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Home My WebLink AboutNS-2951 - Appropriating Monies to Several Offices, Agencies, and Departments of the City...LS 6.5.18 ORDINANCE NO. NS -2951 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2018 THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A. The City Manager has prepared and submitted to the City Council, pursuant to Section 605 of the City Charter, a proposed budget for expenditures for the fiscal year commencing July 1, 2018. B. In accordance with Section 606 of the City Charter, a public hearing has been held upon the proposed budget of expenditures after notice of such public hearing had been published in the manner prescribed in Section 606 of the City Charter. C. The proposed budget of expenditures duly submitted and considered as herein stated, together with any supplemental revisions and amendments thereto, was approved, adopted, and fixed by the City Council as the budget of the City for fiscal year 2018-2019, commencing July 1, 2018, in the amounts and for the funds, purposes, functions, department activities, and programs as therein set forth, including the Seven -Year Capital Improvement Program Plan update per Orange County Transportation Authority Measure M2 eligibility requirement. The adopted budget, including any supplemental revisions and amendments, together with a copy of the appropriation ordinance, shall be placed in the official files of the Clerk of the Council. Section 2. There are hereby appropriated to the several offices, agencies, and departments of the City, being the respective object and purposes specified in that certain document entitled " Fiscal Year 2018-2019 City Budget', a copy of which is on file in the Office of the Clerk of the Council, out of the various funds of the City for fiscal year 2018-2019, the several amounts stated as proposed expenditures from such funds, respectively, in those columns of the Budget that are headed "FY 18-19". Each aggregate of expenditures so specified in the Budget for the fiscal year for each program shall be deemed to be an appropriation for a single object and purpose within the meaning of Section 609 of the City Charter, except that as to any office, department, or agency of the City for which more than one program is designated in Section 2 Ordinance No. NS -2951 Page 1 of 3 (General Fund Operating Budget) of the Budget, the aggregate expenditure authorized for all programs in Section 2 of each such office, department, or agency shall be deemed to be an appropriation for a single object and purpose within the meaning of Section 609 of the City Charter. Section 3. The appropriations hereby made shall constitute the maximum expenditures authorized for the several offices, agencies, and departments opposite which the amounts of such appropriations are shown in the Budget. Section 4. No warrant shall be issued or indebtedness incurred for any purpose that exceeds the unexpended balance of the appropriations established by this ordinance, unless such appropriation shall have been amended or supplemented by the City Council in the manner set forth in Section 609 of the City Charter. The City Manager is hereby authorized to make revisions between the items included within any such appropriation if, in his/her opinion, such revisions are necessary and proper. Section 5. In accordance with Governmental Accounting Standards Board Statement 54, the City Manager or his/her designee is hereby authorized, as of the date of this ordinance, to allocate assigned governmental funds' balances to specific programs and activities as deemed necessary and proper. Section 6. The Executive Director of Finance and Management Services is hereby authorized to transfer monies in accordance with the Interfund Transfers listed in the Budget in such amounts and at such times during the fiscal year as he/she may determine necessary to the competent operation and control of City business, except that no such transfer shall be made in contravention of State law or City ordinance or exceed in total the amount stated herein or as amended by the City Council. Section 7. One certified copy of this appropriation ordinance together with a certified copy of each amendment thereto shall be transmitted by the Clerk of the Council to the Executive Director of Finance and Management Services. Section 8. The City Council of the City of Santa Ana hereby adopts the updated Seven -Year Capital Improvement Program, as set forth in the 2018-2019 City Budget. Section 9. Upon and from the effective date of this ordinance, expenditures of monies appropriated hereby are authorized beginning July 1, 2018. Section 10. The Clerk of the Council shall cause the title of this ordinance to be published as required by law. Section 11. All presently applicable documentation pertaining to the number, titles, qualifications, powers, duties, or compensation of officers or employees of the City, which has been previously approved by resolution or order of the City Council and which is currently on file with the Executive Director of Human Resources, is incorporated herein and is hereby approved. The City Manager is authorized to create, alter, or abolish any position of employment, or the number, title, qualifications, powers, Ordinance No. NS -2951 Page 2 of 3 duties, or compensation thereof, when such action is appropriate to promote the efficiency of the City administrative organization; provided, however, that no such action shall be effective unless and until approved by resolution or order of the City Council. ADOPTED this 3rd day of July, 2018. APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:, U66 Storck Assistant City Atto ney AYES: Councilmembers Benavides, Pulido, Sarmiento, Solorio, Tinaiero Villegas (6) NOES: Councilmembers None (0) ABSTAIN: Councilmembers NOT PRESENT: Councilmembers Martinez (1) CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council do hereby attest to and certify the attached Ordinance No. NS -2951 to be the original ordinance adopted by the City Council of the City of Santa Ana on July 3, 2018, and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date % yi (--;ov,- C---) -/� Maria D. Huizar Clerk of the Council City of Santa Ana Ordinance No. NS -2951 Page 3 of 3 I MAYOR Miguel A. Pulido moulido(a7santa-ana ora MAYOR PRO TEM Michele Martinez Ward 2 mimartinezOsanta-ana ora P. David Benavides Ward 4 dbenavides(asanta-ana om Vicente Sarmiento Ward t vsarmiento(asanta-ana ora Jose Solorio Ward 3 Isolodoosanta-ana ora Sal Tinalero Ward 6 stinaieroosanta-ana ora Juan Villegas Ward 5 ivilleaas(asanta-ana.ora 04 searsMY 1 SANTA A I r U Iv+rM1@ June 5, 2018 Honorable Mayor and City Council: I am pleased to present the proposed budget for the City of Santa Ana for Fiscal Year 18-19. This budget document provides the foundation for our work plan, and more importantly our commitments to the residents and constituents of the community. As a document, the budget calls out the anticipated expenditures and revenue assumptions for the next year of service. During my short tenure as your City Manager, one of my top priorities was to analyze the current fiscal position of the organization and to provide clarity moving forward. These observations became the basis for the development of this budget. Observations & Fiscal Realities The first observation is that there is a lack of clarity as to the City's current financial position. This, in part, is due to changes in administration and varied budget philosophies. A fundamental value and budget principle is transparency and clear communication. We can do better and we will do better; that is my commitment to you. It is for this reason that I have instituted a directive that the City's over-riding budget principle be "Truth in Budgeting". City government has a responsibility to not only make financial information accessible, but also transparent so that any interested party can review, ask questions, and understand the budget. The second observation is that the problems we are experiencing are actually years in the making. Santa Ana is a community with many opportunities, but also many needs. We have one of the youngest populations; as an older city, we have increased infrastructure needs; and according to industry benchmarks, we are under -staffed in our police department. In short, we are operating with a "service deficit" in relation to the needs of our community. I believe that these pressures, in part, led to the decisions that contributed to a trend where expenditures increased at a rate of 4%, while revenues only increased at a rate of 2%. The result is a structural deficit of $9.3M for our current FY17-18 budget, and a projected $17.1M deficit for FY18-19. Clearly, this is not sustainable. As a result, unfortunately, we are left in a very vulnerable position, potentially unable to weather a downturn in the economy. While a core function of government is the delivery of services, a city must have solvency in order to deliver any services. The City's total general fund reserve balance is $46.1M ($42.3M in general fund reserve and $3.8M in an economic uncertainty fund). This is approximately 17.7% of the total proposed General Fund budget. At CITY ATTORNEY CITY MANAGER CLERK OF THE COUNCIL Sonia R. Carvalho Raul Godinez II Maria D. Huizar 20 CIVIC CENTER PLAZA — P.O. BOX 1988, M31 — SANTA ANA, CALIFORNIA 92702 TELEPHONE (714) 647-6900— FAX (714) 647-6954 — www.santa-ana.org that rate, the reserve would be depleted in approximately two (2) months if we had a catastrophic event. Additionally, like most California cities, Santa Ana relies on these fund balance reserves to maintain a positive cash position during the course of the fiscal year, especially during the first five to six months of each fiscal year, since the majority of the City's revenues are not received until December/ January and April/May. As we accrue cost savings or revenue surpluses into the future, I will continue to recommend that these reserves be increased; we owe it to the community and to our employees. Maximizing Opportunities Given our fiscal challenges, a top priority has been to maximize economic development opportunities. With the advent of Proposition 64, the City took a lead role among municipalities to regulate cannabis uses within our City; culminating in being one of the first of only a handful of cities that had adult -use retail cannabis dispensaries operating on January 1, 2018 in California. This has been followed by the adoption of regulatory ordinances for cannabis testing uses, and more recently, commercial cannabis uses. Since these commercial uses may require more substantial tenant improvements, and thus more prolonged entitlement processes, we are only budgeting a third of the lower range of projected revenues for FYI 8-19. There also has been considerable development interest in housing and mixed use projects, and staff has been working very diligently to accommodate all of this interest in our City. Currently, there are 108 total residential and non-residential projects in entitlement plan check or under construction. Of these projects, we anticipate 6,180 residential units and 1,396,390 square feet of non-residential development, With this increased investment comes additional housing and retail amenities for our community, and more property tax revenue to support our City services. Moving Forward As previously mentioned, our current predicament was several years in the making, and consequently, our transition back to fiscal sustainability will also occur over a couple of years. The path forward will likely involve a concerted effort to reduce costs and also increase revenues. As we look at reducing costs, it's important to note that Santa Ana is already recognized as being one of the most efficient at providing services when compared to the 1 I largest cities in California, and the largest 100 cities in the country. The organization has become lean over time. As an example, in FY 1986-87, the ratio of employees to population served was 7.5 employees per 1,000 residents; currently, our ratio is 3.46 per 1,000 residents. The pressure to limit costs will be tremendous, given the needs of the Ca1PERS system to remain solvent, the need to continue resolving compliance issues within some of our enterprise finds, the need to address deferred maintenance for our infrastructure, in addition to any requests from our bargaining units at the negotiation table. Therefore, this next year is being proposed as a "bridge" year, an opportunity to frame the policy discussions around which core services we can afford to deliver and at what service levels, along with vetting all revenue measures for consideration. Within the realities of our budget outlook, strategic investments are being made that will yield positive results moving forward. Of particular note are the following projects; completion of the General Plan Update to streamline private investments into the City and address critical housing needs; investments into the City's Information Technology system to support existing service delivery and future efficiency projects; creation of a Risk Manager position to effectively manage the City's risk portfolio and reduce liability and exposure moving forward; creation of a Payroll Manager position to ensure compliance with all state and federal laws as well as to champion efforts to modernize our payroll systems; increased funding for Police to reduce the number of unfunded police officer positions, and continued funding to address homelessness -related issues that impact the quality of life for the Santa Ana community. I remain optimistic that we will find solutions by working collectively with our stakeholders - the community, employee labor groups, and management, to create a pathway towards fiscal sustainability. In keeping with our commitment to long-term planning, we will continue providing financial recommendations based on realistic revenue projections, risk assessments, and prudent spending to ensure a stable financial position. Stability, after all, is the result of thoughtful planning and strategic restraint. In spite of the fiscal challenges the City is facing, the proposed FYI 8-19 budget continues to support and advance the City Council's priorities in response to the community and its needs. Preparation of this budget took significant effort, and I want to thank the Budget Team for their dedication and countless hours of work, and the Executive Management Team and their staff for their fiscal restraint and efforts in preparing this proposed FY 18-19 budget. Sincerely, Raul Godinez II City Manager TOTAL CITY BUDGET REVENUE SOURCES APPROPRIATIONS FY 2018-2019 COMMUNITY SAFETY YOUTH EDUCATION, RECREATION ECONOMIC DEVELOPMENT CITY FINANCIAL STABILITY COMMUNITY HEALTH, LIVABILITY, ENGAGEMENT & SUSTAINABILITY COMMUNITY FACILITIES & INFRASTRUCTURE TEAM SANTA ANA w Capi I Proposed FY 18-19 Citywide Budget Expenditures: $549.2M OPTION A Successor Agency, S17.6M. 3% CDBG & Other Grants, S14.1M. 3% General Fund Related, $18.6M, 3% 0 Cap L— Proposed FY 18-19 Citywide Budget Expenditures: $539.OM OPTION 6 Successor Agency, CDBG & Other Grants, S17.6M. 3% $14.1M, 3% General Fund Related, $18.6M, 4% GENERALFUND REVENUE SOURCES III APPROPRIATIONS FY 2018-2019 COMMUNITY SAFETY YOUTH EDUCATION, RECREATION ECONOMIC DEVELOPMENT CITY FINANCIAL STABILITY COMMUNITY HEALTH, LIVABILITY, ENGAGEMENT & SUSTAINABILITY COMMUNITY FACILITIES & INFRASTRUCTURE TEAM SANTA ANA 5 Proposed FY 18-19 General Fund 11 Revenue Sources: $254.4M Excludes $10.2114 in unassigned fund balance (one-time monies) Charges for Services & Fees Intergovernmental $13.3M \ $6.1M 5.2% 2.4% Licenses, Permits & Fines $20.OM 7.9 rn Business Tax $12.OM 4.7 Cannabis Related Revenue* $15.6M 6.2% Other Revenue & Taxes* $16.1M 6.3 Use of Money & Property*** $17.2M 6.8% Hotel Visitors' Tax Franchise Fees $8.5M $3.4M 3.3% / 1 Property Tax In Lieu VLF $32.6M 12.8% Utility User's Tax $25.4M 10.0 Transfer from Fund 25 $0.3M 0.1% *Cannabis Related Revenue: Medical Marijuana $2.3M Adult -Use Retail: $5.5M Adult -Use Commercial: $7.8M ** Includes $2.1M in Sale of Land *** Includes Jail Revenue of $16.OM v Proposed FY 18-19 OPTION A General Fund 11 Expenditures: $264.6M ?1V.Vlvl, 4%0 creation & rary !M, 8% ferto Projects and t Service $12.3M, 5% Manning & Building $12.4M, 5% Public Works $8.2M, 3% lance & Mgmnt Services $6.OM, 2% n -Departmental $4.9M, 2% Lith Programs & Enforcement $5.2M, 2% * Other includes: City Manager: $2.710, City Attorney: $3.5M, Clerk: $1.710, HR: $1.810, Cost Saving Strategies: ($1.510), Bowers: $1.5M, CDA: $0.910 OPTION A City of Santa Ana General Fund 11 Revenue Summary Table %Change ACTUAL ACTUAL PROJECTED PROPOSED 17/18 to Account FY 15-16 FY 16-17 FY 17-18 FY 18-19 18/79 Taxes 50045 Business Tax 11,634,639 11,930,423 12,000,000 12,000,000 0.00.0/ 50200 Documentary Stamp Tax 1,310,887 1,169,548 875,000 850,000 -2.86% 50021 Half -cent Sales Tax (Safety Prop 172) 1,927,830 2,071,187 2,181,260 2,200,000 0.86% 50201 Homeowner Property Tax Subvention 208,946 201,205 195120 201,205 3.12% 50030 Hotel Visitors Tax 8,881,934 9,767,741 8,000,000 8,500,000 6.2591 50046 Medical Marijuana Tax 749,397 1,843,803 2,260,000 2,260,000 0.00% 50011 Property Tax 32,403,883 33,841,447 34,767,088 36,176,616 4.05% 50016 Property Tax In Lieu VLF 28,547,330 29,630,141 31,300,302 32,643,085 4.29% 50012 Santa Ana Property Tax Residual (CDA) 5,196,222 8,228,104 8,597,406 8,250,000 -4.04% 50020 Sales Tax 47,920,703 47,950,071 46,536,996 47,904,702 2.949,. 50031 Utility Users Tax - Electric 11,512,856 11,002,686 10,800,000 11,100,000 2.78% 50032 Utility Users Tax - Gas 1,985,711 2,232,618 2,250,000 2,300,000 2.22% 50033 Utility Users Tax - Telephone 9,222,384 8,621,571 9,000,000 9,500,000 5.56.0 50034 Utility Users Tax - Water 2,381,460 2,556,585 2,400,000 2,500,000 4.17% Total Taxes 163,884,180 171,047,130 171,163,171 176,385,608 3.05% Intergovernmental 50506 ABI09 Reimbursement 0 330,322 147,582 201,000 36.20% 52365 AB678 Ground Emerg. Transp. Reimbursement Mandate 221,074 177,574 443,338 0 -100.00% 50501 Motor Vehicle License 135,273 153,628 179,676 153,627 -14.50% 57791 Overhead Charge - Water 6,926,000 4,537,918 4,537,918 4,537,918 0.00% 50505 P.O.S.T. Reimbursements 49,114 19,296 52,000 52,000 0.00% 50015 Property Tax - Pass-through AB1290 1,754,452 871,817 1,040,000 1,040,000 0.00% 57304 Rancho Santiago Reimbursement-PRCSA 32,133 28,240 35,611 35,500 -0.31% 50503 SB90 State Mandates Reimbursement 715,399 84,493 92,000 92,000 0.00% 52364 SB1186 28,093 28,031 9,450 4,500 -5238% 57010 Total Intergovernmental 9,861,539 6,231,318 6,537,575 6,116,545 -6.44% Use of Money 58000 Earnings on Investments 866,236 768,572 753,000 576,056 -23.50•-1 58002 Loss(Gain) MV on Investments 402,027 (716,023) 0 0 n/a 57460 Police Department Jail Facility Rental 12,472,357 10,777,907 3,650 3,504 -4.00% 57462 Jail Revenue Facility- US Marshals 0 0 8,918,869 14,877,154 66.81% 57463 Jail Revenue Facility- Bureau of Prisons 0 0 1,159,790 1,168,092 0.72% 57390 PRCSA- Godinez High School (9,609) 21,115 7,321 0 -100.00% 57361 Recreation Facility Rental 21,605 34,260 32,791 34,500 5.21% 57960 Rental of Property 130,322 108,365 139,042 139,042 0.00•%0 57362 Rental of Stadium 122,618 125,765 118,493 175,000 4769% Total Use of Money 14,005,557 11,119,960 11,132,956 16,973,348 52.46•/ Miscellaneous 57100 Attorney Reimbursement 910,390 910,026 979,890 979,890 0.00% 53331 City Events 215,773.70 195,461 101,200 100,000 -1.19% 57000 Expense Reimbursement 29,301 76,482 74,163 54,124 -27.02% 57006 Expense Reimbursement - Condemn Deposit 0 10 0 -100.00% 57901 Indirect Cost Recovery 2,306,829 2,463,857 2,637,447 2,700,000 2.37.01 57461 Jail Kitchen Rental 31,489 29,341 24,000 24,000 0.00% 57081 Library Gifts & Donations 0 0 n/a 57081 Planning & Building Gifts & Donations 0 1,000 0 0 n1a 57991 Miscellaneous Receipts 2,492 2,958 1,300 1,500 15.38% 57010 Miscellaneous Recoveries 11,040 46,187 14,276 16,175 13.30% 57895 Monitoring/PILOT fees 0 93,124 0 0 n/a 57200 Other Library Recoveries 2,406 3,448 3,978 2,500 -37.16% 57402 Police Miscellaneous Reimbursements 39,107 209,773 20,000 306,955 1434.78% 0 OPTION A Ci of Santa Ana General Fund 11 Revenue Summary Table % Change Franchise Fees 50053 CAN Franchise Fees 50051 Electrical Utility 50050 Gas Utility ACTUAL ACTUAL PROJECTED PROPOSED 17118ro Account FY 15-16 FY 16-17 FY 17-18 FY 18-19 18119 57400 Police OT Reimbursement 0 0 2,500 5,000 100.00•/ 57404 Property & Evidence Recovery 11,004 24,076 13,000 11,000 -15.38% 57301 Recreation Expense Reimbursement 4,342 3,520 6,802 7,000 2.91% 50052 Refuse Contract Program Surcharge 4,972,000 4,972,000 4,972,000 4,972,000 0.00% 57700 Refuse Program Savings Recovery 1,352,000 1,352,000 1,352,000 1,352,000 0.00•/ 57970 Sale of Junk and Waste 5 0 0 0 n1a 57071 Sale of Land 40,100 0 29,105 2,100,000 7115.26% 57770 Sale of Maps and Documents 25,993 27,454 18,940 30,300 59.98% 58001 Stale Dated Checks 13,595 11,298 0 0 Na 53409 Storage of Weapon Fee 2,500 3,700 11000 1,000 0.00% 57993 Write -Off of Collections (209) (300) 0 0 n1a 53415 Emergency Response Reimbursement -PD Total Miscellaneous 9,970,158 10,425,405 10,251,612 12,663,444 23.53% Franchise Fees 50053 CAN Franchise Fees 50051 Electrical Utility 50050 Gas Utility 1,464,130 1,342,099 420,190 1,243,574 1,162,336 399,149 1,425,047 1,400,000 533,000 1,425,000 1,400,000 533,000 0.00% 0.00•/ 000% Total Franchise Fees 3,226,419 2,805,060 3,358,047 3,358,000 0.00% Charges for Services 53416 Animal Quarantines 3,312 1,550 1,300 5,000 284.62% 53911 AdvenisingSponsorship 0 0 0 100,000 We 53600 Building Plan Check 1,19407 3,155.860 2,338,810 2,533,975 8.34% 51612 Building Standards Revolving fund 3,729 2,703 3,250 0 -100.00% 53301 Center Programs 93,411 90,657 75,516 90,500 19.84% 57601 Code Enforcement Reimbursement 0 0 0 rVa 53309 Concession Vending Machines 4,712 3,600 5,850 5,400 -7.69% 57470 Copy of Lost Citation 60 44 0 0 n1a 53607 EIR Review Fees 108,890 -24,104 80,000 120,000 50.00% 53601 Electrical Plan Check 178,674 497,175 239,200 256,375 7.18% 53415 Emergency Response Reimbursement -PD 63,434 33,969 70,000 55,000 -21.43% 56305 Engineering Service Charge 3,781 3,000 1,000 -66.67% 57704 Expense Reimbursement -SAD 0 15,500 0 0 We 53503 False Alarm Charge -Fire 0 0 0 n1a 53413 False Alarm Charge -Police 67,698 128,219 6,256 95,000 1418.58% 53404 Fingerprint Card Processing Fees 72 0 100 100 0.00% 53408 Fire Range User Fees 7,775 12,500 7,000 7,000 0.00% 53419 Firearm License Fee 2,354 2,035 2,000 2,000 0.00% 53313 Food Sale Concession 30,800 33,600 33,600 33,600 0.00•/ 57383 Friend of Zoo Contribution 32,757 69,014 69,084 50,500 -26.90•/ 57385 Friend of Zoo Education Contribution 40,000 40,000 40,000 40,000 0.00°/ 57380 Friend of Zoo Vet Contribution 20,000 20,000 60,000 60,000 0.00% 53502 Hazardous Material Discloser Fees 628 299 413 0 -100.00% 53418 Hearing Officer Recovery/Parking 11,040 0 0 0 n1a 53410 Impound/Owner Release Animals 11808 1,445 1,200 1,500 25.00% 53420 Jail Booking Fee 18,152 31,210 30,000 30,000 0.00% 53411 Jail Pay to Stay Program 48,480 151,590 100,000 100,000 0.00% 53412 Jail Reuse 0 0 0 0 rVa 53613 Land Use Certificate Processing Fee 334,611 374,005 514,215 323,860 -37.02% 53605 Landscape Plan Review 6,926 25,591 12,000 12,240 2.00% 53316 Leisure Classes 277,224 283,999 273,028 284,000 4.02% 55200 Library Fines 49,001 42,284 44,161 45,000 1.90•/ 57260 Library Meeting Room Rental 242 213 8 0 -100.00% 53202 Library Microfiche Rentals 327 830 716 500 -30.18% 53203 Library Video Rentals 6,129 4,683 3,755 4,000 6.53% 53603 Mechanical Plan Check 121,861 435,490 191,360 207,100 8.23% 53902 Miscellaneous Service Charge 73,158 77,479 0 0 We OPTION A City of Santa Ana General Fund 11 Revenue Sumneary Table % Change Licenses and Permits 51613 Adult -Use Retail Cannabis Reg Fee 0 ACTUAL ACTUAL PROJECTED PROPOSED 17118 to Account 0 FY 1516 FY 16-17 FY 17-18 Fy 18-19 18119 53612 Mitigation Monitoring Fee 5,500,000 0 0 1,500 n1a 53200 Non -Resident Library Card Fee 1,269 1,485 1,555 1,500 -3.54% 53513 OCFA Admin Processing Fee 1,410 1,724 1,380 1,435 3.99% 53510 Paramedic Service Charge 3,740,671 3,579,412 4,552,498 4,689,000 3.00% 53509 Paramedic Subscription Fee 174,357 166,500 154,260 159,000 3.07•-1 53308 Park Reservation 260,673 193,012 187,506 203,000 8.26% 53201 Passport Fee 2,425 0 109 0 -100.00% 53405 Photo Services 847 657 1,000 500 -50.00% 53602 Plumbing Plan Check 62,152 273,682 106,310 119,500 12.41% 53417 Police Report Fee 162,057 173,192 160,000 160,000 0.00% 53304 Pool Charges 33,753 24,617 22,640 24,500 8,21% 53618 Project Coordination Charge 2,381 71,522 0 0 rva 53319 Recreation Staff Reimbursement 69,958 58,210 61,243 61,000 -0.40% 53401 Repo Release 11,065 12,290 12,000 12,000 0.00•%0 53627 PREP Fees 0 1,116,599 587,295 604,915 3.001 53615 Residential Inspection Surcharge (PREP) 17,971 0 0 0 n/a 57070 Sale of Printed Materials 389 112 1,000 1,000 0.00% 53614 Shopping Cart Containment Program 36,938 41,394 42,795 44,080 3.00.10 53616 Site Plan Review Charge 679,895 960,260 716,145 1,000,000 39.64% 53901 Stop pay/Reissue fees 416 323 131 160 22.14% 53707 Street and Alley Repair 8,446 7,449 1,200 1,000 -16.6791 53318 Tennis Reservations 48,298 44,786 40,665 45,000 10.66% 53606 Discretionary Application Fee 309,110 252,435 376,394 340,000 -9.67% 53407 Vehicle Equipment Citation Sign -Off 9,405 7,599 6,600 7,000 6.06% 53400 Vehicle Release Charge 90,090 100,380 115,000 115,000 0.00% 53423 Vehicle Storage Fee 51,975 57,450 40,000 40,000 0.00% 53307 Youth Field Usage Fee 75,446 72,456 72,972 73,000 0.04% 53303 Youth Sports 31,979 33,152 34,132 34,000 -0.39% 53312 Zoo Admissions 1,114,990 1,107,683 1,134,178 1,134,000 -0.02% 53310 Zoo Education 113,865 73,122 84,784 85,000 0.25% Total Charges for Services 9,914,103 13,946,726 12,719,613 13,420,740 5.51% Licenses and Permits 51613 Adult -Use Retail Cannabis Reg Fee 0 0 169,000 0 -100.00% 51614 Adult -Use Retail Regulatory Safety Permit 0 0 906,750 205,460 -77.34% 51615 Adult -Use Retail Operating Agreement Fees 0 0 1,984,806 5,500,000 177.11% 51100 Comm. Cannabis Operating Agrml Fees - Cultivation 0 0 0 4,602,000 n1a 51101 Comm. Cannabis Operating Agreement Fees - Mfg. 0 0 0 2,418,000 n1a 51102 Comm. Cannabis Operating Agreement Fees - Disurbution 0 0 0 702,000 n1a 51103 Comm. Cannabis Operating Agreement Fees - Testing 0 0 0 78,000 n1a 51401 Alarm Permit Fees 97,736 102,809 97,000 97,000 0.00.0/ 51001 Bingo Licenses 102 208 0 154 n1a 51601 Building Permits 1,683,844 2,120,700 1,999,315 2,184,295 9.2591 51004 Bus Shelter Fees 134,251 150,000 150,000 0 -100.00% 51002 Dog Licenses 575,881 587,211 565,000 565,000 0.00% 51003 Dog Licenses - CCI 71,477 68,565 50,000 50,000 0.00% 51603 Electrical Permits 606,808 578,057 864,150 900,070 4.16% 51301 Filming Permit 6,304 5,516 5,852 6,000 2.53% 51501 Fireworks Stands Permits 220 0 0 0 Na 51600 General Plan Update Surcharge 137,224 141,944 132,786 141,465 6.54% 51606 Grading Permits 55,728 61,073 60,000 70,000 16.67% 51604 Heating Permits 369,925 358,694 546,410 572,805 4.83% 53626 Medical Marijuana Regist. & Reg. Safety 0 27,040 1,700 -93.71% 51706 MMD Requlatory Safety Permit 72,516 169,204 217,548 0 -100.00% 51608 Newsbox Permit Fees 27,156 24,709 25,000 25,000 0.00.0/ 51605 Occupancy Permits 410,945 423,717 362,410 383,385 5.79% 51609 Outdoor Dining Permits 2,571 1,277 0 0 n1a 51602 Plumbing Permits 284,636 307,622 353,835 384,750 8.74% 51402 Street Closure Permit 8,456 6,023 6,400 6,400 0.00% 51607 Street Vendor Permit 4,344 40,170 22,665 25,345 11.82% 10 OPTION A City of Santa Ana General Fund 11 Revenue Summary Table Fines 55600 Administrative Citations/Comm Pres 110,126 141,730 120,055 %Change 2.84% ACTUAL ACTUAL PROJECTED PROPOSED 17118 to Account FY 1546 FY 16-17 FY 17-18 FY 18-19 18119 51403 Tobacco Permits 174,829 179,518 175,000 175,000 0.00% 51502 Underground Tank Permits 1,008 0 4a00% 0 We 242,543 Total Licenses & Permits 4,725,961 5,327,017 8,720,967 19,093,829 118.94% Fines 55600 Administrative Citations/Comm Pres 110,126 141,730 120,055 123,460 2.84% 55606 Fireworks Admin Citations 0 0 6,100 6,100 0.00% 57900 Bad Check Recoveries 20,345 18,165 17,305 13,000 -24.88% 55402 Court Fines - Non -Traffic 66,728 42,017 10,000 14,000 4a00% 55401 Court Fines - Traffic 242,543 698,155 480,000 500,000 4.17•-1 55604 Foreclosed Properties Fines 0 150,000 154,500 3.00•-1 55201 Lost /Damaged Library Materials 6,409 5,302 4,716 5,000 6.03% 55202 Lost/Damaged Uncatalogued Materials 25 15 0 -100.00% 55605 Medical Marijuana Administratvie Citation 44,678 32,300 27,000 37,810 40.04% 55000 Padang Fines 4,604,330 4,092,340 4,400,000 5,245,700 19.22% 55400 Redlight Camera Program 326,041 41,360 11,000 0 -100.00% 55403 Tobacco Fine 134 0 0 n/a Total Fines 5,421,200 5,071,528 5,226,191 6,099,570 16.71% Subtotal 254,111,084 Transfers-In/Misc. Recoveries 59000-025 Transfer from Fund 25 0 0 0 250,000 We Total Transfers -In 0 0 0 250,000 n/a Prior Year Carry Forward 0 0 0 10,200,000 rVa TOTAL GENERAL FUND 11 221,009,115 225,974,143 229,110,131 264,561,084 15.69% 11 OPTION A City of Santa Ana General Fund Expenditure Summary Table 12 as % of Increase (Decrease) ACTUAL ACTUAL PROJECTED PROPOSED FY 18.19 FY 17-18 to FY 18-19 Acct. Unit DEPARTMENT & DIVISION FY 15-18 FY 1617 FY 17-18 FY 18-19 Total GF 11 in $ in % POLICE DEPARTMENT 01114400 Office of the Chief of Police 1,721,228 1,993,968 1,423,326 1,800,788 0.7% 377,463 26.5% 01114401 Fiscal & Budget 735,918 871,399 904,126 971,229 0.4% 67,102 7.4/ 01114402 Human Resources 585,263 471,841 621,647 762,148 0.3% 140,500 22.6% 01114403 Building & Facility 3,529,772 3,615,279 3,346,728 3,330,455 1.3% (16,273) -0.5% 01114404 Backgrounds 964,433 889,783 972,742 1,002,821 0.4% 30,079 3.1% 01114405 Traffic 7,109,099 7,049,637 7,012,466 7,083,291 2.7% 70,826 1.0% 01114410 Training Services 1,533,167 1,817,216 2,037,464 2,445,510 0.9% 408,045 20.0% 01114415 Professional Standards 1,150,244 1,209,366 1,169,111 1,302,829 0.5% 133,718 11.4% 01114420 Field Operations 41,800,643 49,878,727 53,167,869 54,530,347 20.6% 1,362,478 2.6% 01114425 Information Systems 1,125,116 1,112,840 1,453,104 1,601,535 0.6% 148,431 10.2% 01114430 Animal Services 1,491,551 2,272,099 2,325,850 2,342,890 0.9% 17,040 0.7% 01114435 District Investigations 7,207,535 6,806,940 6,358,444 7,098,974 2.7% 740,530 11.6% 01114440 Crimes Against Persons 6,527,665 7,482,057 7,588,571 7,298,968 2.8% (289,603) -3.8% 01114445 Special Investigations 3,527,534 4,115,861 3,727,465 3,476,662 1.3% (250,803) -6.7% 01114448 Evidence 634,100 845,702 835,296 932,967 0.4% 97,671 11.7% 01114450 CDC 1,256,220 1,217,596 1,036,879 1,370,758 0.5% 333,878 32.2% 01114455 Forensic Services 2,325,433 2,331,697 2,327,692 2,402,449 0.9% 74,757 3.2% 01114460 Records Services 1,573,656 1,572,706 1,700,079 2,039,109 0.8% 339,030 19.9% 01114465 Communications 4,570,800 5,250,075 6,118,732 7,522,958 2.8% 1,404,226 22.9% 01114470 Vice 4,639 0 31,604 18,280 0.0% (13,324) N/A 01114475 Jail Operations 15,889,108 16,366,744 15,887,048 19,096,209 7.2% 3,209,162 20.2% 01114480 Regional Narcotic Supp. Prgm 1,994,746 2,111,147 1,521,594 1,573,606 0.6% 52,012 3.4% 01114485 Homeland Sec. &Crime Prev. 153,516 244,288 260,408 254,223 0.1% (6,184) -2.4% 01114490 Tobacco Retail Lic. Prgm 180,819 174,855 185,539 223,528 0.1% 37,990 20.5% Subtotal 107,592,207 119,701,823 122,013,784 130,482,534 49.3% 8,468,750 6.9% FIRE DEPARTMENT 01115330 Fire Suppression & EMS 41,485,838 40,918,911 50,417,145 52,129,291 19.7% 1,712,146 3 4 Subtotal 41,485,838 40,918,911 50,417,145 52,129,291 19.7% 1,712,146 3.4% PARKS, RECREATION a COMMUNITY SERVICES 01111150 Library Adult Services 1,012,270 1,227,643 1,260,109 1,378,560 0.5% 118,451 9.4% 01111160 Library Youth Services 630,593 746,719 883,507 959,425 0.4% 75,918 8.6% 01111180 Library Young Adult Services 386,014 402,970 533,616 733,640 0.3% 200,024 37.5% 01111190 Library Technology and Support Services 1,452,087 1,530,987 1,584,040 1,684,855 0.6% 100,815 6.4% 01113200 Administrative Services 1,372,112 1,467,015 1,477,749 1,764,820 0.7% 287,071 19.4% 01113210 Stadium 231,651 225,210 279,796 248,725 0.1% (31,071) -11.1% 01113220 S.A. Zoo at Prentice Park 1,995,359 1,946,831 2,228,881 2,179,735 0.8% (49,146) -2.2% 01113230 Recreation 4,274,339 4,738,906 4,843,781 5,491,91.8 2.1% 648,137 13.4/0 01113240 Park Ranger Program 54,695 0 0 0 0.0% 0 n/a 01113250 Park Services 5,100,005 5,001,729 5,312,949 4,946,920 1.9% (366,029) -6.9% 01113260 Park Building Services 1,274,124 1,321,285 1,413,899 1,784,580 0.7% 370,681 26.2% Subtotal 17,783,246 18,609,296 19,818,327 21,173,178 8.0% 1,354,851 6.8% PLANNING & BUILDING AGENCY 01116500 Administrative Services 1,614,688 1,890,694 1,881,180 2,058,673 0.8% 177,493 9.4% 01116510 Planning Division 1,798,713 1,964,932 1,787,121 3,291,618 1.2% 1,504,498 84.2% 01116520 New Construction 1,708,877 1,709,281 1,995,959 2,202,045 0.8% 206,086 10.3% 01116530 Permits B Plan Check 1,733,584 2,081,770 2,165,582 2,386,364 0.9% 220,782 10.2% 12 OPTION A City of Santa Ana General Fund Expenditure Summary Table as %of Increase (Decrease) ACTUAL ACTUAL PROJECTED PROPOSED FY 18-19 FY 17-18 to FY 18-19 Acct. Unit DEPARTMENT & DIVISION FY 15.16 FY 16-17 FY 17.18 FY 18-19 Total GF 11 in $ in % 01116540 Code Enforcement 883,975 1,146,159 1,230,309 970,547 0.4% (259,762) -21.1% 01116550 Proactive Rental Ent. Prgm 514,247 291,499 258,100 539,162 0.2% 281,062 108.9% 01116560 Neighborhood Initiatives Program (NIP) 352,859 521,687 530,401 606,053 0.2% 75,653 14,3% Subtotal 8,606,945 9,606,022 9,848,651 12,054,462 4.6% 2,205,811 22.4% FINANCE & MANAGEMENT SERVICES 01110100 Management & Support 854,845 881,380 1,034,517 1,168,258 0.4% 133,741 12.9% 01110110 Accounting 1,236,758 1,390,802 2,015,445 2,146,723 0.8% 131,278 6.5% 01110115 Payroll 373,440 397,608 544,947 815,180 0.3% 270,233 49.6% 01110120 Purchasing 908,468 934,877 714,340 759,782 0.3% 45,442 6.4% 01110130 Treasury & Customer Svc. 626,173 750,603 789,497 1,004,466 0.4 % 214,969 27.2% Subtotal 3,999,684 4,355,271 5,098,747 5,894,409 2.2% 795,663 15.6% PUBLIC WORKS AGENCY 01117620 Pub Wks-Traffic/Trans Eng 1,955,573 1,932,307 2,308,820 2,456,545 0.9% 147,725 6.4% 01117625 Pub Wks -Roadway Marking/Signs 981,934 527,495 568,000 568,000 0.2% 0 0.0% 01117630 Pub Wks -Streetlight Maintenance 2,806,521 2,463,095 2,911,527 2,330,425 0.9% (581,102) -20.0% 01117642 Pub Wks -Graffiti Abatement 0 0 1,166,197 1,207,345 0.5% 41,148 3.5% 01117643 Pub Wks -Sanitation Services 0 0 0 1,604,223 0.6% 1,604,223 n/a 01117650 Pub Wks-SARTC Maintenance 0 0 300,000 0 0.0% (300,000) -100.0% Subtotal 5,744,028 4,922,898 7,254,543 8,166,538 3.1% 911,995 12.6% COMMUNITY DEVELOPMENT AGENCY 01118810 Economic Development 455,598 592,396 835,297 759,038 0.3% (76,259) -9.1% 01118811 Homeless Services 0 196,069 196,069 N/A 01118825 Sales Tax Rebate 0 15,000 25,000 0.0% 0 0.0% Subtotal 455,598 592,396 850,297 980,107 0.4% 129,810 15.3% TRANSFER TO PROJECT FUNDS 01106019 Transfer to Civic Center Fund 74 1,045,000 1,464,345 1,179,404 1,179,404 0.4% 0 0.0% 01106019 Transfer to Council Special Projects Fund'. 11,250,000 0 0 0 0.0% 0 N/A 01106019 Capital Outlay Fund 51 0 584,000 292,000 292,000 0.1% 0 WA 01106019 Transfer to Strategic Plan Fund 52 1,870,875 1,852,290 0 1,794,500 0.7% 1,794,500 WA 01106019 Police Building Debt Svc. 4,415,151 4,415,905 4,418,020 4,418,020 1.7% 0 0.0% 01106019 Feebler Fund Fund 418 0 0 0 0 0.0% 0 WA 01106019 COSA Lease Financing F404 4,612,190 4,622,660 4,622,660 4,622,660 1.7% 0 00% Subtotal 23,193,216 12,939,200 10,512,084 12,306,584 4.7% 1,794,500 17.1% CITY MANAGER'S OFFICE 01105015 General Non -Departmental 4,060,717 5,027,810 4,136,897 3,338,654 0.9% 93,592 4.3% 01105810 Community Activities - Non Dept. 0 0 0 0 0.0% 0 N/A 01103010 City Manager's Office 1,902,189 2,061,450 2,158,243 2,251,835 0.9% 93,592 N/A 01103011 Civic Center Safety & Security 658,622 73,214 0 (73,214) N/A 01104012 Legislative Affairs 347,451 383,926 437,258 451,615 0.2% 14,357 33% Subtotal 6,310,358 8,131,808 6,805,612 6,042,104 2.3% (763,508) -11.2% iN OPTION A City of Santa Ana General Fund Expenditure Summary Table as % of Increase (Decrease) ACTUAL ACTUAL PROJECTED PROPOSED FY 18-19 FY 17-18 to FY 18-19 Acct. Unit DEPARTMENT & DIVISION FY 15-16 FY 16-17 FY 17-18 FY 18.19 Total GF 11 in $ in % CITY ATTORNEY'S OFFICE 01108032 City Attomeys Office 2,719 703 3,017,422 2 435 169 3,070,448 1 2 % 635,280 261 Subtotal 2,719,703 3,017,422 2,435,169 3,070,448 1.2% 635,280 26.1% Human Resources 01109050 Human Resources 1,181,123 1,277,872 1,301,179 1,766,698 0.7% 465,519 358% Subtotal 1,181,123 1,277,872 1,301,179 1,766,698 0.7% 465,519 35.8% 01112030 BOWERSMUSEUM 1,474,616 1,475,706 1,476,130 1,476,130 0.6% 0 00% Subtotal 1,474,616 1,475,706 1,476,130 1,476,130 0.6% 0 0.0% CLERK OF THE COUNCIL'S OFFICE 01107031 Clerk Administration 747,611 820,084 819,415 1,648,822 0.6% 829,407 1012% Subtotal 747,611 820,084 819,415 1,648,822 0.6% 829,407 101.2% CANNABIS PROGRAM 01113203 Youth Programs/Cannabis Enforcement 01108016 CityAttorney 5,200,000 2.0% 5,200,000 N/A 399,465 0.2% 399,465 N/A 01110016 Finance & Management Services 0 0 0 127,905 0.0% 127,905 N/A 01114016 Police Department 0 0 0 1,268,797 0.5% 1,268,797 N/A 01115016 Planning & Building Agency 0 0 0 373,611 0.1% 373,611 N/A 0 0 0 7,369,778 2.8% 7,369,778 EXCLUDES TRANSFERS TO FUND 50 (11,250,000) 0.0% NIA TOTAL GENERAL FUND 11 210,044,174 226,368,706 238,651,083 264,561,085 100.0% 25,910,002 10.9% 14 Proposed FY 18-19 Option 6 General Fund 11 Expenditures: $254.4M Parks, Recreation & Library $20.110, 8% Transfer to Projects and Debt Service $12.3M, 5% Planning & Building $11.810, 5% Public Works $7.810 3% Finance & Mgmnt Services $5.7M, 2% Youth Programs & Enforcement $5.210, 2% $9.9M, 4% * Other includes: City Manager: $2.510, City Attorney: $3.3M, Clerk: $1.610, HR: $1.7M, Cost Saving Strategies: ($1.510), Bowers: $1.4M, CDA: $0.9M 5 WORKFORCE CII.ANGES GENERAL FUND 69 NON -GENERAL FUND COMMUNITY SAFETY YOUTH EDUCATION, RECREATION ECONOMIC DEVELOPMENT CITY FINANCIAL STABILITY COMMUNITY HEALTH, LIVABILITY, ENGAGEMENT & SUSTAINABILITY COMMUNITY FACILITIES & INFRASTRUCTURE TEAM SANTA ANA 16 Proposed Full -Time Workforce Changes - FY 18-19 Additions/Deletions Organizational Changes Finance & Management Services Agency 1 Payroll Manager 152,000 152,000 0 1 152,000 152,000 0 Police Department 3 Parking Control Officers 262,998 262,998 0 3 262,998 262,998 0 Public Works Agency 1 Receptionist 98,500 0 Non - 1 Assistant Instrument Technician Fiscal General General Department Qty. Position Impact Fund Fund Community Development Agency 1 Management Analyst 149,785 0 149,785 (2) Senior Office Assistant (203,050) 0 (203,050) 1 Economic Development Specialist II 164,230 0 164,230 (1) Downtown Development Liaison (164,905) 0 (164,905) 1 Community Development Analyst 143,735 0 143,735 (1) Neighborhood Improvement Project Specialist (161,085) 0 (161,085) (1) (71,290) 0 (71,290) Finance & Management Services Agency 1 Payroll Manager 152,000 152,000 0 1 152,000 152,000 0 Police Department 3 Parking Control Officers 262,998 262,998 0 3 262,998 262,998 0 Public Works Agency 1 Receptionist 98,500 0 98,500 1 Assistant Instrument Technician 115,000 0 115,000 2 Water Systems Electrician 312,266 0 312,266 1 Water Services Utility Inspector 132,967 0 132,967 (3) Public Works Projects Manager (631,067) 0 (631,067) 2 27,666 0 27,666 General Fund Positions 4 Non -General Fund Positions 1 Total 5 1 Reflects net cost offset by reduction in part-time positions 17 371,374 414,998 43,624 Proposed Full -Time Workforce Changes - FY 18-19 Reallocations Total 196,878 151,102 45,776 Costs will be absorbed in base budget Cost will be offset by reduction in part-time position(s) U Fiscal Non -General City Attorney's Office Qty. Position Impact General Fund Fund (1) Litigations Assistant (68,040) (68,040) 0 1 Paralegal 72,528 72,528 r 0 4,488 4,488 0 Fiscal Non -General Human Resources Department Qty. Position Impact General Fund Fund (1) Risk Management Supervisor (AM) (185,238) 0 (185,238) _ 1 Risk Manager (MM) 231,014 0 231,014 45,776 0 45,776 Fiscal Non -General Parks, Recreation, &Community Svcs. Qty. Position Impact General Fund Fund (2) Youth Services Technician (207,100) (207,100) 0 2 Librarian 207,100 207,100 0 0 0 0 Fiscal Non -General Planning& Building Agency qty. Position Impact General Fund Fund (1) Management Aide (109,153) (109,153) 0 1 Management Analyst 115,010 115,010 ' 0 5,857 5,857 0 Fiscal Non -General Police Department Qty. Position Impact General Fund Fund (9) Communications Services Officers (1,089,000) (1,089,000) 0 9 Police Services Dispatcher 1,215,000 1,215,000 0 (1) Correctional Officer (157,125) (157,125) 0 1 Background l nvestigator 157,125 157,125 0 (1) Correctional Supervisor (178,386) (178,386) 0 1 Background Investigator 157,125 157,125 0 (1) Secretary (99,476) (99,476) 0 1 Executive Secretary to Police Chief 114,476 114,476 0 (1) Forensic Specialist l (169,266) (169,266) 1 Forensic Services Supervisor 190,284 190,284 140,757 140,757 0 Total 196,878 151,102 45,776 Costs will be absorbed in base budget Cost will be offset by reduction in part-time position(s) U FY 18-19 ORGANIZATION CHART AND FULL-TIME EMPLOYEES RESIDENTS OF THE CITY OF SANTA ANA MAYOR AND CITY COUNCIL FY 18-19 Total FT Positions: 1172 COMMUNITY SAFETY YOUTH EDUCATION, RECREATION ECONOMIC DEVELOPMENT CITY FINANCIAL STABILITY COMMUNITY HEALTH, LIVABILITY, ENGAGEMENT & SUSTAINABILITY COMMUNITY FACILITIES & INFRASTRUCTURE TEAM SANTA ANA 20