HomeMy WebLinkAbout22A - ATRIUM PANEL RETROFITREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2018
TITLE
CONTRACT AWARD TO VANTAGE
COMPANY FOR SANTA ANA POLICE
DEPARTMENT ATRIUM PANEL
RETROFIT PROJECT AND VARIOUS
CONSTRUCTION PROJECTS
(SPEC. NO. 18-051)
(STRATEGIC PLAN NO. 6,2)
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MANAGER
RECOMMENDED ACTION
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1� Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Authorize a one-time purchase and payment of purchase order to Vantage Company to
reinforce the wood paneling in two atriums of the Police Department in an amount not to
exceed $24,800, subject to non -substantive changes approved by the City Manager and
City Attorney.
2. Establish a blanket order contract with Vantage Company for the period of July 1, 2018 to
June 30, 2019 for various construction projects for the Facilities Maintenance Department
in an amount not to exceed $25,000, subject to non -substantive changes approved by the
City Manager and City Attorney.
DISCUSSION
The construction of the Santa Ana Police Department Administrative Building and Holding Facility
was completed in 1997. The Administrative building has two large indoor atrium corridors that
are four stories high. Along the perimeter of each atrium are heavy commercial wood grain
laminate panels. Due to the age of the building, much of the adhesive securing the panels has
deteriorated. In February 2018, a panel became loose and fell to the bottom floor from the
second floor. An inspection of the panels revealed that other panels may not be secure. Staff
recommends that each panel be reinforced to avoid any safety issues that may arise from
seismic activity or other building age related issues. Staff determined that a contractor with
specialized equipment is necessary to carry out the repairs and to secure the panels at the
required heights.
Four vendors inspected repair needs of the atriums: All American, Quality Woodworks, Bizal-
Hoff, and Vantage Company. The scope of the project includes securing 420 "C" shaped panels
and 336 "L" shaped panels, utilizing a scissor lift to reach the higher panels. The fasteners will
then be concealed with laminate caps or conceal plugs of the same laminate color. Reputable
construction contractors, selected on their hh Igvel.of expertise and past projects with the City,
Award of Purchase Order to Vantage Company
July 3, 2018
Page 2
were invited to submit a proposal by April 30, 2018. Two of the four contractors, Bizal-Hoff and
Vantage Company, submitted proposals. Bizal-Hoff proposing $59,500 for the project and
Vantage Company proposing $24,800. All American was a formal no bid and Quality Woodworks
was unresponsive.
Additionally, Vantage Company is utilized throughout the year by the facilities maintenance
department for various construction projects. The purchase to reinforce the wood paneling in the
two atriums of the Police Department along with the blanket contract will exceed the $25,000
aggregate limit for the fiscal year. In order to carry out these purchases for the fiscal year, staff
recommends a blanket contract in the amount of $25,000.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal # 6 — Community
Facilities & Infrastructure, Objective # 2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $24,800 are available in the FY 2018-2019 PD Building and Facilities
account (01114403-62300) and in the Finance Management Building Maintenance account
(07310100-62300) in the amount of $25,000.
a entin
Chief of Police
Santa Ana Police Department
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APPROVED AS TO FUNDS AND ACCOUNT:
Francisco Gutierrez0�3
Executive Director
Finance and Management Services Agency
22A-2