4,296 6,132 6,132 6,135 65011 Accident& Repair 300 360 360 265 65050 Info Tech Charges 10,130 I0130 10,130 10,130 65400 Indirect Operating Expenses 4,025 7,149 7,259 6,535 SUBTOTAL FIXED CHARGES 703,456 777,471 777,581 845,745 66220 hup. Other Than Building 0 54,835 0 0 66400 Machinery & Equipment 57,665 0 0 0 SUBTOLAL CAPITAL --� --77,6G5' 'Y'Sa,=- j}- TOTAL EXPENDITURES 1,190,325 1,053,787 1,163,201 1,127,189 JobIt Code AUTHORIZED PERSONNEL ADOPTED FY 71;18 PROPOSEO`FY 16 19;':: FullLme 10 �part'-Time ,„Fall Time , ';,,, Part Time`�.'1 4780 Facilities and Fleet Maintenance Mgr. :0.05 0.05 151 principal Management Analyst 0.05 0.05 7250 Stores& City Yard Property Specialist 0.30 0.30 7010 Accounting Assistant 0.05 0.05 9520 Senior Maintenance Aide If (PT) 2.00 2.00. TOTAL 2.00 0.45 2.00 0.45 3-19 INTERNAL SERVICE FUNDS INI ORMATION TECHNOLOGY ACCOUNTING UNIT Citywide Information Services Strategic Plan 10910 -VARIOUS Account, _ 'ACTUAL ,i ACTUAL`` PROJECTED PROPOSED r LINE ITEM RESOURCES Cotle REVENUES 50001 Prior Year Carry Forward 0 0 0 1,628,488 56000 Charges to Departments 5,488,375 7,210,401 7,389,023 8,129,255 57010 Miscellaneous Recoveries 81,146 53,880 77,504 54,000 58000 Earning on Investment 45,899 105,940 71,460 71,460 TOTAL REVENUES 5,615,420 7,370,220 7,537,987 9,883,203 EXPENDITURES 10920140 Network & Teleconunmrications 0 1,883,875 1,604,648 2,498,076 10920141 Enterprise Systems 455,135 625,745 491,265 2,401,574 10920142 Payroll Systems 670,716 763,482 731,690 0 10920143 Specialized Systems 394,449 365,169 299,642 820,250 /0920144 Customer Service Systems 323,389 534,071 405,120 0 /0920145 Content & Collaboration 1,760,947 637,286 690,553 1,100,462 10920146 Administration & Projects 0 578,390 467,900 495,3.12 10920147 Data Center 2,035,493 1,203,358 973,426 1,799,324 10920148 Technology & Support Svcs, 362,456 2t1,019 221,088 768,175 TOTAL EXPENDITURES 6,002,584 6,802,395 5,885,332 9,883,203 OPERATING EXPENSE �y t PCTUAL ,' ACTUAL .,? "� PROJECTED pROsPOSED, FY 1,6.17 ,.. F,Y:1Y-18 „ .«�,FY;'18 19�" 61000 Personnel 1,868,503 2,369,424 2,229,966 # 3,695,986 62000 Contractual 3,246,209 4;014,029 3,259,077 # 5,473,712 63000 Commodities 376,327 11,080 35,462 # 90,300 65000 Fixed Charges 325,326 244,212 360,827 # 558,206 66000 Capital 186,219 163,650 0 9 65,000 6,002,584 6,802,395 5,885,332 9,883,203 ADOPTED 17 18 " PROPOSED FY 98 19 Job *� AUTHORIZED PERSONNEL 'Full Time �'.t Part Time.: Full Tune °-Part Timex' .Code';: 1701 Chief Technology innovations Officer 1.00 1.00 0960 Information Services & Network Manager 1.00 1.00 73901 Executive Secretary 1.00 1.00 0710 Telecommunications Coordinator 1.00 1.00 6470 Systems Support Analyst 1.00 1.00 2660 Applications/Tech Support Manager 1.00 1.00 2630 Principal Programmer Analyst 5.00 5.90 1470 Senior Programmer Analyst 1.00 1:00 02190 GIS Administrator 0.00 1.00 02192 GIS Systems Analyst/Programmer 0.00 2.00 06460 Network Specialist/WAN Systems Administrator 1.00 1.00 0020 Micro Systems Technician 2.00 3..00 01006 Web Systems Technician 1.00 1.00 1140 Accountant 0.83 0.83 1350 Buyer 0.33 0.33 7400 Payroll Systems Analyst 0.50 0.50 2670 Information Services Representative 1.00 1.00 TOTAL 18.66 22,66 3-20 - - -- INTERNAL SERVICE -FUNDS - - INFORMATION TECHNOLOGY PROGRAM Tecbnology Plan 109 Statement of Purpose To implement the recommendations ofthe City Information Systems SnategicPlnn, The Plan is intended to help the City achieve its objectives by implementing modern information systems tlu o ghout the City at the least cost to the community. This program provides a road map for information technology consisting of projects on computing and connectivity infloastructure, citywide support systems, applications, data management, and data sharing. The benefits boom this investment will include improved information access to support operations slid make service delivery more cost-effective. Accomplishmentsin FY2017-2018;; * Upgraded City computers Microsoft Office software to Office 2016 version * Implemented IT Service Management system to report, track, and manage incidents, service requests, and other IT items * Implemented an automated Public Records Request process with an online form and workflow * Expanded Interactive Voice Response(IVR) system to call Utility customers with past due balance to avoid water shutaffs * Developed payment interface for new Recreation Management System for Parks, Recreation, and Community Service * Began upgrading older Microsoft SQL Server databases to SQL Server 2016 " Upgraded Bank Positive. Pay system to reduce risk of check fraud * Integrated new parking citation system with the. City cashiering and payment collection system * Enhanced Land Management system features * Began redesigning the Citys website and implementation of a website Content Management System * Began implementation of an Agenda Management system to automate the. City Council meeting agenda development process * Began development of Dog License system replacement * Began upgrade of the Payroll / Human Resources system to a new version * Supported the implementation of a new benefits enrollment and PIR carbonating systems and processes * Began Implementation of an Asset Management system for Public Works infiastructure assets Expanded use of Geographic Information System(GIS) to additional spatial -related data and applications Began implementation of a Voice Over IP (VOIP) phone system to replace the City's legacy phone system * Implemented fiber-optic connectivity between City Hall and PD increasing bandwidth and network performance * Applied E -Rate discount program providing significant network equipment and operating cost savings * Began development of a fiber optic master plan and small cell strategy * Supported the implementation of a new PD Records Management System(RMS) * Implemented new cybersecurity network appliance and tools * Established public Wi-Fi Internet access for Roosevelt Community Center * Established network connectivity for new Work Center location * 'Upgraded, replaced, and maintained City computer servers, storage, power, and network equipment iAction Plan for FY 2018-2019 * Complete the City website redesign and implementation of the website Content Management System * Upgrade the Payroll/ Human Resources system and implement public -facing employee portal * Implement an Enterprise Budgeting System * Implement an employee Ewe reporting system * Complete implementation of new Dog License system replacement * Expand Open Data irritative and make more City datasets available to the public * Expand Public Records Request process to provide records electronically " Implement Interactive Voice Response (IVR) system for Dog License to allow customers to pay license by telephone * Implement a mobile app for Municipal Utility Services (MUS) customers to access and pay their account via a smartphone * Implement False Alarm system * Upgrade and enhance Enterprise Content Management System * Upgrade Financial and Business bnelligence (Reporting) systems * Continue upgrading older Microsoft SQL Server databases to SQL Server 2016 Continue implementing Voice Over IF (VOIP) phone system to replace the City legacy phone system " Upgrade Microsoft Exchange Email Server version * Complete development of fiber optic master plan and small call strategy * Support implementation of an Asset Management system for Public Works Infrastructure assets Refine IT service management processes including performance, governance, project management, and policy updates ;Actual ;' Actual "Actual ' ,Projected 4ikF0RMAJkCE MEASbRkS 'FY 15- 18" =fly '17 18 ,FY'16-J7_,,,, 18-11F Service Level Number of City email users supported 2,000 2,000 1,810 1,850 Number of PCs (desktops and laptops) 1,900 1,900 2,069 2,080 Number of mobile devices/users 700/290 780/325 810/477 850/500 Number of City staff with Internet connections 1,254 1,325 1.,576 1,600 ' new measure to reflect increasing use of mobile technology 3-21 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY ACCOUNTING UNIT Network & Telecommunications 10920140 �Accett s LINE ITEM RESOURCES tit 'Code, ACTUAL zpOTUAL FY, PROJECsTEf�, PROPOSED REVENUES REVENUES 56000 Telephone System Svcs Charges 0 0 1,912,113 2,083,600 50001 Prior Year Carty Froward 0 0 0 376,076 50002 Prior Year Carry Forward -ENC 0 0 0 0 58000 Eaming on lnvesGnent 0 0 38;400 38,400 TOTAL REVENUES 0 0 1,950,513 2,498,076 EXPENDITURES 61000 Salaries .& Wages -Regular 0 212,093 206,838 296,797 61100 Retirement Plan 0 50,425 58,675 106,674 61120 Medicare Insurance 0 3,288 2,902 4,304 61130 Health Insurance 0 22,496 22,828 46,934 61170 Reth ee Health Insurance 0 3,918 0 0 61180 Compensation Insurance 0 4,179 4,911 10,279 SUBTOTALPERSONNEL 0 296,399 296,154 464,989 62010 Communications 0 835,486 747,672 794,120 62300 Other Contractual Services 0 185,730 197,283 258,340 62302 Contracts -Personnel 0 508,848 268,017 840,000 62306 Software Maintenance Support 0 16,915 25,634 31,000 62600 Parking Validation 0 0 0 0 62700 Auto Expense 0 0 0 0 SUBTOTAL CONTRACTUAL 0 1,546,979 1,238,605 1,923,460 63001 Operating Materials & Supplies 0 2,805 20,422 36,000 63300 Gas & Diesel 0 108 436 300 0 2,913 20,858 36,300 SUBTOTAL COMMODITIES 65100 Liability Charges 0 5,425 8,050 8,050 65010 Rental of City Equipment 0 2,796 2,447 2,795 65012 Accident Repair & Replacement Charge 0 144 131 145 65050 Info Tech Charges 0 16,695 16,695 16,695 65000 Building Rental 0 8,050 5,513 5,513 65400 Indirect Operating Expenses 0 4,474 16,195 40,129 SUBTOTAL FIXED CHARGES 0 37,584 49,030 73,327 66400 Machinery & Equipment 0 0 0 0 66510 Computer Software 0 0 0 0 SUBTOTALCAPITAL 0 0 0 0 TOTAL 0 1,883,875 1,604,648 2,498,076 _ AUTHORIZED PERSONNEL' .:Code -- " ,- ADOPTED`�PROP,OSEU FY it 19 r .Full Time „, Fart Time �, `-F1711Time: :�PartTime 00960 Information Services & Network Manager 0.60 0.60 00710 To ecommunieations Coordinator 1.00 1.00 06460 Network Specialist/WAN Systems Administrator 1.00 1.00 2.60 2.60 TOTAL INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY ACCOUNTING UNIT Enterprise Systems 10920141 Account %VCTUAL ,, FACTUAL � ',',PRO JECTED < R POSED LINE ITEM RESOURCES:.., ::Code:,, FY15-16';�",FY1S'17== . ,., 61000 Salaries Regular 0 273,354 293,536 1,058,118 61040 Salaries Overtime 257 95 34 0 61100 Retirement -Employer Contribution 0 15,823 80,234 378,106 61120 Medicare Insurance 0 3,821 4,120 14,883 61130 Health Insurance 0 51,003 52,163 195,791 61170 Retiree Health Benefits (2,981) 6,969 0 0 61180 Workers Compensation Insurance 0 2,619 4,551 34,596 SUBTOTAL PERSONNEL 434,637 (2,724) 353,684 1,681,495 0 0 0 0 62300 Contract Services- Professional 457,859 54,093 20,602 130,475 62305 Software Licenses & Subscriptions 0 7,750 0 40,000 62306 Software Maintenance & Support 0 210,218 13,055 312,197 457,859 272,061 33,656 482,672 SUBTOTAL CONTRACTUAL 0 0 0 0 63001 Misc, Operating Expenses 0 0 0 2,000 0 0 0 0 SUBTOTAL COMMODITIES 0 - 0 0 2,000 0 0 0 0 65400 Indirect Costs 0 0 22,972 145.,113 65000 Building Rental 0 0 0 90,294 SUBTOTAL FIXED CHARGES 0 0 22,972 235,407 0 0 0 0 0 0 0 0 TOTAL 455,135 625,745 491,265 2,401,574 _� JOb ADOPTED FY 17-1-8 ;; PROP09ED FY 1$ '19"", AUTHORIZED PERSONNEL` Eull Ttme part Itme Full Tlirie ' Past T1me� ,Cotle 2660 Applications/Tech Support Manager 1.00 1.00 2630 Principal Programmer Analyst 2.00 4.00 02190 GIS Administrator 0.00 1.00 02192 GIS Systems Analyst/Programmer 0.00 2.00 1140 Accountant 1 0.33 0,83 7400 Payroll Systems Analyst 0.00 0.50 TOTAL 3.33 9.33 Note.: Payroll and EXP System accountfor the Enterprise System Fund 3-23 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY ACCOUNTING UNIT Payroll Systems 10920142 -07,11Ni ACTUAL PROPOSED,, '�,PROPOSED,, IfEk RE ES FYIS.16 ,.PROJECTED 61000 Salaries Regular 293,997 403,503 364,410 0 61020 Salaries -Temporary 9,()72 17,798 0 0 61040 Salaries Overtime 0 0 235 0 61100 Retirement -Employer Contribution 45,088 91,720 99,490 0 61110 Part-time Retirement 363 668 0 0 61120 Medicare Insurance 1,768 5,306 4,544 0 61130 Health Insurance 39,197 60,008 55,958 0 61170 Retiree Health Benefits (33,500) 10,005 0 0 61180 Workers Compensation Insurance 7,516 4,052 5,664 0 SUBTOTALPERSONNEL, 364,102 593,062 530,301 0 62120 Trairring,'fransportation, Meeting 922 0 0 0 62300 Contract Services - Professional 184,428 24,286 7,171 0 62305 Software Licenses & Subscriptions 0 0 62,250 0 62306 Software Maintenance & Support 0 54,605 10,245 0 SUBTOTAL CONTRACTUAL 185,349 78,891 79,666 0 63001 Misc. Operating Expenses 2,273 1,359 1,439 0 SUBTOTAL COMMODITIES -- 2,273 1,359 -1,439 0 65000 Building Rental 87,313 88,805 90,294 0 65400 Indirect Costs 31,679 1,365 29,990 0 SUBTOTAL FIXED CHARGES 118,992 90,170 120,284 0 66510 Computer Software 0 0 0 0 SUBTOTAL CAPITAL 0 0 0 0 TOTAL 670,716 763,482 731,690 0 Jeda AUTHORIZE�PlERSi�"EL,,,,` Code ,:A 6Oj PROPOSE D,FY 18 oil Time 'Part Time:, Full Time 6400 Budget & Research Manager 0.00 0.00 1120 Accounting Manager 0.00 0.00 7400 Payroll Systems Analyst 0.50 0.00 1140 Accountant 1 0.50 0.00 2630 Principal Programmer Analyst 2.00 0.00 TOTAL 100 0.00 Note: As ofFY18-19 Payroll has moved to fund 10920141 Enterprise System 3-24 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY ACCOUNTING UNIT Specialized Systems 10920143 °' - ACTUAL. ACTUAL ,PROJECTED PROPOSED ,Account -LINE ITEM RESOURCES := ,,.Code--; FY -16 62010 Communications 62300 Contract Services -Professional 394,449 365,169 0 15,000 62302 Contract Services - Personnel 0 0 299;642 800,000 62305 Software Licenses & Subscriptions 0 0 0 2,250 SUBTOTAL CONTRACTUAL 394,449 365,169 299,642 817,250 63001 Misc. Operating Expenses 0 0 0 3,000 SUBTOTAL COMMODITIES 0 0 0 3,000 0 0 TOTAL 394,449 365,169 299,642 820,250 INFORMATION TECHNOLOGY ACCOUNTING UNIT Customer Service Systems 10920144 Account ACTUAL' AC7t1A�L .PROJECTED PROPOSEQ,` Code LINA, ITEM RESOURCES ..- , R FY 15 16, FY 16 17 's ° FY 17 18 ` „ .FY;18-19,-"-,' . 62010 Communications 15,240 12,617 18,488 0 62120 Training&Transpiration 14,617 0 0 0 62300 Contract Services - Professional 205,764 1,640 743 0 62302 Contract Services - Personnel 0 205,537 208,866 0 0 1,501 0 62306 Software Maintenance & Support 0 146,246 175,173 0 SUBTOTAL CONTRACTUAL 235,621 367,540 403,270 0 63001 Misc. Operating Expenses 1,768 2,880 1,850 0 SUBTOTAL COMMODITIES 1,768 2,880 1,850 0 66510 Corrupter Software 86,000 163,650 0 0 TOTAL 323,389 534,071 405,120 0 fund 10920143 Specialized System Nater As ofFY 18-19 Customer Service Systems moved to 3-25 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY ACCOUNTING UNIT Content & Collaboration 10920145 AccountCT<jAL = s LINE ITEM,IAESOURCES Cade „FY 15 A6 ACTUAL 'a FY 16.17=:"�^FYA7 PROJECTED PROPOSED 61000 Salaries Regular 1,122,397 203,385 195,598 244,428 61020 Salaries Part -Time 3,884 787 0 0 61040 Salaries Overtime 972 0 0 0 61100 Retirement -Employer Contribution 215,741 46,207 55,625 95,496 61110 Retirement Part -Tare 146 30 0 0 61120 Medicare Insurance 44,924 2,806 2,715 3,601 61130 Health Insurance 172,730 31,674 30,983 59,545 61170 Retiree Health Benefits (39,014) 4,944 0 0 61180 Workcrs Compensation Insurance 15,344 3,159 4,164 7,831 SUBTOTALPERSONNEL 1,507,125 292,993 289,086 410,901 62120 Training, Transportation, Metting 646 0 0 0 62300 Connor Services - Professional 154,268 69,033 15,129 35,600 62302 Contract Services - Personnel 0 271,661 366,343 550,000 62306 Software Maintenance & Support. 0 2,172 3,713 66,500 62600 Parking Validations 0 563 156 0 62700 Aum Expense 2,550 0 0 0 157,463 343,428 385,340 652,100 SUBTOTAL CONTRACTUAL 63001 Misc. Operating Expense 1,490 170 812 2,000 1,490 170 812 2,000 SUBTOTAL COMMODITIES 65400 Indirect Costs 94,869 696 15,315 35,461 SUBTOTAL FIXED CHARGES 94,869 696 15,315 35,461 TOTAL 1,760,947 637,286 690,553 1,100,462 Job ., . AUTHORIZED PERSONNEL `,k -- , Code a ADOPTED FY 17 1S PROPOSED - FY 78 19 ;° ' a FulhTime Part Time Ful[Lme Part7tma- 1701 Chief Technology Innovation Officer 0.00 0.00 1190 Executive Director, Finance & Management OM 0.00 1180 Assistant Director of Finance & Mgmt. Svcs. 0.00 0.00 0960 Information Services Manager 090 0.00 2660 Applications/Tech Support Manager 0.00 0.00 6470 Systems Support Analyst 0.00 0.00 01006 Web Systems Technician 1.00 1.00 0020 Micro Systems Technician 0.00 0.00 06140 Project Management Officer 0.00 0.00 2630 Principal Programmer Analyst 1.00 1.00 01470 Senior Programmer Analyst 1.00 1.00 01140 Accountant 1 0.00 0.00 7016 Senior Accounting Assistant/SystemsTech 0.00 0.00 7015 Accounting Assistant/SystemsTech OM 0.00 1350 Buyer 0.0 0.00 2670 Information Services Representative 0.00 0.00 TOTAL 3.00 3.00 OpUl INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY ACCOUNTING UNIT Administration & Projects 10920116 0 U %LINE ITEMRES RdE�,",'' ACTUAL '�c AL -,,PROJECTED''' 'PROP SE .:Code 6 FY,16 61000 Salaries Regular 0 328,042 298,282 280,581 61020 Salaries - Temporary 0 91,184 6,327 0 61100 Retirement -Employer Contribution 0 78,808 82,450 90,649 61110 Part-time Retirement 0 2,929 237 0 61120 Medicare Insurance 0 5,274 4,402 4,156 61130 Health Insurance 0 37,356 29,242 28,934 61170 Retiree Health Benefits 0 5,301 0 0 61180 Workers Compensation Insurance 0 8,922 8,636 11,443 SURTOTALPERSONNEL 0 557,815 429,576 415,762 62120 Training & Transportation 0 2,577 4,891 20,000 62130 Tuition Refinbursment 0 476 0 2,000 62300 Contract Serivices- Professional 0 8,822 2,626 10,000 62600 Parking Validations 0 0 0 700 62700 Auto Expense 6,900 6,000 9,000 SUBTOTAL CONTRACTUAL -0 1-8,775 1-3,517 41,700 63001 Misc. Operating Expenses 0 0 0 2,000 SUBTOTAL COMMODITIES 0 _0 _0 2,000 65400 Indirect Costs 0 1,799 24,807 35,880 SUBTOTAL FIXED CHARGES -0 -1,799 2-4,807 35,880 TOTAL 0 578,390 467,900 495,342 ti 60�TlEb tY,"i7-1 8�,. E 8-1,9 AUTHORIZED PERSONNEL . rtTJ.T ;Code . _ ,n 1190 Executive Director, Finance & Management 0.00 0.00 1180 Assistant Director of Finance & Mgmt. Svcs, 0.00 0.00 1701 Chief Technology Innovation Officer 1.00 1.00 6400 Budget & Research Manager 0.00 0.00 1120 Accounting Manager 0.00 0,00 06140 Project Management Officer 0.00 0.00 7390i Executive Secretary 1.00 Loo 1350 Buyer 0.33 0.33 2.33 2.33 3-27 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY ACCOUNTING UNIT Data Center 10920147 �Ac6cnjnty' LINE ITEM RESOURCES Code Fy �1 Y 16- ,PROPOSED�' y, 61000 Salaries Regular 0 52,892 65,957 67,546 61100 Retirement -Employer Contribution 0 12,085 18,659 20,883 61120 Medicare Insurance 0 757 945 979 61130 Health Insurance 0 2,832 3,711 3,762 61170 Retiree Health Benefits 0 793 0 0 61180 Workers Compensation Insurance 0 1,431 2,169 3,067 SUBTOTALPERSONNEL 0 70,789 91,441 96,238 62010 Communications 10,258 16,373 12,982 15,000 62120 Training, Transportation, Meeting 0 0 0 1,000 62300 Contract Services- Professional 1,805,209 74,355 39,663 95,655 62302 Contract Services- Personnel 0 446,160 389,571 550,000 62305 Software Licenses & Subscriptions 0 7,790 12,532 39,000 62306 Software Maintenance & Support 0 436,983 149,392 613,550 62307 Hardware Maintenance & Support 0 34,251 151,998 174,825 SUBTOTAL CONTRACTUAL -__ -7,815,468 T 015,913 - 756,139 1,489,030 63001 Misc. Operating Expenses 8,340 2,065 4,932 8,000 63202 Other Mat/Supplies - Equipment 0 640 0 17,000 SUBTOTAL COMMODITIES 8,340 2,706 4,932 25,000 65000 Building Rental 105,323 107,120 108,920 108,920 65400 Indirect Costs 0 0 5,164 8,305 65100 Liability Charges 6,143 6,830 6,830 6,830 SUBTOTAL FIXED CHARGES 111,466 113,950 120,914 124,055 66400 Machinery & Equipment 79,261 0 0 65,000 66510 Computer Software 20,958 0 0 0 SUBTOTAL CAPITAL 100,219 0 0 65,000 TOTAL 2,035,493 1,203,358 973,426 1,799,324 Job' -,,�'''AUTH6RI;tED,PERSON'NELI�l,, "I ADOPTED PROPOSED FYAT,18�, T" "I Fall !rne "I -Part Time I I 0960 Information Services Manager 0.40 0.40 0.40 0.40 3-28 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY ACCOUNTING UNIT Technology & Support Svcs. 10920148 .Account"u',:` �, " ACTUAL ACTUAL'.: PROJECTED PROPOSED LINEITEM RESOURCES - Code ;. �: -, �� FY 15.16 ;. ��FY 76 77. .. ,FY I7 18 a, ' FY 78.19' ; 61000 Salaries Regular 0 132,351 95,842 385,088 61100 Retirement -Employer Contribution 4 35,183 31,965 130,025 61120 Medicare Insurance 0 1,877 1,354 5,143 61130 Health Insurance 0 31,181 28,110 96,260 61170 Retiree Health Benefits 0 2,775 0 61180 Workers Compensation Insurance 0 1,315 1,499 10,085 SUBTOTAL PERSONNEL 0 204,682 158,770 626,599 62302 Contract Services - Personnel 0 5,272 41,768 60,000 62306 Software Maintenance & Support 0 0 7,475 7,500 SUBTOTAL CONTRACTUAL 0 5,272 49,243 67,500 63001 Misc. Operating Expense 1,929 1,049 5,571 63202 Mise. Operating Expenses -Equipment 360,527 3 0 20,000 362,456 1,052 5,571 20,000 SUBTOTAL COMMODITIES 65400 Indirect Casts 0 13 7,504 54,076 SUBTOTAL FIXED CHARGES 0 13 7,504 54,076 TOTAL 362,456 211,019 221,088 768,175 johADOPTED FY 77 784 PROPOSED FY 18 19 AUTHORIZED PERSONNEL, Full Time ,PartTime . Full Ttme °, Part Time ` Code rt , m 6470 Systems Support Analyst 1.00 1.00 0020 Micro Systems Technician 2.00 3.00 2670 Information Services Representative 1.00 1.00 TOTAL 4.00 5.00 Inprioryears, the ISStrategicplan was accounted for in Fund 79. The IS Strategic Plan is now accountedfor in Fund 109. 3-29 INTERNAL SERVICE FUNDS PERSONNEL SERVICES PROGRAM Liability & Property 08009051 2• -Statement of Purpose - , To protectthe Chv's assets from financial and operational Anpalnnent. This program protects the City's assets by providing insurance, risk sharing, risk transferring and risk assumption. Liability claims are handled in-house and are settled or denied impartially based upon the City's negligence, Adequate property insurance is maintained with an annual property values update, Aself-inspection program of City properties is regularly conducted to minimize exposures and losses. Accomplishments in FY 2017-2018 * Successfully passed annual BICEP Liability Claims Audit * Updated BICEP Litigation Management Guidelines * Updated BICEP Memorandum of Coverage * Updated Workplace Violence Policy * Updated Injury and Illness Prevention Program * Recovered $71,812 from property insurance for three totaled patrol units * Recovered $79,598 in subrogation claims (damage to City property) - * Recovered $252,214 from insurance carrier on claim properly tendered per contract provisions * As a preventative measure, offered Hepatitis A vaccinations to staff in consideration of Hepatitis outbreaks in Los Angeles and San Diego counties. s �Actlon Plan` forFY 2018.2019,*a s ` * Implement BICEP Litigation Management Guidelines - * Update Vehicle Use Policy Coordinate with Parks and Recreation and Police Department to develop an Emergency and Evacuation Plan for the Stadium. * Coordinate with departments to improve subrogation claim process. PERFORMANCE MEASURES '.�, Actual ZACtual ,`Estimated '� *Objective -16 tY , r, FY 16-77 " ` FY 17-08 . ., < _, FY 18-19 Service Level # of Actuarial Studies Conducted 0 1 1 1 # of Liability Claims Audits I 1 I 1 # of Special Event & Instructor Insurance Coverage's placed to p 127 156 146 140 Liability Insurance Cost in$ $ 1,254,561 $ 2,247,126 $ 3,258,658 $ 4,300,000 Property Insurance Cost in $ $ 292,487 $ 285,921 $ 284,403 $. 300,000 Earthquake Insurance Cost in$ $ - $ 382,614 $ 320,087 $ 330,000 Crime Insurance Cost in$ $ 11,372 $ 11,372 $ 11,962 $ 15,000 Pollution Insurance Cost in $ $ 13,371 $ - $ - $ 15,400 Efficiency # of Liability Claims Filed Annually 150 190 174 175 # of Liability Claims Closed 161 158 160 160 Closure Ratio 107% 83% 92% 91% 3-30 INTERNAL SERVICE FUNDS 11 Human Resources ACCOUNTING U Liability & Property 08009051 Account tLINEITEM RESOURCES,ACTUAL' Code" G".Fy 15-163',"�FY ACTUAL 16 17-��`F.Y,17 PROJECTED PROPOSED`, ..REVENUES 50001 Prior Year Carry Forward 0 0 0 5,483,232 56000 Charges to Departments 5,662,112 6,512,263 6,382,669 6,383,706 57006 Expense Reimbursement 15 180 0 0 58000 Earnings on Investments 288,377 225,770 148,889 150,000 5,950,504 6,738,213 6,531,558 12,016,938 TOTAL REVENUES EXPENDITURES 61000 Salaries & Wages -Regular 396,009 728,317 414,563 373,755 61020 Salaries & Wages -Temporary 1,373 30 0 0 61040 Salaries & Wages Overtime 3 0 3,406 10,000 61100 Retirement Plan 70,855 87,366 114,329 114,645 61110 Part -Time Retirement 58 0 0 0 61120 Medicare Insurance 5,266 20603.86 6,561 5,420 61130 Employees Insurance 43,804 52,219 52,716 62,650 61170 Retiree Health Insurance 8,020 7,334 0 0 61180 Compensation Insurance 7,177 17,413 24,286 15,215 532,565 913,283 615.,860 581,685 SUBTOTAL PERSONNEL 62010 Communications 2,690 3,325 3,134 4,675 62120 Training & Transportation 2,028 2,464 1,882 4,000 62140 Other Agency Services 535 460 386 9,450 62300 Other Contractual Services 1,917,810 471,252 284,890 738,000 62302 Other Personnel Services 1,788,062 1,307,003 1,034,180 1,250,000 62322 M&R Machinery & Equipment 0 0 0 11000 62600 Parking Validations 0 0 0 250 62700 Auto Expense 1,200 1,200 1,029 1,200 3,712,324 1,785,704 1,325,500 2,008,575 SUBTOTAL CONTRACTUAL 63001 Operating Materials & Supplies 17,783 15,512 11,083 17,000 63300 Gas & Diesel 0 0 0 238 SUBTOTAL COMMODITIES 17,783 15,512 11,083 17,238 64010 Insurance (Risk Management) 1,476,802 2,203,307 6,661,389 5,200,000 64050 Losses Paid 2,558,106 4,517,602 1,591,406 3,000,000 64070 Unemployment Claims Paid 98,213 81,706 29,589 150,000 65000 Building & Site Rental 23,968 23,590 20,955 20,955 65010 Equipment Rental, City 0 0 0 0 65050 Info Tech Charges 391,580 391,580 391,580 391,580 65205 Internal Depts. Personnel Charges 656,262 616,348 655,032 593,100 65400 Indirect Operating Expenses 33,877 37,750 40,501 35,805 7,871,883 9,391,440 SUBTOTAL FIXED CHARGES 5,238,808 9,390,451 66200 Building Improvement 17,400 1,453,461 25,347 0 66220 Imrovements Other Than Building 358,989 514,299 0 0 66400 Machinery & Equipment 0 0 0 10,000 66510 Computer Software 0 0 0 2,500 66600 Books, Records & Videos 0 0 0 5,500 SUBTOTAL CAPITAL 376,389 1,967,760 25,347 18,000 TOTAL EXPENDITURES 9,877,869 12,554,144 11,368,242 12,016;938 3-31 INTERNAL SERVICE FUNDS Human Resources Liability & Property ACCOUNTING UNIT 08009051 01830 Executive Director, Personnel Services 0.20 0.20 01835 Assistant Director of Personnel Services 0.50 0.50 01751 Risk Management Supervisor 0.50 0.50 01753 Risk Management Assistant 1.00 1.00 07530 Personnel Executive Secretary 0.20 0.20 01675 Sr. Paralegal (UC)* 1,00 1.00 340 0.00 3.40 TOTAL *Note: City Attorney's Office Sr. Paralegal position funded thru Liability & Property Fund. 3-32 0.00 INTERNAL SERVICE FUNDS PERSONNEL SERVICES PROGRAM Employee Group Benefits 08109053 Statement of Puipose To provide a responsive, competitive, and cost-effective employee benefits and compensation program; and manage the compensation plan, retirement plan, air qualityprograms, wellness programs. This program contracts and administers employee and retiree benefits and implements employee compensation plans. The major functionsinclude negotiating life, long-term disability, medical, dental, vision, FSA, & RHS insurance plans; promoting employee assistance and wellness programs; documenting and implementing employee contract pay provisions; processing new employees, separating employees, and retirements; and administering employee's leave provisions. ,Accgmpliehdlente in FY 2011 2018 ' ; �, , * Setup training for supervisors for EAP * Expanded the Retirement Health Savings (RHS) Plan * Created a monthly Rideshare Newsletter .Hosted a successful Blood Drive Set up aFlu Shot Clinic for employeees Streamlined the audit for out Benefit Bridge Program Setup Lunch & Learn Wellness Seminars for employees. := Action Plan for�FY 2078-2019 , * -FMLA Tracking Systemsfor employees * Updated FMLA Policy and new forms - * Set up CalPERSFMedicare Training Update the Rideshare Program * Insurance broker to put out bids for new dental plans Set up retirement counseling for employees preparing to retire * Enhance Ridesbare/Health Fair * r -: - _ _ ., _ + ,• ,., Aatual' ,; ,: Actual ;� Prgeated ,, �Oblective ,< PERFORMANCE MEASURES ��. ,rt :FYAS- ,'FY 1718, " ;fY 1819 �C Service Level # of new employees processed 220 213 104 115 # of separating employees processed 215 95 69 75 # of retirements processed/counseled 159 75 80 80 # of employees utilizing EAP resources 26 30 31 35 # of Family Medical Leave cases processed 65 - 36 38 36 # of insurance enrollments/changes processed 1988 1450 1475 1465 # of employees participating in blood drives 48 22 28 35 Efficiency # of internal audits conducted annually 68 70 70 70 Effectiveness of employees' problems resolved within I day 95% 95% 98% 98 of premium payments processed on time 100% 98% 98% 98 3-33 Human Resources ACCOUNTING UNIT Section 125 Benefits 08109052 Acoounk ACTUAL " ACTUAL PRO ',,,PRbPOSED, '.� LINE ITEM RESOURCES Code �;, -;_ ..-'.-r FY 15 16 `. PY 76=17 1 18 FY77 FY 18 19 EXPENDITURES 64090 Benefit Payments -Medical 183,192 202,336 223,990 300,000 64091 Benefit Payments -Health Care (1) 0 0 0 0 64093 Benefit Payments -Child Care 68,646 82,955 99,082 130,000 64094 Flex Account Bank Charges 6,840 3,600 4,826 9,500 SUBTOTAL FIXED CHARGES 258,678 288,890 327,898 439,500 TOTAL EXPENDITURES 258,678 288,890 327,898 439,500 (1) Implemented Premium Only Plan through the payroll system. Employees are automatically enrolled in Premium Only Plan FSA unless they opt -out. Employee contributions are automatically deducted pre-tax through payroll system. City no longer processes claims for Premium Only Plan FSA manually. 3-34 INTERNAL SERVICE FUNDS Human Resources ACCOUNTING UNIT Employee Group Benefits 08109053 .... 'pccoan - LINE ITEM R�30UR�ESyF Code ACTUALS FY 15-76 m'ACTUAL ,_" ..-., ;PROJECTED 'sPROPOSED ,. REVENUES 50001 Prior Year Carry forward 0 U 0 1,893,677 50002 Prior Year Carry Forward -ENC 0 0 0 0 56000 Charges. to Departments 17,258,246 18,305,487 18,768,621 19,500,000 56800 Employee Contributions 2,127,953 2,264,314 2,933,745 3,000,000 56801 Medical Contribution 182,064 189,194 212,031 300,000 56802 Child Care Contribution 70,240 70,496 - 87,039 130,000 56803 Health Premium Contribution 0 0 0 0 56804 POA Retirement ER Contribution 312,050 331,335 0 504,693 58000 Earnings on Investments 37,048 40,295 36,235 14,700 TOTALREVENUES 19;987,601 21,201,121 22,037,671 25,343,070 EXPENDITURES 61000 Salaries & Wages -Regular 568,318 564,909 608,128 671,975 61020 Salaries & Wages -Temporary 8,054 12,129 7,922 6,690 61040 Salaries & Wages -Overtime 0 391 0 12,000 61100 Retirement Plan 119,951 124,149 167,041 206,120 61110 Part -Tune Retirement 302 436 297 250 61120 Medicare Insurance 8,345 8.,000 8,836 9,840 61130 Employees Insurance 70,857 77,462 76,757 89,495 61170 Retiree Health Insurance 13,761 10,822 0 0 61180 Compensation Insurance 6,917 7,023 11,345 22,245 SUBTOTALPERSONNEL 796,505 805,321 880,325 1,018,615 62010 Communications 3,101 3,955 3,585 4,301 62120 Training & Transportation 8,824 7,699 3,111 15,000 62140 Other Agency Services 85 930 540 10,000 62300 Other Contractual Services 4,968 7,245 39,821 191,600 62302 Other Personnel Services 21,663 26;477 24,758 45,000 62322 M&R Machinery & Equipment 0 0 0 3,080 62600 Parking Validations 7,170 8,101 4,438 475 62700 Auto Expense 2,400 2,400 2,229 1,800 SUBTOTAL CONTRACTUAL 48,210 56,806 78,482, 271,256 63001 Operating Materials & Supplies 9,982 5,420 5,421 20,000 SUBTOTAL COMMODITIES 9,982 5,420 5,421 20,000 64010 Insurance 16,759,867 17,835,906 18,570,556 21,500,000 64060 Insurance Pass Tlnu (Medicare) 1,552,333 1,616,360 1,653,391 1,700,000 64092 Benefit Payments Wellness 700 410 (566) 10,000 65000 Building & Site Rental 99,929 98,354 87,314 87,314 65050 Info Tech Charges 227,945 227,945 227,945 227,945 65400 Indirect Operating Expenses 48,531 56,467 59,692 - 64,440 SUBTOTAL FIXED CHARGES 18,689,305 19,835,441 20,598,332 23,589,699 66400 Machinery & Equipment 0 0 0 3,000 66510 Computer Software 0 0 0 1,000 SUBTOTAL CAPITAL 0 0 0 4,000 SUBTOTAL EXPENDITURES 19,544,002 20,702,988 21,562,561 245903,570 08109052 Section 125 Benefits 260,285 288,890 327,898 439,500 TOTAL EXPENDITURES 19,804,287 20,991,878 21,890,459 25,343,070 3-35 INTERNAL SERVICE FUNDS Duman Resources ACCOUNTING UNIT Employee Group Benefits 08109053 ti �- .'. Job °gUTHORIZEDPERSONNEL ADOPTED FY 17.113 PROPOSED FY �8 19 Time 01830 Executive Director, Personnel Services OAO 0.40 00151 Principal Management Analyst 1.00 1.00 00770 Senior Personnel Technician 1.50 1.50 00471 Benefits & Cmnpensation Supervisor 0.75 0.75 - 07530 Personnel Executive Secretary 0.40 0.40 07300 Senior Personnel Services Specialist 07070 Personnel Services Specialist 2.00 0.60 2.00 0.60 TOTAL 6.65 0.00 6.65 0.00 3-36 INTERNAL SERVICE FUNDS PERSONNEL SERVICES PROGRAM Workers' Compensation 08209054 �;`Stafe'ment of Purpose,,-,," To minimize the number, cost, and effect of work-related injuries and illness. This program preventsand investigates employee injuries and illnesses; provides safety and health-related training to all employees; ensure a safe and healthful work environment while providing the best possible medical care for injured employees promptly handles and settles claims; and administers a stable Workers' Compensation program. .°;Accdmplishments ln-FY 20172018. _°. '. ': * Reduced workers' compensation hospital bill review maximum fee from $10,006 to $7,000. * Recovered $177,945 in subrogation and excess insurance claims. * Complied with State of California, Division of Workers' Compensation claims staff training requirements. * Complied with Federal Medicare reporting requirements.. * Made available workers' compensation forms on employee intranet, .' WctiAdPlan for FY 2018-2019 * Compose Workers Compensation Training for supervisors and lead personnel * Hire a Third Party Administrator (TPA) for management of workers' compensation claims. * Create formal "Return to Work" Policy. Implement an upgrade to the City's Software Program for Claim's Administration to adhere & maintain State mandated reporting.. * Comply with the City's Records Retention Schedule. PERFORMANCE MEASURES � Actual°: :Actual„ ,:Estimafed O161ec6ve FY 15.18 si?..r a°'FY.fG 17 ^'= FY 17-0$; . , :.,'"iFY 18 19--,�:., Service Level - # of new claims 183 208 206 195 of outstanding litigated open claims 17% 9% 8% 5% # of new litigated claims 22 17 16 15 # of hearing tests administered 34 1 50 80 Excess workers'compensation premium costs 305,296 347,175 360,000 399,672 Efficiency Cost of claims in $ 5,920,663 5,616,367 $6,516,744 6,000,000 3-37 INTERNAL SERVICE FUNDS Human Resources ACCOUNTING UNIT Workers' Compensation 08209054 Pccauot LINE7TEM RESOURCES Code,,, ,: � �� 3jCTUAL .EY'1516 AGTURL; FY1817� PROJECTED FY 1718 PROPOSED; FY 1819 , REVENUES 56000 Charges to Departments 5,214,709 5,399,707 6,309,659 7,525,972 56900 Principal Repayment 0 0 292,000 292,000 57006 Expense Reimbursement 338,978 184,736 179,857 179,857 58000 Earnings on Investments 179,212 170,546 141,642 115,000 58001 Staled Dated Checks 19,871 10,561 0 10,561 5,752,770 5,765,550 6,923,158 8,123,390 TOTALREVENUES EXPENDITURES 61000 Salaries Regular 497,029 520,996 488,705 621,180 61020 Salaries Part -Time 32,696 20,217 0 34,410 61040 Salaries Overtime 3 72 0 10,000 61100 Retirement Contribution 109,928 109,763 139,953 188,625 61110 Part -Time Retirement 58 0 0 865 61120 Medicare Insurance 7,606 7,453 7,025 9,250 61130 Employees Insurance 54,701 63,215 72,957 85,025 61170 Retiree Health Insurance 9,668 8,201 0 0 61180 Compensation Insurance 7,068 7,547 9,833 23,530 SUBTOTAL PERSONNEL 7t8,758 737,464 718,474 972,885 62010 Communications 3,462 4,281 3,912 5,865 62120 Training & Transportation 1,962 1,867 1,195 21,000 62.140 Other Agency Services 83 100 0 0 62300 Contractual Services -Professional 146,742 189,592 115,890 175,000 62302 Other Personnel Services 631,793 628,425 814,453 725,000 62322 M&R Machinery & Equipment 0 0 0 1,000 62600 Parking Validation 0 0 0 1,000 62700 Auto Expense 1,200 1,200 1,200 1,200 SUBTOTAL CONTRACTUAL 785,243 825,466 936,650 930,065 63001 Operating Materials & Supplies 24,174 25,884 24,877 28,000 SUBTOTAL COMMODITIES 24,174 25,884 24,877 28,000 64010 Insurance (Risk Management) 337,387 396,723 425,063 450,000 64080 Benefits Payments 5,251,296 5,789,006 4,909,536 5,500,000 65000 Building & Site Rental 53,989 53,140 47,150 47,150 65050 Info Tech Charges 118,995 118,995 118,995 118,995 65205 Internal Depts, Personnel Charges 14,485 14,485 14,485 14,485 65400 Indirect Operating Expenses 44,587 52,938 47,356 61,810 SUBTOTAL FIXED CHARGES 5,820,739 6,425,287 5,562,584 6,192,440 TOTAL EXPENDITURES 7,348,913 8,014,100 7,242,585 8,123,390 3-38 INTERNAL SERVICE FUNDS Human Resources ACCOUNTING UNIT Workers' Compensation 08209054 Jo. , R ADOPTED FY 77 18 �' , o PROPOSED FY 18.1 ,r ...... ." AUTHDRfZED PERSONNEL Code Full Tlme ;,Part Time :; Full Thue,"-' 'Part Time',. , 01830 Executive Director, Personnel Services 0.20 0.20 01835 Assistant. Director of Personnel Services 0.50 0.50 01750 Risk Manager (MM) 0.50 0.50 07551 Risk Manager Supervisor (AM) 1.00 1.00 07540 Senior Workers' Comp, Claims Examiner 2.00 2.00 07575 Senior Workers' Comp. Systems Technician 1.00 1.00 07530 Personnel Executive Secretary 0.20 0.20 07300 Senior Personnel Services Specialist 1.00 1.00 TOTAL 6.40 0.00 6.40 0.00 3-39 INTERNAL SERVICE FUND RESOURCE SUMMARY 3-40 REVENUES Engineering Services 50001 Prior Year Carry Forward 0 0 0 60,725 51702 Parking Permit Fees 1.73,702 215,744 220,000 , 200,000 51703 Sewer Construction Permits 32,581 34,636 15,000 15,000 51704 Street Construction Permits 572,797 720,667 1,200,000 450,000 56000 Charges To Departments 3,821,457 4,361,010 4,979,301 6,800,000 56305 Engineering Service Charge 491,709 963,057 1,100,000 500,000 57006 Expense Reimbursement -Condemn Deposit 66,522 55,912 32,033 20,000 57010 Miscellaneous Recoveries 1,200 1,075 1,000 0 57704 Expense Reimbursement - Special Assessment District 0 0 30,000 33,000 57790 Abandonment Processing 1,745 5,403 11,000 0 58000 Earning On Investments 1;708 0 139 0 59000-029 Transfer from Fund 029 10,000 0 0 10,000 TOTAL REVENUES 5,173,421 6,357,505 7,588,473 8,088,725 Administrative Services 50001 Prior Year Carry Forward 0 0 0 2,087,460 56000 Charges To Departments 6,036,081 5,989,170 5,727,940 4,504,570 57006 Expense Reimbursement -Condemn Deposit 30,271 5,912 0 0 57010 Miscellaneous Recoveries 30,711 75 60 0 58000 Earning On Investments 25,614 36,597 25,741 0 TOTAL REVENUES 6,122,677 6,031,753 5,753,741 6,592,030 EXPENDITURES Engineering Services 08617611 Construction Engineering 2,269,611 2,588,097 2,762,753 3,143,965 08617612 Design Engineering 3,526,767 3,838,068 4,001,936 4,582,430 08617620 Traffic Engineering 128,945 345,978 258,926 362,330 TOTAL EXPENDITURES 5,925,322 6,772,144 7,023,615 8,088,725 Administrative Services 14117601 Pub Wks -Admin Services 3,067,020 3,347,111 3,478,535 4,462,885 10117605 Pub Wks -Development Engnring 1,378,616 1,587,041 2,075,126 2,129,145 TOTAL EXPENDITURES 4,445,636 4,934,152 5,553,661 6,592,030 h,. ,c. RPM �. `� Nom. ... I . �, .. U .. ° -5,1 15II. ,z ,; . U _, :' °JE T D "P P Q EDS 61000 Personnel 6,700,887 7,842,131 7,834,505 9,301,665 62000 Contractual 492,386 509,536 1,300,801 1,502,735 63000 Commodities 101,942 130,639 204,559 269,900 65000 Fixed Charges 2,863,388 3,006,944 3,021,350 3,358,530 66000 Capital 0 0 0 33,000 67000 Debt Service 0 0 4,055 4,055 68000 Transfers 212,361 217,045 212,005 2.10,870 TOTAL 10,370,958 11,706,295 12,577,276 14,680,755 3-40 INTERNAL SERVICE FUND RESOURCE SUMMARY oil W1111191 i am to] Dim - i `F� W91 PRP k4 e & Fi711Q fbl rJMP_ar"t, Tl7, , 01295 Active Transportation Coordinator 0.00 0.05 00190 Administrative Services Manager (MM) 0.70 0.70 02100 Assistant Engineer II 11.55 11.92 02155 Assistant Traffic Operations Engineer 0.00 0.05 01040 Associate Park And Landscape Planner 1.00 1.00 00320 City Engineer (MM) 0.60 0.60 05000 Community Liaison 1.00 1.00 02240 Construction Inspector I 1.40 1.40 00300 Construction Inspector II 1.40 1.40 01850 Contracts Administrator 1.00 1.90 00315 Deputy City Engineer (MM) 0.75 0.75 02030 Engineering Aide 1.00 1.00 02170 Executive Dir of Public Works (EM) 0.70 0.70 07390 Executive Secretary 1.00 1.00 02190 GIS Administrator 1.00 1.00 02192 GIS Systems Analyst/Programmer 2..00 2.00 07090 Lead Accounting Assistant 1.00 1..00 01100 Management Aide (UC) 1.85 1..85 01720 Management Analyst(UC) 2.00 2.00 00020 Micro Systems Technician 1.00 1.00 02129 Principal Civil Engineer (MM) 1.15 1.15 06140 Projects Manager 0.60 0.60 04344 Public Works Project Manager 3.00 0.00 04340 Public Works Projects Specialist 0.60 0.60 00060 Receptionist 0.00 1.00 07430 Records Specialist 1.00 1.00 07280 Senior Accounting Assistant 5.00 5.00 02131 Senior Civil Engineer 6.00 5.75 02111 Senior Engineer 1.00 1.00 07330 Senior Office Assistant 2.75 1.00 2.75 1.00 02070 Survey Party Chief 1.00 1.00 01060 Systems Technician 1.00 1.00 09770 Administrative Aide, P/T 0.50 0.50 09130 Engineering Intern, P/T 18.50 18.50 09505 Permit Parking Aide, P/T 2.00 2.00 09900 Right Of Way Technician, P/T 1,00 1.00 TOTAL 23.00 54.05 53.17 23.00 3-41 INTERNAL SERVICE FUND ENGINEERING SERVICES ACCOUNTINGUNIT Construction Engineering 08617611 Aoaount r=c LINE ITEM RESOURGES 7 'Code ACTUAsI- AGTt7AL 'PY 11Z PfjOJEDTEP a°F 9718 z rii,pROPOSED )9. FY 1819 ,(' 61000 Salaries Regular 841,072 858,879 943,594 1,133,890 61020 Salaries Part -lime 36,591 40,262 54,413 104,260 61040 Salaries Overtime 65,365 78,723 83,592 35,000 61100Retirement-Employer Contribution 133,631 203,027 270,168 349,670 61110 Part-Tiure Retirement 1,414 1,510 2,041' 0 61120 Medicare insurance 12,676 13,674 15,084 17,955 61130 health Insurance 133,423 138,771 148,389 176;030 61140 Dental lnserance 1;645 0 0 0 61170 Retiree Health Benefits. (128,370) 21,094 0 0 61180 Worker Compensation insurance 27,394 28,522 35,628 56,215 1,124,842 1,384,461 11552,910 1,873,020 SUBTOTAL PERSONNEL 62010 Crammalcutioas - 17,506 19,827 21,099 30,000 62120 Training, Transportation, Meeting 2,125 5,362 3,000 7,000 62140 Membership, Subscription & Dues 875 805 2,500 2,950 62300 Contract Services -Professional 15,621 14,113 15;000 201,355 62322 Maintenance & Repair Machinery & Equipment 0 1,992 2,500 3,000 36,127 42,099 44,099 244,305 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 19,268 17,337 10,000 23,150 63300 Gas &Diesel 1'1,264 14,454 15,075 '15,855 30,-532. 31,791 25,075 39,005 SUBTOTAL COMMODITIES 65000 Building Rental 63,484 65,645 66,525 66,525 65010 Rental City Equipment 36,456 33,912 33,610 33;610 65011 Equipment Replacement Charges 0 15,939 17,390 17,390 65012 Accident Repair& Replacement Charge 1,896 2,160 2,160 2,015 65100 Liability Charges 53,088 58,065 58,045 58,985 65240 Public Warks Administrative Charges 796,051 796,050 796,050 616,225 65400 Indirect Costs 68,126 95,636 104,825 131,135 1,019,101 1,067,407 1,078,605 925,885 SUBTOTAL FIXED CHARGES SUBTOTAL CAPITAL 0 0 0 0 67200 Principal -Capital Lease 0 0 3,155 3,155 0 0 3,155 3,155 SUBTOTAL DEBT SERVICE 68000-051 Transfer to Fund 051 0 3,154 0 0 68000-404 Transfer to Fund 404 59,010 59,185 58,910 58.595 59,010 62,339 58,910 58,595 SUBTOTAL TRANSFERS SUBTOTAL MISCELLANEOUS 0 0 0 0 TOTAL 2,269,611 2,588,097 2,762,753 3,143,965 ilpb ''� AUTHORIZED PERSONNEL , Code :'ADQPTEPFVI7-`! .`1 PROPOSED'�Y 1899,E_ ,' FullTime :PartTime `.�Fni1Lme Pert Tine 02100 Assistant Engineer 11 L00 1.00 00320 City Engineer (MM) 0.20 0.20 02240 Construction Inspector I L40 1.40 00300 Construction Inspector II 1.40 1.40 01850 Contracts Administrator 1.00 1.90 02129 Principal Civil Engineer (MM) 0.75 0.75 06140 Projects Manager 0,50 0,50 04344 Public Works Project Manager 1.50 0.00 02131 Senior Civil Engineer 0.75 0.75 07330 Senior Office Assistant 0.75 0.75 02070 Survey Party Clued 1.00 1.00 09130 Engineering Intern, P/T 6.00 6.00 TOTAL. 3-42 INTERNAL SERVICE FUND ENGINEERING SERVICES ACCOUNTING UNIT Design Engineering 08617612 Account LINE ITEM RESOURCES .'Cone -:FY 7876; 'TACTUAL ,<"FY 7b 17 ,.PROJECTED FY 1716 PROPOSED,"' r FY j8-19-:' 61000 Salaries Regular 1,751,856 1,779,495 1,782,615 2,068,840 61020 Salaries Part -Time 126,902 62,951 80,721 132,645 61040 Salaries Overtime 463 0 0 0 61100 Retirement -Employer Contribution 289,296 415,501 507,032 635,830 61110 Part -Time Retirement 2,824 2,059 3,027 0 61120 Medicare Insurance 25,973 25,968 26,341 31,920 61130 Health Insurance 210,214 221,931 229,724 277,555 61170 Retiree Health Benefits (111,602) 41,733 0 0 61180 Worker Compensation Insurance 20,209 20,535 31,594 65,330 2,316,139 2,570,174 $,661,054 3,212,120 SUBTOTALPERSONNEL 62010 Communications 9,468 10,890 12,105 12,105 62120 Training, Transportation, Meeting 11,048 5,406 4,869 14,000 62140 Membership, Subscription & Dues 4,149 2,330 4,840 4,840 62251 Other Agency Services 0 0 0 7,830 62300 Contract Services -Professional 9,194 24,700 100,777 244,730 62322 Maintenance & Repair Machinery & Equipment 0 0 0 505 SUBTOTAL CONTRACTUAL 33,859 43,326 122,591 284,010 63001 Miscellaneous Operating Expenses 16,889 16,153 7,411 28,930 63300 Gas .&Diesel 435 481 485 600 SUBTOTAL COMMODITIES 17,324 16,634 7,896 29,330 65000 Building Rental 54,545 56,400 58,700 58,700 65010 Rental City Equipment 5,076 5,220 5,220 5,220 65012 Accident Repair & Replacement Charge 192 192 190 265 65100 Liability Charges 22,481 24,515 24,580 24,980 65240 Public Warks Administrative Charges 884,502 884,500 884,500 684,695 65400 Indirect Costs 135,893 180,487 180,545 226,755 1,102,689 1,151,014 1,153,735 1,000,615 SUBTOTAL FIXED CHARGES SUBTOTAL CAPITAL 0 0 0 0 SUBTOTAL DEBT SERVICE 0 0 0 0 68000-404 Transfer to Fund 404 56,755 56,920 56,660 56,355 56,755 56,920 56,660 56,355 SUBTOTAL TRANSFERS SUBTOTAL MISCELLANEOUS 0 0 0 0 TOTAL 3,526,767 3,838,068 4,001,936 4,582,430 Job }` `- "t AUTHORIZED PERSONNEL `_ ' Cotle ,:` -;ADOPTED FY 17 18 PROPOSED PY'19-19 , ' -;Full Time .Part Time „ Full Tupe U� ar Part Time -: 02100 Assistant Engineer B 6.30 6.30 01040 Associate Park And Landscape Planner 1.00 1.00 00320 City Engineer (MM) 0.20. 0.20 00315 Deputy City Engineer (MM) 0.75. 0.75 01720 Management Analyst (UQ 1.00 1.00 04344 Public Works Project Manager 1.50 0.00 07280 Senior Accounting Assistant 1.,00 1.00 02131 Senior Civil Engineer 4.00 4.00 07330 Senior Office Assistant 1.00 1.00 09130 Engineering Thrum, P/T 8.00 8.00 TOTAL -i= fSSS TUF 3-43 INTERNAL SERVICE FUND ENGINEERING SERVICES ACCOUNTING UNIT Traffic Engineering 08617620 ,�, Account: LINE -ITEWRESOURCES'F',� ge AL'.T,1"" ACTU, 4k6PROJECTEDP -18 SED 61000 Satarrics Regular 172,956 203,561 128,736 182,910 61020 Salaries Part-Titne 19,307 68,885 65,574 77,180 61040 Salaries Overtime 16 77 0 0 61100 Retirement -Employer Contribution 34,337 36,944 34,597 58,670 61110 Part -Time Retirement 727 2,579 2,459 0 61120 Medicare Insurance 2,776 3,544 2,796 3,770 61130 Health Insurance 23,857 22,443 17,354 27,860 61170 Retiree Health Benefits (127,421) 3,078 0 0 61180 Worker Compensation Insurance 1,810 2,645 2,968 7,565 128,365 34-3,7-58 --25-4,484 357,955 SUBTOTAL PERSONNEL 62140 Membership, Subscription & Does 0 0 192 0 62300 Contract Services -Professional 590 2,170 4,250 4,375 580 2,170 4,442 4,375 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 0 51 0 0 0 51 0 0 SUBTOTAL COMMODITIES SUBTOTAL FIXED CHARGES 0 0 0 0 SUBTOTAL CAPITAL 0 0 0 0 SUBTOTAL DEBT SERVICE 0 0 0 0 SUBTOTAL TRANSFERS 0 0 0 0 SUBTOTAL MISCELLANEOUS 0 0 0 0 TOTAL 128,945 345,978 258,926 362,330 .. ..... - Job AUTHORIZED PERSONNEL Code ADOPTED' f 1 8 ED,187' 19 Fn11 Time. Part Time %S = Fulliime, M- 01295 Active Transportation Coordinator 0.00 0.05 02100 Assistant Engineer If 0.30 0.45 02155 Assistant Traffic Operations Engineer 0.00 0.05 02131 Senior Civil Engineer 1.00 0.75 09130 Engineering Intern, P/T 1.50 1.50 09505 Penuit Parking Aide, P/T 2.00 2.00 TOTAL 3-44 INTERNAL SERVICE FUND ADMINISTATIVE SERVICES ACCOUNTING UNIT Pub Wks -Admin Services 10117601 Accounf ' ' ' { <<LINE ITEM RESOURCES ACTUAL - FY 45-46 -ACTUAL, FY i6 -77.e. .PROJECTED EY1Z=78 AROPOSED," FY.1&18'51 61900 Salaries Regular 1,438,424 1,437,391 1,169,603 1,438,270 61020 Salaries Pad -Time 10,433 17,738 52,406 31,310 61040 Salaries Overtime 7,913 21,368 12,279 10,000 61100 Retirement -Employer Carinal.. 301,110 333,342 320,491 422,840 61.110 Part -Time Retionneat 778 765 2,042 900 61120 Medicare furnace 20,817 20,684 (1,218) 21,305 61130 Health insurance 242,663 251,534 195,271 244,345 61170 Retiree Health Benefits (145,467) 29,469 0 0 61180 Warkr' Compensation lnsuranoe 22,874 23,310 27,926 49,125 1,907,544 2,135,601 1,778,800 2,218,095 SUBTOTAL PERSONNEL 62010 Cmrearrications 25,835 31,070 29,000 32,000 62120 Training, Tranararmdon, Mectin, 9,536 11,067 20,000 31,000 62140 Membership, Sdaceiption&Dues 3,397 3,524 4,500 6,500 62300 Contract Service,-Pr'efesslonal 334,213 349,030 679,529 523,720 62302. Cou wafted Verdor Persamrei Services 1 14,501 0 90,000 50,000 62322 Maintenance &Repair Machinery &Equipment 3,288 2;565 1,500 6,500 62600 Parking Validation 2,173 0 500 4,000 62700 Auto Expense a - 0 0 10,000 SUBTOTAL CONTRACTUAL 392,943 397,256 625,029 663,720 63001 Miscellaneous Operating Expenses 38,910 60,766 135,000 164,465 63300 Gas & Diesel 4,442 3,478 2,700 3,130 43,352 64,243 137,700 167,595 SUBTOTAL COMMODITIES 65000 Building Rental 110,228 113,975 117,395 117,395 65010 Rental City Equipment 9,180 9,988 11,050 6,865 65011 Equipment Replacemrn[Charges 4,368 4,368 4,370 4,370 65012 Accident Repair& Replacement Charge 288 376 550 265 65050 Info'fech Charges 0 0 0 575,250 65100 Liability Charges 3,328 3,465 3,640 3,700 65205 Internal Departmead Personnel Charges 399,259 399,674 402,165 402,165 65400 Indirect Costs 123,238 144,204 124,216 197,235 649,889 676,050 663,386 1,30.7,245 SUBTOTAL FIXED CHARGES 66400 Machinery& Equipment 0 0 0 33,000 0 0 0 33,000 SUBTOTAL CAPITAL 69200 Principal -Capital Lease 0 0 450 450 SUBTOTAL DEBT SERVICE 0 0 450 450 68000-051 Transfer to Turn 051 0 451 0 0 68000-404 Transfer to pace 404 73,293 73,510 73,170 72,780 93,293 73,961 73,170 72,780 SUBTOTALTRANSPERS SUBTOTAL MISCELLANEOUS 0 0 0 0 TOTAL 3,067,020 3,347,111 3,478,535 4,462,885 {e a ae A(1�THORIZED PERSONNEL ;; ,-° ,nooPreD Fv n-4e,� .: PRorosED FY te_�9 FuIlTlme, �PeRTirlie T,mg vPart Tirhe, 00190 Admialsirative Services Managx(NM) 0.70 0.70 05000 Community Liaison 1.00 L00 02100 Exeaadve Do of Public Works (EM) 0.70 0.70 07390 Executive Secretary 1.00 1.00 02190 GIS Administrator 1.00 0.00 02192 GIS Systems AtudystTrogrammer 2.00 0.00 07090 Lend Accounting Assistant 1.00 1.00 01200 Management Alda (UC) 1.85 1,85 01720 Management Analyst(UC) 1.00 1.00 00020 Micro Systems Technician 1.00 0.00 06140 Projects Manager 0.10 0.10 04340 Public. Works Projects Specialist 0.60 0.60 00060 Receptionist 0.00 1.00 07430 Records Specialist 1.00 1,00 07280 Senior Accounting Assistant 4,00 4.00 07330 Senior Office Assistant 1.00 Lou 01060 Systems TecMicisn 1.00 1.00 09770 Administrative Aide, P/T 0.50 0.50 09900 Right Of Way Technician, Pfl' 1,00 L00 TOTAL 345 INTERNAL SERVICE FUND ADMINISTATIVE SERVICES ACCOUNTING UNIT Pub Wks -Development Engnring 10117605 ,Accountr`gFTUAL = LINE ITEM RESOURCES -,Code �..r, , FY 1516FY ACTUAL.," PROJECTED PROPOSED r. 1819;;, 61000 Salaries Regular 837,846 904,896. 1.,034,022 942,825 61010 Salaries Cash Out/Separation 0 0 0 65,770 61020 Salaries Part -Time 69,438 79,621 91,778 100,795 61040 Salaries Overtime 377 682 0 5,000 61100 Retirement -Employer Contribution 173,726 215,491 266,778 305,375 61110 Part -Time Retirement 1,056 1,356 1,618 0 61120 Medicare Insurance 12,905 13,807 14,872 15,195 61130 Health Insurance 152,605 158,762 158,641 173,895 61170 Retiree Health Benefits (34,576) 22,135 0 0 61180 Worker Compensation Insurance 10,621 14,386 19,549 32,620 1,223,998 1,40$137 1,587,259 1,640,0.75 SUBTOTALPERSONNEL 62010 Communications 4,669 5,430 7,000 7,565 62120 Training, Transportation, Meeting 1,233 676 2,000 3,025 62140 Membership, Subscription & Dues 737 1,839 2,500 2,500 62300 Contract Services -Professional 22,240 16,741 293,140 293,235 28,878 24,687 304,640 306,325 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 10,583 17,695 33,635 33,635 63300 Gas & Diesel 151 223 253 335 10,734 17,919 33,898 33,970 SUBTOTAL COMMODITIES 65010 Rental City Equipment 2,376 2,448 2,450 2,450 65012 Accident Repair & Replacement Charge 96 96 95 95 65100 Liability Charges 12,812 14,005 14,Qt0 14,235 65400 Indirect Costs 76,419 95,924 109,070 108,005 91,703 112,473 125,625 124,785 SUBTOTAL FIXED CHARGES SUBTOTAL CAPITAL 0 0 0 0 67200 Principal -Capital Lease 0 0 450 450 0 0 450 450 SUBTOTAL DEBT SERVICE 68000-051 Transfer to Fund 051 0 451 0 0 68000-404 Transfer to Fund 404 23,303 23,375 23,265 23,140 23,303 23,826 23,265 23,140 SUBTOTAL TRANSFERS SUBTOTAL MISCELLANEOUS 0 0 0 0 TOTAL 1,378,616 1,587,041 2,075,126 2,129,145 Job-� AUTHORIZEO PERSONNEL ADOPTED FY 77 t8 :: PROPOSED FY 18-,9 ,Full Tlnte�� Part Tirne, ?,FpII,Time ;`_Part Time ' 02100 Assistant Engineer B 3.95 4.17 00320 City Engineer (MM) 0.20 0.20 02030 Engineering Aide 1.00 1.00 02129 Principal Civil Engineer (MM) 0.40. 0.40 02131 Senior Civil Engineer 0.25 025 02111 Senior Engineer 1.00 L00 07330 Senior Office Assistant 1.00 1.00 09130 Engineering Intern, P/T 3.00 3.00 TOTAL 3-46 r1.i:W1Y1i�Y?J Development COMMUNITY DEVELOPMENT AGENCY DEPARTMENT RESOURCE SUMMARY 4-1 ACTUAL ACTUAL ;-PROJECTED -�` REVENUES „ �° FY 15-16 ' ' FY'16-17,,y,-FY 17-18',, ,'P,ROPOSED,; 500(1 Year Carry Forward Fund 25 CDA Special Revenue 500,000 263,500 0 250,000 Fund 123 WIOA 0 0 0 726,285 Fund 124 Orange County Grants 0 0 0 1,600,000 Fund 133 Housing Authority -issuer Fee 0 0 0 110,390 Fund 140 Housing Authority -Administration 0 0 0 489,835 Fund 142 Neighborhood Stabilization Program 0 0 0 30,000 Fund 405 HOPWA 0 0 0 4,345 Fund 417 Inclusionary Housing 0 0 0 5,458,250 Fund 607 Successor Housing Agency 0 0 0 5,406,000 Fund 671 RDA Obligation Retirement Fund 0 0 0 532,601 0 0 0 14,607,706 SUBTOTAL 50011 -Property Tax Property Tax per AB I X 26 14,235,361 9,214,353 10,123,760 9,949,044 t4,235,36t 9,214,353 10,123,760 9,949,044 SUBTOTAL 51601 -Building Permit Fund 25 CDA Special Revenue 0 456,174 0 0 SUBTOTAL 0 456,174 0 0 5200x -Federal Grants Fund 123 WIOA 3,300,496 3,254,989 3,042,248 2,709,800 Fund 124 Orange County Grants 765,381 635,272 668,565 0 Fund 130 HOME 147,353 838,378 2,183,873 1,783,004 Fund 132 Department of Labor 1,093,695 1,158,537 0 0 Fund 135 CDBG/ESG « 9,046,540 3,692,886 5,824,948 6,292,659 Fund 136 Housing Authority -HAP 26,228,956 27,533,386 28,149,975 30,798,000 Fund 137 Housing Authority-NED 1,808,432 1,839,093 1,888,157 1,900,000 Fund 140 Housing Authority -Administration 2,922,044 2,915,309 3,307,683 3,123,760 Fund 142 Neighborhood Stabilization Program 959,316 0 0, 0 Fund 405 HOPWA 101,885 1,582 2,149 0 SUBTOTAL 46,374,098 41,869,432 45,067,598 46,607,223 533xx-Program Income Fund 135 CDBG/ESG 32,837 32,793 24,726 25,000 32,837 32,793 24,726 25,000 SUBTOTAL 539xx-Mist Service Charge Fund 417 Inclusionary Housing 44,464 (42,214) 1,125 1,000 44,464 (42,214) 1,125 1,000 SUBTOTAL 5690x -Principal and Interest Repayment Fund 130 HOME 1,053,013 298,073 337,152 265,000 Fund 135 CDBG/ESG 47,401 152,673 19,820 35,000 Fund 142 Neighborhood Stabilization Program 430,800 95,235 159,620 0 Fund 143 CalHome 0 0 575 0 Fund 607 Successor Housing Agency 131,062 175,151 204,122 235,000 1,662,276 721,132 721,289 535,000 SUBTOTAL 570xx-Mise Income Fund 133 Housing Authority -Issuer Fee 1,000 0 0 0 Fund 135 CDBG/ESG 0 2,003,975 4,768 0 Fund 140 Housing Authority -Administration 42,854 243,938 1,500 0 Fund 417 Inclusionary Housing 0 2,000 0 0 Fund 607 Successor Housing Agency 8,808 1,750 1,500 1,000 Fund 670 Successor Agency 0 0 155,082 650,000 52,662 2,251,663 162,850 651,000 SUBTOTAL 4-1 COMMUNITY DEVELOPMENT AGENCY DE PARTMFNT RESOURCE SUMMARY COMMUNITY DEVELOPMENT AGENCY '• ''r s " G� - R,� r r /4CTUAL FY rACTUAL PROJECTED d .FY 17 18 - P �PROPO$ED„ FY18.W 578xx-[Fees Fund 130 HOME 0 500 0 0 Fund 133 Flousing Autbority-Issuer Fee 55,155 105,889 49,200 55,000 Fund 136 Housing Authority -HAP 53,376 104,436 32,140 30,000 Fund 140 Housing Authority -Administration 18,302 66,860 17,861 20,000 Fund 143 CalHome 9 0 0 0 Fund 417 Inclusionary Housing 2,882,390 2,466,612 2,712,304 9,427,865 Fund 607 Successor Housing Agency 0 500 0 532,601 3,009,232 2,744,797 2,811,505 10,065,466 SUBTOTAL 579xx-Income Fund 25 CDA Special Revenue 2,235 0 0 0 Fund 123 WIOA 0 0 0 260,161 Fund 135 CDBG/HSG 57,760 99,000 132,000 132,000 Fund 142 Neighborhood Stabilization Program 21 500 0 0 Fund 607 Successor Housing Agency 0 1,111 250 0 Fund 670 Successor Agency 215,324 5,965,324 187,509 0 Fund 671 RDA Obligation Retirement Fund 0 789,853 0 226,471 275,340 6,855,788 319,759 618,632 SUBTOTAL 5800x- nvestments Fund 25 CDA Special Revenue 4,262 2,786 5,800 0 Fund 130 HOME 6,652 911 660 750 Fund 133 Housing Authority -Issuer Fee 28,432 27,276 28,000 30,000 Fund 134 UDAG 236 227 234 0 Fund 135 CDBG/ESG 0 3,776 (2,442) 0 Fund 136 Housing Authority -HAP 95 0 320 0 Fund 140 Housing Authority -Administration 9,100 7,741 5,gl5 6,000 Fund 142 Neighborhood Stabilization Program 9,032 9,829 10,995 0 Fund 143 CalHome 4,038 4,438 4,870 0 ' Fund 145 Rental Rehabilitation Grant 3,947 3,800 3,924 0 Fund 417 inclusionary, Housing 45,801 68,009 41,824 35,000 Fund 607 Successor Housing Agency 172,966 (39,927) 147,350 40,000 Fund 652 2003 Tax Allocation Bond Series A 29,014 2 0 0 Fund 653 South Main Commercial Condor 2,297 596 0 0 Fund 654 2011 Tax Allocation Bond Series A 70,915 7,879 1,389 - 0 Fund 658 2003 Tax Allocation Bond Series B 71 58 42 0 Fund 670 Successor Agency 33,019 47 1,790 0 Fund 671 RDA Obligation Retirement Fund 75,534 54,434 13,877 0 495,411 151,882 264,448 111,750 SUBTOTAL 59000-xxx lnterfund Transfers Fund 417 Inclusionary Housing 555,000 0 0 0 Fund 652 2003 Tax Allocation Bond Series A 1,279,732 1,276,005 1,276,282 1,275,630 Fund 654 2011 Tax Allocation Bond Series A 4,215,855 4,216,161 4,994,886 5,292,625 Fund 658 2003 Tax Allocation Bond Series B 2,898,561 2,897,098 2,889,725 2,897,850 Fund 670 Successor Agency 280,703 1,348,079 564,672 254,742 Fund 67t RDA Obligation Retirement Fund 0 851,860 0 0 9,229,851 10,589,203 9,725,565 9,720,847 SUBTOTAL TOTAL 75,411,532 74,845,003 69,222,625 92,892,668 (9,229,851) (10,589,203) (9,725,565) (9,720,847) LESS INTERFUND TRANFERS TOTAL ALL SOURCES 66,181,681 64,255,800 59,497,060 83,171,821 * Amount Includes funds provided to other departments for various projects and programs 4-2 COMMUNITY DEVELOPMENT AGENCY DEPARTMENT RESOURCE SUMMARY , ,AC�'IU,ITIES ACTUAL r .�1:1516.ti AETUAL .'r •FY 1617 PROJECTED'.: FY-17,18,5',,=FY.�76-79` PROPO;�ED FederWState Grants 123187xx Workforce Innovation and Opportunity Act 2,841,296 3,281,401 3,042,248 3,696,246 124187xx Orange County Grants 774,450 657,734 668,565 1,600,000 13018780 HOME 596,848 1,734,569 2,521,685 2,048,754 132/8744 Department of Labor HIB Grant 1,093,696 1,158,537 0 0 13318780 Housing Authority - issuer Fee 25,371 104,017 148,935 195,390 13518780 Community Development Block Grant 913,950 1,028,018 939,610 1,178,391 13518781 CDBG-Neighborhood improvement 35,573 0 0 0 13518782 CDBG-Housing Development and Rehab. 377,083 183,464 637,121 1,000,000 13518783 CDBG Projects* 7,534,623 5,255,958 4,015,222 3,830,568 13518785 Emergency Solutions Grant 532,290 469,658 411,867 475,700 13618760 Housing Authority - HAP 26,449,824 27,752,393 28,182,435 30,828,000 13718760 Housing Authority -NED 1,808,432 1,839,093 1,888,157 1,900,000 14018760 Housing Authority -Administration 2,992,920 3,293,819 3,332,859 3,639,595 14218760 Neighborhood Stabilization Program I 7,410 3,150 6,748 10,000 14218761 Neighborhood Stabilization Program II 1,007,937 37,402 13,310 10,000 14218762 Neighborhood Stabilization Program Ill 1,236 0 405 10,000 40518761 HOPWA 11,503 1,582 2,149 4,345 SUBTOTAL 47,004,441 46,800,794 45,811,316 50,426,989 Special Revenue Programs 02518820 Entchprize Zone 94,224 58,542 134,934 250,000 41718820 Inclusionary Housing 43,280 184,992 4,983,392 14,922,115 SUBTOTAL 137,504 243,534 5,118,326 15,172,115 Successor Agency 65218020 2003 Tax Allocation Bond Series A 646,646 3,137,784 1,277,781 1,275,630 65318830 South Main Commercial Corridor (13) 6,200,257 0 0 65418020 2011 Tax Allocation Bond Series A 4,253,248 4,515,977 5,000,998 5,292,625 65818020 2003 Tax Allocation Bond Series B 555,598 432,509 2,893,448 2,897,850 67018830 Merged Project Area Projects 0 393,201 0 0 67018843 Successor Agency Administration 359,600 246,753 286,070 254,742 67018850 Merged Obligations 1,045,975 222,396 155,000 650,000 67118021 Redev. Obligations Retirement Fund 9,981,189 9,970,353 10,231,026 10,708,116 SUBTOTAL -------T5-,119,230 16,842,243 19,844,323 21,078,963 Successor housing Agency 60718810 Successor Housing Agency 374,401 2,687,817 170,367 696,455 60718830 Successor Housing Agency Capital Projects 2,012,435 1,055,037 253,990 5,518,146 SUBTOTAL 2,386,837 3,742,853 424,357 6,214,601 TOTAL 66,371,024 75,906,410 71,198,322 92,892,668 LESS IN'rERPUND TRANFERS7 (8,674,851) (10,589,204) (9,725,565) (9,720,847) TOTAL ALL SOURCES 57,6965172 65,317,207 61,472,757 83,171,821 * Aronnt mh des funds provided to other deparnnents for varimrs projects and progrmns. 4-3 COMMUNITY DEVELOPMENT AGENCY DEPARTMENT COMMUNITY DEVELOPMENT AGENCY Job c"v e� r �` u ' t 1 '";`L'e 2 C0"AUT}iORIZEpRERSONNEL3r's,`" v`,. PROJECTEP'FY ,,@u'llTtme ..?PartTimet� 1718 m✓'c,,i 'tpRO(?OSE`D FYn1$s19,� ' PullTiine,a �ParEiTlm�r Successor Agency Division 2870 Executive Director of Community Development 0.10 0.05 0151 Principal Management Analyst 0.00 0.67 0150 Senior Management Analyst 0.60 0.00 7280 Senior Accounting Assistant 0.51 0.26 7321 Community Dev. Commission Secretary 0.15 0.05 1.36 1.03 SUBTOTAL Economic Development Division 2870 Executive Director of Community Development 0.05 0.05 0350 Economic Development Specialist III 2.00 2.00 8374 Workforce Specialist N 100 2.00 8372 Workforce Specialist It 10.00 10.00 0151 Principal Management Analyst 0.00 0.05 0150 Senior Management Analyst 0.12 0.00 1720 Management Analyst 0.00 0.12 7280 Senior Accounting Assistant 0.19 0.19 7321 Community Dev, Commission Secretary 0.05 0.05 7330 Senior Office Assistant 2.00 1.13 16.41 15.59 SUBTOTAL Housing Division 2870 Executive Director of Community Development 0.40 0.45 2460 Housing Division Manager 1.00 1.00 2720 Housing Authority Operations Supervisor 1.00 1.00 7584 Senior Community Development Analyst 0.00 1.00 0,00 1.00 0151 Principal Management Analyst 0.00 0.13 0150 Senior Management Analyst 0.13 0.00 1720 Management Analyst 0.00 0.88 1840 Housing Programs Analyst 1.00 1.00 1885 Housing Authority Analyst 1.00 1.00 7585 Community Development Analyst Loo 2.00 4335 Neighborhood Improvement Projects Specialist 1.00 0.00 1860 Senior Housing Specialist 2.00 2.00 1900 Housing Specialist D 6.00 6.00 2700 Senior Residential Construction Specialist 1.00 1.00 2710 Residential Construction Specialist 1.00 1,00 7000 Loan Specialist 1.00 1.00 7280 Senior Accounting Assistant 0.30 0.55 7321 Community Dev. Commission Secretary 0.35 445 7330 Senior Office Assistant 4.00 2.87 8372 Workforce Specialist It 1.00 1.00 23.18 L00 23.33 1.00 SUBTOTAL Parking Fund (027) 0550 Economic Development Specialist It 0.00 1,00 2653 Downtown Development Liaison 1.00 0.00 1.00 1.00 SUBTOTAL Strategic Plan Fund (052) 2845 Arts & Culture Specialist 1.00 1.00 1.00 1.00 SUBTOTAL 4-4 COMMUNITY DEVELOPMENT AGENCY DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT AGENCY Job .'ADOPTED'FY 17-18 , `,. ` °� PROPOSED.FY 1&19•'- '. AUTHbWIZED PERSONNEL= Full Time ;PartTime- d =' Full Time 'Part -Time', < General Fund (011) 2870 Executive Director of Community Development 0.45 0.45 3750 Homeless Services Manager 0.00 1.00 0350 Economic Development Specialist IJI 1.00 1.00 0550 Economic Development Specialist 11 1.00 1.00 0151 Principal Management Analyst 0.00 0.15 0150 Senior Management Analyst 0.15 0.00 7321 Community Dev. Commission Secretary 0.45 0.45 9770 Administrative Aide 1.00 1.00 3.05 1.00 4.05 1.00 SUBTOTAL TOTAL ALL FUNDING SOURCES 46.00 2.00 46.00 2.00 4-5 COMMUNITY DEVELOPMENT AGENCY DIVISION RESOURCE SUMMARY �' ': sy, `` ACTUAL '" FY1518 -E ACTUALrf,y 'c: FY 18-17[. zpROJ�CTb ,- FY�17y8,., PFtOPO$ED 18;y9`. ' Successor Agency 67018843 Successor Agency Administration 359,600 246,753 286,070 254,742 65218020 2003 Tax Allocation Bond Series A 646,646 3,137,784 1,277,781 1,275,630 65318830 South Main Commercial Corridor (13) 6,200,257 0 0 65418020 2011 Tax Allocation Bond Series A 4,253,248 4,515,977 5,000,998 5,292,625 65818020 2003 Tax Allocation Bond Series B 555,598 432,509 2,893,448 2,897,850 67018830 Merged Project Area Projects 0 393,201 0 0 67018850 Merged Obligations 1,045,975 222,396 155,000 650,000 6711802t Redev. Obligations Retirement Fund 9,981,189 9,970,353 10,231,026 10,708,116 SUBTOTAL 16,842,243 25J19,230 19,844,323 21,078,963 LESS INTERFUND TRANSFERS (8,674,851) (10,589,204) (9,725,565) (9,720,847) TOTAL 8,167,392 14,530,026 10,118,759 11,358,116 -OPERATING EXPEfISE - ACTUAL FY 1516 !_ ACTUAL,..,'. 6.17 PROJECTED FY 1718,- PROPOSED 1 "FY 18-19 61000 Personnel 328,602 153,961 229,056 240,487 62000 Contractual 1,560,717 500,396 455,384 453,071 63000 Commodities 2,895 1,569 2,112 7,029 65000 Fixed Charges 46,255 25,905 38,244 24,923 67000 Debt Service 5,651,722 5,321,941 9,238,963 9,450,005 68000 Interfund Transfers 8,674,851 10,589,204 9,725,565 9,720,847 69000 Miscellaneous 577,200 8,526,255 155,000 1,182,601 SUBTOTAL 16,842,243 25,119,230 19,844,323 21,078,963 LESS INTERFUND TRANSFERS (8,674,851) (10,589,204) (9,725,565) (9,720,847) TOTAL 8,167,392 14,530,026 10,118,759 11,358,116 Job _ , ° AUTHORIZED PERSONNEL. Code ; : , ',AbOPTED FY 17 18PRO POSED F,Y 18 19 "4F 11 'Me - _ �) Part TImO Full Time+' " Fp?Part Ttme - 2870 Executive Director of Community Development 0.10 0.05 0151 Principal Management Analyst 0.00 0.67 0150 Senior Management Analyst 0.60 0.00 7280 Senior Accounting Assistant 0.51 0.26 7321 Community Dev. Commission Secretary 0.15 0.05 TOTAL 1.36 0.00 1.03 0.00 4-6 COMMUNITY DEVELOPMENT AGENCY SUCCESSOR AGENCY PROGRAM Various To wind down the affairs of the former Redevelopment Agency pursuant to AB IX 26, AB 1484, and all suhseguent dissolution laws. SERVICE PROGRAM These activities provide for the expenditure of funds to repay debt, and to make payments for enforceable obligations. as approved by the Oversight Board and the Department of Finance via the Recognized Obligation Payment Schedule (BOPS). 4-7 COMMUNITY DEVELOPMENT AGENCY SUCCESSOR AGENCY ACCOUNTING UNIT Administration 67018843 AccountLINE ITEM RESOURCES ACTUAL ACTUAL : PROJECTED PROPOSED Code FY 15-18 FY 15-17 FY 17-18 FY 18-19 61000 Salaries Regular 211,648 102,546 110,513 125,710 61020 Salaries Part -Time 236 0 46,885 0 61040 Salaries Overtime 8,419 2,027 8,180 5,000 61100 Retirement -Employer Contribution 23,831 23,282 31,581 38,745 61120 Medicare Insurance 3,221 1,419 2,285 1,825 61130 Health Insurance 20,721 23,191 26,104 26,225 61t70 Retiree Health Benefits (9,158) 517 0 0 61180 Worker Compensation Insurance 3,129 979 3,508 5,285 SUBTOTAL PERSONNEL 262,048 153,961 229,056 202,790 62010 Communications 1,307 1,215 1,079 1,500 62120 Training, Transportation, Meeting 0 612 0 2,000 62200 Advertising 0 0 1,929 0 62300 Contract Services -Professional 10,375 52,034 8,490 9,500 62302 Contracted Vendor Personnel Services 36,687 11,377 5,140 7,000 62600 Parking Validation 33 81 20 0 SUBTOTAL CONTRACTUAL 48,402 65,318 16,658 20,000 63001 Miscellaneous Operating Expenses 2,895 1,569 2,1 t2 7,029 SUBTOTAL COMMODITIES 2,895 1,569 2,112 7,029 65000 Building Rental 13,588 7,587 10,508 5,166 65040 Computer Service Charge 1,255 634 870 0 65050 Info Tech Charges 5,646 2,853 3,911 2,544 65100 Liability Charges 9,033 7,312 10,023 5,333 65400 Indirect Costs 16,733 7,519 12,932 11,880 SUBTOTAL FIXED CHARGES 46,255 25,905 38,244 24,923 TOTAL EXPENDITURES 359,600 246,753 286,070 254,742 Job AUTHORIZED PERSONNEL ,Code ADOPTED FY 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 2870 Executive Director of Cormnunity Development 0.10 0.05 0151 Principal Management Analyst 0.00 0.67 0150 Senior Management Analyst 0.60 0.00 7280 Senior Accounting Assistant 0.51 0.26 7321 Community Dev. Commission Secretary 0.15 0.05 TOTAL 1.36 0.00 1.03 0.00 :Q3 COMMUNITY DEVELOPMENT AGENCY SUCCESSOR AGENCY ACCOUNTING UNIT South Main 2003 Series A Bonds (Debt Service) 65218020 Account LINE ACTUAL ACTUAL PROJECTED PROPOSED I : Code FY 15-16 FY 16.17 FY 17-18 FY 18-19 62300 Contract Services -Professional 2,100 1,375 2,225 2,225 62401 Trustee Fees 4,087 0 2,151 2,500 SUBTOTAL CONTRACTUAL 6,187 1,375 4,376 4,725 67300 Bond Principal 0 0 675,000 700,000 67310 Bond Interest 640,459 616,022 598,405 570,905 SUBTOTAL DEBT SERVICE 640,459 616,022 1,273,405 1,270,905 68000-671 Transfer to Fund 671 0 4,827 0 0 SUBTOTAL INTERFUND TRANSFERS 0 4,827 0 0 69142 Payment to other Agencies 0 2,515,560 0 0 SUBTOTAL MISCELLANEOUS 0 0 2,515,560 0 TOTAL EXPENDITURES 646,646 3,137,784 1,277,781 1,275,630 SUCCESSOR AGENCY ACCOUNTING UNIT Merged 2011 Series A Bonds (Debt Service) 65418020 Account LINE ITEM RESOURCES ACTUAL ACTUAL 'PROJECTED PROPOSED- Code FY 15-16 FY 16-17 > FY 17-18 FY 18-19 62300 Contract Services -Professional 3,800 2,250 4,050 4,050 62401 Trustee Fees 2,214 2,223 2,223 2,600 SUBTOTAL CONTRACTUAL 6,014 4,473 6,273 6,650 67300 Bond Principal 0 0 805,000 1,145,000 67310 Bond Interest 4,209,850 4,209,850 4,189,725 4,140,975 67400 Amortization of Bond Discount 37,384 37,384 0 0 SUBTOTAL DEBT SERVICE 4,247,234 4,247,234 4,994,725 5,285,975 68000-671 Transfer to Fund 671 0 3,575 0 0 SUBTOTAL INTERFUND TRANSFERS 0 3,575 0 0 69142 Payment to other Agencies 0 260,695 0 0 SUBTOTAL MISCELLANEOUS 0 260,695 0 0 TOTAL EXPENDITURES 4,253,248 4,515,977 5,000,998 5,292,625 4-9 COMMUNITY DEVELOPMENT AGENCY SUCCESSOR AGENCY ACCOUNTING UNIT South Main 2003 Series B Bonds (Debt Service) 65818020 AccountLINE ITEM RESOURCES - ' '.Code ACTUAL FY 15-16 ACTUAL-' FY 16-17. ' PROJECTED FY 17.18 PROPOSED FY 18-19 i 62300 Contract Services -Professional 2,100 1,375 2,225 2,225 62401 Trustee Fees 4,087 2,223 2,223 2,500 SUBTOTAL CONTRACTUAL 6,187 3,598 4,448 4,725 67300 Bond Principal 0 0 2,550,000 2,685,000 67310 Bond Interest 543,500 423,000 339,000 208,125 67400 Amortization of Bond Discount 5,911 5,911 0 0 SUBTOTAL DEBT SERVICE 549,411 428,911 2,889,000 2,893,125 TOTAL EXPENDITURES 555,598 432,509 2,893,448 2,897,850 SUCCESSOR AGENCY ACCOUNTING UNIT Merged (Obligations) 67018850 AccountLINE ITEMRESOURCES . ,Code ACTUAL FY 15-16 ACTUAL.. FY 16-17 - PROJECTED FY 17-18 PROPOSED FY 18-19 -: 61000 Salaries Regular 9,881 0 0 0 61100 Retirement -Employer Contribution 23,995 0 0 0 61130 Health Insurance 30,820 0 0 0 61170 Retiree Health Benefits 1,870 0 0 0 SUBTOTAL PERSONNEL 66,567 0 0 0 62000 Utilities 545 0 0 0 62300 Contract Services -Professional 564,824 9,161 0 0 62400 Auditor Foe 9,097 10,000 0 0 62500 Rent Payments 404,942 203,235 0 0 SUBTOTAL CONTRACTUAL 979,408 222,396 0 0 69142 Payment to Other Agencies 0 0 155,000 650,000 SUBTOTAL MISCELLANEOUS 0 0 155,000 650,000 TOTAL EXPENDITURES 1,045,975 222,396 155,000 650,000 4-10 COMMUNITY DEVELOPMENT AGENCY SUCCESSOR AGENCY ACCOUNTING UNIT Redevelopment Obligation Retirement Fund 67118021 AccountLINE ITEM RESOURCES ACTUAL 'ACTUAL PROJECTED PROPOSED Code EY 15-16 FY 16-17 FY 17-18 FY 18-19 61000 Salaries Regular 0 0 0 37,697 SUBTOTAL PERSONNEL 0 0 0 37,697 62300 Contract Services -Professional 514,519 0 4,658 0 62400 Auditor Fee 0 0 12,500 10,500 62500 Rent Payments 0- 203,235 406,471 406,471 SUBTOTAL CONTRACTUAL 514,519 203,235 423,628 416,971 67002 Interest -Santa Ana Venture 214,618 29,774 81,833 0 SUBTOTAL DEBT SERVICE 214,618 29,774 81,833 0 68000-652 Transfer to Fund 652 1,279,732 1,276,005 1,276,282 1,275,630 68000-654 Transfer to Fund 654 4,215,855 4,216,161 4,994,886 5,292,625 68000-658 Transfer to Fund 658 2,898,561 2,897,098 2,889,725 2,897,850 68000-670 Transfer to Fund 670 280,703 1,348,079 564,672 254,742 SUBTOTAL INTERFUND TRANSFERS 8,674,851 9,737,344 9,725,565 9,720,847 69142 Payment to Other Agencies 577,200 0 0 0 69166 ERAF Payment 0 0 0 532,601 SUBTOTAL MISCELLANEOUS 577,200 0 0 532,601 TOTAL EXPENDITURES 9,981,189 9,970,353 10,231,026 10,708,116 4-11 COMMUNITY DEVELOPMENT AGENCY SUCCESSOR AGENCY ACCOUNTING UNIT South Main Cormnercial Corridor (Capital Projects) 65318830 Account `; LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED. Code FY 15-16 "FY 16-17 FY 17-18 FY 18-19 r 61170 Retiree Health Benefits (13) 0 0 0 SUBTOTALPERSONNEL (t3) 0 0 0 68000-671 Transfer to Fund 671 0 450,257 0 0 SUBTOTAL INTERFUND TRANSFERS 0 450,257 0 0 69157 Bad Debt Expense - Loans 0 5,750,000 0 0 SUBTOTAL MISCELLANEOUS 0 5,750,000 0 0 TOTAL EXPENDITURES (13) 6,200,257 0 0 SUCCESSOR AGENCY ACCOUNTING UNIT Merged Project Area - Capital Projects 67018830 Account LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED' Code FY 15-16 FY 16-17 FY 17-18 FY 18-19 68000-671 Transfer to Fund 671 0 393,201 0 0 SUBTOTAL INTERFUND TRANSFERS 0 393,201 0 0 TOTAL EXPENDITURES 0 393,201 0 0 4-12 COMMUNITY DEVELOPMENT AGENCY DIVISION RESOURCE SUMMARY • .ACTIVITIES ACTUAL -. . FY'15=16 ' •ACTUAL ; FY 16.17 - „s ,�PR0.IECTED `; FY, -48 "PROPOSED ' FY 18-19 ' Special Revenue Programs 02518820 Enterprize Zone 94,224 58,542 134,934 250,000 SUBTOTAL 94,224 58,542 134,934 250,000 Federal Programs/Grants 123187xx Workforce Innovation Opportunity Act 2,841,296 3,281,401 3,042,248 3,696,246 124187xx Orange County Grants 774,450 657,734 668,565 1,600,000 132187xx Department of Labor 1,093,696 1,158,537 0 0 SUBTOTAL 4,709,441 5,097,672 3,710,813 5,296,246 TOTAL 4,803,665 5,156,214 3,845,747 5,546,246 ' OPERATING EXPENSE ACTUAL; ' FY 15-16 -ACTUAL FY 16-17. tPROJECTED FY 17-18 PROPOSED.< FY 18.19' ' 61000 Personnel 2,815,228 2,442,419 2,143,206 2,526,445 62000 Contractual 244,028 275,257 379,914 612,700 63000 Commodities 41,697 45,096 26,738 30,954 65000 Fixed Charges 218,987 257,750 243,252 271,607 68000 Transfer to Fund 11 0 0 0 250,000 69000 Miscellaneous 1,483,726 2,135,692 1,052,631 1,854,540 TOTAL 4,803,665 5,156,214 3,845,747 5,546,246 ;Job AUTHORIZED PERSONNEL. Code 'AD'OPTED FY 1718 ,. -,' PROPOSED FY -18-19 ti -i FullTime RrtTime "Full,tlMe' ParTime'- 2870 Exec. Director of Community Development 0.05 0.05 0350 Economic Development Specialist III 2.00 2.00 8374 Workforce Specialist 1V 2.00 2.00 8372 Workforce Specialist II 10.00 10.00 0151 Principal Management Analyst 0.00 0.05 0150 Senior Management Analyst 0.12 0.00 1720 Management Analyst 0.00 0.12 7280 Senior Accounting Assistant 0.19 0.19 7321 Conummity Dev. Commission Secretary 0.05 0.05 7330 Senior Office Assistant 2.00 1.13 TOTAL 0.00 0.00 16.41 15.59 4-13 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT PROGRAM Various To provide high-qualityprograms and services to the business and development communities which will serve to encourage economic growth, employment growth, and real estate investment within Santa Ana. To accomplish these goals, the Division has several sections, each performing one facet of this program. The mission statements for these sections are: SERVICE PROGRAM BUSINESS OUTREACH AND RETENTION To retain and attract businesses, jobs, and investment to Santa Ana by providing timely information and assistance to businesses, through services and programs that foster business development. See additional Economic Development section of General Fund. MARKETING To promote the positive aspects of the City to create a business friendly environment for the attraction and retention of businesses. WORKFORCE DEVELOPMENT To provide employment and training programs for adults and youths resulting in the placement of these individuals in unsubsidized employment through effective utilization of available financial resources. 4-14 COMMUNITY DEVELOPMENT AGENCY SPECIAL REVENUE ACCOUNTING UNIT Enterprise Zone Vouchers Program 02518820 AccountLINE ITEM RESOURCES ACTUAL ACTUAL "PROJECTED PROPOSED Code FY 15.18 - FY 16-17 -. FY 17-18. FY 18.19 61000 Salaries Regular 32,221 3,545 0 0 61040 Salaries Overtime 20 437 0 - 0 61100 Retirement -Employer Contribution 6,548 821 0 0 61120 Medicare Insurance 478 49 0 0 61130 Health Insurance 5,369 588 0 0 61170 Retiree Health Benefits 15 0 0 0 61180 Worker Compensation Insurance 649 34 0 0 SUBTOTALPERSONNEL 45,300 5,475 0 0 62010 Conummications 0 2 0 0 62120 Training, Transportation, Meeting 5,248 9,127 0 0 62140 Membership, Subscription & Dues 7,204 7,128 0 0 62200 Advertising 11,750 0 0 0 62201 Business Promotion 7,340 9,794 0 0 62300 Contract Services -Professional 1,364 22,790 134,934 0 62600 Parking Validation 1,218 585 0 0 SUBTOTAL CONTRACTUAL 34,124 49,426 134,934 0 63001 Miscellaneous Operating Expenses 7,894 2,989 0 0 SUBTOTAL COMMODITIES 7,894 2,989 0 0 65000 Building Rental 2,100 151 0 0 65040 Computer Service Charge 194 13 0 0 65050 Info Tech Charges 873 57 0 0 65100 Liability Charges 1,396 145 0 0 65400 Indirect Costs 2,344 286 0 0 SUBTOTAL FIXED CHARGES 6,906 652 0 0 68000 Transfer to Fund 11 0 0 0 250,000 0 0 0 250,000 SUBTOTAL TRANSFERS TOTAL EXPENDITURES 94,224 58,542 134,934 250,000 4-15 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT PROGRAM Workforce Development Board (WDB) Various ;Statementof PGrpose;� ^ z` To ensure that the Workforce Innovation and Opportunity Act (WZOA) programs and the Santa Ana Workforce Development Board perform in accordance with the governing WIOA legislation and regulations of the federal and state mandates, as well as operate efficiently and in a cost effective manner. Staff to the WDB board function as liaison between the WDB Board and City Council as well as mandated partners, program operators, reporting agencies, as well as oversight of contracts, program and fiscal monitoring and data reporting to state agencies. jAccompliihments in:F.Y 16-77;.8 FY 17-18 * Exceeded all performance goals for FY 2016-17. * Modified the Workforce Investment Board under WIOA guidelines to its new WDB structure. * Received approval of WIOA Regional and Local Unified Plan from the State. * Began implementation of all new guidelines and regulations required by WIOA. * Finalized Phase 1 and Phase 11 financial Memoranda of Understanding with workforce partner agencies. * Began rolling out sector initiatives under the Regional Plan. * Relocated the WDB administrative office and WORK Center - One Stop Operations offices to a new location. * Partnered in a Strong Workforce Grant with the community colleges. Action P16an for FY 18-1,9 f' ` -' * Implement Regional and Local Workforce Plan by convening business leadership from the top regional sectors: Advanced Manufacturing, Medical, Hospitality/Retail/Tourism, and Information Technology industry leaders. * Develop a WDB web page on the City's website. * Release a Request for Proposal to procure providers to serve Santa Ana Youth under WIOA guidelines. * Review policies, monitoring tools, contracts, written/digital media, and programs to ensure compliance with with Americans with Disabilities Act and Equal Employment Opportunity regulations. Actual -, Actual sProlectetl Proposed a r ; t'^ `.PERF,QRMgNCE,MEASURES� i FY15;1fi`.,, FY"7617' Service Level of funds obligated by end of fiscal you 100% 100% 80% 80% of funds spent from previous year 100% 100% 100% 75% Efficiency # of performance measures met 6 N/A N/A 12 * 4V10A performance measure trot in effect ns yet. 4-16 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Workforce Development Board (WDB) - Administration 12318748 Account LINE ITEMRESOURCES .: .Code ACTUAL FY 15-16 ACTUAL FY 76-17 PROJECTED FY 17-18 PROPOSED FY 18-19` 61000 Salaries Regular 68,528 82,052 47,705 80,240 61040 Salaries Overtime 675 916 0 0 61100 Retirement -Employer Contribution 12,183 18,092 12,342 24,470 61120 Medicare Insurance 892 1,144 632 1,165 61130 Health Insurance 10,709 13,241 7,212 14,880 61170 Retiree Health Benefits 1,469 0 0 0 61180 Worker Compensation Insurance 606 786 633 2,245 SUBTOTAL PERSONNEL 95,062 116,232 68,523 123,000 62010 Communications 1,113 937 958 1,000 62120 Training, Transportation, Meeting 263 2,460 0 3,000 62140 Membership, Subscription & Dues 2,308 2,407 0 2,250 62300 Contract Services -Professional 140 3,709 57 0 62302 Contracted Vendor Personnel Services 1,456 2,266 81 2,000 62400 Auditor Fee 8,275 983 1,677 14,860 62402 User Fee 5,886 7,590 3,721 0 SUBTOTAL CONTRACTUAL 19,441 20,353 6,493 23,110 63001 Miscellaneous Operating Expenses 1,401 1,493 1,885 1,096 63300 Gas & Diesel 43 46 0 200 SUBTOTAL COMMODITIES 1,444 1,538 1,885 1,296 65010 Rental City Equipment 792 733 0 0 65012 Accident Repair & Replacement 32 29 0 0 65040 Computer Service Charge 331 507 183 0 65050 Info Tech Charges 1,490 2,279 825 1,728 65100 Liability Charges 2,384 5,843 2,114 3,625 65400 Indirect Costs 4,993 5,965 3,726 7,295 SUBTOTAL FIXED CHARGES 10,022 15,356 6,848 12,648 TOTAL EXPENDITURES 125,969 153,479 83,749 160,054 Job :AUTHORIZED PERSONNEL Code ADOPTED 17-18 PROPOSED FY 18-19 Full Time -Part Time Full Time Part Time 0350 Economic Development Specialist III 0.lo 0.40 8374 Workforce Specialist IV 0.10 0.20 7330 Senior Office Assistant 0.20 0.10 TOTAL 0.40 0.00 0.70 0.00 4-17 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Workforce Development Board (WDB) - Youth Council 12315750 'AccountLINE ITEM RESOURCES E ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15-10 'FY 18.17 `-. FY 17-18 FY 18-19 -' 61000 Salaries Regular 119,753 143,998 80,961 57,250 61020 Salaries Part -Time 172 1,442 0 0 61040 Salaries Overtime 269 279 187 0 61100 Retirement -Employer Contribution 30,029 36,844 26,821 17,455 61110 Part -Time Retirement 2,767 2,360 1,911 0 61120 Medicare Insurance 2,930 2,954 1,982 830 61130 Health Insurance 26,758 29,503 19,133 13,000 61170 Retiree Health Benefits 2,220 0 0 0 61180 Worker Compensation Insurance 2,971 1,585 2,182 1,600 SUBTOTALPERSONNEL 187,869 218,964 133,176 90,135 62010 Communications 516 668 705 890 62120 Training, Transportation, Meeting 123 722 605 600 62200 Advertising 0 0 0 1,500 62300 Contract Services -Professional 140 75 24 0 62302 Contracted Vendor Personnel Services 2,587 1,202 99 15,000 62402 User Fee 5,932 8,705 6,708 0 SUBTOTAL CONTRACTUAL 9,298 11,371 8,141 17,990 63001 Miscellaneous Operating Expenses 710 1,241 484 1,342 63300 Gas & Diesel 43 86 0 loo SUBTOTAL COMMODITIES 753 1,327 484 1,442 65010 Rental City Equipment 792 1,264 0 0 65012 Accident Repair & Replacement 32 50 0 0 65040 Computer Service Charge 593 852 367 0 65050 Info Tech Charges 2,668 3,831 1,649 1,358 65100 Liability Charges 4,268 9,820 4,228 2,848 65400 Indirect Costs 8,463 10,477 6,376 5,205 SUBTOTAL FIXED CHARGES 16,816 26,294 12,620 9,411 69135 Payment to Subagent 447,138 423,700 412,018 484,000 SUBTOTAL MISCELLANEOUS 447,138 423,700 412,018 484,000 TOTAL EXPENDITURES 661,874 681,656 566,439 602,978 Job AUTHORIZED PERSONNEL Code ADOPTED 17-18 PROPOSED FY 18.19 Full Time -.Part Time .. Full Time Part Time 0350 Economic Development Specialist III 0.20 0.15 8374 Workforce Specialist lV 0.40 0.40 7330 Senior Office Assistant 0.20 0.03 TOTAL 0.80 0.00 0.58 0.00 4-18 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Workforce Development Board (WDB) - Programs 12318757 Account - LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED- - 'Code FY 15.16 FY 16.77 FY 17-18 FY18-19 61000 Salaries Regular 46,047 52,560 27,771 69,395 61020 Salaries Part -Time 0 419 2,453 1,655 61040 Salaries Overtime 0 233 0 0 61100 Retirement -Employer Contribution 9,376 11,877 7,521 21,160 61110 Part -Time Retirement 0 16 92 60 61120 Medicare Insurance 693 751 421 1,030 61130 Health Insurance 9,008 9,632 4,846 14,855 61170 Retiree Health Benefits 1,085 0 0 0 61180 Worker Compensation Insurance 466 514 463 1,990 SUBTOTAL PERSONNEL 66,676 76,002 43,567 110,145 62010 Communications 193 66 36 100 62120 Training, Transportation, Meeting 123 752 0 0 62300 Contract Services -Professional 140 363 8 0 62302 Contracted Vendor Personnel Services 0 63 203 0 62402 User Fee 6,762 4,555 1,950 0 SUBTOTAL CONTRACTUAL 7,218 5,799 2,196 100 63001 Miscellaneous Operating Expenses 903 1,182 314 467 63300 Gas & Diesel 43 30 0 50 SUBTOTAL COMMODITIES 946 1,212 314 517 65010 Rental City Equipment 792 451 0 0 65012 Accident Repair & Replacement 32 18 0 0 65040 Computer Service Charge 234 306 390 0 65050 Info Tech Charges 1,051 1,376 1,753 1,728 65100 Liability Charges 1,682 3,527 4,492 3,625 65400 Indirect Costs 3,348 3,826 2,360 6,460 SUBTOTAL FIXED CHARGES 7,139 9,504 8,995 11,813 TOTAL EXPENDITURES 81,978 92,517 55,072 122,575 '.Job ` " Code AUTHORIZED PERSONNEL ADOPTED 17-18 PROPOSED FY 18-19 Full Time Part Time - Full Time 'Part Time 0350 Economic Development Specialist III 0.25 0.25 8374 Workforce Specialist IV 0.40 0.40 7330 Senior Office Assistant 0.20 0.00 TOTAL 0.85 0.00 0.65 0.00 4-19 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Workforce Development Board (WDB) - FIigh Performing Boards 12318743 AccountLINE ITEM RESOURCES ACTUAL '.ACTUAL PROJECTED PROPOSED Code FY 15-16 ' FY 16-17 '. FY 17-18 FY 18-19 61000 Salaries Regular 0 0 30,684 0 61040 Salaries Overtime 0 0 717 0 61100 Retirement -Employer Contribution 0 0 9,250 0 61120 Medicare Insurance 0 0 467 0 61130 Health Insurance 0 0 6,421 0 61180 Worker Compensation Insurance 0 0 547 0 SUBTOTAL PERSONNEL 0 0 48,085 0 62010 Communications 0 0 32 0 62120 Training, Transportation, Meeting 0 0 786 0 62300 Contract Services -Professional 0 0 5 0 62402 User Fee 0 0 1,375 0 SUBTOTAL CONTRACTUAL 0 0 2,198 0 63001 Miscellaneous Operating Expenses 0 0 95 0 63300 Gas & Diesel 0 0 0 0 SUBTOTAL COMMODITIES 0 0 95 0 65040 Computer Service Charge 0 0 115 0 65050 Info Tech Charges 0 0 515 0 65100 Liability Charges 0 0 1,321 0 65400 Indirect Costs 0 0 2,510 0 SUBTOTAL FIXED CHARGES 0 0 4,461 0 TOTAL EXPENDITURES 0 0 54,839 0 Job 'Code AUTHORIZED PERSONNEL ADOPTED 17-18 PROPOSED FY 18-19 Full :Time' :Part Time _. Full Time Part Time 0350 Economic Development Specialist III 0.15 0.00 8374 Workforce Specialist IV 0.10 0.00 TOTAL 0.25 0.00 0.00 0.00 4-20 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT PROGRAM Santa Ana W.O.R.K. Center One -Stop Program Various $talement of Purpose z To offerjob search assistance, job placement and basic skills education and employment training to all eligible adults and youth and to assist the local business community with the training and hiring of employees. The One -Stop Center is a multi -agency, multi -service shop designed to meet the employment assistance and training needs of the community. The One -Stop provides job search intemet access, job search workshops, computer usage, employment listings, career advisement, resume preparation and training/education courses. The One -Stop Employment Resource Center is open to all residents. Accomplishments in FY 16-17A FY 17-18j * Relocated One -Stop Center to new offices at 801 W. Civic Center. * Integrated new partners into service model. * Continued to transition into WIOA Program including modifications to operations and internal policies and procedures. * Opened satellite office at the Centennial Education Center. * Coordinated and planned a Youth Job Fair. * Assisted over 100 job seekers to obtainjob credentials/training. * Hosted over 25 job fairs. * Developed integrated program that included workforce and housing elements. A6ton Plarufor FY'18-19 * Certify WORK Center using State Hallmarks of Excellence. * Expand hours of service at the Centennial Education Center. * Increase job seeker credential rate by 20%. * Host Youth Job Fair. * Incorporate policy/procedures on electronic documentation in lieu of paper eopyr for clientele files. * Apply for other workforce related grants and be successful in at least one award. * Launch Incumbent Worker Program. _ "PERFtORMANCE'MEASURES t Actual',•] Actual',,` Projected ;Proposed' ; _' • ': FY 15 16 ``FY 1fi-17 .,. FY 17-18`, -'FY18-19 ` Service Level # of customers enrolled 438 80o 712 760 # of individuals served by all partners 23,541 13,000 11,000 15,000 # of Rapid Response businesses served 7 10 6 7 # of Rapid Response laid -off workers served 279 500 220 300 Effectiveness % of clients placed in jobs 80% 75% 73% 75% Efficiency # of individual training accounts issued 72 s0 95 100 4-21 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Santa Ana W.O.R.K. Center One -Stop Program 12318751 Account LINE ITEM RESOURCES ACTUAL -ACTUAL- PROJECTED PROPOSED`' Code FY 15-16 FY 16.17`. FY 17-18 FY 18-19 61000 Salaries Regular 301,717 205,050 177,546 158,715 61020 Salaries Part -Time 13,237 2,089 4,716 35,520 61040 Salaries Overtime 0 7 1 0 61100 Retirement -Employer Contribution 61,369 46,698 48,417 48,400 61110 Part -Time Retirement 168 67 177 1,330 61120 Medicare Insurance 4,444 2,934 2,528 2,815 61130 Health Insurance 60,360 43,085 34,031 28,730 61170 Retiree Health Benefits 9,689 0 0 0 61180 Worker Compensation Insurance 3,065 2,002 2,723 5,520 SUBTOTALPERSONNEL 454,048 301,932 270,138 281,030 62010 Communications 25,474 36,969 41,484 36,000 62120 Training, Transportation, Meeting 0 515 605 3,000 62140 Membership, Subscription & Dues 2,250 2,225 0 2,250 62300 Contract Services -Professional 4,909 12,575 31,050 800 62302 Contracted Vendor Personnel Services 0 4,105 10,867 10,000 62402 User Fee 75,419 87,149 93,329 0 62500 Rent Payments 0 0 0 501,850 SUBTOTAL CONTRACTUAL 108,052 143,538 177,334 553,900 63001 Miscellaneous Operating Expenses 22,275 21,164 14,981 19,678 63300 Gas & Diesel 243 120 490 500 SUBTOTAL COMMODITIES 22,518 21,284 15,471 20,178 65010 Rental City Equipment 2,376 842 6,647 6,553 65012 Accident Repair & Replacement 96 31 252 342 65040 Computer Service Charge 1,929 1,115 1,169 0 65050 Info Tech Charges 8,677 5,015 5,258 6,915 65100 Liability Charges 13,883 12,854 13,476 14,498 65400 Indirect Costs 22,896 14,894 14,222 17,655 SUBTOTAL FIXED CHARGES 49,856 34,751 41,023 -45,963 69143 Transportation Pass for Participants 3,296 (4,647) 19,099 30,000 SUBTOTAL MISCELLANEOUS 3,296 (4,647) 19,099 30,000 TOTAL EXPENDITURES 637,770 496,859 523,065 931,071 Job AUTHORIZED PERSONNEL Code ADOPTED 17-18 PROPOSED FY 18.19 Full Time Part Time - Full Time Part Time 0350 Economic Development Specialist III 0.45 0.65 8372 Workforce Specialist Il 0.70 0.40 7330 Senior Office Assistant 1.00 0.55 TOTAL 2.15 0.00 1.60 0,00 4-22 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Santa Ana W.O.R.K. Center One -Stop Program - Administration 12318752 Account LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15-16; FY 16.17 FY 17.18 ' FY 18-19 61000 Salaries Regular 80,746 112,578 69,368 99,075 61020 Salaries Part -Time 0 340 187 1,655 61100 Retirement -Employer Contribution 15,256 24,643 19,405 30,210 61110 Part -Time Retirement 0 13 0 60 61120 Medicare Insurance 1,129 1,544 986 1,460 61130 Health Insurance 13,957 22,912 16,147 22,600 61170 Retiree Health Benefits 1,041 0 0 0 61180 Worker Compensation Insurance 752 1,062 1,081 3,140 SUBTOTAL PERSONNEL 112,881 163,091 107,174 158,200 62010 Communications 542 1,282 98 500 62300 Contract Services -Professional 0 7 0 0 62402 User Fee 1,578 3,413 132 0 SUBTOTAL CONTRACTUAL 2,120 4,701 231 500 63001 Miscellaneous Operating Expenses 432 847 487 553 63300 Gas & Diesel 0 47 0 50 SUBTOTAL COMMODITIES 432 894 487 603 65010 Rental City Equipment 0 491 0 0 65012 Accident Repair & Replacement 0 18 0 0 65040 Computer Service Charge 359 663 229 0 65050 Info Tech Charges 1,613 2,983 1,031 1,556 65100 Liability Charges 2,581 7,647 2,642 3,262 65400 Indirect Costs 5,769 8,119 5,432 9,155 SUBTOTAL FIXED CHARGES 10,322 19,922 9,334 13,973 TOTAL EXPENDITURES 125,755 188,608 117,226 173,276 Job Code AUTHORIZED PERSONNEL ADOPTED 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 2870 Executive Director of Conurnaity Development 0.05 0.05 0151 Principal Management Analyst 0.00 0.05 0150 Senior Management Analyst 0.10 0.00 1720 Management Analyst 0.00 0.10 7280 Senior Accounting Assistant 0.15 0.15 7321 Cormnanity Dev. Commission Secretary 0.05 0.05 7330 Senior Office Assistant 0.10 0.15 TOTAL 0.45 0.00 0.55 0.00 4-23 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Santa Ana W.O.R.K. Center One -Stop Program - Adult 12318753 Account TINE ITEM RESOURCES ACTUAL ACTUAL" PROJECTED PROPOSED.. ::- Code FY 15-16 FY 16-17 FY 17-18 ' FY 18-19 61000 Salaries Regular 91,359 196,272 132,553 141,875 61030 Salaries Participant 44,225 13,512 7,820 0 61040 Salaries Overtime 40 50 4 0 61100 Retirement -Employer Contribution 18,504 44,950 36,305 43,265 61110 Part -Time Retirement 1,658 507 293 0 61120 Medicare Insurance 1,948 2,995 2,007 2,055 61130 Health Insurance 22,743 40,216 30,788 36,620 61180 Worker Compensation Insurance 6,831 2,523 2,848 3,970 SUBTOTALPERSONNEL 187,308 301,025 212,618 227,785 62010 Communications 591 0 0 0 SUBTOTAL CONTRACTUAL 591 0 0 0 63001 Miscellaneous Operating Expenses 156 585 581 436 63300 Gas & Diesel 0 83 0 52 SUBTOTAL COMMODITIES 156 668 581 488 65010 Rental City Equipment 0 815 0 0 65012 Accident Repair & Replacement 0 30 0 0 65040 Computer Service Charge 289 1,085 1,077 0 65050 Info Tech Charges 1,300 4,878 4,845 4,445 65100 Liability Charges 2,080 12,504 12,419 9,320 65400 Indirect Costs 6,648 14,109 10,353 12,895 SUBTOTAL FIXED CHARGES 10,317 33,422 28,694 26,660 69137 On the Job Training 4,675 0 0 20,000 69138 Payment -Training Portion 74,617 242,126 135,890 161,930 69143 Transportation Pass for Participants 11,751 10,031 0 10,000 69144 Client Support Services 381 1,158 541 0 69145 Client Assessment 175 0 1,508 0 SUBTOTAL MISCELLANEOUS 91,599 253,314 137,939 191,930 TOTAL EXPENDITURES 289,970 588,428 379,833 446,863 Job AUTHORIZED PERSONNEL Code ADOPTED 17-18 PROPOSED FY 18-19 Full Time Part Time ' Full Time PartTime 8372 Workforce Specialist II 2.35 1.80 TOTAL 2.35 0.00 1.80 0.00 4-24 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Santa Ana W.O.R.K. Center One -Stop Program - Dislocated Worker 12318754 Account '. LINE ITEM RESOURCES Code ACTUAL FY 75-16 ACTUAL FY 15-17 PROJECTED `: FY 77.18 PROPOSED FY 18-19 61000 Salaries Regular 100,179 137,119 97,047 94,585 61100 Retirement -Employer Contribution 19,958 30,625 28,056 28,840 61120 Medicare Insurance 1,452 1,938 1,398 1,370 61130 Health Insurance 20,409 28,976 21,811 24,415 61170 Retiree Health Benefits 13 0 0 0 61150 Worker Compensation Insurance 970 1,312 1,505 2,645 SUBTOTAL PERSONNEL 142,981 199,970 149,818 151,855 62010 Communications 416 0 0 0 SUBTOTAL CONTRACTUAL 416 0 0 0 63001 Miscellaneous Operating Expenses 179 436 340 291 63300 Gas & Diesel 0 58 0 54 SUBTOTAL COMMODITIES 179 494 340 345 65010 Rental City Equipment 0 599 0 0 65012 Accident Repair & Replacement 0 22 0 0 65040 Computer Service Charge 332 808 573 0 65050 Info Tech Charges 1,495 3,635 2,577 2,963 65100 Liability Charges 2,392 9,316 6,606 6,214 65400 Indirect Costs 7,184 9,857 7,576 8,600 SUBTOTAL FIXED CHARGES 11,404 24,238 17,332 17,777 69138 Payment -Training Portion 129,545 325,620 375,383 104,710 69143 Transportation Pass for Participants 7,179 8,198 0 8,000 69144 Client Support Services 200 0 1,040 0 69145 Client Assessment 450 0 5,243 0 SUBTOTAL MISCELLANEOUS 137,373 333,818 381,665 112,710 TOTAL EXPENDITURES 292,353 558,520 549,155 282,687 '.Job Code AUTHORIZED PERSONNEL, ADOPTED 17.18 PROPOSED FY 18.19 Full Time Part Time Full Time Part Time 8372 Workforce Specialist II L25 1.20 TOTAL 1.25 0.00 1.20 0.00 4-25 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Santa Ana W.O.R.K. Center One -Stop Program - Youth 12318755 :Account LINE ITEM RESOURCES Code - ACTUAL FY 15-16 ACTUAL "' FY 16-17 ;: PROJECTED FY 17-18 PROPOSED` FY 18-19.'. 61000 Salaries Regular 171,995 187,370 186,928 194,815 61020 Salaries Part -Tune 15,515 2,791 5,783 6,630 61040 Salaries Overtime 319 477 0 0 61100 Retirement -Employer Contribution 37,958 43,134 53,137 59,405 61110 Part -Time Retirement 123 91 217 250 61120 Medicare Insurance 2,687 2,673 2,747 2,920 61130 Health Insurance 29,903 25,762 26,213 28,970 61170 Retiree Health Benefits 2,534 0 0 0 61180 Worker Compensation Insurance 1,870 1,819 2,959 5,655 SUBTOTAL PERSONNEL 262,903 264,115 277,984 298,645 62010 Communications 2,593 1,181 1,315 1,200 62120 Training, Transportation, Meeting 0 1,343 1,614 1,200 62300 Contract Services -Professional 536 83 620 0 62402 User Fee 16,063 13,012 13,898 0 SUBTOTAL CONTRACTUAL 19,191 15,618 17,447 2,400 63001 Miscellaneous Operating Expenses 1,076 1, l77 1,007 2,054 63300 Gas & Diesel 168 77 48 100 SUBTOTAL COMMODITIES 1,244 1,254 1,055 2,154 65010 Rental City Equipment 1,386 768 0 0 65012 Accident Repair & Replacement 48 29 0 0 65040 Computer Service Charge 889 1,028 999 0 65050 Info Tech Charges 3,997 4,624 4,495 5,655 65100 Liability Charges 6,396 11,853 11,521 11,858 65400 Indneet Costs 13,621 13,706 15,051 18,310 SUBTOTAL FIXED CHARGES 26,337 32,008 32,066 35,823 TOTAL EXPENDITURES 309,676 312,995 328,552 339,022 Job`AUTHORIZED PERSONNEL Code ADOPTED'17-18 PROPOSED FY 18-19 Full Time Part Time - Full Time Part: Time 0350 Economic Development Specialist III 0.03 0.05 8374 Workforce Specialist IV 1.00 0.94 8372 Workforce Specialist II 1.00 1.00 7330 Senior Office Assistant 0.10 0.10 TOTAL 2.13 0.00 2.09 0.00 4-26 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Santa Ana W.O.R.K. Center One -Stop Program - Rapid Response 12318756 Account LINE ITEM RESOURCES ACTUAL ACTUAL, PROJECTED PROPOSED 'Code FY 15-16 FY 16-17 -FY 17-18 '. FY 18-19' 61000 Salaries Regular 183,017 110,815 218,876 366,780 61040 Salaries Overtime 230 0 0 0 61100 Retirement -Employer Contribution 36,560 25,497 60,932 111,845 61120 Medicare Insurance 2,627 1,587 3,157 5,320 61130 Health Insurance 44,497 29,351 41,047 70,805 61170 Retiree Health Benefits 1,169 0 0 0 61180 Worker Compensation Insurance 1,759 1,074 3,353 10,265 SUBTOTAL, PERSONNEL 269,858 168,324 327,365 565,015 62010 Communications 641 671 1,905 2,000 62120 Training, Transportation, Meeting 0 1,142 458 0 62140 Membership, Subscription & Dues 6,250 0 0 0 62300 Contract Services -Professional 0 59 29 0 62302 Contracted Vendor Personnel Services 0 0 608 2,000 62402 User Fee 8,414 7,350 8,216 0 SUBTOTAL CONTRACTUAL 15,305 9,222 11,216 4,000 63001 Miscellaneous Operating Expenses 3,692 11,518 4,400 2,281 63300 Gas & Diesel 168 49 48 200 SUBTOTAL COMMODITIES 3,859 11,567 4,448 2,481 65010 Rental City Equipment 1,386 476 0 0 65012 Accident Repair & Replacement 48 18 0 0 65040 Computer Service Charge 959 632 1,421 0 65050 Info Tech Charges 4,313 2,844 _ 6,392 10,619 65100 Liability Charges 6,900 7,289 16,383 22,265 65400 Indirect Costs 13,321 7,967 17,094 33,340 SUBTOTAL FIXED CHARGES 26,927 19,226 41,290 66,224 TOTAL EXPENDITURES 315,950 208,339 384,319 637,720 Job AUTHORIZED PERSONNEL :Code ADOPTED FY 17-18 PROPOSED FY 18-19 Full Time :Part Time ` Full Time Part:Time 0350 Economic Development Specialist IB 0.20 0.50 8372 Workforce Specialist II 2.70 3.60 7330 Senior Office Assistant 0.20 0.20 TOTAL 3.10 0.00 4.30 0.00 4-27 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Special Projects -SSA WtW 12418737 Account LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED: Code FY 15-16 FY 16-17 FY 17-18 FY 18-19 '. 61000 Salaries Regular 171,955 177,839 170,086 170,920 61030 Salaries Participant 173,228 163,125 99,492 206,640 61040 Salaries Overtime 144 24 272 0 61100 Retirement -Employer Contribution 33,527 39,800 48,261 49,560 61110 Part -Time Retirement 6,496 6,1.11 3,731 7,750 61120 Medicare Insurance 5,002 4,801 3,789 5,095 61130 Health Insurance 37,551 42,251 43,259 45,220 61170 Retiree Health Benefits 2,113 0 0 0 61180 Worker Compensation Insurance 24,887 15,862 14,085 35,450 SUBTOTAL PERSONNEL 454,903 449,812 382,974 520,635 62010 Communications 1,047 1,311 1,567 1,200 62300 Contract Services -Professional 0 27 137 0 62402 User Fee 11,983 9,903 12,430 0 62500 Rent Payments 0 0 0 9,500 SUBTOTAL CONTRACTUAL 13,031 11,240 14,134 10,700 63001 Miscellaneous Operating Expenses 1,025 1,271 927 1,300 63300 Gas & Diesel 0 50 0 150 SUBTOTAL COMMODITIES 1,025 1,321 927 1,450 65010 Rental City Equipment 0 500 0 1,043 65012 Accident Repair & Replacement 0 20 0 54 65040 Computer Service Charge 695 1,027 977 0 65050 Info Tech Charges 3,130 4,618 4,392 5,235 65100 Liability Charges 5,005 11,838 11,257 10,977 65400 Indirect Costs 12,475 12,630 13,284 14,006 SUBTOTAL FIXED CHARGES 21,305 30,633 29,910 31,315 69011 Reserve Appropriation 0 0 0 800,000 69138 Payment -Training Portion 284,185 135,270 101,916 235,900 SUBTOTAL MISCELLANEOUS 284,185 135,270 101,916 1,035,900 TOTAL EXPENDITURES 774,450 628,276 529,860 1,600,000 Job _' AUTHORIZED PERSONNEL Code ADOPTED 17-18 PROPOSED FY 18-19 Full. Time Part Time -. Full Time Part Time 0350 Economic Development Specialist III 0.07 0.00 8374 Workforce Specialist IV 0.00 0.06 8372 Workforce Specialist II 2.00 2.00 0150 Senior Management Analyst 0.02 0.00 1720 Management Analyst 0.00 0.02 7280 Senior Accounting Assistant 0.04 0.04 TOTAL 2.13 0.00 2.12 0.00 4-28 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Special Projects -OC Slingshot 12418750 AccountLINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED - Code FY 15-16 FY 16-17 - FY 17-18 FY 18-19 ;- 61000 Salaries Regular 0 19,058 81,108 0 61040 Salaries Overtime 0 0 656 0 61100 Retirement -Employer Contribution 0 4,414 22,394 0 61120 Medicare Insurance 0 271 1,168 0 61130 Health Insurance 0 3,007 15,089 0 61180 Worker Compensation Insurance 0 186 1,369 0 SUBTOTAL PERSONNEL 0 26,936 121,784 0 62010 Communications 0 0 636 0 62120 Training & Transportation 0 0 831 0 62300 Contract Services -Professional 0 0 14 0 62402 User Fee 0 0 4,110 0 SUBTOTAL CONTRACTUAL 0 0 5,591 0 63001 Miscellaneous Operating Expenses 0 33 652 0 63300 Gas & Diesel 0 8 0 0 SUBTOTAL COMMODITIES 0 41 652 0 65010 Rental City Equipment 0 53 0 0 65012 Accident Repair & Replacement 0 2 0 0 65040 Computer Service Charge 0 62 252 0 65050 Info Tech Charges 0 279 1,134 0 65100 Liability Charges 0 715 2,907 0 65400 Indirect Costs 0 1,370 6,386 0 SUBTOTAL FIXED CHARGES 0 2,481 10,679 0 TOTAL EXPENDITURES 0 29,458 138,706 0 Job ` AUTHORIZED PERSONNEL `Code ADOPTED 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time - 0350 Economic Development Specialist II1 0.55 0.00 TOTAL 0.55 0.00 0.00 0.00 4-29 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Special Projects -HIB 13218744 Account 'LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15-16 FY 16-17 i FY 17-18 FY 18-19 61000 Salaries Regular 155,857 54,005 0 0 61030 Salaries Participant 262,705 63,350 0 0 61040 Salaries Overtime 28 0 0 0 61100 Retirement -Employer Contribution 30,527 12,489 0 0 61110 Part -Time Retirement 9,852 2,376 0 0 61120 Medicare Insurance 6,082 1,700 0 0 61130 Health Insurance 31,285 11,133 0 0 61170 Retiree Health Benefits 2,905 0 0 0 61180 Worker Compensation Insurance 36,197 5,488 0 0 SUBTOTAL PERSONNEL 535,438 150,541 0 0 62010 Conununications 559 337 0 0 62302 Contracted Vendor Personnel Services 163 0 0 0 62402 User Fee 14,520 3,651 0 0 SUBTOTAL CONTRACTUAL 15,242 3,988 0 0 63001 Miscellaneous Operating Expenses 1,247 507 0 0 SUBTOTAL COMMODITIES 1,247 507 0 0 65010 Rental City Equipment 0 183 0 0 65012 Accident Repair & Replacement 0 7 0 0 65040 Computer Service Charge 815 305 0 0 65050 Info Tech Charges 3,665 1,371 0 0 65100 Liability Charges 5,864 3,515 0 0 65400 Indirect Costs 11,290 3,883 0 0 SUBTOTAL FIXED CHARGES 21,635 9,264 0 0 69135 Payment to Subagent 520,134 994,236 0 0 SUBTOTAL MISCELLANEOUS 520,134 994,236 0 0 TOTAL EXPENDITURES 1,093,696 1,158,537 0 0 4-30 COMMUNITY DEVELOPMENT AGENCY DIVISION RESOURCE SUMMARY HOUSINGDIVISION "ACTIVITIES„ ACTUAL `'ACTUAL PROJECTED PROPOSED: = ' FY 15 16 FY,16 17 FY -18 +Y:4 Successor Housing Agency 60718810 Successor Housing Agency 374,401 2,687,817 170,367 696,455 60718830 Successor Housing Agency Capital Projects 2,012,435 1,055,037 253,990 5,518,146 SUBTOTAL 2,386,837 3,742,853 424,357 6,214,601 Federal/State Grants 13018780 HOME 596,848 1,734,569 2,521,685 2,048,754 13318780 Housing Authority- Issuer Fee 25,371 104,017 148,935 195,390 13518780 Community Development Block Grant 913,950 1,028,018 939,610 1,178,391 13518781 CDBG-Neighborhood Improvement 35,573 0 0 0 13518782 CDBG-Housing Development and Rehab. 377,083 183,464 637,121 1,000,000 13518783 CDBG Projects* 7,534,623 5,255,958 4,015,222 3,830,568 13518785 Emergency Solutions Grant 532,290 469,658 411,867 475,700 13618760 Housing Authority - HAP 26,449,824 27,752,393 28,182,435 30,828,000 13718760 Housing Authority - Mainstream 1,808,432 1,839,093 1,888,157 1,900,000 14018760 Housing Authority - Administration 2,992,920 3,293,819 3,332,859 3,639,595 14218760 Neighborhood Stabilization Program I 7,410 3,150 6,748 10,000 14218761 Neighborhood Stabilization Program 11 1,007,937 37,402 13,310 10,000 14218762 Neighborhood Stabilization Program 111 1,236 0 405 10,000 40518761 HOPWA 11,503 1,582 2,149 4,345 SUBTOTAL 42,294,999 41,703,122 42,100,502 45,130,743 6,484,659 City Program 41718820 Inclusionary Housing 43,280 184,992 4,983,392 14,922,115 SUBTOTAL 43,280 184,992 4,983,392 14,922,115 TOTAL 44,725,115 45,630,967 47,508,251 66,267,459 OPERATING EXPENSE ,ACTUAL -`FY::15-t16 .ACTUAL = !FY 1617"FY PROJECTED' 17:18 PRbPOSED`°.: .'FY 1879, = 61000 Personnel 3,981,872 4,125,602 4,003,164 4,417,645 62000 Contractual 465,700 392,923 400,114 1,226,774 63000 Commodities 90,978 92,717 90,344 98,349 65000 Fixed Charges 1,059,849 870,198 980,906 711,417 66000 Capital 5,915,612 1,934,703 2,859,055 1,842,455 69000 Miscellaneous 33,211,105 38,214,823 39,174,667 57,970,819 TOTAL 44,725,115 45,630,967 47,508,251 66,267,459 4-31 COMMUNITY DEVELOPMENT AGENCY DIVISION RESOURCE SUMMARY Joh ut`Kt r AUTHORfZED PHRSONNEL r' `t ��+, r..3� , " ti a 11DOP7ED`['17 78 t *PR�?POS�D FY 18 19 . 7; ,t.E�ill Ttme',;" ;, Part,Time! , - FuIlTame v � ,xPart Ttme 2870 Executive Director of Community Development 0.40 0.45 2460 Housing Division Manager 1.00 1.00 2720 Housing Authority Operations Supervisor 1.00 1.00 7584 Senior Comorunity Development Analyst t 0.00 L00 0.00 1.00 0151 Principal Management Analyst 0.00 0.13 0150 Senior Management Analyst 0.13 0.00 1720 Management Analyst 0.00 0.88 1840 Housing Programs Analyst 1.00 1.00 1885 Housing Authority Analyst 1.00 1.00 7585 Community Development Analyst 1.00 2.00 4335 Neighborhood Improvement Projects Specialist 1.00 0.00 1860 Senior Housing Specialist 2.00 2.00 1900 Housing Specialist 11 6.00 6.00 2700 Senior Residential Construction Specialist 1.00 1.00 2710 Residential Constriction Specialist 1.00 1.00 7000 Loan Specialist 1.00 1.00 7280 Senior Accounting Assistant 0.30 0.55 7321 Community Dev. Commission Secretary 0.35 0.45 7330 Senior Office Assistant 4.00 2.87 8372 Workforce Specialist lI 1.00 1.00 TOTAL 23.18 1.00 23.33 1.00 t port -Time Civil Service position 4-32 COMMUNITY DEVELOPMENT AGENCY HOUSING PROGRAM Various Statement ofPurpose To promote and deliver a balance ofhousing related programs and services to City residents, investors and developers. The Housing Division ensures the effective and efficient utilization of City resources to enhance and preserve the intrinsic quality and economic viability of residential neighborhoods and housing stock within the City. SERVICE PROGRAM HOUSING AUTHORITY To provide affordable housing for the most vulnerable members of our community to use as a platform to obtain self-sufficiency and independence from our assistance. SUCCESSOR HOUSING AGENCY - HOUSING AUTHORITY To retain the responsibility for performing housing functions previously performed by the former redevelopment agency, enforce affordability covenants, and perform related activities of applicable provisions of the Community Redevelopment Law pursuant to the California Health and Safety Code, Part 1.85 of Division 24, Section 34176. HOUSING DEVELOPMENT AND REHABILITATION To provide quality technical and financial assistance to residents, developers, investors and non-profit organizations within the residential community to ensure the enhancement of existing housing stock, construction of now quality affordable housing, and the promotion of homeownership opportunities. COMMUNITY DEVELOPMENT BLOCK GRANT The Housing and Community Development Act of 1974 provides funds to cities and counties to develop urban communities, decent housing, suitable living environments, and expanded economic opportunities, primarily for the benefit of low and moderate -income people. This federal program gives priority to activities which benefit low and moderate -income individuals with an emphasis on residential areas. Community Development Block Grant projects are carried out by several operating departments within the City and by sub -recipients. EMERGENCY SOLUTIONS GRANT The Homeless Emergency Assistance and Rapid Transition to Housing Act of 2009 (HEARTH Act) revised the Emergency Shelter Grant Program and changed the nacre to the Emergency Solutions Grant (ESG). As parr- of the HEARTH Act, eligible ESG activities are Street Outreach, Shelter, Homelessness Prevention, Rapid Re -Housing and Administration. 4-33 COMMUNITY DEVELOPMENT AGENCY HOUSING PROGRAM Successor Housing Agency - Housing Authority Various °;;Statement of Purpose,.", To retain the responsibility for performing housing functions previously performed by theformer redevelopment agency, enforce affordability covenants, and perform related activities pursuant to applicable provisions of the Community Redevelopment Law pursuant to the California Health and Safety Code, Part 1.85 of Division 24, Section 34176. The Housing Authority, acting as the Successor Housing Agency, implements enforceable obligation projects and monitors affordable housing funded with the former low and moderate income housing funds, and ensures compliance with all statutory monitoring requirements. Accomplisliments in FY.16-17„& FX17.16. ,'. * Monitored loan portfolio for compliance; performed 200 physical inspections, visited 6 leasing offices to examine tenant and project files for compliance, and re -certified loans. * Awarded a loan for $8,522,740 for the development of 69 units of affordable housing at the First Street Apartments project. * Assisted in the preparation of the annual Recognized Obligation Payment Schedule. ; Actlon`PlanforFY18=19 * Issue a Request for Proposals for the development of the remaining five Housing Successor Agency -owned parcels and initiate development. * Continue to monitor loan portfolio for program compliance. R,Aetual' -A'tual ;_ yolectttd -Ohjectjue \ PERFORMANCE M ASURESf,,, Efficiency # of loan portfolios monitored 227 227 200 200 # of physical inspections 200 200 180 180 4-34 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Successor Housing Agency (Compliance) - Housing Authority 60718810 .Account S LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15-16 FY 16-17 FY 1718 FY 18-19 '- 61000 Salaries Regular 114,777 83,474 70,895 117,485 61020 Salaries Part -Time 0 0 7,055 0 61040 Salaries Overtime 237 16 440 0 61100 Retirement -Employer Contribution 25,321 22,768 23,089 38,065 61120 Medicare Insurance 1,617 1,201 1,131 1,705 61130 Health Insurance 19,052 14,785 12,714 19,060 61170 Retiree Health Benefits 3,341 0 0 0 61180 Worker Compensation Insurance 1,605 1,482 2,037 4,360 SUBTOTAL PERSONNEL 165,950 123,726 117,362 180,675 62000 Utilities 842 750 566 1,000 62010 Communications 2,371 404 1,027 3,500 62012 Cellular Phone Charges 30 33 16 25 62120 Training, Transportation, Meeting 25 900 177 0 62130 Tuition Reimbursement 55 0 0 0 62140 Membership, Subscription & Dues 9 94 94 2,345 62200 Advertising 3,861 134 0 4,000 62251 Other Agency Services 2,254 654 3 2,500 62300 Contract Services -Professional 45,603 16,126 13,378 456,135 62302 Contracted Vendor Personnel Services 134 3,106 12,544 15,500 62600 Parking Validation 10 30 125 0 62700 Auto Expense 50 95 375 0 SUBTOTAL CONTRACTUAL 55,243 22,327 28,305 485,005 63001 Miscellaneous Operating Expenses 1,893 1,153 935 5,222 63300 Gas & Diesel 593 10 416 750 SUBTOTAL COMMODITIES 2,486 1,162 1,351 5,972 65000 Building Rental 6,131 5,717 5,160 5,416 65010 Rental City Equipment 5,148 293 4,641 428 65012 Accident Repair & Replacement 192 10 168 20 65040 Computer Service Charge 566 478 426 0 65050 Info Tech Charges 2,547 2,150 1,918 2,667 65100 Liability Charges 4,075 5,510 4,915 5,592 65400 Indirect Costs 8,360 6,003 6,122 10,680 SUBTOTAL FIXED CHARGES 27,020 20,160 23,350 24,803 69157 Bad Debt Expense - Loans 123,701 2,520,441 0 0 SUBTOTAL MISCELLANEOUS 123,701 2,520,441 0 0 TOTAL EXPENDITURES 374,401 2,687,817 170,367 696,455 4-35 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Successor Housing Agency (Compliance) - Housing Authority 60718810 Job N Code AUTHORIZED PERSONNEL ACTUAL 17.18 PROPOSED FY 18.19 Full Time .. PartTime Full Time 'Part Time 2870 Executive Director of Community Development 0.15 0.15 2460 Housing Division Manager 0.10 0.15 1840 Housing Programs Analyst 0.20 0.10 2700 Senior Residential Construction Specialist 0.20 0.60 7000 Loan Specialist 0.20 0.20 0151 Principal Management Analyst 0.00 0.03 0150 Senior Management Analyst 0.03 0.00 1720 Management Analyst 0.00 0.10 7280 Senior Accounting Assistant 0.05 0.10 7330 Senior Office Assistant 0.20 0.15 TOTAL 113 0.00 1.58 0.00 4-36 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Successor Housing Agency (Capital Projects) - Housing Authority 60718830 Account LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15-16 FY 16-17 FY 17.18- FY 18-19 61170 Retiree Health Benefits 515 - 0 0 0 SUBTOTALPERSONNEL 515 0 0 0 62300 Contract Services -Professional 3,600 0 0 0 SUBTOTAL CONTRACTUAL 3,600 0 0 0 66220 Improvements Other Than Building 741,293 133,592 253,990 0 SUBTOTALCAPITAL 741,293 133,592 253,990 0 69011 Reserve Appropriation 0 0 0 818,146 69142 Payment to other Agencies 0 789,853 0 0 69152 Loans & Grants 0 0 0 4,700,000 69601 Loss on Sale of Land Held for Resale 1,267,028 131,591 0 0 SUBTOTAL MISCELLANEOUS 1,267,028 921,444 0 5,518,146 TOTAL EXPENDITURES 2,012,435 1,055,037 253,990 5,518,146 4-37 COMMUNITY DEVELOPMENT AGENCY HOUSING PROGRAM Housing Authority Various :-State,'menfof.Purpose, , To provide affordable housingfor the most vulnerable members of our community to use as a platfbrm to obtain self-sufficiency and independence from our assistance. Accomplishments in FY 16717 & FY•17r18 * Executed a Housing Assistance Payment (HAP) Contract and successfully leased 8 Project -Based Vouchers (PBV) in the Andalucia affordable housing project. * Executed a HAP Contract and successfully leased 71 PBVs in the Orchard affordable housing project. * Established a site-based PBV waiting list for all PBV projects. * Prepared and submitted all HUD reports in a timely manner which included the Annual Plan and SEMAP report. * Utilized 99.6% of the budget authority from HUD for CY 2017. * Entered into a Memorandum of Agreement with the Orange County Housing Authority and Anaheim Housing Authority for mobilty. * Transitioned to biennial housing inspections. * Implemented the Housing First model to reduce homelessness using project -based vouchers. * Received $138,000 for Family Self -Sufficiency (FSS) Program grant, and expended 100% of the fiords for its intended purpose. * Held the first FSS Program graduation ceremony and published success stories resulting from the program. * Conducted annual Tenant Advisory Board meeting, ;Action P,lanrfor'FYA8.19 * Achieve SEMAP High -Performer status. * Update the Housing Choice Voucher Administrative Plan. * Prepare and submit all HUD reports in a timely manner which includes the Annual Plan and SEMAP Report. * Provide monthly staff development and training to improve Quality Control Program performance. - * Maintain utilization above 98% of annual budget authority by using HUD's 2 -year forecasting tool to monitor and optimize utilization. * Achieve over 80% accuracy for casework and inspections under the Quality Control Program. * Enter into a HAP agreement for the Veterans Village project for 75 HUD-VASH PBV units. * Enter into a HAP agreement for the Aqua Housing project for 56 PBV units. * Release a Request for Proposals for 100 HUD-VASH PBV vouchers. ", Sn; �' Actual %" pc#ual r ;,Pro eatetl `; I Ob ec{rve I T,, rl s , "",;P,ERF,ORMANCEtMEASURES FX151Q�� 18 .�,,t .-,FY,�6,1,7 ,.dEY17,., .F,Y,1'7=`I8,`�'?�tii Efficiency # of units under lease 2,605 2,584 2,615 2,550 Effectiveness Budget authority utilization rate 102% 98% 100% 100% Pass rate for Quality Control inspections 84% 84% 85% 90% Pass rate for Quality Control file reviews 71% 76% 85% 90% 4-38 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Authority - Voucher Administration 14018760 AccountLINE ITEM RESOURCES ACTUAL ACTUAL. PROJECTED PROPOSED Code FY 15-16 FY 76.17 ' FY 17-18 - FY 18-79 61000 Salaries Regular 1,024,482 992,603 1,052,385 1,191,780 61020 Salaries Part -Time 71,979 78,927 136,442 84,150 61040 Salaries Overtime 64,017 50,763 49,682 25,000 61100 Retirement -Employer Contribution 208,099 239,755 329,733 396,335 61110 Part -Time Retirement 1,156 1,280 1,292 1,125 61120 Medicare Insurance 15,930 15,468 17,175 18,500 61130 Health Insurance 200,791 219,013 235,598 280,560 61170 Retiree Health Benefits 15,754 0 0 0 61180 Worker Compensation Insurance 11,119 11,193 19,479 37,340 SUBTOTAL PERSONNEL 1,613,326 1,609,003 1,841,785 2,034,790 62010 Communications 13,228 14,005 14,106 17,000 62012 Cellular Phone Charges 861 741 726 900 62120 Training, Transportation, Meeting 1,442 232 5,450 10,000 62140 Membership, Subscription & Dues 13,874 3,959 10,011 7,700 62200 Advertising 10,357 3,883 0 5,000 62300 Contract Services -Professional 104,765 97,770 116,947 143,695 62302 Contracted Vendor Personnel Services 946 3,664 11,999 51,250 62322 M&R Machinery & Equipment 2,805 2,865 0 2,805 62400 Auditor Fee 26,978 21,252 27,998 25,000 62600 Parking Validation 86 768 204 400 62700 Auto Expense 320 435 195 500 SUBTOTAL CONTRACTUAL 175,661 149,575 187,635 264,250 63001 Miscellaneous Operating Expenses 81,678 80,495 78,989 75,548 63300 Gas & Diesel 1,032 564 593 1,250 SUBTOTAL COMMODITIES 82,710 81,059 79,582 76,798 65000 Building Rental - 58,465 75,731 77,725 77,725 65010 Rental City Equipment 7,788 7,956 6,962 7,956 65012 Accident Repair & Replacement 280 288 252 396 65040 Computer Service Charge 5,400 6,332 7,404 0 65050 Info Tech Charges 24,289 28,476 33,298 37,857 65100 Liability Charges 38,862 72,988 85,346 79,378 65400 Indirect Costs 206,213 213,214 222,570 244,445 SUBTOTAL FIXED CHARGES 341,297 404,985 433,557 447,757 69131 Mobility- Inspection Fee Paid 0 0 9,900 20,000 69132 Mobility - Inspection Fee Received 0 0 (3,600) (4,000) 69133 Ports Out -Administrative Pay 735,088 795,296 765,254 800,000 69134 Portprop in Received HAP/ADM 0 0 (526,433) (450,000) 69167 Portprop Disbursement 44,839 253,902 545,177 450,000 SUBTOTAL MISCELLANEOUS 779,927 1,049,198 790,299 816,000 TOTAL EXPENDITURES 2,992,920 3,293,819 3,332,859 3,639,595 4-39 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Authority - Voucher Administration 14018760 :.Job Code AUTHORIZED PERSONNEL ADOPTED 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time PartTime 2870 Executive Director of Community Development 0.05 0.05 2460 Housing Division Manager 0.40 0.30 2720 Housing Authority Operations Supervisor 1.00 1.00 1840 Housing Programs Analyst 0.00 0.05 7584 Senior Community Development Analyst 0.00 0.25 0.00 0.20 015t Principal Management Analyst 0.00 0.05 0150 Senior Management Analyst 0.05 0.00 1720 Management Analyst 0.00 0.23 1860 Senior Housing Specialist 2.00 2.00 1900 Housing Specialist II 6.00 6.00 7280 Senior Accounting Assistant 0.15 0.15 7321 Community Dev. Commission Secretary 0.10 0.15 7330 Senior Office Assistant 3.15 2.15 1885 Housing Authority Analyst 1.00 1.00 8372 Workforce Specialist 11 1.00 1.00 TOTAL 14.90 0.25 14.13 0.20 4-40 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Authority - Section 8 13618760 AccountLINE ITEM RESOURCES ACTUAL ACTUAL _ .PROJECTED PROPOSED Code FY 15.16 FY 16-17 FY 17-18 FY 18-19 69158 Housing Assistance Payments 16,017,947 16,695,929 16,575,371 19,174,000 69159 HAP -FSS Escrow 178,857 199,159 253,737 300,000 69162 Port Out HAP 10,253,020 10,857,305 11,353,328 11,354,000 SUBTOTAL MISCELLANEOUS 26,449,824 27,752,393 28,182,435 30,828,000 TOTAL EXPENDITURES 26,449,824 27,752,393 28,182,435 30,828,000 HOUSING ACCOUNTING UNIT Housing Authority - Non -Elderly Disabled (NED) 13718760 Job LINE ITEM RESOURCES ACTUAL .ACTUAL -` PROJECTED PROPOSED Code FY 15-16 - . - FY 16.17 - ' FY 17.18 FY 18-19 69158 Housing Assistance Payments 1,341,612 1,301,934 1,321,925 1,350,000 69162 Port Out HAP 466,820 537,159 566,232 550,000 SUBTOTAL MISCELLANEOUS 1,808,432 1,839,093 1,888,157 1,900,000 TOTAL EXPENDITURES 1,808,432 1,839,093 1,888,157 1,900,000 4-41 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Authority - HOPWA 40518761 AccountLINE ITEMI RESOURCES r : . Code ACTUAL FY 15-16 ACTUAL FY 16-17 ': ` PROJECTED FY 17-18 PROPOSEDt FY 18.19" 61000 Salaries Regular 286 0 284 500 61020 Salaries Part -Time 752 1,026 1,231 1,000 61100 Retirement -Employer Contribution 231 257 421 500 61120 Medicare Insurance 15 14 23 150 61130 Health Insurance 134 198 41 400 61170 Retiree Health Benefits 15 0 0 0 61180 Worker Compensation Insurance 11 11 31 40 SUBTOTAL PERSONNEL 1,445 1,507 2,031 2,590 62300 Contract Services -Professional 0 0 0 1,620 62400 Auditor Pee 6,064 2 0 0 SUBTOTAL CONTRACTUAL 6,064 2 0 1,620 63001 Miscellaneous Operating Expenses 2 0 0 0 SUBTOTAL COMMODITIES 2 0 0 0 65000 Building Rental 45 0 0 0 65040 Computer Service Charge 4 0 0 0 65050 Info Tech Charges 19 0 0 0 65100 Liability Charges ,30 0 0 0 65400 Indirect Costs 76 74 118 135 SUBTOTAL FIXED CHARGES 173 74 118 135 69135 Payment to Subagent 3,819 0 0 0 SUBTOTAL MISCELLANEOUS 3,819 0 0 0 TOTAL EXPENDITURES 11,503 1,582 2,149 4,345 4-42 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Authority - Issuer Fee 13318780 Account LINE ITEM RESOURCES. ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15-1.6 FY 16-17 : FY' -.17-18 FY 18-19 61000 Salaries Regular 15,117 47,344 56,076 108,370 61020 Salaries Part -Time 0 12,831 30,234 0 61040 Salaries Overtime 0 171 0 0 61100 Retirement -Employer Contribution 4,246 15,242 22,596 34,235 61120 Medicare Insurance 220 855 1,130 1,570 61130 Health Insurance 1,803 8,859 7,967 17,125 61170 Retiree Health Benefits 139 0 0 0 61180 Worker Compensation Insurance 265 770 1,315 3,440 SUBTOTALPERSONNEL 21,790 86,072 119,318 164,740 62010 Communications 0 587 1,072 400 62200 Advertising 605 0 0 750 62300 Contract Services -Professional 161 1,391 2,282 200 62302 Contracted Vendor Personnel Services 0 58 0 5,000 62600 Parking Validation 0 0 14 0 SUBTOTAL CONTRACTUAL 766 2,036 3,367 6,350 63001 Miscellaneous Operating Expenses 123 444 783 557 63300 Gas & Diesel 0 28 32 0 SUBTOTAL COMMODITIES 123 472 815 557 65000 Building Rental 733 4,181 7,767 5,266 65010 Rental City Equipment 0 934 0 571 65012 Accident Repair & Replacement 0 31 0 26 65040 Computer Service Charge 68 350 642 0 65050 Info Tech Charges 305 1,572 2,887 2,593 65100 Liability Charges 487 4,029 7,399 5,437 65400 indirect Costs 1,099 4,339 6,741 9,850 SUBTOTAL FIXED CHARGES 2,692 15,436 25,436 23,743 TOTAL EXPENDITURES 25,371 104,017 148,935 195,390 Job U - Code AUTHORIZED PERSONNEL ACTUAL 17-18 PROPOSED FY 18-19 'full Time Part Time Full Time Part Time 2870 Executive Director of Community Development 0.00 0.05 2460 Housing Division Manager 0.1.0 0.05 7584 Senior Community Development Analyst 0.00 0.35 0.00 0.30 1840 Housing Programs Analyst 0.20 0.10 2700 Senior Residential Construction Specialist 0.35 0.10 7000 Loan Specialist 0.20 0.00 1720 Management Analyst 0.00 0.35 7280 Senior Accounting Assistant 0.00 0.10 7330 Senior Office Assistant 0.20 0.07 TOTAL 1.05 0.35 0.82 0.30 4-43 COMMUNITY DEVELOPMENT AGENCY HOUSING PROGRAM Community Development Block Grant (CDBG)/Emergency Solations Grant (ESG) Various 11 tt'StatinoOt of Purpose:; To maintain the integrity of the CDBG and ESG Programs by ensuring that all federal regulations pertaining to sub -recipient oversight, labor standards, equal employment opportunity, financial reeordkeeping, environmental review, citizen participation, and project eligibility are observed within all CDBG and ESG projects. This sub -division is responsible for coordinating and administering CDBG and ESG funding for the City. --Accomplishments in FY:16-17 & F,Y 17-18'" * Improved processes to ensure compliance and efficient administration of the CDBG and ESG programs. * Provided oversight of CDBG and ESG projects and subrecipients for compliance. * Completed Action Plan and the Consolidated Annual Performance and Evaluation Report (CAPER). * Implemented Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. * Continued improving the electronic application system for grants management for the CDBG program. * Implemented the City's Section 3 Plan. * Prepared and submitted all I -IUD reports in a timely manner. * Continued to work effectively on the Orange County ESG Collaborative with the cities of Garden Grove, Anaheim, and the County of Orange. =:`Action Plan for FY 18-19 * Prepare and submit all I -IUD reports in a timely manner including the Annual Plan and the CAPER. * Provide oversight of CDBG and ESG projects and subrecipients for compliance. * Provide technical assistance to all subrecipients by holding training workshops. - * Streamline project performance reporting systems. * Improve Section 3 activity and compliance. * Continue to work effectively on the Orange County ESG Collaborative with the cities of Garden Grove, Anaheim, and the County of Orange. * Coordinate ESG program efforts with the Orange County ESG Collaborative to include unified invoice and monitoring forms and other actions to better serve homeless individuals, families and service providers. " a= :,, Actual ; *` Acual Prol✓:cte5i y ,+Olije`cttve F; tf, , +^." „rPER€ORMANCE FY 15 ;16 F,Y.16 17 .�;:FY 77 18.; ' FY,18 19 ,t. 2 Service Level Number of federal grants administered 2 2 2 2 Efficiency Projects/programs funded with CDBG 28 25 26 25 Sub -recipients funded with ESG 14 11 9 8 Effectiveness Amount of CDBG funds disbursed $5,434,375 $5,286,263 $5,284,239 $5,284,240 Amount of ESG funds disbursed $495,616 $489,202 $475,909 $475,910 4-44 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Community Development Block Grant - Administration 13518780 Account LINE ITEM RESOURCES' ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15-16 - FY 16-17 FY 17-18 '. fY 18-19 61000 Salaries Regular 389,163 455,857 429,794 496,360 61020 Salaries Part -Time 81,356 50,562 16,343 0 61040 Salaries Overtime - 5,230 6,604 10,117 5,000 61100 Retirement -Employer Contribution 96,897 121,325 127,803 154,455 61110 Part -Time Retirement 2 0 0 0 61120 Medicare Insurance 6,727 7,257 6,428 7,195 61130 Health Insurance 69,107 82,413 81,352 108,525 61170 Retiree Health Benefits 5,798 0 0 0 61180 Worker Compensation Insurance 5,325 7,161 9,169 14,975 SUBTOTAL PERSONNEL 659,605 731,180 681,006 786,510 62010 Communications 1,802 2,784 1,435 3,000 62120 Training, Transportation, Meeting 133 202 7,296 700 62130 Tuition Reimbursement 1,410 0 0 0 62140 Membership, Subscription & Dues 797 1,034 26 1,000 62200 Advertising 15,333 16,401 8,256 17,000 62300 Contract Services -Professional 62,216 63,874 39,901 160,954 62302 Contracted Vendor Personnel Services 5,559 9,791 17,133 13,000 62400 Auditor Fee 12,001 3,162 15,602 17,490 62600 Parking Validation 86 813 530 1,000 62700 Auto Expense 240 245 885 750 SUBTOTAL CONTRACTUAL 99,577 98,305 91,064 214,894 63001 Miscellaneous Operating Expenses 3,593 7,226 4,313 8,416 63300 Gas & Diesel 0 159 0 400 SUBTOTAL COMMODITIES 3,593 7,385 4,313 8,816 65000 Building Rental 24,634 36,220 26,352 22,167 65010 Rental City Equipment 0 2,257 0 2,367 65012 Accident Repair & Replacement 0 81 0 119 65040 Computer Service Charge 2,275 3,028 2,178 0 65050 Info Tech Charges 10,233 13,620 9,794 10,915 65100 Liability Charges 16,373 34,909 25,103 22,887 65400 Indirect Costs 34,641 36,866 35,634 45,575 SUBTOTAL FIXED CHARGES 88,157 126,982 99,061 104,030 69135 Payment to Subagent 65,964 64,166 64,166 64,141 69142 Payment to Other Agencies (2,946) 0 0 0 SUBTOTAL MISCELLANEOUS 63,018 64,166 64,166 64,141 TOTAL EXPENDITURES 913,950 1,028,018 939,610 1,178,391 4-45 COMMUNITY DEVELOPMENT AGENCY MUSING ACCOUNTING UNIT Community Development Block Grant - Administration 13518780 Job AUTHORIZED PERSONNEL Code '... ACTUAL 17-18 PROPOSED FY 18-19 Full Time Part Time -. Full Time Part Time 2870 Executive Director of Community Development 0.10 0.10 2460 Housing Division Manager 0.20 0.20 0151 Principal Management Analyst 0.00 0.05 7584 Senior Community Development Analyst 0.00 0.00 0.00 0.15 0150 Senior Management Analyst 0.05 0.00 1840 Housing Programs Analyst 0.05 0.15 1720 Management Analyst 0.00 0.10 7585 Community Development Analyst 1.00 2.00 4335 Neighborhood Improvement Projects Specialist 1.00 0.00 7280 Senior Accounting Assistant 0.10 0.10 7321 Community Dev. Commission Secretary 0.20 0.25 2700 Senior Residential Construction Specialist 0.15 0.10 2710 Residential Construction Specialist 0.30 0.30 7000 Loan Specialist 0.10 0.15 7330 Senior Office Assistant 0.15 0.35 TOTAL 3.40 0.00 3.85 0.15 4-46 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT CDBG - Neighborhood Initiatives Program 13518781 AccountS LINE ITEM RESOURCES Code. ACTUAL FY 15-16 .ACTUAL FY 16-17 PROJECTED FY 17;18 PROPOSED FY 18-19 62300 Contract Services -Professional SUBTOTAL CONTRACTUAL TOTAL EXPENDITURES 35,573 0 0 0 35,573 35,573 0 0 0 0 0 0 4-47 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Community Development Block Grant - Projects 13518783 AccountLINE ITEM RESOURCES S ; '. Code ACTUAL FYiS-16 ACTUAL FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18-19 - 61000 Salaries Regular 550,946 583,523 524,590 427,100 61020 Salaries Part -Tune 305,882 264,486 13,083 0 61040 Salaries Overtime 6,327 979 0 0 61100 Retirement -Employer Contribution 128,598 149,268 165,642 167,750 61110 Part -Time Retirement 9,918 9,632 497 0 61120 Medicare Insurance 11,090 11,540 7,090 6,205 61130 Health Insurance 99,930 102,620 90,650 119,675 61170 Retiree Health Benefits 18,721 510 0 0 61180 Worker Compensation Insurance 12,254 11,408 9,806 17,215 SUBTOTALPERSONNEL 1,143,666 1,133,967 811,359 737,945 62300 Contract Services -Professional 35,591 43,279 0 50,000 62302 Contracted Vendor Personnel Services 0 0 1,189 49,980 SUBTOTAL CONTRACTUAL 35,591 43,279 1,189 99,980 63001 Miscellaneous Operating Expenses 46 0 0 0 SUBTOTAL COMMODITIES 46 0 0 0 65205 Internal Departments Personnel Charges 499,459 175,007 300,983 0 65400 Indirect Costs 62,543 61,038 41,992 40,645 SUBTOTAL FIXED CHARGES 562,002 236,045 342,975 40,645 66100 Land 1,753,231 0 0 0 66200 Building Improvement 84,940 0 0 0 66220 Improvements Other Than Building 3,336,148 1,801,111 2,605,066 1,842,455 SUBTOTAL CAPITAL 5,174,319 1,801,111 2,605,066 1,842,455 69011 Reserve Appropriation 0 0 0 177,000 69135 Payment to Subagent 567,673 2,026,557 247,134 872,543 69152 Loans & Grants 51,327 15,000 7,500 60,000 SUBTOTAL MISCELLANEOUS 619,000 2,041,557 254,634 1,109,543 TOTAL EXPENDITURES 7,534,623 * 5,255,958 * 4,015,222 * 3,830,568 *Amount includes funds provided to other departments for various projects & programs. 4-48 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Emergency Solutions Grant 13518785 Account LINE ITEM RESOURCES . ACTUAL '.ACTUAL PROJECTED PROPOSED Code FY 15.16 FY 16-17 FY 17-18 : FY 18-19 61000 Salaries Regular 346 585 267 16,980 61020 Salaries Part -Time 20,292 17,255 18,210 0 61040 Salaries Overtime 79,421 32,416 24,529 0 61100 Retirement -Employer Contribution 4,411 4,483 5,223 5,180 61120 Medicare Insurance 289 255 279 245 61130 Health Insurance 2,892 4,467 995 625 61170 Retiree Health Benefits 141 0 0 0 61180 Worker Compensation Insurance 214 187 324 475 SUBTOTAL PERSONNEL 108,005 59,649 49,829 23,505 62010 Communications 0 33 0 50 62120 Training, Transportation, Meeting 0 0 128 600 62300 Contract Services -Professional 4,816 6,851 0 5,860 62302 Contracted Vendor Personnel Services 430 1,162 1,711 2,150 62400 Auditor Fee 146 89 90 100 62600 Parking Validation 0 20 0 25 62700 Auto Expense 0 25 0 50 SUBTOTAL CONTRACTUAL 5,392 8,180 1,929 8,835 63001 Miscellaneous Operating Expenses 85 125 97 393 SUBTOTAL COMMODITIES 85 125 97 393 65000 Building Rental 505 741 832 752 65040 Computer Service Charge 40 62 69 0 65050 Info Tech Charges 185 277 309 370 65100 Liability Charges 295 710 793 777 65400 Indirect Costs 7,274 3,613 3,359 1,545 SUBTOTAL FIXED CHARGES 8,299 5,403 5,362 3,444 69[35 Payment to Subagent 410,508 396,301 354,650 439,523 SUBTOTAL MISCELLANEOUS 410,508 396,301 354,650 439,523 TOTAL EXPENDITURES 532,290 469,658 411,867 475,700 Job ,Code AUTHORIZED PERSONNEL ADOPTED 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 7584 Senior Community Development Analyst 0.15 0.15 TOTAL 0.00 0.15 0.00 0.15 4-49 COMMUNITY DEVELOPMENT AGENCY HOUSING PROGRAM Housing Development and Rehabilitation Various Sta_£emerij of Pytrpose ��� ? To provide quality technical and financial assistance to residents, developers, investors and non-profit organizations within the residential community to ensure the enhancement of existing housing stock and construction of new quality affordable housing and the promotion ofhomeownership opportunities. The Development Services Program provides funds for the development and rehabilitation of residential units, encourages owners to upgrade properties that need major building system replacement or structural repair, and assists in the development of new residential units through a variety of loan programs. ';Accomplishments in FY 16-17 & FT17 18 * Completed 6 owner -occupied rehabilitation loans. * Issued a Request for Proposals for affordable rental housing development and awarded two proposals for 100 Project Based Vouchers (PBVs) for permanent supportive (rousing. * Awarded funds from various sources to create 1 l8 units of affordable housing and 131 units of permanent supportive housing. * Implemented the federal HOME program to meet the goals of the Consolidated Plan and Housing Element. * Implemented Neighborhood Stabilization Programs (NSP) 1, 2 & 3 in accordance with HUD guidelines. * Met compliance deadline for the NSP and HOME programs. * Completed construction of one new affordable housing development. * Increased efficiency and effectiveness through the implementation of automated compliance inspections. -:Action Plan for FY 18-19t - * Issue a Request for Proposals to provide funds for the acquisition, rehabilitation and construction of affordable multi- family units by housing developers. * Provide financial and technical assistance for owner -occupied residential homeowners and homebuyers. * Close out Neighborhood Stabilization Programs 1, 2 & 3 in accordance with HUD guidelines. * Oversee and implement the Housing Opportunity Ordinance and the Inclusionary Housing Fund. * Partner with Code Enforcement to offer low interest loans through rehabilitation programs. * Continue marketing and outreach efforts to promote housing programs. Actual.,ojected Proposed 15-16 ; FY 16,17 "cFY 17-18 "' ':-FY 18 19 PERF ,ORMANCE.MEASURES ,FY Service Level Program applications requested and mailed 265 0 200 0 Developer acquisition / rehabilitation / construction 1 0 1 0 loans funded Rehabilitation and homebuyer assistance loans fimded 16 0 10 0 HOME compliance inspections completed 227 0 220 0 Efficiency % of rehab loan funds expended on work that exceeds City of Santa Ana code requirements 100% 0% 100% 0% Effectiveness % of units inspected for HQS compliance by deadline 100% 0% 100% 0% % of HOME fimds committed 100% 0°% 90% 0% 4-50 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Development and Rehabilitation - HOME 13018780 Account LINE ITEM RESOURCES ACTUAL .ACTUAL PROJECTED PROPOSED: Code FY 15-16 FY 16.17 '.. FY -17.18 FY 18-19 ` 61000 Salaries Regular 76,519 125,666 145,067 129,790 61040 Salaries Overtime 0 202 1,673 0 61100 Retirement -Employer Contribution 16,823 30,578 43,101 43,145 61120 Medicare Insurance 1,119 1,745 2,078 1,880 61130 Health Insurance 9,342 18,879 18,991 14,850 61170 Retiree Health Benefits (928) 0 0 0 61180 Worker Compensation Insurance 851 1,482 2,544 4,105 SUBTOTALPERSONNEL 103,725 178,552 213,455 193,770 62010 Communications 430 1,601 1,627 2,000 62012 Cellular Phone Charges 102 0 0 100 62120 Training, Transportation, Meeting 858 269 904 1,000 62130 Tuition Reimbursement 745 0 0 0 62140 Membership, Subscription & Dues 49 438 253 500 62200 Advertising 3,317 220 26 2,000 62300 Contract Services -Professional 22,481 18,591 13,853 80,505 62302 Contracted Vendor Personnel Services 134 1,846 18,146 12,125 62400 Auditor Fee 0 207 0 500 62600 Parking Validation 8 25 0 50 62700 Auto Expense 50 70 0 0 SUBTOTAL CONTRACTUAL 28,175 23,267 34,808 98,780 63001 Miscellaneous Operating Expenses 635 1,309 2,978 2,253 63300 Gas & Diesel 0 253 0 300 SUBTOTAL COMMODITIES 635 1,562 2,978 2,553 65000 Building Rental 3,307 8,748 5,548 6,770 65010 Rental City Equipment 0 1,630 0 1,795 65012 Accident Repair & Replacement 0 63 0 92 65040 Computer Service Charge 305 731 458 0 65050 Info Tech Charges 1,374 3,289 2,062 3,333 65100 Liability Charges 2,198 8,430 5,285 6,990 65400 Indirect Costs 5,505 9,045 11,460 11,800 SUBTOTAL FIXED CHARGES 12,689 31,936 24,813 30,780 69011 Reserve Appropriation 0 0 0 1,622,871 69151 Residential Rehab Loans 71,623 47,371 25,871 100,000 69152 Loans & Grants 380,000 1,451,882 2,219,760 0 SUBTOTAL MISCELLANEOUS 451,623 1,499,253 2,245,631 1,722,871 TOTAL EXPENDITURES 596,848 1,734,569 2,521,685 2,048,754 4-51 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Development and Rehabilitation - HOME 13018780 Class - ' N AUTHORIZED PERSONNEL Code ADOPTED 17-18 PROPOSED FY 18.19 Full Time Part Time ' Full Time Part Time '- 2460 Housing Division Manager 0.10 0.15 1840 Housing Programs Analyst 0.15 0.30 2700 Senior Residential Construction Specialist 0.05 0.10 2710 Residential Construction Specialist 0.30 0.50 7000 Loan Specialist 0.20 0.30 7330 Senior Office Assistant 0,20 0.00 TOTAL 1.00 0.00 1.35 0.00 4-52 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Development and Rehabilitation - CDBG 13518782 Account ". LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED< Code - FY 15.16 ,' FY 16.17. FY 17-18' -FY 18.19 61000 Salaries Regular 44,346 36,607 11,691 33,670 61040 Salaries Overtime 99 20 0 0 61100 Retirement -Employer Contribution 8,877 8,271 3,381 10,270 61120 Medicare Insurance 670 532 172 490 61130 Health Insurance 5,074 4,035 1,099 3,240 61180 Worker Compensation Insurance 446 361 170 940 SUBTOTALPERSONNEL 59,513 49,826 16,512 48,610 62300 Contract Services -Professional 136 0 0 500 SUBTOTAL CONTRACTUAL 136 0 0 500 63001 Miscellaneous Operating Expenses 38 19 0 100 SUBTOTAL COMMODITIES 38 19 0 100 65400 Indirect Costs 3,170 2,641 913 3,060 SUBTOTAL FIXED CHARGES 3,170 2,641 913 3,060 69151 Residential Rehab Loans 234,225 130,978 119,696 747,730 69152 Loans & Grants 80,000 0 500,000 200,000 SUBTOTAL MISCELLANEOUS 314,225 130,978 619,696 947,730 TOTAL EXPENDITURES 377,083 183,464 637,121 1,000,000 'Class AUTHORIZED PERSONNEL Code -ADOPTED 17-18 PROPOSED FY 18-19 FuIlTime Part Time Full Time Part Time +. 2700 Senior Residential Construction Specialist 0.05 0.05 2710 Residential Construction Specialist 0.40 0.20 7000 Loan Specialist 0.10 0.10 7330 Senior Office Assistant 0.10 0.00 TOTAL 0.65 0.00 0.35 0.00 4-53 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Development and Rehabilitation - NSP 1 14215760 .Account '.LINE ITEM RESOURCES ACTUAL ..:ACTUAL -. PROJECTED PROPOSED- Code - FY 15-16 'FY 16-17 FY 17-18 FY'18-19'. 61000 Salaries Regular 4,680 2,089 3,989 5,500 61040 Salaries Overtime 0 0 281 0 61100 Retirement -Employer Contribution 920 497 1,291 2,150 61120 Medicare Insurance 60 28 61 100 61130 Health Insurance 701 364 680 1,000 61170 Retiree Health Benefits 43 0 0 0 61180 Worker Compensation Insurance 41 20 60 200 SUBTOTAL PERSONNEL 6,446 2,998 6,362 8,950 62120 Training, Transportation, Meeting 0 0 53 0 62400 Auditor Fee 58 1 0 0 SUBTOTAL CONTRACTUAL 58 1 53 0 63001 Miscellaneous Operating Expenses 13 0 0 550 SUBTOTAL COMMODITIES 13 0 0 550 65000 Building Rental 261 0 0 0 65040 Computer Service Charge 24 0 0 0 65050 Info Tech Charges 108 0 0 0 65100 Liability Charges 173 0 0 0 65400 Indirect Costs 327 150 333 500 SUBTOTAL FIXED CHARGES 893 150 333 500 TOTAL EXPENDITURES 7,410 3,150 6,748 10,000 4-54 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Development and Rehabilitation - NSP 2 14218761 Account LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED Code - FY 15.16. ' FY 16-17: ` FY 17-18 FY 18-19 61000 Salaries Regular 51,122 21,898 8,160 5,500 61100 Retiroment-Employer Contribution 11,042 5,260 2,343 2,150 61120 Medicare Insurance 726 310 121 100 61130 Health Insurance 7,353 3,353 1,447 1,000 61170 Retiree Health Benefits 561 0 0 0 61180 Worker Compensation Insurance 512 213 130 200 SUBTOTAL PERSONNEL 71,316 31,035 12,201 8,950 62010 Communications 0 64 01 62140 Membership, Subscription & Dues 6 4 0 0 62200 Advertising 2,166 0 0 0 62300 Contract Services -Professional 3,505 93 420 0 62400 Auditor Fee 99 169 0 0 SUBTOTAL CONTRACTUAL 5,776 330 420 0 63001 Miscellaneous Operating Expenses 595 219 52 550 63300 Gas & Diesel 0 6 0 0 SUBTOTAL COMMODITIES 595 224 52 550 65000 Building Rental 3,020 1,669 0 0 65010 Rental City Equipment 0 186 0 0 65012 Accident Repair & Replacement 0 6 0 0 65040 Computer Service Charge 279 140 0 0 65050 Info Tech Charges 1,255 628 0 0 65100 Liability Charges 2,008 1,609 0 0 65400 Indirect Costs 3,687 1,575 637 500 SUBTOTAL FIXED CHARGES 10,250 5,813 637 500 69152 Loans & Grants 920,000 0 0 0 SUBTOTAL MISCELLANEOUS 920,000 0 0 0 TOTAL EXPENDITURES 1,007,937 37,402 13,310 10,000 4-55 COMMUNITY DEVELOPMENT AGENCY ROUSING ACCOUNTING UNIT Rousing Development and Rehabilitation - NSP 3 14218762 "AccountLINE ITEM RESOURCES ' Code ACTUAL FY 15-16 .ACTUAL ': '-FY 16-17 PROJECTED FY -17-18 PROPOSED. FY 18-19 61000 Salaries Regular 761 0 274 5,500 61100 Retirement -Employer Contribution 104 0 58 2,150 61120 Medicare Insurance 9 0 3 100 61130 Health Insurance 117 0 47 1,000 61170 Retiree Health Benefits 17 0 0 0 61180 Worker Compensation Insurance 6 0 2 200 SUBTOTAL PERSONNEL 1,014 0 384 8,950 62300 Contract Services -Professional 60 0 0 0 SUBTOTAL CONTRACTUAL 60 0 0 0 63001 Miscellaneous Operating Expenses 2 0 0 550 SUBTOTAL COMMODITIES 2 0 0 550 65000 Building Rental 50 0 0 0 65040 Computer Service Charge 5 0 0 0 65050 Info Tech Charges 21 0 0 0 65100 Liability Charges 33 0 0 0 65400 Indirect Costs 51 0 21 500 SUBTOTAL FIXED CHARGES 159 0 21 500 TOTAL EXPENDITURES 1,236 0 405 10,000 4-56 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Development and Rehabilitation - Inclusionary Housing Fund 41718820 AccountLINE ITEM RESOURCES .ACTUAL ACTUAL PROJECTED PROPOSED.. Code FY 15-16 FY 16.17 FY 17-18 FY 18-19 - 61000 Salaries Regular 17,988 40,770 71,542 143,105 61020 Salaries Part -Time 0 41,678 14,540 0 61040 Salaries Overtime 0 612 3,169 0 61100 Retirement -Employer Contribution 4,461 19,268 28,666 47,205 61120 Medicare Insurance 263 1,049 1,267 2,075 61130 Health Insurance 2,634 13,952 10,558 20,410 61180 Worker Compensation Insurance 209 759 1,821 4,865 SUBTOTALPERSONNEL 25,556 118,088 131,563 217,660 62010 Communications 0 1,143 551 400 62012 Cellular Phone Charges 60 603 294 60 62120 Training, Transportation, Meeting 0 59 596 0 62140 Membership, Subscription & Dues 2 94 849 0 62200 Advertising 0 0 0 1,000 62300 Contract Services -Professional - 13,966 33,793 5,970 30,100 62302 Contracted Vendor Personnel Services 0 9,798 42,902 15,000 62600 Parking Validation 0 32 76 0 62700 Auto Expense 0 100 105 0 SUBTOTAL CONTRACTUAL 14,028 45,622 51,343 46,560 63001 Miscellaneous Operating Expenses 648 708 1,157 1,310 63300 Gas & Diesel 0 0 0 200 SUBTOTAL COMMODITIES 648 708 1,157 1,510 65000 Building Rental 801 6,026 7,212 7,272 65010 Rental City Equipment 0 0 0 143 65012 Accident Repair & Replacement 0 0 0 7 65040 Computer Service Charge 74 504 596 0 65050 Info Tech Charges 333 2,266 2,680 3,580 65100 Liability Charges 532 5,807 6,870 7,508 65400 indirect Costs 1,308 5,972 6,971 13,010 SUBTOTAL FIXED CHARGES 3,048 20,574 24,329 31,520 69011 Reserve Appropriation 0 0 0 13,004,865 69152 Loans & Grants 0 0 4,775,000 1,620,000 SUBTOTAL MISCELLANEOUS 0 0 4,775,000 14,624,865 TOTAL EXPENDITURES 43,280 184,992 4,983,392 14,922,115 4-57 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Development and Rehabilitation - Inclusionary Housing Fund 41718820 Job - AUTHORIZED PERSONNEL > ADOPTED FY 17-18 -. PROPOSED FY 18-19 Code is Full Time Part Time Full Time Part Time 2870 Executive Director of Community Development 0.10 0.10 2460 Housing Division Manager 0.10 0.15 7584 Senior Community Development Analyst 0.00 0.25 0.00 0.20 1840 Housing Programs Analyst 0A0 0.30 2700 Senior Residential Construction Specialist 0.20 0.05 7000 Loan Specialist 0.20 0.25 1720 Management Analyst 0.00 0.10 7280 Senior Accounting Assistant 0.00 0.10 7321 Community Dev. Commission Secretary 0.05 0.05 7330 Senior Office Assistant 0.00 0.15 TOTAL 1.05 0.25 1.25 0.20 4-58 1Ah Fund Summary Page SPECIAL REVENUE FUND SUMMARY Increase (Decrease) %of Over Frio. Yca, DEPARTMENT/ Actual Actual Projected Proposed FY17-18 FY18-19 FY 18/19 17-18 to 18-19 AGENCY FY 15-16 FY 16-17 FY 17-18 FY 18-19 Positions Positions Total in $ or % REVENUES 20 OTS Traffic Offender Program 30,949 38,188 35,200 30,000 0.1% (5,200) -14.8% 23 Inmate Welfare Fund 294,433 275,378 136,952 245,000 0.8% 108,048 78.9% 24 Police Special Revenue Fund 1,290,678 1,203,061 1,111,980 1,025,221 3.2% (86,758) -7.8% 26-Var Criminal Activities Fund 1,697,692 131,215 0 0 0.0% 0 n/a 29 Special Gas Tax Fund 7,277,273 6,579,603 9,600,224 14,338,110 44.2% 4,737,886 49.4% 31-Var Air Quality Improvement Fund 320,544 846,881 519,350 2,416,600 7.4% 1,897,250 365.3% 74-Var Civic Center 3,496,725 5,070,277 4,504,963 6,895,588 21.2% 2,390,625 53.1% 125-Var Urban Area Security Initiative Grant 2,492,134 1,535,743 2,363,436 4,941,936 15.2% 2,578,500 109.1% 127 COPS Hiring Grant 1,290,819 t,3t5,254 879,824 400,451 1.2% (479,373) -54.5% 128 Law Enforcement Grants 1,170,791 1,101,99t 1,047,646 841,813 - 2.6% (205,833) -19,6% 152-Public Library Grant 0 0 42,409 10,000 0.0% (32,409) -76.4% 153 Library Grants 96,587 213,337 H3,885 67,175 0.2% (46,710) -41.0% 154 Library -Federal Pmgmms-Indirect Funding 0 0 59,220 22,900 0.1% (36,320) -61.3% 166-167 Equitable Sharing 0 5,608,859 21,555 709,412 2.2% 687,857 3191.2% 169 FACT Program 273,863 190,907 220,000 198,755 0.6% (21,245) -9,7% 403 Sustainability Planning Grant 0 0 0 325,000 1.0% 325,000 n/a Revenue Grand Total 19,732,488 24,1t2,693 20,656,644 32,467,961 100.0% 11,811,318 57.2% EXPENDITURES BY DEPARTMENT Public Works Agency 29-013 Special Gas Tax Food 12,960,881 6,702,061 9,600,224 14,338,110 L77 1.62 44.2% 4,737 886 49.4%s Public Works Total 12,960,881 6,702,061 9,600,224 14,338,110 1.77 1.62 44.2% 4,737,886 49.4% Police Department 02014405 OTS Traffic Offender Program 107,805 84,476 25,460 30,000 0.00 0.00 0.1% 4,540 17.8% 02314475 Inmate Welfare Pond 203,553 121,427 190,952 245,000 0.00 0.00 0.8% 54,048 28.3% 02414-Var Police Special Revenue Fund 1,164,559 1,263,792 1,130,433 1,025,221 0.00 0.00 3.2% (105,211) -9.3% 02614-Var Crindnal Activities Fund 1,486,114 4,597,425 0 0 0.00 0.00 0.0% - oda 07414400 Civic Center Security -1,336,255 2,030,476 1,743,578 2,168,034 7.00 7.00 6.7% 424,456 24.3°° t2514-Var Urban Area Security Initiative Grant 1,644,278 3,221,684 2,363,436 4,941,936 2.00 2.00 15.2% 2,578,500 109.1% 12714Var COP S Hiring Guru 1,172,306 1,242,483 879,824 400,451 0.00 0.00 1.2% (479,374) -54.5% 12814-Var Law Enforcement Grant's 967,874 580,336 1,032,646 841,813 0.00 0.00 2.6% (190,833) -18.5% 166/4450 Equitable Sharing Depaincent'of Justice 4,137 2,324,584 328,315 91,715 1.00 0.00 0.3% (236,600) -72.1% 16714455 Equitable Sharing Tmasnry 0 1,355,734 0 617,698 0.00 0.00 1.9% 617,698 n/a Police Department Total 8,086,912 16,822,419 7,694,644 10,361,867 10.00 9.00 31.9% 2,667,223 34.7% Pa rlcs, Recreation & Community Services 07413-Var Civic Center(Maint./Capiral) 2,780,124 2,717,116 2,743,836 4,727,554 2.00 4,00 14.6% 1,983,718 72.3% 16913-Var FACT Program 253,436 158,583 180,005 198,755 0.00 0.00 0.6% 18,750 10.4% Parlor, Recreation & Comm Serv. Total 3,033,560 2,875,999 2,923,841 4,926,309 2.00 4.00 15.2% 2,002,468 68.5% Library 15211150 Public Library Fund Grant 24,351 25,182 32,409 10,000 0.00 0.00 0.0% (22,409) -69.1% 15311150 National Arts and Honanitles Award 2,831 66 369 0 0.00 0.00 0.0% (369) -100.0% 1531160 PALS Memories to Migration 146,568 198,908 68,065 67,175 0.00 0.00 0.2% (890) -1.3% 154/1193 Library -Federal Poograms.Indirect Funding 0 0 42,900 22,900 0.00 0.00 0.1% (20000) 46.6% Librmy Total 173,750 224,156 143,743 100,075 0.00 0.00 0.3% (43,668) -30.4% Planning & Building Agency 03116510 Ab Quality Improvement Fund 32,151 58,966 201,153 340,750 095 0.95 1.0% 139,597 69.4% 40316570 Sustainability Planning Grant 0 0 0 325,000 0.00 OW 1.0% 325,000 oda Planning& Building Agency Total 32,151 58,966 201,153 665,750 0.95 0.95 2.1% 464,597 231,0% Human Resources 03109050 Air Quality lnrprovernent Fund 149,372 133,996 112,145 140,850 1.75 0,75 04% 28,705 25.6% Fine ace & Managcmeor Services - Fleet Services 03/10101 Air Quality bnprevennent Fund 216,390 60,000 178,695 1,209,500 0.00 0.00 3.7% 1,030,805 576.9% 03110102 Air QnalityImprovement Fund -MSRC 0 0 67,000 725,500 0.00 OAO 2.2% 658,500 982.8% Expcoditaro Grand Total 24,653,016 26,877597 20,921,445 32.467,961 16.47 16,32 100.0% /1546516 55.2% Nate: includes haedaisl Trensfov SPECIAL REVENUE FUNDS PERSONNEL Numbcrof Pociticma 28.55 17.52 16,47 16.32 (0.15) -0.9% as% of Total City Workforce 2.6% 1.6% 1.4% 1.4% Summary Page SPECIAL REVENUE FUNDS POLICE DEPARTMENT OTS - Traffic Offenders Program PROGRAM 020-405 To account for and monitor 'program "funds received for fines imposed on vehicle drivers who are driving without a license or a suspended or revoked license. SERVICE PROGRAM This program focuses on targeting suspended/revoked and unlicensed drivers. The program was originally funding police officers through a grant from the Office of Traffic Safety. Fuses generated through the grant were set-aside to be used for the continuation of the program after the grant period. 5-1 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT OTS - Traffic Offender Program 02014405 Account R LINE ITEM W�PES O' Cadeh �M K 649� t C' y_:18 I7 Fl I7 18 PY 18 19 REVENUES 50001 Balance from Prior Year 0 0 0 0 57490 Traffic Offender - Program Income 30,000 38,000 35,000 30,000 58000 Earnings on Investments 949 188 200 0 TOTALRFVENUES 30,949 38,188 35,200 30,000 0 0 0 0 EXPENDITURES 61000 Salaries Regular 60,075 49,454 0 0 61040 Salaries Overtime 3,636 82 0 0 61100 Retirement -Employer Contribution 12,030 11,383 0 0 61120 Medicare Insurance 873 720 0 0 61130 Health Insurance 8,128 6,678 0 0 61170 Retiree Health Benefits 958 0 0 0 61180 Worker Compensation Insurance 575 473 0 0 SUBTOTAL PERSONNEL 86,275 68,791 0 0 62010 Communications 8,686 8,397 7,200 8,000 62120 Training, Transportation, Meeting 5,269 2,513 0 0 62300 Contract Services -Professional 0 0 0 0 SUBTOTAL CONTRACTUAL 13,956 10,910 7,200 8,000 63001 Miscellaneous Operating Expenses 1,098 0 18,260 22,000 SUBTOTAL COMMODITIES 1,098 0 18,260 22,000 65010 Rental City Equipment 770 0 0 0 65012 Accident Repair and Replacement 30 0 0 0 65400 Indirect Costs 5,676 4,775 0 0 SUBTOTAL FIXED CHARGES 6,476 4,775 0 0 TOTAL EXPENDITURES 107,805 84,476 25,460 30,000 5-2 SPECIAL REVENUE FUNDS 5-3 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT Inmate Welfare Fund 02314475 Acoognf --° LINE ITEM RESOURCES Code /�C7UAL..ACTUAL FY 1$ 16 - FY 16 17 PROJECTED FY 1� 1$ PROPQSED , FY 18 19 REVENUES 50001 Prior Year Carry Forward 0 0 0 110,000 50002 Prior Year Carry Forward -ENC 0 0 0 0 57000 Expense Reimbtirsement 1,253 383 0 0 57403 Inmate Recovery 292,255 272,536 135,000 135,000 58000 Earnings on Investments 926 2,460 1,952 0 TOTAL REVENUES 294,433 275,378 136,952 245,000 EXPENDITURES 61020 Salaries Part -Time 21,908 454 0 0 61100 Retirement -Employer Contribution 572 0 0 0 61110 Part-time Retirement 746 0 0 '0 61120 Medicare Insurance 318 1 0 0 61170 ,Retiree Health Benefits (4) 0 0 0 61180 Worker Compensation Insurance 266 0 0 0 SUBTOTALPERSONNEL 23,806 455 0 0 62300 Contract Services -Professional 51,033 29,737 49,952 50,000 62600 Parking Validation 16,686 11,677 16,000 20,000 SUBTOTAL CONTRACTUAL 67,719 41,414 65,952 70,000 63001 Miscellaneous Operating Expenses 110,076 79,517 125,000 175,000 SUBTOTAL COMMODITIES 110,076 79,517 125,000 175,000 65400 Indirect Costs 1,952 42 0 0 SUBTOTAL FIXED CHARGES 1,952 42 0 0 TOTAL EXPENDITURES 203,553 121,427 190,952 245,000 5-4 GENERAL FUDN SPECIAL REVENUE POLICE DEPARTMENT Police Special Revenue Fund To account for special revenue sources received by the Police Department. SERVICE PROGRAM Police Special Revenue Fund - General (Fund 024-400) This program supports the various General operating expenses in which the expenditures are reimbursed back to the Department. This includes special event overtime. Police Special Revenue Fund - General (Fund 024-410) This program supports the various Programs expenses in which the expenditures are reimbursed back to the Department. This includes small grants and programs that are reimbursed PROGRAM 024 - Various K-9 Program (Fund 024-432) This program was originally funded through the "LaVerne M. Wheeler 1990 Revocable Trust" and is for the purpose of providing funds for the "acquisition, training and maintenance of Canines...." of the Santa Ana Police Department. The Wheeler Fund has been exahusted but nevertheless donations are likely to continue on a yearly basis from Mildred Proctor's Trust and from other donors. SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT Police Special Revenue 024 Various pacounlGIN�4TEM I+CTUAt pCCUgL PROJECTED PRDAOSED RES©f1RLE3 FY1819 - REVENUES 50001 Balance from Prior Year 0 0 0 52,181 57000 Expense Reimbursement 0 0 1,000 103,000 57010 Miscellaneous Recoveries 36,493 0 0 0 57081 Gifts & Donations 8 6,694 32,250 0 57400 Police OT Reimbursement 1,250,047 1,194,250 1,078,729 870,040 57482 Donations -Animal Outreach 4,130 2,117 1 0 58000 Earnings on Investments 0 0 0 0 TOTAL REVENUES 1,025,221 1,290,678 1,203,061 1,111,980 EXPENDITURES 24-400 Police Special Revenue - General 1,124,724 1,263,490 1,122,883 873,040 24-410 Police Special Revenue - Programs 39,835 261 7,550 152,181 24 432 K-9 Program 0 41 - 0 0 1,025,221 1,164,559 1,263,792 1,130,433 POLICE DEPARTMENT ACCOUNTING UNIT Police Special Revenue - General 02414400 ACTUAL APIUAL ADOPTEQ PROPOSED Oblecl jNEITEME50URCES Cade;�Y 1516 fY 16 iy FY i7 1$' FX 18 19 61000 Salaries Regular 275 0 0 0 61040 Salaries Overtime 1,070,164 1,181,977 1,066,204 832,502 61100. Retiremon-Employer Contribution 43 0 0 0 61120 Medicare Insurance 2 0 0 0 61130 Health Insurance 21 0 0 - 0 61180 Worker Compensation Insurance 9 0 0 0 SUBTOTALPERSONNEL 832,502 1,070,514 1,181,977 1,066,204 62120 Training, Transportation, Meeting 963 4,810 1,000 3,000 SUBTOTAL CONTRACTUAL 3.,000 963 4,810 1,000 63001 Miscellaneous Operating Expenses 0 0 0 0 0 0 0 0 65400 Indirect Costs 53,247 76,703 55,678 37,538 SUBTOTAL FIXED COSTS 37,538 53,247 76,703 55,678 TOTAL EXPENDITURES 1,124,724 1,263,490 1,122,883 873,040 5-6 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT Police Special Revenue - Proarams 02414410 61020 Salaries Part -Time 61040 Salaries Overtime 61100 Retirement -Employer Contribution 61110 Part -Time Retirement 61120 Medicare Insurance 61180 Worker Compensation SUBTOTALPERSONNEL 62120 Training, Transportation, Meeting 62300 Contract Services - Professional SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES 66400 Machinery & Equipment SUBTOTAL CAPITAL 187 0 0 0 33,083 261 0 2,000 18 0 0 0 4 0 0 0 3 0 0 0 2 0 0 0 33,297 261 0 2,000 2,047 0 750 1,000 4,491 0 6,300 16,963 6,538 0 7,050 17,963 0 0 500 32,218 0 0 500 32,218 0 0 0 100,000 0 0 0 100,000 TOTAL EXPENDITURES 39,835 261 7,550 152,181 POLICE DEPARTMENT ACCOUNTING UNIT K-9 Program 02414432 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL EXPENDITURES 0 41 0 0 0 41 0 0 0 41 0 0 5-7 SPECIAL REVENUE FUNDS POLICE DEPARTMENT PROGRAM Criminal Activities - All Activities 026 - Various To enhance the investigation, detection and prosecution of drug-related criminal activities. These programs are funded by criminal assets which are seized under existing municipal, state and federal laws. CRIMINAL ACTIVITIES - STATE 15% SET-ASIDE (Fund 026-460) This program is funded through asset seizures processed through the State of California and state laws. The State of California requires a 15% set-aside from all state seizures proceeds to be used for drug awareness education and training in the local community. 5-8 SPECIAL REVENUE FUNDS RESOURCE SUMMARY POLICE DEPARTMENT ACCOUNTING UNIT Criminal Activities - All 026 Various AocoUntACTUAL L1NE ITEM RESOJRCES Code IF 15 I6 gGTUAL FY f9 17 PROJECTED FY 17 8 PROPOSED FY1$ 19 REVENUES ,50001 Balance from Prior Year 0 0 0 0 57010 Miscellaneous Recoveries 38,659 47,007 0 0 57405 Evidence Recoveries/DOJ 1,216,593. 0 0 0 57407 Evidence Recoveries/State 8,955 32,575 0 0 57408 Evidence Recoveries/State - 15% 1,580 5,748 0 0 57410 Evidence Recoveries/RNSP 350,475 0 0 0 58000 Earnings on Investments 69,672 45,885 0 0 58002 Net Incr. (Decr.) in Fair Value of Invest. 11,758 0 0 0 TOTAL REVENUES 0 1,697,692 131,215 0 EXPENDITURES 26-450 Criminal Activities - DOJ 1,135,347 2,504,790 0 0 26-455 Criminal Activities - Treasuy 349,214 2,092,636 0 0 26-460 Criminal Activities - State 15% 1,552 0 0 0 TOTAL EXPENDITURES 0 1,486,114 4,597,425 0 5-9 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT Criminal Activity- DOT 02611455 62300 Contract Services -Professional SUBTOTAL CONTRACTUAL 150,286 2,472 0 0 150,286 2,472 0 0 68000 Transfer to Fund 167 0 2,090,164 0 0 SUBTOTAL TRANSFERS 2,090564 0 0 0 TOTAL 150,286 2,092,636 0 0 New AU created effective hily 1, 2016. See 16714455 5-10 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT Criminal Activity - DOJ 02614450 Account LINE ITEM RESDURCE$ `, Cotle° ACTUAL F 15 16 ACTUAL Fl 16 1T PR�IECfED FY 17 1;8 PitbPOSED ' �Y 18 19 61000 Salaries Regular 125,625 0 0 0 61030 Salaries Part-time (194) 0 0 0 61040 Salaries Overtime 2,803,849 0 0 0 61100 Retirement -Employer Contribution 46,623 0 0 0 61110 Part-time Retirement (7) - 0 0 0 61120 Medicare Insurance 1,876 0 0 0 61130 Health Insurance 18,101 0 0 0 61170 Retiree Health Benefits 834 0 0 0 61180 Worker Compensation Insurance 9,515 0 0 0 SUBTOTALPERSONNEL 0 3,006,222 0 0 62000 Utilities 27,465 0 0 0 62010 Communications 2,027 0 0 0 62120 Training, Transportation, Meeting 7,896 0 0 0 62300 Contract Services - Professional 1,846,941 0 0 0 SUBTOTAL CONTRACTUAL 1,884,329 0 0 0 63001 Miscellaneous Operating Expenses 646,116 0 0 0 SUBTOTAL. COMMODITIES 646,116 0 0 0 65050 Information Technology Charges 59,990 0 0 0 65400 Indirect Costs 103,706 0 0 0 SUBTOTAL FIXED CHARGES 163,696 0 0 0 66200 Building Improvement 29,895 0 0 0 66400 Machinery & Equipment 34,841 0 0 0 SUBTOTAL FIXED CHARGES 64,736 0 0 0 68000 Transfer to Fund 166 0 2,504,790 0 0 SUBTOTAL TRANSFERS 0 2,504,790 0 0 TOTAL 5,765,099 2,504,790 0 0 New AU created effective July 1, 2016, See 16614450 5-11 SPECIAL REVENUE FUNDS POLICE DEPARTMENT Criminal Activity - CA 15% Set-aside 63001 Miscellaneous Office Expense SUBTOTAL COMMODITIES TOTAL ACCOUNTING UNIT 1,552 0 0 1,552 0 0 1,552 0 0 5-12 02614460 0 0 SPECIAL REVENUE FUND RESOURCE SUMMARY gym_HERE Owl a ��^!�'r�4 5tl�'°-�--''i? a �-v t � ���i "v'. MM� E�� j.»�u_. _:m ?Tv�LRt,'!-h.P m: m✓; _'v .a: . ^zs . REVENUES 50002 Prior Year Carry Froward -ENC 0 0 97,182 0 52300 HWY User Tax Allocation (2105) 1,883,063 1,929,772 1,977,435 1,965,190 52301 HWY User Tax Allocation (2106) 1,220,771 1,250,084 1,259,322 1,251,400 52302 HWY User Tax Allocation (2107) 2,296,670 2,546,885 2,438,222 2,438,220 52320 HWY User Tax Allocation (2103)State TCRF 1,538,141 864,267 1,359,200 2,616,930 52321 Road Maintenance & Rehab Acct RMRA (203 1) 0 0 1,946,733 5,668,325 52322 SB1 Loan Repayment 0 0 388,046 388,045 56300 Engineering Cost Allocation 10,000 10,015 10,000 10,000 57010 Miscellaneous Recoveries 681 0 12,221 0 58000 Earning On Investments 150,406 128,300 91,632 0 58002 Net Increase (Decrease) In Fair Value of Investment 118,114 (181,778) 0 0 58004 Interest Earned on Bond Proceed 59,178 27,109 20,231 0 58005 Investment Income -Trustee 250 4,949 0 0 TOTALREVENUES 7,277,273 6,579,603 9,600,224 14,338,110 EXPENDITURES 02917019 Gas Tax Interfund Transfer 6,038,247 353,778 2,369,960 5,878,325 02917020 2007 COP Bond Payment 4,181,103 4,189,146 4,190,155 4,189,430 02917620 Traffic Signal Maintenance 1,384,136 870,318 1,446,386 1,624,505 02917635 Median Landscaping 812,505 751,961 1,017,303 1,360,405 02917660 Roadway Maintenance 544,890 536,858 576,420 1,285,445 TOTAL EXPENDITURES 12,960,881 6,702,061 9,600,224 14,338,110 ur 61000 Personnel 376,208 282,708 293,095 326,895 62000 Contractual 2,274,426 1,789,495 2,666,525 3,867,835 63000 Commodities 400 872 1,595 1,595 65000 Fixed Charges 95,667 94,655 94,494 89,030 66000 Capita] 1,252 6,621 0 0 67000 Debt Service 4,174,681 4,173,931 4,174,555 4,174,430 68000 Transfers 6,038,247 353,778 2,369,960 5,878,325 TOTAL 12,960,881 6,702,061 9,600,224 14,338,110 Yr"���„ei;RF4�'PS1ML1�3'� 0.95 01295 Active Transportation Coordinator 1.00 02100 Assistant Engineer II 0.25 0.20 02155 Assistant Traffic Operations Engineer 0.35 0.30 02129 Principal Civil Engineer (NIM) 0.17 0.17 TOTAL 1.77 0.00 1.62 0.00 5-13 SPECIAL REVENUE FUND SPECIAL GAS TAX FUND ACCOUNTING UNIT Gas Tax Interfund Transfer 02917019 Aceoa3ntACTUAL ACTUAL PROJECTED PL�QQSED LINE ITEM RESOURCES Code - FY 15 1S FY 76 97 (=Y 77 'YS F`Y -, ..� 68000-058 Transfer to Fund 058 4,411,279 212,361 0 0 68000-059 Transfer to Fund 059 1,616.,968 141,417 400,000 5,868,325 68000-086 Transfer to Fund 086 10,000 0 0 10,000 SUBTOTAL TRANSFERS 6,038,247 353,778 400,000 5,878,325 TOTAL 6,038,247 353,778 400,000 5,878,325 5-14 SPECIAL REVENUE FUND SPECIAL GAS TAX FUND ACCOUNTING UNIT 2007 COP Bond Payment 02917020 Account` LINE ITEM RESDURCES .. Cpde ,.,.,, . '. ACTUAL FY1S 16 n ACSUAL FY q6 17 :�IOJECTED FY 17 A8 PROPQSED FY1919 62300 Contract Services -Professional 62401 Trustee Fee SUBTOTAL CONTRACTUAL 67300 Bond Principal 67310 Bond Interest SUBTOTAL DEBT SERVICE TOTAL 3,392 3,030 12,165 3,050 600 15,000 0 15,000 6,422 1,380,000 2,794,681 15,215 1,450,000 2,723,931 15,600 1,525,000 2,649,555 15,000 1,600,000 2,574,430 4,174,681 4,181,103 4,173,931 4,189,146 4,174,555 4,190,155 4,174,430 4,189,430 5-15 SPECIAL REVENUE FUND PUBLIC WORKS AGENCY PROGRAM Traffic Signal Maintenance & Engineering 02917620 Sta#e"mint of P.utppse s � _ Facilitate the operation and maintenance of the advanced traffic management system (A TMS), including the citywide traffic signal and communication networks, the Santa Ana Traffic Management Center, and the traffic information system. Akeo_mpllshmenksmFY30iT„_1.8� * Maintain and operate the City's AIMS, including citywide traffic signal communication network * Complete Design of traffic signal synchronization project on 17th Street/Westminster Avenue. It Complete Design to Upgrade 8 traffic signal cabinets * Complete Design to Upgrade all non-standard traffic signal vehicle beads to current standards Complete Cooperative Agreement with City of Costa Mesa for Implementation of Synchronization on Fairview St and Bear St _ Aption Plan far FY 201819ENO --gim * Maintain and operate the City's ATMS, including citywide traffic signal communication network. * Complete. Implementation of new traffic signal Synchronization timing for 17th/Weshninster * Operate and Maintain new optimized traffic signal Synchronization timing for Grand Ave, Bristol St, and Harbor Blvd It Complete Design of traffic signal improvements and Synchronization timing for Fairview St and Bear St Actual ACEuaI Estimated = Obieative PERFORM4NCE MEiaSURES FY 15 16::r FY 16,17 FY 17 16 - FY 18 19. :i_ , ..., ., Service Level # of traffic signals operated and maintained 298 299 302 303 # of traffic signals in city maintained by others 32 32 32 32 # of CCTV cameras operated and maintained 92 95 98 105 # of emergency vehicle preemptions maintained 155 157 160 163 # of activated flashing erosswalksibeacon 16 10 14 28 maintained # of street name signs replaced 0 10 10 10 # of variable speed signs maintained 7 9 9 9 Efficiency Average annual maintenance cost in dollars per traffic signal (including energy cost) 2,724 3,026 2,960 3,549 5-16 SPECIAL REVENUE FUND SPECIAL GAS TAX FUND ACCOUNTING UNIT Traffic Signal Maintenance 02917620 Account ACTUAL ACTUgI pROJEC7ED Pf?OP©SED ' L1N� ITEM RESOURCES Code yjHN. 15 1$ FY.18 17 FY 17 t1.8F 78 19 61000 Salaries Regular 261,252 196,717 196,399 212,475 61020 Salaries Part-Time 3,457 89 0 0 61040 Salaries Overtime 179 0 0 0 61100 Retirement-Employer Contribution 50,128 44,024 53,955 64,790 61110 Part-Time Retirement 130 1 0 0 61120 Medicare Insurance 3,777 2,791 2,805 3,080 61130 Health Insurance 48,113 34,840 34,362 38,090 61170 Retiree Health Benefits 4,225 0 0 0 61180 Worker Compensation hisurance 4,948 4,245 5,575 8,460 376,208 282,708 293,095 326,895 SUBTOTAL PERSONNEL 62000 Utilities 172,886 151,957 196,000 207,165 62010 Communications 5,648 0 0 0 62300 Contract Services-Professional 3,972 34,556 197,034 184,175 62321 Maintenance & Repair Improvement 761,207 337,892 697,213 843,440 943,713 524,405 1,090,247 1,234,780 SUBTOTAL. CONTRACTUAL 65020 City Yard Rental - 6,684 7,075 7,075 7,075 65100 Liability Charges 24,343 26,585 26,615 27,050 65240 Public Works Administrative Charges 12,917 12,915 12,915 10,090 65400 Indirect Costs 20,270 16,630 16,439 18,615 64,214 63,205 63,044 62,830 SUBTOTAL FIXED CHARGES TOTAL 1,384,136 870,318 1,446,386 1,624,505 !;lass code AUTHORIZED"PE -g ADOPTED FY 37;1& me --P QPOS1 ED Full Tiros k819r patt Time =. 01295 Active Transportation Coordinator 1.00 0.95 02100 Assistant Engineer II 0.25 0.20 02155 Assistant Traffic Operations Engineer 0.35 0.30 02129 Principal Civil Engineer (MM) 0.17 0.17 TOTAL 1.77 0.00 1..62 0.00 5-17 SPECIAL REVENUE FUND PUBLIC WORKS AGENCY PROGRAM Median Landscaping 02917635 Provide Santa Ana with quality landscaped medians. This program includes the design review, maintenance, and improvement of landscaped medians to improve traffic flow and enhance the City's beautification efforts. a - * Pursued and secured $100,000 in funding for demonstration pilot project to water median trees. _ M!M � y ani - - 33' _=_ — * Continue to pursue funding sources to retrofit median irrigation for trees and drought tolerant landscaping. - Service Level # of neighborhood monuments maintained 27 27 27 27 # of street medians maintained 30 30 30 30 # of arterial sidewalks maintained 13 13 13 13 # of water reservoir areas maintained 8 8 8 8 # of parking structures and lots maintained 1 1 1 1 # of miscellaneous areas maintained 24 24 29 24 # of amoral color areas maintained 11 11 11 11 Efficiency Annual irrigation cost ($) 200,000 125,000 125,000 150,000 Annual maintenance cost ($) 653,000 653,000 653,000 653,000 Square footage of landscaping maintained 3,725,000 3,725,000 3,725,000 3,725,000 5-18 SPECIAL SPECIAL GAS TAX FUND Median Landscaping ACCOUNTING UNIT 02917635 62000 Utilities 208,331 183,824 275,170 275,170 62300 Contract Services -Professional 0 0 0 344,450 62320 Maintenance & Repair Buildings & Ground 580,695 539,290 719,908 721,790 789,026 723,114 995,078 1,341,410 SUBTOTAL CONTRACTUAL 65050 Information Technology Charges 7,465 7,465 7,465 7,465 65240 Public Works Administrative Charges 14,762 14,760 14,760 11,530 22,227 22,225 22,225 18,995 SUBTOTAL FIXED CHARGES 66220 Improvements Other Than Building 1,252 6,621 0 0 SUBTOTAL CAPITAL 1,252 6,621 0 0 TOTAL 812,505 I 751,961 I 1,0175303 1,360,405 5-19 SPECIAL REVENUE FUND PUBLIC WORKS AGENCY PROGRAM Roadway Maintenance 02917660 RllStatemgntrof Eurpose; provide safe and well-maintained roadways and sidewalks through the use of state-of-the-art equipment and the latest maintenance techniques. 4aaomplislime0ts m EY2017=9& * Provided the public real-time pothole service request status updates on City Website via GIS map. N• Successfully provided cost-effective sidewalk grinding in lieu to concrete sidewalk replacement to maximize savings, expedite repairs and address safety concerns rapidly. ¢flan PlarrgrFY20I;B 19 Ell a. _rt * Continue to provide the public real-time pothole service request status updates on City Website via GIS map. * Continue to provide cost-effective sidewalk grinding in lieu to concrete sidewalk replacement to maximize savings, expedite repairs and address safety concerns rapidly. * Implement in-house sidewalk grinding services to expand supplemental services. Aafua1 AatualEt Nmated Objeatnre s PERFORIJIANCE MEASURES; FY 73 16 FY 1517 FY 7 T 18 FY 18 19 Service Level Tons of asphalt concrete (AC) - street patching 1,200 1,200 1,500 1,500 Tons of asphalt concrete (AC) - potholes 750 750 775 775 Potholes filled (locations) 2,000 2,289 2,200 2,300 Crack sealing used (linear feet) 5,000 0 0 0 Sidewalk patching (sq. ft.) 4,500 3,590 5,000 5,000 Sidewalk offset grinding (If) 36,000 33,450 35,000 35,000 5-20 SPECIAL REVENUE FUND SPECIAL GAS TAX FUND ACCOUNTING UNIT Roadway Maintenance 02917660 Account LINE I �: TEM RESOORCES Code , 71 ACTUAL = FY 15 16 ACTUAL FY!1ti 17 ° PROJECTE(S FY 17 1t �RPOSEQ,' FY 87"19-. 62300 Contract Services -Professional SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES 65240 Public Works Administrative Charges SUBTOTAL FIXED CHARGES TOTAL 535,265 526,760 565,600 1,276,645 535,265 400 526,760 872 565,600 1,595 1,276,645 1,595 400 9,226 872 9,225 1,595 9,225 1,595 7,205 9,226 544,890 9,225 536,858 9,225 576,420 7,205 1,285,445 5-21 SPECIAL REVENUE FUNDS RESOURCE SUMMARY VARIOUS ACCOUNTING UNIT Air Quality Improvement Fund 031 -VARIOUS WEn ,r Y 5y REVENUES 50001 Prior Year Carry Forward 0 0 0 1,262,750 52350 AQMD AB 2766 310,454 552,628 415,000 414,000 52351 AQM,D-MSRC 0 285,000 90,000 725,500 52040 Gran -Other 0 0 0 0 57010 Miscellaneous Recoveries 3,025 2,900 2,350 2,350 58000 Earnings on Investments 7,065 8,353 12,000 12,000 TOTAL REVENUES ---------------- 320,544 --------------- 848,881 ----------------- 519,350 ---------------- 2,416,600 EXPENDITURES 03110101 Fleet Services 216,390 60,000 178,695 1,209,500 03110102 MSRC Grant 0 0 67,000 725,500 03109050 Human Resources 149,372 133,996 112,145 140,850 03116510 Planning & Building 32,151 58,966 201,153 340,750 TOTAL EXPENDITURES 397,914 252,962 558,993 2,416,600 I9l MEN C A I �1 � AFI PLR H 7 0471 Benefits Supervisor 0.25 0.25 0770 Sr. Hmnan Resources Technician 0.50 0.50 7070 Hainan Resources Specialist 1.00 0.00 2500 Planning Manager 0.25 0.25 0810 Principal Planner 0.25 0.15 2470 Senior Planner 0.00 0.10 2450 Associate Planner 0.45 0.45 7330 Senior Office Assistant 0.05 0.05 TOTAL 2.75 0.00 1.75 0.00 5-22 SPECIAL REVENUE FUNDS HUMAN'' RESOURCES PROGRAM Air Quality Improvement Fund 03109050 . o . Statement of Purpose To provide responsive, efficient services to City employees to achieve the South Coast Air Quality Management District (SCAQMD) Average Vehicle Ridership (AVR) goal of 1.5 persons pervehicle to attain federal/state air quality standards. This program is responsible for the development, implementation, monitoring, and evaluation of the City's Employee Commute Reduction Program. Major components include promoting alternate transportation modes and associated air quality and health benefits; implementing the City's SCAQMD-approved incentive programs; monitoring employee participation; conducting annual AVR (Average Vehicle Ridership) survey; and preparing Employee Commute Reduction Program for annual analysis and submission to SCAQMD. ....camghFY 201T2b'16 A phmentS.lf1 * Prepared City's 2017 Annual Analysis of the Employee Commute Reduction Program. * Marketed approved Program through promotional fliers, Blue Skies newsletter, and oral presentations. Hosted jointly (with Benefits Division) the City's Annual Transportation/Benefits Faire. * Conducted annual AVR and Southern California Rideshare survey. ..Actian;Plad for �Y 2U18 2019 j - '" * Promote alternate transportation modes through informational meetings, fliers, Kiosk system, and the Annual Transportation/Benefits Faire. * Continue to monitor and evaluate employee participation in incentive programa. * Conduct annual AVR & Commuter survey (utilizing optional on-line survey methods) " Participate in inter -departmental air quality trip reduction initiatives. * Ensure City compliance with laws and regulations related to AQMD's Rule 2202, PERPQRMANCE MLA- SURES '. Acfual Actuat l Estimaed 9hjgctwe (: Service Level of new employees receiving Work Trip Reduction 100% 100% 100% 100% Program (TRP) information. of employees completing annual Average Vehicle 95% 95% 95% 98% Ridership (AVR) and Commuter surveys. # of employees: attending TRP informational presentations (NEO) 137 137 170 175 receiving custom transit route planners/matchhsts 75 75 75 75 Efficiency • of employee requests for information answered 100% 100% 100% 100% within 3 working days • of employee incentives processed within 15 100% 100% 100% 100% working days of timely submission. Effectiveness City Average Vehicle Ridership (AVR) 1,5 1.5 1.5 1.7 5-23 SPECIAL. REVENUE FUNDS HUMAN RESOURCES ACCOUNTING UNIT Air Quality Improvement Fund 03109050 Account LINE ITEM RESOURCES Code.., FY 15 15 .: FY18 17 FY 17,'1$ P.ROPO$Ept ; .-F9' 18 19 61000 Salaries & Wages -Regular 70,935 56,188 47,285 55,000 61020 Salaries &.Wages -Temporary 0 941 4;420 10,000 61030 Salaries & Wages -Overtime 0 0 0 0 61100 Retirement Plan 0 36 0 0 61110 Part -Time Retirement 0 35 176 375 61120 Medicarelnsurance 0 _ 16 68- 100 61130 Employees Insurance 0 44 0 0 61180 Compensation Insurance 0 29 68 175 SUBTOTAL PERSONNEL 70,935 57,290 52,017 65,650 62010 Communications 0 0 0 0 62120 Training & Transportation 0 195 0 0 62140 Memberships, Subscriptions, Dues 1,033 1,057 1,445 1,500 62200 Advertising 0 0 0 0 62302 Other Personnel Services 17 2,554 3,225 3,500 SUBTOTAL CONTRACTUAL 1,050 3,806 4,670 5,000 63001 Other Material & Supplies 4,630 3,356 9,740 5,000 SUBTOTAL COMMODITIES 4,630 3,356 9,740 5,000 65400 Indirect Operating Expenses 4,526 4,173 3,675 3,700 SUBTOTAL FIXED CHARGES 4,526 4,173 3,675 3,700 69101 Bicycle Commute Incentive 4,135 2,855 1,963 3,000 69102 Bus Passes 9,107 12,936 3,111 8,000 69103 Car Pool Incentive 24,435 21,085 15,163 21,000 69104 Train Passes 21,395 20,035 16,209 20,000 69105 Walking Commute Incentive 9,160 8,460 5,597 7,500 69106 Incentive Drawings 0 0 0 2,000 SUBTOTAL CONTRACTUAL 68,232 65,371 42,043 61,500 TOTAL 149,372 133,996 112,145 140,850 Class ` -4 Code AUTHORIZED PERSONNEL '. -. AD�?PTED Full Lme - FY 17 98 part Time !_ ,PROPOSED Full Time FY 18 19 :dartTrme 0472 Senior Human Resources Analyst 0.25 0.25 0770 Sr. Human Resources Technician 0.50 0.50 7070 Human Resources Specialist 1.00 1.00 TOTAL 1.75 0.00 1.75 0.00 5-24 SPECIAL REVENUE FUNDS FLEET SERVICES ACCOUNTING UNIT Air Quality Improvement Fund - Fleet 03110101 62300 Other Contract Services 0 SUBTOTAL CONTRACTUAL 63001 Other Material & Supplies 0 SUBTOTAL COMMODITIES 66220 Improvements Other Than Buildings 66400 Machinery & Equipment 0 SUBTOTAL CAPITAL 0 TOTAL 0 0 0 20,000 0 0 0 20,000 0 0 0 20,000 0 0 0 20,000 66,390 0 0 733,500 150,000 60,000 178,695 436,000 216,390 60,000 178,695 1,169,500 216,390 I 60,000 178,695 1,209,500 5-25 SPECIAL REVENUE FUNDS FLEET SERVICES ACCOUNTING UNIT Air Quality Improvement Fund - MSRC 03110102 p�coonfACTUAL: LINE ITEM RESOURCES Cede FY 954G ACTUAL FY 9fi 97 PRbJEC7ED FY 17 78 PR©POSED Fi I619 62300 Other Contract Services 0 0 0 0 SUBTOTAL CONTRACTUAL 0 0 0 0 63001 Other Material & Supplies 0 0 0 0 SUBTOTAL COMMODITIES 0 0 0 0 66220 Improvements Other Than Buildings 0 0 0 233,500 66400 Machinery & Equipment 0 0 67,000 492,000 SUBTOTAL CAPITAL 0 0 67,000 725,500 TOTAL 0 0 67,000 725,500 SPECIAL REVENUE FUNDS PLANNING AND BUILDING AGENCY Aar Quality Improvement Trust Fund PROGRAM 03116510 To formulate and coordinate policies and programs and assist in the improvement of the City's air quality. The Fleet Services Division of the Finance Department is assigned the responsibility of formulating and coordinating the City's air quality improvement policies and programs. The Planning Division of the Planning & Building Agency takes a lead role in the participation in a number of regional planning and air quality groups/activities, including the Orange County Council of Government Technical Advisory Cormnittee, The Air Quality Trust Fund covers a majority of the costs to facilitate these efforts, and also funds miscellaneous air quality improvement projects. SERVICE PROGRAM AIR QUALITY MPROVEMENT PLAN Planning staff works with Fleet Services in administering the City's air quality improvement activities. This includes identifying goals, policies, programs, and funding source(s) for local implementation of Federal and State ambient air quality goals. The City builds upon the analysis and findings of the ongoing Technical Advisory Connnittee of the Orange County Council of Governments. 5-27 SPECIAL REVENUE FUNDS PLANNING & BUILDING AGENCY ACCOUNTING UNIT Air Quality Improvement Fund 03116510 13,170 25,948 eNM 23,535 96,730 61000 Salaries & Wages -Regular 61020 Salaries Part-time 0 2,808 18,350 30,000 61100 Retirement Plan 2,803 6,464 7,710 23,635 61110 Part-time Retirement 0 64 555 1,125 61120 Medicare Insurance 197 411 630 1,855 61130 Employees Insurance 2,314 4,029 3,605 20,840 61170 Retiree Medical Insurance 259 0 0 0 61180 Compensation Insurance 203 430 913 2,515 SUBTOTALPERSONNEL 18,945 40,155 55,298 176,700 62300 Other Contractual Services 12,097 16,000 140,000 160,000 SUBTOTAL CONTRACTUAL 160,000 12,097 16,000 140,000 65400 Indirect Operating Expenses 1,109 2,812 5,855 4,050 1,109 2,812 5,855 SUBTOTAL FIXED CFIARGES 4,050 TOTAL 340,750 32,151 58,967 201,153 11 ffil� PON 2500 Planning Manager 0.25 0.25 8100 Principal Planner 0.15 0.15 2470 Senior Planner 0.10 0.10 2450 Associate Planner 0.45 0.45 - 7330 Senior Office Assistant 0.05 0.05 Management Intern 3.00 3.00 1.00 1.00 Note.: the balance of these positions are funded in Planning Division 11-6510 5-28 SPECIAL REVENUE FUNDS VARIOUS PROGRAM Civic Center Various SfAdmdnt To improve the Civic Center by providing maintenance, security and capital improvement projects that will enhance the area. Non -Departmental: This section provides funds that are used in the Civic Center. The amount of total funds needed is divided equally between the City and the County. Maintenance: This section provides for Civic Center grounds landscape maintenance, refuse collection, maintenance of lighting and irrigation systems, sweeping ofparking lots, and maintenance of rgflectivepools andfountains. Capital Improvements: This section provides capital improvements,for the Civic Center in coordination with the County. 5-29 SPECIAL. REVENUE FUNDS RESOURCE SUMMARY VARIOUIS ACCOUNT UNIT 074 Civic Center Activity Various Accoun# 1 INET EM RESQ4CE§ Code:: ACTl1hL Fl -75 18 ACTU4L. FY 16 �7 "p PROJECTED . „ FY 17 1$ PROPOSED FY 18 19 REVENUES 53322 Civic Center Project Charges 34,907 130,966 50,000 1,604,130 53323 Civic Center Maintenance Charges 1,143,660 2,009,480 1,514,432 1,944,020 53324 Civic Center Pollee Security 854,158 1,465,486 1,761,127 2,168,034 59000 11 Transfer From Fund 011 1,045,000 1,464,345 1,179,404 1,179,404 59000 50 Transfer From Fund 050 419,000 0 0 0 3,496,725 5,070,277 4,504,963 6,895,588 TOTAL REVENUES EXPENDITURES 07413015 Civic Center Maintenance - Non -Dept. 1,456,845 1,464,345 1,179,404 1,179,404 074I3250 Civic Center Maintenance 1,245,702 1,152,487 1,514,432 1,944,020 07413260 Civic Center Capital Projects* 77,577 100,283 50,000 1,604,130 07414400 Civic Center Security 1,336,285 2,030,476 1,743,578 2,168,034 TOTAL EXPENDITURES 4,116,409 4,747,592 4,487,414 6,895,588 *The amount for FY 18/19 represents carryover projects from TV 17/18 lab - AUTF#ORIzED PERSONNEL Code - ADOPTED F..ull, Time „n FY 17 18 .: Part Timg..... PROPOSED Full'7ime FY 18-1 9 v Parf Time . ; 0280 Assistant Park Landscape Planner 1.00 1.00 4190 General Maintenance Leader 1.00 1.00 0740 Maintenance Assistant 0.00 2.00 3200 Police Officer 7.00 7.00 9300 Park Maintenance Assistant 4.00 1.00 TOTAL 8.00 4.00 10.00 1.00 5-30 SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT Civic Center - Non -Departmental 07413015 69135 Payment to Subagent SUBTOTAL CAPITAL TOTAL 1,456,845 1,4JO,b4J 1,464,345 1,179,404 1 1,179,404 1,464,345 1,179,404 1,179,404 1,456,845 I 1,464,345 I 1,179,404 I 1,179,404 5-31 SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT Civic Center - Maintenance 07413250 Account L1NE ITEM RESZ?UfCES ' .. .C4de -,, ..-. ..., ..<: ...._'. A 1Cu L FY,o1516.. .. 11CTU�L pY 16,17 _.... PROJECTED FY 17 18 PROPOSED -�FY 1819 s.,.., 61000 Salaries Regular 162,217 167,722. 218,720 268,155 61020 Salaries Part -Time 51,139 24,920 23,508 21,950 61040 Salaries Overtime 6,177 4,425 5,347 0 61100 Retirement -Employer Contribution 23,876 38,349 60,665 81,645 61110 Part -Time Retirement 1,918 909 881 825 61120 Medicare Insurance 2,088 2,797 3,614 4,210 61130 Health Insurance 24,790 20,871 44,537 69,340 61170 Retiree Health Benefits 2,614 0 0 0 61180 Worker Compensation Insurance 17,418 13,464 20,617 31,525 SUBTOTALPERSONNEL 292,237 273,458 377,889 477,650 -62000 Utilities 285,882 280,727 320,755 325,000 62010 Communications 1,644 1,189 1,257 1,500 62300 Contractual Services -Professional 18,716 3,231 0 0 62320 M & R Bldgs. & Ground 505,350 481,087 650,094 972,255 SUBTOTAL CONTRACTUAL 811,593 766,234 972,106 1,298,755 63001 Miscellaneous Operating Expenses 0 84 0 0 63200 OP M&S Buildings & Grounds 47,125 7,786 52,213 50,000 63300 Fuel 4,171 7,607 10,113 10,000 SUBTOTAL COMMODITIES 51,296 15,477 62,326 60,000 65010 Rental City Equipment 24,132 24,864 24,864 24,865 65012 Accident Repair & Replacement Charge 732 732 732 420 65100 Liability Charges 47,229 52,450 52,450 52,450 65400 Indirect Costs 18,484 19,272 24,065 29,880 SUBTOTAL FIXED CHARGES 90,577 97,318 102,111 107,615 TOTAL 1,245,702 1,152,487 1,514,432 1,944,020 Jbb AUTHORIZED PERSONNEL zHEADAPTED FY 17 18 Part Tlme „ PROPOSED FuII Time FYAA 19 .: Part Time;., 0280 Assistant Park Landscape Planner 1.00 1.00 4190 General Maintenance Leader 1.00 1.00 0740 Maintenance Assistant 0.00 2.00 9300 Park Maintenance Assistant 4.00 1.00 TOTAL 2.00 4.00 4.00 1.00 5-32 SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT Civic Center - Capital Projects 07413260 61110 Part -Tithe Retirement 65205 Internal Departments Personal Charges SUBTOTAL FIXED CHARGES 66220 Improvements Other Than Building* SUBTOTAL CAPITAL TOTAL *The amount for FY 18/19 represents carryover projects from FY 17/18 10 48,670 0 6,673 0 0 0 0 48,680 6,673 0 0 28,897 93,610 50,000 1,604,130 28,897 93,610 50,000 1,604,130 5-33 77,577 I 100,283 I 50,000 I 1,604,130 SPECIAL REVENUE FUNDS POLICE DEPARTMENT Civic Center Security PROGRAM 074-400 To patrol and provide security in the Civic Center Plaza area. This program is funded from the Civic Center Authority (a. "joint powers" agency) and provides seven officers to patrol and provide security to the 'common areas" in the Civic Center Plaza. 5-34 SPECIAL REVENUE FUND POLICE DEPARTMENT ACCOUNTING UNIT Civic Center Security 07414400 61000 Salaries Regular 784,056 741,931 732,690 874,033 61040 Salaries Overtime 13,267 653,120 543,593 756,000 61100 Retirement -Employer Contribution 283,355 322,856 94,919 121,731 61120 Medicare hnsurance 13,659 12,250 13,709 12,652 61130 Health Insurance 125,306 118,161 114,397 138,993 61170 Retiree Health Insurance 2,277 4,721 0 6,555 61180 Worker Compensation Insurance 59,608 59,092 70,628 82,437 SUBTOTAL PERSONNEL 1,281,528 1,912,131 1,569,935 1,992,401 65010 Rental City Equipment 0 0 0 3,000 65011 Equipment Replacement Charges 0 0 0 3,240 65012 Accident Repair & Replacement Charges 0 0 0 1,500 65400 Indirect Costs 54,757 118,345 123,643 167,893 SUBTOTAL FIXED CHARGES 54,757 118,345 123,643 175,633 66400 Machinery and Equipment 0 0 50,000 0 0 0 50,000 0 SUBTOTAL CAPITAL TOTAL EXPENDITURES 1,336,285 2,030,476 1,743,578 2,168,034 3200 Police Officer TOTAL 7.00 0.00 7.00 0.00 7.00 0.00 7.00 0.00 5-35 SPECIAL REVENUE FUNDS POLICE DEPARTMENT PROGRAM Homeland Security Grants FUND 125 To administer the Homeland Security Grants Program by providing logistics, pralect coordination, and financial oversight for the Anaheim/Santa Ana Urban Area. Funds for all grants are provided by the U.S. Department of Homeland Security (DHS), passed down to the California Office of Emergency Services (Cal-OES), and then awarded to the City of Santa Ana. Funds are used to purchase equipment, provide regional training, conduct multi -agency exercises, and pay for management and administrative costs. All funds are disbursed either through reimbursement or through cash advance from Cal-OES. FY15 Urban Areas Security Initiative (UASI) Grant Program *Funded Phase 3 of Interoperable Communications P25 compliance upgrade *Funded maintenance agreement for FLIR Camera System *Funded OCSD regional Bomb Squad Robot Upgrade *Funded maintenance agreement for OC Civic Center Video Surveillance System *Fund Portable Fuel Trailers for emergency response *Funded "If You See Something, Say Something" and ReadyOC Campaigns *Funded Regional. Training & Exercise Program *Funded Orange County Intelligence Assessment Center (OCIAC) Activities, to include: Analyst Salaries, Cyber Unit, Terrorism Liaison Officer (TLO) Training Program, School Assessment Program, and equipment data sources FY16 Urban Areas Security Initiative (UASI) Grant Program *Funded maintenance agreement for OC Civic Center Video Surveillance System *Funded "If You See Something, Say Something" and ReadyOC Campaigns *Funded Regional Training & Exercise Program -19 H �_� sem§ �v A 4- FY17 Urban Areas Security Initiative (UASI) Grant Program *Fund maintenance agreement for FLIR Camera System *Fund purchase of MedEvac Armored Tactical Vehicles for Tactical Medic programs *Fund maintenance agreement for ALPR Regional Program *Fund maintenance agreement for OC Civic Center Video Surveillance System *Fund revision to the Homeland Security Strategy *Fund "If You See Something, Say Something" and ReadyOC Campaigns *Fund Regional Training & Exercise Program *Fund Orange County Intelligence Assessment Center (OCIAC) Activities, to include: Analyst Salaries, Cyber Unit, Terrorism Liaison Officer (TLO) Training Program, School Assessment Program, and equipment data sources 5-36 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT Homeland Security Grants 125 VARIOUS -_.0, REVENUES 12514002 Federal Grants - Indrect TOTAL REVENUES EXPENDITURES 12514407 UASI CAL OES SANTA ANA 12514491 UASI CAL OES ANAHEDA TOTAL EXPENDITURES 2,492,134 1,535,743 2,363,436 4,941,936 2,492,134 1,535,743 2,363,436 4,941,936 322,332 1,321,946 3,183,391 38,293 1,492,349 871,087 4,634,000 307,936 1,644,278 3,221,684 2,363,436 4,941,936 v 3300 Police Sergeant 3200 Police Officer TOTAL Ih 1.00 1.00 m Pf3GP 1.00 1.00 8 2.00 0.00 2.00 0.00 5-37 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT UASI - CAL OES SANTA ANA 2015 & 2017 12514407 g, Acaaunt LINE ITEM RESOURCE$ ConeT �K i.;.i7 ACTUAL p _qp' :ACTUAL P ''Y IS jj Vli H, n 61000 Salaries Regular 71,142 192,013 122,619 296,983 61020 Salaries Part -Time 0 0 0 0 61040 Salaries Overtime 87,770 51,789 4,513 18,159 61100 Retirement -Employer Contribution 27,270 88,342 13,780 38,588 61110 Part -Time Retirement 0 0 0 0 61120 Medicare Insurance 1,208 4,432 2,066 4,299 61130 Health Insurance 10,697 28,267 14,014 39,712 61170 Retiree Health Insurance 0 708 0 2,227 61180 Worker Compensation hantranGe 5,673 21,657 8,658 27,712 SUBTOTALPERSONNEL 203,750 387,209 165,650 427,680 0 0 0 0 62010 Communications 1,680 2,739 1,638 2,842 62120 Training, Transportation, Meeting 4,138 2,621 20 5,000 62300 Contract Services -Professional 38,995 638,048 377,276 885,809 SUBTOTAL CONTRACTUAL 44,813 643,407 378,934 893,651 0 0 0 0 63001 Miscellaneous Operating Expenses 206 52 31 3,994 SUBTOTAL COMMODITIES 206 52 31 3,994 0 0 0 0 66400 Machinery & Equipment 0 129,931 202,225 0 SUBTOTALCAPITAL 0 129,831 202,225 0 0 0 0 0 69011 Reserve Appropriations 0 0 0 1,503,497 0 0 0 1,503,497 SUBTOTALRESERVES 0 0 0 0 69140 Payments to Districts 73,563 2,022,893 745,509 1,805,178 SUBTOTAL MISCELLANEOUS 73,563 2,022,893 745,509 1,805,178 0 0 0 0 TOTAL EXPENDITURES 322,332 3,183,391 1,492,349 4,634,000 HIR: ClanADOPTED IFZETAUT, ORIZEJ.I PERSONNEL........ ZE"!Cotte IF -Ex N n� E, F -T, m ........ . . FY 17 18 ED, E 9-E 'x'18 1 3300 Police Sergeant 0.00 1.00 3200 Police Officer 0.00 0.00 1.00 TOTAL 000 000 200 0.00 5-38 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT UASI - CAL OES ANAHEIM 2016 12514491 Account RESOURCES :. ACTUAL PROJECTED PROPQSFOU LINE ITEM flTA"ACTUAL rs, ;Coda ...... FY 1516,.. ,. ,FY96 17........ .: FY 1718 _ - FY.1819 61000 Salaries Regular 196,383 13,755 145,429 0 61020 Salaries Put -Time 5,018 0 0 0 61040 Salaries Overtime 62,329 0 30,987 28,111 61100 Retirement -Employer Contribution 73,597 6,559 16,624 0 61110 Part -Tune Retirement 188 0 0 0 61120 Medicare Insurance 3,453 212 2,217 0 61130 Health Insurance 26,525 1,797 17,384 0 61170 Retiree Health Insurance 2,168 0 2,211 0 61180 Worker Compensation Insurance 15,965 1,087 10,183 0 385,626 23,409 225,035 28,111 SUBTOTALPERSONNEL 0 0 0 0 62010 Communications 2,792 831 1,458 1,500 62120 Training, Transportation, Meeting 5,099 4,894 9,000 500 62300 Contract Services -Professional 736,760 9,126 634,594 277,325 62600 Panting Validation 0 0 0 0 SUBTOTAL CONTRACTUAL 744,651 14,852 645,052 279,325 0 0 0 0 63001 Miscellaneous Operating Expenses 191,669 31 1,000 500 SUBTOTAL COMMODITIES 191,669 31 1,000 500 66400 Machinery & Equipment 0 0 0 0 SUBTOTAL CAPITAL 0 0 0 0 69011 Reserve Appropriations 0 0 0 0 SUBTOTAL RESERVES 0 0 0 0 TOTAL EXPENDITURES 1,321,946 38,293 871,087 307,936 Cla sAbOPfiED Cotla AU7H.ORIZED PERSONNEL .: FuIl7ime FY 1V.,I8 parl`Ttme PROPOSEb - Full Time- PY 1$19 Part Time 3300 Police Sergeant 1.00 0.00 3200 Police Officer 1.00 0.00 0.00 TOTAL 200 0.00 0.00 0.00 5-39 GENERAL FUND SPECIAL REVENUE POLICE DEPARTMENT COPS Hiring Grants PROGRAM 127 -Various This Fund includes the revenue and expenditures related to the COPS Hiring Grant received from the United States Department of Justice Office of Community Oriented Policing Semites (COPS Office), and the Human Options Grant received from the United States Department ofJustice Office on Violence Against Women (OVW). SERVICE PROGRAM 2016 COPS Hiring Grant This program budget includes funding for the 2015 COPS Hiring Grant. The Police Department funds a percentage of 10 Police Officers through this grant. The total grant amount is $1,250,000 over a three-year period. 2016 Human Options Grant This program budget includes funding for detective overtime to investigate domestic violence cases. 5-40 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTINGUNIT COPS Hiring Grants 127 Various Pii Account LINE ITEM RESOURCES ACTUAL FY ACTUAL PROJECTER PRQPOSED REVENUES 52000 Federal Grant- Direct 932,823 679,849 0 0 52001 Federal Grant - Indirect 357,963 634,357 879,874 400,451 58000 Earnings on Investments 33 1,047 0 0 TOTALREVENUES 1,290,819 1,315,254 879,824 400,451 EXPENDITURES 12714407 COPS Hiring Grant (2009,2014) 814,343 317,659 0 0 12714409 COPS Hiring Grant (2015,2016) 357,963 922,812 858,502 287,748 12714406 2016 Human Options Grant 0 2,012 21,322 112,702 1,172,306 1,242,483 879,824 400,451 POLICE DEPARTMENT ACCOUNTING UNIT COPS Hiring Grant 2014 12714407 Accounf LINE ITEM RESOURCES Coyle ACTUAL FY 15 16 ACTUAL FY 16 17 'PROJECTED FY 1718 PROPOSED ._ . FY 1814 61000 Salaries Regular 511,804 203,265 0 0 61040 Salaries Overtime 7,782 482 0 0 61100 Retirement -Employer Contribution 126,698 49,163 0 0 61120 Medicare Insurance 7,450 2,964 0 0 61130 Health Insurance 117,381 45,115 0 0 61170 Retiree Health Benefits 1,468 0 0 0 61180 Worker Compensation Insurance 41,760 16,671 0 0 SUBTOTAL PERSONNEL 814,343 317,659 0 0 TOTAL EXPENDITURES 814,343 317,659 0 0 POLICE DEPARTMENT ACCOUNTING UNIT COPS Hiring Grant (2015, 2016) 12714409 Accourft LINE ITEM RE50URCES ACTUAL ACTUAL 'PROJECTED PRQPOSED 0-1-11IG . e - FY 15 16 FY 1Ti 17 FY 17 18 FY 1$ 19 61000 Salaries Regular 268,961 646,369 568,795 195,330 61100 Retirement -Employer Contribution 46,948 142,439 132,475 33,483 61120 Medicarelnsurance 3,848 9,277 8,213 2,805 61130 Health Insurance 22,361 84,999 108,292 37,131 61,180 Worker Compensation Insurance 15,845 39,728 40,726 18,999 SUBTOTALPERSONN'EL 357,963 922,812 858,502 287,748 69011 Reserve Appropriations 0 0 0 0 0 0 0 0 SUBTOTAL RESERVES TOTAL EXPENDITURES .357,963 922,812 858,502 287,748 Note: The COPS Hiring Grant is a three year grant and expenditures will be budgeted in FY 18-19 for the final year ofthe 2016 COPS Grant. 5-41 POLICE DEPARTMENT ACCOUNTING UNIT 2016 Human Options Grant 12714406 61040 Salaries Overtime SUBTOTALPERSONNEL 69011 Reserve Appropriations SUBTOTAL RESERVES TOTAL EXPENDITURES 0 2,012 21,322 89,519 0 2,012 21,322 89,519 0 0 0 23,184 0 0 0 23,184 0 2,012 21,322 112,702 Note: The Human Options Grant is a three year grant and expenditures will budgeted in future fiscal years. 5-42 GENERAL FUND SPECIAL REVENUE POLICE DEPARTMENT Law Enforcement Grants PROGRAM 128 -Various This Fund includes the revenue and expenditures related to various law enforcement grants received by the Police Department. SERVICE PROGRAM Alcoholic Beverage Control Grant This program budget includes funding for officer overtime, training an doperating materials and supplies to mitigate alcohol related crime and provide a safer environment in the areas around licensed establishments. Supplemental Law Enforcement Services Account This program budget includes funding from the state that supports overtime for front-line law enforement activities. Board of State and Community Corrections Local Assistance Law Enforcement Funds This program budget includes funding from the state that supports various law enforcement activities with a focus on addressing serious, violent crimes and habitually non-compliant offenders. 5-43 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT Law Enforcement Grants 128 Various REVENUES 336,853 52001 Federal Grant - Indirect 52025 State Grants - Direct 52026 State Giants - Indirect SLESA 52027 State Grants - Indirect 58000 Earnings on Investments 295,610 TOTAL REVENUES 154,768 336,853 33,624 0 94,645 4,855 100,000 0 615,104 689,428 722,030 841,813 295,610 57,088 176,992 0 10,664 13,767 15,000 0 1,170,791 1,101,991 1,047,646 841,813 12814407 Supplemental Law En£ Svcs. Acct. 294,613 102,957 722,030 841,813 12814409 Justice Assistance Grant (JAG) 98,808 203,048 33,624 0 12814413 BSCC Local Assistance 473,981 274,331 176,992 0 12814415 ABC Grant 100,472 0 100,000 0 967,874 580,336 1,032,646 841,813 POLICE DEPARTMENT ACCOUNTING UNIT Sllnnlemental Law Enforcement Services Account 12814407 61040 Salaries Overtime SUBTOTALPERSONNEL TOTAL. EXPENDITURES POLICE DEPARTMENT Edward Byrne Memorial Justice Assistance Grant 61040 Salaries Overtime SUBTOTALPERSONNEL TOTAL EXPENDITURES 5-44 294,613 102,957 722,030 841,813 294,613 102,957 722,030 841,813 294,613 102,957 722,030 841,813 ACCOUNTING UNIT 98,808 203,048 33,624 0 98,808 203,048 33,624 0 98,808 203,048 33,624 0 JrEt_1 AL V U1y1JJ POLICE DEPARTMENT ACCOUNTING UNIT BSCC Local Assistance 12814413 61020 Salaries Part -Time 12,258 0 0 0 61040 Salutes Overtime 321,768 149,190 91,843 0 61110 Part -Time Retirement 460 0 0 0 61120 Medicare Insurance 178 0 0 0 61180 Worker Compensation Insurance 1,681 0 0 0 SUBTOTALPERSONNEL 336,344 149,190 91,843 0 62120 Training, Transportation, Meeting 5,755 6,008 0 0 62300 Contract Services - Professional 20,799 13,398 25,000 0 SUBTOTAL CONTRACTUAL 26,554 19,406 25,000 0 63001 Miscellaneous Operating Expenses 96,860 85,370 60,149 0 SUBTOTAL COMMODITIES 96,860 85,370 60,149 0 66400 Machinery & Equipment 14,224 20,365 0 0 SUBTOTAL CAPITAL 14,224 20,365 0 0 TOTAL EXPENDITURES 473,981 274,331 176,992 0 POLICE DEPARTMENT ACCOUNTING UNIT Alcoholic Beverage Control Grant 12814415 61040 Salaries Overtime SUBTOTALPERSONNEL 62120 Training, Transportation, Meeting SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES TOTAL EXPENDITURES 93,357 0 92,500 0 93,357 1,891 0 0 92,500 2,500 0 0 1,891 5,224 0 0 2,500 5,000 0 0 5,224 0 5,000 0 5-45 100,472 0 100,000 0 SPECIAL REVENUE FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Library Grants Activity Various 11 To enhance our existing book collection by providing educational, recreational, & cultural materials and to provide services which promote literacy, enhance academic success & enhance personal growth in our library patrons. SERVICE PROGRAM Libraries Ready to Code: an initiative of the American Library Association, sponsored by Google, which aims to ensure libraries have the resources, capacity, and inspiration to embrace activities that promote computational thinking and computer science among our nation's youth. 5-46 SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT Library Grants Various REVENUES 15211002-50001 Prior Year Carry Forward 0 0 17,409 10,000 15211002-52040 Grant -Other 0 0 25,000 0 TOTAL REVENUES 0 0 42,409 10,000 EXPENDITURES 15211150 Public Library Fund 24,351 25,182 17,409 0 15211151 American Library Assoc. -Ready to Code 0 0 15,000. 10,000 TOTAL EXPENDITURES 24,351 25,182 32,409 10,000 8000 Administrative Intern 3.00 9190 Library Assistant 2.00 9200 Library Clerk I 3.00 9290 Page 2.00 8410 Senior Tutor 7.00 8420 Tutor 4.00 TOTAL 0.00 0.00 0.00 21.00 5-47 SPECIAL REVENUE FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Library -Federal Programs -Direct Funding VARIOUS 11 To support projects that address challenges faced by libraries across the United States and have the potential to create programs and practices that improve library services nationwide. SERVICE PROGRAM Memories of Migration: A four-year project, which will develop and promulgate techniques for locating, recording and archiving the experiences of immigrant populations. The project will train and utilize immigrant teens and young adults to record oral histories and encourage others in the community to contribute their experiences and artifacts to the project. Once developed, these techniques will be piloted in four areas across the country with significant inunigrant populations: Queens, NY, West Hartford, CT, the State of New Mexico, and Santa Ana. The results of these efforts will be made available to the public through the international web presence, Historypin, which specializes in linking historical photos and information to geographic locations. The program will offer participating libraries meaningful programs and enrichment activities that provide new immigrant communities a voice in the development of library collections and events and create opportunities for civic engagement for both teen historians and their communities. Moreover, the techniques offer participants new access to digital literacy and provide learning in Science, Technology, Engineering & Math (STEM) through digital training in new media and digitization technologies; o SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT Library -Federal Programs -Direct Funding Various REVENUES 15311002-50001 Prior Year Carry Forward 15311002-52000 Federal Grants -Direct TOTAL REVENUES EXPENDITURES 15311150 IMLS-National Arts aud. Humanities Award 15311160IMLS-Memories of Migration TOTAL EXPENDITURES 0 0 369 96,587 213,337 113,516 96,587 213,337 113,885 2,831 66 369 146,568 198,908 68,065 149,399 198,974 68,434 0 67,175 67,175 0 67,175 67,175 9200 Library Clerk I 1.00 1.00 9290 LibraryPage 12.00 12.00 8410 Senior Tutor 1.00 1.00 8420 Tutor 1.00 1.00 TOTAL 0.00 15.00 0,00 15.00 5-49 SPECIAL REVENUE FUND LIBRARY ACCOUNTING UNIT IMLS-National Arts and Humanities Award 15311150 63001 Misc, Office Expenses 2,831 66 369 0 SUBTOTAL COMMODITIES 2,831 66 369 0 TOTAL 5-50 2,831 66 369 0 SPECIAL REVENUE FUND LIBRARY ACCOUNTING UNIT IMLS-Memories to Migration 15311160 61020 Salaries Part -Time 52,466 84,006 23,573 14,125 61040 Salaries Overtime 0 1,256 583 0 61100 Retirement -Employer Contribution 0 58 57 0 61110 Part -Time Retirement 11,669 3,103 878 530 61120 Medicare Insurance 762 1,209 350 205 61180 Worker Compensation Insurance 385 644 250 430 SUBTOTAL PERSONNEL 15,290 65,282 90,276 25,691 62120 Training, Transportation, Meeting 0 0 766 4,000 62300 Contract Services -Professional 71,610 89,603 31,805 28,110 SUBTOTAL CONTRACTUAL 71,610 89,603 32,571 32,110 63001 Misc. Office Expenses 972 3,805 5,689 17,440 SUBTOTAL COMMODITIES 5,689 972 3,805 17,440 65400 Indirect Costs 8,704 15,224 4,114 2,335 SUBTOTAL FIXED CHARGES 8,704 15,224 4,114 2,335 TOTAL EXPENDITURES I 146,568 I 198,908 I 68,065 I 67,175 9200 Library Clerk I 1.00 1.00 9290 Library Page 12.00 12.00 8410 Senior Tutor 1.00 1.00 8420 Tutor 1.00 1.00 TOTAL 0.00 15.00 0.00 15.00 5-51 SPECIAL REVENUE FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Library -Federal Programs -Indirect Funding 15411193 11 To support projects that address challenges faced by libraries across the United States and have the potential to create programs and practices that improve library services nationwide. SERVICE PROGRAM Youth Know: Teen/Young Adult Volunteeers receive instruction in the following areas: A.) Learn about the issues from Community Experts B.) Learn to analyze and research media to separate fact from fiction, C.) Learn about local, national and global initiatives and innovations that target these issues, D.) Learn how to communicate with elected representatives regarding these issues , E.) Learn to Conununicate and inform the public about these issues via workshops F.) Participate in one "Good -for -Community" Service Project G.) Participate in one "Good -for the World" Service Project H.) Fieldtrip to Museum of Tolerance. Instruction and learning will occur via a combination of program, presentation, consultation and other forms of hands-on service learning and fieldtrips. FSIPA SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Library -Federal Programs -Indirect Funding 15411193 REVENUES 50001 Prior Year Cary Forward 0 0 0 16,320 52001 Federal Grant -Indirect 0 0 59,220 6,580 TOTAL REVENUES 0 0 59,220 22,900 EXPENDITURES 61020 Salaries Part -Time 0 0 36,460 18,480 61110 Part -Time Retirement 0 0 1,365 695 61120 Medicare Insurance 0 0 530 265 61180 Worker Compensation Insurance 0 0 745 560 SUBTOTALPERSONNEL 20,000 0 0 39,100 62120 Training, Transportation, Meeting 0 0 0 400 62300 Contract Services -Professional 0 0 32 500 SUBTOTAL CONTRACTUAL 0 0 32 900 63001 Misc. Office Expenses 0 0 3,768 2,000 SUBTOTAL COMMODITIES 0 0 3,768 2,000 65400 Indirect Costs 0 0 0 0 SUBTOTAL FIXED CHARGES 0 0 0 0 TOTAL EXPENDITURESI O I 0 I 42,900 I 22,900 II 9190 Library Assistant L00 9200 Library Cleric I 2.00 9290 Page 11.00 8410 Senior Tutor 8.00 8420 Tutor 4.00 TOTAL 0.00 0.00 0.00 26.00 5-53 SPECIAL REVENUE FUNDS POLICE DEPARTMENT PROGRAM Equitable Sharing - All Funds Funds 166 and 167 To enhance the investigation, detection and prosecution of drug-related criminal activities. These programs are funded by criminal assets which are seized wider existing Municipal, state acid federal laws. SERVICE PROGRAM EQUITABLE SHARING - DEPT. OF JUSTICE (Fund 166) This program is funded through "pass-thra" asset seizures processed through U.S, Dept. of Justice. EQUITABLE SHARING - DEPT. OF TREASURY (Fund 167) This program is funded through "pass-thru" asset seizures processed through U.S. Dept. of Treasury. An adoption occurs when a local agency or task force seizes property and requests one of the federal seizing agencies to adopt the seizure and proceed with federal forfeiture. 5-54 SPECIAL REVENUE FUNDS RESOURCE SUMMARY POLICE DEPARTMENT ACCOUNTING UNIT Equitable Sharing - All Funds 166 and 167 11 REVENUES 0 Equitable Sharing - DOJ 16614002 50001 Prior Year Carry -Forward 16614002 57405 Evidence Recoveries/DOJ 16614002 57410 Evidence Recovery/RNSP 16614002 58000 Earning On Investments 16614002 59000 Transfer From Criminal Activities Fund 026 Equitable Sharing -Treasury 16714002 50001 Prior Year Cant' -Forward 16714002 57406 Evidence Recoveries/US Treasury 16614002 58000 Earning On Investments 16714002 59000 Transfer From Criminal Activities Fund 026 TOTALREVENUES EXPENDITURES 16614450 Equitable Sharing - DOJ 16714455 Equitable Sharing - Treasury TOTAL EXPENDITURES 3200 Police Officer - PAAL TOTAL 0 0 0 91,715 0 444,255 7,051 0 0 569,650 0 0 0 0 8,796 0 0 2,504,790 0 0 0 3,518,695 15,846 91,715 0 0 0 617,698 0 0 0 0 0 0 5,708 0 0 2,090,164 0 0 0 2,090,164 5,708 617,698 5-55 0 5,608,859 21,555 I 709,412 4,137 2,324,584 328,315 91,715 0 1,355,734 0 617,698 4,137 3,680,318 328,315 709,412 1.00 0.00 1.00 0.00 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT Equitable Sharing - Dept. of Justice 16614450 Account" "` LINE ITEM RESOURCES Code ACTUAL FY i 5:16 ACTUAL FY.-A&P-M,FY PROJECTED PROPOSED:: 17-1$ F�18 19 61000 Salaries Regular 0 129,722 0 0 61040 Salaries Overtime 0 261,122 21,000 0 61100 Retirement -Employer Contribution 0 57,851 0 0 61120 Medicare Insurance 0 2,147 0 0 61130 Health Insurance 0 19,249 0 0 61170 Retiree Health Benefits - 0 876 0 0 61180 Worker Compensation Insurance 0 10,569 0 0 SUBTOTALPERSONNEL 0 481,535 21,000 0 62000 Utilities 26,105 0 0 62010 Communications 10,831 0 0 62120 Training, Transportation, Meeting 9,832 0 0 62300 Contract Svcs - Professional 0 1,289,116 305,345 91,715 SUBTOTAL CONTRACTUAL 0 1,335,884 305,345 91,715 63001 Miscellaneous Office Expenses 4,137 185,308 0 0 SUBTOTAL COMMODITIES 4,137 185,308 0 0 65400 Indirect Operating Expenses 0 1,001 1,970 0 SUBTOTAL FIXED CHARGES 0 1,001 1,970 0 66400 Machinery and Equipment 0 320,856 0 0 SUBTOTAL CAPITAL 320,856 0 0 0 TOTAL 4,137 2,324,584 328,315 91,715 Class Code' AUTHORIZED PERSO(pNE[ ADOPTED li'f Lme FY 17 18 Part Time PROPOSED FuII Ttme FY 18 19 Part Time 3200 Police Officer - PAAL 1.00 0.00 TOTAL 1.00 0.00 5-56 REVENUE YUADS POLICE DEPARTMENT Equitable Sharing - Dept. of Treasury ACCOUNTING UNIT 16714455 61040 Salaries Overtime 0 0 0 5,740 SUBTOTAL PERSONNEL 0 0 0 5,740 62300 Contract Services -Professional 0 1,281,950 0 605,788 SUBTOTAL CONTRACTUAL 0 1,281,950 0 605,788 63001 Miscellaneous Office Expenses 0 73,783 0 5,630 SUBTOTAL COMMODITIES 0 73,783 0 5,630 65400 Indirect Costs 0 0 0 540 SUBTOTAL FIXED CHARGES 0 0 0 540 TOTAL 0 1,355,734 0 617,698 5-57 SPECIAL REVENUE FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Recreation Grants Various To provide fundingfor various programs andprojects intended to improve the quality of life,for Santa Ana residents SERVICE PROGRAM Senior Mobility Program: The program will provide transportation to seniors to and from the senior centers where can engage in educational and heath & wellness programs, and provide a nutritional lunch. 5-58 SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT 16913 Recreation Grants Activity Various REVENUES 52040 OCTA Sr. Mobility 184,588 0 190,880 195,000 155,005 198,755 52040 OCTA -Transport Vietnam Sr 89,146 0 0 0 180,005 0 52040 NRPA-Health Out -of -School Time 0 0 25,000 0 58000 Earnings On Investments 129 27 0 0 TOTAL REVENUES 273,863 190,907 220,000 198,755 EXPENDITURES 16913201 OCTA-VNCOC Sr. Mobility Program 16913202 OCTA Sr, Mobility Program 16913265 NRPA-Healthy Out -of -School Time TOTAL EXPENDITURES 9100 Community Center Aide 8160 Program Coordinator* 9400 Senior Program Leader 9360 Program Leader II TOTAL *Additional 2 Program Coordinators are included in the program under the General Fund 89,146 0 0 0 164,290 158,883 155,005 198,755 0 0 25,000 0 253,436 158,883 180,005 198,755 5-59 1.00 5.00 2.00 0.00 0.00 8.00 0.00 I 0.00 SPECIAL REVENUE FUNDS PARI{S, RECREATION & COMMUNITY SERVICES PROGRAM OCTA-VNCOC Senior Mobility Program 16913201 62300 Contract Services -Professional SUBTOTAL CONTRACTUAL TOTAL 1.11-191 89,146 0 0 89,146 0 0 0 0 89,146 1 0 0 0 SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT OCTA Senior Mobility Program 16913202 AccountgCTU1�L LIME ITEM RESOURCES r Code _ a„ FY 15'16 ......FY,16 ACTUAL I7...; PROJECTED` ,._ FY, -PROPOSED FY 61020 Salaries Part -Time 109,281 93,559 85,974 141,185 61100 Retirement -Employer Contribution 0 0 0 61110 Part -Tune Retirement 4,098 3,490 3,224 5,295 61120 Medicare Insurance 1,585 1,349 1,247 2,045 61180 Worker Compensation Insurance 3,235 2,754 3,405 7,005 SUBTOTAL PERSONNEL 118,198 101,152 93,850 155,530 62300 Contract Services -Professional 1,784 3,837 2,463 4,630 SUBTOTAL CONTRACTUAL 1,784 3,837 2,463 4,630 63001 Mise. Office Expenses 0 0 0 0 63300 Fuel 6,530 8,905 0 0 SUBTOTAL COMMODITIES 6,530 8,905 0 0 65010 Rental City Equipment 37,778 26,070 36,060 16,080 65011 Equipment Replacement Charges 0 18,620 22,344 22,345 65012. Accident Repair & Replacement 0 300 288 170 SUBTOTAL FIXED CHARGES 37,778 44,990 58,692 38,595 TOTAL 164,290 158,883 155,005 198,755 Job AUTHORIZED PERSONNEL: Codex ADOPTED Full Time FY 17 18 Part T.ame..: PROPOSED FuILTtme.,., F -Y 18 : Part Tit1}e .. 9100 Community Center Aide 1.00 8160 Program Coordinator* 5.00 9400 Senior Program Leader 2.00 9360 Program Leader II 0.00 TOTAL 0,00 8.00 0.00 0.00 `Additional 2 Program Coordinators are included in the program under the General Fund 5-61 SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES National Recreation and Parks Association 62120 Training, Transportation, Meeting 62300 Contract Services -Professional SUBTOTAL CONTRACTUAL 63001 Mise. Office Expenses SUBTOTAL COMMC TOTAL ACCOUNT UNIT 16913265 0 0 1,200 0 0 0 1,334 0 0 0 2,534 0 0 0 22,466 0 0 0 22,466 0 0 0 25,000 0 5-62 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUND PBA SUSTAINABILITY PLNG GRANT PROGRAM 40316570 Southern California Association of Governments' (SLAG) Sustainability Planning Grant will be used to update the City of Santa Ana's Land Use Plan by locating and vetting key nodes for economically viable and environmentally sustainable infill development, determine land use capacity, and growth opportunities along key transit corridors. These Studies will evaluate green retrofit opportunities and present concept -level visual simulations for each land use alternative to ensure that efforts to reduce VMT & GHG rates are embraced by residents as part of a Complete Community. REVENUES Planning & Building Agency 40316002 50001 Prior Year Carry Forward EXPENDITURES Planning & Building Agency 40316570 62300 Comract Services - Professional 5-63 PROJECTED PROPOSED FY 17-18 FY 18-19 0 325,000 PROJECTED PROPOSED FY 17-18 FY 18-19 0 325,000 • Ah ENTERPRISE FUNDS SUMMARY EXPENDITURES BY DEPARTMENT 1,318,231 1,475,430 1,583,605 1,198,311 2,578,821 7nerense (Decrease) 3,418,995 1,326,569 176,613 05717019 Federal Cleary Water lnciefund Transfer 0 SanitarySewer Services 200,000 Over Prior Year(E'stbnate) 0.00 DEPARTMENT/ Actual Actual Projected Proposed FY 17 -IS FY 18-19 FY 188- 19 17-18 to 18-19 05617640 Sewer Services UNIT FY 15-16 FY 16-17 PY 17-18 FY 18 19 Positions Positions TCI 1 $ 1 6,747,383 REVENUES 6.4% 385,817 57% 0,00 0.0% (1271430) -10001/1 Sub -Total 2,880,513 4,345,020 27 Parking Enterprise 4,551,776 4,219,942 4,975,197 9,231,819 8.3% 4,356,622 89.4% 9,178,970 56 SanitarySewer Services 4,904,149 5,373,594 6,434,740 7,133,200 6,4% 698,460 10.9% 06017644 Warov Quality &Measurement 57 Federal Clean Water Protection 2,809,281 4,091,790 5,211,667 4,713,415 43% (498252) -9.6% -43.7% 60 Water Enterprise 45,358,608 48,323,801 49,826,716 56,587,625 51.1% 6,760,909 13.6% 924,243 66 Water Utility Capital Construction 3,376,756 3,303,985 4,427,622 3,000,000 2,7% (1,427,622) -32.2% 1.8% 67 The Depot 592,665 601,888 549,373 400,365 0.4% (149,008) --27.1% 0.50 68 Sardtation Enterprise 8,009,780 7,431,875 7,640,300 7,681,485 6.9% 41,185 0.5% 0.00 69 Refuse Collection Entaprow 18,292,316 19,068,492 19,165,557 22,067,965 19.9% 2,902,408 151%. 3,000000 Revenue Grand Total 87.895.332 92.415.367 98,131172 1It91S S74 inn nu Yn ARA 10, 19 ooi EXPENDITURES BY DEPARTMENT 1,318,231 1,475,430 1,583,605 1,198,311 2,578,821 Public Works Agency 3,418,995 1,326,569 176,613 05717019 Federal Cleary Water lnciefund Transfer 0 SanitarySewer Services 200,000 200,000 0.00 0.00 0,2% 05617019 Iaterfhnd Transfer 210,342 229,703 245,000 249,965 0,00 0.00 0.2% 4,965 2.0% 05617640 Sewer Services 4,992,223 4,335,640 6,502,383 6,893,235 16.95 16,95 6.1% 380,852 59% Sob -Tota( 5,202,565 4,565,343 6,747,383 7,133,200 16.95 16.95 6.4% 385,817 57% Federal C(enn Waiter Praeetlon Eut,,,, ae 1,318,231 1,475,430 1,583,605 1,198,311 2,578,821 2,965,546 3,418,995 1,326,569 176,613 05717019 Federal Cleary Water lnciefund Transfer 0 0 200,000 200,000 0.00 0.00 0,2% 0 0.0% 05717640 Federal Clean Water Protection 2,880,513 3,098,417 3,319,457 4,513,415 8.00 8,00 4.0% 1,193,958 36.0% 05717660 Delhi Conversion 0 1,246,603 1,271,430 0 0.00 0,00 0.0% (1271430) -10001/1 Sub -Total 2,880,513 4,345,020 4,790,887 4,713,415 8.00 8.00 4.2% (77,472) -1.6% Water Enterprise 1,318,231 1,475,430 1,583,605 1,198,311 2,578,821 2,965,546 3,418,995 1,326,569 176,613 06017019 Worse- lnlecfund Transfer 1,206,288 1,268,283 1280,780 1,280,780 0.00 0.00 El% 0 0.0% 06017020 Water Utility Loan Repayment 676,436 610362 1,465,456 1,360,575 0.00 0.00 1.2% (104,881) -72% 06017640 Water Production &Supply 21,435,623 25,238,245 27,911,189 31,978,070 9.15 12.15 28.5% 4,066,881 14.6% 06017641Water Systems Maintenance 3,719,889 4,106,422 5,441,379 6,243,875 1475 15.75 5.6% 802,496 14.7% 06017642 Water- Miscellaneone Extrinses 9,178,970 6,871,969 6,808,182 6,820,055 0.00 0.00 6.1% 11,873 0.2% 06017644 Warov Quality &Measurement 2,221,884 2,314,598 3,003,400 1,690,710 9.25 3.75 1.5% (1,312,690) -43.7% 06017645 Water Administration&Engineering 3,258,612 3,759,969 3,943,952 4,868,195 6.50 6.50 4.3% 924,243 23.4% 06017646 Water Meter Savlces 0 0 0 1,979,320 0,00 5.00 1.8% 1,979,320 n/a 06017647 Recycled Water 0 0 0 366,045 0-00 0.50 0.3% 366,045 da 06617647 Water Bond Capital Projects. 929,851 4,013,073 149,617 0 0.00 0.00 0.0% (149,617) -100.0% 06617647 Water Utility Capital Construction 3,467,441 4,422,758 4,864,577 3,000000 0.00 0.00 2.7% (1864577) -383% Sub -Tato( 46,094,993 52,605,679 54,868,532 59,587,625 39.65 43.65 53.1% 4,719,093 8.6% TheD,,Aw 06717650 Depot Operator,, SanlAltlatt Gn(erprise 06817640 Envlronmontal Sanitation 06817641 Roadway Cleaning 06817642 Graffiti Abatement 06817643 Street hese Refuse Collection )rAtr,,je, 06917019 Refuse- li terfund Transfer 06917640 Refuse Collection Service 814,185 766,858 1,459,282 1,839,680 0.70 0.70 1.6% 380,398 261% Sub -Total 814,185 766,858 1,459,282 1,839,680 0.70 0.70 1.6% 380,398 26.1% 1,878,285 1,318,231 1,475,430 1,583,605 1,198,311 2,578,821 2,965,546 3,418,995 1,326,569 176,613 0 0 2,523,436 2,679,809 3,019,324 2,678,885 Sub -Tole[ 6,926,600 6,753,474 7,460,300 7,681,485 971,027 789,179 925,000 1,010,000 4.98 498 1.4% 108,175 7.3% 9.34 9.34 3.0% 453,449 15.3% 0.00 0.00 0.0% 0 n/a 4.03 14.03 2.4% (340.439) -11.3% 18.35 2835 6.8% 221,185 3.0% 0.00 0.00 0,9% 85,000 9.2% Sob -Total 17,558,414 17,649,716 18,600,854 22,067,965 535 5.35 19.7% 3,467,111 18.6% Pablia Worl Total 79,372,099 86,571,238 93927,238 103,023,370 99.00 103.00 91.8% 9,096,132 9.7% Finance & Mauagenrent Semiees 02710131 Parking Motet' Pond 1,155,375 1,332,277 1,365,913 1,745,039 8.20 8_0 1.6% 379,125 27.8% 02710132 Downtown Pairing Facilities 1,885,428 1,873,676 1,444,238 1,909,640 1.00 1.00 1.7% 465,402 32.2% 02710133 Downtown Enhanoements 899,170 1,993:290 1,827,377 5,577,140 4.00 4.00 5.0% 3,749,763 205.2% 02710020 Debt Service 67,727 0 0 0 0.00 0.00 0.0% 0 a/a Finance& Mgmt. Starters Total 4,007,701 5,199,243 4,637,529 9,231,819 1320 1320 8.2% 4,594,290 99.1% Expenditure Grand Total 83,379,799 91,770,482 98,564,766 112,255,189 112.20 116.20 100.0% 13,690,422 13.9% Note: Includes Intwtimd'fronsfers ENTERPRISE FUNDS PERSONNEL Number of Positions 97.85 104.80 112.20 116.20 4.00 3.6% as% of Total City Worldmce 8.8% 9.3% 9.8% 99% Summary Page ENTERPRISE FUNDS RESOURCE SUMMARY 6-2 1' e hipKw. MW H= REVENUES 50001 Prior Year Carry Forward 0 0 1,125,425 5,925,834 53800 Parking Fees 1,675,032 1,742,063 0 0 53804 Parking Meter& Facilities Revenue 1,714,495 1,865,177 1,815,332 1,297,125 53903 Broadway Structure 0 0 418,743 293,372 .53904 Spurgeon Structure 0 .0 361,706 293,372 53905 Birch Structure 0 0 340,106 293,372 53906 Main Structure 0 0 256,794 293,372 53907 Bush Parking Lot 0 0 23,988 293,372 55000 Parking Fines 455,678 371,761 465,395 515,000 3,845,205 3,979,001 4,807,487 9,204,819 SUBTOTAL CHARGES FOR SERVICES 57000 Expense Reimbursement 0 0 0 0 57990 Miscellaneous Income 627,174 169,884 13,449 2,000 58000 Earning on Investments 79,397 71,057 54,261 25,000 SUBTOTAL MISCELLANEOUS 706,571 240,941 67,710 27;000 TOTAL 4,551,776 4,219,942 4,875,197 9,231,819 EXPENDITURES 02710131 Parking Meter Fund 1,155,375 1,332,277 1,365,913 1,745,039 02710132 Downtown Parking Facilities 1,885,428 1,873,676 1,444,238 1,909,640 02710133 Downtown Enhancements* 899,170 1,993,290 1,827,377 5,577,140 02710020 Debt Service 67,727 0 0 0 4.007.701 5,199,243 4637.529 9.231.819 TOTAL *Downtown Fnhancements Pian Adopted in DecamUw' 2015 z 61000 Personnel 1,585,711 2,221,447 2,201,825 2,319,560 67000 Contractual 2,012,048 2,426,075 2,102,815 3,207,756 63000 Commodities 20,716 25,084 24,975 70,385 65000 Fixed Charges 204,996 266,897 256,681 272,972 66000 Capital 118,834 259,290 51,233 3,360,695 67000 Debt Service/Transfer 65,395 451 0 451 4.007.701 5,199,243 4.637.529 9.231.819 TOTAL -�r�1 OEM11-- LTLI -_ -1190 7hr`_-3e.. IC _ Executive Director of Finance & Mgt Svs 0.10 0.10 1170 Treasury and Customer Service Manager 0.10 0.10 2653 Downtown Development Liason 1.00 0.00 0550 Economic Development Specialist 11 0.00 1.00 7160 Parking Meter Technician I 1.00 1.00 0080 Parking Meter Technician II 3.00 3.00 1720 Management Analyst 1.00 1.00 1200 Management Aide 0.00 0.00 3900 Parking Control Officer * 3.00 3.00 3200 Police Officer* 4.00 4.00 13.20 13.20 TOTAL ' These pandans are part of the Police Department. 6-2 PARKING ENTERPRISE - FMSA Parking Facilities (Debt Service) ACCOUNTING UNIT 02710020 62401 Trustee Fees SUBTOTAL CONTRACTUAL 2,332 0 0 0 2,332 0 0 67300 Bond Principal 0 0 0 0 67310 Bond Interest 20,350 0 0 0 67400 Amortization of Bond Discount & ISS Costs 45,045 0 0 0 SUBTOTAL DEBT SERVICE 65,395 0 0 0 TOTAL EXPENDITURES 67,727 0 0 0 6-3 PNTPRPRISR FUNDS PARKING ENTERPRISE - FMSA ACCOUNTING UNIT Parking Meter 02710131 AcF4uriS `ACTl1HG ACTUAL PRJPCTED -::PROP45Ep;.` E:1TEfv1.RESpIIRQES , __ , ,, ,:. ry 1.5'10 PY'1¢ 61000 Salaries Regular 516,260 595,609 560,968 635,035 61020 Salaries Part -Time 0 0 23,872 0 61040 Salaries Overtime 10,539 6,324 4,579 15,000 61100 Ran emcnriEmployer Contribution 101,786 141,419 160,189 192,170 61120 Medicare Insurance 6,302 7,272 7,130 8,710 61130 Health Insurance 130,783 137,140 128,471 128,700 61170 Retiree Health Benefits (33,992) 11,574 0 1,490 61180 Worker Compensation Insurance 13,121 15,172 18,843 29,935 SUBTOTALPERSONNEL 744,799 914,510 904,052 1,011,040 62000 Utilities 3,273 1,836 1,397 2,500 62010 Communications 10,239 5,931 6,764 3,000 62012 Cellular Phone Charges 130 0 0 4,000 62120 Training, Transportation, Meeting 176 686 0 1,000 62140 Membership, Subscription and Dues 595 0 0 1,000 62200 Advertising 0 0 0 1,000 62251 Other Agency Services 663 0 0 5,000 62300 Contract Services -Professional 234,535 228,246 282,000 365,256 62322 M& R Machinery & Equipment 0 0 0 6,300 62700 Auto Expense 600 600 600 600 2502 1] 23 7,298 290,761 389,656 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 17,687 15,384 13,768 62,930 63300 Gas &Diesel 1,042 1,110 2,172 2,850 SUBTOTAL COMMODITIES 18,730 16,494 15,941 65,780 65010 Rental City Equipment 7,952 9,464 9,114 10,404 65011 Equipment Replacement Charges 9,900 13,152 11,970 14,196 65012 Accident Repair &Replacement Charges 612 762 725 612 65020 City Yard Rental 11,826 12,515 13,715 24,515 65040 Computer Services 250 250 250 0 - 65050 Info Tech Charges 35,615 35,615 35,615 35,865 65100 Liability Charges 12,551 13,945 13,945 13,945 65205 Internal Departments Personnel Chmges 0 0 0 0 65220 Treasury/Accounting Charges 12,685 12,685 12,685 12,685 65230 Healing Officer Charges 6,040 0 0 6,040 65400 Indirect Costs 44,204 58,775 57,141 59,850 SUBTOTAL FIXED CHARGES 141,635 157,163 155,159 178,112 66400 Machinery & Equipment 0 6,360 0 100,000 SUBTOTAL CAPITAL 0 6,360 0 100,000 67200 Lease Payment 0 0 0 451 SUBTOTAL DEBT SERVICE 0 0 0 451 68000 Transfer to Fund 051 0 451 0 0 SUBTOTAL TRANSFER 0 451 0 0 TOTAL EXPENDITURES 1,155,375 1,332,277 1,365,913 1,745,039 u 'lob- AUTHpRIiZED PERSONNHEL pode - -' Fpfl time YW,16 Pa --:1' ,SED;Y Crtuil Time, 18 19 „_Part Tome 1190 Exec, Director of Finance & Mgt Svs 0.10 0.10 1720 Management Analyst 0.50 0.50 1200 Management Aide 0.00 0.00 2653 Downtown Development Liason 0.50 0,00 0550 Economic Development SpecialistII 0.00 0.50 7160 Parlring Meter TechnicianI 1.00 1.00 0080 Parking Meter Technician II 3.00 3.00 3900 Parking Control Officer" 3.00 3.00 1170 Treasury and Customer Service Manager 0.10 0.10 TOTAL 8.20 0.00 8,20 0.00 ^These ositions arepart of Ore Police Denronent 6-4 ENTERPRISE FUNDS PARKING ENTERPRISE - FNISA. ACCOUNTING UNIT Parking Facilities 02710132 AGco4nt:, LINE ITEM'.RE$OURCES" ACTUA4 ACTUAL, PROJECTED PR0P0$Ep`.. Code ,,,,.; .: .., _. FYn$,76 Fi' 16 I7 FY17 1S FY 7S 99 u ',. 61000 Salaries Regular 83,061 125,705 70,575 96,445 61020 Salaries Part -Time 0 0 23,872 0 61040 Salaries Overtime 2,220 2,063 362 15,000 61100 Retirement -Employer Contribution 17,350 31,949 19,790 26,960 61120 Medicare Insurance 1,227 1,834 -1,385 1,275 61130 Health Insurance 14,755 17,974 11,509 4,695 61170 Retiree Health Benefits 2,861 3,194 0 0 61180 Worker Compensation Insurance 981 2,048 2,209 3,485 SUBTOTALPERSONNEL 122,455. 184,766 129,702 147,860 62251 Other Agency Services 966 981 745 3,000 62300 Contract Services -Professional 1,751,111 1,664,970 1,293,692 1,482,000 SUBTOTAL CONTRACTUAL 1,752,077 1,665,951 1,294,436 1,485,000 63001 Miscellaneous Operating Expenses 1,986 8,589 9,034 4,605 SUBTOTAL COMMODITIES 1,986 8,589 9,034 4,605 65040 Computer Services 20 20 20 0 65050 Info Tech Charges 700 700 700 720 65100 Liability Charges 1,160 1,160 1,160 1,160 65400 Indirect Costs 7,029 12,490 9,186 9,600 SUBTOTAL FIXED CHARGES 8,909 14,370 11,066 11,480 66200 Building Improvement 0 0 0 260,695 0 0 0 260,695 SUBTOTAL CAPITAL TOTAL EXPENDITURES 1,885,428 1,873,676 1,444,238 1,909,640 Job AUTI-1..0RIZ(rp�ER$ONNEL ADORTED FY'17 1$- PROPOSED FY 1S h9. Cdde : ER Full Sure Part Slma' F Ttm4r .. _Part Ttma 1720 Management Analyst 0.50 0.50 1200 Management Aide 0.00 0.00 2653 Downtown Development Liason 0.50 0.00 0550 Economic Development Specialist 0.00 0.50 TOTAL 1.00 0.00 1.00 0.00 6-5 ENTERPRISE FUNDS PARKING ENTERPRISE - FMSA ACCOUNTING UNIT Downtown Enhancement 02710133 ACeour [LINE ACTDAL ,4CTUAL P tO,1LCTEp PRQPQSED-` ITEM RESOURCES Codtr• FY 1Fjs16 FYi16 17 F' 17'1 � FY 4$219 ,I r, 61000 Salaries Regular 210,074 512,036 661,631 537,105 61040 Salaries Overtime 381,805 254,180 271,663 422,690 61100 Refiremant-Employer Contribution 74,657 223,725 74,676 53,250 61120 Medicare, Insurance 4,146 10,326 12,183 7,790 61130 Health insurance 30,985 76,994 89,096 81,010 61170 Retiree I3ealth Benefits 0 3,253 0 4,030 61180 Worker Compensation Insurance 16,791 41,656 58,821 54,785 SUBTOTAL PERSONNEL 718,457 ],122,171 1,168,070 1,160,660 62000 Utilities 0 9,200 9,549 5,000 62300 Contract Services - Professional 7,428 513,625 508,068 1,328,100 SUBTOTAL CONTRACTUAL 7,428 522,826 517,617 1,333,100 65205 Internal Charges m Departments 34,272 20,419 0 0 65400 Indirect Costs 20,179 74,944 90,456 84,380 SUBTOTAL FIXED CHARGES 54,452 95,363 90,456 83,380 66200 Building Improvement 118,834 204,311 51,233 3,000,000 66220 Improvements Other Than Building 0 48,619 0 0 118,834 252,930 51,233 3,000,000 SUBTOTAL CAPITAL TOTAL EXPENDITURES 899,170 1,993,290 1,827,377 5,577,140 JobADOPTED SOTINEL FY �7 78 PROPOSED FY9S 19g. Cotle AUTHOR].. .... Fa r ait+ 'Part•'h`rae Full T�m� "Par[Tmie n 3200 Police Officer* 4.00 4.00 TOTAL 4.00 0.00 4,00 0.00 " nica'.Ifm, nreyart je,e Poflae D,w,b.V I:II:1 ENTERPRISE FUND RESOURCE SUMMARY 3...gi'�i±f� _.=rtv___a „' _ _ •. _ 1 .._sem 0O1 ` '1 ?vg. _ __:,�.._. e`i4y.5.'lV# ® ..r_�„g 64ig -j 1114 REVENUES 50001 Prior Year Cany Froward 0 0 800,667 136,830 53721 NPDES Sewer 210,342 229,703 245,000 249,965 53733 Lateral Repair 395,119 446,479 460,262 524,000 53734 FOG Program 198,377 218,361 225,184 292,500 53902 Mise Service Charge 4,034,424 4,413,987 4,649,335 5,889,405 57010 Miscellaneous Recoveries 5,131 0 3,907 500 57993 Write Off Collections (3,745) (5,871) 0 0 58000 Earning On Investments 64,499 70,935 50,385 40,000 TOTAL REVENUES 4,904,149 5,373,594 6,434,740 7,133,200 EXPENDITURES 05617019 Sewer Intefand Transfer 210,342 229,703 245,000 249,965 05617640 Sanitary Sewer Service 4,992,223 4,335,640 6,502,383 6,883,235 TOTAL EXPENDITURES 5,202,565 4,565,343 6,747,383 7,133,200 61000 Personnel 1,682,399 1,775,754 1,968,665 2,443,175 62000 Contractual 1,167,078 1,136,750 2,771,216 2,620,850 63000 Commodities 364,774 312,182 360,111 407,960 65000 Fixed Charges 728,030 747,197 776,668 705,095 66000 Capital 1,049,941 363,757 594,568 675,000 68000 Transfers 210,342 229,703 276,155 281,120 TOTAL 5,202,565 4,565,343 6,747,383 7,133,200 �+y 02100 Assistant Engineer II - 0.50 0.50 04215 Equipment Operator - Water Services 4,00 4.00 02129 Principal Civil Engineer (MM) 0.25 0.25 07776 Senior Water Services Supervisor 0.50 0.50 07750 Water Services Crew Leader 0.75 0.75 07765 Water Services Quality Inspector 2.00 2.00 07775 Water Services Supervisor 0.75 0.75 07790 Water Services Worker II 8.00 8.00 00920 Water Systems Operator II 0.10 0.10 04530 Water Systems Operator III 0.10 0.10 09260 Sr. Maintenance Worker, PYP 3.00 3.00 16.95 - 3.00 16.95 3.00 TOTAL 6-7 ENTERPRISE FUND SANITARY SEWER SERVICES ACCOUNTING UNIT Sewer Interfund Transfer 05617019 ACCUunS LINE WRESOURCE SMKIN'c oINRE ........g MM 'Xk --mag.T. M m AC Y0I, W"v-4�J R p S E xi:-': p pK� 184 68000-057 Transfer to Fund 057 SUBTOTAL TRANSFERS TOTAL 210,342 229,703 245,000 249,965 210,342 210,342 -229,703 229,703 245,000 245,000 249,965 249,965 6-8 ENTERPRISE FUND SANITARY SEWER SERVICES ACCOUNTING UNIT Sanitary Sewer Service 05617640 Accouri - t LINE ITEM RESOURCES -e : ACTUALt ACTUAL 17Y,36 07 PROJECT);D :. FY..FY PROPOSED i 61000 Salaries Regular 1,048,949 1,054,516 1,147,898 1,334,975 61020 Salaries Part -Time 42,677 20,106 25,521 54,100 61040 Salaries Overtime 172,425 83,820 86,580 135,600 61100 Retirement -Employer Contribution 198,916 231,980 302,387 409,105 61110 Park -Time Retirement 1,593 733 957 0 61120 Medicare Insurance 17,993 16,644 18,212 20,140 61130 Health Insurance 219,256 228,695 253,325 300,685 61170 Retiree Health Benefits (129,100) 28,482 0 0 61180 Worker Compensation Insurance 109,690 110,778 133,783 188,570 1,682,399 1,775,754 1,968,665 2,443,175 SUBTOTALPERSONNEL 62010 Communications 1,551 1,802 2,121 5,500 62120 Training, Transportation, Meeting 7,908 14,919 17,714 9,000 62140 Membership, Subscription & Dues 26,612 18,247 27,038 46,500 62300 Contract Services -Professional 1,123,562 1,101,781 2,724,343 2,558,850 62322 Maintenance & Repair Machinery & Equipment 7,446 0 0 1,000 1,167,078 1,136,750 2,771,216 2,620,850 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 338,925 285,736 331,576 375,500 63300 Gas & Diesel 25,849 26,446 28,535 32,460 364,774 312,182 360,111 407,960 SUBTOTAL COMMODITIES 65010 Rental City Equipment 159,063 144,488 152,150 125,150 65011 Equipment Replacement Charges 50,952 83,538 95,040 95,760 65012 Accident Repair& Replacement Charge 2,556 2,466 2,615 19,330 65240 Public Works Administrative Charges 418,816 418,815 418,815 331,295 65400 Indirect Costs 96,643 97,890 108,048 133,560 728,030 747,197 776,668 705,095 SUBTOTAL FIXED CHARGES 66220 Improvements Other Than Building 558,701 224,500 0 0 66400 Machinery & Equipment - 491,240 139,257 594,568 675,000 1,049,941 363,757 594,568 675,000 SUBTOTAL CAPITAL 68000-059 Transfer to Fund 059 0 0 31,155 31,155 0 0 31,155 31,155 SUBTOTAL TRANSFERS TOTAL 4,992,223 4,335,640 6,502,383 6,883,235 .@Job .Code AUTHORIZED PERSONNEL ,;; ADOPTER Fime ull T FY 17 18 Part Tune PROPOSED Full Time FY 18 19 -: Part7nne 02100 Assistant Engineer R 0.50 0.50 04215 Equipment Operator - Water Services 4.00 4.00 02129 Principal Civil Engineer (MM) 0.25 0.25 07776 Senior Water Services Supervisor 0.50 0.50 07750 Water Services Crew Leader 0.75 0.75 07765 Water Services Quality Inspector 2.00 2.00 07775 Water Services Supervisor 0.75 0.75 07790 Water Services Worker II 8.00 8.00 00920 Water Systems Operator lI 0.10 0.10 04530 Water Systems Operator III 0.10 0.10 09260 Sr, Maintenance Worker,'P/T 3.00 3.00 TOTAL 16.E BOG ----1-69-5--� M ENTERPRISE FUND RESOURCE SUMMARY 6-10 2913 REVENUES 50001 Prior You Cary Forward 0 0 476,067 1,826,170 50002 Prior Year Carry Forward -ENC 0 0 274,664 0 53604 NPDES Public Improvement Plan Check 112,731 196,428 200,000 125,000 53621 NPDES Building Permit 37,439 45,294 60,000 40,000 53622 NPDES Plumbing Permit 35,507 40,380 30,000 20,000 53623 NPDES Grading Peewit 13,755 15,598 20,000 10,000 53708 NPDES Sewer Lateral 6,721 .7,841 1,500 1,500 53711 NPDES Street Work Perwit 155,498 191,127 200,000 125,000 57000 Expense Reimbursement 3,034 10,100 0 0 57010 Miscellaneous Recoveries 500 1,200 0 0 57014 OC Flood Contribution 0 603,612 715,796 0 57016 IRWD Contribution 0 73,674 87,493 0 57017 City of Newport Beach Contribution 0 540,201 695,367 0 58000 Eating On Investments 56,439 79,171 0 25,000 59000-056 Transfer from had 056 210,342 229,703 245,000 249,965 59000-060 Transfer fi'om Fund 060 1,206,288 1,268,283 1,280,780 1,280,780 59000-069 Transfer from Fund 069 971,027 789,179 925,000 1,010,000 TOTALREVENUES 2,809,281 4,091,790 5,211,667 4,713,415 EXPENDITURES 05717019 Fed Clean Water Interfand Transfer 0 0 200,000 200,000 05717640 Fed Clean Water Protection Ent 2,880,513 3,098,417 3,319,457 4,513,415 05717660 Delhi Conversion Project 0 1,246,603 1,271,430 0 TOTAL EXPENDITURES 2,880,513 4,345,020 4,790,887 4,713,415 61000 Personnel 734,456 773,704 929,771 1,436,775 62000 Contractual 1,808,921 1,268,305 1,306,500 1,896,510 63000 Commodities 6,695 3,838 4,750 46,910 65000 Fixed Charges 294,771 294,234 318,435 288,220 66000 Capital 35,670 2,004,939 2,031,430 845.,000 68000 Transfers 0 0 200,000 200,000 TOTAL 2,880,513 4,345,020 4,790,887 4,713,415 TNIZEL3� -' pJ 5 . g 02100 Assistant Engineer II 0.95 0.95 00320 City Engineer (MM) 0.20 0.20 02240 Construction Inspector I 2.60 2.60 00300 Construction Inspector 11 0.60 0.60 00315 Deputy City Engineer (MM) 0.25 0.25 06440 NPDES Manager 1,00 1.00 02129 Principal Civil Engineer (MM) 0.30 0.30 06140 Projects Manager 0.25 0.25 02131 Senior Civil Engineer 0.25 0.25 07330 Senior Office Assistant 0.25 0.25 00115 Stonnwater Coordinator 1.00 1.00 07795 Water Services Production Supervisor 0.05 0.05 00920 Water Systems Operator II 04530 Water Systems Operator III 0.20 0.10 0.20 0.10 09130 Engineering Intern, P/T Lo0 1.00 TOTAL 8.00 1.00 8.00 1.00 6-10 ENTERPRISE FUND FEDERAL CLEAN WATER PROTECTION ENTERPRISE ACCOUNTING UNIT Fed Clean Water Interfund Transfer - 05717019 Account ACTUALACTUAL PROJECTED PROPOSED'. Cotle LINE ITEM RESOURCES FY 15 A$,;_ FY 18;17FY 98 19 68000-068 Transfer to Fund 068 0 0 200,000 200,000 SUBTOTAL TRANSFERS 0 0 200,000 200,000 TOTAL 0 0 200,000 200,000 6-11 ENTERPRISE FUND FEDERAL CLEAN WATER PROTECTION ENTERPRISE ACCOUNTING UNIT Fed Clean Water Protection Ent 05717640 P,ecaU'nf l fNE ITEM RESOURCES -Code >i ...,. .� ACTUAL FY 1516 ACTUAL FY 1817 PRCJ�CTEC .fYh718 PRCPI`15�6 fY181J 61000 Salaries Regular 517,537 503,490 603,007 898,590 61020 Salaries Part -Tune 15,242 9,259 16,111 16,165 61040 Salaries Overtime 37,794 20,749 14,060 50,000 61100 Retirement -Employer Contribution 102,060 118,822 176,575 274,615 61110 Part -Time Retuement 572 344 604 0 61120. Medicare Insurance 7,739 7,620 9,238 13,265 61130 Health Insurance 90,340 84,989 92,485 147,735 61170 Retiree Health Benefits (52,180) 12,705 0 0 61180 Worker Compensation Insurance 15,353 15,725 17,692 36,405 734,456 773,704 929,771 1,436,775 SUBTOTALPERSONNEL 62010 Communications 1,838. 1,959 2,000 4,000 62120 Training, Transportation, Meeting 517 3,047 3,000 15,000 62140 Membership, Subscription & Dues 1,123 1,360 1,500 0 62300 - Contract Services -Professional 1,805,444 1,261,939 1,300,000 1,877,510 1,808,921 1,268,305 1,306,500 1,896,510 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 5,103 2,334 2,500 44,500 63300 Gas &Diesel 1,592 1,504 2,250 2,410 6,695 3,838 4,750 46,910 SUBTOTAL COMMODITIES 65010 Rental City Equipment 18,732 19,284 27,660 19,285 65011 Equipment Replacement Charges 0 0 7,800 0 65012 Accident Repair& Replacement Charge 1,440 1,440 2,160 1,010 65100 Liability Charges 26,419 28,890 28,885 29,355 65205 Internal Departments Personnel Charges 8,261 525 0 0 65240 Public Works Administrative Charges 199,013 199,015 199,015 154,060 65400 Indirect Costs 40,906 45,080 52,915 84,510 294,771 294,234 318,435 288,220 SUBTOTAL FIXED CHARGES 66220 'Improvements Other Than Building 35,670 758,336 760,000 745,000 66400 Machinery& Equipment 0 0 0 100,000 35,670 758,336 760,000 845,000 SUBTOTAL CAPITAL TOTAL 2,880,513 3,098,417 3,319,457 4,513,415 t u Jog AUTHOF2IZEC PERSO2, ENNEL ADQFsTED HtFuIhJ1,10 FY]Z8 1 Part Time PROPCSEC =FUIITtme «! FY 1815 Part'[im® 02100 Assistant Engineer II 0.95 0.95 00320 City Engineer (MM) 0.20 0.20 02240 Construction Inspector I 2.60 2,60 00300 Construction Inspector II 0.60 0.60 00315 Deputy City Engineer (MM) 025 0.25 06440 NPDES Manager 1.00 1.00 02129 Principal Civil Engineer (MM) 0.30 030 06140 Projects Manager 0.25 0.25 02131 Senior Civil Engineer 0.25 0.25 07330 Senior Office Assistant 0.25 0.25 00115 Stormwater Coordinator 1.00 1.00 07795 Water Services Production Supervisor 0.05 0.05 00920 Water Systems Operator II 0.20 0.20 04530 Water Systems Operator III - 0.10 0.10 09130 Engineering Intern, PIT 1.00 1.00 TOTAL 8.00 1.00 8.00 1.00 6-12 ENTERPRISE FUND FEDERAL CLEAN WATER PROTECTION ENTERPRISE ACCOUNTING UNIT Delhi Conversion Project 05717660 66220 Improvements Other Than Building 0 1,246,603 1,271,430 0 SUBTOTAL CAPITAL 0 1,246,603 1,271,430 0 TOTAL0 1,246,603 1,271,430 0 6-13 ENTERPRISE FUND RESOURCE SUMMARY 6-14 REVENUES SOb01 Prior Yea Carry Forward 0 0 86,452 3,121,590 50002 Prior Year Carry Forward -ENC 0 0 665,837 0 53709 Connection Charge 88,829 90,378 91,429 0 53712 Water Sales - Regular 39,223,040 41,218,078 41,441,975 44,422,890 53713 Pireline Service Charge 337,530 359,852 370,498 378,480 53714 Basic Service Charge 5,968,614 7,157,958 8,124,260 8,647,110 53715 Re -Connection Charge 78,656 41,360 110,307 75,000 53716 After Fours Service Charge 8;361 7,613 10,219 7,450 53717 Tag Fee 158,085 107,712 166,953 150,000 53720 Penalties & Service Charge 956,468 1,179,256 949,940 720,000 53722 NPDES Water 1,206,288 1,268,283 1,358,855 1,280,780 53725 Water Sales -Miscellaneous 425 25,776 7,235 53,500 53735 Water Sales -Recycled Water 0 0 0 251,400 53736 Basic Service Charge -Recycled Water 0 0 0 73,500 57006 Expense Reimbursement -Condemn Deposit 2,738 3,979 4,249 0 57010 Miscellaneous Recoveries 4,927 164,590 21,564 0 57011 Miscellaneous Cost Refunds 5,153 1,625 0 0 57363 Cell Tower Lease Agreement 57,054 17,324 18,898 18,800 57960 Rental of Property 187,500 0 362,347 237,125 57993 Write Off Collections (6,367) (33,359) 120,244 0 58000 Burning On Investments 237,821 396,225 343,076 150,000 58001 Stale Dated Checks 4,789 18,451 0 0 58002 Net Increase (Decrease) In Fair Value of Investment 215,454 (397,363) 0 0 58003 Investment Income -Debt Service 0 - 50 0 0 48,735,363 51,627,786 54,254,338 59,587,625 TOTAL REVENUES EXPENDITURES 06017019 Water Interflmd Transfer 4,445,198 4,704,064 5,680,780 4,280,780 06017020 Water Debt Service 676,436 610,362 1,465,456 1,360,575 06017640 Water Uty Wtr Prod et, Supply 21,435,623 25,238,245 27,911,189 31,978,070 06017641 Water System Maint 3,719,889 4,106,422 5,441,379 6,243,875 06017642 Water -Mise Expenses 9,178,970 6,871,969 6,808,182 6,820,055 06017644 Water Quality 2,221,884 2,314,598 3,003,400 1,690,710 06017645 Water Admin/Engineering 3,258,612 3,759,969 3,943,952 4,868,195 06017646 Water Meter Services 0 0 0 1,979,320 06017647 Recycled Water 0 0 0 366,045 TOTAL EXPENDITURES 44,936,611 47,605,629 54,254,338 59,587,625 _ . + ._ . 61000 Personnel 4,359,998 4,992,832 5,225,788 7,365,920 62000 Contractual 12,716,181 15,830,132 17,825,263 21,559,315 63000 Cmmnodities 9,404,672 10,235,028 10,828,979 12,417,995 65000 Fixed Charges 13,055,407 10,832,905 10,846,735 10,711,660 66000 Capital 283,516 381,944 2,334,958 1,845,000 67000 Debt Service 671,640 607,998 1,480,681 1,375,800 68000 Transfers 4,445,198 4,724,791 5,711,935 4,311,935 69000 Reserve for Appropriations 0 44,936,611 47,605,629 54,254,338 59,587,625 TOTAL - 6-14 ENTERPRISE FUND RESOURCE SUMMARY t t . e BVIN N 01 IN e, - t .. ;.:._ 0.50 0.50 02100 Assistant Engineer II 04125 Assistant Instrument Technician 1.00 2.00 01850 Contracts Administrator 1.50 1.50 04215 Equipment Operator - Water Services 4.00 4.00 04130 Instrument Technician 1.00 1.00 02129 Principal Civil Engineer (MM) 0.70 0.70 04519 Public Works Dispatcher 0.50 0.50 05030 Public Works Safety Coordinator 1.00 1.00 02131 Senior Civil Engineer 1.00 - 1.00 00150 Senior Management Analyst (UC) 1.00 1.00 07330 Senior Office Assistant 1.00 1.00 07776 Senior Water Services Supervisor 0.50 0.50 04410 Water Resources Manager (MM) 1.00 1.00 07750 Water Services Crew Leader 1.25 1.25 07756 Water Services Meter Repairer II 4.00 4.00 07760 Water Services Quality Coordinator 1.00 1.00 07765 Water Services Quality Inspector 2.00 2.00 07770 Water Services Quality Supervisor 1.00 1.00 07775 Water Services Supervisor 2.25 2.25 07795 Water Services Production Supervisor 0.95 0.95 07780 Water services Utility Inspector 1.00 2.00 07790 Water Services Worker It 6.00 6.00 TBD3 Water Systems Electrician 0.00 2.00 00920 Water Systems Operator II 2.70 2.70 04530 Water Systems Operator III 2..80 2.80 09130 Engineering Intent, P/T 5.00 5.00 09260 Sr. Maintenance Worker, P/T 9.00 9.00 09960 Water Conservation Representative, P/T 4.00 4.00 TOTAL 39.65 18.00 43.65 18.00 6-15 ENTERPRISE FUND WATER ENTERPRISE ACCOUNTING UNIT Interfund Transfer 06017019 ACCRuntACTUAL ACTIAL pR4JPC,TED PI2OP0$�D LINE ITEM RESOUI3GES _ _ ,s . .. MM FY 1516 FY 15437M QTY 17 18 FY 18,18 68000-057 Transfer to Hund 057 1,206,288 1,268,283 1,280,780 1,280,780 68000-066 Transfer to Hund 066 3,238,910 3,435,781 4,400,000 3,000,000 4,445,198 4,704,064 5,680,780 4,280,780 SUBTOTAL TRANSFERS TOTAL 4,445,198 4,704,064 5,680,780 4,280,780 ENTERPRISE FUND WATER ENTERPRISE ACCOUNTING UNIT Water Debt Service 06017020 QecoOa ,LINE ITEM RESOURCES ACTl1HL ; ACTUAL PRpJECTflD) PRQPpSED _. Cotle -,: ....,:; ...........`. FY1516° FY4517 ,..... FY 17.18 FY 1$.19 62300 Contract Services -Professional 2,250 0 2,500 2,500 62401 Trustee Fee 2,546 2,364 3,000 3,000 4,796 2,364 5,500 5,500 SUBTOTAL CONTRACTUAL 67000 Loan Payment OCWD 0 0 99,935 0 67110 Interest -Debt Services 13,116 6,522 (1,504) 0 67300 Bond Principal 0 0 685,000 710,000 67310 Bond Interest 658,524 601,476 676,525 645,075 671,640 607,998 1,459,956 1,355,075 SUBTOTAL DEBT SERVICE TOTAL 676,436 610,362 1,465,456 1,360,575 6-17 ENTERPRISE FUND WATER ENTERPRISE ACCOUNTING UNIT Water Uty Wtr Prod & Supply 06017640 LINA fTEM lCES , A6cdaut' u Tcid ACTUAL y JA -fY PROJECTED . , 17�16" ... M SEW T, 61000 Salaries Regular 764,249 718,894 628,851 1,116,730 61020 Salaries Part -Time 45,033 56,762 60,743 73,950 61040 Salutes Overtime 94,183 92,754 170,244 90,000 61100 Retirement -Employer Contribution 146,433 137,660 162,071 329,030 61110 Part-Timc, Retirement 1,685 2,123 2,278 0 61120 Medicare Insurance 12,671 11,781 11,780 16,585 61130 Health Insurance 137,887 113,879 98,153 210,670 61170 Retiree Health Benefits (53,561) 12,042 0 0 61180 Worker Compensation Insurance 70,983 67,394 58,662 121,135 1,219,464 1,213,288 1,192,781 1,958,100 SUBTOTALPERSONNEL, 62000 Utilities 2,211,567 1,880,297 1,257,480 1,975,250 62010 Communications 41,545 44,795 46,508 45,000 62120 Raining, Transportation, Meeting 29,031 19,970 23,538 41,160 62140 Membership, Subscription & Dues 109,733 125,022 173,895 192,010 62300 Contract Services -Professional 8,430,061 11,574,654 13,528,895 15,143,485 62320 Maintenance & Repair Buildings & Ground 17,851 2,884 36,724 50,000 62321 Maintenance & Repair Improvement 1 0 0 0 25,000 62322 Maintenance & Repair Machinery & Equipment 1,837 0 991 31,000 62500 Rent Payments 0 0 232,380 10,841,624 13,647,622 ---0 15,068,021 17,735,285 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 9,361,951 9,170,489 9,681,187 10,409,395 63300 Gas & Diesel 15,489 13,592 17,519 21,280 8,377,440 9,184,081 9,698,706 10,430,675 SUBTOTAL COMMODITIES 65010 Rental City Equipment 40,594 45,292 42,480 58,405 65011 Equipment Replacement Charges 0 24,696 24,430 38,830 65012 Accident Repair & Replacement Charge 3,060 3,315 3,060 2,400 65050 Info Tech Charges 517,480 517,480 517,480 517,480 65100 Liability Charges 367,272 402,305 401,550 408,080 65400 Indirect Costs 68,699 73,144 71,956 108,090 997,095 -70-66,232 1,060,956 1,133,285 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 106294 870,000 700,000 0 106,294 870,000 700,000 SUBTOTAL CAPITAL 67200 Principal -Capital Lease 0 0 20,725 20,725 0 0 20,725 20,725 SUBTOTAL DEBT SERVICE 68000-051 Transfer to Fund 051 0 20,726 0 0 0 20,726 0 0 SUBTOTAL TRANSFERS SUBTOTALMISCELLANECUS 0 0 0 0 TOTAL 27,911,189 31,978,070 mm.AUTHORIZEM TONiNEL." A, D Part �a --- -:'�- _v" 7" , TinQ, , 04125 Assistant Instrument Technician 1.00 2.00 04130 Instrument Technician 1.00 1.00 02129 Principal Civil Engineer (MM) 0.20 0.20 04410 Water Resources Manager (MM) 0.50 0.50 07795 Water Services Production Supervisor 0.95 0.95 TBD3 Water Systems Electrician 0.00 100 00920 Water Systems Operator H 2.70 2.70 04530 Water Systems Operator 1[1 2.80 2.80 09130 Engineering Inform PIT 1.00 1.00 09260 Sr. Maintenance Worker, PIT 3.00 3.00 TOTAL 915 4.00 1215 4.00 6-18 ENTERPRISE FUND WATER ENTERPRISE ACCOUNTING UNIT Water System Maint 06017641 Account ""�"PROPOSED Catle LIFE ITEM RESOURCES 7ACTUPI-! Fy 151&. ACTUAI FY1$'971 PROJECTED 9718 FY T$ 7:8 61000 Salaries Regular 826,952 931,255 946,020 1,371,175 61020 Salaries Part -Time 20,867 33,292 21,288 56,770 61040 Salaries Overtime 198,701 169,234 154,135 135,000 61100 Rethenrent-Employer Contribution 166,470 212,345 267,516 384,570 61110 Part -Time Retirement 172 645 166 0 61120 Medicare Insurance 15,209 15,881 16,298 19,010 61130 Health Insurance 174,809 217,938 228,779 325,695 61170 Retiree Health Benefits (95,382) 21,872 0 0 61180 Worker Compensation Insurance _ 95,699 106,653 107,100 179,395 1,403,495 1,709,113 1,741,302 2,471,615 SUBTOTALPERSONNEL 62010 Communications 12,682 12,665 17,709 20,000 62120 Training, Transportation, Meeting 15,396 16,690 23,407 20,000 62140 Membership, Subscription & Dues 2,842 1,913 4,805 41,055 62251 Other Agency Services 322 327 0 0 62300 Contract Services -Professional 656,725 536,452 822,782 765,260 62320 Maintenance & Repan Buildings & Ground 0 0 0 100,000 62322 Maintenance & Repan Machinery & Equipment 3,792 0 2,020 2,030 691,759 568,047 870,722 948,345 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 432,481 482,772 570,646 651,875 63300 Gas & Diesel 52,673 52,869 50,816 71,140 485,154 535,640 621,463 723,015 SUBTOTAL COMMODITIES 65010 Rental City Equipment 271,870 270,508 259,290 263,310 65011 Equipment Replacement Charges 74,648 98,071 114,625 137,760 65012 Accident Repair& Replacement Charge - 5,076 4,701 5,255 4,825 65020 City Yard Rental 196,540 208,015 208,015 298,015 65050 Info Tech Charges 129,200 129,200 129,200 129,200 65100 Liability Charges 193,474 211,505 211,530 214,970 65400 Indirect Costs - 80,044 95;972 93,865 126,665 950,852 1,017,972 1,021,780 1,084,745 SUBTOTAL FIXED CHARGES 66400 Machimay & Equipment 188,630 275,650 1,154,958 985,000 188,630 275,650 1,154,958 985,000 SUBTOTAL CAPITAL SUBTOTAL DEBT SERVICE 0 0 0 0 68000-059 'Transfer to Fund 059 0 0 31,155 31,155 0 0 31,155 31,155 SUBTOTAL TRANSFERS SUBTOTAL MISCELLANEOUS 0 0 0 0 TOTAL 3,719,889 4,106,422 5,441,379 6,243,875 Joq Code AUTHORIZED PEt�2$ONNi L ., ADOPTED FY 17 18 :PROPOSED FY 18 19 r. Full Trme; W. kSact Tang Pull fitme Part Sime,,,,: 01850 Contracts Administrator 0.50 0.50 04215 Equipment Operator - Water Services 4.00 4.00 02129 Principal Civil Engineer (MM) 0.25 0.25 07776 Senior Water Services Supervisor 0.50 0.50 07750 Water Services Crew Leader 1.25 1.25 07775 Water Services Supervisor 2.25 1.25 07780 Water Services Utility Inspector 0.00 2.00 07790 Water Services Worker lI 6.00 6.00 09260 Sr. Maintenance Worker, P/T 3.00 3.00 TOTAL 1475 3.00 15.75 3.00 6-19 ENTERPRISE FUND WATER ENTERPRISE ACCOUNTING UNIT Water -Mise Expenses 06017642 EINE:ITER qE2l E-uw TUAL--, ROQ R GndO mn-, m. .qNAQ fyl Y7 Pl 17� ............. .. FY_ . -18 99- -----..-..-.- 62000 Utilities 0 3,138 2,175 0 62251 Other Agency Services 0 77,943 15,117 29,165 0 81,081 17,292 29,165 SUBTOTAL, CONTRACTUAL SUBTOTAL COMMODITIES 0 0 0 0 65040 Computer Services Charge 298,425 298,425 298,425 0 65050 Info Tech Charges 0 0 0 298,425 65220 Treasury/Accounting Charges 1,954,545 1,954,545 1,954,545 1,954,545 65500 General Fund Overhead 6,926,000 4,537,918 4,537,920 4,537,920 9,178,970 6,790,888 6,790,890 6,790,890 SUBTOTAL FIXED CHARGES TOTAL 9,178,970 6,871,969 6.808,182 6,820,055 W RT de M0T AUTHORIZ D PERSONNEL l a ---------- S 'QI KRA, MTe:11 TIM2 _t r' -E. TOTAL 0 0 0 0 6-20 ENTERPRISE FUND WATER ENTERPRISE ACCOUNTING UNIT Water Quality 06017644 Aoaount LINE ITEM RESOURCES .„Code .:. ACTUAL' FY 15 16.:.� ACTUAL FY 16'17 PROJECTED FY 17 19 'p PROPgSED FY 19.19 61000 Salaries Regular 707,784 719,838 676,868 374,560 61020 Salaries Part -Tune 31,543 40,023 67,987 64,525 61040 Salaries Overtime 121,643 93,904 103,037 200,000 61100 Retirement -Employer Contribution 135,754 150,829 185,162 116,635 61110 Part -Time Retirement 588 1,271 2,550 0 61120 Medicare Insurance 10,905 10,208 10,525 6,365 61130 Health Insurance 127,128 117,920 123,338 68,140 61170 Retiree Health Benefits (72,664) 15,467 0 0 61180 Worker Compensation Insurance 86,246 87,223 88,035 52,365 1,148,925 1,236,683 1,257,500 882,590 SUBTOTALPERSONNEL 62010 Communications 62120 Training, Transportation, Meeting 6,753 6,976 7,505 8,103 8,587 13,810 4,500 3,275 62140 Membership, Subscription & Dues 62300 Contract Services -Professional 22,427 220,238 21,267 319,830 20,941 816,726 18,915 310,590 62322 Maintenance & Repair Machinery & Equipment 7 003 0 0 3,020 263,398 356,704 86Q065 340,300 SUBTOTALCONTRACTUAL 63001 Miscellaneous Operating Expenses 474,116 468,950 424,440 201,900 63300 Gas&Diesel 13,797 14,229 14,255 3,565 487,913 483,179 438,695 205,465 SUBTOTAL COMMODITIES 65010 Rental City Equipment 40,336 34,248 34,250 12,685 65011 Equipment Replacement Charges 22,707 30,096 30,095 13,510 65012 Accident Repair& Replacement Charge 3,864 3,024 3,025 730 65050 him Tech Charges 45,675 45,675 45,675 45,675 65100 Liability Charges 48,393 52,845 52,910 53,770 65400 Indirect Costs 65,786 72,143 71,186 55,985 226,761 238,031 237,141 182,355 SUBTOTAL FIXED CHARGES 66400 Machinery&Equipment 94,887 0 210,000 80,000 94,887 0 210,000 80,000 SUBTOTAL CAPITAL TOTAL - 2,221,884 2,314,598 3,003,400 1,690,710 Job AUTHOkIZEd PERSONNEL ;GudeNREullTJta-5m PDOPTED FY 17 18 PaYt7im¢ PROPOSED PUI1Trme FY i8 19 _ Part 02129 Principal Civil Engineer (MM) 0.25 0.25 07756 Water Services Meter Repairer II 4.00 0.00 07760 Water Services Quality Coordinator 1.00 1.00 07765 Water Services Quality Inspector 2.00 1.50 07770 Water Services Quality Supervisor 1.00 1.00 07780 Water Services Utility Inspector 1.00 0.00 09260 Sr, Maintenance Worker, P/T 3.00 0.00 09960 Water Conservation Representative,P/T 4.00 4.00 TOTAL 9.25 7.00 3.75 4,00 6-21 ENTERPRISE FUND WATER ENTERPRISE ACCOUNTING UNIT Water Admin/Engineering 06017645 ACaonnl LINE ITEM RESOtIftCES ACTUAL FY d5 16 ACTUAL FY 1�u17 PROJECTED: F PI@pROSED ,: FY'A$;19 61000 Salaries Regular 424,497 538,120 655,598 753,870 61020 Salaries Part -Time 61040 Salaries Overtone 54,101 14,030 50,864 9,816 46,981 13,739 68,860 15,130 61100 Retirewnent-Employer Contribution 84,319 129,983 195,645 232,460 61110 Pan -Time Retirement 2,029 1,907 1,762 0 61120 Medicare Insurance 61130 Health Insurance 7,046 52,442 8,553 73,145 10,208 96,700 11,930 117,435 61170 Retiree Health Benefits (56,615) 13,925 0 0 61180 Worker Compensation Insurance 6;267 7,433 13,572 26,590 588,114 833,747 1,034,205 1,226,275 SUBTOTALPERSONNEL 62010 Communications 6,653 7,399 9,067 6,555 62120 Training, Transportation, Meeting 5,180 7,181 1,911 8,070 62140 Membership, Subscription & Dues 5,182 12,596 20,396 15,635 62251 Other Agency Services 62300 Contract Services -Professional 264 894,402 268 1,143,952 0 972,289 0 1,942,910 62322 Maintenance & Repair Machinery & Equipment 62600 Puking Validation 2,760 164 2,861 57 0 0 5,050 0 914,604 1,174,314 1,003,664 1,978,220 SUBTOTALCONTRACTUAL 63001 Miscellaneous Operating Expenses 51,773 28,387 65,824 141,965 63300 Gas & Diesel 2,392 3,739 4,291 4,205 54,165 32,126 70,115 146,170 SUBTOTAL COMMODITIES 65010 Rental City Equipment 15,996 14,640 17,125 13,990 65011 Equipment Replacement Charges 8,472 8,472 12,370 13,190 65012 Accident Repair & Replacement Charge 1,368 1,296 1,630 1,105 65050 Info Tech Charges 65100 Liability Charges 81,780 71,536 81,780 78,100 81,780 78,215 81,780 79,485 65240 Public Works Administrative Charges 1,484,894 1,484,895 1,484,895 1,174,585 65400 Indirect Costs 37,683 50,599 59,953 73,395 1,701,729 1,719,782 1,735,968 1,437,530 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 0 100,000 80,000 0 0 100,000 80,000 SUBTOTAL CAPITAL TOTAL 3,258,612 3,759,969 3,943,952 .4,868,195 ', Joh t AUTHORIz(D PERSONJNEI Code: ADOPTED Full Time EY1i8zg.iPROPOSED Part Tune „-Full Tne, FY 18 99 P'artTlrr)g- 02100 Assistant Engineer B 0.50 0.50 01850 Contracts Administrator 1.00 1.00 04519 Public Works Dispatcher 0,50 0.50 05030 Public Works Safety Coordinator 1.00 1.00 02131 Senior Civil Engineer 1,00 1.00 00150 Senior Management Analyst (UC) 1.00 1.00 07330 Senior Office Assistant 1.00 1.00 04410 Water Resources Manager (MM) 09130 Engineering Intern, P/T 0.50 4.00 0.50 4.00 TOTAL 6.50 4.00 6.50 4.00 ENTERPRISE FUND WATER ENTERPRISE ACCOUNTING UNIT Water Meter Services 06017646 Accounk "' LINE ITEM RESOURGES Code ,,,;_ ,. _.,. , .. '; ACTUAL. FY 1518 :: ACTUAL FY 18;17 PROJECTEb , F„YN718 nW PROPOSED FY 181;9 61000 Salaries Regular 0 0 0 415,225 61020 Salaries Part -Time 0 0 0 54,095 61100 Retirement -Employer Contribution 0 0 0 128,645 61120 Medicare Insurance 0 0 0 6,805 61130 Health Insurance 0 0 0 83,915 61180 Worker Compensation Insurance 0 0 0 68,540 0 0 0 757,225 SUBTOTALPERSONNEL 62010 Communications 0 0 0 4,500 62120 Training, Transportation, Meeting 0 0 0 3,275 62140 Membership, Subscription & Dues 0 0 0 3,000 62300 Contract Services -Professional 0 0 0 458,705 62322 Maintenance & Repan Machinery & Equipment 0 0 0 3,020 0 0 0 472,500 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 0 0 0 658,525 63300 Gas &Diesel - 0 0 0 12,305 0 0 0 670,830 SUBTOTAL COMMODITIES 65010 Rental City Equipment 0 0 0 20,315 65011 Equipment Replacement Charges 0 0 0 16,080 65012 Accident Repair & Replacement Charge 0 0 0 1,260 65400 Indirect Costs 0 0 0 41,110 0 0 0 78,765 SUBTOTAL FIXED CHARGES TOTAL 0 0 0 1,979,320 Job AUTHORIZE!] PERSONNEL ADOPTED FY 17 18 PkOPOSED FY 1B'!9 Full Time;, Palk(Ame= FuO Tnn$ ParlTrie„ . 07756 Water Services Meter Repairer li 0:00 4.00 07775 Water Services Supervisor 0.00 1.00 09260 Sr. Maintenance Worker, P/T 0.00 3.00 TOTAL 0.00 0.00 5.00 3.00 6-23 ENTERPRISE FUND WATER ENTERPRISE ACCOUNTING UNIT Recycled Water 06017647 MA 5,0 R LINE ITEM E ;M, VA T 0- T-YA T, - I I P 4 EY..17�� tj 61000 Salaries Regular 0 0 0 46,695 61100 Retirement -Employer Contribution 0 0 0 14,240 61120 Medicare Insurance 0 0 0 675 61130 Health humnince 0 0 0 1,755 61190 Worker Compensation lu=,mce 0 0 0 6,750 0 0 7 70,115 SUBTOTALPERSONNEL 62300 Contract Services -Professional 0 0 0 50,000 0 0 0 50,000 SUBTOTALCONTRACTUAL 63001 Miscellaneous Operating Expenses 0 0 0 241,840 0 0 0 241,840 SUBTOTAL COMMODITIES 65400 hidhectCosu; 0 0 0 4,090 0 0 0 4,090 SUBTOTAL FIXED CHARGES TOTAL 0 0 0 366,045 Job Gude /UTHOKIZEDPERSONNEh E m. ADDp"[FD -M FY 17r�I9. . . . . . . . . . N -5.,E PItDPOSED M*N R, FY 18 19 Parttime 07765 Water Services Quality Inspector 0.00 0.50 TOTAL coo 000 050 0.00 6-24 CAPITAL FUNDS PURPOSE: Replace deteriorated or undersized water lines to minimize disruption of water flow, increase water distribution to meet the demands of the community, and provide fire protection. Water Construction provides for additions and replacements of the underground water distribution system, which includes construction of new water mains, water service laterals, hydrants, and valves. This activity also includes the repair or replacement of City water production facilities. ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 REVENUES 06617002 Water Utility Capital Expense 50001 Prior Year Carry Forward 57011 Miscellaneous Cost Refunds 57701 Service Inst Cost Refunds 58002 Net Increase (Decrease) In Fair Value of Investment 58005 Investment Income -Trustee 59000-060 Transfer from Ford 060 TOTAL WATER CAPITAL CONSTRUCTION REVENUES EXPENDITURES 06617620 Water Bond Capital Projects 66301 Water Capital Project Subtotal Water Bond Capital Projects 06617647 Water Utility Capital Projects 65205 Internal Departments Personnel Charges 62000 Land 66220 Improvements Other than Buildings 66301 Water Capital Project 69011 Reserve Appropriation Subtotal Water Utility Capital Projects 0 0 0 0 0 0 0 0 7,080 28,731 27,622 0 124,215 (174,004) 0 0 6,551 13,477 0 0 3,238,910 3,435,781 4,400,000 3,000,000 3,376,756 3,303,985 4,427,622 3,000,000 929,851 4,013,073 149,617 0 929,851 4,013,073 149,617 0 237,906 370,299 669,171 0 0 0 1,086,497 0 359,256 154,132 0 0 2,870,279 3,898,326 3,108,910 2,450,000 0 0 0 550,000 3,467,441 4,422,758 4,864,577 3,000,000 TOTAL WATER CAPITAL CONSTRUCTION EXPENDITURES 4,397,293 8,435,830 5,014,194 3,000,000 PROJECTS FY 18-19 Water Improvements Bristol Sheet Water Main Improvements Phase 4 - Warner to Saint Andrew 1,600,000 Cambridge Pump Station Entry Improvements 250,000 Washington Well Site Improvements 250,000 Subtotal Water Improvements 2,100,000 Facility Improvements East Station Security Fencing Improvements 250,000 SA -2 Vault Improvements 100,000 Subtotal Facility Improvements 350,000 TOTAL WATER CAPITAL CONSTRUCTION PROJECTS 2,450,000 6-25 ENTERPRISE FUND RE SOURCE SUMMARY 6-26 REVENU}3S 53801 Cmnmon Area Maimeance (CAM) Costs 0 0 49,432 112,000 53802 S A WORK Center User Fee 138,770 146,556 146,556 0 53803 Rental-ConterenoeRoom 0 550 0 1,500 53805 Rental -Tres Estrellas De Oro 51,167 98,039 82,630 84,825 53808 Rental -Amtrak 34,843 34,930 34,843 43,540 53809 Rental -Lae Gift Shop 13,077 16,086 12,442 12,885 53810 Rental -Greyhound 85,768 83,636 78,652 79,020 53812 Ranted -County of Orange 143,017 122,898 0 0 53813 Rental-EDD/State of CA 89,388 81,939 89,388 0 53815 Concession -Taxi Stand 26,175 5,550 6,156 6,155 53818 Concession -Vending Machines 4,369 651 900 900 53819 OCTA Rental 1,796 2,282 2,324 2,405 53821 Rental - International Bus Lines 0 0 44,050 55,525 57000 Expense Reimbursement 153 3,360 0 0 57990 Miscellaneous Income 4,078 5,410 2,000 1,500 58000 Earning On Investments 65 0 0 110 TOTALREVENUES 592,665 601,888 549,373 400,365 EXPENDITURES 06717650 PWA-SARTCOperadons 814,184 766,858 1,459,282 1,839,680 TOTAL EXPENDITURES 814,185 766,858 1,459,282 1,839,680 ...-- 9 61000 Personnel 0 0 137,839 143,655 62000 Contractual 744,234 689,608 1,160,017 1,552,735 63000 Commodities. 6,193 10,001 10,201 180 65000 Fixed Charges 63,758 67,249 138,860 130,745 67000 Debt Service 0 0 12,365 12,365 TOTAL 814,185 766,858 1,459,282 1,839,680 wz 0.10 0.10 00190 Administrative Services Manager (MM) 02170 Executive Dir of Public Works (EM) 0.10 0.10 06140 Rejects Manager 0.10 0.10 04340 Public Works Rejects Specialist 0.40 0.40 TOTAL 0.70 0.00 0.70 0.00 6-26 ENTERPRISE FUND SANTA ANA REGIONAL TRANSPORTATION CENTER ACCOUNTING UNIT PWA - SARTC Operations 06717650 AC40Uttt LINE ITE[kI RESOURCES ;Cotle ACTUAL' r FY 15-46M AGTUiaL FX 16:7 PEfOJECTEp FY47 FIE! FY 18 18,:. 61000 Salaries Regular 0 0 95,668 95,445 61040 Salaries Overtime 0 0 96 0 61100 Retirement -Employer Contribution 0 0 24,946 29,105 61120 Medicare Insurance 0 0 1,344 1,385 61130 Health Insurance 0 0 13,509 14,360 61180 Worker Compensation Insurance 0 0 2,276 3,360 0 137,839 143,655 SUBTOTALPERSONNEL 0 62000 Utilities 183,428 168,785 156,390 156,390 62010 Conummications 12,616 13,145 10,000 10,000 62120 Training, Transportation, Meeting 0 56 0 500 62300 Contract Services -Professional 307,680 366,310 629,090 522,000 62310 Janitorial & Housekeeping 122,385. 19,818 178,571 184,890 62320 Maintenance& Repair Buildings & Ground 118,125 119,044 173,966 666,955 62322 Maintenance & Repair Machinery & Equipment 0 2,450 12,000 12,000 689,608 1,160,017 1,552,735 SUBTOTAL CONTRACTUAL 744,234 63001 Miscellaneous Operating Expenses 6,193 10,001 7,500 180 63200 Operating Materials & Supplies Buildings/Gram 0 0 2,701 0 10,001 10,201 180 SUBTOTAL COMMODITIES 6,193 65000 Building Rental 0 0 75,000 75,000 65050 Info Tech Charges 10,080 10,080 10,080 10,080 65100 ].lability Charges 1,068 955 1,170 1,185 65205 Internal Departments ;Personnel Charges 13,850 17,454 13,850 13,850 65240 Public Works Administrative Charges 38,760 38,760 38,760 30,630 67,249 138,860 130,745 SUBTOTAL FIXED CHARGES 63,758 SUBTOTAL CAPITAL 0 0 0 0 67003 Loan Payment OFF 0 0 12,365 12,365 0 12,365 12,365 SUBTOTAL DEBT SERVICE 0 SUBTOTAL TRANSFERS 0 0 0 0 SUBTOTAL MISCELLANEOUS 0 0 0 0 TOTAL 814,1.85 766,858 1,459,282 1,839,680 -Joh�' Code AUTHORIZED PERSONNEL ADOPTED kuil Yime 17 18 Par T' PROPOSED Full FY 18 19. E Part Ttme 00190 Administrative Services Manager (MM) 0.10 0.10 02170 Executive Dir of Public Works (EM) 0.10 0.10 06140 Projects Manager 0.10 0.10 04340 Public Works. Projects Specialist 0.40 0.40 TOTAL 0.70 0.00 0.70 0.00 6-27 ENTERPRISE FUND RESOURCE SUMMARY l:Dsi3 .. _.. m c- d __ _..:.w r , REVENUES 50001 Prior Year Carry Forward 0 0 203,131 1,949,485 50002 Prior You Carry Forward -ENC 0 0 183,169 0 53702 Graffiti Restitution -Courts 12,896 18,498 10,000 10,000 53710 Abatement Control Charge 14,023 12,261 10,000 10,000 53719 Sanitation Charge 7,926,650 7,344,347 7,000,000 5,500,000 57010 Miscellaneous Recoveries 24,765 14,658 4,000 2,000 57993 Write Off Collections (5,381) (5,639) 0 0 58000 panting On Investments 36,828 47,749 30,000 10,000 59000-057 Transfer from Fund 057 0 0 200,000 200,000 TOTALRF.VENUES 8,009,780 7,431,875 7,640,300 7,681,485 EXPENDITURES 06817640 Pub Wks-Enviromnent/Sanitation 1,878,285 1,318,231 1,475,430 1,583,605 06817641 Pub Wks -Roadway Cleaning 1,198,311 2,578,821 2,965,546 3,418,995 06817642 Graffitti Removal/Street Cleaning 1,326,569 176,613 0 0 06817643 Pub Wks -Street Trees 2,523,436 2,679,809 3,019,324 2,678,585 TOTAL EXPENDITURES 6,926,600 6,753,474 7,460,300 7,681,485 61000 Personnel 2,116,382 2,579,878 2,521,275 3,454,257 62000 Contractual 2,651,632 1,947,066 2,379,179 1,852,095 63000 Commodities 125,359 143,606 194,645 206,807 65000 Fixed Charges 2,033,228 2,077,517 2,064,306 1,768,164 66000 Capital 0 0 100,000 200,000 67000 Debt Service 0 0 5,410 4,677 68000 Transfers 0 5,407 .195,485 195,485 TOTAL 7,460,300 7,681,485 6,926,600 6,753,474 01772 Assistant Public Works Maintenance Manager (AM) 1.00 1.00 01850 Contracts Administrator 0.50 0.50 04200 Data Entry Office Asst 1.00 1.00 00440 Equipment Operator 3.00 3.00 04060 Maintenance Worker II 9.00 9.00 01200 Management Aide (UC) 1.00 1.00 06140 Projects Manager 1,00 1.00 04040 Public Works Crew Leader 2.35 2.35 04519 Public Works Dispatcher 0.50 0.50 04430 Public Works Maintenance Manager (MM) 1.00 1.00 02210 Sanitation Inspector II 150 2.50 04360 Street Maintenance Supervisor 1.50 1.50 04160 Street Painter L00 L00 04330 Tree Maintenance Supervisor 1.00 1.00 04170 Tree Trimmer 2.00 2.00 09070 Senior Clerical Aide, P/T 2,00 2.00 09240 Sr. Maintenance Aide I, P/T 7.75 0.00 09260 Sr. Maintenance Worker, P/T 0.00 7.75 TOTAL 28.35 9.75 28.35 9.75 l:Dsi3 ENTERPRISE FUND SANITATION ENTERPRISE ACCOUNTING UNIT Pub Wks-Environment/Sanitation 06817640 flccputtt INE ITE LM RESOURCES Code _ - ACTUAL,_ _ �Y 15' . ACTUAL FYW-1-7 pF{QJECTED ,FY 1718 PROPOSED FY'I$_`f9 61000 Salaries Regular 754,285 298,753 418,924 476,230 61020 Salaries Part -Time 33,378 971 0 0 61040 Salaries Overtime 5,303 5,936 867 5,000 61100 Retirement -Employer Contribution 139,948 73,980 118,813 145,220 61110 Part-Tnne Retirement 1,186 4 0 0 61120 Medicare Insurance 8,684 4,240 6,052 6,905 61130 Health Insurance 167,553 65,747 67,528 76,930 61170 Retiree Health Benefits (63,750) 7,965 0 0 61180 Worker Compensation Insurance 73,206 9,016 17,069 24,100 1,119,792 466,612 629,253 734,385 SUBTOTALPERSONNEL 62010 Communications 10,244 11,720 15,000 9,300 62120 Training, Transportation, Meeting 501 1,567 2,500 5,045 62140 Membership, Subscription & Dues 213 238 300 300 62300 Contract Services -Professional 109,018 128,025 112,560 198,255 62322 Maintenance & Repair Machinery & Equipment 0 0 500 500 62600 Parking Validation 344 712 500 0 120,319 142,262 131,360 213,400 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 32,068 34,717 41,710 41,710 63300 Gas & Diesel 36,106 30,058 29,915 34,600 63301 Alternative Fuel-CNTG 0 0 105 0 SUBTOTAL COMMODITIES 68,174 64,775 71,730 76,310 65010 'Rental City Equipment 124,434 123,520 108,530 105,430 65011 Equipment Replacement Charges 5,895 7,860 11,760 7,860 65012 Accident Repair& Replacement Charge. 3,807 4,296 4,415 4,130 65040 Computer Services Charge 0 4,840 4,840 0 65050 Into Tech Charges 0 19,200 19,200 24,040 65100 Liability Charges 0 27,442 27,440 - 27,905 65220 Treasury/Accounting Charges 0 24,110 24,110 24,110 65240 Public Works Administrative Charges 375,206 406,472 406,475 322,865 65400 Indirect Casts 60,658 25,828 35,301 42,155. 570,000 643,568 642,071 558,495 SUBTOTAL FIXED CHARGES 67200 Principal -Capital Lease 0 0 1,015 1,015 0 0 1,015 1,015 SUBTOTAL DEBT SERVICE 68000-051 Transfer to Fraud 051 0 1,014 0 0 0 1,014 0 0 SUBTOTAL TRANSFERS TOTAL 1,878,285 1,318,231 1,475,430 1,583,605 Job _Cdtle A4THORTZEbPERSONNEL ADOPTED FY i7 j8 ; PROPOSE FY 1� 19'o s :. Full Tlme; Part Time . _Full Tlme Part Tme", 01772 Assistant Public Works Maintenance Manager (. 0.33 0.33 04200 Data Entry Office Asst 0.50 030 01200 Management Aide (UC) 0.33 0.33 06140 )'rejects Manager 0.33 0.33 ' 04519 Public Works Dispatcher 0.16 0.16 04430 Public Works Maintenance Manager (MM) 0.33 0.33 02210 Sanitation Inspector I) 2.50 2.50 04360 Street Maintenance Supervisor 0.50 0.50 TOTAL 4.98 0.00 4,98 0.00 6-29 ENTERPRISE FUND SANITATION ENTERPRISE ACCOUNTING UNIT Pub Wks -Roadway Cleaning 06817641 a Account LINE ITEM RESOURCES L'otle ACTUAL FY 1516 dCTUAL Fi'1G17 PRQJED-TED FY171&,t.'.. PROPOSEP EY 18 q,9 61000 Salaries Regular 41,482 709,006 578,979 803,725 61010 Salaries Cash Out/Separation 0 0 0 33,150 61020 Salaries Part -Time 0 16,669 41,527 82,150 61040 Salaries Overtime 0 12,230 4,592 20,000 61100 Retirement -Employer Contribution 7,179 143,532 156,149 241,760 61110 Part -Time Retirement 0 936 982 0 61120 Medicare Insurance 536 9,311 8,637 12,540 61130 Flealth Insurance 5,396 161,512 128,371 177,115 61170 Retiree Health Benefits (99,070) 17,058 0 0 61180 Worker Compensation Insurance 1,024 75,000 57,106 97,990 (43,453) 1,145,254 976,343 1,468,430 SUBTOTALPERSONNEL 62010 Communications 5,983 6,184 6,500 3,500 62120 Training, Transportation, Meeting 0 290 500 1,000 62140 Membership, Subscription & Dues 19 38 100 100 62300 Contract Services -Professional 761,494 752,946 970,559 913,445 767,496 759,458 977,659 918,045 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 4,293 20,708 65,000 85,000 63100 Uniforms& Tools 0 0 1,000 1,500 63300 Gas & Diesel 1,072 3,080 3,075 2,550 5,364 23,788 69,075 89,050 SUBTOTAL COMMODITIES 65010 Rental City Equipment 6,684 10,128 11,210 11,210 65012 Accident Repair & Replacement Charge 720 990 1,080 1,010 65020 City Yard Rental 92,403 97,800 97,800 97,800 65040 Computer Services Charge 30,995 35,835 35,835 0 65050 Info Tech Charges 135,330 154,530 154,530 190,365 65100 Liability Charges 90,210 126,057 126,070 128,135 65220 Treasury/Accounting Charges 0 24,110 24,110 24,110 65230 Hearing Officer Charges 5,000 0 5,000 5,000 65240 Public Works Administrative Charges 104,702 135,967 135,970 109,910 65400 Indirect Costs 2,560 62,422 52,449 77,515 468,904 647,838 644,054 645,055 SUBTOTAL F=,D CHARGES 66400 Machinery & Equipment 0 0 100,000 100,000 0 0 100,000 100,000 SUBTOTAL CAPITAL 67200 Principal -Capital Lease 0 0 2,930 2,930 0 0 2,930 2,930 SUBTOTAL DEBT SERVICE 68000-051 Transfer to Fund 051 0 2,483 0 0 68000-059 Transfer to Fund 059 0 0 195,485 195,485 0 2,483 195,485 195,485 SUBTOTAL TRANSFERS TOTAL 1,196,311 2,578,821 2,965,545 3,418,995 JOS AUTHORIZED PERSONNEL Code ADOPYED FII TimB' F'Y 17 18 Part Ttme PROPOSES Full Time Ki 1>`< 49 ' Part Time 01772 Assistant Public Works Maintenance Manager (. 0.33 0.33 01850 Contracts Administrator 0.50 0.50 00440 Equipment Operator 1.00 1.00 04060 Maintenance Worker II 3.00 3.00 01200 Management Aide(UC) 0.33 0.33 06140 Projects Manager 0.33 0.33 04040 Public Works Crew Leader 1.35 1.35 04519 Public Works Dispatcher 0.17 0.17 04430 Public Works Maintenance Manager (MM) 0.33 0.33 04360 Street Maintenance Supervisor 1.00 1.00 04160 Street Painter 1.00 1.00 09070 Senior Clerical Aide, P/T t.00 1.00 09240 Sr. Maintenance Aide I, P/T 3.75 0.00 09260 Sr. Maintenance Worker, P/T 0.00 3.75 TOTAL 9.34 4.75 9.34 4.75 6-30 ENTERPRISE FUND SANITATION ENTERPRISE ACCOUNTING UNIT Graffitti Removal/Street Cleaning 06817642 P,cconnt LINE ITEM RESOURCES .,, hCode ACT4AL FY75'16,- ACTUAL PY 16'17, PROJECTED h�Y1718 PROPQSED ? FY 18.79 61000 Salaries Regular 98,266 56,691 0 0 61020 Salaries Part -Time 33,037 7,143 0 0 61040 Salaries Overtime 3,886 833 0 0 61100 Redrement-Employer Contribution 18,850 12,161 0 0 61110 Part -Time Retirement 1,239 255 0 0 61120 Medicare Insurance 1,949 922 0 0 61130 Health Insurance 14,921 10,523 0 0 61170 Retiree Health Benefits (53,962) 0 0 0 61180 Worker Compensation Insurance 1,952 4,458 0 0 120,138 92,986 0 0 SUBTOTALPERSONNEL 62010 Couununications 6,040 943 0 0 62140 Membership, Subscription & Dues 44 38 0 0 62300 Contract Services -Professional 868,247 75,000 0 0 874,331 75,980 0 0 SUBTOTALCONTRACTUAL 63001 Miscellaneous Operating Expenses 1,227 408 0 0 63300 Gas &Diesel 1,781 160 0 0 SUBTOTAL COMMODITIES 3,008 568 0 0 65010 Rental City Equipment 4,188 1,080 0 0 65012 Accident Repair & Replacement Charge 969 90 0 0 65040 Computer Services Charge 14,520 0 0 0 65050 Info Tech Charges 57,600 0 0 0 65100 Liability Charges 75,342 0 0 0 65220 Treasury/Accounting Charges 72,330 0 0 0 65240 Public Works Administrative Charges 93,801 0 0 0 65400 Indirect Costs 10,342 5,463 0 0 329,092 6,633 0 0 SUBTOTAL FIXED CHARGES 68000-051 Transfer to Fund 051 0 446 0 0 0 446 0 - 0 SUBTOTAL TRANSFERS TOTAL, 1,326,569 176,613 0 0 Job" a° -ME Code AUTHORIZED PERSONNEL AD9PTED fiu0 Timeq, FY1Z 18 - PIi6PD5ED TimeEllPart Time' TOTAL 0 0 0 0 6-31 ENTERPRISE FUND SANITATION ENTERPRISE ACCOUNTING UNIT Pub Wks -Street Trees 06817643 Atcnutt LINE ITEM RESOU,.RC�ES Cotle AUP-CTUAL. �Y151B ACTUAL FY 10 ?♦7 PRO:{ECTED FY,M718 pRbPOSEO 19 '.. 61000 Salaries Palmier 632,154 521,466 485,826 714,637 61020 Salaries Part -Tire 36,624 47,736 71,638 43,015 61040 Salaries Overtime 10,427 16,140 17,827 22,500 61100 Retirement -Employer Contribution 110,595 116,957 149,015 218,919 61110 Part -Time Retirement 1,290 1,745 1,910 - 61120 Medicare Insurance 9,546 7,995 8,224 10,957 61130 Health Insurance 128,917 101,986 122,738 166,987 61170 Retiree Health Benefits (82,856) 8,481 0 - 61180 Worker Compensation Insurance 73,208 52,520 58,502 74,427 919,904 915,679 1,251,442 SUBTOTAL PERSONNEL 875,025 62010 Communications 14,568 18,935 20,000 10,000 62120 Training, Transportation, Meeting 1,002 710 2,000 1,250 62140 Membership, Subscription & Dues 238 238 1,000 1,252 62300 Contract Services -Professional 871,740 939,695 1,196,160 681,898 62321 Maintenance & Repair Improvement 1 0 8,882 50,000 25,000 62322 Maintenance & Repair Machinery & Equip. 1,940 907 1,000 1,250 1,270,160 720,650 SUBTOTAL CONTRACTUAL889,487 969,366 63001 Miscellaneous Operating Expenses 25,510 33,797 26,420 25,000 63100 Uniforms & Tools 106 204 1,000 0 63300 Gas &Diesel 23,196 20,475 26,420 16,447 48,812 53,840 41,447 SUBTOTAL COMMODITIES 54,476 65010 Rental City Equipment 190,368 196,092 196,090 98,045 65011 Equipment Replacement Charges 20,676 20,676 20,675 10,337 65012 Accident Repair& Replacement Charge 3,072 3,072 3,075 1,740 65020 City Yard Rental 22,008 23,295 23,295 11,647 65040 Computer Smvices Charge 10,580 15,420 15,420 0 65050 Info Tech Charges 55,510 74,710 74,710 45,065 65100 Liability Charges 29,695 59,972 59,910 30,450 65220 Treasury/Accounting Charges 0 24,110 24,110 12,055 65240 Public Worcs Administrative Charges 281,404 312,672 312,670 254,170 65400 Indirect Costs 51,919 49,460 48,226 101,105 665,232 779,478 778,181 564,614 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 0 0 100,000 0 0 0 100,000 SUBTOTAL CAPITAL 67200 Principal -Capital Lease 0 0 1,465 732 0 0 1,465 732 SUBTOTAL DEBT SERVICE 68000-051 Transfer to Fund 051 0 1,464 0 0 0 1,464 0 0 SUBTOTAL TRANSFERS SUBTOTAL MISCELLANEOUS 0 0 0 0 TOTAL 2,523,436 2,679.809 3,019,324 2,678,885 JoS.: AUTHORIZED PERSONNEL - . Cotle.1-11 ADot�tEn FuIIIl�Ie;, FY'1718 Par�Tiure PROPOSED FWl Time Pr4a 19 PartTtma .. 01772 Assistant Public Works Maintenance Manager(_ 0.34. 0.34 04200 Data Entry Office Asst 0.50 0.50 00440 Equipment Operator 2.00 2.00 04060 Maintenance Wariest It 6.00 6.00 01200 Management Aide (UC) 0.34 0.34 06140 Projects Manager 0.34 0.34 04040 Public Works Crew Leader 1.00 1.00 04519 Public Works Dispatcher 0.17 037 04430 Public Works Maintenance Manager (MM) 0.34 0.34 04330 Tree Maintenance Supervisor 1.00 1.00 04170 Tree Trimmer 2.00 2.00 09070 Senior Clerical Aide, P/T 1.00 1.00 09240 Sr, Maintenance Aide I, P/T 4.00 0.00 09260 Sr. Maintenance Worker, RE 0.00 4.00 TOTAL 5.00 14.03 14.03 5.00 6-32 ENTERPRISE FUND RESOURCE SUMMARY 6-33 REVENUES 50001 Prior Year Carry Forward 0 0 0 1,922,695 50002 Prior Year Carry Forward -ENC 0 0 76,117 0 50052 Refuse Contract Program Surcharge 5,729,244 5,454,427 6,050,000 6,167,180 52025 State Grants -Direct (95,501) 317,308 177,000 177,300 53718 Refuse Collection Charge 10,279,486 10,367,627 10,507,440 10,576,390 53723 NPDES Refuse Residential 162,551 163,804 180,000 180,000 53724 NPDES Refuse Non -Residential 808,477 763,888 745,000 830,000 57010 Miscellaneous Recoveries 1,357,642 1,356,898 1,350,000 1,350,000 57702 County Waste importation 0 572,184 0 849,400 57993 Write Off Collections (11,735) (11,423) 0 0 58000 Earning On Investments 62,154 83,779 80,000 15,000 TOTAL REVENUES 18,292,316 19,068,492 19,165,557 22,067,965 EXPENDITURES 06917019 Refuse lnterfund Transfer 971,027 789,179 925,000 1,010,000 06917640 Refuse Collection Service 16,587,387 16,860,537 17,675,854 21,057,965 TOTAL EXPENDITURES 17,558,414 17,649,716 18,600,854 22,067,965 61000 Personnel 233,632 247,032 760,532 866,310 62000 Contractual 8,408,274 8,664,883 9,192,397 11,874,915 63000 Commodities 2,085 3,230 5,852 8,415 65000 Fixed Charges 7,916,403 7,942,551 7,717,073 8,298,325 66000 Capital 26,992 2,841 0 10,000 68000 Transfers 971,027 789,179 925,000 1,010,000 TOTAL 18,600,854 22,067,965 1.7,558,414 17,649,716 �3 _moi 00190 Administrative Services Manager (MM) 0.20 0.20 00440 Equipment Operator 1.00 1.00 02170 Executive Dir of Public Works (EM) 0.20 0.20 04060 Maintenance Worker II 1.00 1.00 01200 Management Aide (UC) 0.15 0.15 06.140 Projects Manager 0.80 0.80 02210 Sanitation Inspector 11 1.50 1.50 04360 Street Maintenance Supervisor 0.50 0.50 09770 Administrative Aide, P/T - 0.50 0.50 09240 Sr. Maintenance Aide I, P/T 0,25 0.00 09260 Su Maintenance Worker, P/T 0.00 0.25 TOTAL 5.35 0.75 5.35 0.75 6-33 ENTERPRISE FUND REFUSE COLLECTION ENTERPRISE ACCOUNTING UNIT Refuse Interfund Transfer 06917019 9E 7- --AQTUALEJ,. CtURCEg" 'MI pd H -.Y 5,4 �Tj XX7 I 68000-057 Transfer to Fund 057 971,027 789,179 925,000 1,010,000 971,027 789,179 925,000 1,010,000 SUBTOTAL TRANSFERS TOTAL 971,027 789,179 925,000 1,010,000 6-34 REFUSE COLLECTION ENTERPRISE ACCOUNTING UNIT Refuse Collection Service 06917640 Account LINE ITEM RESOURCES .- ,.Code" - ACTUAL FY'(5 16 ACTUAL FY 16:17 PROJECTED, FY PROPOSED .._ FX18 19= 61000 Salaries Regular 171,513 148,623 475,014 519,010 61010 Salaries Cash Out/Separation 0 0 0 31,540 61020 Salaries Part -Time 11,283 15,102 18,912 16,640 61040 Salaries Overtime 226 2,168 3,293 0 61100 Retirement -Employer Contribution 33,010 37,160 131,135 158,890 61110 Part -Time Retirement 423 571 709 0 61120 Medicare Insurance 2,335 2,403 24,784 7,765 61130 Health Insurance 21,649 23,569 73,197 89,950 61170 Retiree Health Benefits (19,835) 5,098 0 0 61180 Worker Compensation Insurance 13,029 12,337 33,488 42,515 233,632 247,032 760,532 866,310 SUBTOTAL PERSONNEL 62120 Training, Transportation, Meeting 0 1,349 5,000 10,000 62300 Contract Services -Professional 8,408,274 8,663,534 9,187,397 11,864,915 8,408,274 8,664,883 9,192,397 11,874,915 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 1,049 Lin 1,500 5,000 63300 Gas & Diesel 1,036 2,097 4,352 3,415 2,085 3,230 5,852 8,415 SUBTOTAL COMMODITIES 65010 Rental City Equipment 10,224 14,168 27,815 35,100 650I1 Equipment Replacement Charges 0 21640 0 3,960 65012 Accident Repair & Replacement Charge 720 932 635 1,105 65040 Computer Services Charge 63,565 63,565 63,565 0 65050 tufo Tech Chargee 305,895 305,895 305,895 369,460 65100 Liability Charges 207,100 226,415 226,430 230,110 65220 Treasury/Accounting Charges 53,020 53,020 53,020 53,020 65240 Public Works Administrative Charges 938,015 - 938,015 676,775 540,550 65300 Contract' Program Surcharge 4,972,000 4,972,000 4,972,000 5,667,180 65310 Program Savings Recovery 1,352,000 1,352,000 1,352,000 1,352,000 65400 Indirect Costs 13,864 13,901 38,938 45,840 7,916,403 7,942,551 7,717,073 8,298,325 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment - 26,992 2,841 0 10,000 26,992 2,841 0 10,000 SUBTOTAL CAPITAL TOTAL 16,587,387 16,860,537 17,675,854 21,057,965 .JObADOPTEDFY17'I 'Code AI)TNORIZED }?EkSOIj}�I)=L Full Time:Pae�Tgna PROPOS�p Full Time_ FY 1819 : Parf'f7ni` 00190 Administrative Services Manager (MM) 0.20 0.20 00440 Equipment Operator 1.00 Loo 02170 Executive Du' of Public Works (EM) 0.20 0.20 04060 Maintenance Worker 1.00 1.00 01200 Management Aide (UC) 0,15 0.15 06140 Projects Manager 0.80 0.80 02210 Sanitation Inspector It 1.50 1.50 04360 Street Maintenance Supervisor 0.50 0.50 09770 Administrative Aide, P/T_ 0.50 0.50 09240 Sr. Maintenance Aide I, P/T 0.25 0,00 09260 Sr. Maintenance Worker, P/T 0.00 0.25 TOTAL 5.35 0.75 5.35 0.75 6-35 Summary Page - 1 CAPITAL FUND SUMMARY Ine"a" (Dec.") %of Over Prlor Fear DEPARTMENT/ Actual Actual PROJECTED PROPOSED FY 18-19 FF I7-181,18-19 AGENCY FY 15-16 FY 16-17 FY 17-18 FY 1849 Tend I.$ It, % REVENUES 30 Prop. IBlnttaslnmtu, Bond 0 726,890 1,143 0 N/A (1,143) 0.0% 32 M.,.M 8,221,279 15,921,973 0 4,846,984 9.9% 4,846,984 Na 33- 49 Transportation Area Funds 889,510 1,362,809 1,559,154 200,000 0.4% (1,359,154) -87.2% 54 Sewer Capital Recovery 697,596 981,406 344,450 375,000 0.8% 30,550 8.9% 55 Sewer Connection Project 1,737,477 1,121,096 1,433,740 575,000 1.2% (858,740) -59.9% 58 Residential Street Improvement 4,760,708 650,370 365,315 313,000 Ob% (52,315) .14.3% 59 Select Street Construcdon 8,191,813 17,038,865 11,176,419 6,988,325 14.3% (4,188,094) -37.5% 147 Federal Aid Safety Program 80,969 999,383 974,209 0 n/a (974,209) -100.0% 148 Traffic Spotery Management Grant 255,482 1,863,851 170,504 13,237,000 27.1% 13,066,496 7663.4% 161 State Capital Grants Fund - 1,030,800 0 4,101,806 2,544,990 5.2% (1,556,816) -38.0% 169 Habitat Conservation Fund 36,448 0 0 0 N/A 0 N/A 172 State Recreation Tails Program 110,050 165 0 0 N/A 0 N/A 201 Local Drainage Area Fees 211,976 275,192 129,703 488,000 1.0% 358,297 276.2% 301 Park Acquisition8cDew. 2,917,611 2,346,175 1,984,696 9,461,875 19.4% 7,477,179 376.7% 400 Police Building Debt Service 4,635,975 0 4,622,660 4,622,660 9.5% 0 0.0% 404 COSA 2014 Lease Financing Debt Service 5,166,871 5,169,830 5168,480 5,162748 10.6% (5732) .0.1% 38,944,565 48,458,005 32,032,280 48,815,582 100.0% 16,783,302 52.4% EXPENDITURES BY DEPARTJIENT Public Works Agency 30 Prep, IB Infrs,smeture Bond (366,744) 0 0 0 N/A 0 N/A 32 Ma..mM 8,046,428 15,512,868 0 4,846,984 W. 4,846,984 N/A 33 to 49 Transportation Area Funds 20,648 9,421 1,329,231 200,000 2.7% (1,129,231) -85.0% 54 Sewer Capital Recovery 85,442 69,566 50,456 375,000 0.1% 324,544 643.2% 55-532 Sewer Commonoa Project 49,469 1,680,083 70,631 575,000 0.1% 504,369 714.1% 58 -Vet Residential Street Improvement 4,594,933 252,559 6,195 313,000 0.0% 306,805 4952.4% 59-551 Select Skeet Construction 8,650,000 17,302,501 7,640,143 6,988,325 15.7% (651,818) -8.5% 147 Federal Aid SaFety Pmgrmn 309,726 1,723,608 564,580 0 1.2% (564,580) -100.0% 148 Traffic System Management Grant 463,450 2,421,529 2,011,777 13,237,000 4.1% 11,225,223 558.0% 201 to 226 Drainage Assessment 31,431 104,980 390,375 488,000 LO% 97,625 25.0% Public Works Agency Total 21,884,784 39,077,116 12,063,388 27,023,309 55.4% 14,959,921 124.0% Non-Depnrtmentnl 400 Police Building Debt Service 4,618,716 0 4,622,660 4,622,660 9.5% 0 0.0% 404 COSA 2014 Lease Eastern, Debt Service 5,155,867 5,169,826 5,168,480 5,162,748 10.6% (5,732) -0.1% Non-Departumital Total 9,774,583 5,169,826 9,791,140 9,785,408 20.0% 4,621,313 472% Parks, Recreation & Community Services 161-Var Slate Capital Granas Pond 1,164,444 18,459 4,101,806 2,544,990 8.4% (1,556,816) -38.0% 169 Habitat Consou stian Fond 19,240 0 0 0 N/A 0 N/A 172 State Recreation Trails Program 0 0 0 0 N/A 0 N/A 301 Park Acquisition at, Dov. 1,302,904 1,003,958 446,038 9,461,875 19.4% 9,015,837 2021.3% Parks, Ree Nr Community Services Tend 2,486,588 1,022,416 4,547,844 12,006,865 24.6% 7,459,021 164.0% GRAND TOTAL 34,145,954 45,269,358 26,402,372 48,815,582 100.0% 22,413,210 84.9% Summary Page - 1 CAPITAL FUNDS PURPOSE; The Infrastructure Bond Package passed by California voters in November 2006 included proposition IB, which contained almost $20 billion for various transportation projects in California. ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 REVENUES 03017002 PROP IB INFRASTRUCTURE BOND 52363 State Local Partnership Program (SLPP) 0 725,569 0 0 58000 Earning. On Investments 0 1,322. 1,143 0 TOTAL PROP 1B INFRASTRUCTURE BOND FUND 0 726,890 1,143 0 EXPENDITURES 03017660 PROP 1B INFRASTRUCTURE BOND 66220 Improvements Other than Buildings (366,744) 0 0 0 TOTAL PROP 1B INFRASTRUCTURE BOND FUND (366,744) 0 0 0 7-2 CAPITAL FUNDS PURPOSE: To accoamfor the Measure M sales tax apportionment and competitive grantfimding to the City of Santa Ana, and eligible expendinves forstreet maintenance and street improvements. In November 1990, Orange County voters approved the 20 -year Measure M Transportation Funding Plan— a one -half -cent sales tax for Freeway, Transit, and Streets and Roads pregmrns throughout the County. In November 2006, voters approved fire renewal ofUne Measure M half -cent sales tax (Measure M2), extending the program over a 30 -year period beginning in 2011, Tlts generation of Measure M expanded ire funding programs to include Environmental Cleanup and Taxpayer Safeguards and Audits. To receive revenues from Ore one -half -cent sales tax, cities and the County of Orange must coordinate they land use and Ianspirmationdecisions, establish coupon five transportation planning programs with neighboring jurisdictions, develop Growth Management programs, and guarantee that transportation finds are used for trmuportation purposes only. EXPENDITURES 03217660 Measure M Street Construction 66220 Improvements Other than Buildings ACTUAL ACTUAL PROJECTED PROPOSED 0 FY 15-16 FY 16-17 FY 17-18 FY 18-19 REVENUES 0 03217661 OCTA Transitemy Projects - MOS3 03217002 Measure M 66220 Improvements Other than Buildings 52040 Grant-OOrer 0 0 0 52330 Measure M Competitive (1,135,997.03) 0 0 52331 Mass. M Turnback 88,184.49 0 0 52332 Measure M2 Competitive 4,623,466.47 11,096,017 0 52333 Measure M2 Fairsture 4,439,514.44 4,619,182 4,846,984 57000 Expense Reimbursement 107,733.07 149,385 0 57004 Expense Reimbursement -OCTA 0.00 0 0 57960 Rental OPProperty 0,00 12,315 0 58000 Earnings on lnvestrnent 98,377.46 135,413 0 58002 Not Increase (Decrease) in Fair Value oflavestment 0,00 (90,338) 0 TOTAL MEASURE M REVENUES 8,221,279 15,921,973 0 4,846,984 EXPENDITURES 03217660 Measure M Street Construction 66220 Improvements Other than Buildings (166,410) 0 0 0 (166,410) 0 0 0 03217661 OCTA Transitemy Projects - MOS3 66220 Improvements Other than Buildings 239,513 0 0 0 239,513 0 0 0 03217662 Measure M2 Local Fairehnre 66100 Land 625,063 649,641 0 0 66200 Building Improvement 0 20,080 66220 Improvements Other than Buildings 3,302,423 5,791,439 0 4,846,984 3,927,486 6,461,160 0 4,846,984 03217663 Measure M2 Competitive Street 66100 Land 3,145,349 5;863,005 0 0 66220 Improvements Other than Buildings 900,490 3,039,770 0 4,045,839 8,902,776 0 0 03217664 OCTA OC STREETCAR ACCOUNT 66220 Improvements Other than Buildings 0 148,932 0 0 0 148,932 0 0 TOTAL MEASURE M EXPENDITURES 8,046,428 15,512,868 0 4,846,984 7-3 CAPITAL FUNDS PURPOSE: To account for the Measure M sales tax apportionment and competitive grant funding to the City of Santa Ana, and eligible expenditures for street maintenance and street improvements. In November 1990, Orange County voters approved the 20 -Year Measure M Transportation Funding Plan — a one -half -cent sales tax for Freeway, Transit, and Streets and Roads programs throughout the County. In November 2006, voters approved the renewal of the Measure M half -cent sales tax (Measure M2), extending the program over a 30 -year period beginning in 2011. This generation of Measure M expanded the funding programs to include Environmental Cleanup and Taxpayer Safeguards and Audits, To receive revenues from the one -half -cent sales tax, cities and the County of Orange must coordinate their land use and transportation decisions, establish cooperative transportation planning programs with neighboring jurisdictions, develop Growth Management programs, and guarantee that transportation funds are used for transportation purposes only. EXPENDITURES 03217660 Measure M Street Construction 66220 Improvements Other than Buildings. 03217661 OCTA Transitway Projects - MOS3 66220 Improvements Other than Buildings 03217662 Measure M2 Local Fairshare ACTUAL ACTUAL ESTIMATED ADOPTED 66100 FY 15-16 FY 16-17 FY 17-18 FY I8-19 REVENUES 03217002 Measure M 50001 Prior Year Balance 0 0 52030 County Civic Center PED 0 0 52040 SA Vision & Go Local 233,645 0 52040 OCTA Transitway Project - MOS 3 (1,135,997) 0 52040 Grant -Other 88,184 0 52330 Measure M Competitive 4,623,466 10,692,456 52331 Measure M Tumback 4,439,514 4,723,145 52332 Measure M2 Competitive 107,733 0 52333 Measure M2 Fairshare 0 57000 Expense Reimbursement 0 0 58000 Earnings on Investment 98,377 0 58002 Net Increase (Decrease) in Fair Value of Investment 0 0 TOTAL MEASURE M REVENUES 8,454,924 0 15,415,601 EXPENDITURES 03217660 Measure M Street Construction 66220 Improvements Other than Buildings. 03217661 OCTA Transitway Projects - MOS3 66220 Improvements Other than Buildings 03217662 Measure M2 Local Fairshare 65205 Internal Departments Personnel Charges 66100 Land 66220 Improvements Other than Buildings 03217663 Measure M2 Competitive Street 66220 Improvements Other than Buildings TOTAL MEASURE M EXPENDITURES 7-4 (166,410) 0 0 (166,410) 0 0 239,513 0 239,513 0 0 0 0 625,063 0 3,302,423 4,723,145 3,927,486 0 4,723,145 4,045,839 10,692,456 4,045,839 0 10,692,456 0 0 0 0 0 0 8,046,428 0 15,415,601 0 CAPITAL FUNDS TRAFFIC IMPROVEMENTS Plmming OC Sherman 0 493,469 493,469 TOTAL PRIOR YEAR MEASURE M PROJECTS 0 493,469 493,4fi9 7-5 FUNDING SOURCES APPROVED PROJECTS Fxlrftam. Competitive TOTAL STREET IMPROVEMENTS Planning Pavement Management 200,000 0 200,000 Project Development 100,000 0 100,000 Right -of -Way Management 100,000 0 100,000 Subtotal Planning 400,000 0 400,000 Alley Rehabilitation Alley Improvement Program 150,000 0 150,000 Subtotal Alley Rehabilitation 150,000 0 150,000 Local Street Rehabilitation Local Street Preventative Maintenance 2,000,000 0 2,000,000 Subtotal Local Street Rehabilitation 2,000,000 0 2,000,000 Arterial Street Rehabilitation McFadden Avenue Rehabilitation: Fairview to Radt 1,004,536 0 1,004,536 Subtotal Arterial Street Rehabilitation 1,004,536 0 1,004,536 Street/Bridge Improvements & Widening Bristol Strect Meneiry Lane Intersection Widening 0 0 Grand Avenue Widening: Phase 1 -First to Fourth 0 0 Warner Avenue hoproveartmen Phase I - Main to Oak 0 0 Warner Avenue Improvements: Phase 2 - Oak to Grand 0 0 Subtotal Street/Bridge Improvements & Widening 0 0 0 SUBTOTAL STREET IMPROVEMENTS 3,554,536 0 3,554,536 TRAFFIC IMPROVEMENTS Planning Bike Lane Project Development 80,000 0 80,000 Traffic Management Plans 50,000 0 50,000 Traffic Safety Project Development 50,000 0 50,000 Subtotal Planning 180,900 0 180,000 Traffic Improvements Garden Grove Blvd/Memory Traffic Signal Synchronizetion 15,000 0 15,000 Main Street Traffic Signal Synchmemention 350,000 350,000 Traffic Signal Equipment Replacement 100,000 100,000 Subtotal Traffic Improvements 465,000 0 465,000 Traffic Safety/Mobility Bristol Street and Edinger Avenue Class 11 Bike Lanes 93,560 0 93,560 Bristol Street Protected Bike Lanes: Edinger to 1st 287,000 287,000 Citywide Bike Racks and SARTC Bicycle Center 138,888 138,888 Hazard Avenue Protected Bike Lanes: Euclid to Harbor 128,000 0 128,000 Subtotal Traffic Safety/Mobility 647,448 0 647,448 TOTAL TRAFFIC IMPROVEMENTS 1,292,448 0 1,292,448 TOTAL MEASURE M PROJECTS 4,846,984 0 4,846,984 TRAFFIC IMPROVEMENTS Plmming OC Sherman 0 493,469 493,469 TOTAL PRIOR YEAR MEASURE M PROJECTS 0 493,469 493,4fi9 7-5 CAPITAL FUNDS PURPOSE: In accordance vaith Section 8-44 ofthe Santa Ana Municipal Code, the City collects Transportation Area Fees from newdevelopments in excess of$30,000 in building valuation. Feesvary$m2$I.IOto$5.53persgum'efootofJloor space, depending on the type ofdevehawn at and the parlicider area that the development is located All fees are due upon issuance ofYhe buildingpermb. Thefee is used toAitdproJecls to improve roadeny capacity and'saylp, ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 1748 FY 18-19 REVENUES TRANSPORATION SYSTEM IMPROVEMENT 0 2,869 03317002 50300 Area R -Transportation System Improvci 0 914 03317002 58000 Area B -Earring on Investments 3,833 3,695 03417002 50300 Area E -Transportation System Improver 28,677 15,145 03417002 58000 Area E - Earning on Investments 27,238 26,253 035/7002 50001 Area F- Prior Year Cary Forward 0 0 03517002 50300 Area F- Transportation System Improver 571,016 1,287,249 03517002 58000 Area F - Earning on Investments 11,015 20,048 04117002 50301 Area A-2- TSIA From Cityof Santa Ana 242,239 3,863 04117002 58000 Area A-2- Earning on Investments 2,286 2,554 042/7002 58000 Area B - Earning on Investments 95 92 04817002 58000 Area Cg- Earning on Investments 2,130 2,051 04917002 58000 Area G- Earning on Invesnnents 982 945 TOTAL 889,510 1,362,809 EXPENDITURES TRANSPORATION SYSTEM IMPROVEMENT 034/7660 66220 TSIA Area E - Improvements Other Than 569 03517660 66100 TSTA Area F - Land 0 03517660 66220 TSIA Area F- Lnprovements Other Than 20,078 TOTAL PROJECTS 03517660 TSIA Area F STREET IMPROVEMENTS Street/Bridge Improvements & Widening Bristol Street Improvements: Phase Be - Civic Center to Washington TOTAL TSIA FUND- Area F PRIOR YEAR PROJECTS 03517660 TSIA Area F STREET IMPROVEMENTS Street/Bridge Improvements & Widening Bristol Street Improvements: Phase 4 - Warner to St. Andrew TOTAL PRIOR YEAR TSIA FUND - Area F 7-6 0 0 2,869 0 231,966 0 20,412 0 1,156,497 100,000 122,415 100,000 20,598 0 0 0 2,002 0 71 0 1,591 0 733 0 1,559,154 200,000 0 29,721 0 0 543,916 0 9,421 755,594 200,000 20,648 9,421 1,329,231 200,000 FY 18-19 200,000 200,000 FY AMU 1,000,000 1,000,000 PURPOSE: Replace deteriorated or undersized sewer lines to minimize disruption ofsewerflow, increase sewer conveyance reliability and prevent sewer system overflows. Sanitary Sewer Capital program provides for additions and replacement of the underground sanitary sewer collection system, which includes construction of new sewer mains, sewer service laterals, and manholes. This program also provide, for the repair and/or replacement of City sanitary sewer lift station facilities. ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 REVENUES 05417002 50001 Prior Year Carry Forward 0 0 0 0 53732 Capital Recovery Charges 285,366 317,382 332,000 375,000 58000 Earning On Investments 1,731 3,124 12,450 0 59000-056 Transfer From Fund 056 410,500 660,900 0 0 TOTAL SEWER CAPITAL REVENUES EXPENDITURES 054/7647 CAPITAL RECOVERY CHARGES 66220 Improvements Other Than Building 697,596 981,406 344,450 375,000 85,442 85,442 69,566 50,456 375,000 TOTAL SEWER CAPITAL EXPENDITURES 85,442 69,566 50,456 375,000 PROJECTS UTILITY/DRAINAGE/LIGHTING IMPROVEMENTS Sewer Improvements Bristol Street Sewer Main Improvements Phase 3A - Civic Center to Washington Santa Ana Memorial Neighborhood Sewer Main Improvements Willard Neighborhood Sewer Main Improvements TOTAL, SEWER CAPITAL RECOVERY PROJECTS 7-7 150,000 175,000 50,000 CAPITAL FUNDS PURPOSE: The Sewer Connection Fee is collected from various types ofdevelopment based ora the number off xture units and the cost per lineal foot ofconstrvmtion ofa maim sewer line. All modes received by the City as a fee for connection to the public sewers are deposited into the Sewer Connection Fee Fetid and used for the construction ofsewers. Fees paid atthe time of applieatimi Jor a sewer connection permit, nation connection perndtls issued until such fees are paid. ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 16-17 FY 18-19 REVENUES 05517002 SEWER CONNECTION FEE FUND 50001 Prior Year Carry Forward 0 0 0 0 53701 Sewer Connection Fee 1,586,552 1,091,308 1,363,334 500,000 57000 Expense Reimburs hent 0 0 0 0 58000 Earning on Investments 89,357 91,356 70,407 75,000 58002 Net Inc (Dee) in Fair Value of Investment 61,568 (61,568) 0 0 TOTAL SEWER CONNECTION FEE FUND 1,737,477 1,121,096 1,433,740 575,000 EXPENDITURES 05517660 SEWER CONNECTION PROJECTS 66220 Improvements Other than Buildings 49,469 1,680,083 70,631 200,000 69011 Reserve Appropriation 0 0 0 375,000 TOTAL SEWER CONNECTION EXPENDITURES 49,469 1,680,083 70,631 575,000 PROJECTS UTILITY/DRAINAGE/LIGHTING IMPROVEMENTS Sewer Improvements Warner Garnsey Sewer Main Diversion Improvements TOTAL SEWER CONNECTION PROJECTS FY 18-19 200,000 CAPITAL FUNDS PURPOSE: Local bondfiending to? epah mrdrehabilitate neighborhood streets Citywide. Revermefrom selectedpermltfeesare also used to fiord this program. ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 REVENUES 05817002 Residential Street Improvement 51701 Transportation/Oversize Ferreira 13,940 18,196 13,175 13,000 53704 Trench Cut Fee/Arterial 31,408 63,499 29,918 25,000 53705 Trench Cut Fee 62,559 27,416 12,297 10,000 53706 Street Conshvetion Fee 232,101 311,692 291,260 250,000 53708 NPDES Sewer Lateral 0 0 0 0 53730 HOST Fee 9,422 17,205 18,664 15,000 59000-029 Transfer from Special Gas Tax Fund 29 4,411,279 212,361 0 0 Medicare Insurance TOTAL RESIDENTIAL STREET IMPROVEMENT 4,760,708 650,370 365,315 313,000 EXPENDITURES 05817660 Residential Street Improvement _ 66220 Improvements Other than Buildings 313,608 40,197 6,195 0 69011 Reserve Appropriation ' 0 0 0 313,000 313,608 40,197 6,195 313,000 05817661 Gas Tax Residential Street Improvement 61000 Salaries Regular 1,305 0 0 0 61100 Retirement -Employer Contribution 268 0 0 0 61120 Medicare Insurance 23 0 0 0 61130 Health insurance 256 0 0 0 61180 Workers'Compensation Insurance 36 0 0 0 65205 Internal Departments Personnel Charges 202,546 76,111 0 0 66220 hnprovemen[s Other than Buildings 4,076,891 136,251 0 0 4,281.325 212,361 0 0 TOTAL RESIDENTIAL STREET IMPROVEMENT 4,594,933 252,559 6,195 313,000 7.9 CAPITAL FUNDS PURPOSE: This program includes all new work, reconstruction, widening, or traffic improvements done on the "Select Street System" of the City. Funds to support this program primarily come from these sources: A. State Gas Tax funds transferred from Fund 29. B. County Gas Tax funds administered by the Orange County Transportation Authority. 05917665 HUTA GAS TAX - RMRA 66220 Improvements Other than Buildings 0 ACTUAL ACTUAL PROJECTED PROPSED 0 0 FY 15-16 FY 16-17 FY 17-18 FY 18-19 REVENUES 66220 Improvements Other than Buildings 0 0 05917002 Select Street Construction 0 0 0 52001 Federal Grants -Indirect 1,060,602 2,498,023 3,220,601 935,000 52341 OCTA Gas Tax Subvention 4,884,990 13,861,450 5,305,636 57071 Sale of Land 0 6,000 0 0 57080 Developer Contribution 113,149 570,663 2,141,755 57960 Rental of Property 180,133 71,832 70,000 70,000 58000 Earnings on Investment 135,626 105,490 102,726 100,000 58002 Net Increase (Decrease) in Fair Value 153,034 (268,506) 0 0 58006 Interest Earned on Advanced Received 47,311 52,496 21,695 15,000 59000-029 Transfer from Fund 29 1,616,968 141,417 314,006 5,868,325 TOTAL SELECT STREET REVENUES 8,191,813 ]7,038,865 11,176,419 6988,325 EXPENDITURES 05917660 SELECT STREET CONSTRUCTION 66100 Land 326,572 2,962,970 556,614 0 66220 Improvements Other than Buildings 757,937 385,230 1,124,512 935,000 69011 Reserve Appropriation 0 0 0 185,000 1,084,509 7,348,200 1,681,126 1,120,000 05917661 OCTA BRISTOL STREET CORRIDOR 66100 Land 3,198,548 10,426,995 4,318,215 0 66220 Improvements Other than Buildings 1,747,088 3,385,890 1,132,219 0 4,945,636 13,812,884 5,450,434 0 05917663 HUTA. 2103 GAS TAX 66220 Improvements Other than Buildings 2,619,855 141.,417 451,638. 200,000 2,619,855 141,417 451,638 200,000 05917665 HUTA GAS TAX - RMRA 66220 Improvements Other than Buildings 0 0 56,945 5,668,325 0 0 56,945 5,668,325 05917667 HUTA GAS TAX - SB I STATE LOAN REPAYMENT 66220 Improvements Other than Buildings 0 0 0 0 0 0 0 0 TOTAL SELECT STREET EXPENDITURES 8,650,000 17,302,501 7,640,143 6,988,325 7-10 CAPITAL FUNDS PROJECTS FY 18-19 05917660 SELECT STREET CONSTRUCTION - Congestion Mitigation & Air Quality Improvement Program (CMAQ) TRAFFIC IMPROVEMENTS Traffic Safety/Mobility Hazard Avenue Protected Bike Lanes: Euclid to Harbor 935,000 SUBTOTAL SELECT STREET CONSTRUCTION - CMAQ PROJECTS 935,000 05917663 HUTA GAS TAX - Sec. 2103 STREET IMPROVEMENTS Planning Pavement Management 50,000 Project Development 50,000 Right -of -Way Management 50,000 Curb, Gutter, Sidewalk Improvements Omnibus Concrete 50,000 SUBTOTAL HUTA GAS TAX - SEC. 2103 PROJECTS 200,000 05917665 HUTA GAS TAX - RMRA (Road Maintenance & Rehabilitation Account) Arterial Street Rehabilitation Main Street Rehabilitation: Dyer to Warner 600,000 Main Street Slurry Resurfacing: 1st to Civic Center 376,000 Rain Street Slurry Resurfacing: Edinger to McFadden 300,000 Raiff Street Rehabilitation: McFadden to Civic Center 980,000 Edinger Avenue Rehabilitation: Raiff to Bristol 900,000 Bristol Street Rehabilitation: MacArthur to Railroad (N/O Alton) 700,000 Alton Avenue Rehabilitation: Rant to Bristol 1,035,000 McFadden Avenue Rehabilitation: Fairview to Rain 90,325 1st Street Slurry Resurfacing: City Limit to Newhope 687,000 SUBTOTAL HUTA GAS TAX - RMRA PROJECTS .5,668,325 TOTAL SELECT STREET CONSTRUCTION PROJECTS 6,803,325 7-11 CAPITAL FUNDS PURPOSE: The Moving Ahead for Progress in the 21st Century Act (MAP -21) went into effect on October 1, 2012. It continued the Highway Safety Improvement Program (HSIP) as a core Federal -aid program. The goal of the program is to achieve a significant reduction in trafefatalities and serious injuries on allpub/lc roads. The HSIP requires a data -driven, strategic approach to improving highway safety on alt public roads that focuses on performance. REVENUES 14717002 Street Safety Projects 52001 Federal Grants - Indirect TOTAL STREET SAFETY PROJECTS REVENUE ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16.17 FY 17-18 FY 18-19 80,969 999,383 974,209 0 80,969 999,383 974,209 0 EXPENDITURES 14717611 Street Safety Projects 61110 Part -Time Retirement 57 0 99 0 65205 Internal Depts. Personnel Charges 25,914 108,152 44,477 0 66220 Improvements Other than Buildings - 283,755 1,615,456 520,003 0 TOTAL STREET SAFETY PROJECTS EXPENDITURES 309,726 1,723,608 564,580 0 7-12 CAPITAL FUNDS PURPOSE: In 2013, Governor Brown signed legislation creating rise Active Transportation Program (ATP). The ATP consolidates existing federal and state transportation programs, including the Transportation Alternatives Program (TAP), Bicycle Transportation Account (BTA), and State Safe Routes to School (SR2S), him a single program with a focus to make California a national leader in active transportation. The purpose of ATP is to encourage increased use ofaedve modes oftrareportation by (1) increasing the proportion`) of trips accomplished by biking and walking, (2) increasing safety and mobility for non -motorized users, (3) advancing active transportation efforts of regional agencies to achieve greenhouse gas (GHG) reduction goals, (4) enhancing public health, (5) ensuring that disadvantaged communities fully share in the benefits of the program, and (6) providing a broad spectrum ofprojects to benefitmany types ofamho transportationusers. The ATP is adminisered by the Division of Local Assistance, Office of Active Transportation and Special Programs, EXPENDITURES 14817611 TRAFFIC SYSTEM MANAGEMENT ACTUAL ACTUAL PROJECTED PROPOSED 0 FY 15-16 FY 16-17 FY 17-18 FY 18-19 REVENUES 66220 Improvements Other than Buildings 459,610 2,421,529 2,011,777 11,282,000 14817002 Traffic System Management 66220 Improvements Other than Buildings 0 0 0 52001 Federal Grants - Indirect 38,433 0 0 0 52025 State Grants -Direct 217,049 1,863,851 t70,504 13,237,000 TOTAL TRAFFIC SYSTEM MANAGEMENT 255,482 1,863,851 t70,504 13,237,000 EXPENDITURES 14817611 TRAFFIC SYSTEM MANAGEMENT 66220 Improvements Other tlran Buildings 3,840 0 0 0 TOTAL TRAFFIC SYSTEM MANAGEMENT GRANTS 3,840 0 0 0 14817613 ATP 66220 Improvements Other than Buildings 459,610 2,421,529 2,011,777 11,282,000 14817614 ATP - Sel AUGMENTATION 66220 Improvements Other than Buildings 0 0 0 1,955,000 TOTAL ACTIVE TRANSPORTATION PROGRAM GRANTS 459,610 2,421,529 2,011,777 13,237,000 TOTAL TRAFFIC SYSTEM MANAGEMENT 463,450 2,421,529 2,071,777 13,237,000 PROJECTS FY 18-19 14817613 Active Transportation Program (ATP) TRAFFIC IMPROVEMENTS Traffic Safety/Mobility Civic Center Drive Bike Boulevard: Broadway to Santiago 3,469,000 Edinger Avenue Protected Bikes Lanes: Santa Ana River to Bristol 1,924,000 Lincoln Pedestrian Trail: Park lane to Santiago Creek 1,150,000 Santa Ana and 5ds Street Protected Bike Lanes 4,484,000 Sepulveda Safe Routes to School Project 255,000 SUBTOTAL ACTIVE TRANSPORTATION PROGRAM (ATP) PROJECTS 11,282,000 14817614 Active Transportation Program(ATP)- Augmentation Funds STREET IMPROVEMENTS Curb, Gutter, Sidewalk Improvements First Street Pedestrian Improvements 540,000 TRAFFIC IMPROVEMENTS Traffic Safety/Mobility West Willits Steel Protected Bicycle Lanes 495,000 Davis Elementary SRTS 920,000 SUBTOTAL ACTIVE TRANSPORTATION PROGRAM (ATP) AUGMENTATION FUND PROJECTS 1,955,000 TOTAL TRANSPORTATION SYSTEM MANAGEMENT GRANT PROJECTS 13,237,000 7-13 CAPITAL FUNDS PURPOSE: The City funds a variety of capital projects with the use of state grants. Current projects are listed below. 0 ACTUAL ACTUAL PROJECTED PROPOSED 0 FY 15-16 FY 16-17 FY 17.18 FY 18-19 REVENUES 4,101,806 2,544,990 161 STATE CAPITAL GRANTS 50001 Balance From Prior Year 0 0 4,101,806 1,544,990 52025 State Grants- Direct 1,030,800 0 0 1,000,000 TOTAL STATE CAPITAL OR ANTS REVENUES 1,030,800 0 4,]01,806 2,544,990 EXPENDITURES 16113262 State Resources Agency Grant 66220 Improvements Other Than Buildings 0 326 0 539,390 0 326 0 539,390 16113266 Prop 84 Park Project 66220 Improvements Other Than Buildings 15,492 (3,948) 41,779 0 69135 Payment to Subagent 118,153 22,081 4,060,027 487,490 133,644 18,133 4,101,806 487,490 16113267 Housing Related Parks Program 66220 Improvements Other Than Buildings 1,030,800 0 0 518,110 1,030,800 0 0 518,110 16113268 Ca. Youth Soccer and Recreation Des, Prog. 66220 huprovements Other Than Buildings TOTAL STATE CAPITAL GRANTS EXPENDITURES 0 0 0 1,000,000 0 0 0 1,000,000 1,164,444 18,459 4,101,806 2,544,990 PROJECTS Center Street -Urban Greening -State Resources Agency Roosevelt/Walker Center -Prop 84 Sixth Street and Lacy Street Park Site -Housing Related Parks Santa Anita Synthetic Turf Soccer Field -California Youth Soccer and Recreation Development TOTAL PROJECTS 7-14 539,390 487,490 518,110 1;000,000 CAPITAL FUNDS PURPOSE: The Habitat Conservation Fund Program was established by the California Wildlife Protection Act of 1990 (The Mountain Lion Initiative). It provided funds for acquisition, enhancement, and restoration of wildlife areas, including programs and trails that bring urban residents into parks and wildlife areas. The grant required a 50 percent match from a non -state source. REVENUES 16913002 RECREATION GRANTS REVENUE 52025 State Grants -Direct 52040 Grant -Other 58000 Earning On Investments TOTAL RECREATION GRANTS REVENUES EXPENDITURES ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 36,448 0 0 0 0 0 o,4ya 2- 16913262 HABITAT CONSERVATION FUND 66220 Improvements Other Than Building 19,240 0 TOTAL RECREATION GRANTS CAPITAL EXPENDITURES19,240 0 7-15 0 0 0 0 0 0 0 0 0 0 0 0 CAPITAL FUNDS PURPOSE: This funding source is made available by the State of California, Department of Parks and Recreation. This competitive grant program was established under the Transportation Equity Act for the 21 st Century and provides funds annually for recreational trails and trail -related projects. Approximately $2.2 million per year is available for non -motorized projects. ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 REVENUES 17213002 NATIONAL RECREATION TRAILS FUND ACT 52091 Federal Grant -Indirect 1;000 0 0 0 52025 State Grants -Direct 109,000 0 0 0 58000 Earning on Investments 50 165 0 0 TOTAL RECREATION GRANTS REVENUES 110,050 165 0 0 EXPENDITURES 17213240 NATIONAL RECREATION TRAILS FUND ACT 66220 Improvements Other Than Building 0 0 0 0 TOTAL RECREATION GRANTS EXPENDITURES 0 0 0 0 7-16 CAPITAL FUNDS PURPOSE: In accordance with Section 34-191 of the Santa Ana Municipal Code, the City has been divided into drainage assessment areas. The fee established for each drainage area is based on the need for drainage facilities in each area as shown in the City's Storm Drain Master Plan. 7-17 ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 REVENUES 20117002 LOCAL DRAINAGE AREA NO. 2 58000 Earning on Investments 0 1 1 0 20217002 LOCAL DRAINAGE AREA NO. 2 58000 Eaming on Investments 15 14 11 0 20317002 LOCAL DRAINAGE AREA NO. 3 58000 Earning on Investments 7,552 7,255 5,629 0 20417002 LOCAL Local Drainage Area No. 4 58000 Earning on Investments 22 10 8 0 20517002 LOCAL DRAINAGE AREA NO. 5 58000 Earning on Investments 13 6 4 0 20617002 LOCAL DRAINAGE AREA N0, 6 58000 Earning on Investments 9 8 7 0 20717002 LOCAL DRAINAGE AREA N0, 7 58000 Earning on Investments 3,491 3,357 2,414 0 20917002 LOCAL DRAINAGE AREA NO. 9 58000 Earning on Investments 0 8 5 0 21017002 LOCAL DRAINAGE AREA NO, 10 58000 Earning on Investments 171 165 128 0 21117002 LOCAL DRAINAGE AREA NO. 11 58000 Earning on Investments 23 1 2 0 21217002 LOCAL DRAINAGE AREA NO. 12 58000 Earning on Investments l 0 0 0 21317002 LOCAL DRAINAGE AREA NO. 13 58000 Earning on Investments 52 26 20 0 22117002 LOCAL DRAINAGE AREA I 50500 Drainage Fee 91,484 65,377 8,456 0 58000 Earning on Investments 7,474 7,782 6,258 0 22217002 LOCAL DRAINAGE AREA R 50001 Prior Year Carry Forward 0 0 0 388,000 50500 Drainage Fee 26,620 15,932 6,622 0 58000 Earning on investments 9,581 9,172 6,796 0 7-17 CAPITAL FUNDS 7-18 ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 22317002 LOCAL DRAINAGE AREA III 50001 Prior Year Carry Forward 0 0 0 100,000 50500 Drainage Fee 11,788 0 0 0 58000 Earning on Investments 5,213 5,073 3,568 0 22417002 LOCAL DRAINAGE AREA N 50500 Drainage Fee 42,019 132,830 38,991 0 58000 Earning on Investments 1,503 1,931 2,689 0 22517002 LOCAL DRAINAGE AREA V 50500 Drainage Fee 1,627 22,329 45,863 0 58000 Earning on Investments 1,029 1,210 1,062 0 22617002 LOCAL DRAINAGE AREA VI 50500 Drainage Fee 810 1,201 0 0 58000 Earning on Investments 1,479 1,503 1,169 0 TOTAL LOCAL DRAINAGE AREA FUND REVENUES 211,976 275,192 129,703 488,000 EXPENDITURES 20117660 LOCAL DRAINAGE AREA NO. 1 66220 Improvements Other than Buildings (242) 0 0 0 20217660 LOCAL DRAINAGE AREA NO. 2 66220 Improvements Other than Buildings 50 0 0 0 20317660 LOCAL DRAINAGE AREA NO. 3 66220 Improvements Other than Buildings 1,321 0 0 0 20417660 LOCAL DRAINAGE AREA NO. 4 66220 Improvements Other than Buildings 1,401 0 0 0 20517660 LOCAL DRAINAGE AREA NO. 5 66220 Improvements Other than Buildings 854 0 0 0 20717660 LOCAL DRAINAGE AREA NO. 7 66220 hnprovements Other than Buildings 611 0 95,798 0 20917660 LOCAL DRAINAGE AREA NO. 9 66220 Improvements Other than Buildings (3,499) 0 0 0 21117660 LOCAL DRAINAGE AREA NO. 11 66220 Improvements Other than Buildings 2,237 0 0 0 21217660 LOCAL DRAINAGE AREA NO, 12 66220 Improvements Other than Buildings 240 0 0 0 21317660 LOCAL DRAINAGE AREA NO. 13 66220 Improvements Other than Buildings 6,173 0 0 0 22117660 LOCAL DRAINAGE AREA I 66220 Improvements Other than Buildings 12,548 23,777 0 0 22217660 LOCAL DRAINAGE AREA R 66220 Improvements Other than Buildings 46 69,796 176,873 388,000 7-18 CAPITAL FUNDS PROJECTS FY 18-19 22217660 LOCAL DRAINAGE AREA II STREET IMPROVEMENTS Street/Bridge Improvements & Widening Bristol Street Improvements and Widening: Phase 313 - Washington to 17th 388,000 22317660 LOCAL DRAINAGE AREA III UTILITY(DRAINAGE/LIGHTING IMPROVEMENTS Storm Drain/Water Quality D-03 Channel hnprovements at Alton Avenue 100,000 TOTAL LOCAL DRAINAGE AREA FEES PROJECTS 488,000 7-19 ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY I8-19 22317660 LOCAL DRAINAGE AREA III 66220 hnprovements Other than Buildings 0 11,408 37,704 100,000 22417660 LOCAL DRAINAGE AREA IV 66220 hnprovements Other than Buildings 7,585 0 0 0 22517660 LOCAL DRAINAGE AREA V 66220 Improvements Other than Buildings 1,505 0 80,000 0 22617660 LOCAL DRAINAGE AREA VI 66220 Improvements Other than Buildings 601 0 0 0 TOTAL LOCAL DRAINAGE AREA EXPENDITURES 31,431 104,980 390,375 488,000 PROJECTS FY 18-19 22217660 LOCAL DRAINAGE AREA II STREET IMPROVEMENTS Street/Bridge Improvements & Widening Bristol Street Improvements and Widening: Phase 313 - Washington to 17th 388,000 22317660 LOCAL DRAINAGE AREA III UTILITY(DRAINAGE/LIGHTING IMPROVEMENTS Storm Drain/Water Quality D-03 Channel hnprovements at Alton Avenue 100,000 TOTAL LOCAL DRAINAGE AREA FEES PROJECTS 488,000 7-19 CAPITAL FUNDS PURPOSE: Park Acquisition and Development fees are charged to developers for all residential development in order 50001 to allow the City to maintain adequate green space and recreational facilities for the City's population as it 57000 increases as a result of such residential development. These fees are the primary source affording 57991 for development, enhancement, and renovation of the City's parklands. 58000 ACTUAL ACTUAL PROJECTED PROPOSED REVENUES FY 15-16 FY 1647 FY 17-I8 FY 18-19 30113002 RECICOM SVCS ACQ & DEV Miscellaneous 57304 Rancho Santiago Rehnbumement/PR 0 0 0 0 58000 Earnings on Investments 0 37,840 20,234 275,930 0 37,840 20,234 275,930 3/113002 RESIDENTIAL DEVELOPMENT DISTRICT 1 50001 Prior Year Carry Forward 57991 Miscellaneous 58000 Earnings on Investments 31213002 RESIDENTIAL DEVELOPMENT DISTRICT 50001 Prior Year Carry Forward 57000 Expense Reimbursement 57991 Miscellaneous 58000 Earnings on Investments 31313002 RESIDENTIAL DEVELOPMENT DISTRICT 3 50001 Prior Year Carry Forward 57991 Miscellaneous 58000 Earnings on Investments 31413002 RESIDENTIAL DEVELOPMENT DISTRICT 4 50001 Prior Year Carry Forward 57000 Expense Reimbursement 57991 Miscellaneous 58000 Earnings on Investments TOTAL PARK ACQUISITION AND DEVELOPMENT EXPENDITURES 30113260 RESIDENTIAL DEVELOPMENT DISTRICT l 62300 Contract Services - Professional 66220 Improvements Other than Buildings 31113260 RESIDENTIAL DEVELOPMENT DISTRICT l 66220 Improvements Other than Buildings 31213260 RESIDENTIAL DEVELOPMENT DISTRICT 2 66220 Improvements Other than Buildings 69135 Payment to Subagent 31213261 RES. DEV. DISTRICT 2-W LIEU 66220 Improvements Other than Buildings 68000 Toaster to Fund 417 31313260 RESIDENTIAL DEVELOPMENT DISTRICT 65205 Internal Departments 66200 Building Improvement 66220 hnprovements Other than Buildings 69135 Payment to Subagent 3131326/ RES. DEV. DISTRICT 3 -IN LIEU 66220 Improvements Other than Buildings 31413260 RESIDENTIAL DEVELOPMENT DISTRICT 4 65205 Internal DeparVu nts 66220 Improvements Other than Buildings TOTAL PARK ACQUISITION AND DEVELOPMENT 0 0 0 2,452,965 835,269 1,419,945 165,062 0 8,547 13,808 28,250 28,250 843,816 1,433,753 193,312 2,481,215 0 0 0 3,780,230 0 0 10,106 0 1,561,417 550,274 260,079 0 43,353 40,077 43,095 43,000 1,604,770 590,351 313,280 3,823,230 0 0 222,122 1,945,655 13,688 15,941 1,191,451 0 25,740 23,144 23,675 23,675 39,427 39,085 1,437,248 1,969,330 0 0 0 902,170 0 0 561 0 424,346 236,266 10,006 0 5,252 8,880 10055 10,000 429,598 245,146 20,622 912,170 2,917,611 2 346 175 1,984,696 9,461,875 ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 0 37,340 20,234 275,930 500 0 0 0 500 37,340 20,234 275,930 96,963 19,625 4,786 2.481,215 96,963 19,625 4,786 2,481,215 1,727 0 116,218 0 58,985 0 2,540,355 0 0 0 0 0 0 500,670 1,727 116,218 5$985 3,041,025 592,751 489,531 75,464 782,205 555,000 0 0 0 1,147,751 489,531 75,464 782,205 18,909 23,352 572 0 0 185,023 1,152 0 20,920 103,451 0 420,665 0 0 222,122 175,460 39,829 311,826 223,846 596,125 0 0 31,338 1,373,205 0 0 31,338 1,373,205 0 0 1,631 0 16,134 29,418 29,754 912,170 16,134 29,418 31,385 912,170 1.302.904 1,003,958 446.038 9.461.875 7-20 PURPOSE: CAPITAL FUNDS The Police Administration and Holding Facility Lease Revenue Bonds, Series 1994A were issued in March 1994 for $107,399,438.50 at a 5.80% yield. In February 2004, the City issued a Lease Revenue Refunding Bonds Series 2004A to defease a portion of the $107,399,438.50 in the aggregate principal amount of $38,830,000 at an average yield of 3.0455 %. The refunding gave the City a net present value savings of $ 3,282,010. This program shows the debt service payment schedule to defease the balance of the 1994 Lease Revenue Bonds and the Refunding Lease Revenue Bonds Series 2004A. EXPENDITURES 40019020 POLICE BUILDING DEBT SERVICE 62300 Other Contractual Services 67300 Bond Principal 67310 Bond Interest TOTAL POLICE BUILDING DEBT SERVICE FUND ACTUAL ACTUAL FY 15-16 FY 16-17 6,528 2,672,500 1,939,688 4,618,716 0 7-21 ESTIMATED FY 17-18 0 0 4,622,660 4,622,b60 PROPOSED FY 18-19 4,622,660 4,622,660 ESTIMATED ACTUAL ACTUAL FY 17-18 FY 15-16 FY 16-17 REVENUES 10,000 40019002 POLICE BUILDING DEBT SERVICE 3,017,500 58000 Earnings on Invesonents 23,781 58005 Investment Income -Trustee 4 59000-11 Transfer From General Fund 11 4,612,190 TOTAL POLICE BUILDING DEBT SERVICE FUND 4,635,975 0 EXPENDITURES 40019020 POLICE BUILDING DEBT SERVICE 62300 Other Contractual Services 67300 Bond Principal 67310 Bond Interest TOTAL POLICE BUILDING DEBT SERVICE FUND ACTUAL ACTUAL FY 15-16 FY 16-17 6,528 2,672,500 1,939,688 4,618,716 0 7-21 ESTIMATED FY 17-18 0 0 4,622,660 4,622,b60 PROPOSED FY 18-19 4,622,660 4,622,660 ESTIMATED PROPOSED FY 17-18 FY 18-19 10,000 10,000 3,017,500 3,017,500 1,595,160 1,595,160 4,622,660 4,622,660 CAPITAL FUNDS 'ohpe Bn�ltLng Debt Schedule ; Yl20GR,AM , > -u y , Y M�'und 400 iii 'k dam. S m t i\ CITY OF SANTA ANA POLICE BUILDING DEBT SERVICE FUND REFUNDING LEASE REVENUE BONDS SERIES 2004A SCHEDULE OF ANNUAL DEBT SERVICE Total Annual Fiscal Principal Interest Interest & Principal Year Repayment Payments Payments 2018-2019 3,205,000 1,406,563 4,611,563 2019-2020 3,407,500 1,206,250 4,613,750 2020-2021 3,620,000 993,282 4,613,282 2021-2022 3,845,000 767,032 4,612,032 2022-2023 4,085,000 526,719 4,611,719 2023-2024 4,342,500 271,407 4,613,907 TOTAL 22,505,000 5,171,251 27,676,251 Fiscal Year begins tidy 1st and ends Jane 30th. An annual debt service is due in two installments, 7/1 and 1/1. July's payment is processed in June ofthe prior. fiscal year. * Debt Service Reserve Fund (DSRF) 7-22 CAPTTAL FUNDS PURPOSE: In June 2014, the Santa Ana Financing Authority executed the 2014 Private Lease Financing in the amount of $45.1 million with three private placement providers: TPB Investment, Inc. ($22.0 million), Compass Mortgage Corporation ($10.0 million), and Capital One Public Funding, LLC ($13.1 million). Of the proceeds received, the City used $8.0 million to refinance the outstanding 1998 Certificate of Participation (City Hall Expansion Project). These issues will mature serially beginning on January 1, 2015 through 2028. The remaining $37.0 million of the proceeds was used to partially advance refund the 1994 Police Administration and Holding Facility Lease Revenue bonds. These issues will mature serially beginning on July 1, 2015 through 2024. The advance refunding resulted in a cash flow difference of $2.6 million and an economic gain of $2.1 million. ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 1647 FY 17-18 FY 18-19 REVENUES 40419002 2014 LEASE FINANCING 59000-11 Transfer From Fund ll 4,954,510 4,956,840 4,956,475 4,950,743 59000-86 Transfer From Fund 86 115,765 116,105 115,570 115,570 59000-101 Transfer From Fund 101 96,596 96,885 96,435 96,435 59301 Financing Proceeds 0 0 0 0 TOTAL LEASE FINANCING DEBT SERVICE FUND 5;166,871 5,169,830 5,168,480 5,162,748 7-23 ACTUAL ACTUAL PROJECTED PROPOSED EXPENDITURES FY 15-16 FY 16-17 FY 17-18 FY 18-19 40419020 2014 LEASE FINANCING 62300 Contract Services - Professional 0 11,000 11,000 11,000 67300 Bond Principal 3,755,000 3,885,000 4,015,000 4,145,000 67310 Bond Interest 1,400,867 1,273,826 1,142,480 1,006,748 67401 Insurance Cost 0 0 0 0 67403 Payment to Bond Escrow Agent 0 0 0 0 TOTAL LEASE FINANCING DEBT SERVICE FUND5,155,867 5,169,826 5,168,480 5,162,748 7-23 CAPITAL FUNDS COSA 2U14 Lease 116LA figbt DeBernen 404 CITY OF SANTA ANA REFUNDING OF 1994 PD REVENUE BOND (PARTIAL) AND 1998 CITY HALL COP SCHEDULE OF ANNUAL DEBT SERVICE Total Annual Fiscal Principal Interest Interest & Principal Year Repayment Payments Payments 2018-2019 4,145,000 1,006,748 5,151,748 2019-2020 4,290,000 866,545 5,156,545 2020-2021 4,440,000 721,348 5,161,348 2021-2022 4,585,000 571,157 5,156,157 2022-2023 4,740,000 416,066 5,156,066 2023-2024 4,895,000 255,743 5,150,743 2024-2025 645,000 90,094 735,094 2025-2026 665,000 65,531 730,531 2026-2027 695,000 40,031 735,031 2027-2028 720,000 13,500 733,500 TOTAL 29,820,000 4,046,761. 33,866,761 Fiscal Year begins tidy Ist and ends Jane 30th. The amoral debt service is dae in two installments, 7/1 and UI. Julys payment is processed in Jnne gfthe prior fiscal -year, 7-24 CAPITAL FUNDS PURPOSE: PRIOR YEAR PROJECTS FY 17-18 41818832 Affordable Housing Sustainable Communities Program TRAFFIC IMPROVEMENTS Traffic Safety / Mobility Bush Street Bicycle Boulevard 1,288,000 TOTAL PRIOR YEAR AHSC PROGRAM PROJECTS 7-25 1,288,000 Capital Im Provement CITY OF SANTA ANA CAPITAL IMPROVEMENT PROGRAM (CIP) FY 2018/2019 CIP PROJECTS BY CATEGORY PROJECTS Alley Rehabilitation TOTAL Alley Improvement Program $150,000 Subtotal Alley Rehabilitation $150,000 Arterial Street Rehabilitation $1,000;000 ...,.......��.......��........,..............,...............��......................................................................................................................................................................�. 1 at Street Slurry and Resurfacing: City Limit to Newhope $687,000 ...„............,...„................,......................,......,.................................. ......,....... ..........................„....... .... ..,............,...............,...,................ Alton Avenue Rehabilitation: Ruitt to Bristol ............................. ....,..�..". $1,035,000 .............................................................................,....................__......................................................................................................�...................�. Bristol Sheet Rehabilitafion: MacArthur to Railroad (N/O Alton) $700,000 ...............,..................................................,..,............................................................................,.....................................,.........................�....�...�............. 8dinger Avenue Rehabilitation: Raitt to Bristol $900,000 Main Street Rehabilitation: Dyer to Warner $600,000 .Main Street SlurrySeal and Resurfacing •.1st to Civic Center.•..•.••....••...•..•••..•..•.••.••....... ••...•....,•..•.••...••..• ••••.... •.•. • .............................$376,000 McFadden Avenue Rehabilitation. Fairview to Raitt $1,094,861 ....................................................................,.......................................................,...... .... .... ...... ........ ,..........................................,..... Raitt StreeC Rehabilitation: McFadden to Civic Center ....... ........ ........... ...... ...... .... .... .� $980,000 Raiff Suce[ Sluny Seal and Resurfacing: Edinger to McFadden $300,000 Subtotal Arterial Street Rehabilitation $6,672,861 Curb, Gutter, Sidewalk Improvements Fast Stree[ Pedestrian hnprovernents $540,000 ................... ........... ........ .................................................„.............................,..................................„........................,.............„...,........,......�...,.........�............. Omnibus Concrete $50,000 Subtotal Curb, Gutter, Sidewalk Improvements $590,000 Local Street Resurfacing Local Street Preventative Maintenance $2,000,000 Subtotal Local Street Resurfacing $2,000,000 Neighborhood Street Resurfacing .Residential Street Repair Program...........................................................................................................................................................�......�$748,794 Subtotal Neighborhood Street Resurfacing $748,784 Planning .Pavement Management.............................................................................................................................. $250,000 .Project Development..... .....................•....... $150,000 Rlght-of Way Management $150,000 Subtotal Planning $550,000 StreetBridge Improvements & Widening Bristol Street Improvements and Widening: Phase 3a - Civic Center to Washington $200,000 ..........................................................'..............................,................��.......................,....................,......��.................,......��..��....................................... Bristol Street Improvements and Widening: Phase 3B -Washington to 17th $388,000 Bristol Street hnprovemenls and Widening Phase 4 - Wamerto St. Andrew.•..•••..•••••.•.....•••..••„,•.••.•.••.••..•••••..(PY)••,••••••..•......,••.. $1,000;000 .,..., .,.,..,., .. ., .. .. .......... .. . ... Wamer Avenae hnprovements; Phase 2 -Oak Street to Gmnd Avenue $485,635 Subtotal Street/Bridge Improvements & Widening $2,073,635 TOTAL STREET IMPROVEMENTS M1 $12,785,280 CITY OF SANTA ANA CAPITAL IMPROVEMENT PROGRAM (CIP) FY 2018/2019 CIP PROJECTS BY CATEGORY PROJECTS it. TRAFFIC TOTAL Planning $250,000 Bike Lane Project Development ... .. ... ........ ....... .. ....... ........ .,,.,.......,..,. .,,.,.,., .�. ... ..,..,.., $80000 ..00 Streetcar ................. ......... .....................� .....-......, ....�....... .(Py).. ....... $493,469 ..Traffic Management Plans.... .................. ...... ......... ......... ..... ... ..... ..... ........... .... ........... ................... ...... ..,,........,..-.................. ............. .... ................ .,...,..,-............$SQ000 Traffic Safety Project DevelopI. ment ................... ...... ................ ....•... $50 000 Subtotal Planning $673,469 Traffic Improvements "........ $200,000 •Garden Grove Blvd/ Marnory Tm£fic Signal Synchrontzation........•.••.•.•..•..•....•...............................I........• ........•... .... ..... •••••„.•.•......-................ •.15,001. 0 ....... ..Main Street Traffic Signal Synchronization ............................................................................ ...... 11111................... .... ...........................$350,000 ..Traffic I SiguaL Equipment Replacement ....... ... ...............................................................................,........................ ... .......... ...................��$.16Q000 Subtotal Traffic Improvements $465,000 Traffic Safety / Mobility .BriatoL Sheet and Edinger Avenue Class II Bike Lanes.....................................................................,...................�............................................$93,560 . 1111..... ,1111,. ..g 11,11.,.. ..�.. ., . BnisWl Street Protected Bike Lanes Edm er toil at ,, ,,,,,,,,,,,,,,,, 1111. 1111 .. 1111.. ,1111. $287000 •Bush S[teet Bicycle Boulevard ............ .......... ... .... .............. ................................,........ .... ........................... ..... . ...................................................,..$1,288,000 Citywide Bike Racks and SARTC bicycle Center $136,888 ......„.....................�,........,.........,..,....................�.................,...�„...................�..........,.....,„.��.,..�... c Center Dyto Santiago Drive Bike Boulevard: Broadway $3,469,0000 vis Elementary ..............................................�1.,.....�...„......,..............�....�.�..................................�,....,..............,............. .Da . ... �.............,.....$92Q000 ...........��.................................. ......... ........,.....,.................. .,...........,.......,..,..............,...........,....,.......... Edingu Avenue Protected Bikes Lanes: Santa Ana River to Bristol ....... .................................................... ... I....,.. .... .. $1,924,000 Hazanl Avenue Protected Bike Lanes: Euclid to Harbor $1,063,000 .Lincoln PedeaMan TraiL..Pazk Lane ro Santiago Creek .........................•...............•..•..•..•.••••.•••••..••.,•.............•...............x..........$1,150,000 .. Sarta Ana and 5th Street Protected-..,.... 1111 1111........... Bike Lanes 1111...,.......... 1111. $4;484,000 .Sepulveda Safe Routes to School Project...........................................................,..............,.................................................................................$255,000 •West Willits Street Protected Bicycle Lanes: Fairview to Raitt...•...••.,•.•••••.••.••.••...•..................••.•".••..•..•.••.,....................$495,000 ............................ Subtotal Traffic Safety / Mobility $15,567,448 TOTAL TRAFFIC IMPROVEMENTS $16,705,917 III. UTILITY/DRAINAGE/LIGHTING IMPROVEMENTS Facility Improvements East Station Security Fencing Improvements $250,000 1111 11,,.11.. 1111 1111...., 11,11 . ............. 1111, . 1111 SA -2 Vault Improvements 1111 1111 1111.,.. ........ $100,000 Subtotal Facility Improvements $350,000 Sewer Improvements $845,000 .........................................................,.... ........... ...........,........,.....,.........................................................................,....................................................�.....�. Bristol Street Sewer Main Improvements Phase 3A - Civic Center to Washington $150,000 ....................,........................ ... ................................................................ ..Sanfi..Ana ..Memorial•.NeighborhocdSewer Main Improvements ..�,..,. $175,0000 ...,....,...............................................................................................,........................,...........................-........................,................,......................I Warner Garnsey Sewer Main Diversion Improvements "........ $200,000 .�................................�».........-.............,... Neighborhood Sewer Main hnprrovements.,............................�............ .Willard . ...... ........, .............$SQ000 Subtotal Sewer Improvements $575,000 Storm Drain/Water Quality D-03 Channel Improvements at Alton Avenue $100,000 . •FirsC Shoot Undercroesing Storm Dram LittStation $650,000 JJMabury Park Stonnwater Captu..........,ct...................................................,.............._............................. ..,m Proe .... ............ ................,....�................S.. ,..... 95,000 Subtotal Storm Drain/Water Quality $845,000 F:1% CITY OF SANTA ANA CAPITAL IMPROVEMENT PROGRAM (CIP) FY 2018/2019 CIP PROJECTS BY CATEGORY PROJECTS Street Light Improvements TOTAL TOTAL UTILITY/DRAINAGE/LIGHTING IMPROVEMENTS $4,000,000 IV. CITY FACILITY IMPROVEMENTS Park Facility Improvements .................................................................................................................,.....,..,.....,......(PY)...........�,,....�...,....$415,066 6th and Lacy Park hnprovement ... 4 ... .. . ..„... ,,. ... as" .............................................. ......... s Park Playground -CPRS Supprt ed ........ (PY) $75,000 .Chepa's Park Stora aBm......... ... .....,....•.•• • ... . s 20,000 ..E] Salvador -Replace Swhnming Pool Filter......,........��.......................................................................,............................,......�.�.�..,......$20,000 .........,.,�....,,....�..........,�......� •,..,.„��...,�..................................,............... ...,..............................,........................................,.........„.�.�...................... Memon a l Swhmn' g Pool Rep]astenng - $100,000 ..E.I. .�.. •,. . . 1. „. oevelt / Walker Park Improvements ................... ......................,..........,,.............................�.�...�.�...... (Py) $400,000 . ................. Rt ,.P..�n.......,�.�..................................,..... nrkBa1lSeld LighNngRenovahso .. ........�.�.�.....,.....�.......�..................,,.,.� .� ...� ,.... �.....50 �.,...... $3 ,000 Salgado Swimming Pool Replastering $80,000 Sandpointe Paseo Security Lighting (PY) $61,000 Santa Mite Center Expansion -Substation $100,000 Santa Miq Pazk Synthedc'ILrF $3,648,784 .5....ta Ant.�...........,i g. Pool Replastering onto Anita Swimming ..................... ... .....,.....,.........................................................,....,.........,.............,.....„.................. ..... ..........",,..1..I......,...�.. $80,000 Santa Mita- Replace Swhnming Pool Filter $20,000 .....,.,......g.................„,...,.........�..„....„ent„......................�..............�.�..,.�........,.,....,�................,.�..............................,..�.�....,............�.....�.-..$400,000 Santia o Pvk Gas House Area I.. rnpn rovemonts Thornton Park ( wants Banter Five Park) 142,700 Thornton Park Security Lighting (Py) $91,750 Subtotal Park Facility Improvements $6,004,300 Zoo Facility Improvements Santa Ma Zoo Amazon's Edgc Giant River Otter Habitat (Py) $134,760 Ott. ................ .....................................„...,„...,.......,............... .....,.,.�........�. Santa Ana Zoo AZA Improvements Santa Ma Zoo Master Plan (PY) $78,038 Subtotal Zoo Facility Improvements $578,041 TOTAL CITY FACILITY IMPROVEMENTS $6,582,341 GRAND TOTAL $40,073,538 PY = Rending approved in Prior Fiscal Year(s) FI 1. SEVEN-YEAR CAPITAL IMPROVEMENT PROGRAM FY 18.19 THROUGH FY 24-25 Sheet/Bridge Improvements & Widening 2,073,635 Total R TRAFFIC IMPROVEMENTS Planning Traffic Improvements Traffic Safety / Mobility Improve 0 0 0 0 0 0 TOTAL 1,050,000 6,672,861 4,922,000 14,000,000 6,748,784 3,850,000 2,073,635 12,785,280 7,782,000 3,750,000 3,750,000 3,750,000 3,750,000 3,750,000 39,317,280- 673,469 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 STREET IMPROVEMENTS 100,000 100,000 100,000 100,000 100,000 100,000 1,065,000 Alley Rehabilitation 150,000 150,000 150,000 150,000 150,000 150,000 150,000 Arterial Street Rehabilitation 6,672,861 0 0 0 0 0 0 Curb, Gutter, Sidewalk Improvement 590,000 4,082,000 50,000 50,000 50,000 50,000 50,000 Local Street Rehabilitation 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 Neighborhood Street Rehabilitation 748,784 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Planning 550,000 550,000 550,000 550,000 550,000 550,000 550,000 Sheet/Bridge Improvements & Widening 2,073,635 Total R TRAFFIC IMPROVEMENTS Planning Traffic Improvements Traffic Safety / Mobility Improve 0 0 0 0 0 0 TOTAL 1,050,000 6,672,861 4,922,000 14,000,000 6,748,784 3,850,000 2,073,635 12,785,280 7,782,000 3,750,000 3,750,000 3,750,000 3,750,000 3,750,000 39,317,280- 673,469 180,000 180,000 180,000 180,000 180,000 180,000 1,753,469 465,000 100,000 100,000 100,000 100,000 100,000 100,000 1,065,000 15,567,448 . 7,309,000 0 0 0 0 0 22,876,448 Total 16,705,917 7,589,000 280,000 280,000 280,000 280,000 280,000 25,694,917 UTILITY/DRAINAGE/LIGHTING Dl. IMPROVEMENTS Sewer Improvements 575,000 4,000,000 3,500,000 0 0 0 0 8,075,000 Storm Drain/Water Quality Improve. 845,000 - 0 0 0 0 0 845,000 Street Lighting Improvements 130,000 200,000 200,000 200,000 200,000 200,000 200,000 1,330,000 Water Improvements 2,100,000 3,500,000 0 0 0 0 0 5,600,000 Water/Sewer Facility Improvement 350,000 5,200,000 2,000,000 0 0 0 0 7,550,000 Total 4,000,000 12,900,000 5,700,000 200,000 200,000 200,000 200,000 23,400,000 IV. CITY FACILITY IMPROVEMENTS Park Facility Improvements• 6,004,300 0 0 0 0 0 0 6,004,300 Zoo Facility Improvements 578,041 0 0 0 0 0 0 578,041 Total 6,582,341 0 0 0 0 0 0 6,582,341 GRAND TOTAL 40,073,538 28,271,000 9,730,000 4,230,000 4,230,000 4,230,000 4,230,000 94,994,538 8-4