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PROPOSED BUDGET
AYOR Miquel A PUkdO MAYOR RRC TEM Michele Martinez Ward 2 COUNCILMEMBERS P. David Bprmvides Ward 4 ViceNe Sarmiento Ward I ml�aaul_,,uxu Jose sobi io Wa�d 3 Sal I inajero Ward 6 Juan Villegas Ward 5 M I I Gats @ u 14Lg June .5, 2018 Honorable Mayor and City Council: I am pleased to present the proposed budget for file City of Santa Ana for Fiscal Year 18-19, "I'llis budget document provides the foundation for our work plan, and more importantly our commitments to the residents and constituents of the community, As, a document, the budget calls out the anticipated expenditures and revenue assumptions for the next year of service, During my short tenure as your City Manager, one of nay toga priorities was to analyze the current fiscal position of the organization and to provide ctarity moving forward. These observations became the basis f()t- the development of this budget, Q-bti-qj:yii—tions-A Eisil Ke. a litics The first observation is that there is a lack ofclarity as to the City's current financial position. This, in part, is due to changes in administration and varied budget philosophies, A fundamental value and budget principle is transparency and clear C0111ITILinication, We can do better and we will do better; that is my commitment to You, It is for this reason that I have instituted a directive that the City's over-riding budget principle be "Truth in Budgeting". City government has a responsibility to not only make financial information accessible, but also transparent so that any interested party can review, ask questions, and understand the budget, The second observation is that the problerns we are experiencing are actualty years in the making. Santa Ana is a community with many oppoitunitics, but also many needs. We have one of the youngest populations; as an older city, we have increased infrastructure needs; and according to industry benchmarks, we are under -staffed in our police department. In short, we are operating with a "service deficit" in relation to the needs of our C0111111LInity. I believe that these pressures, in pail, led to the decisions that contributed to as trend Where expenditures increased at as rate of 4%, while revenues only increased at a rate of 2%. 'File result is a Stl-UCtUral deficit of $93M for our current FY 17-18 budget, and a projected $17.1M deficit for I'Y 1 8-R Clearly, this is not sustainable. As a result, untortunately, we are left in a very vulnerable position, potentially unable to weather a downturn in the economy, While as core function of government is the delivery of services, a city must have solvency in order to deliver any services, The City's total general Fund reserve balance is S46, I M ($423M in general fund reserve and $3,8M in ain economic uncertainty fund). This is approximately 17.7% of the total proposed General Fund budget, At CITY ATTORNEY CITY MANAGER CLERK OF THE COUNCIL Sonia R. Cawalho RaO Godinez 11 Maria D. Huizar 20 CIVIC CENTER PLAZA - P.0 BOX 1988, M31 SANTA ANA, CAUFOnNIA 92702 TFLEPHONF (!'i Ftp 647 6900 - FAX (714)y 647-6954 -- www.saWa-ana,org that rate, the reserve would be depleted in approximately two (2) months if we had a catastrophic event, Additionally, like most California cities, Santa Ana relies on these 111nd balance reserves to maintain a positive cash position during the course of the fiscal year, especially during the first five to six months of each fiscal year, since the majority of the City's revenues are not received until December/ January and April/May. As we accrue cost savings or revenue Surpluses into the future, I will continue to recommend that these reserves be increased; we owe it to the corninunity and to our employees. Maxil-nizWg, Opportunities Given our fiscal challenges, a top priority has been to maximize economic development oppottunities. With the advent of Proposition 64, the City took a lead role among municipalities to regulate canriabis uses within our City, culminating in being one of the first of only a handfifl of cities that had adult -use retail cannabis dispensaries operating on January .1, 201.8 in California, This has been followed by the adoption of regulatory ordinances for cannabis testing uses, and more recently, commercial cannabis uses. Since these cou'linercial uses may require more substantial tenant improvements, and thus more prolonged entitlement processes, we are only budgeting a third of the lower range of projected revenues for 1~Y18.19. There also has been considerable devclopinent interest in housing and mixed use projects, and staff has been working very diligently to accommodate all of this :interest in our City. Currently, there are 108 total residential and non-residential projects in entitlement plan check or under construction. Of these projects, we anticipate 6,1. 80 residential units and 1,396,350 square feet of non-residential development. With this increased investment conics additional housing and retail amenities for our community, and more property tax revenue to Support our City Sol -vices. Moving Forward As previously mentioned, our current predicament was several years in the making, and consequently, our transition back to fiscal sustainability will. also occur over a couple of years. The path forward will likely involve a concerted effort to reduce costs and also increase revenues. As we look at reducing costs, it's important to note that Santa Ana is already recognized as being one of the most efficient at. providing services when, compared to the I I largest cities in California, and the largest 100 cities in the country. The organization has become lean over time, As an example, in FY 1986-87, the ratio of employees to population served was 7.5 employees per 1,000 residents; currently, our ratio is 3,46 per 1,000 residents, The pressure to limit costs will be tremendous, given the needs of the CaIPERS system to remain solvent, the need to continue resolving compliance issues within some of our enterprise funds, the need to address deferred maintenance for our infrastructure, in addition to any requests from our bargaining units at the negotiation table. Therefore, this next year is being proposed as a "bridge" year, an opportunity to frame the policy discussions around which core services we can afford to deliver and at what service levels, along with vetting all revenue measures for consideration. Within the realities or our budget outlook, strategic investments are being made that will yield positive results moving forward. Of particular note are the following projects: completion of the General Plan Update to streamline private investments into the City, and address critical housing needs, investments into the City's l"for"nation Technology system to support existing service delivery and 11iture efficiency projects; creation of a Risk Manager position to effectively manage the City's risk portfolio and reduce liability and exposure moving forward; creation of a Payroll Manager position to ensure compliance with all state and federal laws as well as to champion efrorts to modernize otir Payroll systerns; increased funding for Police to reduce the number ofunfunded police officer positions, and continued funding to address homelessness -related iSSUCS that impact the quality of` life for the Santa Ana community. I remain optimistic that we will find solutions by working collectively with our stakeholders - the community, employee labor groups, and management, to create a pathway towards fiscal sustainability. In keeping with our commitment to long-term planning, we will continue providing financial recommendations based on realistic revenue projections, risk assessments, and prudent spending to ensure a stable financial position. Stability, after all., is the result Of thoughtful planning and strategic restraint. In spite of the fiscal challenges the City is facing, the proposed FY 18-19 budget continues to support and advance the City Council's priorities in reSPOITSC to the C0111111LInity and its needs. Preparation of this budget took significant effort, and I want to thank the Budget Team for their dedication and countless hours of work, and the Executive Management Tcam and their staff or their fiscal restraint and efforts in preparing this proposed FY 18-19 budget. Sincerely, Raul Godinez It City Manager TABLE OF CONTENTS Section Title Page la Financial Planning, Policies and Guidelines I -i to 1 -ii lb General Fund Summaries 1-1 to 1-7 2 General Fund 2-1 to 2-160 3 Internal Service Fund 3-1 to 3-46 4 Community Development 4-1 to 4-58 5 Special Revenue Fund 5-1 to 5-64 6 Enterprise Fund 6-1 to 6-35 7 Capital Funds 7-1 to 7-25 8 Capital Improvement Projects and 7 -yr CIP 8-1 to 8-4 MUNERIM law Key elements in providing long term stability include; partnering with the various bargaining units toshare the burden on pension and medical costs, implementation ofinnovation and efficiency rneasVm8S, refinancing of existing debt to save millions in debt Service costs, adjusting rates to recover millions in jail cost savings, and partnering with the Orange County Fire Authority for the delivery of Fire and Emergency Medical services, During the budget process for FY 2012-13, the City committed toestablishing @fundamental strategy ofbalancing budgets by adopting a6mrrna| Budget and Financial Policy (Policy), which provides guidelines for a balanced budget approach, use of one-time funds, and appropriate reserve levels as recommended by the Government Finance Officers Association /GFQA\. Since its approval, the City has achieved a 2Q96reserve level and has established anEconomic Uncertainty account, However, on May 2, I017, the City forecasted e structural deficit for both FY 17-18 and FY 18-I8. In order to address the deficit and a||ovv for an opportunity to develop and implement strategies, staff recommended changes inthe fiscal policy to a||ovv the use of one-time revenue to balance the budget. Unaddition, the Policy maintains base elements ufproviding @ balanced budget including that ongoing revenues should match ongoing expenditures, as well as that one time funds may only beused for one-time non-recurring expenditures orterm specific projects orprognsrns. The revised Policy addresses times that the City may encounter structural challenges, in addition, the Policy will now include terminology and define one-time funds such esthe ending operating balance, operating reserve account, and the unallocated amount. The Policy was approved onJune 2D17. lilt The material /nthis following section /sbased on longstandingCity policies and practices, and recommendations developed by the National Advisory Council on State and Local Budgeting whose founding rne/nbecS include the International City and County Managers Association //CMALGovernment Finance Officers Association (<SFOA)and Co/iforn/aSociety nfMunicipal Finance Officers /CS&4FOV. The objective of the Investment Policy is to outline the City's investment guidelines, rules, and practices. The primary goals of the City's Investment Policy are: • To aS6un2 compliance with all federal, state, and local laws governing investment of rnVm8s. • To provide the safety ofprincipal and sufficient liquidity. • To provide an investment return within the parameters of the Statement of Investment Policy and Investment Portfolio guidelines, The Po||q/ applies LV all financial assets of the City, with the exception of Bond Proceeds. Finance and Management Services Agency Treasury and Customer Service staff continually analyze the portfolio and act to maximize earnings while safeguarding assets and maintaining On an annual basis, Treasury staff conducts an evaluation of the City's Policy document to determine compliance and applicable Federal and State regulations and with industry standards and best practices todetermine ifany enhancements ornewly adopted rules and regulations are required to be incorporated within the document. Based on these regular staff evaluations period updates and revisions to the investment policy may be The following are general objectives that this policy intends to accomplish: • Ensure that all debt issuance is in alignment with the [kvs Strategic Plan goals & objectives aswell aSthe City's Capital Improvement Plan w Determine appropriate use ofdebt financing & the purpose ufthe debt; m Establish parameters and specific limits for issuing debt; • identify financing options X/types ofdebt that may beissued; • Ensure cost-effective borrowing by minimizing debt service and issuance costs; w Ensure compliance with applicable state and federal |avvs| p Ensure full and timely repayment ofdebt service; and • Maintain full and complete financial disclosure and reporting of debt. Financial policy statements articulate the premises of guidelines for which the City adheres to on various financial transactions the City may enter into during the course of its day to day operations. These policy statements are listed below by subject area. • The accounting system will maintain the City's financial records on a basis consistent with Generally Accepted Accounting Principles (GAAP)applicable tn local government along with adherence to the current GFOA and CSMFO best practices if applicable, • Financial Reports will be generated, and made available upon request, qna monthly basis detailing the City's Revenues and Expenditures for both a summary and detail basis. m A financial report entitled Comprehensive Annual Financial (C4FA) will be prepared at the end of each fiscal year to account for the City's financial transactions for the year. • In accordance with state law, an Investment Report will be prepared on a quarterly basis toaccount for the amounts, placements, and yields ofthe City's invested funds. w In accordance with state law, an independent firm will perform an annual audit of the financial statements of the City and will publicly issue an opinion therein. • The City will avoid budgetary procedures that balance current expenditures at the expense of meeting future years' expenses, such as postponing expenditures, accruing future years' revenues, orrolling over short-term debt. • Budgetary and accounting procedures will conform to Generally Accounting Principles (GAAP)for government agencies. w The Budget Office will identify deferred maintenance building and equipment. m The budget will provide for adequate funding ofretirement obligations in accordance with contractual commitments. • The City will maintain abudgetary control system to assist City Staff with adhering to the budget guidelines, • The City will monitor departmental budgeted expenditures versus budget appropriations. • All requests for City Council action which have fiscal impact, where appropriate, on the City and/or its various funds shall be reviewed by the Executive Director of Finance and Management Services before such requests can beincluded within the City Council agenda. * Departments will provide performance measurements, service levels and productivity indicators inthe City's published budget document. • The City of Santa Ana utilizes a modified and accrual basis for Accounting & Budgetary financial purposes. Purchasing Guidelines * Purchases will be made in accordance with all federal, state, and municipal requirements, If there are no specific requirements, purchases will be made in the best interest Ofthe City. Purchasing Division will also amend the existing tOpolicy t0 comply with existing Federal Uniform Guidance rules and regulations. � Purchases will bemade in animpartial, economic, competitive, and efficient manner, � Purchases will be made from the lowest priced and most responsible VgOdor. Qualitative factors such GS vendor reputation and financial condition will be considered, aswell as price. � Preference will be given to purchases of like quality to vendors who maintain a place ofbusiness within the City. Revenue Guidelines • Staff will estimate City annual revenues byGnobjective, conservative and analytical process. ~ Staff will annually prepare a forecast and revenue projections as part its long-term financial planning. • The City will strive to establish user charges and fees in order to recover the cost of providing the services and annually recalculate the full cost ofactivities supported by user fees toidentify the impact Ofinflation and other cost increases. 1 -IV MMIMMS1161 QV qfSanta Ana General Fund 11 Revenue Summary Table % Change ACTUAL ACTUAL PROJECTED PROPOSED 17118 to Account FY 15-16 FY 16-17 FY 17-18 FY 18-19 18119 Taxes 50045 Business Tax 11,634,639 11,930,423 12,000,000 12,000,000 0.00% 50200 Documentary Stamp Tax 1,310,887 1,169,548 875,000 850,000 -2.86% 50021 Half -cent Sales Tax (Safety Prop 172) 1,927,830 2,071,187 2,181,260 2,200,000 0.86% 50201 Homeowner Property Tax Subvention 208,946 201,205 195,120 201,205 112% 50030 Hotel Visitors Tax 8,881,934 9,767,741 8,000,000 8,500,000 6.25% 50046 Medical Marijuana Tax 749,397 1,843,803 2,260,000 2,260,000 a00% 50011 Property Tax 32,403,883 33,841,447 34,767,088 36,176,616 4,05% 50016 Property Tax In Lieu VLF 28,547,330 29,630,141 31,300,302 32,643,085 4,29% 50012 Santa Ana Property Tax Residual (CDA) 5,196,222 8,228,104 8,597,406 8,250,000 -4.04% 50020 Sales Tax 47,920,703 47,950,071 46,536,996 47,904,702 2,94% 50031 Utility Users Tax - Electric 11,512,856 11,002,686 10,800,000 11,100,000 2.78% 50032 Utility Users Tax - Gas 1,985,711 2,232,618 2,250,000 2,300,000 2.22% 50033 Utility Users Tax - Telephone 9,222,384 8,621,571 9,000,000 9,500,000 5.56% 50034 Utility Users Tax - Water 2,381,460 2,556,585 2,400,000 2,500,000 4.17% Total Taxes 163,884,180 171,047,130 171,163,171 176,385,608 3.05% Intergovernmental 50506 AB109 Reimbursement 0 330,322 147,582 201,000 36.20% 52365 A6678 Ground Emerg. Trarsp. Reimbursement Mandate 221,074 177,574 443,338 0 -100.00% 50501 Motor Vehicle License 135,273 153,628 179,676 153,627 -14.50% 57791 Overhead Charge - Water 6,926,000 4,537,918 4,537,918 4,537,918 0.00% 50505 P.O.S.T. Reimbursements 49,114 19,296 52,000 52,000 0,00% 50015 Property Tax - Pass-through AB1 290 1,754,452 871,817 1,040,000 1,040,000 0X0% 57304 Rancho Santiago Reimbursement-PRCSA 32,133 28,240 35,611 35,500 -0,31% 50503 SB90 State Mandates Reimbursement 715,399 84,493 92,000 92,000 0,00% 52364 SB1186 28,093 28,031 9,450 4,500 -52,38% 57010 Total Intergovernmental 9,861,539 6,231,318 6,537,575 6,116,545 -6.44% Use of Money 58000 Earnings on Investments 866,236 768,572 753,000 576,056 -23.50% 58002 Loss(Gain) MV on Investments 402,027 (716,023) 0 0 n1a 57460 Police Department Jail Facility Rental 12,472,357 10,777,907 3,650 3,504 -4.00% 57462 Jail Revenue Facility - US Marshals 0 0 8,918,869 14,877,154 66.81% 57463 Jail Revenue Facility - Bureau of Prisons 0 0 1,159,790 1,168,092 0,72% 57390 PRCSA - Godinez High School (9,609) 21,115 7,321 0 -100,00% 57361 Recreation Facility Rental 21,605 34,260 32,791 34,500 5,21% 57960 Rental of Property 130,322 108,365 139,042 139,042 0.00% 57362 Rental of Stadium 122,618 125,765 118,493 175,000 47.69% 57010 Total Use of Money 14,005,557 11,119,960 11,132,956 16,973,348 52.46% Miscellaneous 57100 Attorney Reimbursement 910,390 910,026 979,890 979,890 0.00% 53331 City Events 215,773.70 195,461 101,200 100,000 -1.19% 57000 Expense Reimbursement 29,301 76,482 74,163 54,124 -27.02% 57006 Expense Reimbursement - Condemn Deposit 0 10 0 -100.00% 57901 Indirect Cost Recovery 2,306,829 2,463,857 2,637,447 2,700,000 2.37% 57461 Jail Kitchen Rental 31,489 29,341 24,000 24,000 0.00% 57081 Library Gifts & Donations 0 0 n1a 57081 Planning & Building Gifts & Donations 0 1,000 0 0 n1a 57991 Miscellaneous Receipts 2,492 2,958 1,300 1,500 1538% 57010 Miscellaneous Recoveries 11,040 46,187 14,276 16,175 13.30% 57895 Monitoring/PILOT fees 0 93,124 0 0 n1a 57200 Other Library Recoveries 2,406 3,448 3,978 2,500 -37.16% 57402 Police Miscellaneous Reimbursements 39,107 209,773 20,000 306,955 1434.78% (31' Summary - 1 City of Santa Ana General Fund 11 Revenue Summary Table Franchise Fees 50053 CATV Franchise Fees 1,464,130 1,243,574 1,425,047 1,425,000 0.00% % Change 1,162,336 ACTUAL ACTUAL PROJECTED PROPOSED 17/18 to Account EY 15-16 FY 16.17 FY 17-18 FY 18-19 18119 57400 Police OT Reimbursement 0 0 2,500 5,000 100.00% 57404 Property & Evidence Recovery 11,004 24,076 13,000 11,000 -15,38% 57301 Recreation Expense Reimbursement 4,342 3,520 6,802 7,000 2.91% 50052 Refuse Contract Program Surcharge 4,972,000 4,972,000 4,972,000 4,972,000 0,00% 57700 Refuse Program Savings Recovery 1,352,000 1,352,000 1,352,000 1,352,000 0,00% 57970 Sale of Junk and Waste 5 0 0 0 We 57071 Sale of Land 40,100 0 29,105 2,100,000 7115.26% 57770 Sale of Maps and Documents 25,993 27,454 18,940 30,300 69.98% 58001 Stale Dated Checks 13,595 11,298 0 0 n1a 53409 Storage of Weapon Fee 2,500 3,700 1,000 1,000 0.00% 67993 Write -Off of Collections (209) (300) 0 0 Iva 57704 Total Miscellaneous 9,970,158 10,425,405 10,251,612 12,663,444 23.53% Franchise Fees 50053 CATV Franchise Fees 1,464,130 1,243,574 1,425,047 1,425,000 0.00% 50051 Electrical Utility 1,342,099 1,162,336 1,400,000 1,400,000 0.00% 50050 Gas Utility 420,190 399,149 533,000 533,000 0.00% Total Franchise Fees 3,226,419 2,805,060 3,358,047 3,358,000 0.00% Charges for Services 53416 Animal Quarantines 3,312 1,550 1,300 5,000 284.62% 53911 Advertising -Sponsorship 0 0 0 100,000 n1a 53600 Building Plan Check 1,194,607 3,155,860 2,338,810 2,533,975 8,34% 51612 Building Standards Revolving fund 3,729 2,703 3,250 0 -100.00% 53301 Center Programs 93,411 90,657 75,516 90,500 19.84% 57601 Code Enforcement Reimbursement 0 0 0 n1a 53309 Concession Vending Machines 4,712 3,600 5,850 5,400 -7.69% 67470 Copy of Lost Citation 60 44 0 0 n/a 63607 EIR Review Fees 108,890 -24,104 80,000 120,000 60.00% 53601 Electrical Plan Check 178,674 497,175 239,200 256,375 7,18% 53415 Emergency Response Reimbursement -PD 63,434 33,969 70,000 55,000 -21,43% 56305 Engineering Service Charge 3,781 3,000 1,000 -66,67% 57704 Expense Reimbursement -SAD 0 15,500 0 0 n1a 53503 False Alarm Charge -Fire 0 0 0 n1a 53413 False Alarm Charge -Police 67,698 128,219 6,256 95,000 1418,58% 53404 Fingerprint Card Processing Fees 72 0 100 100 0.00% 53408 Fire Range User Fees 7,775 12,500 7,000 7,000 0.00% 53419 Firearm License Fee 2,354 2,035 2,000 2,000 0,00% 53313 Food Sale Concession 30,800 33,600 33,600 33,600 0,00% 57383 Friend of Zoo Contribution 32,757 69,014 69,084 50,500 -26.90% 57385 Friend of Zoo Education Contribution 40,000 40,000 40,000 40,000 0.00% 57380 Friend of Zoo Vat Contribution 20,000 20,000 60,000 60,000 0.00% 53502 Hazardous Material Discloser Fees 628 299 413 a _100.00% 53418 Hearing Officer Recovery/Parking 11,040 0 0 0 n1a 53410 Impound/Owner Release Animals 1,808 1,445 1,200 1,500 2500% 53420 Jail Booking Pee 18,152 31,210 30,000 30,000 0.00% 53411 Ja 11 Pay to Stay Program 48,480 151,590 100,000 100,000 0.00% 53412 Jail Reuse 0 0 0 0 We 53613 Land Use Certificate Processing Fee 334,611 374,005 514,215 323,860 -37.02% 53605 Landscape Plan Review 6,926 25,591 12,000 12,240 2.00016 53316 Leisure Classes 277,224 283,999 273,028 284,000 4.02% 55200 Library Fines 49,001 42,284 44,161 45,000 1.90010 57260 Library Meeting Room Rental 242 213 8 0 -100.00% 53202 Library Microfiche Rentals 327 830 716 500 -30.18% 53203 Library Video Rentals 6,129 4,683 3,765 4,000 6.53% 53603 Mechanical Plan Check 121,861 435,490 191,360 207,100 8,23% 63902 Miscellaneous Service Charge 73,158 77,479 0 0 n1a GF Summary - 2 City of Santa Ana General Fund 11 Revenue Summary Table Licenses and Permits 51613 Adult -Use Retail Cannabis Reg Fee 0 0 169,000 0 % Change 51614 Adult -Use Retail Regulatory Safety Permit ACTUAL ACTUAL PROJECTED PROPOSED 17/18 to Account FY 15-16 FY 16-17 FY 17-18 FY 18-19 18119 53612 Mitigation Monitoring Fee 0 0 0 1,500 We 53200 Non -Resident Library Card Fee 1,269 1,485 1.555 1,500 -3.54% 53513 OCFA Admin Processing Fee 1,410 1,724 1,380 1,435 3.99% 53510 Paramedic Service Charge 3,740,671 3,579,412 4,552,498 4,689,000 3.00% 53509 Paramedic Subscription Fee 174,357 166,500 154,260 159,000 3.07910 53308 Park Reservation 260,673 193,012 187,506 203,000 8,26% 53201 Passport Fee 2,426 0 109 0 -100.00% 53405 Photo Services 847 657 1,000 500 -50-00% 53602 Plumbing Plan Check 62,152 273,682 106,310 119,500 12,41% 53417 Police Report Fee 162,057 173,192 160,000 160,000 0.00% 53304 Pool Charges 33,753 24,617 22,640 24,500 8.21% 53618 Project Coordination Charge 2,381 71,522 0 0 n/a 53319 Recreation Staff Reimbursement 69,958 58,210 61,243 81,000 -0,40% 53401 Repo Release 11,065 12,290 12,000 12,000 0.00% 53627 PREP Fees 0 1,116,599 587,295 604,915 3.00% 53615 Residential Inspection Surcharge (PREP) 17,971 0 0 0 n1a 57070 Sale of Printed Materials 389 112 1,000 1,000 0.00% 53614 Shopping Cart Containment Program 36,938 41,394 42,795 44,080 3.00% 53616 Site Plan Review Charge 679,895 960,260 716,145 1,000,000 39,64% 53901 Stop pay/Reissue fees 416 323 131 160 22,14% 53707 Street and Alley Repair 8,446 7,449 1,200 1,000 -16,67% 53318 Tennis Reservations 48,298 44,786 40,665 45,000 10.66%- 53606 Discretionary Application Fee 309,110 252,435 376,394 340,000 -9.67% 53407 Vehicle Equipment Citation Sign -Off 9,405 7,599 6,600 7,000 6.06% 53400 Vehicle Release Charge 90,090 100,380 115,000 115,000 0.00% 53423 Vehicle Storage Fee 51,975 57,450 40,000 40,000 0.00% 53307 Youth Field Usage Fee 75,446 72,456 72,972 73,000 0.04% 53303 Youth Sports 31,979 33,152 34,132 34,000 -0139% 53312 Zoo Admissions 1,114,990 1,107,683 1,134,178 1,134,000 -0.02% 53310 Zoo Education 113,865 73,122 84,784 85,000 0.25% Total Charges for Services 9,914,103 13,946,726 12,719,613 13,420,740 5.51% Licenses and Permits 51613 Adult -Use Retail Cannabis Reg Fee 0 0 169,000 0 -100.00% 51614 Adult -Use Retail Regulatory Safety Permit 0 0 906,750 205,460 -77.34% 51615 Adult -Use Retail Operating Agreement Fees 0 0 1,984,806 5,500,000 177,11% 5110() Comm. Cannabis Operating Agrmt Fees - Cultivation 0 0 0 4,602,000 n1a 51101 Comm. Cannabis Operating Agreement Fees - Mfg. 0 0 0 2,418,000 n1a 51102 Comm. Cannabis Operating Agreement Fees - Distirbution 0 0 0 702,000 n1a 51103 Comm. Cannabis Operating Agreement Fees - Testing 0 0 0 78,000 0/19 51401 Alarm Permit Fees 97,736 102,809 97,000 97,000 0.00% 51001 Bingo Licenses 102 208 0 164 We 51601 Building Permits 1,683,844 2,120,700 1,999,315 2,184,295 9,25% 51004 Bus Shelter Fees 134,251 150,000 150,000 0 -100,00% 51002 Dog Licenses 575,881 587,211 565,000 565,000 0,00% 51003 Dog Licenses -CCI 71,477 68,565 50,000 50,000 0.00% 51603 Electrical Permits 606,808 578,057 864,150 900,070 4.16% 51301 Filming Permit 6,304 5,516 5,852 6,000 2.53% 51501 Fireworks Stands Permits 220 0 0 0 n1a 51600 General Plan Update Surcharge 137,224 141,944 132,786 141,466 6,54% 51606 Grading Permits 55,728 61,073 60,000 70,000 16,67% 51604 Heating Permits 369,925 358,694 546,410 572,805 4,83% 53626 Medical Marijuana Regist. & Reg. Safety 0 27,040 1,700 -93.71% 51706 MMD Requiatory Safety Permit 72,516 169,204 217,5413 o -ioa00% 51608 Newsbox Permit Fees 27,156 24,709 25,000 25,000 0,00% 51605 Occupancy Permits 410,945 423,717 362,410 383,385 5.79% 51609 Outdoor Dining Permits 2,571 1,277 0 0 n1a 51602 Plumbing Permits 284,636 307,622 353,835 384,750 8,74% 51402 Street Closure Permit 8,456 6,023 6,400 6,400 a00% 51607 Street Vendor Permit 4,344 40,170 22,665 25,345 11.82% Gr Summary -3 City of Santa Ana General Fund 11 Revenue Summary Table_ Transfers-In/Misc. Recoveries 59000-025 Transfer from Fund 25 Total Transfers -In 250,000 0/6 250,000 Tle Prior Year Carry Forward 0 0 0 10,200,000 n1a TOTAL GENERAL FUND 11 221,009,115 225,974,143 229,110,131 264,561,084 15,69% GF Summary - 4 % Change ACTUAL ACTUAL PROJECTED PROPOSED 17/18(4 Account FY 15-16 FY 16-17 FY 17-18 FY 18-19 18119 51403 Tobacco Permits 174,829 179,518 175,606 175,000 0.00% 51502 Underground Tank Permits 1,008 0 0 n1a Total Licenses & Permits 4,725,961 5,327,017 8,720,967 19,093,829 118,94% Fines 55600 Administrative Citations/Comm Pres 110,126 141,730 120,055 123,460 2,84% 55606 Fireworks Admin Citations 0 0 6,100 6,100 0.00% 57900 Bad Check Recoveries 20,345 18,165 17,305 13,000 -24.88% 55402 Court Knes - Non -Traffic 66,728 42,017 10,000 14,000 40.00% 55401 Court Fines - Traffic 242,543 698,155 480,000 500,000 4.17% 55604 Foreclosed Properties Fines 0 150,000 154,500 3.00% 55201 Lost /Damaged Library Materials 6,409 5,302 4,716 5,000 6,03% 55202 Lost/Damaged Uncatalogued Materials 25 15 0 -100.00% 55605 Medical Marijuana Administratvie Citation 44,678 32,300 27,000 37,810 40.04% 55000 Parking Fines 4,604,330 4,092,340 4,400,000 5,245,700 19.22% 55400 Redlight Camera Program 326,041 41,360 11,000 0 -100.00% 55403 Tobacco Fine 134 0 0 17/a Total Fines 5,421,200 5,071,528 5,226,191 6,099,570 16,71% Subtotal 254,111,084 Transfers-In/Misc. Recoveries 59000-025 Transfer from Fund 25 Total Transfers -In 250,000 0/6 250,000 Tle Prior Year Carry Forward 0 0 0 10,200,000 n1a TOTAL GENERAL FUND 11 221,009,115 225,974,143 229,110,131 264,561,084 15,69% GF Summary - 4 City q General Fund Expenditure Sum Table f Santa Ana m GF Summary - 5 as % of Increase (Decrease) ACTUAL ACTUAL PROJECTED PROPOSED FY 18-19 FY 17.18 to FY 18-19 Acct. Unit DEPARTMENT & DIVISION FY 15-16 FY 16-17 FY 17-18 FY 18.19 Total GIF 11 in $ In % POLICE DEPARTMENT 01114400 Office of the Chief of Police 1,721,228 1,993,968 1,423,326 1,800,788 0,7% 377,463 26.5% 01114401 Fiscal & Budget 736,918 871,399 904,126 971,229 0.4% 67,102 7.4% 01114402 Human Resources 585,263 471,841 621,647 762,148 0.3% 140,500 22.6% 01114403 Building & Facility 3,529,772 3,615,279 3,346,728 3,330,455 1.3% (16,273) -0.5% 01114404 Backgrounds 964,433 889,783 972,742 1,002,821 0.4% 30,079 3.1% 01114405 Traffic 7,109,099 7,049,637 7,012,466 7,083,291 2.7% 70,826 1.0% 01114410 Training Services 1,533,167 1,817,216 2,037,464 2,446,510 0.9% 408,045 20.0% 01114415 Professional Standards 1,150,244 1,209,366 11169,111 1,302,829 0.5% 133,718 11.4% 01114420 Field Operations 41,800,643 49,878,727 53,167,869 64,530,347 20.6% 1,362,478 2,6% 01114425 Information Systems 1,125,116 1,112,840 1,453,104 1,601,636 0,13% 148,431 10.2% 01114430 Animal Services 1,491,551 2,272,099 2,325,850 2,342,890 0.9% 17,040 0.7% 01114435 District Investigations 7,207,535 6,806,940 6,358,444 7,098,974 2.7% 740,530 11.6% 01114440 Crimes Against Persons 6,527,665 7,482,057 7,588,571 7,298,968 2.8% (289,603) -3.8% 01114445 Special Investigations 3,527,534 4,115,861 3,727,465 3,476,662 1.3% (260,803) -6,7% 01114448 Evidence 634,100 845,702 835,296 932,967 0.4% 97,671 11.7% 01114450 CDC 1,256,220 1,217,596 1,036,879 1,370,758 0.5% 333,878 32.2% 01114455 Forensic Services 2,325,433 2,331,697 2,327,692 2,402,449 0.9% 74,757 3.2% 01114460 Records Services 1,573,656 1,572,706 1,700,079 2,039,109 0.8% 339,030 19.9% 01114465 Communications 4,670,800 5,250,075 6,118,732 7,522,958 2.8% 1,404,226 22.9% 01114470 Vice 4,639 0 31,604 18,280 0.0% (13,324) N/A 01114475 Jail Operations 15,889,108 16,366,744 16,887,048 19,096,209 7.2% 3,209,162 20.2% 01114480 Regional Narcotic Supp. Prgm 1,994,746 2,111,147 1,521,594 1,573,606 0.6% 52,012 3.4% 01114485 Homeland Sec. &Crime Prev. 153,516 244,288 260,408 254,223 0,1% (6,184) -2.4% 01114490 Tobacco Retail Lid. Prgm 180,819 174,855 185,539 223,528 0.1% 37,990 20.5% Subtotal 107,592,207 119,701,823 122,013,784 130,482,534 49.3% 8,468,750 6.9% FIRE DEPARTMENT 01115330 Fire Suppression & EMS 41,485,838 40,918,911 50,417,145 52,129,291 19.7% 1,712,146 3,4% Subtotal 41,485,838 40,918,911 50,417,145 52,129,291 191% 1,712,146 3.4% PARKS, RECREATION & COMMUNITY SERVICES 01111150 Library Adult Services 1,012,270 1,227,643 1,260,109 1,378,560 0.5% 118,451 9,4% 01111160 Library Youth Services 630,593 746,719 883,507 959,426 0.4% 75,918 8.6% 01111180 Library Young Adult Services 386,014 402,970 533,616 733,640 0.3% 200,024 37.6% 01111190 Library Technology and Support Services 1,452,087 1,530,987 1,584,040 1,684,855 0.6% 100,815 6.4% 01113200 Administrative Services 1,372,112 1,467,015 1,477,749 1,764,820 0.7% 287,071 19.4% 01113210 Stadium 231,651 225,210 279,796 248,725 0.1% (31,071) -11.1% 01113220 S.A. Zoo at Prentice Park 1,995,369 1,946,831 2,228,881 2,179,735 0.8% (49,146) -2.2% 01113230 Recreation 4,274,339 4,738,906 4,843,781 5,491,918 21% 648,137 13.4% 01113240 Park Ranger Program 54,695 0 0 0 0.0% 0 n/a 01113250 Park Services 5,100,005 5,001,729 6,312,949 4,946,920 1.9% (366,029) -6.9% 01113260 Park Building Services 1,274,124 1,321,285 1,413,899 1,784,580 0.7% 370,681 26.2% Subtotal 17,783,248 18,609,296 19,818,327 21,173,178 8.0% 1,354,851 6A% PLANNING & BUILDING AGENCY 01116500 Administrative Services 1,614,688 1,890,694 1,881,180 2,058,673 0.8% 177,493 9.4% 01116510 Planning Division 1,798,713 1,964,932 1,787,121 3,291,618 1.2% 1,504,498 84.2% 01116520 New Construction 1,708,877 1,709,281 1,995,959 2,202,045 0.8% 206,086 10.3% 01116530 Permits & Plan Check 1,733,584 2,081,770 2,165,582 2,386,364 0.9% 220,782 10,2% GF Summary - 5 City of Santa Ana General Fund Expenditure Summary Table as % of Increase (Decrease) ACTUAL ACTUAL PROJECTED PROPOSED FY 18-19 FY 17-18 to FY 18-19 Acct Unit DEPARTMENT& DIVISION FY 15.16 FY 16.17 FY 17-18 FY 18.19 Total GF 11 in $ in% 01116540 Code Enforcement 883,975 1,146,159 1,230,309 970,547 0.4% (269,762) -21.1% 01116550 Proactive Rental Enf. Prgm 514,247 291,499 258,100 539,162 0.2% 281,062 108.9% 01116560 Neighborhood Initiatives Program (NIP) 352,869 521,687 530,401 606,053 0.2% 75,653 14.3% Subtotal 8,606,945 9,606,022 9,848,651 12,054,462 4.6% 2,205,811 22,4% FINANCE & MANAGEMENT SERVICES 01110100 Management & Support 854,845 881,380 1,034,517 1,168,258 0.4% 133,741 12.9% 01110110 Accounting 1,236,768 1,390,802 2,015,445 2,146,723 0.8% 131,278 6.6% 01110115 Payroll 373,440 397,608 544,947 815,180 0.3% 270,233 49.6% 01110120 Purchasing 908,468 934,877 714,340 759,782 0.3% 45,442 6.4% 01110130 Treasury & Customer Svc. 626,173 750,603 789,497 1,004,466 0.4% 214,969 27.2% Subtotal 3,999,684 4,355,271 6,098,747 5,894,409 2.2% 795,663 15.6% PUBLIC WORKS AGENCY 01117620 Pub Wks-TraffVTrans Eng 1,955,573 1,932,307 2,308,820 2,456,545 0.9% 147,725 6.4% 01117625 Pub Wks -Roadway Marking/Signs 981,934 527,495 568,000 568,000 0.2% 0 0.0% 01117630 Pub Wks -Streetlight Maintenance 2,806,521 2,463,095 2,911,527 2,330,426 0.9% (581,102) -20.0% 01117642 Pub Wks -Graffiti Abatement 0 0 1,166,197 1,207,345 0.5% 41,148 3,5% 01117643 Pub Wks -Sanitation Services 0 0 0 1,604,223 0.6% 1,604,223 n/a 01117660 Pub Wks-SARTC Maintenance 0 0 300,000 0 0.0% (300,000) -100.0% Subtotal 5,744,028 4,922,898 7,254,543 8166,538 3.1% 911,995 12.6% COMMUNITY DEVELOPMENT AGENCY D1118810 Economic Development 455,593 592,396 835,297 759,038 0.3% (76,259) -9.1% 01118811 Homeless Services 0 196,069 196,069 N/A 01118825 Sales Tax Rebate 0 15,000 25,000 0.0% 0 0.0% Subtotal 455,598 592,396 850,297 980,107 0.4% 129,810 15.3% TRANSFER TO PROJECT FUNDS 01106019 Transfer to Civic Center Fund 74 1,045,000 1,464,345 1,179,404 1,179,404 0.4% 0 0.0% 01106019 Transfer to Council Special Projects Fund 1 11,260,000 0 0 0 0.0% 0 NIA 01106019 Capital Outlay Fund 51 0 564,000 292,000 292,000 0.1% 0 N/A 01106019 Transfer to Strategic Plan Fund 52 1,870,875 1,852,290 0 1,794,500 0.7% 1,794,500 N/A 01106019 Police Building Debt Svc. 4,415,151 4,415,905 4,418,020 4,418,020 1,7% 0 0.0% 01106019 Peebler Fund Fund 418 0 0 0 0 0.0% 0 N/A 01106019 COSA Lease Financing F404 4,612,190 4,622,660 4,622,660 4,622,660 1.7% 0 0.0% Subtotal 23,193,216 12,939,200 10,512,084 12,306,584 4.7% 1,794,500 17.1% CITY MANAGER'S OFFICE 01105015 General Non -Departmental 4,060,717 5,027,810 4,136,897 3,338,654 O.P% 93,592 4.3% 01105810 Community Activities - Non Dept, 0 0 0 0 0.0% 0 N/A 01103010 City Manager's Office 1,902,189 2,061,450 2,158,243 2,251,836 0.9% 93,592 N/A 01103011 Civic Center Safety & Security 658,622 73,214 0 (73,214) N/A 01104012 Legislative Affairs 347,451 383,926 437,258 451,615 0.2% 14,357 3.3% Subtotal 6,310,358 8,131,808 6,805,612 6,042,104 2.3% (763,508) .11.2% GF Summary - 6 City of Santa Ana General Fitndfxpenditure Summary Table as % of Increase (Decrease) ACTUAL ACTUAL PROJECTED PROPOSED FY 1819 FY 17-18 to FY 18.19 Acct. Unit DEPARTMENT& DIVISION FY 15.16 FY 16-17 FY 17-18 FY 18-19 Total GF 11 in $ In % TOTAL GENERAL FUND 11 210,044,174 226,368,706 238,651,083 264,561,085 10010% 25,910,002 10.9% GF Summary - 7 CITY ATTORNEY'S OFFICE 01108032 City Attorney's Office 2,719,703 3,017,422 2,435,169 3,070,448 1.2% 635,280 26.1% Subtotal 2,719,703 3,017,422 2,435,169 3,070,448 1.2% 635,280 26.1% Human Resources 01109050 Human Resources 1,181,123 1,277,872 1,301,179 1,766,698 0.7% 465,519 35.8% Subtotal 1,181,123 1,277,872 1,301,179 1,766,698 01% 466,519 36.8% 01112030 BOWERS MUSEUM 1,474,616 1,475,706 1,476,130 1,476,130 0.6% 0 0.0% Subtotal 1,474,616 1,475,706 1,476,130 1,476,130 0.6% 0 0.0% CLERK OF THE COUNCIL'S OFFICE 01107031 Clerk Administration 747,611 820,084 819,415 1,648,822 0.6% 829,407 101.2% Subtotal 747,611 820,084 819,4115 1,648,822 0.6% 829,407 101.2% CANNABIS PROGRAM 01113203 Youth Programs/Cannabis Enforcement 0 0 0 5,200,000 2.0% 5,200,000 NIA 01108016 City Attorney 0 0 0 399,465 0.2% 399,465 N/A 01110016 Finance & Management Services 0 0 0 127,905 0.0% 127,905 N/A 01114016 Police Department 0 0 0 1,268,797 0.5% 1,268,797 NIA 01115016 Planning & Building Agency 0 0 0 373,611 0.1% 373,611 N/A 0 0 0 7,369,778 2.8% 7,369,778 EXCLUDES TRANSFERS TO FUND 50 (11,250,000) 0 0 0 0.0% 0 NIA TOTAL GENERAL FUND 11 210,044,174 226,368,706 238,651,083 264,561,085 10010% 25,910,002 10.9% GF Summary - 7 L FUNDS GENERAL FUND DEPARTMENT RESOURCE SUMMARY ACTIVITIES .'; ' AGTUAL FY 1S 16 ACTUAU FY 1fi=17 'PROJECTED FY 17 1.,6 PROPOSED ' FY 18.19 . 01103010 Administration 1,902,189 2,061,450 2,158,243 2,251,835 01103011 Civic Center Safety & Security 0 658,622 73,214 0 01104012 Legislative 347,451 383,926 437,258 451,615 TOTAL 2,249,640 3,103,997 2,668,715 2,703,450 OPERATING EXPENSE .�FY ACTUAL 16 16FY ACTUAL; 16 17 PROJECTED FY a7 18 PROPOSED FY18-19 61000 Personnel 1,788,205 2,023,292 2,117,701 2,084,080 62000 Contractual 257,584 892,005 335,827 373,040 63000 Commodities 38,369 41,119 46,357 77,500 65000 Fixed Charges 165,483 147,581 168,830 168,830 TOTAL 2,703,450 2,249,640 3,103,997 2,668,715 Job AUTHORIZED PERSONNEL, , .o; ADOPTED Full Time FY 17 18 ,= Part Trme .� PROPOSED ..: Full Trme FY 18 19 , ,.: part Mayor 1.00 1.00 Counoilmernbers 6.00 6.00 1790 City Manager 1.00 1.00 2491 Deputy City Manager 1.00 1.00 0670 Executive Assistant To the City Manager 1.00 1.00 2925 Communications Manager 1.00 1.00 6360 Senior Management Assistant 2.00 2.00 1070 Secretary to the City Manager 1.00 1.00 0900 Executive Assistant 3.00 3.00 TOTAL 7.00 10.00 7.00 10.00 2-1 GENERAL FUND CITY MANAGER'S OFFICE City Manager's Office ACCOUNTING UNIT 01103010 To provide for the effective implementation of the City Council's policy and priorities, advise the Council on reliable methods of responding to community needs, ensure responsible organizational andfiscal management, and promote the philosophy of continuous improvement. SERVICE PROGRAM Effective development and implementation of the City goals while ensuring responsible organizational fiscal management. * Enhancing the development and implementation of a system for continuous organizational improvement. * Provide research and advice to Council and effectively implement City Council's policies and priorities. 2-2 GENERAL FUND CITY MANAGER'S OFFICE ACCOUNTING UNIT Administration 01103010 Accounk CINE ITEM RESOURCES ,., ACTUALKa -ACTUAL PROJECTED.; PROPOSED r 1 , ode ..; °: ; ,.,.;' „' FY 1518`;.: .` FY 1617 :FY 1716;1 :'FY 1819 61000 Salaries & Wages Regular 1,215,675 1,361,832 1,280,644 1,369,228 61010 Salaries. Retirement 0 0 0 0 61020 Salaries Part -Time 0 29,207 125,000 0 61040 Salaries -Overtime 11,815 13,331 20,885 0 61100 Retirement Plan 276,866 273,951 320,000 350,000 61110 Pari -Time Retirement 0 0 0 0 61120 Medicare Insurance 16,585 17,888 19,318 22,150 61130 Employees Insurance 135,794 159,601 145,826 155,227 61170 Retiree Medical Insurance 3,955 0 0 0 61180 Compensation Insurance 25,337 29,950 30,471 46,775 61190 Relocation and Temp Housing Assistance 24,000 6,000 0 0 SUBTOTALPERSONNEL 1,943,380 1,710,027 1,891,759 1,942,144 62010 Corrammications 33,988 36,676 33,738 29,150 62120 Travel& Conferences 29,043 25,740 25,326 35,000 62140 Membership & Dues 7,109 3,988 12,000 15,000 62300 Other Contractual Services 8,856 629 25,300 93,330 62600 Parking Validation 0 0 0 0 62700 Auto Expense 6,000 7,500 10,000 12,000 SUBTOTAL CONTRACTUAL 184,480 84,996 74,533 106,364 63001 Miscellaneous Operating Expense 22,030 17,680 25,914 35,500 63300 Gas & Diesel 2,006 1,684 2,760 2,000 SUBTOTAL COMMODITIES 37,500 24,036 19,364 23,260 65000 Building Rental 53,600 46,555 53,600 53,600 65010 Equipment Rental, City 10,776 11,005 14,255 14,255 65011 Equipment Replacement 16,764 16,241 16,765 16,765 65012 Accident Repair & Replacement 288 288 1,705 1,705 65100 Liability Charges 1,702 1,705 150 150 SUBTOTAL FIXED CHARGES 86,475 83,130 75,794 86,475 TOTAL OPERATING 1,902,189 2,061,450 2,158,243 2,251,835 ntc "° .... Job AUTHORIZED PERSONNEL Code '' ADOPTED FY 17,7'18'PROPOSED FY 18-19'i Full Time, �PartTlme '=:Full Trme s; `Part Time r 1790 City Manager 1.00 1.00 2491 Deputy City Manager 1.00 1.00 0670 Executive Assistant to the City Manager 1.00 1.00 2925 Communications Manager 1.00 1.00 6360 Senior Management Assistant 2.00 2.00 1070 Secretary to the City Manager 1.00 1.00 0900 Executive Assistant 3.00 3.00 TOTAL 0.00 10.00 0.00 10.00 2-3 GENERAL FUND CITY MANAGER'S OFFICE ACCOUNTING UNIT Civic Center Safety & Security 01103011 Accaunf '" L)NE1TfMRESOURC,ES ACTUAL ACTUAL FY 1517 PRQJECTED FY 1778 PROPOSED „ FY 1819 62300 Other Contractual Servioe SUBTOTALCONTRACTUAL TOTAL OPERATING 0 658,622 73,214 0 0 0 0 0 658,622 658,622 73,214 73,214 2-4 GENERAL FUND CITY MANAGER'S OFFICE Legislative Affairs ACCOUNTING UNIT 01104012 To erasure that Councilmembers are provided the means in which to perform their legislative responsibilities and establish municipal policies. This program provides the services to enable Councilmembers to maintain an awareness of community needs, analyze program possibilities and available resources, select and implement programs, and evaluate the efficiency and effectiveness of City programs. SERVICE PROGRAM * Councilmembers participate in meetings of the City Council, Redevelopment Agency, Housing Authority, Industrial Development Bond Authority, Santa Ana Financing Authority, City Council committees, and in various community meetings, and in presentations on behalf of civic and regional events. Councilmembers also participate in local, state, and national organizations of municipal officials and attend various conferences to promote local needs, to increase knowledge and to sbare information. 2-5 GENERAL FUND CITY MANAGER'S OFFICE ACCOUNTING UNIT Legislative 01104012 Aecottnt LINE ITEMRESflURCES� _°,Gotle. ._ .� J\CTUAL "FY 15 76 ACTUA FY 16 , PROJECTED FY 17 76 I PRORDSED FY 16'19 61000 Salaries & Wages - Regular 0 0 0 0 61020 Salaries & Wages -Part -True 11,650 48,725 84,000 84,000 61100 'Retirement Plan 527 3,797 8,874 310 61110 Part -Time Retirement 241 935 1,438 240 61120 Medicare Insurance 1,044 1,335 1,718 1,050 61130 Employees Insurance 64,662 76,215 79,205 55,000 61180 Compensation Insurance 53 526 321 100 61190 Relocation & Temp. Housing 0 0 0 0 SUBTOTALPERSONNEL 140,700 78,178 131,533 175,557 62010 Communications 3,415 3,692 3,260 4,525 62120 Travel and Conferences 35,813 18,277 18,934 28,000 62140 Membership & Dues 3,417 1,677 2,820 7,000 62300 Other Contractual Services 63,798 61,415 65,826 91,735 62600 ,Parking Validation 24,144 31,789 23,409 15,300 62700 Auto Expense 42,000 42,000 42,000 42,000 172,588 158,850 156,248 SUBTOTAL CONTRACTUAL 188,560 63001 Misc. Operating Expense 7,537 18,587 13,979 26,000 63030 Legislative Community Events- Supplies 6,796 3,168 9,118 14,000 14,333 21,755 23,097 SUBTOTAL COMMODITIES 40,000 65000 Building & Site Rental 80,401 69,832 80,400 80,400 65100 Liability Charges 1,952 1,955 1,955 1,955 SUBTOTAL FIXED CHARGES 82,355 82,353 71,787 82,355 TOTAL 347,451 383,926 437,258 451,615 Jobs Code AUTHOR2ED PERSONNEL ., ADOPTEDFY Full Time 17 A8 P__ Time PROPOSED Fullfiime FY 16 19 :. Part Time Mayor 1.00 1.00 Councihnembers 6.00 6.00 TOTAL 7.00 7.00 2-6 GENERALFUND DEPARTMENT RE SOURCE SUMMARY ..' ACTI4ITIES @, ACTUAL' .' ACTl1AL PROJECTED,: PROPOSED . FY'l5,16',', Fy 1617 ,';; FY,1716 ': FY, 1619"' 01105015 General Non -Departmental 4,060,717 5,027,810 4,136,897 3,338,654 01106019 Interned Transfers 23,193,216 12,939,200 10,512,084 12,306,584 TOTAL 15,645,238 27,253,933 17,967,010 14,648,981 OPERATING EXPENSE ACTUAL"14.1-I" ACTUAL PROJECTED; PROPOSED .I : FY 1616 FY 1617 FY1718 - FY1819V-:' 61000 Personnel 199,849 311,971 0 0 62000 Contractual 521,097 1,427,860 550,457 731,950 63000 Commodities 30,552 18,794 22,550 22,500 65000 Fixed Charges 2,664,598 2,634,865 2,634,865 2,934,865 66000 Capital 10,208 0 0 0 67000 Debt Service 634,414 634,320 929,025 899,339 68000 Interflmd Transfers 23,193,216 12,939,200 10,512,084 12,306,584 69000 Miscellaneous 0 0 0 250,000 Cost Savings 0 0 0 (1,500,000) 27253 934 17,967,010 14,648,981 TOTAL 15,645,238 job --_ _ AUTHORIZED PERSONNEL r ! ADOPiC FY 1716 . PROPOSED FY 18 19 ° Code ..:FWI Time „', Pazi Lme Full 7tm¢ . ParC')•ime `, Note.: No permanent positions are assigned to this activity, b was created ur FY 76-77 to provide for mamagcnrent trainia. consorfiwm, end other expenses, including labor adjustments that are not budgeted in any specific departmental activity. 2-7 GENERALFUND NON -DEPARTMENTAL ACCOUNTING UNIT General Non -Departmental 01105015 ACe64ne LINE ITEM RESRUgCES AGTUAI._ ACTt1AL PROJECTER PROPOSED .y; Code.? ,,,; FYi5'I6 EY t6+(7 .4yFY]718 . cFY'I$79 _ 61000 Salaries & Wages -Regular 7,474 21,533 0 0 61020 Salaries& Wages -Pan -Time 171,086 215,061 0 0 61040 Sciatics Overtime 1,065 42,371 0 0 61100 Retirement Plan 6,310 11,808 0 0 61110 Part-Thne Retirement 5,750 7,190 0 0 61120 Medicare ]omenta 2,594 3,426 0 0 61130 Employees Insurance 1,586 5,786 0 0 61180 Compensation Insurance 3,982 4,797 0 0 SUBTOTALPERSONNEL 199,847 311,971 0 0 62140 Membership, Subscriptions, Dues 138,894 165,979 170,000 182,500 62300 Contact Services-Pro'£esslonal 382,201 1,261,881 361,957 543,450 62302 Contact Vendor Personnel Services 0 0 0 0 62600 Parking Validation _ 0 0 6,000 SUBTOTAL CONTRACTUAL 521,097 1,427,860 531,957 731,950 63001 Misc. Operating Expenses 30,552 18,794 23,465 22,500 SUBTOTAL COMMODITIES 30,552 18,794 23,465 22,500 65050 Info Tech Charges 2,662,230 2,632,230 2,632,230 2,932,230 65100 Liability Charges 2,368 2,635 2,635 2,635 SUBTOTAL FIRED CHARGES 2,664,598 2,634,865 2,634,865 2,934,865 66400 Machinery&Equipment 10,208 0 0 0 SUBTOTAL CAPITAL 10,208 0 0 0 67100 Principal -Debt Service 434,103 449,871 758,215 728,529 67110 Erterest Debt Service 200,312 184,449 170,810 170,810 SUBTOTAL DEBT SERVICE 634,415 634,320 929,025 899,339 69000 Reserve Appropriation 0 0 0 250,000 SUBTOTAL MISCELLANEOUS 0 0 0 250,000 Cost Savings 0 0 0 (1,500,000) - TOTAL OPERATING 4,060,717 5,027,810 4,119,312 3,338,654 .lot AbOPTED ' FY 17 18 ' PROPOSED F),'118'19 AUTHORIZED PERSON{JEL Full Time .: Pelf Lune _„ KullLme Pak Trme Code ,. .. .. .. Now No permanent positions ere assigned to this activity. It was created in FY 76-77 to provide for mormandeat training. consortium, and otter expenses, vclud'mg labor adjustments that are not budgeted in any specific depa,'tmental activity. 2-8 GENERALFUND INTERFUND TRANSFERS ACCOUNTING UNIT Interfund Transfers 01106019 K ;Aceounl '', ALINE ITEM RESOURCES ,; de _: ..[ .: ,..., .. .. .-: .... ACTUAL FY 15-1G .... , ACTUAL FY 1617 ... F04WECTED " FY 17-18,. PROPOSED `f FY TRANSFER TO POND 68000 074 Transfer to Civic Center Mainienanoe 1,045,000 1,464.345 1,179,404 1,179,404 68000 050 Transfer to Council Special Projects 11,250,000 0 0 0 68000 051 Capital Outlay Fund 0 584,000 292,000 292,000 68000 052 Strategic Plan 1,870,875 1,852,290 0 1,794,500 68000 404 2014 Lease Financing 4,415,151 4,415,905 4,418,020 4,418,020 68000 400 Transfer to Police Building Debt Service 4,612,190 4,622,660 4,622,660 4,622,660 SUBTOTAL INTER FUND TRANSFERS 23,193,216 72,939,200 10,512,084 12,306,584 TOTAL 23,193,216 12,939,200 10,512,084 12,306,584 Note These are trausfax tom the0maral Ford to those Funds which have no di a revenue, or to those foods which available revenue must be supplemented fiom general revurne of the City, 2-9 GENERAL FUND DEPARTMENT RESOURCE SUMMARY AC`I'IVITIE.S ACTUA'Lr ACNTUAL ,'pfiOJECTED PROPOSED Fy 1819 01107031 Clerk Administration and Elections 747,610 820,084 819,415 1,648,822 TOTAL 1,648,822 747,610 820,084 819,415 OPERATINGE�CPEI�SE ...... ACluAL FY 1S 98' AC [UAL FY'1817 P�iilJEcrER FY 1718:. PROPOSED xY@8a9 _ 61000 Personnel 590,495 597,949 619,397 908,293 62000 Contractual 93,331 148,914 126,881 671,500 63000 Cournodities 22,563 27,164 23,107 19,000 65000 Fixed Charges 41,221 46,056 50,029 50,029 TOTAL 747,610 820,084 819,415 1,648,822 Code AUTHORIZED PERSONNEL _� E .; ADOPTED s FUII Ti FY 17 A8 ; Part Trme PROPOS�.D FuA,Trme: F1'1SA 9 ParilLme 1990 Clerk of the Council 1.00 1.00 TBD Assistant Clerk of the Council 1.00 1.00 7290 Senior Deputy Clerk of the Council 2.00 2.00 7360 Senior Office Specialist 1.00 1.00 8000 Administrative Intern 1.00 1.00 TOTAL 5.00 1.00 5.00 1.00 2-10 GENERAL FUND CLERK OF THE COUNCIL PROGRAM Cleric Administration and Elections 01107031 Statemeryt of,Purpose To facilitate the legislative policymalang process, to accurately record and validate the proceedings of the City Council, to provide for timely and thorough access to the public record, to conduct the City's elections as required by the Charter and the Elections Code of the State of California and to carry out responsibilities mandated by the Fair Political Practices Act. This program administers the activities related to Council legislation, processes Council -approved agenda items, manages the public record, and disseminates information concerning Council actions both to City staff and the public, The Clerk's administrative functions are largely mandated by law (Brown Act, Maddy Act, Public Records Act, City Charter, City Code among others) and include preparation and management of legal notices, Agendas, Minutes, deeds, contracts, ordinances, resolutions, and other documents; maintenance of the City Charter, City Code, and Electronic Legislative files (Laserfiche); and coordination of the Citywide records retention schedule. The Clerk of the Council administers City elections and City election notices, communicates election results, administers the candidacy and nomination process and generally oversees the conduct of elections. Voting services are provided by the Orange County Register of Voters by contract with the City. Additionally, the Clerk of the Council is the local filing officer for the Fair Political Practices Commission (FPPC) and maintains FPPC records. Aecomplrshmenfs an''Y 3b17 2018 - * Provided outreach presentations to neighborhood associations regarding City Charter, election process and initiatives. * Successfully implemented the automated Public Records Requests process and staff training. Collaborated with various departments on "Open Data and Information" initiative. " Process improvements as they relate to council agenda report workflow. Assisted City Attorney and City Manager's Office with development of Council Policy on Brown Act Violations and Sanctions. * Updated Boards & Commissions Handbook, * Developed email archive search approval form and conducted staff training. * Improved web content of the Clerk of the Council and Open Government pages. Processed over 800 contracts in 2017, * Logged, tracked and coordinated with departments on the over 900 Public Records Requests received in 2017. Expanded transparency efforts by utilizing existing software to post audio recordings of all council committee and board/commission meetings to the City's website. Action Plan for F1' 018,-,20 * Partner with the Orange County Voter Registrar's Office implemented creative and innovative methods to increase voter participation during 2018 election year. Managed 2018 Election including nomination process for council candidates (three open seats and mayor positions), City Measure, Voter Initiative Measure on Rent Control, and Charter Ameadnment(s). Assist the City Manager with revisions needed on the 2018 City Council Handbook * Develop training material for new incoming elected officials. Process appointment of approximately 30 board/commission members post election. * Automated contract insurance processes in coordination with Finance and City Attorney's Office. * Implement the Agenda Management System citywide; train approximately 150 employees throughout the City. * Biennial review of City's Conflict of Interest Code disclosure categories and employee designations. 2-11 GENERAL FUND CLERK OF THE COUNCIL OFFICE ACCOUNTING UNIT Clerk Administration and Elections 01107031 AiD'Pt 1t ACTUAL -AOTUA PROJECTED PRQPOSED LINEITl=M 11e50UR¢FS Cod?; FY951ff FVId17 ,.. ,: FY 1718& FY 1819 61000 Salaries -Regular 418,405 422,532 397,169 577,115 61020 Salaries & Wages -Temporary 12,467 20,000 17,427 58,655 61040 Salaries -Overtime 6,411 6,784 5,472 4,000 61100 Retireruent-Employer Contribution 83,686 84,741 120,447 161,333 61110 Retirement-Tanporary 468 503 0 925 61120 Medicare Insurance 6,406 5,895 6,008 7,985 61130 Health Insurance 53,430 49,771 62,944 77,350 61170 Retiree Health Benefits 1,988 0 0 0 61180 Workers Compensation Insurance 7,234 7,724 9,930 24,930 SUBTOTALPERSONNEL 590,495 597,949 619,397 908,293 62010 Communications 5,344 6,715 7,014 2,500 62120 Training & Transportation 3,623 4,388 9,761 3,000 62140 Membership, Subscription & Dues 475 550 2,655 2,000 62200 Advertising 2,840 10,188 5,503 6,000 62300 Contract Servcies Professional 74,682 120,127 93,654 649,000 62600 Parking Validations 367 946 2,295 3,000 62700 Auto Expense 6,000 6,000 6,000 6,000 93,331 148,914 126,881 671,500 SUBTOTAL CONTRACTUAL 63001 Operating Materials & Supplies 22,563 27,164 23,107 19,000 SUBTOTAL COMMODITIES 22,563 27,164 23,107 19,000 65000 Building Rental 33,458 37,431 41,404 41,404 65100 Liability Changes 7,763 8,625 8,625 8,625 SUBTOTAL FIXED CHARGES 41,221 46,056 50,029 50,029 TOTAL 747,610 820,084 819,415 1,648,822 JoO Catle AUTHORIZED PERSONNEL ... „> ADOPTED _ -. s Full Time; FY 17 18 Part Time PROPOSED Full Ttme FY 1819 Part Ttme 01990 Clerk of the Council 1.00 1.00 01710 Assitant Clerk of the Council 1.00 1.00 07290 Senior Deputy Clerk of the Council 2.00 2.00 07360 Senior Office Specialist 1.00 1.00 08000 Administrative Intern 1.00 1.00 TOTAL 1.00 5.00 1.00 5.00 2-12 GENERALFUND DEPARTMENT RESOURCE SUMMARY WIN ACTIVITIES 6 ACTUAL FY 15.76,: ;ACTUAL FY 16 17.., PROJECTED.. E FY 17 18:'.'FY PROPOSED;: 18-79 01108032 City Attorney's Office 2,719,703 3,017,422 2,435,169 3,070,448 TOTAL 2,719,703 3,017,422 2,435,169 3,070,448 ..; .... ' .. , ACTUAL ACTUAL .PROJECTED; .. PROPOSED OPERATING,EXPENSE Ai..... FY 1617 .: = FY `17,18 ...; FY,18Kv ,-19. c' ACCOUNT 61000 Personnel 1,755,352 2,047,724 1,920,646 2,004,320 62000 Contractual 812,596 797,584 414,235 875,003 63000 Commodities 32,305 43,232 14,384 40,000 65000 Fixed Charges 112,975 121,665 129,820 129,820 66000 Capital 6,476 7,217 6,082 21,305 Attrition 0 0 TOTAL 2,719,703 3,017,422 2,485,169 3,070,448 JobAUTHORIZED PERSONNEL Code :: .:- ADOPTED Full Time „'Part FY 17:1$ Time : PROPOSED i Full Time,+ FY 18 19i:' ,Part Time °,�: 1690 City Attorney 1.00 1.00 1650 Chief Assistant City Attorney 2.00 2.00 1620 Sen im Assistant City Attorney, Assistant 5.50 3.50 City Attorney, Deputy City Attorney 7120 Executive Secretary To City At't'orney 1.00 1.00 7085 Litigation Assistant 1.00 0.00 1670 Paralegal 0.00 L00 1675 Senior Paralegal 1.00 1.00 SUBTOTAL 11.50 9.50 1620 Assistant City Attorney 1.00 1.00 1630 Senior Assistant City Attorney (PD) 0.50 0.50 1670 Paraglegal 1.00 1.00 1675 Senior Paralegal (Liability Fund) 1.00 1.00 3.50 3.50 TOTAL 15.00 13.00 *.5 ofattomey funded by Police Department *l Senior Paralegal finvded by Risk Management *Funding,for two attorneys in Cannabis Prsign 'anr and positions reflected in program WIN GENERALFUND CITY ATTORNEY'S OFFICE PROGRAM ' City Attorney's Office 01105032 Statement o'Pulpose To advance the legal interests of the City through services exemplified by respect, integrity, and professionalism. The City Attorney is appointed by and serves at the pleasure of the City Council. The City Attorney's Office is the City's legal counsel providing such services as appearing in litigation on behalf of the City and its officials, drafting all ordinances, resolutions, contracts, and advising officials and employees on all matters of law pertaining to official duties. This office is also empowered to prosecute violations of municipal and state law on behalf of the People of the State of Califonua. The Santa Ana City Attorney's Office is composed o£9 attorneys, two paralegals, and two support staff members. The Office is divided into three "work groups" built around particular fields of practice or responsibility. ORGANIZATIONAL STRUCTURE ADMINISTRATION This group is composed of tie City Attorney and the Legal Management Assistant, and is responsible for office operations, budget, technology, training & development, human resource management, practice, and systems management. DEVELOPMENT SERVICES GROUP This group provides advisory and litigation services to the various departments, agencies, boards and cormnissions of the City whose focus is development and construction including the Planning & Building Agency, Connnunity Development Agency and the Public Works Agency. This group prosecutes violations of the Santa Ana Municipal Code. GENERAL COUNSEL GROUP This gaup is responsible for providing a wide range of legal services to all non -development oriented agencies, boards, mud commissions of the City such as the Santa Ana Police Deparhnent, Management and Finance Services Agency, and Parks & Recreation. Additionally, they manage all of the tort/civil liability litigation and provide support and assistance to the Risk Management Division, as well as providing advice to the Santa Ana Police Department. 2-14 GENERALFUND CITY ATTORNEY'S OFFICE ACCOUNTING UNIT City Attorney's Office 01108032 Account '_ '°' e LINE ITEM,RESOURCES;FY ,.'!ACTUAL - 1516 ;'. ACTUAL FY 16=17 PROJECTEb ..FY 1718,; :PROPDSED'; FY 18,19 ir "l 61000 Salaries & Wages -Regular" 1,237,408 1,432,349 1,284,201 1,284,615 61020 Salaries & Wages, Part -Time 1,570 4,991 0 0 61040 Salaries & Wages -Overtime 0 0 0 0 61100 Retirement Plan 289,248 349,772 380,913 413,255 61110 Retirement Part -Time 29 187 0 0 61120 Medicare Insurance 17,536 20,228 18,014 20,480 61130 Health Insurance 178,793 204,124 199,466 222,030 61170 Retiree Medical Insurance 0 0 0 0 61180 Worker Compensation Insurance 30,769 36,074 38,053 63,940 SUBTOTALPERSONNEL 1,755,352 2,047,724 1920,646 2,004,320 62010 Communications 22,643 29,699 25,486 31,325 62120 Training & Transportation 8,473 8,168 8,330 10,000 62140 Membership, Subscription &Dues 11,890 12,514 14,933 12,000 62300 Other Contractual Services 767,842 741,675 309,267 812,408 62302 Other Personnel Services 530 0 791 5,000 62600 Parking Validation 1,218 5,529 5,428 4,270 SUBTOTALCONTRACTUAL 812,596 797,584 364,235 875,003 63001 Operating Materials & Supplies 32,305 43,232 14,384 40,000 SUBTOTAL COMMODITIES 32,305 43,232 14,384 40,000 65000 Building & Site Rental 108,153 116,305 124,460 124,460 65100 Liability Charges 4,822 5,360 5,360 5,360 SUBTOTAL FIXED CI-ARGES 112,975 121,665 129,820 129,820 66600 Books, Records & Video 6,476 7,217 6,082 9,305 66510 Computer Software 0 0 0 12,000 SUBTOTAL CAPITAL 6,476 7,217 6,082 21,305 TOTAL 2,7191703 3,017,422 2,435,169 3,070,448 :Job Code AUTHORIZED PERSONNEL . ...., ADOPTEDFY1718 �RDPOSED FY,181B ,- Tient: ,.,... Fulf?Titne - , ;; '; Part Time ;,i' .: 1690 City Attorney 1.00 1.00 1650 Chief Assistant City Attorney 2.00 2.00 1620 Senior Assistant City Attorney, Assistant 5.50 3.50 City Attorney, Deputy City Attorney 7391 Executive Secretary to City Attorney 1.00 1.00 7085 Litigations Assistant 1.00 0.00 1670 Paralegal 0.00 1.00 1675 Senior Paralegal 1,00 t00 SUBTOTAL 11.50 9.50 1620 Assistant City Attorney 1.00 1.00 1630 Senior Assistant City Attorney 0.50 0.50 1670 Paralegal 1.00 1.00 1675 Senior Paralegal (Liability Fund) 1.00 1.00 3.50 3.50 TOTAL 15.00 13.00 *.5 of atem'ney funded by Police Department *1 Senior Paralegal funded by Risk Manageinent *Fundingfmoro adorneys In Cannabis Programa and posidimas reflected in Program 2-15 GENERAL FUND DEPARTMENT RESOURCE SUMMARY 01109050 Hunan Resources TOTAL 1,181,123 1,277,872 1,301,179 1,766,698 1,181,123 1,277,872 1,301,179 1,766,698 398,192 63000 Commodities 55,528 65,778 61000 Personnel 977,477 986,102 1,058,125 1,276,087 62000 Contractual 121,327 199,008 162,954 398,192 63000 Commodities 55,528 65,778 55,512 67,830 65000 Fixed Cbarges 26,791 26,983 24,589 24,589 TOTAL --7 ,181,123 1,277,872 1,301,179 1,766,696 JobADOPTED AUTI�ORIZEDhERSONNE� FYN7 18 PROPOSED FY 18 19 Code Full �lme PariLme dull Time ,writ Time 1830 Executive Director, Human Resources 0.20 0.20 1540 Senior Hunan Resources Analyst 3.00 3.00 0770 Senior Hunan Resources Technician 1.00 1.00 1250 Human Resources Teclnieian 2.00 2.00 7300 Senior Hunan Resources Specialist 1.00 1.00 7530 Hunan Resources Executive Secretary 0.20 0.20 7070 Hunan Resources Specialist 0.40 1.40 9060 Clerical Aide 1.00 1.00 7.80 1.00 8.80 1.00 TOTAL GENERAL FUND SECTION 3: INTERNAL FUNDS 08009051 Liability & Property 3A0 3.40 08209054 Workers' Compensation 6.40 6.40 08109053 Employee Benefits 6.65 6.65 SECTION 5: SPECIAL REVENUE 03109050 Air Quality Improvement Trust Fund 1.75 0.75 18.20 0.00 17.20 0.00 TOTAL POSITIONS 26.00 1.00 26.00 1.00 2-16 GENERAL FUND HUMAN RESOURCES PROGRAM Human Resources 01109050 Statement of Purpose To provide responsive professional personnel management assistance to Cit) departments to achieve and maintain a multi -cultural, highly trained and well -compensated workforce. The department's recruitment and selection system reflects a strong commitment to practicing principles that will create and maintain a competent workforce representative of the community. This program also facilitates interaction with employee associations and maintains a salary structure which is both externally competitive and internally equitable. Personnel Services endorses sound management practices and a continuous improvement philosophy by providing timely, high quality services. The department promotes the development of productive employees through training and promotional opportunities. Acc`omphshmGnts:n FY 26173016;x. "+- • Set up mid completed the Classification & Compensation Study for SEIU * Completed negotiations and MOUS for SEN, CASA, SAMA, PMA and POA * Renewed the DOT service provider contract * Established and rolled out the new Onboarding Process for all new employees * Recruited and hired Directors for Planning & Building, Public Works, City Manager, Community Development, HR & Police Chief * Created and distributed the DOT and non -DOT City Policy * Created an Intern Networking Social for all College Interns at the City * Created an Intent Outreach Program at local high schools Achon.Plan for.FY;2 1$ 2699 * Set up official training for first-line supervisors in each department Complete the Classification and Compensation Study for CASA * Complete negotiations with all bargaining units * Create a lluman Resources Policy & Procedure Manual * Set up a system to aid with bringing on temporary staff to departments as needed * Complete an RFP for Pre -Employment Medical & DOT testing for the City Complete an RFP for Livescaan Services for the City 1 Actual , . Protected obj ti a PERFORMANCE MEASURES "'. .. .. „ . 7, K, Fl 1819 Service Level # of recruitments 175 181 212 180 # of exams administered 160 141 225 150 # of general training classes offered 24 44 45 50 # of investigation completed 8 4 12 12 Efficiency Average # of days to establish eligible lists 75 64 55 55 %ofclasses with current job specification 60% 70% 77% 80% Effectiveness • of minority representation in workforce 75.0% 79.2% 80.0% 80.0% • of new employees passing probation 98.0% 95.8% 90.0% 100.0% • of appointments filled by promotion 35.0% 53.1% 40.0% 40.0% • annual attrition rate 7.5% 10.7% 5.5% 5.0% rbn GENERAL FUND HUMAN RESOURCES ACCOUNTING UNIT Human Resources 01109050 AacaunfACTUAL .INE ITEM RE$OI7RGE Code FY 15 18 ACTUAL FY 18 17 pROIECTED FX 17 78 PROPbSED,; FY 18 19 , 61000 Salaries .& Wages -Regular 704,764 565,345 585,154 717,165 61020 Salaries & Wages -Temporary 26,433 119,475 115,179 124,580 61040 Salaries & Wages -Overtime 6 1,037 1,603 10,835 61100 Retirement Plan 134,164 169,425 205,531 228,200 61110 Part -Time Retirement 469 420 357 1,117 61120 Medicare Insurance 9,797 9,763 9,779 7,720 61130 Employees Insurance 93,808 113,175 129,929 160,725 61180 Compensation Insurance 8,035 7,462 10,593 25,745 977,477 986,102 1,058,125 1,276,087 SUBTOTALPERSONNEL 62010 Communications 9,474 11,898 10,143 12,000 62120 Training & Transportation 8,690 15,879 13,470 35,454 62140 Membership, Subscription & Dues 2,059 2,807 724 0 62300 Other Contractual Services 94,774 87,501 84,173 320,038 62302 Other Personnel Services 4,366 78,930 52,650 17,500 62322 M & R Machine & Equipment 32 793 794 10,000 62600 Parking Validation 731 - 0 2,000 62700 Auto Expense 1,200 1,200 1,000 1,200 121,327 199,008 162,954 398,192 SUBTOTAL CONTRACTUAL 63001 Operating Materials & Supplies 55,528 65,778 55,512 67,830 55,528 65,778 55,512 67,830 SUBTOTAL COMMODITIES 65000 Building & Site Rental 21,949 21,603 19,209 19,209 65100 'Liability Charges 4,842 5,380 5,380 5,380 26,791 26,983 24,589 24,589 SUBTOTAL FIXED CHARGES TOTAL 1,181,123 1,277,872 1,301,179 1,766,698 lob PERSONNEL AUTHORIZED Code QOOPTED FuII,Tlme FY -17 18 Part7lme :i Pk?OPOSEDFY FuIlTtene 18 19 15aft MO 01830 Executive Director, Human Resources 0.20 0.20 01540 Senior Human Resources Analyst 3.00 3.00 00770 Senior Human Resources Technician 1.00 1.00 01250 Human Resources Technician 2.00 2.00 07300 Senior Human Resources Specialist 1.00 1.00 07530 Human Resources Executive Secretary 0.20 0.20 07070 Hunan Resources Specialist 0.40 1.40 09060 Clerical Aid 1.00 1.00 7.80 1.00 8.80 1.00 TOTAL 2-18 GENERAL FUND DEPARTMENT RESOURCE SUMMARY ACTIVITIES `- ACTUAL FY't5,1,8 .ACTUAL ,F,Y'f817 PROJECTED; FY 1718 PROPOSED FY 18-19n" 01110100 Management & Support 854,845 881,380 1,034,517 1,168,259 01110110 Accounting 1,236,758 1,390,802 2,015,445 2,146,723 01110115 Payroll 373,440 397,608 544,947 815,180 01110120 Purchasing 908,468 934,877 714,340 759,782 01110130 Treasury & Customer Service 626,173 750,603 789,497 1,004,466 TOTAL 3,999,684 4,355,271 5,098,747 5,894,410 OPERATING'EXPENSEi ACTUAL ACTUAL PROJEQTED4 PROPQ513 FY.1897 FY1718 FY 18 61000 Personnel 4,962,103 5,326,588 5,967,098 6,945,336 62000 Contractual 681,981 681,060 794,356 961,215 63000 Commodities 173,434 152,717 156,756 223,848 65000 Fixed Charges (1,878,890) (1,866,279) (1,877,147) (2,288,644) 68000 Transfers 52,620 52,775 52,535 52,535 69000 Payment to Other Agencies 8,435 8,410 5,149 120 TOTAL 3,999,684 4,355,271 5,098,747 5,894,410 Jab- Cotle AUTHORIZED PERSONNEL - ADOPTED FY 17-18 PROPOSED FY 18 19. Time Part Time `.Full Time ' Part Time 1120 Accounting Manager 1.00 1.00 1140 Accountant 4.17 4.17 1150 Accountant II 3.00 3.00 7009 Accounts Payable Supervisor 1.00 1.00 1180 Assistant Director of Finance &Mgmt Svcs 0.85 0.85 0490 Budget& Research Manager 0.95 0.95 1240 Business Tax Collector/Inspector 2.00 2.00 1350 Buyer 2.67 2.67 1220 Customer Service Representative 8.00 8.00 1190 Executive Director, Finance & Management 0.60 0.60 0620 Finance Executive Secretary 1.00 1.00 1210 Meter Reader Collector 4.00 4.00 2-19 GENERAL FUND DEPARTMENT RESOURCE SUMMARY rTN ADOPTED FY 7 18 PROPOSED FY 16'19:. Job Code AUTHORIZED PERSQNNEL Tme Pah Time. `Full Time, Part Time..,; 7410 Payroll Technician 2.00 2.00 0547 Purchasing Specialist 2.00 2.00 1870 Revenue/Contract Compliance Examiner 1.00 1.00 7490 Senior Accountant 3.00 3.00 7280 Senior Accounting Assistant 3.00 3.00 7016 Senior Accounting Assistant/Systems Tech. 2.00 2.00 0495 Senior Budget Analyst 2.00 2.00 0480 Senior Financial Analyst 1.00 1.00 TBD Asset Management Analyst* 1.00 1.00 7400 Payroll Systems Analyst 0.50 0.50 7415 Senior Payroll Technician 1.00 1.00 7500 Supervising Accountant (Auditor Program) 1.00 1.00 0269 Supervising Buyer 1.00 1.00 1170 Treasury and Customer Services Manager 0.90 0.90 1165 Treasury Services Specialist 1.00 1.00 7020 Treasury Services Supervisor 1.00 1.00 1215 Utilities Billing/Systeme Tech 2.00 2.00 9041 Account Clerk l(P/T) 4.00 4.00 0270 Assistant Buyer(PTCS) 1.00 1.00 9790 Budget Intern (PT) 1.00 1.00 9050 Clerical Assistant _ 1.00 0.00 9780 Customer Service Clerks 5.00 5.00 9120 Data Entry Clerk (PT) 1.00 1.00 9755 Information Desk Clerk 0.00 1.00 9770 Administrative Aide 0.00 1.00 8080 Management Intern (PT) 3.00 3.00 9775 Municipal Utility Reader-Collector(PT) 3.00 4.00 9720 Purchasing Clerk 1.00 1.00 9060 Senior Clerical Aide(P/T) 1.00 1.00 54.64 23.00 TOTAL GENERAL FUND 54.64 21.00 SECTION 3: INTERNAL FUNDS 07110100 Central Services 2.15 1.00 2.15 1.00 07310100 Building Maintenance 14.75 6.00 14.75 6.00 07510100 Fleet Maintenance 19.90 1.00 19.90 1.00 07610102 Stores & Property Control 2.25 2.00 2.25 2.00 08510138 Corporate Yard Operations 0.45 2.00 0.45 2.00 10910-Var IS Strategic Plan"* 1.66 1.66 SECTION 6: ENTERPRISE FUNDS 02718-Var Parking Enterprise 13.20 13.20 TOTAL OTHER FUNDS 54,36 1200. 54.36 12.00 TOTAL PERSONNEL109.00 33.00 109.00 35.00 *Authorized Position Unfunded -Asset Management Analyst **Funds 102 and 109 transferred to Information Technology Department during FY I5-16. Note: 4 Police Officers In Fund 27 are counted,for is the Police Department 2-20 GENERAL FUND FINANCE & MANAGEMENT SERVICES PROGRAM Management & Support 01110100 To provide qualityfinancial management services to the City organization and to insure prudent use and maintenance of the City'sfinancial resources and physical assets. This program provides direction and support to Finance & Management Services. The Division is responsible for the improvement of operational efficiency through internal audits and special research, and the review, preparation, and monitoring of the City's operating and capital budgets. SERVICE PROGRAM ACCOUNTING To provide accurate, meaningful, and responsive accounting services, internal control systems and financial reports in accordance with generally accepted accounting principles. PURCHASING/PAYROLL/CENTRAL SERVICES To supply quality and economical material and services to City departments which are promptly priced, purchased, provided, and paid. To process an accurate payroll that complies with all state and federal tax and labor laws, and conforms to negotiated pay and benefits as identified in employee contracts. To provide reprographic and messenger services to all City departments. TREASURY/CUSTOMER SERVICE To provide for the receipt, custody, and investment of City funds in a prompt and courteous manner through sound and prudent policies. INFORMATION SERVICES To provide responsive and accurate automated management information resources to user departments through modem technology. BUILDING MAINTENANCE To maintain safe, secure, attractive, and efficient City buildings and equipment through regular custodial services and preventative maintenance. FLEET SERVICES To provide safe, attractive, and efficient vehicles to City departments through procurement assistance, preventative maintenance, and repair. 2-21 1"NOM-EX-11111 I] FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Management & Support Services 01110100 MR12 WIN MR -Y" tip 61000 Salaries & Wages -Regular 466,654 530,753 594,720 621,452 61010 Salaries Retirement - - - 0 61020 Salaries & Wagcs-Temporary 54,747 23,231 46,134 53,425 61040 Salaries & Wages -Overtime (3) 26 2,206 5,000 61100 Remement Plan 97,413 129,869 173,929 268,310 61110 Part -Time Retirement 1,848 871 1,711 2,055 61120 Medicare Insurance 6,789 7,225 7,852 9,100 61130 Employees Insurance 95,127 101,553 98,596 96,530 61170 Retiree Health Insm'ance 0 - 0 0 61180 Worker Compensation Insurance 7,052 6,752 12,664 24,255 SUBTOTAL PERSONNEL 1,080,127 729,627 800,280 937,812 62010 Communications 11,571 13,074 14,987 10,460 62120 7}coring &Transportation 9,753 9,345 7,149 7,500 62140 Membership, Subscription & Dues 2,604 2,483 2,327 2,650 62300 Other Contractual Services 53,031 14,222 18,427 17,000 62600 Parking Validation 416 426 212 100 62700 Auto Expense 975 1,200 2,100 2,100 78,350 40,750 45,202 SUBTOTAL CONTRACTUAL 39,810 63001 Operating Materials & Supplies 17,320 9,715 20,472 17,290 17,320 9,715 20,472 SUBTOTAL COMMODITIES 17,290 65000 Building & Site Rental 23,405 23,805 24,205 24,205 65100 Liability Charges 6,143 6,830 6,827 6,827 29,548 30,635 31,032 SUBTOTAL FIXED CHARGES 31,032 TOTAL 854,845 881,380 1,034,517 1,168,259 s � s yes_ 1190 Executive Director, Finance & Management 0.35 0.35 1180 Assistant Director of Finance & Mgrnt Svcs 0.40 0.40 6400 Budget & Research Manager 095 0.95 0480 Senior Financial Analyst 1A0 L00 1722 Asset Management Analyst 1.00 L00 0495 Senior Budget Analyst 2.00 2.00 0620 Finance Executive Secretary 1.00 1.00 8080 Management Interns (PT) 3.00 3,00 9790 Budget Intern(PT) 1.00 1.00 4.00 TOTAL 6.70 6.70 4.00 *Atabor tzed Position Unfunded -Asset Management Analyst -Asset Management Analyst 2-22 GENERALFUND FINANCE & MANAGEMENT SERVICES PROGRAM Accounting 01110110 ' Sfatement of Purpose To provide responsive accounting services within generally accepted accounting principles. The responsibilities of this division include billing/collection of accounts receivables, auditing and analyzing stains of funds, perforating various Accounts Payable functions, grant/contract compliance, ledger reconciliations, maintenance of capital assets and long-term debt records, offering financial support to operating departments including providing financial analysis upon request, accurate and timely preparation of the City's Comprehensive Annual Financial Report (CAFR), the Single Audit Report of Federal and California Grants and other compliance reports to Federal, State, and local agencies. The responsibilities of this division also include ERP Financial module system and sub system administration. The financial modules include General Ledger, Accounts Receivable, Cash Ledger, Project and Activity, Grant Management & Billing, Capital Assets, and Accounts Payable, Accomplishmentsili FY 2017.20618 * Financial Reporting for the fiscal year ended June 30, 2017. ° Performed internal control procedures review of various departmental programs and procedures. Provided recommendations for process improvements. ° Implemented new Credit Card Program to improve efficiency and internal controls. Updated and implemented the Credit Card Policy. * Developed, updated, and implemented City-wide policies including the Travel & Expense Reimbursement Policy, Petty Cash Policy, and Unclaimed Property Policy. Played a significant role in updating the Purchasing Policy to comply with the Uniform Guidance. * Improved CAER preparation and year-end closing process by utilizing checklists, improving data entry automation, and increasing staff involvement through training and delegation of work. Action Plan -for FY`2018-2019:J.'.:. * Receive the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the fiscal year ended June 30, 2018. * Continue to perform internal control procedures reviews to improve the effectiveness of the City's control processes. = Review, update, and/or develop financial policies and procedures to implement best practices. * Improve Accounts Receivable process and make procedure changes to enhance internal control. * Enhance technical knowledge of division staff by providing various training opportunities. a Evaluate staff work assignments and develop succession plans to ensure operational continuity and allow for cross -training. PERFORMANCE MEASORES '.� .- Actual -:. ';'Actual :, Prdjeeted;;'�ObjectiVe .:.:. i ... , �. .: ........ ..: FY 16-17 .. ;'FY';1778 Service Level # of false alarms, hazardous material, and other miscellaneous receivables billed 8,565 8,644 7,748 7,748 4 of grant receivables billed 591 458 375 375 $ value of miscellaneous accounts receivable billed $81,875,546 $85,894,022 $68,406,890 $70,000,000 Efficiency Accounting Division cost as a percentage (%) of 0.217% 0.227% 0.320% 0.320% total City expenditures Effectiveness % of miscellaneous accounts receivable collected 75.00% 74.00% 47,00% 47.00% without use of private collection agencies 2-23 GENERALFUND FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Accounting Division 01110110 Aoco{tnt LINE ITEM RESOURCES ..:Gide.. -s .._ ..- ........ .. .... _:; a1C7U{yL '. 'FY 15.96 -ACTUAL PROJECTED ; PROPOSED 61000 Salaries & Wages -Regular 772,119 873,630 1,211,114 1,282,695 61020 Salaries & Wages -Temporary 41,411 26,019 76,811 90,910 61040 Salaries & Wages -Overtime 30,483 24,529 25,700 32,360 61100 Retirement Plan 173,812 213,980 356,463 456,306 61110 Part -Time Retirement 1,002 964 2,881 3,715 61120 MedicamInsummee 8,314 10,324 15,483 21,910 61130 Employees Insurance 109,166 139,436 209,642 248,747 61170 Retire. Health Insurance 7,934 0 0 0 61180 Compensation Insurance 8,953 9,802 21,274 47,780 1,153,194 1,298,685 1,919,367 SUBTOTALPERSONNEL 2,184,422 62010 Communications 7,252 9,172 10,766 9,325 62120 'training &Transportation 8,561 11,680 6,552 15,000 62140 Membership, Subscriptions & Dues 1,660 1,556 1,492 7,560 62300 Contract Services -Professional 114,332 119,539 129,838 120,530 62700 Auto Expense 600 600 600 600 132,406 142,547 149,248 SUBTOTAL CONTRACTUAL 153,015 63001 Mise. Operating Materials & Supplies 32,180 29,260 25,874 37,930 SUBTOTAL COMMODITIES 37,930 32,180 29,260 25,874 65000 Building & Site Rental 37,836 38,480 39,130 39,130 65100 Liability Charges 6,143 6,830 6,826 6,826 65220 Treasury/Acct, Charges (125,000) (125,000) (125,000) (274,600) SUBTOTAL FIXED CHARGES (228,644) (81,021) (79,690) (79,044) TOTAL, 1,236,758 1,390,802 2,015,445 2,146,723 Job AUTHORIZED PERSONNEL OOH° - ADOPTED Full Tune FY 1'i'18 Par#Tune PROPOSED =Full Lme FY 1R 19 ar ijlle _,... 1190 Executive Director of Finance & Mgrnt. Svcs 0.10 0.10 1180 Assistant Director of Finance & Mgrnt. Svcs. 0.20 0.20 1120 Accounting Manager 1.00 1.00 7500 Supervising Accountant 1.00 1.00 7490 Senior Accountant 3.00 3.00 1150 Accountant II 3.00 3.00 1140 Accountant 4.17 4.17 7016 Senior Accounting AssistanUSystems Tech 2.00 2.00 7280 Senior Accounting Assistant 2.00 2.00 7009 Accounts Payable Supervisor 1.00 1.00 0547 Purchasing Specialist 2.00 2.00 9720 Purchasing Clerk 1.00 1.00 9041 Account Clerk 1 4.00 4.00 19.47 5.00 19.47 TOTAL 5.00 The following are being charged to I.S. Strategic Plan Fund. - und:.83-AccountantI .83 - Accountant I 2-24 GENERAL FUND FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Payroll Services 01110115 To process an accurate payroll that complies with all relevant tax and labor laws, and conforms to negotiated pay and benefits as indent fled to employee contracts. The payroll group provides accurate preparation, distribution and reporting of payroll, ensuring that employees are paid correctly, that all applicable vendors are paid correctly, and that all reporting requirements are met Vendors include PERS, deferred compensation program provider, unions, receipients of garnishment payments, charities and government taxing entities. * Completed access to W2s via Self -Service module for all employees * Completed all retro payments up to current * Processed over 800 mass salary retros for 5 barganing units. * Complete conversion to Highline NextGen Personality software • Convert from using Matrix pay to standardized hourly rate. * Expand Self -Service module: *W4 changes "Leave requests/approvals Service Level Average # of payroll checks and direct deposits 1,455 1,440 1,450 1,488 processed per pay period * Average # of vendor checks processed per pay period 11 8 8 6 Number of W -2s processed 1,655 1,450 1,400 1,350 2-25 GENERAL FUND FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Payroll 01110115 Aocount ` ' LINE ITEM RESOURCES Code ACTUAL .,� ,,EY'1516 ACTllAL FY1619 PROJECTED FX7T18 PROPOSRD`. l=•'.Y1819 61000 Salaries & Wages -Regular 245,543 260,890 332,740 420,290 61020 Salaries & Wages -Temporary 730 18 16,102 14,785 61040 Salaries & Wages -Overtime 14,892 11,357 24,045 13,400 61100 Retirement Plan 48,406 58,858 88,714 137,055 61110 Retirement Plan -Temporary 27 0 604 555 61120 Medicare Insurance 3,626 3,673 4,971 4,610 61130 Employees Insurance 47,460 49,927 60,806 96,760 61170 Retiree Health Insurance (7) 0 0 0 61180 Compensation Insurance 2,536 2,829 5,581 12,165 SUBTOTAL', PERSONNEL 363,214 387,552 533,562 699,620 62010 Connmuications 3,155 3,666 4,196 3,250 62120 Training & Transportation 1,072 0 449 4,500 62140 Membership, Subscription & Dues 0 75 113 500 62300 Other Contractual Services 1,912 1,725 2,325 103,000 62700 Auto Expense 75 300 300 300 6,215 5,766 7,382 111,550 SUBTOTAL CONTRACTUAL 63001 Operating Materials & Supplies 4,012 4,291 4,003 4,010 SUBTOTAL COMMODITIES 4,012 4,291 4,003 4,010 TOTAL 373,440 397,608 544,947 815,180 JobADOP7E FY I7 98 Pl?OPDSED I$ 19 Code AUTHORIZED PERSONNEL; Full Ttme .; Parf Ttme' Full Lme Part Ttme 1190 Executive Director, Finance & Management 0.05 0.05 1180 Assistant Director of Finance & Mgmt Svcs 0.05 0.05 Payroll Manager 0.00 1.00 7400 Payroll Systems Analyst 0.50 0.50 7415 Senior Payroll Technician 1.00 1.00 7410 Payroll Technician 2.00 2.00 9070 Senior Clerical Aide 1.00 1.00 3.60 1.00 4.60 190 TOTAL 0.50 - Payroll Systems Analystfunded in IS Strategic Plan Fund 2-26 GENERALFUND FINANCE & MANAGEMENT SERVICES PROGRAM Purchasing 01110120 Statement ofrp PUMP To effectively provide quality economical products and services to City departments which are promptly priced, purchased, provided, andpaid. nis program provides centralized purchasing and accounts payable services for the City, Purchasing works with all City agencies to develop technical specifications, advertising and bidding procedures, and payinent processing to ensure quality products and services are purchased while adhering to the City Charter and City Code requirements, .... _, .. ments in FY 017; 2018 '-: .' Acggmphsh2" * Continue to support all users of the Lawson A/P and Procurement modules. * Streamline small dollar purchases by expanding the procurement card program. * Develop a Buyers Lawson procedures manual. Acfiori,Plan, for FY 2019-2Q1 R °' Automate blanket order contract approval process Automate Vendor Agreement set up process * Develop and implement process to bid specialized services Actual. Prolecteii .,. Proposed;' .... PERFORMANCE MEASURES '. ' , .... ...:_ .. .".:; ,,,,.. .... ...; FY 1S 1,8, '.:[ FY.16.1] ... FY 1718 ..: ; FY 18 Service Level Purchase Orders processed/paid 1,284 1,062 1,300 1,150 Invoices paid 26,180 25,395 26,000 26,000 Request for Council Action # Prepared 55 54 50 55 Dollar Volume $ 12,860,771 $ 10,016,100 $ 11,000,000 $11,500,000 Blanket Order Contracts 337 324 300 320 Service Vendor Agreements 221 216 200 220 2-27 GENERAL FUND FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Purchasing 01110120 Account LIr�E ITEM RESOUR, Oode - ACTUAL' FY 9816 q'fUAL FY 16 77 PROJECTED FY 17 18 PROPOSED;,: FY 16 h9 .. 61000 Salaries & Wages -Regular 504,000 513,829 365,637 428,530 61020 Salaries & Wages -Temporary 87,299 98,867 54,642 0 61040 Salaries & Wages -Overtime 883 2,073 0 9,570 61100 Retirement Plan 108,962 133,014 118,957 130,535 61110 Part -Time Retirement 1,316 1,690 140 0 61120 Medicare Insurance 6,875 6,970 4,120 4,260 61130 Employees Insurance 80,441 81,648 45,394 61,802 61170 Retiree Health Insurance 8,322 0 0 0 61180 Compensation Insurance 6,142 6,398 6,835 13,020 804,240 844,490 595,725 647,717 SUBTOTALPERSONNEL 62010 Communications 7,650 9,021 9,937 9,080 62120 Training & Transportation 7,261 936 4,731 4,605 62140 Membership, Subscriptions & Dues 972 863 730 830 62700 Auto Expense 300 300 300 300 62300 Other Contractual Services 19,777 8,178 30,664 26,000 35,961 19,298 46,361 40,815 SUBTOTAL CONTRACTUAL 63001 Operating Materials & Supplies 7,786 8,990 9,228 8,225 7,786 8,990 9,228 8,225 SUBTOTAL COMMODITIES 65000 Building & Site Rental 54,338 55,270 56,195 56,195 65100 Liability Charges 6,143 6,830 6,830 6,830 60,481 62,100 63,025 63,025 SUBTOTAL FIXED CHARGES TOTAL 908,468 934,877 714,340 759,782 ADOPTED FY 1718 PROPOSED FY I8 19 Job Code AUTHORIZED PERSONNEL Full Time Part Time ,Full Time Part Tune 1190 Executive Director, Finance & Management 0.05 0.05 1180 Assistant Director of Finance &Mgmt Svcs 0.10 0.10 0269 Supervising Buyer 1.00 1.00 1350 Buyer* 2.67 2.67 7009 Accounts Payable Supervisor 0.00 0.00 0547 Purchasing Specialist 0.00 9720 Purchasing Clerk 1.00 1.00 9041 Account Clerk 2.00 2.00 0270 Assistant Buyer (PTCS) 1.00 1.00 3.82 4.00 3.82 4.00 TOTAL * .33 Buyer is charged to the I.S. Strategic Plan fund . 2-28 GENERALFUND FINANCE & MANAGEMENT SERVICES PROGRAM Treasury & Customer Service 01110130 Statement of Purpose'; - To effectively assess and collect City taxes, licenses, utility charges, and other revenues in a courteous manner while providing for receipt, custody, and investment of Cityfunds through sound and prudent investment policies and procedures. This program is responsible for the effective receipt, custody, and recordation of all revenues, and for managing the City's investment portfolio and debt service on City bond issues. Treasury & Customer staff bill and collect several of the City's major revenues such as business license, utility users' tax, hotel visitors' tax, medical marijuana tax, cannabis operating agreement fees, PREP fees, dog license fees, paramedic subscriptions, municipal utility services charges (water, sewer, refuse, and sanitation). Municipal Utility Services (MUS) staff handles MUS customer service, water meter reading, and water turn -ons and turn-offs, ,: Accom `lishments.in FY 2017 %1 � _� Implemented upgrade to Municipal Utility Services (MUS) hateraetive Voice Response (IVR) system for English language and Spanish language speech voice recognition. * Implemented Outbound IVR messaging for MUS customers (including penalty notification & 48 In. tum -off notification). * Implemented integration of City Cashiering Program fNovab) with DataTieket to enlimice PD Parking Citation Administration. * Implemented electronic security protocol upgrade for credit card processing between City's (enQuesta) MUS Application's web - contact module and City's cloud -based Eleotronie Bill Presentment and Payment Presentation Processor (Invoice Cloud). * Developed and implemented an invoicing and remittance process for Adult -Use Cannabis Retailer Operating Agreement fees. * Professionally translated Business License Tax & MUS web page content into Spanish including downloadable Spanish language versions of all regular Business License Tax & MUS forms. Comprehensively revised SAMC Chap. 39 (Water & Sewer), Chap. 18 (Sanitation), Chap. 16 (Refuse) relating to MUS. hnplemented Payee Name Verification on Positive Pay Banking with IP Morgan Chase Banking Services. Ob'ectives for FY 2018 19 - * Complete upgrade to Payment ICosk to remote CORE -Connect hosting to improve functionality, maintenance, and system life. • Expand number of fully configured Cashier Windows to accommodate Q -uratic customer flow and high due date demand. * Upgrade Interactive Voice Response (IVR) system to include Dog Licensing (English, Spanish, and Vietnamese). * Professionally translate Business License Tax & MUS web page content into Vietnamese - including all downloadable forms. * Comprehensively revise City of Santa Ana Investment Policy Statement to establish ]Highest level of best practices guidelines. * Work together with IT to evaluate replacement for 19 year old Treasury & Customer Service Call Sequencer System. * Work together with PWA & IT to support development of Advanced Metering Infrastructure (AMI) program for MUS. PERFORMANCE MEASURES Actual: : gctual Estimated `:. Objective n: . -. r. FY 16 16 „� , , FY 16717 Service Level # of business tax accounts (annual max) 29,107 30,593 30,800 31,500 # of hotel visitor's tax reports processed 432 432 432 432 # of dog licenses 15,975 15,904 15,500 16,000 # of MUS bills processed 325,214 325,841 326,600 327,300 # of water meters read 270,300 270,678 271,300 271,800 # of customers sewed at cashier counter windows 88,670 90,347 80,600 81,000 # of delinquent MUS accounts turned off 1,370 1,557 1,700 1,600 ft of utility users'tax renuttarees processed 3,012 3,120 3,384 3,480 # of paramedic subscription processed 7,203 6,633 6,650 7,000 # of parking citations payments processed 13,489 15,555 t 11,270 11,300 # of LAR payments processed 7,144 6,997 6,600 6,700 # of road, nnaijuana/camnbis remittances processed 71 192 274 800 # of electronic payments processed 126,049 131,833 148,600 155,000 Average Meter Reader reads per day 750 700 650 750 Effectiveness % of payments received and processed same day 100% 100% 100% 100% % of available funds invested 100% 100% 100% 100% I Increase due to transition of Parking Citation Admin # Increase due to Adult-Use/Commercial Cannabis 2-29 GENERAL FUND FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Treasury & Customer Service 01110130 Acc6unt ME ITEM RESOURCES CoHe ;; _.-..........._.a, ... ... .. .ACTUAL :FY1515 ..,, .._ ACTUAL`- F'M5,1T .. PRQJECTED PROPbSEiD .,. 61000 Salaries & Wages -Regular 1,175,346 1,186349 1,082,533 1,134,920 61020 Salaries & Wages-Termporary 230,231 219,064 242,322 366,505 61040 Salaries & Wages -Overtime 13,015 80,336 119,967 22,780 61100 Retirement Plan 244,285 274,393 303,107 394,865 61110 Part -Hare Retirement 8,154 8,111 9,098 13,595 61120 Medicare hrsmance 19,023 19,174 18,348 25,355 61130 Employees Insurance 178,540 185,410 175,103 307,985 61170 Retiree Health Insurance 19,640 0 0 0 61180 Compensation insurance 23,595 22.744 30,152 67,445 1,911,829 1,995,582 1,980,631 SUBTOTAL PERSONNEL 2,333,450 62010 Communications 24,351 32,756 43,979 39,000 62120 Training &Transportation 3,371 2,505 5,332 4,295 62140 Other Agency Services 859 880 465 1,450 62300 Other Contractual Services 383,884 434,434 496,086 566,420 62302 Other Personnel Services 16,116 0 0 0 62322 M&R Machinery & Equipment 0 1,781 0 4,560 62501 Lease Payments 0 0 0 0 62700 Auto Expense 300 300 300 300 429,050 472,699 546,163 SUBTOTAL CONTRACTUAL 616,025 63001 Operating Materials & Supplies 102,798 90,794 85,010 148,893 63300 Gas &Diesel 9,338 9,668 12,169 7,500 SUBTOTAL COMMODITIES 112,136 100,462 97,179 156,393 65000 Building & Site Rental 77,168 78,486 79,803 79,803 65010 Rental City Equipment 28,326 29,686 28,623 32,712 65011 Equipment Replacement Charges 0 5,234 6,273 5,234 65012 Accident Repair& Replacement 1,410 1,389 1,260 1,440 65100 Liability Chargee 6,143 6,826 6,826 6,826 65220 Treasury/Acctg Services Charges (2,000,945) (2,000,945) (2,014,945) (2,280,072) SUBTOTAL FIXED CHARGES (2,154,057) (1,887,898) (1,879,324) (1,892,160) 68000 Transfer to Fund 404 52,620 52,775 52,535 52,535 SUBTOTAL TRANSFERS 52,620 52,775 52,535 52,535 69142 Payment to Other Agencies 8,435 8,410 5,149 120 8,435 8,410 5,149 SUBTOTAL MISCELLANEOUS 120 TOTAL 626,173 750,603 789497 1,004,466 lm�Job -CPERSOtJN)=L otle ..,y. ., I r .._ ., ADQPTEDFY nFoO Tema 17 I8' Part Ttme . pRgp , Fp]I Time FY 18 19 Pati Timq 1190 Executive Director of Finance & Mgmt Svcs 0.05 0.05 1170 Treasury and Customer Service Manager 0.90 0.90 1180 Assistant Director of Finance &Mgnu Svcs 0.10 0.10 7020 Treasury Services Supervisor 1,00 1.00 ' 1090 Revenue Supervisor 0.00 0.00 1870 Revenue/Contract Compliance Examiner 1.00 1.00 1240 Business Tax Cellector/Inspector 2.00 2.00 1165 Treasury Services Specialist 1,00 1.00 7280 Senior Accounting Assistant 1.00 1.00 1220 Customer Service Representative 8.00 8.00 1215 Utilities Billing/Systems Technician 2.00 2.00 1210 Meter Reader Collector 4.00 4.00 9780 Customer Service Clerk 5.00 5.00 9775 Municipal Utility Reader -Collector 3.00 3.00 9120 Data Entry Clark 1.00 1.00 9755 Information Desk Clerk 0.00 1.00 9770 Administrative Aide 0.00 1.00 9050 Clerical Assistant 1.00 0.00 21.05 10.00 21.05 TOTAL 11.00 2-30 GENERAL FUND DEPARTMENT RESOURCE SUMMARY `ACTNITIES? ACTUAE ACTUAL PROJECTED PROPOSED ". FY 15-16 'FY,18 17 . ;. FY 17 18 01112030 Museum Operations 1,474,616 1,475,706 1,476,130 1,476,130 TOTAL 1,474,616 1,475,706 1,476,130 1,476,130 OPERATING EXPENSE ACTUAL ACTUAL PROJECTED PROPOSED.. o .. FY 15 16 , . FY:16 17 FY 17 18 FY 18 19 62251 Other Agency Services 13,861 14,076 14,500 14,500 65100 Liability Charges 4,125 5,000 5,000 5,000 69135 Payments to Sub -agents 1,456,630 1,456,630 1,456,630 1,456,630 TOTAL 1,474,616 1,475,706 1,476,130 1,476,130 Job-� - ',�� ADOPTED FX 17 18 �. PROPOSED FY 18 19 AUTHORIZED PERSONNEL; :. "! Gode ,_ Full Time. ,. Part Time ": Pull T1me. , P,art Time * In accordance with the agreement between the City ofSanta dna and the Bowers Museum Corporation, authorized City staff who were assigned to the Museum, were transitioned to employment with the Museum in FY 87-88. 2-31 GENERAL FUND DEPARTMENT RESOURCE SUMMARY i. AGTU�AL'. ACTUAL 'PROJECTED PROPOSED ACTIVITIES NE - FY 15 1,6 (11 16 17 fY 47 1Oil-,FY 16 11J 01111150 Library Adult Services 1,012,270 1,227,643 1,260,109 1,378,560 01111160 Library Youth Services 630,593 746,719 883,507 959,425 01111180 Library Yong Adult Services 386,014 402,970 533,616 733,640 01111190 Library Technology and Support Services 1,452,087 1,530,987 1,584,040 1,684,855 01113200 Administrative Services 1,372,112 1,467,015 1,477,749 1,764,820 01113210 Stadion 231,651 225,210 279,796 248,725 01113220 Santa Ana Zoo at Prentice Park 1,995,359 1,946,831 2,228,881 2,179,735 01113230 Recreation 4,274,339 4,738,906 4,843,781 5,491,918 01113240 Park Ranger Program 54,695 0 0 0 01113250 Park Services 5,100,005 5,001,729 5,312,949 4,946,920 01113260 Park Building Services 1,274,124 1,321,285 1,413,899 1,784,580 17,783,248 18,609,296 19,818,327 21,173,178 TOTAL OPERATING ACTUAL ACTUAL PROJEC7Eb PRDpDSeD - EXPENSE FY 15 16' FY 16 17 - FY 17 16; FY '8" 19"', 61000 Personnel 9,694,351 10,190,643 11,065,871 12,578,958 62000 Contractual 5,762,816 5,813,817 6,164,399 6,058,320 63000 Commodities 687,080 789,255 819,711 820,880 65000 Fixed Charges 1,414,197 1,508,504 1,507,030 1,522,595 66000 Capital Outlay 224,805 295,533 237,679 167,000 67000 Debt Payment 0 1,535 23,637 25,425 68000 hrterfund Transfers 0 6,759 0 0 69000 Miscellenous 0 3,250 0 0 17,783,248 18,609,296 19,818,327 21,173,178 TOTAL JOS' pDDP[EDFX,716 PRDPDseDFY1619 AUTHORIZED PERSONNEL Code Fo11 Time ParTime. Full TimQ' ParC_Tlme- 7010 Accounting Assistant 1.00 1.00 0190 Administrative Services Manager 1.00 - 1.00 5150 Bibliographic Technician 1.00 1.00 0460 Community Events Supervisor 1.00 1.00 1945 Community Services Manager 1.00 1.00 1940 Community Services Supervisor 6.00 6.00 5400 Ex. Director, Parks, Rec & Com Svcs. 1.00 1.00 1010 Genual Maintenance Supervisor 1.00 1.00 4180 General Maintenance Worker 4.00 4.00 1500 Graphics Designer I 1.00 1.00 5110 Librarian 0.00 2.00 5195 Library Operations Manager 1.00 1.00 5050 Library Services Assistant 3.00 3.00 1720 Management Analyst 1.00 1.00 4106 Park Services Inspector R 2,00 2.00 4320 Parks Services Inspection Supervisor 1.00 1.00 5115 Principal Librarian 4.00 4.00 5310 Recreation Leader 5.00 4.00 5330 Recreation Program Coordinator 1.00 1.00 7280 Senior Accounting Assistant 2,00 2.00 5109 Senior Librarian 8.00 8.00 5100 Senior Library Technician (T) ** 1.00 1.00 0150 Senior Management Analyst 1.00 1.00 6330 Senior Parks Services Inspection Supervisor 1.00 1.00 2-32 GENERAL FUND DEPARTMENT RESOURCE SUMMARY AUTHORIZED PERSONNEL .... Code .... RIZ .:. ADOPTED :. FW4Time' .....P.artTime FY 17-',18 V: -P.ROPOSED FuIlTime PY�18.19 ^-Part Time;' 5055 Supervising Library Services Assistant 1.00 1.00 5313 Youth Services Technician 3.00 1.00 5312 Youth Services Supervisor 1.00 1.00 5430 Zoo Curator 1.00 1.00 0930 Zoo Education Specialist 1.00 1.00 5420 Zoo Keeper I 5.00 5.00 5410 Zoo Keeper II 2.00 2.00 5480 Zoo Manager 1.00 1.00 5485 Zoo Operations Coordinator 1.00 1.00 9041 Account Clerk I 2.00 2.00 9770 Administrative Aide 4.00 5.00 9000 Animal Keeper I 6.00 6.00 9040 Cashier 4.00 4.00 9060 Clerical Aide 1.00 1.00 9100 Community Center Aide 18.00 18.00 9690 Computer Technician 1.00 1.00 9190 Library Assistant 7.00 7.00 9200 Library Clerk I 16.00 16.00 9210 Library Clerk II 2.00 2.00 9290 Library Page 14.00 14.00 9230 Maintenance Attendant 22.00 22.00 4860 Park Maintenance Aide(CS/PT) 1.00 1.00 9300 Park Maintenance Assistant 14.00 14.00 8160 Program Coordinator 20.00 20.00 9350 Program Leader 1.00 1.00 9360 Program Leader 11 55.00 52.00 2776 Recreation Facility Attendant 29.00 29.00 8100 Senior Administrative hitem 1.00 1.00 9070 Senior Clerical Aide 16.00 16.00 8170 Senior Library Assistant 1.00 - 1.00 9260 Senior Maintenance Worker 1.00 1.00 9400 Senior Program Leader 13.00 13.00 8410 Senior Tutor 17.00 17.00 9430 Special Events Leader I 3.00 3.00 9440 Special Events Leader It 1.00 1.00 8420 Tutor 44.00 44.00 65.00 317.00 64.00 312.00 TOTAL GENERAL FUND POSITIONS 5310 Recreation Leader 1.00 2.00 5330 Recreation Program Coordinator 2.00 2.00 5109 Senior Librarian 1.00 1.00 8000 Administrative Intern 9.00 9.00 9100 Community Center Aide 1.00 1.00 9190 Library Assistant 2.00 2.00 9290 Library Page 6.00 6.00 9360 Program Leader l[ 24.00 24.00 8100 Senior Administrative Imem 3.00 3.00 9070 Senior Clerical Aide 1.00 1.00 9260 Senior Maintenance Worker 1.00 1.00 8410 Senior Tutor 2.00 2.00 8420 Tutor 4.00 4.00 4.00 53.00 5.00 53.00 TOTAL STRATEGIC PLAN POSITIONS 2-33 GENERAL FUND DEPARTMENT RESOURCE SUMMARY !Qb AUTHORIZED PERSONNELADOPTEo Time-,,,..Pa(fTlma FY 1718 PROPOSED FullTlm`e,_� FY 1818 P.attLme,.'-;, 0280 Assistant Park/Landscape Planner 1.00 1.00 4190 General Maintenance Leader 1.00 1.00 0740 Maintenance Assistant 0.00 2.00 9300 Park Maintenance Assistant 4.00 1.00 2.00 4.00 4.00 1.00 TOTAL CIVIC CENTER POSITIONS TOTAL NON GRANT POSITIONS 71.00 374.00 73.00 366.00 GRANT POSITIONS Workforce Innovation and Opportunity Act 5110 Librarian 1.00 1.00 9190 Library Assistant 1.00 1..00 American Library Association/Google 8000 Administrative Intent 3.00 9190 Library Assistant 2.00 9200 Library Clerk I 3.00 9290 Page 2.00 8410 Senior Tutor 7.00 8420 Tutor 4.00 Institute of Museum and Library Services 9200 Library Clerk I 1.00 1.00 9290 Library Page 12.00 12.00 8410 Senior Tutor 1.00 1.00 8420 Tutor 1.00 1.00 Library Service and Technology Act 9190 Library Assistant 1.00 9200 Library Clerk I 2.00 9290 Page 11.00 8410 Senior Tutor 8.00 8420 Tutor 4.00 Orange County Transportatino Authority 9100 Cornuunity Center Aide 1.00 1,00 8160 Program Coordinator* 5.00 5.00 9400 Senior Program Leader 2.00 2.00 TOTAL GRANT POSITIONS 1.00 24.00 1.00 71.00 TOTAL ALL FUNDING SOURCES 72.00 398,00 74.00 437.00 Authorized Position Unfunded -Zoo Operations Coordinator Upon vacancy, position converts to Assistant Librarian. 2-34 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Library Adult Services 01111150 Statement'ofPurpose ;:" To provide a variety of timely materials, gualhav information and services that are useful and promote learning and enjoyment for adults in Santa Ana's ethnically diverse population. Adult Services serves patrons from high-school age through adulthood. They are assisted in choosing books, audiovisual and electronic materials, and in the use of library resources and services. This section evaluates library materials for purchase and for removal from the adult collections in accord with the collection development plan. Adult Services develops and implements progranis to assist limited English speaking adults on improving their personal and working lives, . ' Accomplishments iri.F.Y 2077 18 * Implemented an advanced series of bilingual computer classes for adults, while continuing to provide our 3 regular basic series. * Developed and facilitated culturally significant programs for the community including film screenings and craft workshops. * Sought partnerships with other community agencies to promote library resources, program and services, and to enhance information literacy in the community, * Continued to host art and cultural exhibits. * Continued to conduct the adult summer reading program. * Conducted author readings and presentations. * Continue to host screenings of book -to -film movies/television programs to promote reading in adults and teens and continue to develop programs featuring authors of coimnanity interest. * Continue to offer a variety of bilingual computer classes and the Summer Reading Program for adults. * Continue to seek outreach opportunities to increase community awareness of library programs and resources. * Continue to develop par-merships with community organizations to increase the scope and effectiveness of library programs and services and continue to promote a healthy conmiunity through healtb and wellness education. Actual a[::.f [ Estirrfatetl .-Obfectrve ;;.. PERFORMANCE MEASURES ` ... ._... ...:.. .. .. ..: ... ..... j., .... ,p ..; Fly, 75 18 .... FY 18.17 .,; .": FY A7-18 , Service Levels Materials Loaned 46,245 12,939 54,754 55,301 Materials Read in Library 51,598 35,793 34,772 35,119 Materials Added 71,391 6,342 4,806 4,854 Information Requests 19,694 20,010 20,592 20,797 Materials Removed 4,263 14,437 10,356 10,459 Class/Tour Visits and Attendance 0 2/100 3/60 5/150 New Library Cards Issued 4,739 3,922 4,308 4,351 Computer Workshops/Attendance 77/1061 154/616 162/648 163/654 Programs - 10/2,080 16/2,346 20/2,416 Efficiency Cost per community contact in Adult Services $ 10.10 $ 13.13 $ 9.53 $ 9.42 Effectiveness Library Cardholders Percentages of Total Population 32.6% 15.2% 31.0% 34.0% 2-35 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Library Adult Services 01111150 Account ,., Code L,�NE ITEM RESOURCES ACTl1AL .;Fy 15 16 /CTUAh ,; ;FY 16 hT .... PROJECTEQ _ PY 17 18= , PROP09ED '. .., Ty"1& 61000 Salaries Regular 511,357 539,388 524,535 654,445 61020 Salaries Part -Tune 56,164 55,980 57,825 38,180 61040 Salaries Overtime 6,234 8,461 4,816 9,455 61100 Retirement -Employer Contribution 103,452 124,917 146,433 156,105 61110 Part -Time Retirement 2,100 2,091 2,168 1,440 61120 Medicare Imurance 6,906 7,262 7,101 8,845 61130 Health Insurance 80,912 81,911 82,981 96,290 61170 Retiree Health Benefits 6,068 0 0 0 61180 Worker Compensation Insurance 7,015 7,132 11,091 15,765 SUBTOTAL PERSONNEL 780,209 827,141 836,950 980,525 62010 Communications 5,836 6,720 7,474 7,620 621.20 Training, Transportation, Meeting 1,428 250 444 500 62140 Membership, Subscription And Dues 8,933 8,539 6,683 9,000 62300 Contractual Services -Professional 94,964 264,436 270,230 292,415 62600 Padang Validation 0 100 13,835 14,700 SUBTOTAL CONTRACTUAL 111,160 280,045 298,666 324,235 63001 Miscellaneous Operating Expenses 11,056 11,337 16,868 11,000 SUBTOTAL COMMODITIES 11,056 11,337 16,868 11,000 65000 Building Rental 10,290 0 0 0 65100 Liability Charges 6,959 7,735 7,735 7,735 SUBTOTAL FIXED CHARGES 17,249 7,735 7,735 7,735 66600 Books Records Video 92,596 101,385 99,890 55,065 SUBTOTAL CAPITAL 92,596 101,385 99,890 55,065 TOTAL 1,012,270 1,227,643 1,260,109 1,378,560 .. Job w AUTHORIZED PERSONNEL. ' ADOPTW FY:17 18 = : ::. PROPOSED ..Full Time.. ._: PaYt Lme =:1. rFull Time;l„ ?Pact.Time�� 5110 Librarian 0.00 0.50 5195 Library Operations Manager 1.00 1.00 5115 Principal Librarian Loo 1.00 5109 Senior Librarian 3.30 3.30 5313 Youth Services Technician 0.50 0.00 9190 Library Assistant 2.00 2.00 8410 Senior Tutor 1.00 1.00 8420 Tutor 2.00 2.00 TOTAL 5.80 5.00 5.80 5.00 OR GENERALFUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Library Youth Services 01111160 Statement of Purpose Toprovide timely materials and qualityprograms to meet the educational, recreational, and cultural needs ofyouth from infancy through eighth grade, to promote early literacy, enhance academic success and expand personal growth. Youth Services provides advisory, information and reference services for children, youth, parents, teachers and adults; technology & workshops for students & parents; stay time and educational / cultural programming for families; school visits and library tours. These services are provided in coordination with Adult Services, the Santa Ana Unified School District, and other educational institutions & community agencies. - Accomplislimenfs in:FY 2017 * Continued providing weekly story times for children and their families. * Continued providing the Summer and Fall Reading program to help students retain and improve their reading skulls. * Continued providing students with computer/intemet access and electronic interactive reading tools. * Continued offering after-school homework help and tutoring to assist students with academic needs. * Continued providing outreach to Santa Ana schools and community agencies to promote library services as requested. * Continued offering library tours to Santa Ana schools and community agencies to promote library services as requested. * Offered Dia de los Nifios/Dia de los Libros 10th Annual Celebration event. * Offered a variety of workshops for students in subject areas such as science, technology, reading, engineering, arts, math, & music. * Offered a Math Mania incentive program to help students with math skills. * Developed partnerships with community organizations to enhance information literacy to the community. * Offered Istorydme services by providing iPads for children and parents to use in the library. * Increased number and distribution of AWE Early Literacy computers within the system. * Offered a Children's Library Literacy Pilot Program at Delhi Center where progranmling such as but not limited to after-school homework help and tutoring to assist students with academic needs, storytime, IStorytime, Book Delivery, mid S.T.R.E.A.M. activities were offered. 'Action Plan for FY 2018 19.:: * Continue to provide varied educational programming to meet the needs of children and tweens, including frequent story tunes. Expand educational programming to meet the needs of Tweens (4-8 grade students) through monthly programming. * Cooperate with Technology and Support to implement iStorytune at our Newhope Library Learning Center. * Continue providing computer access, homework -help and tutoring through our Main and Newhope Learning Centers. * Expand educational workshops focused on science, technology, reading, engineering, arts, and math/music (S.T.R.E.A.M). --".Actual,,,; Actual Estimated r Obi echvo"',; PERFORMANCE MEASURES ....:; -F , F1'81 9„'-'.. Service Levels Youth Materials Loaned 242,878 202,138 255,022 257,572 Youth Electronic Content Loaned N/A 1,578 1,590 1,606 Information requests 25,233 37,652 26,495 38,405 Preschool age prograrns/Attendance 52/1,869 52/1,662 55/1,962 56/1,982 School age programs/Attendance 221/11,450 237/8,828 232/12,023 244/12,143 Class Tours/School Visits & Attendance 41/1,232 27/922 43/1,294 44/1,310 Outreach Events/Attendance 17/504 9/369 18/529 18/534 New library cards issued 4,004 4,043 4,204 4,246 Youth Materials Added 12,376 7,313 12,995 13,124 Youth Electronic Content Added N/A 234 250 253 Computer Users/Sessions 3,664/14,234 2,351/10,229 3,847/14,946 3,885/15,095 Students registered in Learning Center (tutoring)/Sessions 974/10,664 848/11,479 1,023/11,197 1,033/11,309 Parent Workshops N/A 1/6 5/100 5/100 Efficiency Cost per community contact in Youth Services $2.19 $2.90 $2.44 $2.32 Effectiveness Library Cardholders Percentages of Total Population 53.0% 51.0% 56.0% 52.0% 2-37 GENERAL FUND PARI{S, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Library Youth Services 01111160 Acoounl = LINE 17EM RESOURCE§ j ,..,r3: .......,, ._..... ACTUFL ....FY15.']8..= ACTUAL FY -'-I6-17 PROJECTEP PROPOSED.: 61000 Salaries Regular 305,730 388,306 343,614 363,445 61020 Salaries Part -Time 79,471 85,355 225,088 246,045 61040 Salaries Overtime 427 5,200 4,506 9,455 61100 Ret'vement-Employer Contribution 68,943 87,505 90,128 111,605 61110 Part -Time Retirement 1,914 2,547 7,432 8,275 61120 Medicare Insurance 3,179 3,855 5,799 8,930 61130 Health Insurance 38,533 44,336 39,824 66,460 61170 Retiree Health Benefits 4,242 0 0 0 61180 Worker Compensation Insurance 3,172 3,803 9,257 18,385 SUBTOTALPERSONNEL 505,612 620,908 725,648 832,600 62010 Communications 4,574 5,518 6,463 6,420 62120 Training, Transportation, Meeting 932 2,565 1,729 500 62140 Membership, Subscription And Dues 1,438 1,278 1,406 1,500 62300 Contractual Services -Professional 13,102 25,780 20,962 21,160 62600 Parking Validation 0 2 19,759 19,860 SUBTOTAL CONTRACTUAL 20,047 35,143 50,319 49,440 63001 Miscellaneous Operating Expenses 13,895 7,071 8,375 14,500 63300 Gas & Diesel 483 634 494 1,000 SUBTOTAL COMMODITIES 14,379 7,705 8,869 15,500 65010 Rental City Equipment 2,712 2,796 2,796 2,795 65012 Accident Repair & Replacement Charge 180 180 180 85 65100 Liability Charges 3,548 3,940 3,940 3,940 SUBTOTAL FIXED CHARGES 6,440 6,916 6,916 6,820 66600 Books Records Video 84,115 76,047 91,755 55,065 SUBTOTAL CAPITAL 84,115 76,047 91,755 55,065 TOTAL 630,593 746,719 883,507 959,425 Job = .. AUTHO(21zEQPERSONNEL :-- Code ;; �.�.._ _.::...n - ADOPTED FY 1t-16 ! PROPOSED FY 18.19: ". ful[Tirtie ....Pa[tTime . - :.. FuIlTime, = ...P.a'rt-,Ttme 5110 Librarian 0.00 1.00 5115 Principal Librarian 1.00 1.00 5109 Senior Librarian 2.00 2.00 5313 Youth Services Technician 2.00 1.00 9190 Library Assistant 3.00 3.00 9200 Library Clerk I 1.00 1.00 9210 Library Clerk II 1.00 1.00 8170 Senior Library Assistant 1.00 1.00 8410 Senior Tutor 4.00 4.00 8420 Tutor 14.00 14.00 TOTAL 5.00 24.00 5.00 24.00 GENERALFUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Library Young Adult Services 01111180 Statement.of Purpose , Young Adultprovides Santa Ana teens and young adults a safe place to study and gather with friends, which also provides mentoring and training to develop civic engagement and enhance personal development. Young Adult Services serves patrons from high-school age through college age. They are assisted in choosing books, audiovisual and electronic materials, and in the use of library resources and services. This section evaluates library materials for purchase and for removal from the young adult collections in accord with the collection development plan. Young Adult Services develops and implements programs to assist teens and young adults in furthering their education, improving their personal lives and preparing for their future, It manages the Library's volunteer program. It also staffs and maintains the Santa Ana History Room, which collects and makes available to the public materials on Santa Ana history. It staffs the TeenSpace at the Main Library, Newhope branch, Garfield Cormmmity, Center and the Jerome Recreation Center. Accomplishments in FY 201'1,18:: ,..: .... * Managed and implemented the 6th year of the WIOA grant funded "Seeds to Trees Digital Media Technology Academy" that provides paid internship to 22+ by cooperating with other sections and local businesses to train and mentor young adults in digital media. * Successfully applied for and received an LSTA grant of $65,800 for Youth Know: Community Social Innovation Project that empowers 2004 youth to learn about and find community based solutions to homelessness, eormnunity sustainability, health and food insecurity via workshops, targeted volunteerism and paid interships. * Continued the Strategic Plan Youth Civic Engagement Initiative, which has thus far coordinated 35 events/activities for 5000+ participants. * Successfully applied for and received a Google and ALA funded Libraries Ready to Code grant of $25,000 for Youth Know Computer Science for Civic Engagement Project which provides computer science, and computational thinking program for 200+ youth. Action. Plari:for FY 201819,.,., .... .. .. �" * Continue to seek out resources to fund programs that promote youth development, civic engagement, STEM learning and workforce skills development. * Continue to provide extensive educational and recreational programs for teens at all four sites. * Continue to expand the scope of operations of the Santa Ana History Room through grants and integration of youth into this programming. * Continue Seeds to Trees model of youth workforce development and expand to other professional areas. * Continue to develop Youth Civic Engagement interns. PERFORMANGE MEASURES' Actual �. `. . --Actual - -;, Estiplated :. Objective �; -MIMFY1518,1 F17 Y� 19 Service Levels Teens Programs/Attendance 757/3,703 749/4902 1,000/2,800 1,300/3,000 Field Trips and Events/Attendance 48/6,245 166/13,096 55/7,000 100/10,000 Teen Zone Attendance 26,238 18,641 30,000 30,000 Buddy Programs/Attendance 1,163/3,795 968/4,258 1,100/6,000 1,200/6,500 Volunteer Services system -wide Volunteers/Hours 214/8,939 990/9,027 210/16,500 500/17,000 Teen Volunteer Returning 38 52 So 50 Santa Ana History Room Usage 15 300 100 500 Efficiency Cost per community contact in Young Adult Services $8.30 55.61 $6.51 $6.61 Effectiveness Library Cardholders Percentages of Total Population 40% 80.0% 45.0% 80.0% 2-39 GENERALFUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Library Young Adult Services 01111180 Aocou3t LINE ITEM RESOURCE5 Code ACTUAL FY 75 96 AC7UALPROJECTEDPROPOSED - „FY t6 1J FY 17'16. .. dY 1 19..,,. 61000 Salaries Regular 182,853 179,851 166,919 300,830 61020 Salaries Part -Time 96,149 93,585 199,821 182,485 61040 Salaries Overtime 598 675 7,818 0 61100 Retirement -Employer Contribution 37,880 42,797 50,891 83,790 61110 Part -Time Retirement 3,346 3,230 7,244 6,540 61120 Medicare Insurance 3,993 3,904 5,361 6,915 61130 Health Insurance 23,094 30,966 29,979 67,335 61170 Retiree Health Benefits 3,100 0 0 0 61180 Worker Compensation Insurance 2,241 2,256 5,800 14,345 SUBTOTALPERSONNEL 662,240 353,253 357,265 473,833 62010 Connmmications 3,753 4,117 4,633 4,920 62120 Training, Transportation, Meeting 0 0 35 1,000 62140 Meeting, Subscription & Dues 0 530 429 0 62300 Contractual Services -Professional 11,297 18,358 7,644 8,660 62600 Parking Validation 0 282 29,580 30,060 SUBTOTAL CONTRACTUAL 44,640 15,050 23,286 42,321 63001 Miscellaneous Operating Expenses 2,779 9,024 6,616 11,835 63300 Gas &Diesel 658 600 715 1,000 SUBTOTAL COMMODITIES 12,835 3,437 9,624 7,331 65010 Rental City Equipment 2,712 2,796 2,796 2,795 65012 Accident Repair & Replacement Charge 180 180 180 85 SUBTOTAL FIXED CHARGES 2,880 2,892 2,976 2,976 66600 Books Records Video 11,381 9,819 7,155 11,045 SUBTOTAL CAPITAL 11,045 11,381 9,819 7,155 TOTAL 386,014 402,970 533,616 733,640 '=-ADOPTEp Joh AUTHORIZED PERSONNEL Code , .. ..:. .�...� _ . ."'. .dull Time '-�: FY 17 18 PartLure PROPOSED ,=�FUII Time,,;=, FY 96 19" ,"P,atul .n`.. 5110 Librarian 0.00 0.50 5115 Principal Librarian 1.00 1.00 5109 Senior Librarian 1.00 1.00 5313 Youth Services Technician 0.50 0.00 5312 Youth Services Supervisor 1.00 1.00 9190 Library Assistant 1.00 1.00 9200 Library Clerk I 3.00 3.00 9290 Library Page 5.00 5.00 8410 Senior Tutor 11.00 11.00 8420 Tutor 20.00 20,00 TOTAL 40.00 3.50 40.00 3.50 2-40 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Library Technology and Support Services 01111190 Statement of Purpose To provide public access to electronic resources and print materials through efficient use of technological advances, training, processing, and lendingprocedures. Technology and Support Services maintains the electronic and technical resources of the library including the web site, online databases, online catalog, and adult computer laboratoy. It offers public and staff training to enhance computer skills. This program also orders, catalogs and processes materials requested by Adult, Youth, and Young Adult Services. In addition, it is responsible for maintaining records of materials loaned, issuing library cards, and maintaining the availability of books on the shelves for patron use, Furthermore, Technology and Support Services is responsible for the content and operation of the City TV Channel 3. riAccoRiphshments in FY 2U17-18 .. .. ,, ,,,. * Continued to provide training to patrons and staff on how to download digital content to their computer and mobile devices. * Continued to offer computer workshops at the Main Library and Garfield Community Center. * Created videos for Channel 3 and website, * Continued to increase the number of library cardholders by waiting with the SAUSD through to Library Card Pilot Program. * Continued to implement Wi-Fi botspot initiative and mobile device check-out program. * Reviewed and evaluated additional online resources for the E -Library services. °,Action Plan fo8FYy2018,79,.'„ " Provide quarterly training session to staff on now to download digital content on computers and mobile devices. s= Offer monthly training session to patrons on how to doanload digital content on computers and mobile devices, Create 20 videos for Channel 3 and website. Continue to increase the number of library cardholders by working with the SAUSD through the Library Card Program. * Continue to implement Wi-Fi hotspot program and evaluate its effectiveness. Continue to review and evaluate additional online resources and evaluate current ones for effectiveness. Offer weekly English computer classes in the Adult Computer Lab. ,; Actual Actual Estirtiateii - ;.'Objective ' PERFQRMANCE MEASURES .. .i; .,: FY 15.16. :"FY 1617..:°.. ':FY -17.1@ .. ..FY..1819 "', ... ..� ..... .. ,: ... .... ... .i ..... ... Service Levels - System wide Number of items in system 277,992 266,048 270,000 272,700 Number of registered patrons 134,780 134,011 135,673 137,030 Number of library visits by patrons to fixed facilities 539,322 469,279 481,308 486,121 Number of print materials loaned 271,817 224,374 259,218 261,810 Number of audio recordings loaned 3,687 3,096 3,257 3,290 Number of video/DVD recordings loamed 19,100 17,007 24,586 24,832 Public computeu usage: users/sessions 4,682/32,839 4,117/29,155 4,251/33,435 4,293/33,769 Number of new items added to collection 29,548 11,015 15,000 15,150 Number of electronic books 18,404 108,762 168,762 170,449 Efficiency Overall library cost per loan $4.04 $5.17 $4.41 $436 Effectiveness New books per capita 1:08 1:03 1:04 1:04 Total books per capita 2:83 2:79 2:80 2:81 Library card holders as % of Santa Ana residents 40% 40% 40% 41% 2-41 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Library Technology and Support Services 01111190 Account - LINE ITEM RESOURCES 'Cotle ; ..,,��_.: ..., RC - PY,1516,: FY 7677 ..., FY,171, 6, -ROPOSE➢ �l ., FY 171.8 61000 Salaries Regular 627,777 660,518 671,773 696,620 61020 Salaries Part -Tirane 346,175 356,785 343,324 394,120 61040 Salaries Ovetirne 3,393 3,000 6,958 0 61100 Retirem®n-Employer Contribution 134,966 162,209 194,746 200,030 61110 Part -Time Retirement 12,271 12,585 12,104 13,975 61120 Medicare Insurance 13,155 13,557 13,735 14,575 61130 Health Insurance 135,904 137,479 142,732 147,265 61170 Retiree Health Benefits 9,993 0 0 0 61180 Worker Compensation Insurance 7,573 8,036 15,423 28,225 SUBTOTALPERSONNEL 1,494,310 1,291,208 1,354,170 1,400,795 62010 Cormnunications 16,335 22,548 17,989 16,500 62120 Training, Transportation, Meeting 173 142 170 500 62140 Membership, Subscription And Dues 0 80 80 100 62300 Contractual Services -Professional 57,907 59,642 50,127 45,655 62600 Parking Validation 0 0 29,580 30,300 SUBTOTAL CONTRACTUAL 93,055 74,415 82,412 97,946 63001 Miscellaneous Operating Expenses 48,830 56,681 45,395 50,140 SUBTOTAL COMMODITIES 50,140 48,830 56,681 45,395 65100 Liability Charges -922 1,025 1,025 1,025 SUBTOTAL FIXED CHARGES 1,025 922 1,025 1,025 66600 Books Records Video 36,712 36,698 38,879 45,825 SUBTOTAL CAPITAL 45,825 36,712 36,698 38,879 TOTAL 1,452,087 1,530,987 1,584,040 1,684,855 .lob AUT�iQRiZED PERSONNEL Code , , amu, , :, ADOPTED �u117rme'(„ PY 17 18 Par`tTime PROPOSED ,Fu11Tarle.,..., FY 18 19 Part7tme .', 5150 Bibliographic Technician 1.00 1.00 1500 Graphics Designer 1 1.00 1.00 5050 Library Services Assistant 3.00 3.00 5115 Principal Librarian 1.00 1.00 5109 Senior Librarian 1.70 1.70 5100 Senior Library Technician (T) * 1.00 1.00 5055 Supervising Library Services Assistant 1.00 1.00 9190 Library Assistant 1.00 1.00 9200 Library Clerk I 12.00 12.00 9210 Library Cleric II 1.00 1.00 9290 Library Page 9.00 9.00 8410 Senior Tutor 1,00 1,00 8420 Tutor 8.00 8.00 TOTAL 32.00 9.70 3200. 9.70 * Upon vacancy, position converts to Assistant Librarian 2-42 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Management and Administrative Services 01113200 . Statement of purpose To provide management, administrative and fiscal support to Parks, Recreation and Community Services Agency ;`Accoriiplishmentsl;Y201Z=1$__; * Assisted Recreation in implementing new site reservation and activity registration software * Assisted all divisions in the agency with issuing requests for proposals * Continued to provide administrative support to the agency in areas of accounts payable, payroll, project tracking, agreement management and budgeting * Coordinated the Agency's annual budget ':'Action Plari for;FY301$ 19; * Continued to provide administrative support to the agency in areas of accounts payable, payroll, project tracking, agreement management and budgeting * Coordinated the Agency's annual budget � = 'Actual :- gctual „Estimated=,; ::- Objectivia; PERFORMANCE MEASURES FY 15-16 ... F.Y. 16 17 :.: i:FY 17;F Y 18 Service Level Number of Requests for Proposals issued 7 12 15 10 2-43 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Administrative Services 01113200 Account - - ; LINE ITEM RESOURCES bode., ,.;-.... ACTUAL FY15I6 .,.;FY1697, -%\CT(lAL ;PROJECTED ;! FY 7778E �RQPUSED=.. FY17,;I$_:,' 61000 Salaries Regular 792,400 840,600 804,262 1,045,470 61020 Salaries Part -Time 57,741 70,136 73,111 68,895 61040 Salaries Overtime 203 59 0 8,000 61100 Retirement -Employer Contribution 161,764 181,596 221,968 224,090 61110 Part -Time Retirement 1,981 2,742 2,772 2,585 61120 Medicare Insurance 8,805 9,454 8,911 9,130 61130 Health Insurance 90,208 94,363 105,813 106,590 61170 Retiree Health Benefits 2,644 0 0 0 61180 Worker Compensation Insurance 14,544 16,547 21,242 31,475 SUBTOTAL PERSONNEL 7130,290 1,215,497 1,238,079 1,496,235 62010 Communications 23,298 25,230 26,631 27,000 62120 Training, Transportation, Meeting 0 462 425 0 62140 Membership, Subscription And Dues 0 0 0 1,700 62251 Other Agency Services 8,617 7,460 0 0 62300 Contractual Services -Professional 111,316 107,995 90,592 97,955 62302 Contracted Vendor Personnel Services 400 300 0 1,200 62600 Parking Validation 0 27 10,555 10,640 62700 Auto Expense 6,000 3,000 6,000 6,000 SUBTOTAL CONTRACTUAL 149,631 144,475 134,203 144,495 63001 Miscellaneous Operating Expenses 33,458 31,486 - 39,014 60,000 63300 Fuel 530 294 3,142 800 SUBTOTAL COMMODITIES 33,989 31,779 42,156 60,800 65010 Rental City Equipment 5,076 5,184 5,184 5,185 65012 Accident Repan' & Replacement Charge 192 192 192 170 65100 Liability Charges 52,142 57,935 57,935 57,935 65205 Internal Departments Personnel Charges 793 8,702 0 0 SUBTOTAL FIXED CHARGES 58,203 72,013 63,311 63,290 69135 Payment to Subagent 0 3,250 0 0 SUBTOTAL MISCELLANEOUS CHARGES 0 3,250 0 0 TOTAL 1,372,112 1,467,015 1,477,749 1,764,820 oON b AUTHORIZED PER WN ADOPTED Full;T,ime FY 17 18 ParETrme PROPOSED n FuIlTlme-' FYc18.79 ,: PartTime:': 7010 Accounting Assistant 1.00 1.00 0190 Administrative Services Manager 1.00 1.00 5400 Ex, Director, Parks, Rec & Corn. Svcs, 1.00 1.00 1720 Management Analyst 1.00 1.00 7280 Senior Accounting Assistant 2.00 2.00 0150 Senior Management Analyst 1.00 1.00 9041 Account Clerk 1. 2.00 2.00 9770 Administrative Aide 1.00 1.00 TOTAL 7.00 3.00 7.00 3.00 2-44 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Stadium 01113210 Statement of Purp©se To maintain the Stadium for the publie to use for various events. This program includes the operation and maintenance of structures, sports turf management, landscaping, and ogre of ancillary equipment. 'Aecomplishmerits'FY 2017x18: * Provided restroom and locker room custodial maintenance for all large events and daily reservations. * Repaired and replaced sports lighting. onPla*Wo FY201819 .;s, * Landscape -Grounds Agreement— Continue overseeing the landscape -grounds maintenance agreement at the Stadium. * Restroom Custodial Maintenance—Continue overseeing custodial agreement to provide 365 day custodial maintenance at the Stadium. * Market the Stadium to a large audience to increase the number of reservations and revenue for the Stadium. * Use the Stadium as part of the overall use for Fiestas Patrias 2018. Actual. Actual Estimated ". PERFORMANCE MEASURES ..:FY15,16 ..FY:1617:FY17'i8.:;,. '.F.Y18,-1.9. Service Level # of Stadium reservations 611 741 650 741 # of days providing landscape -grounds maintenance 365 365 365 365 # of days providing custodial maintenance 365 365 365 365 2-45 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Stadium 01113210 Aeccsunfi - w LIFE ITEM RESO Gude .; ,::. .... . ..... ... .... ACTUAL FY, j 5„76 .... ACTUA4 , SPY 1G 17 ... PkOJECTEDi _FY 17 18 PROPQSED FY 17'I_B 61020 Salaries Part -Time 34,826 37,592 36,304 37,110 61040 Salaries Overtime 2,486 2,669 2,006 0 61110 'Part -Time Retirement 1,306 1,410 1,361 1,395 61120 Medicare Insurance 533 578 546 535 61180 Worker Compensation Insurance 4,775 5,125 5,245 5,830 SUBTOTALPERSONNEL 43,926 47,374 45,462 44,870 62000 Utilities 75,225 54,622 58,570 69,000 62010 Co anumeations 1,715 8,941 9,006 9,100 62300 Contractual Services -Professional 200 539 0 0 62320 Maint. & Repair Buildings & Ground 79,215 78,108 128,140 91,000 SUBTOTAL CONTRACTUAL 156,355 142,210 195,716 169,100 63001 Miscellaneous Operating Expenses 1,145 2,519 0 0 63200 Operating Mat. & Supplies Bldgs./Grads, 7,605 8,806 14,358 13,500 63300 Fuel 71 42 0 110 SUBTOTAL COMMODITIES 8,821 11,367 14,358 13,610 65010 Round City Equipment 7,988 7,032 7,032 4,250 65011 Equipment Replacement Charges 860 2,064 2,064 2,065 65012 Accident Repair & Replacement Charge 504 504 504 170 65100 Liability Charges 13,196 14,660 14,660 14,660 SUBTOTAL FIXED CHARGES 22,548 24,260 24,260 21,145 TOTAL 231,651 225,210 279,796 248,725 AUTHORIZED PERSONNEL .,,,_. :: ADOPTED Fu16Time., FY 17-18 Part.Tlme,..-=t-U,l ;PROP me:`° FYOSED 18-1 P.aiYTime,..',. 9300 Park Maintenance Assistant 2.00 2.00 TOTAL 0.00 2.00 0.00 2.00 2-46 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Santa Ana Zoo at Prentice Park 01113220 pose,,,' To instill passion far the natural world through education, recreation and conservation programs. As an urban oasis and family resource, the Zoo will provide dynamic presentations and responsible animal management. Aycomplislimen ts ..... * Completed new Zoo Master Plan and Zoo Strategic Plan. * Continued design of Giant River Otter Habitat and Primate Trails. * Worked with Friends of Santa Ana Zoo (FOSAZ) on grants and marketing for the Zoo Replaced the thatch roofing throughout the zoo with long-lasting artificial thatching. * Installed a laboratory building for raising a locally endangered amphibian, the Mountain Yellow -Legged Frog. * Renovated exhibit for blue -and -yellow macaw and colobus monkeys. * Transidoned animal care staff to electronic records -keeping system, Zoological Information Management System (ZIMS). pction;Pian for F..Y 2018 19 � , „� ,., , * Implemented recornrnendations of Strategic and Master Plans. * Work with Friends of Santa Ana Zoo (FOSAZ) on fundmising. * Finish design of the Giant River Otter Habitat and Primate Trails. * Continue to work towards reaccreditation by the Association of Zoos and Aquariums. Work with Friends of Santa Ane Zoo (FOSAZ) to open the 50 Monkey Ferris Wheel. * Open interactive learning areas in the Crean Family Farm. ..K-10bjective. PERFORMANCE MEASURES „P,ctuai' Actual .... <'Estimated, ., -. - .,, FY 15.16; : FY 16 17... .`xY 17-78: ,FY .1819;:':� Service Level # of special events 6 10 10 10 # of outreach programs 95 71 80 80 # of on-site programs 164 125 130 140 Total education programs 265 206 220 230 Effectiveness Attendance 250,156 241,857 260,000 260,000 Outreach program participation 3,100 1,844 2,000 2,000 On-site program participation 11,700 8,560 12,000 9,000 City volunteer hours 6,000 4,500 5,000 5,500 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Santa Ana Zoo at Prentice Park 01113220 ;4+cooutlt �- .ACTUAL ACTUAL Pft:OJECTED :FROPOSEQ :s .LINE ITEfuIiRESOURCES(` Code ._ .....,. ,: FY15,16- FY.1fi 17. .. .FY 1718, .. .. .: „ FY.1819' 61000 Salaries Regular 696,278 655,543 695,342 688,235 61020 Salaries Part -Time 199,758 179,717 192,144 263,470 61040 Salaries Overtime 14,166 19,018 21,285 3,270 61100 Retirement -Employer Contribution 154,880 163,871 203,299 202,405 61110 Part -Time Retirement 6,546 5,777 5,949 8,905 61120 Medicare Insmance 11,832 10,968 11,725 12,245 61130 Health Insurance 120,777 115,370 118,167 120,440 61170 Retiree Health Benefits 8,699 0 0 0 61180 Worker Compensation Insurance 81,078 73,082 87,946 102,555 SUBTOTALPERSONNEL 1,294,013 1,223,346 1,335,857 1,401,525 62000 Utilities 129,006 124,889 144,030 144,600 62010 Communications 19,384 29,273 31,685 32,100 62120 Training, Transportation, Meeting 1,487 0 1,957 1,500 62140 Membership, Subscription and Dues 15,899 19,586 1,977 7,800 62251 Other Agency Services 591 601 304 0 62300 Contractual Services -Professional 205,774 223,457 472,376 361,000 62320 Maintenance & Repair Buildings & Ground 120,443 97,073 0 0 SUBTOTAL CONTRACTUALS 492,584 494,877 652,329 547,000 63001 Miscellaneous Operating Expenses 74,872 90,714 99,225 88,300 63300 Gas & Diesel 746 500 500 500 63400 Animal Food & Supplies 69,231 65,707 71,370 73,385 SUBTOTAL COMMODITIES 144,849 156,920 171,095 162,185 65010 Rental City Equipment 16,528 17,064 14,976 14,975 65011 Equipment Replacement Charges 1,720 4,128 4,128 4,130 65012 Accident Repair& Replacement Charge 1,116 996 996 420 65100 Liability Charges 44,548 49,500 49,500 49,500 SUBTOTAL FIXED CHARGES 63,912 71,688 69,600 69,025 TOTAL 1,995,359 1,946,831 2,228,881 2,179,735 3 Job "_" - ""- .nCode AUTHORIZED!PERSONNL 'AD 'ED Fu11.Time FY 1718 PROPOSEDFY - Full Trme 1819 _ i Part Trme,'; 5430 Zoo Curator 1.00 Lou 0930 Zoo Education Specialist 1.00 1.00 5420 Zoo Keeper 5.00 5.00 5410 Zoo ICeeper II 2.00 2.00 5480 Zoo Manager 1.00 1.00 5485 Zoo Operations Coordinator 1.00 1.00 9770 Administrative Aide 0.00 1.00 9000 Animal Keeper 1 6.00 6.00 9040 Cashier 4.00 4.00 9060 Clerical Aide 1.00 1.00 9230 Maintenance Attendant 2.00 2.00 4860 Park Maintenance Aide (CS/PT) 1.00 1.00 8160 Program Coordinator 3.00 3.00 9350 Program Leader I 1.00 1.00 9070 Senior Clerical Aide 1.00 1.00 11.00 19.00 12.00 19.00 TOTAL *Authorized Position Unfunded -Zoo Operations Coordinator 2-48 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Recreation 01113230 Statement:of Pt rpose' � - To provide a variety of recreational and educational programs that stimulate mental social, andphysical development in a safe and protective environment. Accomplishments FY 2017.18 . . * Developed Dads University Partnership to introduce dads and their daughters to cultural history of Santiago Park and to highlight the the park as an open natural space to enjoy as a family. * The nature center is now recognized as an important educational resource by elementary and high schools to educate students about watersheds, plant continuities and to highlight center programming and volunteer opportunities. * Established partnership with Science OC and Heritage Musemn to provide interpretation of local cultural and natural history and to promote the nature center activities at their conununity events and science fairs. * Developed educational classes and programs for seniors at both senior centers. The following programs were added at SASC: Outdoor Activities Club, Spanish Literacy Class, Culinary Arts Club, and Seniors International Day Celebration, * Developed and implemented educational workshops at all Community Gardens. * Developed and implemented expansion of Youth Sports program. * Developed and implemented the After School Adventures program, * Hosted ground breaking event for Roosevelt/Walker Cmmnunity Center and Park. * Hosted ground breaking event for Pacific Electric Park. * Received and Implement a California Parks Recreation Services, Healthy Play Grant funded playground at Cbepa's Park. * Received and implemented a Healthy Out of School Time Grant program, * Hired a Full Time Recreation Leader for the Wellness Education Program. 'Action Puri for F,Y 2018 19s .;. '" * Develop a speaker series to educate the public on wildlife and other topics that focus on flora and fauna of SoCal. * Analyze data collected from bird project to incorporate findings into interpretive programs and land management practices. * Develop educational program tool for teachers to help guide students through the Carl Thornton Wildlife Trail. * Develop plan to grow volunteer program at nature center by 20 percent * Promote and expand computer programs at El Salvador and Logan Centers. * Implement and promote Wellness Program Website. * Continue to develop educational classes and programs for seniors at both senior centers. * Expand collaboration between Youth Sports Program and Professional Sports Organizations. ' PERFORMANCEIN ;Actuate Actual Estimated --,,g738,7000 EASURES FService Level Number of youth sewed in summer programs 37,100 37,000 38,000Number youth sewed in Recreational Classes 13,250 13,000 13,250Nmnber of Soccer Field Reservations 6,250 N/A 5,800 * Nmuber of Ball Diamond Reservations 5,639 N/A 4,700 4,800 * Number of Recreational Cass Sessions 710 710 725 725 * Number of Recreational Class Participants 18,360 17,710 18,360 18,000 Performance measures for Nature Center * Nmuber of Self Guided Tours 800 450 1,100 500 * Number of Educational Tours 635 528 1,200 550 * Number of Nature Coups 42 70 130 90 * Number of Center Park Volunteers 378 293 600 400 * Number of Teen Leadership Program 9 10 15 15 * Number of Restoration Projects 5 5 20 10 * Nmuber of Center Visitors 1,311 1,580 2,500 2,000 Performance measures various programs * Number of youth served in Youth Sports Program 1,200 1,118 1,300 1,200 * Number served in Wellness Program 400 827 450 950 * Number served in After School Program 7.59 160 165 180 2-49 GENERALFUND PARKS, RECREATION & CONMIUNITY SERVICES ACCOUNTING UNIT Recreation 01113230 AccouttGACTUAL .. SIN) =ITEM RESOURCES .ACTLAL ES.RgdECTPD sl'R9POSED Oil. 61000 Salaries Regular 930,825 1,010,732 1,087,323 1,162,035 61020 Salaries Part -Tina 1,432,064 1,499,528 1,638,625 2,026,850 61040 Salaries Overtime 11,675 22,920 45,417 23,305 61100 Rememem-Employer Contribution 243,694 302,440 369,401 402,138 61110 Part -Time Retirement 45,726 47,253 60,127 65,810 61120 Medicare Insmanco 34,330 36,277 39,303 44,955 61130 Health Insurance 178,256 195,438 215,538 242,090 61170 Retires Health Benefits 10,028 0 0 0 61180 Worker Compensation Insurance 109,256 85,185 107,596 169,145 2,995,854 3,199,774 3,563,330 4,136,328 SUBTOTAL PERSONNEL 62010 Cmnmunlcations 115,485 197,044 161,087 159,720 62120 Training, Transportation, Meeting 530 1,419 3,923 3,530 62140 Membership, Subscription and Dues 90 4,030 3,765 1,760 62300 Contractual Servicas-Professional 800,269 840,276 675,131 713,130 62301 Contract Services -Construction 0 146 0 0 62302 Cantmeted Vendor Personnel Services 1,680 1,760 0 0 62320 Maintenance & Repair Buildings& Ground 184 0 0 0 62600 Parking Validation 0 30 13,359 11,340 918,238 1,044,704 857,265 889,480 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 160,445 201,431 185,409 196,030 63300 Gas& Diesel 14,962 13,239 20,618 33,870 175,407 214,670 206,027 229,900 SUBTOTAL COMMODITIES 65010 Rental City Equipment 44,782 59,880 55,560 75,395 65011 Equipment Replacement Charges 15,590 13,824 17,340 17,340 65012 Accident Repair & Replacement Charge 2,994 2,688 3,000 1,505 65100 Liability Charges 121,475 134,970 134,970 134,970 184,841 211,362 210,870 229,210 SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment 0 61,638 0 0 0 61,638 0 0 SUBTOTAL CAPITAL 67200 Capital Lease 0 0 6,289 2000 0 0 6,289 7,000 SUBTOTAL, DEBT SERVICES 68000 Transfer to Fund 052 0 6,759 0 0 0 6,759 0 0 SUBTOTAL INTERFUND TRANSFERS TOTAL 4,274,339 4,738,906 4,843,781 5,491,918 ' Job i Cods AUTHORIZEDP,ERSONNEL_ z .. , ,,,. .;_ ,,,.,,, ADOPTED „F,WI Time ,,,„Part FY 0.7 18 Time i'FiDPOSED FY 18'19 ,;; Full Trm� - Part Tame ' 0460 Community Events Supervisor 1.00 1.00 1945 Community Services Manager 1.00 1.00 1940 Community Services Supervisor 6.00 6.00 5310 Recreation Leader 5.00 4.00 5330 Recreation Program Coordinator 1.00 1.00 9770 Administrative Aide 2.00 2.00 9100 Community Center Aide 18.00 18.00 9690 Computer Technician 1.00 1.00 9230 Maintenance Attendant 20.00 20.00 8160 Program Coordinator 17.00 17.00 9360 Program Leader E 58.00 52.00 2776 Recreation Facility Attendant 29.00 29.00 8100 Senior Administrative Intern 1.00 1.00 9070 Senior Clerical Aide 15.00 15.00 9400 Senior Program Leader 13.00 13.00 9430 Special Events Leader I 3.00 3.00 9440 Special Events Leader Il 1.00 1.00 14.00 178.00 13.00 172.00 TOTAL 2-50 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Park Ranger Program 01113240 Statemeritof Purpose To continually improve the level ofsafety atparlcs by proactively communicating with park customers and continuously enforcing park rules. ?'Accorn00hments,F,Y 2017- " Section was transferred m the Police Department during Fiscal year 2014-2015. :Action Plan.forFY,201819..; * Section was transferred to the Police Department owing fiscal year 2014-2015. - -_ 'Ac#uaf;:-Actual E'stimafed, `. Objective^,;; .j PERFORMANCE MEASURES' -s. .. ..: - -7, ....; - FY,17,18' - Service Level # of patrol service hours provided per year N/A N/A N/A N/A Efficiency # of calls for service responded to N/A N/A N/A N/A Effectiveness # of warnings issued N/A N/A N/A N/A # of citations issued N/A N/A N/A N/A # of arrests N/A N/A N/A N/A # of field interviews conducted 'N/A N/A N/A N/A # of citizen assists N/A N/A N/A N/A # of police and fire assists N/A N/A N/A N/A # of reservation checks N/A N/A N/A N/A Note -1: Section was transferred to the Police Department during fiscal'year 2014-2015. 2-51 GENER4LFUND PARES, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Park Ranger Program 01113240 gcceunt "'-' -- ACTUAL,; ACTUAL PROJBGT�Dol ;PROPOSED LINE ITEM RESOURCES`FY.16.17 ....:Code. .........,�` - ... `. FY151G. .. FY 17 18 61020 Salaries Part -Time 19,481 0 0 0 61040 Salaries Overtone 0 0 0 0 61100 Retirement -Employer Contribution 5,555 0 0 0 61110 Part -Time Retirement 0 0 0 0 61120 Medicare Insurance 282 0 0 0 611.80 Worker Compensation Insurance 577 0 0 0 SUBTOTALPERSONNEL 25,895 0 0 0 62010 Conunnnications 216 0 0 0 62300 Contractual Services -Professional 20,439 0 0 0 SUBTOTAL CONTRACTUAL 20,654 0 0 0 63001 Miscellaneous Operating Expenses 0 0 0 0 63300 Gas & Diesel 2,506 0 0 0 SUBTOTAL COMMODITIES 2,506 0 0 0 65010 Rental City Equipment 5,160 0 0 0 65012 Accident Repairs & Replacement 480 SUBTOTAL FIXED CHARGES 5,640 0 0 0 TOTAL 54,695 0 0 0 Note: 7S'nnsferred to the Police Department during FY 14-15. L Code AUTHORIZED PERSONNEL ........ ADOPTED'FY, .. ;:.F,.uIlTime'.. 17n18 ,,:,PartTme , ;;PROPOSED FY 18 19 ;f =.:" ,- FuIlTtme :'..PartTimei.'... 3615 PT Park Ranger 0.00 0.00 7475 PT Supervising Park Ranger 0.00 0.00 TOTAL 0.00 0.00 0.00 0.00 2-52 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Park Services 01113250 .Statement of Purpose , - To improve the quality of life of those who visa parks, bikeways, or public recreational facilities by maintaining these areas for the public to use The Parks Services section maintains 44 parks. The section also manages the landscape agreement for bikeways/trails as well as special facilities, such as city parking lots, City corporate yard, and the Santa Ana Zoo, .A I orripl sl110"ts'FY 2017 2018` * Added new facilities to the landscape maintenance and custodial schedule (Pacific Electric Parc and Roosevelt/Walker Community Centen) * Continued to perform a wide variety and volume of deferred maintenance repairs using both in-house and outside maintenance contactors. :Action Plan for FY 2018.99 .. * Continue to perform a wide variety and volume of deferred maintenance repairs using both in-house and outside maintenance contactors. * Landscape -Grounds Agreement—Continue overseeing landscape -grounds maintenance agreement in Districts 1-4, and the Santa Ana Zoo at Prentice Park. * Park Restroom Custodial Agreement— Continue overseeing maintenance contracts to improve custodial maintenance in our park restrooms. Actual : Actual ';'Estimated Objectrve�.' RERFORMANC,EMEASURES FYA 6 1 T Service Level Number of Parks maintained 42 43 44 45 Number of days providing landscape maintenance 365 365 365 365 Number of days providing custodial maintenance 365 365 365 365 2-53 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Park Services 01113250 E1,c ount ACTUAL A'CTllA4 PROJECTED P�xOPOUEp . LIME 1TEMIR SOURCES ,.; .: 61000 Salaries Regular 338,034 361,053 371,641 393,940 61020 Salaries Pmt -Time 179,567 208,618 176,323 179,950 61040 Salaries Overtime 21,502 26,968 25,170 10,275 61100 Retirement -Employer Contribution 66,784 80,555 99,125 100,305 61110 Part -Time Retirement 6,734 7,179 6,511 6,750 61120 Medicare Insurance 7,637 8,413 8,070 6,225 61130 Health Insurance 78,623 74,241 66,511 68,015 61170 Retiree Health Benefits 3,399 0 0 0 61180 Worker Compensation Insurance 56,553 60,657 62,559 69,500 SUBTOTALPERSONNEL 758,833 827,683 815,910 834,960 62000 Utilities 1,268,069 1,286,312 1,402,207 1,344,400 62010 Communiumions 36,976 25,082 25,686 27,000 62120 Training, Transportation, Meeting 420 676 425 1,195 62251 Other Agency Services 43,686 46,163 69,803 69,805 62300 Contractual Services -Professional 3,057 7,026 0 0 62320 Maim. & Repair Buildings & Ground 2,367,343 2,111,766 2,256,275 1,985,235 62322 Maint. & Repair Machinery & Equipment 0 191 0 0 SUBTOTAL CONTRACTUAL 3,719,550 3,477,216 3,754,396 3,427,635 63001 Miscellaneous Operating Expenses 15,504 12,611 0 0 63200 Operating Materials & Supplies Buildings/Grounds 164,537 205,037 257,084 190,260 63300Gas &Diesel 22,698 21,167 21,373 27,100 SUBTOTAL COMMODITIES 205,739 238,815 278,457 217,360 65010 Rental City Equipment 109,126 114,120 111,462 112,645 65011 Equipment Replacement Charges 19,536 18,852 21,813 23,795 65012 Accident Repair & Replacement Charge 3,228 3,228 3,228 1,765 65020 City Yard Rental 98,867 104,640 104,640 104,640 65100 Liability Charges 185,126 205,695 205,695 205,695 SUBTOTAL FIXED CHARGES 415,883 446,535 446,838 448,540 66400 Machinery & Equipment 0 9,946 0 0 SUBTOTAL CAPITAL 0 9,946 0 0 67003 Loan Payment -On Bill Financing 0 1,535 17,348 18,425 SUBTOTAL DEBT SERVICES 0 1,535 17,348 18,425 TOTAL 5,100,005 5,001,729 5,312,949 4,946,920 "' ;. .ADOPTED FY.17 16 ,;, PROPOSED FY H8-79 ;. -r AUT iomaD PEftS6NNEk .Code ,... �:. .... . �' _ . `t .; Full Time ;! Part Tlme ;_,Full Ttniei PartTiai ['. 4106 Park Services Inspector 11 2.00 2.00 4320 Parks Services Inspection Supervisor 1.00 1.00 6330 Senior Parks Services Inspection Supervisor 1.00 1.00 9300 Park Maintenance Assistant 9.00 9.00 9260 Senior Maintenance Worker 1.00 1.00 TOTAL 4.00 10.00 4,00 10.00 2-54 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Park Building Services 01113260 Statement ofPurpo�e „ To improve the quality of life for those who visit and utilize the City's libraries and public recreational facilities by maintaining these facility for the public to use, The Parks Services section is responsible for the maintenance of buildings throughout the park system which includes 15 facilities, two senior centers, the Lawn Bowling Clubhouse, Fisher and Santiago cabins and two libraries. Accomphwotits FY 201.7-2018 . * Partnered with Finance and Management Services, Building Maintenance Division to maintain quality recreational facilities for the community. Hn Continue to communicate closely with Finance and Management Services, Building Maintenance Division to ensure proper maintenance of city facilities. - PERFORMANCE MEASURES ,Actual- .:Actual '.Esfimated ..;Objective ::r+ ' FY 15.16'; F.Y:16 17 ... -; FY 17. W -i ' FY 18-19 ... . -.: ... - % Service Level # of senior centers maintained 2 2 2 2 # of facilities maintained 17 17 17 18 # of libraries maintained 2 2 2 2 2-55 GENERAL FUND PARKS, RECREATION & COMMUNITY SERVICES ACCOUNTING UNIT Park Building Services 01113260 Ac6pop LINE ITE'NI.RESOURCES; , .-. ACTUpL FY 1516 ACIU(�L, ., FY `161Y PROJECTED: FY 1718u: f'RQPOSEQ:: !. FY :1,819:x.. 61000 Salaries Regular 295,983 285,209 328,859 356,955 61020 Salaries Part -Time 57,992 54,766 69,904 77,510 61040 Salaries Overtime 844 1,070 999 0 61100 Retirement -Employer Contribution 65,909 73,127 99,524 109,990 61110 Part -Tune Retirement 1,326 1,987 2,617 1,545 61120 Medicare Insurance 5,289 4,997 5,812 6,070 61130 Health Insurance 39,022 54,147 71,734 83,045 61170 Retiree Health Benefits 5,778 0 0 0 61180 Worker Compensation Insurance 43,117 42,183 50,558 59,750 SUBTOTAL PERSONNEL 515,259 517,486 630,007 694,865 62300 Contractual Services -Professional 3,764 8,097 0 0 62320 Maintenance & Repair Buildings & Ground 81,366 81,352 81,238 369,240 SUBTOTAL CONTRACTUAL 85,131 89,448 81,238 369,240 63001 Miscellaneous Operating Expenses 8,501 4,210 0 0 63200 Operating Mat. & Supplies Bidgs./Grounds 24,062 38,170 18,455 34,250 63300 Gas & Diesel 5,505 7,976 10,700 13,300 SUBTOTAL COMMODITIES 38,068 50,357 29,155 47,550 65000 Building Rental 593,055 620,110 629,615 629,615 65010 Rental City Equipment 41,532 42,804 42,804 42,805 65012 Accident Repair& Replacement Charge 1,080 1,080 1,080 505 SUBTOTAL FIXED CHARGES 635,667 663,994 673,499 672,925 TOTAL 1,274,124 1,321,285 1,413,899 1,784,580 Job = AUTHORIZED PERSONNEL .,...... _.....o.. , .... .. ....'; `:A DOPTED ..,Full TiOle, FY 47 9& .. ,,..PartTlme . ;PROPOSED FY .. ,Frill Time,. ? . Fart,Tiaw, 1010 General Maintenance Supervisor 1.00 1.00 4180 General Maintenance Worker 4.00 4.00 9770 Administrative Aide 1.00 1.00 9300 Park Maintenance Assistant 3.00 3.00 TOTAL 5.00 4.00 5.00 4.00 ME GENERALFUND DEPARTMENT RESOURCE SUMMARY ACTIVITIES ,.`:ACTUAL ACTUAL .PROJECTED, ;PROPOSED-' ' ...: .. .: FY 16-17 ... :' .FY 1718....€ FY18-19=:..,;. 1114400 Office of the Chief of Police 1,721,228 1,993,968 1,423,326 1,800,788 1114401 Fiscal & Budget 735,918 871,399 904,126 971,229 1114402 Human Resources 585,263 471,841 621,647 762,148 1114403 Building & Facility 3,529,772 3,615,279 3,346,728 3,330,455 1114404 Backgrounds 964,433 889,783 972,742 1,002,821 1114405 Traffic 7,109,099 7,049,637 7,012,466 7,083,291 1114410 Training Services 1,533,167 1,817,216 2,037,464 2,445,510 1114415 Professional Standards 1,150,244 1,209,366 1,169,111 1,302,829 1114420 Field Operations 41,800,643 49,878,727 53,167,869 54,530,347 1114425 Information Services 1,125,116 1,112,840 1,453,104 1,601,535 1114430 Animal Services 1,491,551 2,272,099 2,325,850 2,342,890 1114435 Criminal Investigations 7,207,535 6,806,940 6,358,444 7,098,974 1114440 Crimes Against Persons 6,527,665 7,482,057 7,588,571 7,298,968 1114445 Special Investigations 3,527,534 4,115,861 3,727,465 3,476,662 1114448 Evidence 634,100 845,702 835,296 932,967 1114450 CDC 1,256,220 1,217,596 1,036,879 1,370,758 1114455 Forensic Services 2,325,433 2,331,697 2,327,692 2,402,449 1114460 Records Services 1,573,656 1,572,706 1,700,079 2,039,109 1114465 Conununications 4,570,800 5,250,075 6,118,732 7,522,958 1114470 Vice 4,639 0 31,604 18,280 1114475 Jail Operations 15,889,108 16,366,744 15,887,048 19,096,209 1114480 Regional Narcotic Suppression Program 1,994,746 2,111,147 1,521,594 1,573,606 1114485 Homeland Security & Emergency Management 153,516 244,288 260,408 254,223 1114490 Tobacco Retail License Program 180,819 174,855 185,539 223,528 102592,207 119,701,823 122,013,784 TOTAL** 130,482.534 "" OPERATING EXPENSE a ACTUAL --' .ACTUAL 'PROJECTED : PROPOSED,,)=, FY 1516= FY ifid7.... FY 1,718 F.Y 16-19 61000 Personnel 88,706,767 98,346,097 100,553,559 107,749,633 62000 Contractual 10,401,841 11,640,244 11,834,124 12,655,450 63000 Commodities 2,060,062 1,918,279 1,351,351 2,116,734 65000 Fixed Charges 6,364,908 7,160,502 7,080,428 7,204,343 66000 Capital 53,367 86,853 (280) 0 67000 Debt Service 0 0 1,189,347 751,147 68000 Transfers 5,262 549,848 5,255 5,227 107.592.207 119.701 823 122,011784 TOTAL** 130.482,534 Job ADOPTED FY 17.18'1 PROPOSED FY 18 19 i AUTHORIZED PERSO[JNEL .. Full Time Full Time:'f. .... Pad Time 3390 Police Chief 1.00 1.00 3360 Police Captain 3.00 3.00 3350 Police Lieutenant 13.00 13.00 3300 Police Sergeant 43.00 43.00 3200 Police Officer' 309.00 310.00 3230 Jail Administrator 1.00 1.00 180 Police Administrative Manager 2.00 2.00 3370 Police Communications Manager 1.00 1.00 2930 Police Systems Manager 1.00 1.00 120 Systems Administrator 2.00 2.00 1540 Sr. Personnel Analyst 1.00 1.00 1720 Management Analyst 1.00 1.00 2705 Emergency Operations Coordinator 1,00 1.00 6475 Police Systems Support Analyst 1.00 1.00 6295 Police Fiscal Services Supervisor 1.00 1.00 780 Police Community Services Specialist 1.00 1.00 3990 Crime/Research Analyst 4.00 4.00 *Acthar lied PosWon(s) Unf meted Police Officer' 36 (see no(e pnge 2-58J **ildditionn! Resources,for Cannabis Ehforcennenf included bi the Camtabds Program Bendget 2-57 GENERALFUND DEPARTMENT RESOURCE SUMMARY 2-58 `+ Job ` kD7r1oJtIY PRS6N1VeL .,Code ,: _0 .. .,: .,.-< kOOPTED PY't7-.18 ..:: Ful(Yrme..... :P.a2i Trme.... ' PROPOSED .' Fall Tlela..�..` FY 18 19 � �"I ...Pari Tinua'- 1050 Security Electronics Technician 1.00 1.00 790 Police Investigative Specialist 9.00 9.00 3800 Police Services Officer 4.00 4,00 801 Police Evidence & Supply Supervisor 2.00 2.00 799 Police Evidence& Supply Specialist* 10.00 10.00 3100 DNA Coordinator 1.00 1.00 1360 Forensic Services Supervisor 1.00 2.00 7600 Faeanns Esso n ner* 2.00 2.00 3980 Forensic Specialist It 2.00 2.00 3970 Forensic Specialist l* 10.00 9.00 1100 PolicePhoto/Video Specialist 1.00 1.00 6320 Video Technician 1.00 1.00 6180 Police Communications Supervisor 4.00 4.00 3680 Police Services Dispatcher 26.00 26.00 7660 Cormnunications Services Officer 9.00 9.00 7230 Police Records Supervisor 2.00 2.00 7110 Lead Police Records Specialist 3.00 3.00 7370 Senir Police Records Specialist* 13.00 13.00 370 Correctional Supervisor 8.00 9.00 1970 Correctional Manager 0.00 1.00 310 Correctional Officer 62.00 71.00 7628 Lead Correctional Records Specialist 4.00 4.00 7650 Senior Correctional Records Specialist 8.00 8.00 20 Micro Systons Technician 2.00 2.00 860 Traffic Services Specialist 1.00 1.00 1270 Senior Parking Control Officer 1.00 1.00 3900 Parking Control Offioar*" 2.00 5.00 3930 Animal Services Officer 1114 1.00 1,00 3920 Annual Services Officer 1 2.00 2.00 7280 Senior Accounting Assistant 1.00 1.00 7010 Accounting Assistant 4.00 4.00 7270 Secretary 1.00 0.00 1401 Executive Secretary to The Police Chief 0.00 1.00 7330 Senior Office Assistant° 13.00 13.00 7360 Senior Office Specialist 1.00 1.00 3820 Rangemaater 1.00 1.00 3610 Pad, Ranger 2.00 2.00 1620 Assistant City Arty. 0.50 0.50 150 Senior Management Analyst* 1250 Personnel Technician 1.00 1.00 1.00 1.00 6170 Background Investigator 0.00 2.00 3600 PAAL Assist. Director 1.00 1.00 TOTALGENERALFUND 0.00 604.50 0.00 621.50 SPECIAL REVENUE TNTERPRISE 3200 Police Officer - Civic Center 7.00 7.00 3200 Police Officer - Downtown"" 4.00 4.00 TOTAL SPECIAL REVENUE FUND 0.00 11.00 0.00 11.00 TOTAL NON -GRANT POSITIONS 0.00 615.50 0.00 632.50 GRANT FUNDED POSITIONS 3300 Police Sergeant UASI 1.00 1.00 3200 Police Officer -UASI 2.00 1.00 3.00 0.00 2.00 TOTAL GRANT FUNDED POSITIONS 0.00 TOTAL ALL FUNDING SOURCES 618.50 0.00 634.50 0.00 *Autherlced Posldon(s) Unhurried (50) Animal Service Officer 11 (1) Pastures Courts, (1) Farensle Specialist 1 (2) Police Evidence & Supply Specialist (2) Police Officer (36) Sr. Management Analyst (1) Sr. Office Assistant (3) Sr. Police Records Specialist (4) .*Note: Four Police Officers and three Parking Control Officers budgeted in Fund 27. Total Deposition Full -Time Positions =634.5 2-58 GENERAL FUND POLICE DEPARTMENT Office of the Chief of Police 01114400 To provide leadership and direction that will ensure a safe and secure community at all levels SERVICE PROGRAM Strategic Plan * Continue to provide leadership and direction to the Police Department in support of the City's Five -Year Strategic Plan. The Strategic Plan includes a City vision, a description of the mission of the organization, a set of priding principles (values) that guide actions, a set of multi-year goals that guide decisions, objectives and strategies for each goal, and a plan for implementation and accountability. The Chief's Office is charged with the responsibility of establishing priorities and allocating the necessary personnel, resources and training to accomplish Strategic Plan Goal #1, Community Safety. Police Services * Bring community policing and problem solving to the next level, by using technology and crime analysis tools in a systematic way to address persistent crime problems * Work cooperatively with state and federal agencies through taskforces to provide anti -terrorism services mid share criminal intelligence • Continue to provide effective strategies to reduce violent crimes * Work closely with the police management team to mentor future deportment leaders to ensure a smooth succession of command at all levels Police and Community Partnership * Revitalize eonnnunity support and involvement by worldng closely with community based organizations * Continue and improve the productive relationship with neighborhood associations 2-59 k ., . ► 1 POLICE DEPARTMENT ACCOUNTING UNIT Office of the Chief 01114400 AacoUnt LINE ITEM RESOt1RCrES ! ACTUAL ACTLAL pROJEL7Fp PROPi?SED- CodeFY 15 16 FY 1B 17 FY 17 18 FY 18 19 61000 Salaries Regular 988,404 1,162,361 736,506 1,071,129 61020 Salaries Pati -time 6,563 10,886 7,947 10,928 61040 Salaries Overtime 6,869 38,204 36,351 12,500 61100 Retirement- Employer Contribution 329,747 362,114 122,632 198,211 61110 Part -Time Retirement 246 403 298 410 61120 Medicare Insurance 12,386 15,187 8,702 14,985 61130 Health Insurance 96,022 93,083 72,263 110,283 61170 Retiree Health Benefits 2,276 1,870 0 9,810 61180 Workers Compensation Insurance 65,400 81,419 49,703 86,027 SUBTOTALPERSONNEL 1,507,911 1,765,527 1,034,402 1,514,281 62120 Training, Transportation, Meeting 15,761 26,825 3,813 16,740 62140 Memberships, Subscriptions, and Dues 99,800 98,629 201,350 103,000 62300 Contract Services - Professional 71,880 82,536 158,934 145,316 62600 Parking Validations 9,340 7,105 6,278 7,500 SUBTOTAL CONTRACTUAL 196,780 215,095 370,375 272,556 63001 Miscellaneous Operating Expenses 12,332 11,599 15,915 10,000 63300 Gas & Diesel 4,205 1,747 2,634 3,951 SUBTOTAL COMMODITIES 16,537 13,346 18,549 13,951 68000 Transfer to Fund 052 0 0 0 0 SUBTOTAL TRANSFERS 0 0 0 0 TOTAL EXPENDITURES 1,721,228 1,993,968 1,423,326 1,800,788 fob � -; Cpde� AUTHORIZED PERSONNEL_ ADOPTED FUII Time FY 17 18 ; Part Time PROPOSED FU Time Fh 18 19 Part Time 3390 Police Chief 1.00 1.00 3360 Police Captain 1.00 1.00 3300 Police Sergeant 1.00 1.00 3200 Police Officer 1.00 1.00 7330 Senior Office Assistant 1.00 1.00 7270 Secretary 1.00 0.00 000140i Executive Secretary to The Police Chief 0.00 1.00 1620 Assistant City Arty. 0.50 0.50 TOTAL 5.50 0.00 6.50 0.00 2-60 GENERAL FUND 1030 to Do 110 W\."IN oill I WIN Fiscal & Budget Office To provide the highest quality of customer service In all budgetary and fiscal related matters SERVICE PROGRAM Budget * Prepare and monitor the amoral budget * Provide financial forecasts, including expenditures and revenues * Provide budgetary and fiscal expertise to Police Management * Process Appropriation Adjustments and Journal Entry (JE) requests, as necessary Purchasing * Coordinate purchase and service requests from department personnel * Provide training regarding City Purchasing Ordinance and procedures Accounts Payable * Process vendor payments weekly using Direct Payment Vouchers * Process Material Releases for uniform and other small dollar purchases * Disburse and reconcile petty cash PROGRAM 01114401 Accounts Receivable * Prepare Treasury deposits using lNovah * Enter requests into Miscellaneous Accounts Receivable (MAR) system to generate invoices to outside agencies Travel/Training * Process all travel requests, including extraditions, witness interviews, and background investigations * Make airline and rental car reservations, as well as occasional hotel reservations * Process and track tuition reimbursements Payroll Post all non -regular time reports (chits) mud other payroll documents into the City Payroll system Research midresolve paycheck and accrual questions * Conduct new employee and supervisor training sessions for payroll Maintain employee payroll records Grants & Administration * Monitor grants for compliance, expirations and available balance * Process Appropriation Adjustments to transfer fimds, as necessary 2-61 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Fiscal & Budget 01114401 Account ACTUAL ACTUAL PRbPOSED° LfNE ITEiVf RfiSQURCES Code FY 15 16 Fl .16 1 i ,PRbkcTEb FY 17 18 FY!18 19 61000 Salaries Regular 486,628 557,263 562,760 529,676 61020 Salaries Part-time 36,793 27,185 20,289 41,054 61040 Salaries Overtime 2,483 12,295 9,311 5,000 61100 Retirement - Employer Contribution 104,360 140,728 171,425 209,662 61110 Part -Time Retirement 714 532 0 1,540 61120 Medicare Insurance 7,627 8,575 8,441 10,415 61130 Health Insurance 80,209 110,967 112,688 140,709 61170 Retiree Health Benefits 5,577 0 0 4,667 61.180 Workers Compensation Insurance 5,040 5,700 8,416 20,722 SUBTOTAL PERSONNEL 863,246 729,432 893,330 963,444 62120 Training, Transportation, Meeting 482 714 205 665 62300 Contract Services - Professional 308 1,820 137 2,000 SUBTOTAL CONTRACTUAL 790 2,534 342 2,665 63001 Miscellaneous Operating Expenses 5,696 5,619 10,455 5,120 5,619 5,696 5,619 10,455 5,120 SUBTOTAL COMMODITIES TOTAL EXPENDITURES 735,918 871,399 904,126 971,229 �0 ADOPTED v1,7 18 PROPQS. FY 1$ 18 AUTHORIZED PERSONNE Code ...... L .._ Pull Ttrr a .. _... Para Time Full Tune Part _une .; 180 Police Administrative Manager 1.00 1.00 6295 Police Fiscal Services Supervisor 1.00 1.00 150 Senior Management Analyst 1.00 1.00 7280 Senior Accounting Assistant 1.00 1.00 7010 Accounting Assistant 4.00 4.00 9041 Account Clerk I 2.00 1.00 TOTAL 2.00 8.00 8.00 1.00 * Unfunded Positionts) -Senior Management Analyst NWA GENERAL FUND POLICE DEPARTMENT PROGRAM Human Resources 01114402 Statement'ofPu'r '.. To provide effective and responsive human resources management, recruitment, and personnel related functions which support the Police Department's mission and the Ci. yy s goals and objectives Accomplish rncntS iii FY 2016 17 and FY 1.7.18' * Hired 42 Police Recruits *Completed Police Lieutenant (Commander) Recruitment * Hired 28 Police Officers - Lateral *Promoted 2 Sergeants * Hired 1 Police Officers (Academy Graduates) *Completed 2 Police Sergeant Recruitment Hired 5 Police Services Dispatchers 4`Promoted 18 Corporals * Hired 9 Connectional Officers *Completed 2 Police Corporal Recruitment * Hired 1 Police Administrative Manager *Promoted 24 Police Officers * Hired 2 Police Service Officers *Completed Communications Manager Recruitment * Hired 3 Police Investigative Specialists *Completed Correctional Manager Recruitment * Hired 2 Systems Administrators *Completed 5 non-swom promotional recruitments * Hired 3 Animal Service Officers UII *Implemented continuous recruitment process for: Hired 1 Forensic Specialist It *Police Recruit * Hired 3 Senior Office Assistants *Park Ranger * Hired 3 Accounting Assistants *Pollee Services Dispatcher * Hired 3 Communications Services Officers *Implemented electronic certification process * Hired 1 Senior Personnel Analyst *Launched SAPD website focused entirely on recruitment * Hired 5 Senior Police Records Specialist *Increased staffing in Backgrounds, to improve efficiency * Hired 1 Police Systems Support Analyst *Implemented recruitment efficiency, combined: * Hired 1 Police Personnel Services Specialist *Physical Agility Test Hired 19 Part Time Staff Members *Sergeant Oral Interview *Hired 2 Lead Police Records Specialists *Background Orientation Action Plari for F,Y 2018-19 Continue continuous recruitment for Police Recruit and Park Ranger Continue to targeted recruitment of female Police Officers to maintain 8% ratio Attend recruitment events in Los Angeles, Orange and San Diego Counties * Increase SAPD social media presence regarding recruitment *Twitter, LinkedIn, Facebook, Instagram Continue strategic implementation of process improvement and efficiencies * Continue developing Departmental Safety Committee Continue developing Peer Support Counseling Group Continue hiring of various other full-time and part-time classifications PER FORMANCEINEASURES Actual; Actual i 'Estimated?':",Objgctrve'; FY:75-76 .. -,- FY 18 17 . :.::FY 17-18. Service Level # of applications received (sworn & civilian) 7,317 4,987 7,600 7,000 # of applicants tests 2,284 1,538 2,500 2,500 # of applicants sworn 2,924 2,577 3,200 4,000 # of applicants civilian 4,393 2,410 4,300 3,000 2-63 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Human Resources 01114402 Account LINE STEM RESOWRCES CocMeFY ACTWAL 1a6 1#CTWAL F 18 17 PROJECTED FX 1718 PROPOSED Fl 15,8r, 61000 Salaries Regular 234,956 184,937 250,974 342,915 61020 Salaries Part-time 87,203 93,144 116,203 100,126 61040 Salaries Overtime 2,388 6,069 41,255 4,000 61100 Retirement - Employer Contribution 52,486 52,892 88,073 113,459 61110 Part -Time Retirement 1,562 1,644 2,590 3,755 61120 Medicare Insurance 4,600 3,995 5,266 6,424 61130 Health Insurance 41,976 40,214 58,361 80,524 61170 Retiree IIealth Benefits 950 0 0 0 61180 Workers Compensation Insurance 3,136 2,701 5,364 12,971 SUBTOTALPERSONNEL 385,595 429,258 568,087 664,174 62120 Training, Transportation, Meeting 5,153 5,911 5,426 6,750 62130 Tuition Reimbursement 4,994 1,656 5,051 10,000 62140 Membership, Subscription, Dues 0 0 0 3,000 62200 Advertising 1,352 3,972 900 6,900 62300 Contract Services - Professional 109,647 66,420 38,368 53,000 SUBTOTAL CONTRACTUAL 121,145 77,959 49,745 79,650 63001 Miscellaneous Operating Expenses 17,041 8,287 3,815 15,000 63300 Gas & Diesel 862 0 0 0 SUBTOTAL COMMODITIES 17,904 8,287 3,815 15,000 65010 Rental City Equipment 15,372 0 0 2,412 65012 Accident Repair & Replacement Charges 1,584 0 0 912 SUBTOTAL FIXED CHARGES 16,956 0 0 3,324 TOTAL EXPENDITURES 585,263 471,841 621,647 762,148 Job:ADOPTEDFY Code AUTHORIZER PERSONNEL 4. , ,. Full Tune 17 18 Part Ttme PROPOSED FuA Time FY 16 19 Part Ttme 1540 Sr. Personnel Analyst 1.00 1.00 7330 Senior Office Assistant 1A0 1.00 1720 Management Analyst 1.00 1.00 1250 Personnel Technician 1.00 1.00 7270 Secretary 1.00 1.00 9770 Administrative Aide 1.00 9070 Senior Clerical Aide 2.00 TOTAL 4.00 3.00 4.00 2.00 2-64 GENERAL FUND POLICE DEPARTMENT PROGRAM Building & Facility 01114403 l -urpose777777777771 To provide necessary services to properly maintain the 500,000 sq. ft. Police Building in a professional manner Accoinplidhpients in FY 2016•,17 and -FY 2017;18: ' " ... * Completed the South Gate project * Upgraded 2 water softener heads * Modified five main water pressure regulator valves-PRV to control our water supply pressure * Rebuilt to compliance 3 OS&Y- Fire connections at PD North gate, PD South gate and Jail entrance Rebuilt/connected Jail tunnel sump drain pipe with OC Jail Completed Jail main hot water return loops on I" and 3rd floors Coimpleted in-house LED upgrades for Jail MOD and Rec Yard and PD parking lot Completed corrections to comply with State Water Board * Completed corrections to comply with State on all 11 elevators * Completed corrections to comply with OC Heath on Underground storage tanks -UST and Jail IZitchen * Obtained final sign off with OC Fire Authority on PD Fire Alann upgrade project * PD Building Maintenance assumed responsibilty for PD Fire Alarm system * Completed improvements on Central plant. Two boilers passed AQMD. Chillers are on going. * Added portable back up AC for Data Center Designed and installed backboards for body-wom camera equipment Retrofit Jail and PD Fire MIG and UPS Action P'I n foc.FY 201$ 19 `. * Install new Evidence Freezer/Refrigerator combo * Retrofit die PD atrium wood panels * Continue to streamline work orders, requisitions, and invoices in a timely manner * In-house LED upgrade PD parking lot and Jail * Improvements on Central plant: Chillers and water pmnps * Jail Laundry dryer exhaust system and new washers * Jail air handler units and tunnel vents improvement *- PD North gate operators and Jail gates operators * Retrofit fit Jail and PD Fire MIG and UPS Work with ACCO on HVAC -.. PERFORMANCE MEASURES Actual.. '. Actual :' ' Estimated ..�. Objective'-. FY 15-16 :: FY 18,17° isFS'17-18 _'FY18e19''` =` Service Level # of building maintenance work orders generated 2,626 3,753 3,753 3,753 # of PD generated work orders 973 1,501 1,501 1,501 # of Jail generated work orders 1,653 2,252 2,252 2,252 Efficiency Average time spent on each work order (hrs.) 1 1 1 1 % of work order repairs started within same day 68% 70% 70% 70% within 1-2 days 10% 10% 10% 10% within 4+days 22% 20% 20% 20% Effectiveness # of training hours per staff member 48 48 48 48 % of repairs completed same day 88% 85% 85% 85% within 1-2 days 1% 5% 5% 5% within 4+ days -Pending on parts 11.% 10% 10% 10% 2-65 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Building & Facility 01114403 Account .. LINE ITEM RESOURCES _= Cotle ACTtlAL FY 15 1ti Q�TUAL FY 96 17 FR4J) CTPD :. FY 17 18 PROPOa�ED ,. FY 18;1A.9 61000 Salaries Regular (300) 0 0 0 61020 Salaries Part-time 388 0 0 0 61040 Salaries Overtime 0 3,253 0 0 61100 Retirement - Employer Contribution 615 0 0 0 61110 Pail -Time Retirement 15 0 0 0 61120 Medicare Insurance - 22 0 0 0 61180 Workers Compensation Insurance 37 0 0 0 SUBTOTAL PERSONNEL 776 3,253 0 0 62000 Utilities 891,238 772,612 805,291 804,900 62010 Communications 801,879 882,356 875,081 710,000 62120 Training, Transportation, Meeting 1,200 357 0 0 62300 Contract Services - Professional 1,184,825 1,238,298 921,725 1,027,734 SUBTOTAL CONTRACTUAL 2,879,141 2,893,622 2,602,097 2,542,634 63001 Miscellaneous Operating Expenses 118,873 115,584 66,810 110,000 63200 Operating M&S Buildings/Cnounds 0 0 0 0 SUBTOTAL COMMODITIES 118,873 115,584 66,810 110,000 65000 Building Rental 527,245 602,534 677,821 677,821 65205 Internal Departments Personnel Charges 3,737 286 0 0 SUBTOTAL FIXED CHARGES 530,982 602,820 677,821 677,821 TOTAL EXPENDITURES 3,529,772 3,615,279 3,346,728 3,330,455 2-66 GENERALFUND POLICE DEPARTMENT PROGRAM Backgrounds 01114404 Statement of=Purp'ose The Santa Ana Police Department's Background Unit is responsible far conducting investigative backgrounds to ensure we hire individuals that will deliver public safety services to the department with the utmostprofessionalism and integrity. Accomplishments in FY 2016-17. and.FY 2017 18 ." * Combined several background components into one day to expedite hiring * Attended recruitment events in support of hiring more employees Gave Background presentations at newly developed Cormuunity Academy * Redesigned the Backgrounds Office to acconvnodate new Background Investigators * Purchased and implemeted Esoph background software Ac#ion.Elan for.FY2018 19 a.,, ..... Look for ways to make the background process more efficient * Train officers in recruitment outreach Purchase new equipment and upgarde the Polygraph Room * Continue to conduct thorough investigations Ae#ual Actual Estimated 067ective PERFORMANCE MEASURES .,.,: .......... ,,,. ....FY1516.,. ... FY„161.7;. .... FY17'78 ., * Written Exams 27 20 25 25 * Orientations 21 25 20 25 * Background Packets Reviewed 547 900 500 600 • Employees Hired L- 88 I 60 SO 70 2-67 GENERAL FUND POLICE DEPARTMENT Backgrounds ACCOUNTING UNIT 01114404 61000 Salaries Regular 567,584 457,772 520,434 659,555 61020 Salaries Part-time 41,108 93,872 88,973 16,555 61040 Salaries Overtime 20,962 8,037 49,933 5,000 61100 Retirement - Employer Contribution 174,488 159,651 95,309 122,113 61110 Part -Time Retirement 1,542 3,520 3,337 621 61120 Medicare Insurance 9,769 8,465 9,567 9,788 61130 Health Insurance 90,505 76,994 83,805 99,280 61170 Retiree Health Benefits 3,707 3,067 0 4,947 61180 Workers Compensation Insurance 38,117 32,397 40,732 51,441 SUBTOTAL PERSONNEL 947,781 843,775 892,089 969,300 62120 Training, Transportation, Meeting 52 8,386 0 3,750 62122 Travel for Investigation 4,990 1,170 13,304 9,200 62140 Membership, Subscription, Dues 0 1,360 0 0 62300 Contract Services - Professional 9,298 24,432 62,819 17,550 14,340 35,347 76,123 30,500 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 205 1,153 186 1,000 63300 Gas & Diesel 2,106 2,723 1,212 2,021 SUBTOTAL COMMODITIES 2,311 3,876 1,398 3,021 65010 Rental City Equipment 0 5,404 2,412 0 65012 Accident Repair & Replacement Charges 0 1,380 720 0 0 6,784 3,132 0 SUBTOTAL FIXED CHARGES TOTAL EXPENDITURES 964,433 889,783 972,742 1,002,821 3200 Police Officer 2.00 3.00 370 Correctional Supervisor 1.00 0.00 310 Correctional Officer 1.00 0.00 6170 Background Investigator 0.00 2.00 9315 Background Investigator 1.00 3.00 TOTAL 4.00 1.00 5.00 3.00 2-68 GENERAL FUND POLICE DEPARTMENT PROGRAM Traffic 01114405 Statement of Purpose ... To ensure the safe and efficient flow of vehicles and pedestrian traffic through an integrated program of education and enforcement Accomplishments in FY 2016=17 and�FY'2017-1)8, , * Implemented Traffic Safety Plan * Completed an RFP for crossing guard program * Increased funding of OTS grant * Dedicated PSO to coordinate community outreach programs Action Plan for F.Y 2018 19' Continue to focus on aggressive driver enforcement (speed, red lights, seatbelts) to increase the Traffic Index * Continue to deploy motor officers to provide coverage during peak commuting times * Continue aggressive enforcement of DUI offenders through the use of checkpoints and saturation patrols * Continue the Bicycle Safety Training Program at elementary schools * Continue the Nighttime Parking Enforcement Program s` Participate in OTS "Click it or Ticket" campaign to increase seatbelt compliance Ac#ual Actual :. Estima'ted Oilectiue:=: PERFORMANCE MEASURES mi . F..Y 15'1 G F;Y 16 17 :', . FY.17-18 FY 1$ 19 Service Level # of reported collisions 4,858 5,350 TBD TBD # of reported hit & run collisions 1,654 699 TBD TBD # of traffic violations 13,357 14,720 TBD TBD # of DUI arrests 691 699 TBD TSD # of parking violations issued 103,385 106,536 TBD TBD Efficiency % change in number of reported collisions* 8.87% 10.13% * Percentages are approximate 2-69 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Traffic 01114405 Accoutat L�NE'17EM RESOURCES Gode AGTUAL FY 1S �6 pGTUALPROJEC,1 EY 18 17 ED PY17 98 PROPOSED FY 48 98 61000 Salaries Regular 3,216,327 2,971,735 3,286,222 3,528,325 61020 Salaries Part-time 85,248 161,635 172,209 143,041 61040 Salaries Overtime 46,353 70,438 113,760 122,460 61100 Retirement - Employer Contribution 1,085,592 1,199,119 505,528 532,201 61110 Part -Time Retirement 1,402 4,311 5,635 5,364 61120 Medicare Insurance 49,212 51,691 58,181 49,186 61130 Health Insurance 505,815 489,429 527,097 513,074 61170 Retiree Health Benefits 20,141 17,930 0 26,595 61180 Workers Compensation Insurance 220,914 229,158 243,540 271,345 SUBTOTALPERSONNEL 5,231,003 5,195,445 4,912,172 5,191,590 62010 Communications 0 0 5,876 62120 Training, Transportation, Meeting 6,652 10,807 17,273 22,638 62140 Membership, Subscription, Dues 300 90 0 500 62300 Contract Services - Professional 1,571,620 1,455,120 1,710,636 1,448,710 62600 Parking Validation 2,213 1,176 862 3,000 SUBTOTAL CONTRACTUAL 1,580,784 1,467,192 1,734,647 1,474,848 63001 Miscellaneous Operating Expenses 39,122 31,708 24,070 35,000 63300 Gas & Diesel 19,294 20,522 5,944 26,473 SUBTOTAL COMMODITIES 58,416 52,230 30,015 61,473 65010 Rental City Equipment 179,056 177,752 176,964 176,940 65011 Equipment Replacement Charges 44,466 140,070 142,284 154,704 65012 Accident Repair & Replacement Charges 15,374 16,949 16,384 23,736 335,632 355,380 SUBTOTAL FIXED CHARGES 238,896 334,771 TOTAL EXPENDITURES 7,109,099 7,049,637 7,012,466 7,083,291 fob Code AU jNORIZED PERSONNEL ADOPTED FY 17 18 PROPOSED FY 18 19 Full lime Part Time Full Time PartTime :? 3350 Police Lieutenant 1.00 1.00 3400 Police Sergeant 1.00 2.00 3200 Police Officer 14.00 15.00 790 Police Investigative Specialist 1.00 1.00 1270 Senior Parking Control Officer 1.00 1.00 3900 Parking Control Officer 2.00 5.00 5.00 4.00 7330 Senior Office Assistant 4.00 5.00 8130 Police Cadet 1.00 1.00 TOTAL 24.00 6.00 30.00 5.00 *Note: Three Parking Control Officers budgeted in Fund 27 Parking Enterprise * Unfunded Position(s) - Senior Once Assistant 2-70 GENERAL FUND POLICE DEPARTMENT PROGRAM Training Services 01114410 Statement'of Pti'rpose The Mission of the Santa Ana Police Department's Training Division is to provide high quality professional training to our personnel in an effort to save lives and prevent injury, improve the operational effectiveness of the Department and reduce liability Acciamphshm„enfs in FX 3016 17, and FY 2017-18 * Coordinated mandatory training for all Department employees * Completed Tactical Care Training * Delivered 3 day rifle course for all personnel * Introduced new force options philosophy * PAAL continued its work within the community * Developed a monthly and annual training report Action Plan foC __Y:2 * Create Simunitions training room Update Defensive Tactics Training Room Coordinate mandatory training for Department * Use of Force Committee Support the PAAL and its mission * Develop a series of in-house training videos --' Actual Actual Estimated - Object VA1-1 PERFORMANCE MEASURES FY 15=,_16 . FY 16 17;” [ FY.17t18 F.Y 78 19' Service Level * PD Training Presentations 69 60 60 70 * PD Students 464 400 400 400 * PD Course IIours 1,035 800 900 900 * Jail Training Presentations 22 40 20 20 * Jail Students 347 440 300 30 * Jail Course Hours 1878 2800 1500 1500 2-71 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Training Services 0111.4410 Acc11 ount " .� LINE ITEIVI RESOURCES Code t y _ :- ACTW FY 15:-18 ACTLAL FY!16 1i .,. PI#OJECTED 1"Y 1i 18 PROPOSEI) .i FY 18 79%; 61000 Salaries Regular 741,816 857,224 998,939 1,246,862 61020 Salaries Pall -time 42,631 46,000 215,469 164,774 61040 Salaries Overtime 11,077 19,540 53,377 15,000 61100 Retirement - Employer Contribution 250,162 348,750 165,961 237,458 61110 Part -Time Retirement 1,177 1,237 7,120 6,179 61120 Medicare Insurance 11,928 13,653 19,358 20,335 61130 Health Insurance 110,881 127,792 159,042 188,930 61170 Retiree Health Benefits 4,305 4,021 0 12,589 61180 Workers Compensation Insurance 54,181 62,791 85,545 107,278 SUBTOTALPERSONNEL 1,228,158 1,481,007 1,704,811 1,999,404 62120 Training, Transportation, Meeting 73,449 45,669 40,351 37,960 62122 Travel For Investigation 1,021 671 0 0 62130 Tuition Reimbursement 1,333 1,179 0 0 62140 Membership, Subscription, Dues 3,750 2,715 1,900 2,000 62300 Contract Services - Professional 9,845 45,122 38,274 213,586 62322 Maintenance &Repair Machinery 0 1,332 0 & Equipment 62600 Parking Validations 1,228 990 41 3,000 SUBTOTAL CONTRACTUAL 90,626 97,678 80,566 256,546 63001 Miscellaneous Operating Expenses 187,647 216,416 234,773 170,000 63300 Gas & Diesel 3,432 3,172 982 2,892 SUBTOTAL COMMODITIES 191,079 219,588 235,756 172,892 65010 Rental City Equipment 21,144 17,578 15,072 15,072 65012 Accident Repair& Replacement Charges 2,160 1,365 1,260 1,596 SUBTOTAL FIXED CHARGES 23,304 18,943 16,332 16,668 TOTAL EXPENDITURES 1,533,167 1,817,216 2,037,464 2,445,510 DP Joh ` Code ;� AUTHORREDPE.RSONNEL ADOPTED Full Time FY 1Z 18 Pari Tlme ;PROPOSED .:,Full Tlme FY 18-19::' o'! Part Time4: 3350 Police Lieutenant 1.00 1.00 3400 Police Sergeant 1.00 1.00 3200 Police Officer 3.00 3.00 3820 Rangemaster 1.00 1.00 370 Correctional Supervisor 1.00 0.00 5330 PA AL Assistant Director 1.00 1.00 6320 Video Technician 1.00 1.00 860 Traffic Services Specialist 1.00 9070 Senior Clerical Aide 3.00 3.00 8160 Program Coordinator 6.00 8420 Tutor 1.00 TOTAL 9.00 3.00 9.00 10.00 P"Aj GENERAL FUND POLICE DEPARTMENT PROGRAM Professional Standards 01114415 StaterientofPurpose: ' The Professional Standards Division is committed to the preservation of organizational integrity, community confidence, individual responsibility and professional development. AccoittpNsin nts m FY 2018=17 and FY 2017-18 , * Conducted Narcotics Audit * Conducted Money Audit * Trained new Sergeants and Corporals on conducting IA investigations * Identified training issues from use of force investigations * Initiated IA Pro Internal Administrative tracking system * Initiated consolidation of administrative reporting into digital format (Blue Team) Trained Sergeants and Corporals in administrative investigations and Blue Team Tracking system Implemented monthly Blue Team tracldng reports to increase accountability Action, Plan fdf FY 2018 19 * Conduct Organizational audits as required Train new Sergeants and Corporals on conducting administrative investigations * Update Department policies and protocols Implement BWC proeudure for CIS and Audit of program * Completion of Professional Standards Manual PERFORMANCE MEASURES Acival Actual ,. :Estimated Objective FY 15-16 F,Y 16 17 FY 17-18; FY' 1',8 19 _., r'' Service Level % of IA investigations completed in 90 days 42% 60% 60% 60% 4 of audits 2 2 4 5 # of supervisors trained 21 30 71 (YTD) 30 # of Pitches Motions 52 41 32 (YTD) TBD # of Civil Claims 34 28 23 (YID) TBD 2-73 I illl\I:J POLICE DEPARTMENT ACCOUNTING UNIT Professional Standards 01114415 61000 Salaries' Regular 688,976 673,277 789,653 882,346 61020 Salaries Part-time 31,857 20,169 16,460 29,527 61040 Salaries Overtime 8,928 24,470 40,226 30,000 61100 Retirement- Employer Contribution 238,600 285,247 90,182 112,419 61110 Parl-Time Retirement 1,195 747 617 1,107 61120 Medicare Insurance 10,961 10,333 12,078 13,092 61130 Health Insurance 82,935 80,427 91,904 102,330 61170 Retiree Health Benefits 4,750 2,943 0 10,943 61180 Workers Compensation Insurance 50,841 48,144 61,524 82,518 SUBTOTAL PERSONNEL 1,119,042 1,145,757 1,102,644 1,264,282 62120 Training, Transportation, Meeting 10,336 14,910 11,329 7,260 62140 Membership, subscription, Dues 0 0 0 1,000 62300 Contract Services - Professional 2,307 28,384 42,882 13,496 SUBTOTAL CONTRACTUAL 12,643 43,294 54,211 21,756 63001 Miscellaneous Operating Expenses 5,045 3,022 2,124 4,000 63300 Gas & Diesel 1,849 5,341 2,164 4,439 SUBTOTAL COMMODITIES 6,894 8,363 4,288 8,439 65010 Rental City Equipment 9,504 9,792 6,528 6,528 65012 Accident Repair & Replacement Charges 2,160 2,160 1,440 1,824 11,664 11,952 7,968 8,352 SUBTOTAL FIXED CHARGES TOTAL EXPENDITURES 1,150,244 1,209,366 1,169,111 1,302,829 3200 Police Lieutenant 1.00 1.00 3400 Police Sergeant 2.00 3.00 3200 Police Officer 1.00 1.00 9060 Clerical Aide 3.00 1.00 9070 Senior Clerical Aide 1.00 TOTAL 4.00 3.00 5.00 2.00 2-74 GENERAL FUND POLICE DEPARTMENT PROGRAM Field Operations 01114420 Statement'of Purpose ' ; To provide effective police services to the community using a community -oriented policing approach Accomplis, 'menfs in FY 2076-17 and FY 2017-18 * Established Community Oriented Policing Team to provide robust community engagement * Continued to successfully utilize social media to enhance community outreach efforts * Coordinated fostered partnerships with City and County resources to address issues in the Civic Center area as well as along the Santa Ana River * Assisted over 150 clients through the Homeless Evaluation Assessment Response Team (HEART) * Engaged over 4,000 students each school year to reduce gang activity through Gang Reduction Intervention Partnership (GRIP) in partnership with the District Attorney and Santa Ana Unified School District Acf'ion' P,fan for FY 2018-19 Continue attempting to reach full staffing levels in Field Operations - Patrol, based on staffing study * Continue use of the community complaint tracking system to ensure accountability Complete all community engagement programs as detailed in the Community Policing Calendar * Continue partnership with Code Enforcement to jointly address quality of life issues * Continue support of QOLT - Quality Of Life TEAM, pursuant to community concerns Continue special enforcement programs to enhance public safety * Continue to focus on reduction of response times to Patrol calls for service through the full staffing of the Patrol function ActuaF /#ctual Esti--mai:ed Objective PERFORMANCE MEASURES KY 15 16 FY 18 17.-FY;;78 Service Level # of calls for service 105,195 119,440 TBD TBD # of reported incidents 34,454 41,530 TBD TBD Effectiveness # of Priority One calls responded to 3,520 3,762 TBD TBD Average Priority Response Time 7.00 min 7.47 Minutes TBD TBD % of Priority One calls responded 50% 46% TBD TBD to in under 7 minutes Effectiveness # of criminal cases filed 4,822 6,148 TBD TBD 2-75 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT Field Operations 01114420 Account LINE ITEM RESOURCES CadeFY dCTUAL 15 1S„ ACTUAL fY 1s 17 PROJECTED FY 17 18„ PROPOSED; 61000 Salaries Regular 20,936,421 23,348,123 24,970,103 24,226,906 61010 Salaries Cash Out/Separation 1,305,459 1,371,637 1,630,374 650,000 61020 Salaries Part-time 77,039 77,301 65,481 84,393 61040 Salaries Overtime 661,547 1,723,604 1,504,932 692,289 6t100 Retirement- Employer Contribution 7,546,996 10,389,016 12,062,947 12,987,440 61110 Part -Time Retirement 2,513 2,223 1,403 3,165 61120 Medicare Insurance 343,599 368,372 390,282 462,305 61130 'Health Insurance 3,160,918 3,687,825 3,966,058 5,084,908 61170 Reth ee'Health Benefits 128,819 140,168 0 268,657 61180 Workers Compensation Insurance 1,636,782 1,843,669 2,136,405 3,007,722 35,800,093 42,951,936 46,727,984 47,467,785 SUBTOTALPERSONNEL 62000 Utilities 5,132 10,448 10,209 0 62010 Cmmnunications 876 651 1,253 6,780 62120 Training, Transportation, Meeting 111,153 90,235 67,111 92,107 62140 Membership, Subscription, Dues 5,062 5,116 6,308 6,000 62300 Contract Services- Professional 250,433 758,883 635,730 762,425 62600 Parking Validation 7,409 9,295 7,603 9,200 SUBTOTAL CONTRACTUAL 380,064 874,628 728,214 876,512 63001 Miscellaneous Office Expenses 70,025 63,854 65,541 65,000 63300 Gas & Diesel 390,885 451,242 99,787 478,966 SUBTOTAL COMMODITIES 460,909 515,096 165,328 543,966 65000 Building Rental 0 0 0 65010 Rental City Equipment 1,123,380 1,150,504 1,142,591 913,848 65011 Equipment Replacement Charges 543,453 487,472 486,740 785,316 65012 Accident Repair & Replacement Charges 73,608 100,052 103,572 128,280 65020 Yard Charges 0 0 14,400 15,600 65100 Insurance Charges 3,419,136 3,799,040 3,799,040 3,799,040 SUBTOTAL FIXED CHARGES 5,159,577 7537,068 5,546,343 5,642,084 TOTAL EXPENDITURES 41,800,643 49,878,727 J. 53,167,869 54,530,347 ob :Code ORiZEgPER&ONNEL , : ADOPTED FuI1:Ti a FY'17 18 Part IM0 PROPOSED Full Tide` FY 16'19 PaMAIM e 3360 Police Captain 1.00 1.00 3350 Police Lieutenant 6.00 6.00 3300 Police Sergeant 29.00 27.00 3200 Police Officer 228.00 217.00 3990 Crime Research Analyst 1.00 1.00 3800 Police Service Officer 1.00 3.00 780 Police Community Services Specialist 1.00 1.00 7270 Secretary 1.00 7330 Senior Office Assistant 1.00 3615 Park Ranger 2.00 1.00 2,00 1.00 8130 Police Cadet 2.00 8135 Police Reserve Level 1 3.00 2.00 9070 Senior Clerical Aide 1.00 TOTAL 271,00 6.00 258,00 4.00 officers. This AU also fiords 100 percent This AU fiords approximately two thirds of the 10- 2016 COPS of dre 10- 2014 mid 10- 2015 COPS officers. 7 Police Officers added (Patrol Study) Unfunded Position(s) -36 Police Officers 2-76 GENERAL FUND POLICE DEPARTMENT PROGRAM Information Systems 01114425 Statement of Pu`rpose." To provide information systems support services to Department employees Accomplrshmerits';ari.'FY201-6 17 and FY2017-1$ * Launched new Computer Aided Dispatch (CAD) system Selected, configured, and installed new Mobile Data Computers (MDCs) in police vehicles Launched new Records Management System (RMS) * Migrated Police Department users to MS Office 2016 along with Windows 10 where possible * Launched updated Jail Management System * Upgraded data communications to police field vehicles * Replaced critically outdated systems within the Jail facility ActionPlan for -F -Y:201 8 19_ ;.., .,. * Enhance new Records Management System (RMS) * Establish new standardized performance reports and dashboards * Support Open Data activities by creating exports for public viewing PERFORMANCE MEASURES Actual; Actual Est[iriafetl Objective FY 15-16 ..... FY 16,17, F.Y.17-18 FY 18 19, Service Level # of Support Tickets Handled 2,339 2,285 3,000 3,000 Efficiency • of Support Tickets Handled within 1 hour 26% 27% 35% 38% • of Support Tickets Handled within 12 hours 55% 57% 63% 65% • of Support Tickets Handled within 1 day 64% 67% 70% 75% • of Support Tickets Handled within 2 days 72% 75% 79% 80% % of Support Tickets Handled beyond 2 days 28% 25% 21% 20% 2-77 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Information Services 01114425 Account "^ LINEITEM R1 SOUP.CES CotleFY ACTUAL 15 1E ACTUAL FY 16 17 PROJECTED FY 1718 PiiOPOSED FY 18 19 61000 Salaries Regular 489,068 485,800 711,148 757,188 61040 Salaries Overtime 3,545 9,533 4,626 10,000 61100 Retirement - Employer Contribution 119,681 120,861 206,890 231,593 61120 Medicare Insurance 5,525 6,990 10,094 10,509 61130 Health Insurance 72,126 80,989 123,247 130,530 61170 Retiree Health Benefits 4,707 0 0 5,149 61180 Workers Compensation Insurance 17,181 14,561 24,396 35,085 SUBTOTALPERSONNEL 718,733 1,180,054 711,833 1,080,401 62120 Training, Transportation, Meeting 1,295 0 0 2,000 62300 Contract Services - Professional 402,759 324,555 300,852 351,095 SUBTOTAL CONTRACTUAL 404,054 324,555 300,852 353,095 63001 Miscellaneous Operating Expenses 5,601 6,170 8,536 5,000 63300 Gas & Diesel 389 69 0 0 SUBTOTAL COMMODITIES 5,990 6,238 8,536 5,000 65010 Rental City Equipment 2,952 3,036 3,036 3,036 65012 Accident Repair & Replacement Charges 288 288 288 360 65050 Into Tech Charges 0 59,990 59,990 59,990 SUBTOTAL FIXED CHARGES 3,240 63,314 63,314 63,386 TOTAL EXPENDITURES 1,125,116 1,112,840 1,453,104 1,601,535 Job Cotle AUTHORIZED PERSONNEL ADOPTED Full Time FY 17 18 Part Time ! PR60 '-69� Full TI[ne #Y 18 19 Part Time 2930 Police Systems Manager 1.00 1,00 6475 Police Systems Support Analyst 1.00 1.00 120 Systems AdmmistIator 2.00 2.00 1050 Security Electronics Technician 1.00 1.00 20 Micro Systems Technician 2.00 2.00 TOTAL 0.00 7.00 0.00 7.00 2-75 GENERAL FUND POLICE DEPARTMENT PROGRAM Animal Services 01114430 Statement°of Purpose To ensure the public safety, promote the health and welfare of animals, and provide a safe and healthy environment far people and their pets through educational outreach and law enforcement Accomplishments in.FY 2016-17and FY 2017-1$ * Began process for Coyote Management Plan * Conducted four community presentations * Addressed noisy animal council complaints * Recruitment for new ASO's * Secured agreement with OCAC for construction of new animal shelter * hnplemented mutual aid agreement with OCAC for emergency field services * Obtained three new ASU vehicles P,ction Plaii.for,FY2018..19 _ _ . * Increase enforcement of dog license compliance • Evaluate Cost Saving Strategies through Agreements with County Animal Services * Offer in-house training on animal related issues * Fill current ASO vacancies * Increase ASU staffing * Increase community outreach through neighborhood meetings and other City sponsored events PERFORMANCE MEASURES Actual Actual Estimated €€ Objective ." FY 15-16I „ Service Level # of service calls handled 5,602 3,690 4,000 5,000 # of enforcement actions taken 210 164 250 250 # of animal impounds 2,839 1,852 2,000 2,000 # of educational presentations given 1 1 2 3 # of spay/neuter events held 0 0 0 0 #k of telephone calls handled 8,143 7,379 8,000 8,000 2-79 u�lvr,icvl, r ulvu POLICE DEPARTMENT ACCOUNTING UNIT Animal Services 01114430 61000 Salaries Regular 262,490 186,477 146,830 136,877 61040 Salaries Overtime 6 7,467 6,297 1,000 61100 Retirement- Employer Contribution 48,576 46,805 49,596 94,179 61120 Medicare Insurance 3,944 3,017 2,202 4,074 61130 Health Insurance 58,031 42,344 35,730 69,029 61170 Retiree Health Benefits 2,444 1,116 0 1,677 61180 Workers Compensation Insurance 27,955 20,594 14,678 33,699 SUBTOTALPERSONNEL 403,446 307,820 255,334 340,534 62120 Training, Transportation, Meeting 0 0 0 600 62140 Membership, Subscription, Dues 0 0 0 200 62300 Contract Services - Professional 1,037,138 1,911,896 2,024,612 1,943,735 1,037,138 1,911,896 2,024,612 1,944,535 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 2,583 1,144 3,040 9,275 63300 Gas & Diesel 10,370 6,059 991 6,954 SUBTOTAL COMMODITIES 12,953 7,202 4,031 16,229 65010 Rental City Equipment 37,474 30,948 21,076 12,888 65011 Equipment Replacement Charges 0 13,662 20,228 28,020 65012 Accident Repair & Replacement Charges 540 570 570 684 SUBTOTAL FIXED CHARGES 1 38,014 1 45,180 1 41,874 1 41,592 TOTAL EXPENDITURES 1,491,551 2,272,099 2,325,850 2,342,890 3930 Anneal Services Officer H 7.00 1.00 3920 Animal Services Officer I 2.00 2.00 7360 Senior Office Specialist 1.00 1.00 TOTAL 4.00. 0.00 4.00 0.00 UnfundedPosition(s) -Animal Service OfficerU b GENERAL FUND POLICE DEPARTMENT PROGRAM Criminal Investigations 01114435 StajementofPucpose . To apprehend and prosecute criminals through professional and comprehensive criminal investigation, recover and return property, and the recognition and solution ofpersistent community problems The Criminal Investigations Division is responsible for the investigation of all robberies, burglaries, vehicle thefts, assaults, and thefts. The Division is responsible for investigating all Family Crimes related investigations which includes rapes, sexual assaults and domestic violence. In addition, the Division coordinates court appearances, prosecution of criminals, reviews crime reports, and crime analysis functions. AccomphshmentsircFY?20A6,1i,and?FY:2017-1$ t * Established Cold Case Rape program * Fully implemented use of automated subpoena system * Established the Domestic Violence soft room for victims * Established the Graffiti/Juvenile Diversion Detective Program * Continued to partner with CSP for a Domestic Violence advocate to be housed at the Police Department Action Plan for FY 2078 19 , Update pawn and second hand dealer licensing protocols and inspection strategies * Conduct random quarterly inspections of scrap yards, pawn shops, and cash for shops * Develop a comprehensive strategy addressing domestic violence and child abuse prevention and intervention * Conduct a minimum of 12 domestic violence and sex registrant enforcement operations * Proactively target known criminals through a minimum of 30 parole and probation compliance checks PERFORMANCE MEASURES Actual 'Actual Estimated,;, Objectn a=',1 FY 15-1fi FY 1,6 1,7 FY 17 Service Level # of cases presented to DA by Prosecution Unit 5431 6700 6600 6500 # of business/community meetings 6 5 5 5 # of community awareness presentations 16 12 12 12 Efficiency # of cases refused by the DA Office 715 850 750 750 # of Special Enforcement operations 43 45 45 40 Avg. monthly arrest by Detectives 21 20 20 20 Effectiveness % rate of criminal charges 87% 85% 86% 85% # of arrests by Detectives during Special 49 20 40 30 Enforcement Operations 2-81 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Criminal Investigations 01114435 Pccour}t LINE ITEM RESOURCES' ,; ;Code , ACTUAL ACTUAL FY X18 47 PRO I�CTED PY 17 18 PROPOSED FY:18 �9 61000 Salaries Regular 4,267,557 3,715,211 3,989,467 4,717,389 61020 Salaries Part-time 177,012 175,487 170,331 200,120 61040 Salaries Overtime 60,056 259,195 361,310 50,000 61100 Retirement- Employer Contribution 1,440,661 1,543,922 642,320 756,422 61110 Part -Time Retirement 3,785 3,251 3,356 7,505 61120 Medicare Insurance 68,835 62,876 62,997 69,643 61130 Health Insurance 647,958 570,293 626,305 685,763 61170 Retiree Health Benefits 28,214 24,553 0 38,335 61180 Workers Compensation Insurance 289,163 261,320 282,711 384,329 SUBTOTALPERSONNEL 6,983,241 6,616,108 6,138,795 6,909,505 62120 Training, Transportation, Meeting 16,105 18,657 9,314 22,307 62122 Travel for Investigation 1,827 6,899 (1,440) 9,000 62140 Membership, Subscription, Dues 327 383 736 500 62300 Contract Services - Professional 85,167 37,301 89,830 48,700 62600 Parking Validation 4,510 3,526 5,334 0 SUBTOTAL CONTRACTUAL 107,936 66,766 103,774 80,507 63001 Miscellaneous Operating Expenses 34,637 30,351 31,511 20,000 63300 Gas &Diesel 8,354 9,860 1,836 12,186 SUBTOTAL COMMODITIES 42,991 40,210 33,347 32,186 65010 Rental City Equipment 40,872 49,920 48,832 46,656 65011 Equipment Replacement Charges 23,136 23,136 23,136 17,352 65012 Accident Repair & Replacement Charges 9,360 10,800 10,560 12,768 SUBTOTAL FIXED CHARGES 73,368 83,856 82,528 76,776 TOTAL EXPENDITURES 7,207,535 6,806,940 6,358,444 7,098,974 AUTHORIZED PERSONNEL �� .Code ADOPTED�Y1�18 Time Part Time PROPOSED Pu0 Trrtie FY 7818 Part Time =. 3350 Police Lieutenant 1.00 1.00 3300 Police Sergeant 3.00 3.00 3200 Police Officer 19.00 22.00 3990 Crime/Research Analyst 3.00 3.00 790 Police Investigative Specialist 4.00 2.00 5.00 2.00 3800 Police Service Officer 1.00 1.00 1.00 7370 Senior Police Records Specialist 1.00 7330 Senior Office Assistant 4.00 1.00 9780 Customer Service Cleric 2.00 2.00 9070 Senior Clerical Aide 4.00 3.00 TOTAL 36.00 9.00 35.00 8.00 9" GENERAL FUND POLICE DEPARTMENT PROGRAM Crimes Against Persons 01114440 "Sta admen q Purpose -, L The CAP Division is dedicated to building partnerships and working in collaboration with internal and external resources to protect the community through the effective investigation of crimes, apprehension of criminals, and assistance to crime victims and their families. The Crimes Against Persons Division investigates homicides, felonious assaults, officer involved shootings, jail assaults, suicides, gang climes, kidnapping, human trafficking, hate crimes as well as threats and weapons related violations. Accorr p1,shMehts m PY.20f6,17 and<KY2017 Homicide & Assaults Section made 53 arrests for various CAP -related crimes * Gang Suppression Unit arrested 633 subjects for gang -related crimes CAP Division authored 114 search warrants * Homicide & Assaults Section authored/obtained 21 arrest warrants * Gang Suppression Unit seized 111 firearms Gang Suppression Team recognized as OCGIA Team of the Year • US Arty Office filed seven (7) Gang Unit cases * Implement criminal intelligence documentation review process K 'Action; Plarrtor FY 201$=19 * Maintain an 80% or higher felony arrest rate for Gang Suppression Unit * Increase street level intelligence documentation from 2017 * Conduct a minimum of two (2) Patrol roll call paining sessions * Conduct a minimum of 180 probation compliance checks throughout the year * Continue our partnership with Gang Reduction Intervention Partnership * Reduce backlog of Weapons Interdiction Team (WIT) cases to half of current total * Conduct a minimum of one (1) intra -bureau enforcement/quality of life operation * Establish intelligence sharing protocol * Increase street level intelligence documentation * Ten 10 Gang Unit cases field with US Attorney PERFORMANCE Actual Actual :: Esf�mated Objective MEASURES`' .. .FY 1!_vv FY 1,6 17, ,: FY 1,7.,18. FY 18 18 *Pail ICrime Committed 10,204 10,516 1%reduction 1% reduction * Part I Crime Cases Cleared 2,603 1,421 TBD TBD * Part I Crime Clearance Rate 25.50% 13% TBD TBD * Total Arrests 814 1382 TBD TBD Probation Home Compliance Checks 330 534 180 180 Firearms Seized 80 111 TBD TBD * Community Outreach Activities 80 111 48 48 2-83 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Crimes Against Persons 01114440 Accouni LINE ITEM RESOURCES Gone ACTIJAL FY x516 ACTUAL FY 16 17 PROJECTED FX 17 18 PROPOSED OF 18 18 61000 Salaries Regular 3,880,696 3,989,832 4,977,133 4,869,770 61020 Salaries Part-time 21,040 62,763 71,597 67,181 61040 Salaries Overtime 253,922 412,317 474,030 174,975 61100 Retirement - Employer Contribution 1,303,903 1,640,111 624,380 654,614 61110 Part -Time Retirement 1,017 2,350 2,685 2,519 61120 Medicare Insurance 59,506 63,631 80,972 71,184 61130 Health Insurance 516,902 546,299 678,375 665,443 61170 RetireeI-IealthBenefits 22,479 22,479 0 41,415 61180 Workers Compensation Insurance 280,685 294,992 406,636 445,762 SUBTOTALPERSONNEL 6,340,150 7,034,773 7,315,807 6,992,863 62120 Training, Transportation, Meeting 16,013 10,587 12,520 9,000 62122 Travel for Investigation 74 215 0 5,000 62140 Membership, Subscription, Dues 475 870 0 0 62300 Contract Services- Professional 20,508 81,384 80,936 74,000 62600 Parking Validation 0 0 0 1,000 SUBTOTAL CONTRACTUAL 37,070 93,056 93,456 89,000 63001 Miscellaneous Operating Expenses 27,390 20,653 15,503 30,000 63300 Gas & Diesel 14,631 34,742 14,297 45,997 SUBTOTAL COMMODITIES 42,021 55,395 29,800 75,997 65010 Rental City Equipment 86,132 101,484 101,484 101,484 65011 Equipment Replacement Charges 12,333 32,832 35,928 23,328 65012 Accident Repair & Replacement Charges 9,960 12,096 12,096 16,296 66400 Machinery & Equipment 0 152,420 0 0 SUBTOTAL FIXED CHARGES 108,425 298,832 149,508 141,108 TOTAL EXPENDITURES 6,527,665 7,482,057 7,588,571 7,298,968 Job Gode AUTHORIZED PERSONNEL ADOPTED ll T Fuime f_: 17- 18 Part Time PROPOSED Full Ttme FY"8 13 Part 7tme 3360 Police Captain 1.00 1.00 3350 Police Lieutenant 1.00 1.00 3300 Police Sergeant 2.00 2.00 3200 Police Officer 22.00 28.00 790 Police Investigative Specialist 2.00 1.00 1.00 2.00 7330 Senior Office Assistant 1.00 1.00 TOTAL 29.00 1.00 34.00 2.00 * Unfunded Position(s) - Senior Office Assistant RIM GENERAL FUND POLICE DEPARTMENT PROGRAM Special Investigations 01114445 Statement of P rpgsp . To respond to community concerns of drug trafficking and related criminal activities This is accomplished Brough intelligence gathering, strategic enforcement strategies, partnerships, and by investigating and arresting career criminals. Accgmplishments ih FY, 2016=17'and FY 2017-1$, , * Identified and prosecuted mid-level drug dealers and major narcotic violators Seized assets from mid-level drug dealers and major narcotic violators Conducted major organized crime wire tap investigation Worked in collaboration with other units in the Department to have a significant impact on organized crime Increased participation in the Homicide Task Force; actively investigated and reviewed more than 100 cold cases Strengthened the participation and use of a multi -agency federal task force Action"Plan; for IFY 2419-119 , Continue working with Federal, State and local law enforcement agencies in identifying and prosecuting mid-level & major narcotic violations * Continue using new technology as a means to impact narcotic trafficking and money laundering * Continue working with Field Operations in identifying street -level narcotic dealers * Continue investigating crimes committed by career criminals Continue complex investigations surrounding criminal enterprises * Increase violent crime enforcement with arrests * Conduct large scaled and successful take down and prosecution of suspects in the 2016 and 2017 RICO investigations PERF Estimated FY 1ti 17.. F.YService Level 7712 # of career criminal arrests 33 65 75 # of weapons seized 15 15 25 # of federal weapons violations cases reviewed 149 175 180 # of surveillance operations 105 60 75 s0 Efficiency # of search warrants issued 41 53 50 50 # of confidential human sources cultivated 10 10 12 15 # of federal weapons violations cases adopted L__ 7 21 20 25 I 2-85 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Special Investigations 01114445 A'hauttt I�GT1A� ACfiUAL PROJECTED PRORQSED= LIPiE 17tH RESOURCES :Code - ? �Y1518 17Y'1fi17 FY171B FY'1819 61000 Salaries Regular 2,017,458 2,264,512 2,465,963 2,317,899 61020 Salaries Part-time 0 0 0 66,736 61040 Salaries Overtime 181,796 157,187 151,368 27,000 61100 Retirement- Employer Contribution 720,810 978,429 314,098 382,051 61110 Part -Time Retirement 0 0 0 2,503 61120 Medicare Insurance 34,843 36,717 51,437 34,398 61130 Health Insurance 277,658 323,464 339,935 20,433 61170 Retiree Health Benefits 11,507 12,886 0 345,666 61180 Workers Compensation Insurance 155,007 168,194 260,463 191,172 SUBTOTALPERSONNEL 3,399,079 3,941,389 3,583,264 3,387,858 62010 Communications 4,515 3,380 2,283 3,700 62120 Training, Transportation, Meeting 13,180 9,409 6,140 3,000 62122 Travel For Investigation 1,711 1,656 2,124 2,000 62140 Membership, Subscription, Dues 595 595 0 0 62300 Contract Setwiees - Professional 65,440 87,929 72,308 32,245 SUBTOTAL CONTRACTUAL 85,440 102,969 82,855 40,945 63001 Miscellaneous Operating Expenses 22,594 45,390 41,168 37,598 63300 Gas &'Diesel 20,421 26,114 20,177 10,261 SUBTOTAL COMMODITIES 43,016 71,503 61,345 47,859 TOTAL' EXPENDITURES 3,527,534 4,115,861 3,727,465 3,476,662 JobF AUTHORIZED PERSONNEL otle A. ADOP ED Full Yime Y 77 t8 Pert Time PROPOSED Fu0 ilme FY Part Tlme 3350 Police Lieutenant 1.00 1.00 3300 Police Sergeant 3.00 2.00 3200 Police Officer 12.00 9.00 790 Police Investigative Specialist 1.00 1.00 7330 Senior Office Assistant 0.00 3.00 7600 Firearms Examiner 0.00 1.00 3800 Police Service Officer 0.00 1.00 9070 Senior Clerical Aide 0.00 1.00 TOTAL 17.00 0.00 18.00 1.00 * Unfunded Position(s) - Senior Office Assistant HIM GENERAL FUND POLICE DEPARTMENT PROGRAM Evidence 01114448 101 �+fdlAtty641p.Q� To provide centralized issuance, tracking and support services for department equipment, vehicles supplies and evidence handling requirements FY 2016-17 * Created new accounts for deposits * Destroyed 2938 narcotic packages * Destroyed 128 firearms FY 2017-18 * Prop 69 Grant awarded in the amount of $100,000 * Prepare for the transition to the new TriTech Evidence system * Assure that the Evidence Unit is prepared for any type of surprise audit Schedule a gun destruction * Replace ref/freezer unit with Prop 69 funding * Update Evidence Policy & Procedures * Transition to new Trictecb system * Collaborate with MMDTF & Legal Advisor for bi-monthly drug burns * Increase output levels by processing more case dispositions * Continue providing quality customer service P O101—:12-11-0-111, Be :rte_-_m .,moi .OT Service Level # of property & evidence items processed 43,610 60,643 52,127 56,385 Efficiency % of citizen requests responded within 62% 73% 68% 70% 7 days Effectiveness % of outgoing evidence items compared to 58% 66% 62% 64% incoming items 2-87 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Evidence 01114448 ACCQC4 j"it : "' ""' LINE ITEM RESOURCES Codi ACTUAL FY 15 18 ,ACTUAL FX 1817 .� PROJECTED Fi(1 18 PROPOSED FY 18 19 61000 Salaries Regular 418,624 531,633 492,127 474,323 61020 Salaries Part-time 0 0 0 78,438 61040 Salaries Overtime 273 2,075 16,048 0 61100 Retirement - Employer Contribution 81,842 126,051 144,404 165,290 61110 Part-time Retirement 0 0 0 2,941 61120 Medicare Insurance 6,198 7,576 8,883 9,749 61130 Health Insurance 100,039 134,740 126,526 138,993 61170 Retiree Health Benefits 2,541 3,597 0 4,454 61180 Workers Compensation Insurance 11,715 14,649 19,611 34,279 SUBTOTAL PERSONNEL 621,232 820,321 807,599 908,467 62120 Training, Transportation, Meeting 339 967 0 4,000 62140 Membership, Subscription, Dues 365 1,140 0 500 62300 Contract Services - Professional 7,100 13,352 15,691 10,000 SUBTOTAL CONTRACTUAL 7,804 15,459 15,691 14,500 63001 Miscellaneous Operating Expenses 5,063 9,874 12,007 10,000 63202 Operating Materials & Supplies Equipment 0 47 0 0 SUBTOTAL COMMODITIES 5,063 9,921 12,007 10,000 TOTAL EXPENDITURES 634,100 845,702 835,296 932,967 ....... Code; AUTHORIZED PERSONNEL ADOPTED Full Time FY 17 18 Part Time PRbPOSED FuII Tame FY 18 19 Part Time 3200 Police Officer 1.00 1.00 801 Police Evidence & Supply Supervisor 1.00 1.00 799 Police Evidence & Supply Specialist 5.00 5.00 TOTAL 7.00 0.00 7.00 0.00 (1) Supply Specialist position filled by Police Officer position * Unfunded Position(s) - Police Evidence and Supply Specialist am GENERAL FUND POLICE DEPARTMENT PROGRAM Central Distribution Center (CDC) 01114450 Stateroent'4f Purpose.: To provide centralized issuance, tracking and support for Department issued equipment, fleet, and supplies related requests. cnaPtls1!3sit3_ * Completed flash upgrade on Motorola mobile slid portable radios Implemented Body Worn Camera program Continued to replace Patrol fleet with new vehicles Implemented Naloxone kit training/issuance to all Patrol officers Added CO2 monitors to all Patrol fleet vehicles Action; Plan for FY 2018.19: * Replace existing X26 tasers with X26P tasers Replace remaining Glocks * Replace Motorola XTS 5000 portable radios with APX 6000 portable radios RE PERFORMANCE MEASURES Actualg Actual : ' Estimated Objective ;; FY, 15 18 ... FY 16-17 ' , F1 17=18 . FYJ-7, Service Level # of vehicles transported for maintenance or repair 2,292 2,126 2,126 2,126 # of supply and/or uniform requests processed 1,009 834 834 834 # of badge orders processed 115 165 165 165 Efficiency • of supply/equipment requests processed within 24 hours 80% 80% 60% 80% • of velvcles transported for repair within 24 hours 85% 85% 75% 85% a GENERAL FUND POLICE DEPARTMENT CDC 61000 Salaries Regular 61020 Salaries Part-time 61040 Salaries Overtime 61100 Retirement - Employer Contribution 61110 Part-time Retirement 61120 Medicare Insurance 61130 Health Insurance 61170 Retiree Health Benefits 61180 Workers Compensation Insurance SUBTOTALPERSONNEL 62300 Contract Services - Professional SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 63300 Gas & Diesel SUBTOTAL COMMODITIES 65010 Rental City Equipment 65011 Equipment Replacement Charges 65012 Accident Repair & Replacement Charges SUBTOTAL FIXED CHARGES 66400 Machinery & Equipment SUBTOTAL CAPITAL TOTAL EXPENDITURES 801 Police Evidence & Supply Supervisor 799 Police Evidence & Supply Specialist 8130 Police Cadet TOTAL * UnfundedPosition(s) - Police Evidence and Supply Specialist ACCOUNTING UNIT 01114450 372,455 349,343 331,473 369,812 2,950 9,587 0 24,040 145 7,590 19,674 0 73,729 85,056 99,889 151,884 111 360 0 902 5,649 5,320 5,082 7,445 88,648 97,080 96,427 119,136 2,507 2,555 0 3,671 10,838 10,145 11,279 22,831 557,031 567,036 563,825 699,720 13,566 18,992 15,774 39,500 39,500 13,566 18,992 15,774 608,549 518,352 433,801 604,800 3,043 4,942 2,340 4,802 611,592 523,295 436,141 609,602 18,900 19,476 19,476 19,476 0 0 0 0 1,764 1,944 1,944 2,460 20,664 21,420 21,420 1 21,936 53,367 86,853 (280) 0 53,367 86,853 (280) 0 1,256,220 I 1,217,596 1,036,879 1,370,758 2-90 1.00 1.00 5.00 5.00 1.00 6.00 0.00 6.00 1.00 GENERAL FUND POLICE DEPARTMENT PROGRAM Forensic Services 01114455 ,Statement of Purpose To provide comprehensive forensic services supporting the department goals, while meetingjudicial system requirements. AccampiisltHre ft 0�__ if]_$xeid FYOfT.._ x- .s _. * Successfully replaced all five (5) CSI vans with (5) well - equiped CSI trucks. * Replaced two (2) antiquated photo printers * Effectively implemented OC Bull3t entry procedures for all ballistic evidence * During the 2016 year, the Forensic Services Section forensically investigated twenty-seven (27) crimes as potential homicides, as well as, numerous sexual assaults and other large, time-consuming scenes. Action Plan,for FY 20 1$-19.- ; . * Acquire 2 new Forensic Specialist 1, (2) Firearm Examiners, & (1) Ballistic Techinician to replace vacancies created by attrition * Create and implement formalized training programs in the Latent Print/Chemistry Units Attain approval for using the drafted Forensic Services Quality Manual Assist in the development of department policy regarding the acquisition, retention, and dissemination of digital evidence Actual:n Actual {' Objective;' ' PERFORMANCE MEASURES ,Estimated` FY 15=16 ....,F,Y 16 17, _ ,F,Y 17.18 .S' .,' FY,1$19 Service Level # of field service calls 4013 3,780 3,400 4,000 # of photos processed 1463 1412 1400 1400 # of photos uploaded to DIMS 97,661 90900 100,000 100,000 # of latent prints evaluated 2,100 2040 2200 2,100 # of ABIS Hits (including T/LI) 108 281 120 120 # of IBIS hits 91 152 100 70 # of evidentiary biological samples collected 4593 3662 4500 4300 Efficiency • of photo work completed within 5 days 75% 100% 100% 90% • of latent work completed within 14 days 10% 2% 15% 20% • of years firearms worked annually 50% 25% 50% 25% Effectiveness • of ABIS hit ratio (fingerprints) 17% 15% 20% 180/1 • of IBIS hits ratio (firearms) 48% N/A 10% 20% • of CODIS hit ratio 51% 50% 50% 50% 2-91 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT Forensic Services 01114455 Accdunt ACTUAL ACTUAL PROr1ECTEb PROPQSED .' LINEITEMRESOURCES Cotle, y 3 FY 18;18 FY 1817 FY't716 .;FY1B 61000 Salaries Regular 1,421,006 1,383,027 1,296,582 1,193,845 61020 Salaries Part-time 58,356 87,564 92,365 80,045 61040 Salaries Overtime 48,015 101,706 105,358 50,000 61100 Retirement- Employer Contribution 262,442 303,573 361,391 468,839 61110 Part-time Retirement 2,188 3,284 3,464 3,002 61120 Medicare Insurance 19,242 20,138 19,611 24,476 61130 Hcaltb Insurance 275,159 256,803 245,080 301,463 61170 Retiree health Benefits 10,167 8,996 0 11,546 61180 Workers Compensation Insurance 19,119 21,719 27,632 50,789 2,115,694 2,186,810 2,151,483 2,184,005 SUBTOTALPERSONNEL 62120 Training, Transportation, Meeting 15,278 6,490 6,434 15,000 62140 Membership, Subscription, Dues 195 315 0 835 62300 Contract Services - Professional 76,962 20,354 59,957 64,600 SUBTOTAL CONTRACTUAL 92,436 27,159 66,391 80,435 63001 Miscellaneous Operating Expenses 18,284 22,578 30,224 33,290 63300 Gas & Diesel 19,982 17,645 3,095 17,815 SUBTOTAL COMMODITIES 38,265 40,223 33,318 51,105 65010 Rental City Equipment 62,688 38,235 26,400 32,400 65011 Equipment Replacement Charges 14,535 37,365 48,120 48,120 65012 Accident Repair & Replacement Charges 1,815 1,905 1,980 6,384 SUBTOTAL FIXED CHARGES 79,038 77,505 76,500 86,904 TOTAL EXPENDITURES 2,325,433 2,331,697 2,327,692 2,402,449 JOb '; Codp; AUTHORIZED PERSONNEL '., _ ._ ADOPTED Pull Time F)' 1718 Par`Tlme .PROPOSED Fyll Tune FY 1819 E 3'art Time 3100 DNA Coordinator 1.00 1.00 1360 Forensic Services Supervisor 1.00 200 7600 Firearms Examineu 2.00 1.00 3980 Forensic Specialist II 2.00 2.00 3970 Forensic Specialist I 10.00 9.00 1100 Police Photo/Video Specialist 1.00 1.00 7605 Fingerprint Examiner 1.00 1.00 9070 Senior Clerical Aide 1.00 1.00 8500 Forensic Ballistics Technician 1.00 8130 Police Cadet 1.00 17.00 2.00 16.00 4.00 TOTAL * Unfunded Position(s) -Firearms Examiner - 2 Forensic Specialist Il 2-92 GENERALFUND POLICE DEPARTMENT PROGRAM Records Services 01114460 Statement'of Purpose To maintain department records, provide document storage, retrieval and report required data to State agencies xg—ggggmg��^'i`��:. * California Law Enforcement Telecommunication Systems (CLETS) Recertification completed for all City CLETS users * Hired 5 fall time Senior Records Specialist and 2 part time Senior Clerical Aides * Security Awareness Training Completed for all affected City personnel * Worked closely with the City Clerks Office to assist in streamlining Public Records Requests throughout the City a Promoted two Lead Records Specialists Action Plan fot.FY 2018 19 .: * Maintain or exceed current level of customer service by decreasing wait time for report requests and requests for information * Train new personnel to assure the re -opening of Records for swing shift * Have Records personnel actively assisting with a smooth transition and implernentation of the new TriTech Records Management System Hire 3 additional Police Records Specialist and 1 part time Senior Clerical Aides Continue to get caught up with data entry and maintain efficiency with sealings PERFQRMANCEMEASURES Acfual Actual€ Estimated 'ObleciN "FY `.e FY,15 16,.... ?.. FY 1G,1Z, 0,1 6],=' 18.19 Service Level # of reports processed 58,656 59,259 58,000 55,000 # of documents scanned or filmed 442,251 460,976 420,000 430,000 # of arrest reports processed 9,444 10,064 9,000 9,500 # of reports uploaded to Lexus -Nexus online report access 5,252 5,503 5,000 6,500 # of reports that are distributed to other divisions 40,738 40,561 40,000 40,000 Efficiency • of citizen requests processed within 10 days 39% 40% 45% 60% • of Background checks processed within 10 days L- 49% 51% 50% 50% 2-93 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Records Services 01114460 Account "' LINE ITEM ROURCES ES ACTUAL FY 15 18 aCTUA� Y 18 17 , , PROJECTED F1` 17 18; PitOP,OS�D FY 18 19 -. 61000 Salaries Regular 1,039,396 862,155 910,215 973,651 61020 Salaries Part-time 44,645 66,101 43,859 115,573 61040 Salaries Overtime 15,098 111,791 98,293 10,000 61100 Retirement- Employer Contribution 216,887 209,702 265,156 420,907 61110 Part-time Retirement 1,584 1,639 792 4,334 61120 Medicare Insurance 14,771 14,478 14,816 21,745 61130 Health Insurance 170,327 141,223 146,373 335,665 61170 Retiree Health Benefits 14,977 0 0 4,410 61180 Workers Compensation Insurance 10,578 9,060 13,629 42,489 SUBTOTAL PERSONNEL ],528,263 1,416,150 1,493,134 1,928,775 62120 Training, Transportation, Meeting 482 1,014 150 2,000 62140 Membership, Subscription, Dues 0 0 0 100 62300 Contract Services - Professional 7,829 117,395 176,142 72,029 62600 Parking Validation 3,887 152 0 0 SUBTOTAL CONTRACTUAL 12,197 118,561 176,292 74,129 63001 Miscellaneous Operating Expenses 33,196 37,996 30,653 36,205 SUBTOTAL COMMODITIES 33,196 37,996 30,653 36,205 TOTAL EXPENDITURES 1,573,656 1,572,706 1,700,079 2,039,109 JoB = AUTIjORIZEDPERSONNEL . Cotle .,; _ ADOPTED Full Time, FY 17 18 Part,Timg , PROPOSED ': Fulh.7imea FY 18`19 .:. part.Time' 180 Police Admnris native Manager 1.00 1.00 7230 Police Records Supervisor 2.00 2.00 7110 Lead Police Records Specialist 3.00 3.00 7370 Senior Police Records Specialist 12.00 13.00 7220 Police Records Specialist 1.00 9330 Police Records Clerk II 1.00 1,00 9070 Senior Clerical Aide 1.00 3.00 TOTAL 18.00 2.00 1900. 5.00 * Unfunded Position(s) - 4 Senior Police Records Specialist GENERALFUND POLICE DEPARTMENT PROGRAM Communications 01114465 statement bf Purpose, To provide timely, accurate and responsive telecommunication services to the community and Police Department Pr-2ll�IZ WE.. IN, FY 2016-17 * Completed 2 year cycle of mandatory P.O.S.T training for staff, achieving 100% compliancy * Completed Customer Service training for remaining staff * Training for and implementation of the new TriTech CAD system, as the first component of the deparmient- wide integrated software system. * Continued to seek solutions to reduce overtime FY 2017-2018 * 3 Dispatchers and 1 CSO successfully passed probation * Began training all personnel in Mass Casualty Incidents * Completed Communiation Training Officer Manual 'Action .Plan for -FY 2017-18 * Continue new 2 year cycle of mandatory P.O.S.T training for staff, to achieve 100% compliancy Train all personnel in Mass Casualty Incidents * Seek to recruit 1-2 additional part-time employees * Deploy TRU staff back to TRU to reduce reports being handled by Field Operations * Attain full staffing to reduce overtime and allow for shift supervisors to not be factored into minimum staffing levels. * Establish a Communications Training Coordinator Position implement a new Trade Policy based on Code of Federal Regulation Title 29 * Review, Update, Approve and Publish Communication Division Policies Staffing Study -,P MEASURES' ,' - Actual,';. , ' _ ;' Actual PROJECTED -:Objective `.=: FY 15-16 :.. FY;16-17 ..= Service Level # of 911 calls processed 171,192 155,405 150,000 150,000 # of calls for service dispatched 142,162 151,087 142,000 145,000 # of telephone calls handled by dispatch 406,445 395,335 405,000 406,000 %911 calls answered/15 sec seized (avg.) 90.71 87.35 87.6 90 %911 calls answered/15 sec. ring (avg) 93.89 91.41 91.9 93 # Audio Recording Processed 1,598 2,133 2,100 2,200 2-95 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Communications 01114465 Aceoun# ACTUAL AGT4AL PROJECTED, PROPOSED; J�INE ITEM RESOURCES Cod& ;_ :; FY 15' 16 FY 16 17 -FY 17 18 FY 18 19 : € 61000 Salaries Regular 2,842,745 2,890,699 2,843,967 3,898,812 61020 Salaries Part-time 44,679 22,232 20,180 62,963 61040 Salaries Overtime 221,216 236,567 298,217 210,515 61100 Retirement- Employer Contribution 572,758 679,172 835,579 1,168,501 61110 'Part -Pune Retirement 677 656 757 2,361 61120 Medicare Insurance 43,134 45,438 45,058 55,444 61130 Health Insurance 604,032 637,671 686,336 796,735 61170 Retiree Health Benefits 18,581 18,554 0 31,355 61180 Workers Compensation Insurance 29,805 29,828 45,275 108,996 SUBTOTAL PERSONNEL 4,377,627 7560,816 7775,369 6,335,682 62010 Communications 0 0 264 62120 Training, Transportation, Meeting 1,895 5,416 2,274 11,790 62140 Membership, Subscription, Dues 172 675 0 300 62300 Contract Services- Professional 186,299 134,874 147,993 420,269 62600 Puking Validation 0 20 0 0 SUBTOTALCONTRACTUAL 188,367 140,985 150,531 432,359 63001 Miscellaneous Operating Expenses 4,807 3,707 3,485 3,770 SUBTOTAL COMMODFHES 4,807 3,707 3,485 3,770 67100 Principal - Debt Service 0 0 169,670 167,058 67110 Interest - Debt Services 0 0 36,831 39,445 67200 Principal- Capital Lease 0 0 982,845 544,644 SUBTOTAL DEBT SERVICE 0 0 1,189,347 751,147 68000 Transfer to Fund 051 0 544,568 0 0 SUBTOTAL TRANSFERS 0 544,568 0 0 TOTAL 4,570,800 5,250,075 6,118,732 7,522,958 Job AUTHORIZED PERSONNEL ADOPTED Fu1LTlme FY 1Y 1$ Par# Time PROPOSED Fpll Time FY 18 1$ PartTtme ` 3370 Police Communications Manager 1.00 1.00 6180 Police Communications Supervisor 4.00 4.00 3680 Police Services Dispatcher 26.00 26.00 7660 Communication Services Officer 9.00 2.00 9.00 2.00 TOTAL 40.00 2.00 40.00 2.00 2-96 GENERAL FUND POLICE DEPARTMENT PROGRAM Vice 01114470 Stiafemerif of Pur'Pose " ' "`'., ` To review and enforce ordinances on gaming, public decency and morals, as defined by the community, as well as to serve as a tactical and strategic planning and investigative resource for the Police Department Action Plan for FY,2018,-19 , * Provide a significant impact on the visible blight of prostituion along the Harbor Blvd corridor * Provide a significant impact on the visible blight of prostituion along the East First Street corridor Create a solid partnership with the OCHTTF to address the issue of prostituion related Human Trafficking * Continue to address issues related to legal and illegal medial marijuana dispensaries Establish enhanced enforcement operations pertaining to vice related crime enforcement * Increase the quality of life for the community by addressing the sales of street narcotics RERFORMANCE MEASURES Actual ? AoEualsl mated' Otijectrve F.Y 15 16 :_ FY 16 17 ...... FY_17 6 Service Level * # of prostitution suppresion operations N/A N/A 50 50 * # of illegal marijuana activity warrants N/A N/A 18 12 served # of narcotic complaints processed N/A N/A 80 TBD * # of vice related complaints processed N/A N/A 60 TBD Efficiency # of prostitution related arrests N/A N/A 100 100 * # of narcotic related arrests N/A N/A 20 20 * # of operations conducted in conjunction N/A N/A 10 10 with OCHTTF ***NOTE*** THE VICE and NARCOTICS UNIT WAS CREATED AT THE BEGINNING OF CALENDAR YEAR 2017 2-97 GENERAL FUND POLICE DEPARTMENT Vice ACCOUNTING UNIT 01114470 61020 Part -Time Salaries 0 0 0 16,888 61040 Salaries Overtime 0 0 31,599 0 61110 Part-time Retirement 0 0 0 633 61120 Medicare Insurance 0 0 0 245 61180 Workers Compensation Insurance 0 0 0 513 SUBTOTAL PERSONNEL 0 0 31,599 18,280 63001 Miscellaneous Operating Expenses 66 0 4 0 63300 Gas & Diesel 217 0 0 0 SUBTOTAL COMMODITIES 283 0 4 0 65010 Rental City Equipment 4,068 0 0 0 65012 Accident Repair & Replacement Charges 288 0 0 0 SUBTOTAL FIXED CHARGES 4,356 0 0 0 TOTAL 4,639 I 0 I 31,604 I 18,280 9070 Senior Clerical Aide TOTAL 0.00 0.00 1.00 0.00 0.00 1.00 GENERAL FUND POLICE DEPARTMENT PROGRAM Jail Operations 01114475 Stafermerit of Purpose .° To safely and efficiently process individuals arrested within the City; assist with the transportation of inmates to court or medical facilities; complete the process far individuals required to register with the Department as a condition of theirprobation orparole status; maintain custody of individuals held under the jurisdiction of contracted law enforcement agencies in accordance with state and federal mandates, and provide access by legal representatives andfamily to those detained within the facility, A l"n_ m _._...15,,'17%„moi * Staffed Registrant Process with part-time Staff, reducing costs * Successfully passed annual statutory and contractual audits * Increased ADP to include Southern District USM inmates * Achieved full Federal PREA compliance certification by external auditor * Attained State certification to be a host testing site for Hi-SET/GED exams Ac i6n Plan for FY 2018-19 Operate a safe and secure jail facility to ensure the safety of staff and inmates while minimizing incidents of liability. Continued evaluation of new business model to ensure adherence to Strategic Plan Objectives * Continue to provide support to other Bureaus related to the Department's community safety efforts Provided Jail Transport personnel to assist with arrest programs and hosptial guard coverge Actual Actual .. Estimated Objective"'.' PERFORMANCE'MEASDRES FY'15=16. FY f7 18. , FY18 Service Level # of inmates processed 8,224 8227 7611 7611 # of inmates fast -booked to OCJ 4,281 4424 4181 4181 # of visitors processed 19,464 1.5,378 14,370 14,370 # of Pay -To -Stay Program Revenue N/A 146,370 130,000 130,000 Efficiency % of compliance with regulatory agencies 100% 100% 100% 100% Effectiveness # of DNA collected or verified 1,454 3,035 3,116 3,116 # of Registrants processed 1,700 5,422 6,194 6,194 # of HiSet/GED graduates N/A 11 60 60 PAt Cl7 ak �I IMMA1IM POLICE DEPARTMENT ACCOUNTING UNIT Jail Operations 01114475 Account LIN ITEM RESOIJRGES e= Cotlff ACTUAL p Fff Y 15 161 ACTU QL FY 1$ 17 PROJEGTp FY 77 18 PROPOSED FY_18 19 61000 Salaries Regular 8,004,152 8,095,410 7,458,698 8,753,049 61020 Salaries Part-time 385,855 392,041 357,579 455,238 61040 Salaries Overtime 362,622 681,277 750,285 571,735 61100 Retirement - Employer Contribution 1,546,063 1,785,267 2,076,726 2,633,856 61110 Part-time Retirement 11,428 10,670 10,855 21,414 61120 Medicare Insurance 134,290 134,880 125,325 136,152 61130 Health ;Insurance 1,640,159 1,668,242 1,575,569 1,811,627 61170 'Retiree Health Benefits 59,835 46,479 0 67,058 61180 Workers Compensation Insurance 236,679 231,078 249,199 395,226 SUBTOTAL'PERSONNEL 14,845,356 12,381,084 13,045,344 12,604,237 62120 Training, Transportation, Meeting 9,889 1,903 0 5,000 62140 Membership, Subscription, Dues 22,305 28,203 0 0 62300 Contract Services- Professional 3,107,324 3,082,317 3,091,504 3,933,053 SUBTOTAL CONTRACTUAL 3,938,053 3,139,518 3,112,424 3,091,504 63001 Miscellaneous Operating Expenses 332,564 169,868 158,937 259,600 63300 Gas & Diesel 6,973 9,276 2,538 14,260 SUBTOTAL COMMODITIES 273,860 339,537 179,144 161,474 65010 Rental City Equipment 28,248 29,112 29,112 29,112 65011 Equipment Replacement Charges 0 0 0 6,180 65012 Accident Repair & Replacement Charges 720 720 720 3,648 SUBTOTAL FIXED CHARGES 38,940 28,968 29,832 29,832 TOTAL 15,889,108 16,366,744 15,887,048 19,096,209 Jobe AUTHORIZED PERSONNEL77- Code= ADOPTED Full Time FY 17-18 Part Time PROPOSEDpY7819 €Full Time;; NTM P j- Time 3230 Jail Administrator 1.00 1.00 1970 Correctional Manager 0.00 1.00 370 Correctional Supervisor 6.00 9.00 310 Correctional Officer 61.00 71.00 7330 Senior Office Assistant 1.00 1.00 7628 Lead Correctional Records Specialist 4.00 4.00 7650 Senior Correctional Records Specialist 8.00 8.00 7630 Correctional Records Specialist 1.00 1.00 360 Correctional Services Officer 0.00 6.00 9460 Stores Aide 1.00 9070 Senior Clerical Aide 1.00 1.00 TOTAL 9.00 81.00 2.00 95.00 2-100 GENERAL FUND POLICE DEPARTMENT Regional Narcotic Suppression Program 19 till17.7\TI I 01114480 To participate in a multi -agency taskforce designed to respond to major drug trafficking This is accomplished through enforcement strategies, seizure of illegally gained assets and promotion of community awareness in drug enforcement throughout Orange County and Southern California SERVICE PROGRAM Police Services * This program provides skilled officers and management to a multi -agency task force, which concentrates on major drug traffickers and related criminal activities. Santa Ana Police Officers work in concert with law enforcement officers from other agencies and jurisdiction assigned to this task force work. 2-101 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Regional Narcotics Suppression Program 01114450 Account ACTUAL ACTUAL PRb!£CTED PROPOSED - LINE ITEM RESOURCES'-. Code I FY 75 16 FY 16 17 FY 17 18. 19 61000 Salaries Regular 1,232,618 1,270,592 1,114,901 1,133,962 61040 Salaries Overtime 12,843 28,172 6,823 9,364 61100 Retirement- Employer Contribution 451,739 523,639 133,316 145,063 61120 Medicare Insurance 22,445 20,189 15,987 16,308 61130 Health Insurance 162,041 162,885 145,051 142,263 61170 Retiree Health Benefits 6,104 7,234 0 13,025 61180 Workers Compensation Insurance 106,956 98,434 89,441 105,095 SUBTOTALPERSONNEL 1,994,746 2,111,147 1,505,519 1,565,081 62300 Contract Services - Professional 0 0 16,074 8,525 SUBTOTAL CONTRACTUAL 0 0 16,074 8,525 TOTAL 1,994,746 2,111,147 1,521,594 1,573,606 :Job :Code AUTHORREd PERSONNEL_ ..Full ADOPTED Lm FY 37 18 Part Ttme PROPOSED Full Lme, FY 18 19 - Part -Time 3350 Police Lieutenant 1.00 1.00 3300 Police Sergeant 1.00 1.00 3200 Police Officer 6.00 5,00 TOTAL 8.00 0.00 7.00 0.00 2-102 GENERAL FUND POLICE DEPARTMENT Homeland Security & Emergency Management PROGRAM 01114485 Implement the City's Emergency Management Strategic Plan to lead efforts to protect life, property and the environment by developing, coordinating and managing programs to prepare for, respond to, recover from, and mitigate disasters and large-scale emergencies. SERVICE PROGRAM Police Services * Enhance community awareness on the issue of terrorism by using, developing, and implementing public education campaigns by leveraging local, state and federal funds * Manage, audit and sustain federally acquired resources in order to provide a systematic response to an act of terrorism or a natural disaster * Collaborate with regional and federal partners by implementing and using interoperable technologies that will benefit the region * Ensure the implementation and routine of the National Incident Management System as mandated by the U.S. Department of Homeland Security * Conduct regional training programs in Active Shooter, Tactical Emergency Casualty Care, etc.... to ensure inter -agency operational readiness 2-103 GENERAL FUND POLICE DEPARTMENT IIomeland Security & Emergency Management ACCOUNTING UNIT 01114485 61000 Salaries Regular 67,067 124,431 132,260 122,386 61020 Salaries Part -Time 11,369 309 0 0 61040 Salaries Overtime 754 3,261 1,152 10,000 61100 Retirement- Employer Contribution 19,094 38,765 48,642 36,766 61110 Part -Time Retirement 426 1 0 0 61120 Medicare Insurance 1,197 1,913 1,964 1,775 61130 Health Insurance 18,102 38,497 40,226 19,856 61170 Retiree Health Benefits 450 904 0 918 61180 Workers Compensation Insurance 827 1,336 2,071 5,464 SUBTOTALPERSONNEL 119,288 209,417 226,314 197,165 62120 Training, Transportation, Meeting 0 0 0 1,000 62140 Membership, Subscription, and Dues 0 0 0 200 62300 Contract Services - Professional 0 75 0 0 62501 Operating Lease Expense 0 0 0 SUBTOTAL CONTRACTUAL 0 75 0 1,200 63001 Miscellaneous Operating Expenses 58 84 0 18,733 63300 Gas & Diesel 1,453 1,208 614 1,826 SUBTOTAL COMMODITIES 1,511 1,291 614 20,559 65000 Building Rental 0 0 0 0 65010 Rental City Equipment 25,656 26,424 26,424 26,424 65011 Equipment Replacement Charges 0 0 0 0 65012 Accident Repair & Replacement Charges 1,800 1,800 1,800 3,648 SUBTOTAL FIXED CHARGES 27,456 28,224 28,224 30,072 68000 Transfer to Fund 404 5,262 5,280 5,255 5,227 SUBTOTAL TRANSFERS 5,262 5,280 5,255 5,227 TOTAL 153,516 244,288 260,408 254,223 780 Police Community Services Specialist 0.00 0.00 3800 Police Service Officer 1.00 0.00 2705 Emergency Operations Coordinator 1.00 9070 Senior Clerical Aide 1.00 0.00 TOTAL I 1.00 I 1.00 I 1.00 0.00 2-104 GENERAL FUND POLICE DEPARTMENT Tobacco Retail License Program PROGRAM 01114490 To protect the health of Santa Ana youth from the risks associated with smoking by reducing youth access to tobacco products in the City SERVICE PROGRAM Police Services * Established a tobacco retail licensing program to encourage responsible tobacco retailing * Enforce federal, state, and local tobacco laws, especially those laws that forbid the sale and distribution of tobacco products to minors * Collaborate with California State Department of Public Health, Food and Drug Branch by implementing an enforcement program to investigate compliance of Tobacco Retailers 2-105 GENERAL FUND POLICE DEPARTMENT ACCOUNTING UNIT Tobacco Retail License Program 01114490 61000 Salaries Regular 61010 Salaries Retirement 61040 Salaries Overtime 61100 Retirement - Employer Contribution 61120 Medicare Insurance 61130 Health Insurance 61170 Retiree Health Insurance 61180 Workers Compensation Insurance SUBTOTALPERSONNEL 62120 Training, Transportation, Meeting SUBTOTAL CONTRACTUAL 63001 Miscellaneous Office Expenses SUBTOTAL COMMODITIES 114]1-11! 790 Police Investigative Specialist TOTAL 84,454 84,958 94,063 94,169 (246) 59,249 48,343 41,606 75,000 16,489 19,539 26,861 28,289 1,198 1,212 1,352 1,363 18,101 19,249 20,113 19,856 548 576 0 706 807 815 1,363 2,645 180,600 174,691 185,359 222,028 0 0 0 1,000 0 0 0 1,000 219 164 179 500 219 164 179 500 180,819 174,855 185,539 223,528 2-106 1.00 1.00 0.00 GENERAL FUND DEPARTMENT RESOURCE SUMMARY 2-107 ACCOUNTING UNITS ACTUAL ; ACTUAL ADOPTED PROPOSED: :: FY 16 17 a F.Y 17 182bFY 19-, 9 E Ell 01115330 Fire Suppression & EMS 41,485,838 40,918,911 50,417,145 52,129,291 TOTAL 41,485,838 40,918,911 50,417,145 52,129,291 ACTUAL* ,ACTUAL .: TNSEA ADOP.................. P FY1617.1:Y 1718 _._FY1819;-... 61000 Personnel 0 0 7,371,395 9,093,115 62000 Contractual 41,437,079 40,865,136 42,991,995 42,982,421 63000 Colunodities 0 0 0 0 65000 Fixed Charges 45,000 50,005 50,000 50,000 68000 Transfers 3,759 3,770 3,755 3,755 TOTAL 41,485,838 40,918,911 50,417,145 52,129,291 Class AdOPTED FY,17 'i8 PROPOSED FY 18 19 AUTHORIZED PERSONNEL Code- Full Tune Par# Time Full Tlme Part Ttme "Fire Services Outsourced to OCPA c9ective 4/20/12 2-107 GENERAL FUND FIRE DEPARTMENT ACCOUNTING UNIT Administration & Support 01115300 Account "" ACTUAL ACTUAL P�?OJEC'T'ED QROPO5ED LINE ITEIN RESOURCE$ ode :_ R. .. W Y 7577-78 , FY -.1$ 19 F 61000 Salaries Regular 0 0 0 0 0 0 0 0 SUBTOTALPERSONNEL TOTAL 0 0 0 0 FIRE DEPARTMENT ACCOUNTING UNIT Fire Suppression & Emergency Medical Services 01115330 Jab LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED Qr20POSED' '„Code FY 16 17....: .: .,-:FW t - ... �. FY -! 61100 Employee Retnemont 0 0 7,371,395 0 61101 Retirement- Employer Unfunded Liability 0 0 0 9,093,115 0 0 7,371,395 9,093,115 SUBTOTAL PERSONNEL 0 0 7,371,395 9,093,115 62010 Communications 931 1,183 1,079 1,400 62251 Other Agency Services 12,838 13,037 8,528 0 62300 Contract Sys -Professional 41,423,310 40,850,915 42,738,295 42,977,321 62302 Other Personnel Services 0 0 253,700 3,700 SUBTOTAL CONTRACTUAL 41,437,079 40,865,136 43,001,603 42,982,421 63001 Misc. Office Expenses 0 0 0 0 0 0 0 0 SUBTOTAL COMMODITIES 65100 Liability Charges 45,000 50,005 50,000 50,000 45,000 50,005 50,000 50,000 SUBTOTAL FDCED CHARGES 68000 Transfer to Fund 404 3,759 3,770 3,755 3,755 SUBTOTAL TRANSFERS 3,759 3,770 3,755 3,755 TOTAL 41,485,838 40,918,911 50,426,753 52,129,291 2-108 GENERAL FUND DEPARTMENT RESOURCE SUMMARY I'L,111THTIG & BUILDING `0€ ACTIVITIES :. .,.. ACTUAL FY 15 15 ACTUAL .... FY161T PROJECTED FY 17 18 PROPOSED FY 18 19 01116500 Administrative Services 1,614,688 1,890,694 1,881,180 2,058,673 01116510 Planning Division 1,798,713 1,964,932 1,787,121 3,291,618 01116520 New Construction 1,708,877 1,709,281 1,995,959 2,202,045 01116530 Permits & Plan Check 1,733,584 2,081,770 2,165,582 2,386,364 01116540 Cade Enforcement 883,975 1,146,159 1,230,309 970,547 01116550 Proactive Rental Enforcement Program 514,247 291,499 258,100 539,162 01116560 Neighborhood Improvement Program 352,859 521,687 530,401 606,053 TOTAL 8,606,945 9,606,022 9,846,651 12,054,462 OPEFTIMG EXPENS(= ." E:..: ACTUAL `: ACTUAL = PRDJECTEb PRQPOSED 5 ..... _._. `i FY 1516 =, .. ..... FY 1617 .:. .. ,FY.17-1B .:. FY 9819 61000 Personnel 6,824,221 7,689,690 7,485,572 9,176,808 62000 Contractual 460,178 481,011 903,601 606,770 63000 Commodities 243,419 245,625 258,172 210,609 65000 Fixed Charges 682,219 768,652 782,091 791,060 67000 Debt Service 0 0 22,980 22,980 68000 Transfers 396,908 421,044 396,235 1,246,235 TOTAL 8,606,945 9,606,022 9,848,651 12,054,462 ....,ADDPTED lob AUTHORIZED PERSUE,ONNELS Code - `Full Time 1.00 FY 17 18. .....Part,Time, PROPOSED Full Time `. 1.00 FY 18.19 .Part Time 0249 Ex. Director of Planning & Building Safety 0190 Administrative Services Manager 1.00 1.00 7390 Executive Secretary 1.00 1.00 1200 Management Aide 1.00 1.00 7280 Senior Accounting Assistant 1.00 1.00 7330 Senior Office Assistant 3.95 4.00 9042 Accountant Clerk R 1.00 1.00 1220 Customer Service Representative 0.00 2.00 9070 Senior Clerical Aide 2.00 2.00 8000 Administrative Tntem 2.00 1.00 2500 Planning Manager 0.75 1.00 0810 Principal Planner * 1.85 1.90 7610 Senior Community Planner 2.00 2.00 2470 Senior Planner *t 2.90 3.60 2450 Associate Planner *t 4.55 3.85 2440 Assistant Planner II 1.00 1.00 0040 Assistant Planner 1 * 2.00 1.65 7320 Planning Commission Secretary 1.00 1.00 9135 Planning Technician 2.00 3.00 25.00 7.00 25.00 9.00 SUBTOTAL 2-109 GENERAL FUND DEPARTMENT RESOURCE SUMMARY cc+..{r ams ' '- :t�... 3n"a1. ��R 5 xisb 0940 Building Safety Manager 1.00 1.00 6431 Sr. Combination Building Inspector 2.00 2.00 6430 Combination Building Inspector 7.00 9.00 2300 Building Inspector 1.00 1.00 7270 Secretary 1.00 1.00 0330 Senior Plan Cheek Engineer 1 4,00 4.00 2180 Sr. Electrical Systems Specialist 1.00 1.00 2430 Sr. Plumbing/Mechanical Systems Spec. 1.00 1.00 2280 Associate Plan Check Engineer 1.00 1.00 1410 Assistant Plan Check Engineer II 1.00 1.00 2590 Permit Services Supervisor 1.00 1.00 2580 Permit Services Technician 2.00 1.00 2.00 1.00 7200 Permit Services Processor 2.00 2.00 0060 Receptionist 1.00 1.00 2750 Code Enforcement Manager 1.00 1.00 2745 Code Enforcornent Principal 1.00 2.00 0070 Code Enforcement Supervisor 2.00 1.00 2740 Code Enforcement Officer 1 12.00 12.00 2780 Code Enforcement Technician 2.00 2.00 69.00 8.00 71.00 10.00 TOTAL SECTION 5: SPECIAL REVENUE 31-505 Air Quality Improvement Trust Fund 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 TOTAL 70.00 8.00 72.00 10.00 Notes: * 1.0 FTE charged to Air Quality Fund (03116510) $765,664 gfAU 01176540 funded by CDBG Fund 13518783 $222,000 gfAU 01116540 frmded by Fund 05216018 *MP (01116560) PT StgffPartiallyf,sded through the Comnntnity Engagement Plan (AN# 05216018) and the Leadership & D'aining CommunityEngagementProgranr (A uk w2muln) j'The following authorizedpositions have been unfimded to nteetFY2018-19 Dept Savings: & Planner xl, Associate Planner xi, Sr. PC Engineer'xl& Code Enforcement Officer x2 2-110 GENERAL FUND PLANNING & BUILDING AGENCY PROGRAM Administrative Services 01116500 Statement pi Purpose To ensure that Santa ulna is a thoughtfully planned, wifely built, and well maintained community. The Administrative Services Division is responsible for the management and coordination of all of the Planning and Building Agency services, programs and policies. General Responsibilities - Managing the Department Budget - Provide staffing, training standards, testing and processing of new personnel - Maintain payroll records and reporting - Manage acquisition of equipment and inventory control - Manage and monitor department contracts and accounting - Provide clerical support services - Preparing annual reports, statistical data, and conducting research - Administering policies and procedures, enforcing department regulations - Manage and maintain department's webpage and social media accounts SERVICE PROGRAM PLANNING DNISION: The Planning Division provides a fiamework in which the future social and economic well-being of the City's resident can be ensured through the adoption cis comprehensive General Plan and development standards. This division also coordinates the delivery of services to developers. BUILDING SAFETY DIVISION New Construction Section This section provides inspections for all new construction, conversions, and maintenance and repairs of buildings to ensure compliance with Slate codes and City ordinances. Permits and Plan ChedcSection This sections provides review and approval of building construction plans to ensure compliance with building, plumbing, heating, electrical, and handicapped requirements, as well as compliance with all State laws and City ordinances. CODE ENFORCEMENT DIVISION: This division enforces Santa Ana Municipal Code provisions to ensure safe, orderly, and aesthetically pleasing neighborhoods and commercial areas. :::Accomplishments in:Fh'20a7.2018. - Implemented new processes to better manage contracts, purchases, and budget - Created workflows to produce efficiency for staff - Developed and implemented the customer flow management system at City FIall and Ross Annex - Tited PBA, PWA, Finance, Fire, and Police counter staff on the Q -uratic system Created training manual for Rehab Pro and Q-matic - Developed "How To" process for customer as it relates to Q -Matic - Provided cross training to PBA Administrative Services staff - Provided annual Staff Development for PBA staff Provided monthly budget reports to PBA Division Managers and Public Works Agency Provide excellent customer and clerical support services '�=Achon Plan for FR 211162p1H - - Develop "How to" processes for customer as it relates to Q-matic - Develop Spanish and calendaring module for Q-matic (ponding funding approval) - Assist in the review and implementation of the fee study -Continue development Policies and Procedures to develop further efficiencies in PBA - Continue to provide cross training to staff which includes secession planning - Continue to provide PBA contract and budget management - Provide excellent customer service and clerical support to internal and external customers - Provide monthly Q-matic reports for PBA Division Managers and the Public Works Department. - Streamline processes for the Planning and Building Agency. - Find ways to create efficiency by utilizing technology. 2-111 GENERAL FUND PLANNING & BUILDING AGENCY ACCOUNTING UNIT Administrative Services 01116500 Accouol ACTUAL; ACTUAL" T - E D EM , LINE STEM RESDURCES FY, rf -,:. FY,,l 61000 Salaries & Wages -Regular 411,902 551,872 475,619 546,105 610I0 Retirement Payouts - - - - 61020 Salaries Part -Time 39,760 5,522 22,527 87,685 61040 Salaries & Wages -Overtime 1,942 1,684 2,852 6,000 61100 Retirement Plan 88,616 131,745 137,991 154,273 61110 Part -Time Retirement 329 193 841 2,922 61120 Medicare Insurance 5,455 6,911 6,136 3,931 61130 Employees Insurance 60,551 84,928 81,577 91,850 61170 Retiree Medical Insurance 2,253 - - 61180 Compensation Insurance 8,506 11,436 12,944 21,087 SUBTOTAL PERSONNEL 619,314 794,290 740,488 913,855 62010 Communications 5,622 7,693 7,550 6,406 62120 Training & Transportation 2,777 7,702 9,000 7,637 62140 Other Agency Services 2,580 953 1,830 1,553 62320 M&R Buildings & Grounds - 2,500 2,121 62322 M&R, MacInnery & Equipment 603 8,000 6,788 62300 Other Contractual Services 45,997 51,305 91,700 103,000 62501 Lease Payments - 62600 Parking Validation 1,840 5,475 3,370 2,860 62700 Auto Expense 1,000 - 6,000 5,091 SUBTOTAL CONTRACTUAL 60,419 73,128 129,950 135,456 63001 Operating Materials & Supplies 9,134 10,107 9,110 7,730 63300 Gas & Diesel - - - - SUBTOTAL COMMODITIES 9,134 10,107 9,110 7,730 65100 Liability C13arges 150,000 176,916 176,915 176,915 65000 Building & Site Rental 378,914 415,208 405,502 405,502 SUBTOTAL FIXED CHARGES 528,914 592,124 582,417 582,417 67200 Principal -Capital Lease - - 22,980 22,980 SUBTOTAL DEBT SERVICE - - 22,980 22,980 69000 Transfer to Fund 404 396,908 421,044 396,235 396,235 SUBTOTAL TRANSFERS 396,908 421,044 396,235 396,235 TOTAL 1,614,688 1,890,694 1,881,180 2,058,673 I A_ Jobt AUTHORIZED�:P,,ERSONNEL, Ir K, N 'M ADOPTEDM, J Full Timl Part lon Qv PROPOSED FY 16 ]9 m . .......... Part T wne�.:�:_ 2490 Ex. Director of Planning & Building Safety 1.00 1.00 0190 Administrative Services Manager 1.00 1.00 7390 Executive Secretary 1.00 1.00 1720 Management Analyst 0.00 1.00 1200 Management Aide 1.00 0.00 7280 Senior Accounting Assistant 1.00 1.00 1220 Customer Service Representative 2.00 2.00 9042 Accountant Clerk It 1.00 1.00 8000 Administrative Intern 1.00 1.00 TOTAL - 500 -400 -500 -400 2-112 GENERAL FUND PLANNING & BUILDING AGENCY PROGRAM Planning Division 01116510 Statement of PUrppae . To provide a publicly -accessible framework and process that guides development, both now and in thefuture, contributes to the economic vitality, quality of life and daily needs ofall the citizens of the City. The Planting Division works to implement the land use policies established by the City Council. These policies are contained within the General Plan, which in turn is implemented by the City's Zoning Ordinance and Citywide Design Guidelines. The Planning Division provides a fidl Wray of development processing and long-range planning services which further the implementation of the City Council's policies. These services include: - Providing meaningful ways for the community to engage in the planning process. - Planning for the City's long-t'errn success by maintaining and updating the City's General Plan and undertaking long-range planning projects. - Providing comprehensive project management for private development project applications, as well as projects initiated by the City. - Assisting customers at the Planning Counter, Planning Information Lina and Planning Division website by providing general information, processing applications and issuing minor permits. - Protecting the environnent through the administration of the California Environmental Quality Act and other environmental legislation and programs. - Staffing the City's development review boards: City Council, Planning Cornnission, and Historic Resources Conunission Commission, as well as regional planning boards. �� Aecnmpllshiflenfs in FY 2017 2018 ..::;E - Completed the entitlement process for the following projects: The Madison Mixed -Use project, Fifth and Harbor Mixed -Use, Christ Our Savior Catholic Parish, Hampton Inn Hotel, and Tom's Trucks Residential Development. - Completed three series of zoning code amendments intended to streamline the development review process and be more responsive to cornnurity needs. - Revised Religious Land Use Ordinance to reflect current Federal mandates. - Completed the expansion of the Metro East Miffed Use Overlay Zone. - Strive for a 30 -day [runaround time for development review projects and maintain a 24-hour phone call rerun time. - Commenced comprehensive update of the City's General Plan including the fust phase of community engagement, hiring of consultants to complete technical studies and completed outreach with the General Plan Advisory Group (GPAG). - Added 48 structures to the City Historic Register and approved 47 Mills Act Contracts. - Initiated the Urban Design program as pat of the development review process. '_ AbtiodPlan for FY 2018-20.19Er. - Coordinate the approvals for the following development projects: The 2525 Residential Project, 2700 N Main Residential Project, The MET at MacArthur Place Mixed Use Development, 3r° and Broadway Mixed Use Development, and Tapestry by Hilton Hotel. - Complete additional updates to the zoning code, including new regulations pertaining to sober living facilities, short tenor rentals, parking, and development streamlining. - Prepare the General Plan draft elements and environmental impact report for the updated General Plan, including conducting extensive cormnunity outreach. - Continue to process applications for historic designation and Mills Act contracts & support efforts to designate additional historic district's. - Continue to develop the Urban Design program as part of the development review process. - Begin review and update of the Citywide Design Guidelines. - Begin comprehensive analysis of the City's Historic Preservation Ordinance, process and procedures. - Explore, acquire, and implement technological enhancements to improve customer service, such as Q -Matic updates, SAPIN updates, online permits and new software. ,PERFORMANCE MEASURES ! '= „Actual Actual.. ` ' Estimated .; Objectrve.;,j .n.:': ,... :. =' EY 15 16 ,;- FY i6 -1i, Service Levels No. of Planning Applications Reviewed 4,134 5,484 5,582 5,973 No. of Environmental Reviews 101 141 159 162 No. of Site Plan Reviews 47 43 41 42 No, of Historic Applications 53 100 150 175 No, of Certificate of Occupancy's Reviewed 1,007 1,056 901 _960 No. of Customers Assisted at the Planing Counter 14,500 14,040 14,742 15,015 Efficiency Avg. No. of review days for DRC applications 42.1 48.9 34.1 30.0 % of DRC applications reviewed within 35 -days 52% 51% 61% 90% % of phone calls returned within 24 -hours 100% 100% 100% 100% 2-113 eJ �1►1 �l 7� A9LIALF, PLANNING & BUILDING AGENCY ACCOUNTING UNIT Planning Division 01116510 Account Code UiNEITEM RESDRJRCES ACTUAL _ FY 1518 ACTUAL FY'ti819 PROJECTED FY%718 PRORbSED FY x$19 61000 Salaries & Wages -Regular 1,097,533 1,198,528 940,429 1,421,161 61020 Salaries Part -Thee 0 29,487 61,086 52,088 61040 Salaries & Wages -Overtime 5,999 1,684 10,859 - 61100 Retirement Plan 233,186 291,360 286,437 433,645 61110 Part -Time Retirement 299 698 1,329 1,953 61120 Medicare Insurance 15,954 17,444 14,398 18,985 61130 Employees Insurance 171,100 180,924 154,051 200,607 61170 Retiree Medical Insurance 12,514 0 - - 61180 Compensation Insurance 17,299 20,269 21,423 49,916 SUBTOTALPERSONNEL 1,553,883 1,740,395 1,490,012 2,178,355 62010 Communications 16,007 19,326 23,795 21,314 62120 Training & Transportation 16,815 6,645 24,910 22,313 62200 Advertising 24,448 10,186 18,085 16,200 62140 Membership, Subscription & Dues 4,349 5,428 4,800 4,300 62302 Other Personnel Services 7,950 10,014 - - 62322 M&R Machinery & Equipment 0 - 500 448 62300 Other Contractual Services 76,647 116,883 140,712 126,042 62600 Parking Validation 2,174 - - - 62700 Auto Expense 12,550 3,200 - - SUBTOTAL CONTRAC'T'UAL 160,939 171,682 212,802 190,616 63001 Operating Materials & Supplies 76,575 45,340 76,525 64,934 63300 Gas & Diesel 176 183 450 382 SUBTOTAL COMMODITIES 76,751 45,523 76,975 65,316 65010 Equipment Rental, City 6,204 6,396 6,396 6,396 65011 Equipment Replacement Charges 0 0 - - 65012 Accident Repair & Replacement Charges 936 936 936 936 SUBTOTAL FIXED CHARGES 7,140 7,332 7,332 7,332 68000 Transfer to Fund 52 0 0 0 850,000 SUBTOTAL CAPITAL 0 0 0 850,000 TOTAL 1,798,713 1,964,932 1,787,121 3,291,618 Job -"' --_ Cotle AUTHORIZED PERSONNEL ,_..,; ADOPTED Full Time FY 1T 18' Part'lime PROPOSED _ Full Lme: FY 18 19 -- , Fart Ttme 2500 Planning Manager * 0.75 1.00 0810 Principal Plarmer* 1.85 1.90 2470 Senior Planner*'r 2.90 3.60 2450 Associate Planner f 4.55 3.85 2440 Assistant Planner 11 1.00 1.00 0440 Assistant Planter I 2.00 1.65 7320 Planning Commission Secretary 1.00 1.00 7330 Senior Office Assistant * 0.95 1.00 2580 Planning Technician 2.00 2.00 TOTAL 15.00 2.00 15.00 2.00 * I.0FTEchmgedm Air Quality Fund3116510. t AuthoracdPosition(s) Unfunded_Sr. Planverxl&Associate Plannerxl 2-114 GENERAL FUND PLANNING & BUILDING AGENCY PROGRAM New Construction 01116520 Statementof P'u'rposb,. , To adopt and prudently enforce state and local building laws to facilitate building construction, ensure safe occupancy, and promote an attractive environment far development. New construction provides inspections of new construction, conversions, maintenance, and repair of buildings. This section is the field component of the Building Division that is responsible for the enforcement of building, plumbing, heating, cooling, electrical, accessibility, and green building codes. This section also assists individuals and institutions in the areas of business licensing, energy conservation, and housing and zoning compliance with state and local ordinances. Accomplishments toY 201,7 2018 - Performed 27.322 New Construction and Occupancy inspections - Completed final inspections for the following major projects: Airborne Systems, Home place and Hobby Lobby expansion, The Orchard, Aldi Grocery Store, Banc of California, Nationstar Mortgage - Inspections in progress for the following major projects: Tribella by Trumark Homes, Lotus Conmmunity by KB Homes, Deutsche Bank, The Line, The Depot at Santiago, City Ventures, Ventura Walk by Olson Co., City Ventures Santa Ana Collection, The Heritage, Holiday Inn Express - Continued implementation of standardized inspector training to include joint training with other agencies, divisions, and sections city-wide - Continued recruitment for Combination Building Inspectors - Continued successful inspection partnering with the City of Santa Ana Fireworks Program in facilitating safe openings and subsequent sales - Participated in the city-wide City Safety Committee and EOC .Acti'on Plan for El( 2018- - Secure staff resources to meet industry service level standard of 24 hour turnaround for inspection request—has been at 2.5 weeks (13 working days) service level for the past 18 months + - Implement Field Force Manager Program (FFM) to allow for field entry of inspection result - Create and implement standardized correction notices within the FFM program - Continue to participate in the completion of the Development Services Fee Study - Continue researching new technology for permitting, plan review, inspections, and document management - Continue to participate in emergency preparedness plan for PBA, and participate citywide on the Safety Committee and EOC - Continue to update and standardize the Division's Policy and Procedure Manual _ PERFpRMANCE ME-niASURES ;. °Actual , Estimated= Objective �.. FY 16=16 .FY1617 FY 17.1,8.1 FY 18 1y '.t Service Levels .Total Inspections 28,680 27,322 37,000 40,700 Certificate of Occupancy Inspections 1,618 1,705 1,950 2,145 Training (employee hours) 606 864 1,282 1,410 2-115 GENERAL FUND PLANNING & BUILDING AGENCY ACCOUNTING UNIT New Construction 01116520 Account +: ACTUAL,; ,ACTUAL :i PROJECTEQ PROPQSE& Code NE' ITEM RESf7URCES '.. FY 15 96 FY 1617 :-- FY 17 1'$ Fy 18 19 :: "! 61000 Salaries & Wages -Regular 1,053,228 1,004,848 1,027,263 1,243,471 61020 Salaries & Wages -Temporary - - - - 61040 Salaries &Wages -Overtime 14,680 60,286 23,877 20,108 61100 Retirement Plan 225,740 243,880 306,047 384,339 61110 Part -Tune Retirement - - - - 61120 Medicare Insurance 15,154 14,951 14,845 18,149 61130 Employees Insurance 182,402 170,319 167,970 231,895 61170 Retiree Health Benefits 14,759 - - - 61180 Compensation Insurance 77,061 75,918 83,423 137,212 SU13TOTALPERSONNEL 1,583,024 1,570,201 1,623,426 2,035,172 62010 Communications 20,491 21,877 23,449 30,240 62120 Training & Transportation 16,233 16,668 14,833 14,897 62140 Membership, Subscription &Dues 2,690 795 2,000 1,826 62302 Other Personnel Services 0 0 - - 62322 M&R Machinery & Equipment 258 0 835 762 62300 Other Contractual Services 25,806 21,937 237,417 24,548 SUBTOTALCONTRACTUAL 65,478 61,276 278,534 72,274 63001 Operating Materials & Supplies 24,046 23,411 22,250 19,265 63300 Gas & Diesel 4,839 6,062 11,336 10,919 SUBTOTAL COMMODITIES 28,886 29,473 33,586 30,184 65010 Equipment Rental, City 27,122 33,519 40,194 43,536 65011 Equipment Replacement Charges 0 9,471 13,632 13,632 65012 Accident Repair& Replacement Charges 4,368 5,341 6,587 7,246 SUBTOTAL FIXED CHARGES 31,490 48,331 60,413 64,414 TOTAL 1,708,877 1,709,281 1,995,959 2,202,045 Job ':. - .....: �.ADOPTED FY. 17.1,8 PROPOSED -. FY 1$ 19 AUTHORIZED PERSONNEL Code - Full Time . Pati Time Full Lme-Part Time 0940 Building Safety Manager 1.00 1.00 6431 Senior Combination Building Inspector 2.00 2.00 6430 Combination Building Inspector 7.00 9.00 2300 Building Inspector 1.00 1.00 2180 Senior Electrical Systems Specialist 1.00 0.00 7270 Secretary 1.00 1.00 TOTAL 13.00 0.00 14.00 0.00 2-116 GENERALFUND PLANNING & BUILDING AGENCY PROGRAM Permits & Plan Check 01116530 . Statement of PUPPose To prudently enforce construction and occupancy laws and promote an attractive environment for development by providing efficient delivery ofplan check and permit services. The Permit and Plan Check Section reviews plans for compliance with the California Building Standards Code for all new construction, tenant improvements, conversions and repairs to buildings and other structures. This section is responsible for the enforcement of regulations for fire acrd life -safety, structural systems, accessibility, energy conservation, flood plain management, green building, electrical, plumbing, and mechanical ventilation systems. ;, Accompllshrnents - Issued over 6,012 permits with a total valuation of approximately $437,159,271 - Serviced approximately 9,112 customers at the Permit Services Counter - Processed and reviewed the following major projects: Heritage Village, Meta Housing, Hampton Inn, AMCAL, Shea Dyer -- Business Park Shea Homes, DeNova Homes, 888 N. Main St., Train Station Lofts, Tribella Court by Tmmark Homes, City Ventures Harbor Developments, Behr Paint, Elk's Lodge, Certified Transportation - Continued standardized training relative to the 2016 California Building Codes - Collaborated in the scoping and preparation of the Development Services Fee Study - Continued successful coordination of the City of Santa Ana Fireworks Program for non-profit organizations - Piloting e -plan review utilizing touch screen and plan review software work station; continued researching and canvassing new technology for permitting, plan review, inspections and document management. - Participated in annual Building Safety Month, Alert OC, and California Great Shake Out safety outreach programs - Continued workflow/efficiency studies, including standardization of Division Policy & Procedures Manual - Participated in oitywide City Safety and EOC Conmmittees, including ongoing update of PBA department operations center (DOC) emergency procedures - Participated in assessment of Division webpages in preparation for 360 Civic citywide website update f � Action Plap for' FY 2078 2019'; - Continue to participate in the eonmphetion of the Development Services Fee Study and fee implementation process. - Continue standardized raining with emphasis on 2016 California Building Codes and continued implementation of State's "Cal Green" code requirements, - Continue researching new technology for permitting, plan review, inspections, and document management, - Manage ongoing update of emergency preparedness plan for PBA, participation on the citywide Safety and EOC Committees, and administering various building safety public outreach efforts. - Maintain ongoing work flow/efficiency studies, streamlining efforts, and standardization of Division Policy & Procedures Manual, focusing on alignment of Division activities with citywide strategic plan. - Acquire resources to achieve industry service level standard of 3 -week turnaround for plan review. - Endeavour to maintain 10 minute or less average service wait times at the Penrut Services Counter. PERFORMANCE MEASURE$ +.,Actual, Actual-` Estimata8l Objecbve�;'. FY..... Service Levels # of building plans checked 1,798 1,556 1,402 1,543 # of building permits issued 3,515 3,211 3,096 3,406 # of electrical plans checked 477 460 324 356 # of electrical permits issued 3,135 2,747 2,402 2,642 # of plumbing plans checked 185 301 201 221 # of plumbing permits issued 1,276 1,367 1,135 1,248 # of mechanical plans checked 196 323 216 238 # of mechanical permits issued 1,109 1,142 912 1,003 # of solar plans checked 357 65* 144 158 # of solar permits issued 771 481 583 641 # of occupancy permits issued 830 919 821 903 # of grading permits issued 21 22 34 38 RATIO # of building plans checked over -tire -counter 332 106 115 121 % of building plans obeeked over-the-counter 18% 3% 4% 5% EFFICIENCY of building plan checks completed within 3 weeks 84.9% 60.0% 65.0% 70.0% 2-117 GENERAL FUND PLANNING & BUILDING AGENCY ACCOUNTING UNIT Permits & Plan Check 01116530 ..... ... . .... RESOURCES - TF M ACTUAL T C. , X N5 1i. -R PR OJECTED,-i',.if-�,,��,-PROPOSE,�--�4 'f7 1Q El 8 14 61000 Salaries & Wages -Regular 1,111,758 1,296,332 1,271,259 1,472,942 61020 Salaries & Wages -Part -Time 41,111 52,032 53,671 76,583 61040 Salaries & Wages -Overtime 49,631 87,098 62,581 - 61100 Retirement Plan 239,373 319,011 380,215 429,162 61110 Part -Time Retirement 205 553 689 2,872 61120 Medicare Insurance 17,385 20,434 19,811 21,501 61130 Employees Insurance 133,277 158,611 154,912 197,855 61170 Retiree Medical Insurance 16,077 0 - - 61180 Compensation Insurance 11,164 13,074 20,892 43,719 SUBTOTALPERSONNEL 2,244,534 -_-4- 1,619,980 79 7,143 1,964,029 62010 Communications 11,663 12,759 17,420 15,192 62120 Training & Transportation 4,376 3,602 10,265 8,952 62140 Membership, Subscription & Dues 315 370 5,225 4,557 62322 M&R Machinery & Equipment 0 0 3,250 2,834 62300 Other Contractual Services 63,543 53,588 126,435 75,000 SUBTOTAL CONTRACTUAL 106,534 79,897 70,319 162,595 63001 Operating Materials & Supplies 23,267 58,139 30,200 25,625 63300 Gas & Diesel 1,223 653 1,822 1,546 SUBTOTAL COMMODITIES 27,171 24,491 58,792 32,022 65010 Rental City Equipment 8,136 4,886 3,096 4,188 65011 Equipment Replacement Charges 0 0 3,300 3,636 65012 Accident Repair & Replacement 1,080 630 540 300 SUBTOTAL FIXED CHARGES 8,124 9,216 5,516 6,936 TOTAL 1,733,584 2,081,770 2,165,582 2,386,364 J0 THOiRIZ EDPE HL fl J, . . . ......... . . ff:; % AD OPT E C, Kt Y t� §1- �_PRO POSED. r E, 'Tme FY 8-1 H EariTlme 0330 Senior Plan Check Engineer t 4.00 4.00 2280 Associate Plan Check Engineer 1.00 1.00 1410 Assistant Plan Check Engineer It 1.00 1.00 2430 Sr. Phunbing/Mechanicat Systems Spec, 1.00 1.00 2180 Senior Electrical Systems Specialist 0.00 1.00 2590 Permit Services Supervisor 1.00 1.00 2580 Permit Services Technician 2.00 1.00 2.00 1.00 7200 Permit Services Processor 2.00 2.00 0060 Receptionist 1.00 1.00 8000 Administrative Intern 0.00 0.00 9070 Senior Clerical Aide 1.00 1.00 TOTAL 100 13.00 200 1400 f AuthortzedPosition(s) Unfunded Sr. PCEngineer I 2-118 GENERAL FUND PLANNING & BUILDING AGENCY PROGRAM Code Enforcement 01116540 ':Statement.of Purpose .. � •°.. � .' To improve the integrity of our neighborhoods through personalized neighborhood contact, education in code requirements, quality inspections, responsive and dedicated personnel, and innovative processes. Code Enforcement provides professional inspections throughout the City, responds to complaints concerning substandard living conditions, health and safety codes, property maintenance standards, and land use of existing properties; issues citations for violations of the Santa Ana Municipal Code. This section continues to be an active partner with the Police Department and the City Attorney's Office in their fight against crime, Public Works Agency and their graffiti removal efforts, and with the residents of Santa Ana through increase interaction with residents and neighborhood associations. Accompbshmems m,FY,2017 2018 - City recuperated over $200K in successful Implementation of receivership program to address long standing Dangerous & Abandoned properties and completed RFP to hire outside council. - Successful closure of over 90% of illegal dispensaries in partnership with SAPD and City Attorney's Office and implementation of Cannabis regulations enforcement efforts. - Initiated technology based equipment as a process improvement tool. - Improved response time regarding complaints. - Completed RFQ process and implemented new ordinance to monitor the Foreclosed Property Registration Program. - Adopted and implemented Mobile Vending Program ordinance. Acfion Plan fof:FY 2018 2013 - Continue use of receivership program to address Dangerous & Abandoned properties. - Maintain improvement efforts regarding enforcement response times to achieve 90% of response time from 5 to 3 days. - Increase after-hours enforcement to ensure approved CUP compliance - Establish Code Enforcement Academy to improve outreach efforts to residents and neighborhoods. - Broaden enforcement efforts regarding hazardous condition in collaboration with OCFA. - Implenent phase two of Mobile Vending Program ordinance. - Implenent and monitor successful implementation of Foreclosure Property Program. -� ActuaL Actual Estimatetl Objective ' PER FQ@MANGE MEASURES ' Service Levels Number of Notices of Violations issued 191 122 111 117 Number of citations issued 4,013 6,954 5,676 5,960 Number of receive] complaints 8,526 9,371 9,029 9,480 Number of observed complaints 3,148 2,255 1,118 1,174 Total number of violations recorded 11,674 11,626 10,147 10,654 Number of violations closed 10,604 11,184 10,262 10,775 Number of Notice and Order violations 192 116 334 351 Property Improvement Valuation $ 1.3 M $ 9.9 K $ 2.3 M $ 2.4 M Administrative Citation Billed $ 236 K $ 205 K $ 373 K $ 392 K Administrative Citation Collected $ 87K $ 100K $ 106 K $ 111K Marijuana Dispensary Fines Billed $ 74 K $ 514 K $ 257 K $ 270 K Marijuana Dispensary Fines Collected $ 33K $ 47 K $ 137 K $ - 144 K Shopping Cart Containment Billed $ 43 K $ 43 K $ 74 K $ 78K Shopping Cart Containment Collected $ 38K $ 41 K $ 64 K $ 67 K 2-119 GENERAL FUND PLANNING & BUILDING AGENCY ACCOUNTING UNIT Code Enforcement 01116540 C - OAU .`PROJECTEQ.... Code E ITEM RESOURCES H -T T 61000 Salaries & Wages -Regular 479,837 638,616 673,271 458,512 61020 Salaries Pall -Time 29,500 11,782 28,528 33,107 61040 Salaries & Wages-Overnine 3,029 0 5,826 - 61100 Retirement Plan 61110 Put -Time Retirement 100,317 385 149,520 440 179,878 1,065 138,092 1,242 61120 Medicare Insurance 6,901 8,530 9,367 5,362 61130 Employees Insurance 81,513 130,573 120,457 150,284 61170 Retiree Medical Insurance 3,574 0 - - 61180 Compensation Insurance 9,020 11,196 16,478 20,930 SUBTOTALPERSONNEL 714,076 950,657 1,034,870 807,428 62010 Communications 62120 Training & Transportation 13,566 9,528 25,591 9,443 26,045 12,000 20,215 8,994 62200 Advertising 62140 Membership, Subscription & Dues 0 511 2,306 850 - 4,000 - 3,105 62300 Other Contractual Services 50,252 54,931 36,000 46,115 62302 Other Personnel Services 0 1,984 12,000 - 62322 M&R Machinery & Equipment 0 0 395 367 SUBTOTAL CONTRACTUAL 73,857 95,095 90,440 78,796 63001 Operating Materials & Supplies 63300 Gas & Diesel 37,454 6,456 34,069 6,288 35,200 10,915 20,736 8,472 SUBTOTAL COMMODITIES 43,910 40,357 46,115 29,208 65010 Equipment Rental, City 65011 Equipment Replacement Charges 65012 Accident Repair & Replacement 46,531 0 5,601 45,198 7,814 7,038 44,676 6,900 7,308 40,320 10,896 3,900 SUBTOTAL FIXED CHARGES 52,132 60,050 58,884 55,116 TOTAL 883,975 1,146,159 1,230,309 970,547 F8't718 "M PROPOSED D rac.rni A, ErR_ !M4UTHORIZEUPEK LodeKPartJi ir- I tine ur �2 Fm t:,r . ... .... . PaM. rne-'_ 2750 Code Enforcement Manager 1.00 1.00 2745 Code Enforcement Principal 1.00 2.00 0070 Code Enforcement Supervisor 1.00 0.00 2740 Code Enforcement Officer t 10.00 10.00 2780 Code Enforcement Associate 2.00 2.00 7330 Senior Office Assistant 100 2.00 9070 Senior Clerical Aide 1.00 2.00 TOTAL 1700 1.00 1700 2.00 $220,000 for CommunityPreservation Inspectors(2) in Fund 52 $765,664 in salary and benefits funded by CDRG Fund 135 in FY 18-19. Authorized Position(s) Unitanded Code Enforcement Officers x2, Pending Fee Study. f L I - 2-120 GENERAL FUND PLANNING & BUILDING AGENCY PROGRAM Proactive Rental Enforcement Program 01116550 Statement of Purpose ..' To reduce unhealthy conditions and life scfeiy hazards for occupants of residential rental properties in highly impacted areas of Santa Ana by identifying and correcting code violations through a systematic inspection program. The Proactive Rental Enforcement Program (PREP) is responsible for citywide inspection of all residential rental units with the goal of long-term upgrading of rental properties and thus decreasing the demand for City services and restoring stability and quality of life to the neighborhoods. Accomplishments m_FY,2017 2016 ..:: - The PREP Program was approved on a fiscal year basis and the sunset clause was removed. - Citywide proactive enforcement efforts were implemented. - The Gold Seal properties were inspected and certified. - Convenient PREP on-line payments were implemented in collaboration with Finance. - Enforcement efforts generated 66 permits, with a total valuation of $379,419 in improvements to rental properties. �: Ackiori Plan for FY 2018-2019 _ - Promote public health, safety and welfare through a system of proactive code enforcement involving residential rental property within the City of Santa Ana. - Strive to achieve a 72 -hour response time for complaints. - Monitor rental properties qualifying for the Gold Seal Incentive Program to insure maintenance of properties continues at an exemplary level. - Continue educational efforts for owners of rental property and tenants. - Complete fee study that pertains to PREP program. - Expand Property Rental Enforcement Program to include motel, hotel, and other rental residential uses. - - Actual ;Actual EsGinatel Objective.;; PERFORMANCE MEASURES - .,' ,,, „, FY 15 16't t FY 16 77 '' FY 17.18 -F ,I 19 3=' Service Levels Total inspections* 1,261 1,261 1,300 1,300 Reinspections 630.5 631 750 750 Gold Seal Inspections+ 598 N/A N/A N/A Property Improvement Valuation $ 1.0m $ 379 K $ 350 K $ 500 K t Cnlendar Year * Total inspections, not Inoluding violations received +Goal Seal Cerdfleation every Youryears and yearly monitoring for compliance. 2-121 GENERAL FUND PLANNING & BUILDING AGENCY ACCOUNTING UNIT Proactive Rental Enforcement Program 01116550 ACTUAL' .ACTUAL -PROJECTED PROPOSED so 0 -,d :lk, RCES N, t 5 t, _19r . ....... 61000 Salaries & Wages -Regular 308,917 152,767 115,351 292,029 61020 Salaries Pall -Tillie 16,970 8,187 - 61040 Salaries & Wages -Overtime 1,512 1,519 1,825 - 61100 Retirement Plan 62,562 36,706 30,700 89,834 61110 Put -Time Retirement 61120 Medicare Insurance 61130 Employees Insurance 563 3,365 44,750 12 597 27,433 - - 21,215 - 2,509 56,775 61170 Retiree Medical Insurance 61180 Compensation Insurance 554 5,463 0 4,013 3,879 10,476 SUBTOTALPERSONNEL 444,656 231,233 172,971 451,622 62010 Communications 2,052 2,071 3,000 2,546 62120 Training & Transportation 1,716 135 1,065 804 62140 Membership, Subscription & Does 170 0 275 233 62300 Other Contractual Services 62322 M&R Machinery & Equipment 9,139 0 3,088 0 12,000 110 8,522 101 SUBTOTAL CONTRACTUAL 13,077 5,294 16,450 12,207 63001 Miscellaneous Operating Expenses 3,256 1,443 2,000 1,697 63300 Gas & Diesel 2,420 1,566 3,906 3,314 SUBTOTAL COMMODITIES 5,677 3,009 5,906 5,012 65010 Equipment Rental, City 15,312 14,251 10,488 14,676 65011 Equipment Replacement Charges 0 2,727 3,300 7,080 65012 Accident Repair & Replacement Charges 2,160 1,620 1,620 1,200 65220 Treasury/Aectg Charges 33,365 33,365 47,365 47,365 SUBTOTAL FIXED CHARGES 50,837 51,963 62,773 70,321 TOTAL 514,247 291,499 258,100 539,162 Jeb AUTHO- CodA-M M, ADOPTED M FY K17-1 PROPOSEDFY_ Fult 'im rM 18 19 Part Tmt 0070 Code Enforcement Supervisor 1.00 1.00 2360 Code Enforcement Officer 2.00 2.00 9070 Sr. Clerical Aide 1.00 0.00 TOTAL 300 100 3.00 0.00 2-122 GENERAL FUND PLANNING & BUILDING AGENCY PROGRAM Neighborhood Initiatives Program - 01116560 StatemenS of Purpose To facilitate collaboration between agencies and the communities to ensure efficient implementation of community initiatives. To improve area conditions and overall quality of life. The Santa Ana Neighborhood hritiatives Program functions to promote eonmnmity solutions, capacity building and civic engagement so residents have the ability to be well informed about items affecting their neighborhood and opportunities to improve their community. Aseomplishmerits';inFY:1T-18 ....: .... .,-;.:, - Expanded utilization of non-profit status for Grants for Blocks Program through OC Charitable Ventures (CVOC). Eight Santa Ana neighborhood associations now have assets on deposit at CVOC and are accessing the benefits of operating as tax exempt entities for purposes of accepting financial gifts and the donation of in-kind resources. - Participated as a workshop presenter at the national 2018 Neighborhoods USA Training. - Completed third year of successful EITC / VITA income tax preparation partnership with OC United Way - Financial Stability Alliance— with increasing numbers of Santa Ana households accessing services and refimdable tax credits. - Fostered partnerships to bring new nutrition / health grant fimding to The Santa Anita and Willed Neighborhoods through non-profit, America On Track. - Provided training to HOA and apartment managers representing 3,000 residential units on disaster preparedness and dispute resolution training skill building. - Established a Santa Ana leadership training and had 90 residents participate in trainings offered by Santa Ana Neighborhood Initiatives, Santa Ana College, Santa Ana Unified, America On Track, Building Health Communities, the Santa Ana Police and Building Healthy Communities. - Annual Neighborhood Hero and Most Beautiful Yard awards presented at reception at Bowers Museum. n,,,.: - Continue to offer separate leadership trailing programs for apartment managers, residents leaders and HOAs. - Inplement Conunmity Engagement Plan and upgrade Neighborhood Initiatives hardware and equipment. - Launch Santa Ana Civic Atlas as a smart phone community engagement tool through ARC -GIS. - Continue phase 2 street lighting improvements in Santa Anita / Townsend Gang Injunction Safety Zones. - Complete Willits / Sullivan "Plaeemaking" and public art improvements. - - Continue citywide training and recognition event for neighborhood serving organizations and local businesses though Celebrate Santa Ana. PERFAIi[u1ANCEMEASl1RE5 ? , Actual .Actual 'Esbmatetl. OblectiVe ' ,. F,Y, 15 16„ ,;`FY, 16.T711:€ FV 1718?'aa FY.18-19 Service Level # of neighborhood association meetings 290 290 295 310 # of neighborhood cleanups 70 70 70 70 # of dumpsters provided 259 243 260 300 Efficiency # of regular meetings supported by staff 205 195 205 200 Effectiveness # of Resident Leaders provided leadership training 130 40 40 90 # of Apartment Managers provided leadership training 0 75 75 100 # of HOA Managers provided training 27 HOAs - N/A N/A 40 HOAs- 2,500 mots N/A N/A 4,000 units 2-123 GENERALFUND PLANNING & BUILDING AGENCY ACCOUNTING UNIT Neighborhood Initiatives Program (NIP) 01116560 ;code LINE ITEM RESOURCES 'j FY 15 18� .._ACTUAL. FY 1617 :;PROJECTED 1i`. ; FY -17A P'ROPOSEP' 1# 49 61000 Salaries & Wagcs-Regolar 212,145 313,387 295,841 329,190 61020 Salaries Part -Time 90 18,130 18,922 26,044 61040 Salaries Overtime 165 0 - - 61100 Retirement Plan 41,973 71,027 83,921 102,320 61110 Part -Time Retirement 0 680 710 977 61120 Medicare Insurance 3,038 4,682 4,432 4,773 61130 Employees Insurance 26,805 40,238 46,771 68,631 61170 Retiree Medical Insurance 122 0 - - 61180 Compensation Insurance 4,950 7,626 9,180 13,908 SUBTOTALPERSONNEL 289,287 455,770 459,777 545,843 62010 Communications 2,271 945 3,000 2,546 62012 Cellular Phone Charges 89 303 - - 62120 Training, Transportation, Meeting 0 25 750 636 62140 Membership, Subscription & Dues 0 0 1,000 849 62200 Advertising 0 0 1,250 1,061 62251 Other Agency Services 0 74 500 424 62300 Contract Services -Professional 4,113 2,869 3,930 3,759 62322 M&R Machinery & Equipment 0 0 1,400 1,188 62600 Parking Validation 38 0 1,000 424 SUBTOTAL CONTRACTUAL 6,511 4,216 12,830 10,887 63001 Miscellaneous Operating Expenses 54,314 58,069 53,958 45,566 63300 Gas & Diesel 258 296 500 422 SUBTOTAL COMMODITIES 54,572 58,365 54,458 45,988 65010 Rental City Equipment 2,260 2,796 2,796 2,796 65011 Equipment Replacement Charges 0 0 - - 65012 Accident Repair & Replacement Charges 230 540 540 540 SUBTOTAL FIXED CHARGES 2,490 3,336 3,336 3,336 TOTAL 352,859 521,687 530,401 606,053 Job - AUTHORIZED PERSONNEL Lode ADOPTED Fu1lTanle FY 17 18 PaitTMe PRQF,,, D 'Ful11ime FY -18 19 Parf Time 7610 Senior Community Planner 2.00 2.00 4335 Senior Office Assistant 1.00 1.00 7330 Planning Technician* 0,00 1.00 TOTAL 3.00 0.00 3,00 1.00 Note Neighborhood lnikatives Program transferred to Planningand Bin ingAgeocy October 2015 * Partially fiinded through Comwunity Engatement Plan $SOK and Leadership Training & Community Engagement Program $50 K 2-124 GENERAL FUND RESOURCE SUMMARY 01117620 Pub Wks-Traffic/Trans Eng 1,955,573 1,932,307 2,308,820 2,456,545 01117625 Pub Wks -Roadway Marking/Signs 981,934 527,495 568,000 568,000 01117630 Pub Wks -Streetlight Maintenance 2,806,521 2,463,095 2,911,527 2,330,425 01117642 Pub Wks -Graffiti Abatement 0 0 1,166,197 1,207,345 01117643 Pub Wks -Sanitation Services 0 0 0 1,604,223 01117650 Pub Wks-SARTC Maintenance 0 0 300,000 0 TOTAL 5,744,028 4,922,898 7,254,543 8,166,538 :OPERATING E3CPENSE ,, _ ACTUAL FV?16 16 ACTUAL FY i6 17 PRpJEGTED _ FY 1z 18 PROPOSED',` Fl( 18 19.:= 61000 Personnel 1,683,415 1,198,710 1,366,812 2,872,741 62000 Contractual 2,867,785 2,873,871 4,596,500 4,101,820 63000 Commodities 177,551 171,329 95,852 136,433 65000 Fixed Charges 624,247 594,721 600,570 730,436 66000 Capital 309,122 0 400,000 130,000 67000 Debt Service 0 0 114,135 114,868 68000 Transfers 80,810 84,199 80,675 80,240 69000 Miscellaneous 1,097 67 0 0 TOTAL 5,744,028 4,922,898 7,254,543 8,166,538 Joti God AUTHORIZED PERSONNEL . , ;ADOPTED FY 17 �8 _. PROPOSEq FY 18 19? Full Time ..? Part Time 'Full Time Pa't � '.. 01390 Assistant Engineer I 1.00 1.00 02100 Assistant Engineer II 3.25 2.93 02155 Assistant Traffic Operations Engineer 0.65 0.65 00320 City Engineer (MM) 0.20 0.20 01850 Contracts Administrator 0.00 0.10 02129 Principal Civil Engineer (MM) 0.43 0.43 06140 Projects Manager 0.25 0.25 04040 Public Works Crew Leader 0.65 0.65 02131 Senior Civil Engineer 1.75 2.00 07330 Senior Office Assistant 2.00 2.00 04280 Street Lighting Maintenance Worker 1.00 1.00 09130 Engineering Intern, P/T 4.50 4.50 09070 Senior Clerical Aide, P/T 1..00 1.00 TOTAL GENERAL FUND 11.18 5.50 11.21 5.50 2-125 GENERAL FUND RESOURCE SUMMARY WORKSPUBLIC - '- ADOY`A"EAFS' S7 5$ PRQI'OSD 5+y' dS 79 Tob XV D, Gode Full Time Pati T'rm¢ Pull'I'rme Pant T~;ine° SECTION 3: INTERNAL FUNDS 08617611 Construction Engineering 10.25 6.00 9.65 6.00 08617612 Design Engineering 16.75 8.00 15.25 8.00 08617620 Traffic Engineering 1.30 3.50 1.30 3.50 101.17601 Pub Wks -Admin Services 18.95 1.50 19.95 1.50 10117605 Pub WIcs-Development Engnring 6.80 4.00 7.02 4.00 SECTION 5: SPECIAL REVENUE 02917620 Traffic Signal Maintenance 1.77 1.62 SECTION 6: ENTERPRISE FUNDS 05617640 Sanitary Sewer Service 16.95 3.00 16.95 3.00 05717640 Fed Clean Water Protection Ent 8.00 1.00 8.00 1.00 06017640 Water Uty Wtr Prod & Supply 9.15 4.00 12.15 4.00 06017641 Water System Maint 14.75 3.00 15.75 3.00 06017644 Water Quality 9.25 7.00 3.75 4.00 06017645 Water Adinin/Engineering 6.50 4.00 6.50 4.00 06017646 Water Meter Services 0.00 0.00 5.00 3.00 06017647 Recycled Water 0.00 0.50 06717650 PWA - SARTC Operations 0.70 0.70 06817640 Pub Wks-EnviromnenUSanitation 4.98 498 06817641 Pub Wks -Roadway Clearing 9.34 4.75 9.34 4.75 06817643 Pub Wks -Street Trees 14.03 5.00 14.03 5.00 06917640 Refuse Collection Service 5.35 0.75 5.35 0.75 TOTAL OTHER FUNDS 154.82 55.50 157.79 55.50 TOTAL PERSONNEL 166.00 61.00 169.00 61.00 2-126 GENERAL FUND PUBLIC WORKS ENGINEERING SERVICES PROGRAM Traffic & Transportation Engineering 01117620 ' Statemerifgf Purpose Facilitate the safe and gfaih a movementof all modes of traffic on city streets and arterials, and be responsive to regional, state, and federal transportation issues, including identifying and securing outside funding sources. *See Accounting Unit 08617620 for additional program Lording, Accotnplishmerttsm * Begin implementation of Complete Sidewalk/Non-Motorized Connectivity Plan prioritized projects. * Obtain $13 Mi01on in grant funding for capital projects including traffic coloring, bike lanes, and signal synchronization projects * Complete design of traffic signal synchronization project on 17th StreeUWestntinster Avenue, * Complete Design of Santa Ana Blvd and Fifth Street Protected Bike Innes, and Flower Street bike lanes. * Complete design of Euclid/Hazard traffic signal modification, Assist construction of Safe Route to School improvements for Hettinger, King, Monte Vista, and Washington Elementary Schools * Complete Saudi Main Street Corridor Traffic Study Complete Traffic Signal Head Upgrades * Complete design of Bristol Sheet and Edinger Avenue Bike Lanes ,'aAcf on Plan fpr FY 201 -,,'l tit * Develop Active Transportation Plan * Complete implementation of traffic signal synchronization prof ect on 17tb Stroet/W estrninster Avenue. * Integrate SMSA findings into Circulation Element and Bicycle & Pedestrian Master Plans. Develop Citywide Suggested Routes to School Plan. Prepare grant funding applications for capital projects including traffic culturing, bike lanes, and signal synchronization projects through the Active Transportation Program, Highway Safety Improvement Program, and Bicycle Corridor Improvement Program. * Complete design of lst/]'ackson & 5th/Euclid traffic signal modification. Complete design of Civic Center Drive Bike Blvd and Main Street/15th Street Traffic Signal ...... PERF©RMANCE Actual ii Acfual ;,Estimated . Objeiit Ve �'.: MEASURES FY 95=16?..:: FY 7617=iFY171$ ;:' FY 18.19 `...! Service Level # of citizen, Council, and PD requests processed 643 742- 725 700 # ofparking permits issued (districts) 2969 (27) 3530 (27) 4550 (27) 4500 (27) # oftraffic signals/striping/traffre control plan sets reviewed (average days to check) 395 (14) 600 (14) 550 (14) 500 (14) # of Traffic Impact Analyses Reviewed and Approved 8 8 10 8 # of special placard parking permits issued 450 463 540 500 Efficiency Average # of days to process citizen requests 31 30 30 30 Effectiveness Traffic Signals Added or Modified 1 4 6 3 Miles of Signal Tuned Arterials 75 75 75 75 Maintain Compliance w/Measure M2 Yes Yes Yes Yes 2-127 GENERAL FUND PUBLIC WORKS ENGINERING SERVICES ACCOUNTING UNIT Traffic & Transportation Engineering 01117620 Acooun[ ` LWE ITEM RESOURCES Cock ." - ACTUAL FY Au�16 ACTUAL =FY 1617 ! PROJECTED FY 17-78'd819 PROPOSED .; .: 61000 Salaries Regular 814,743 783,455 752,044 1,167,945 61020 Salaries Part -Tune 96,602 53,653 63,942 78,540 61040 Salaries Overtime 574 129 0 4,035 61100 Retirement -Employer Contribution 158,532 167,528 219,617 331,810 61110 Part-Thne,Retirement 3,619 1,966 2,398 0 61120 Medicare Insurance 13,052 11,328 11,547 17,785 61130 Health Insurance 115,292 105,769 114,265 179,755 61170 Retiree Health Benefits 15,654 0 0 0 61180 Worker Compensation Insurance 10,529 10,189 14,850 37,140 1,228,598 1,134,017 1,817,010 SUBTOTALPERSONNEL 1,178,663 62010 Communications 12,608 15,519 18,000 23,825 62120 'training, Transportation, Meeting 5,344 4,076 3,500 5,045 62140 Membership, Subscription & Dues 1,247 872 3,000 5,045 62300 Contract Services -Professional 163,348 125,308 325,000 98,200 182,547 145,775 132,115 SUBTOTAL CONTRACTUAL 349,500 63001 Miscellaneous Operating Expenses 28,663 122,438 45,000 31,765 63300 Gas & Diesel 2,954 2,756 2,852 3,650 31,617 125,194 35,415 SUBTOTALCOMMODITIES 47,852 65000 Building Rental 138,142 142,840 148,700 148,700 65010 Rental City Equipment 22,755 22,056 22,050 22,055 65011 Equipment Replacement Charges 4,410 11,244 11,245 11,245 65012 Accident Repair & Replacement Charge 1,344 1,632 1,630 1,200 65240 Public Works Administrative Charges 265,350 265,350 265,350 205,410 432,001 443,122, 388,610 SUBTOTAL FIXED CHARGES 448,975 66220 Improvement's Ot'ber Tban Building 0 0 200,000 0 0 0 0 SUBTOTALCAPITAL 200,000 67200 Principal -Capital Lease 0 0 3,155 3,155 0 0 3,155 SUBTOTAL DEBT SERVICE 3,155 68000-051 Transfer to Fund 051 0 3,154 0 0 68000404 Transfer to Fund 404 80,810 81,045 80,675 80,240 80,810 84,199 80,240 SUBTOTAL TRANSFERS 80,675 TOTAL 1,955,573 1,932,307 2,308,820 2,456,545 Job � �- ...: - Code AUTHORIZED PERSONNEL Hb ADOPTED FuII Time FY `(7 h8 � ., Pah Ttme PROPOSED Full Time FY 18 19 Part Lure; 01390 Assistant Engineer I 1.00 1.00 02100 Assistant Engineer E 3.25 2.93 02155 Assistant Traffic Operations Engineer 0.65 0.65 00320 City Engineer (MM) 0.20 0.20 01850 Contracts Administrator 0.00 0.10 02129 Principal Civil Engineer (MM) 0.43 0.43 02131 Senior Civil Engineer 1.75 2.00 07330 Senior Office Assistant 2.00 2.00 09130 Engineering Intern, P/T 4.50 4.50 TOTAL 9.28 4.50 9.31 4.50 2-128 PUBLIC WORKS AGENCY ACCOUNTING UNIT Roadway Markings & Signs 01117625 -Stafement of Purpose , Provide safe traffic and pedestrian movement by maintaining and standardizing signs and painted legends. , dAccomplishmehla in FY 204771 Sj * Implemented work order enterprise system (mySantaAna mobile phone Application) to track and service all sign maintenance service requests, s` Restriped one quadrant of the city. Action Plan for�FY 2018 19' * Continue to utilize work order enterprise system (mySantaAna mobile phone Application) to track and service all sign maintenance service requests. - ^' Restrlpe North East quadrant of the city. '.PERFORMANCEMEA§ORES Acfual AcfuaF; ,,E§timatetl Proposed .. FY15,16 .FY 18-17 _FY 1,7-18 ,= FY1819 Service Level Striping (all types - linear feet) 98,300 647,600 15,000,000 15,000,000 # of painted legends 8,400 5,400 7,000 7,000 # of painted curbs 74,100 33,000 50,000 50,000 # of signs repaired/replaced 1,550 400 600 600 ## painted arrows 1,400 1,100 1,500 1,500 2-129 GENERAL FUND GENERAL FUND ACCOUNTING UNIT Pub Wks -Roadway Marking/Signs 01117625 Account''" --" - :LINE ITEM`RESOURCES r ..-,:.COde ACTUAL FY 15.15 ACTUAL ! FY 1G "�7 PROJECTED FY 17;78 QROPOSED FY 1879 61000 Salaries Regular 240,905 571 0 0 61040 Salaries Overtime 4,581 142 0 0 61100 Retirement -Employer Contribution 44,348 37 0 0 61120 Medicare Insurance 3,495 3 0 0 61130 Healtb Insurance 57,462 37 0 0 61170 Retiree Health Benefits 3,569 0 0 0 61180 Worker Compensation Insurance 28,761 21 0 0 383,121 0 0 SUBTOTAL PERSONNEL 811 62300 Contract Services -Professional 424,110 507,082 548,000 548,000 424,110 548,000 548,000 SUBTOTAL CONTRACTUAL 507,082 63001 Miscellaneous Operating Expenses 126,141 19,508 20,000 20,000 126,141 20,000 20,000 SUBTOTAL COMMODITIES 19,508 65010 Rental City Equipment 564 94 0 0 65240 Public Works Administrative Cbarges 46,901 0 0 0 47,465 0 0 SUBTOTAL FDMD CHARGES 94 69801 IC Default Issue 1,097 0 0 0 1,097 0 0 SUBTOTAL MISCELLANEOUS 0 TOTAL 981,934 527,495 568,000 568,000 2-130 GENERAL FUND PUBLIC WORKS AGENCY PROGRAM Streetlight Maintenance 01117630 .Statement of:P,at ss. ,. ..... ;, Provide Santa Ann with a modern, energy efficient lighting system. This program includes the design review, maintenance, mod construction of street lighting systems to improve traffic and pedestrian safety, reduce maintenance costs, and discourage criminal activity. ;Accoinlshmenfsi FY 2Q1718 ....,, " * Purchase approximately 7,800 SCE owned streetlights, upgrade to LED fixtures and address under -lit areas throughout the City -Acf7on Plan for FY20i8 19: * Convert the purchased streelights to energy-saving LED fixture. a: --r =0-111 �- Ic aT Fs 1t 3�e _ M -iS'#IVIS£Sk 7vFf�! Eil :8 Service Level # of Edison -owned lights - LS -1 11,450 11,344 3,468 3,200 # of City -owned lights - metered - LS -3 1,742 1,872 1,952 2,500 # of City -owned lights - unmetered - LS -2 1,062 1,231 9,031 8,500 Efficiency % of outages evaluated and referred for repair 99 99 99 99 within 48 hours Average # of days to repair outages by contractor 2 2 2 2 Annual energy costs for street lighting ($) 2,563,275 2,102,767 2,250,000 1,850,000 2-131 GENERAL FUND GENERAL. FUND ACCOUNTING UNIT Pub Wks -Streetlight Maintenance 01117630 AccountACTUAL ACTUAL PROJ,ECTCD PROPOSED ;. LINE ITEM RESOURCESali Code FY' 1$1$ EY 18 17 FY 17 18 FY 18 19 61000 Salaries Regalar 44,591 37,097 54,036 109,885 61040 Salaries Overtime 722 242 635 0 61100 Retirement -Employer Contribution 10,762 11,557 19,693 33,505 61120 Medicare Insurance 489 524 764 1,595 61130 Health Insurance 9,676 9,375 13,087 23,260 61170 Retiree Health Benefits 652 0 0 0 61180 Worker Compensation Insurance 4,805 5,086 7,737 12,955 71,696 63,881 95,952 181,200 SUBTOTAL PERSONNEL 62000 Utilities 2,112,903 2,102,767 2,200,000 1,573,380 62120 Training, Transportation, Meeting 1,171 0 0 0 62300 Contract Services -Professional 119,235 96,105 100,000 122,810 62321 Maintenance& Repair Improvement 27,819 22,142 25,000 40,000 2,261,128 2,221,014 2,325,000 1,736,190 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 19,793 26,627 28,000 39,570 19,793 26,627 28,000 39,570 SUBTOTAL COMMODITIES 65100 Liability Charges 73,020 79,745 79,835 81,135 65240 Public Works Administrative Charges 71,761 71,760 71,760 51,350 144,781 151,505 151,595 - 132,485 SUBTOTAL FIXED CHARGES 66220 hnprovements Other Than Building 309,122 0 200,000 130,000 309,122 0 200,000 130,000 SUBTOTAL CAPITAL 67003 Loan Payment OBF 0 0 110,980 110,980 0 0 110,980 110,980 SUBTOTAL DEBT SERVICE 69801 IC Default Issue 0 67 0 0 0 67 0 SUBTOTAL MISCELLANEOUS 0 TOTAL 2,806,521 2,463,095 2,911,527 2,330,425 Job ADOPTED FY 17 78 PROPOSED FY 18 19 Code AU THORIZED;PEl2SONNEL ... .; @ -= Fu1lTime PartTime, FulhT�me - PartLme 06140 Projects Manager 0.25 0.25 04280 Street Lighting Maintenance Worker 1.00 1.00 TOTAL 0.00 1.25 0.00 1.25 2-132 .hc�;�1walnu: SANITATION ENTERPRISE - PWA PROGRAM Graffiti Removal Street Cleaning 01117642 Stateinentof Puepose . Ensure that all City streets are maintained free of graffiti. Aacgmpfisbments is FY 2017.18 * Recruit an additional, dedicated part-time Sr. Clerical Aide for the Graffiti Hotline to improve customer service. * Continue to proactively market the mySanmAna smartphone application to the public and emphasize additional reporting services. Acti,4 Plan fot',FY 2018 19 €. * Recruit an additional, dedicated part-time Sr. Clerical Aide for the Graffiti Hotline to improve customer service. * Continue to proactively market the mySantaAna smartphone application to the public and emphasize additional reporting services. PERFQRIvIANCE MEASURES Actual ? Actual Esttmatetl ,`Objective FY 15 16' ,,. ;�FY 16,17 ;:" FY17 18 := FY 18.19, ..;'., Service Level Graffiti Removal - Square Footage 4,250,000 4,051,000 4,200,000 4,200,000 # of graffiti locations cleaned 150,000 119,000 1,300,000 1,300,000 Total painted - Square Footage 3,625,000 3,508,000 3,500,000 3,500,000 Total water -blasted - Square Footage 500,000 452,000 425,000 425,000 Total Chemical - Square Footage 125,000 70,650 155,000 155,000 # of signs (graffiti removal) 4,250 3,680 4,000 4,000 2-133 GENERAL FUND GENERAL. FUND ACCOUNTING UNIT Pub Wks -Graffiti Abatement 01117642 Account°-� LINE ITEM RESOURCES "- ...,C6de ACTUAL FY 151.6 ... =ACTUAL ? ..: FY 7617 PitOaECTED '= PROPOSED;. 61000 Salaries Regular 0 0 46,032 56,145 61010 Salaries Cash Out/Separation 0 0 0 15,965 61020 Salaries Part -Time 0 0 14,326 18,570 61040 Salaries Overtime 0 0 349 0 61100 Retirement -Employer Contribution 0 0 12,479 17,820 61110 Part -Time Retirement 0 0 537 0 61120 Medicare Insurance 0 0 871 1,085 61130 Health Insurance 0 0 11,603 15,075 61180 Worker Compensation Insurance 0 0 6,001 8,685 0 0 92,197 SUBTOTALPERSONNEL 133,345 62010 Communications 0 0 1,000 1,000 62300 Contract Services -Professional 0 0 1,073,000 1,073,000 0 0 1,074,000 SUBTOTAL CONTRACTUAL 1,074,000 TOTAL 0 0 1,166,197 1,207,345 Class aaCotle AUTHORIZED PERSONNEL .,n _.. ADOPTED Full Trme FX 171$ - ;Part Trme- 2=12_ _ff Full Tlme D, ' Part T. 04040 Public Worlo Crew Leader 0.65 0.65 09070 Semor Clerical Aide, P/T 1.00 1.00 0.65 1.00 0.65 TOTAL 1.00 2-134 GENERAL FUND GENERAL FUND ACCOUNTING UNIT Pub Wks -Sanitation Services 01117643 Account- .` �, "" ""' " LINE ITEM RESOURCES C ode` .': ;_ : ; .., ACTUAL: FY dS18 _ AGTUAL .: FY 16-17 'PROJECTED FY17 18 rT glapSED',.. " FY 61000 Salaries Regular 416.746 61020 Salaries Part -Time 43,015 61040 Salaries Overtime 22,500 61100 Retirement -Employer Contribution 96,301 61110 Part -Time Retirement - 61120 Medicare Insurance 5,128 61130 Health Insurance 96,418 61170 Retiree Health BeneSts - 61180 Worker Compensation Insurance 61,078 0 0 0 741,186 SUBTOTAL PERSONNEL 62010 Commorabodmvs 10,000 62120 Training, Transportation, Meeting 1,250 62140 Membership, Subscription & Dues 1,253 62300 Contract Services -Professional 572,762 62321 Maintenance & Repair Improvement 25,000 62322 Maintenance & Repair Machinery & Equipment 1,250 0 0 0 611,515 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 25,000 63100 Uniforms & Tools 0 63300 Gas &Diesel 16,448 0 0 0 41,448 SUBTOTAL COMMODITIES 650tO Rental City Equipment 98,045 65011 Equipment Replacement Charges 10,338 65012 Accident Repair& Replacement Charge 1,740 65020 City Yard Rental 11,648 65040 Computer Services Charge - 65050 Info Tech Charges 45,065 65100 Liability Charges 30,450 65220 Treasury/Accounting Charges 12,055 65240 Public Works Administrative Charges - 65400 Indirect Costs SUBTOTAL FIXED CHARGES 0 0 0 209,341 66400 Machinery & Equipment 0 0 0 0 0 0 0 0 SUBTOTAL CAPITAL 67200 Principal -Capital Lease 0 0 0 733 0 0 0 733 SUBTOTAL DEBT SERVICE TOTAL 0 0 0 1,604,223 Job AUTHORIZED PERSONNEL ,'.. Code ,. : ! ,: DOPTED FWILme FY 1718 Part Time UKI-.PROPOSED,FYt619 Full Time Part lime 01772 Assistant Public Worlcs Maintenance Manager (A 0.34 0.34 04200 Data Entry Office Asst 0.50 0.50 00440 Equipment Operator 2.00 2.00 04060 Maintenance Worker E 6.00 6.00 01200 Management Aide (UC) 0.34 0.34 06140 Projects Manager 0.34 0.34 04040 Public Works Crew Leader 1.00 1.00 04519 Public Worn Dispatcher 0.17 0.17 04430 Public Works Maintenance Manager (MM) 0.34 0.34 04330 Tree Maintenance Supervisor 1.00 1.00 04170 Tree Trimmer 2.00 2.00 09070 Senior Clerical Aide, P/T 1.00 1.00 09240 Sr. Maintenance Aide I, P/T 4.00 0.00 09260 Sc Maintenance Worker, P/T 0.00 4.00 TOTAL 14.03 5.00 14.03 5.00 2-135 GENERAL FUND GENERAL FUND ACCOUNTING UNIT Pub Wks-SARTC Maintenance 01117650 Account -�:fl�mpnl- JtALH.. -4 .. ... ------- 0F'QSEDKL�LINEI , RESOURCE CodeFl(95 "Em fib „= FY67 Y, 62300 Contract Services -Professional 0 0 300,000 —T00—,000 0 SUBTOTAL CONTRACTUAL 0 0 0 TOTAL 0 0 300,000 0 2-136 GENERAL FUND DEPARTMENT RESOURCE SUMMARY 2-137 ACTIUkT.IES ACTUAL :.ACTUAL PROJECTED.`PROPOSEOi .;. F.Y15;16 ..:FY 1817 ,i..FY.1718 FYi819':'i"" 01118810 Economic Development 455,598 592,396 835,297 759,038 01118811 Homeless Services 0 0 0 196,069 01118825 Sales Tax Rebate 0 0 15,000 25,000 TOTAL 455,598 592,396 850,297 980,107 SE OPERATING EXPENSE.°. q,CTUAL 'gCTUAL PFOJECTED PROPOSED' _.. .z ..i F 15:16 YY1817 ,F FY 1718 Xii 61000 Personnel 348,779 338,223 441,992 813,530 62000 Contractual 60,708 202,631 342,700 83,693 63000 Commodities 25,058 7,534 12,000 12,606 65000 Fixed Charges 21,053 44,008 53,605 70,278 TOTAL 455,598 592,396 850,297 980,107 Job ADOPTED FY17 18 PROPOSED FY -18 19 AUTHORIZED PERSONNEL Code -; Full Time .Park Tame n Full T,Ime :Park Time:i 2870 Executive Director of Community Development 0.45 0.45 3750 Homeless Services Manager 0.00 1.00 0350 Economic Development Specialist III 1.00 1.00 0550 Economo Development Specialist lI 1.00 1.00 0151 Principal Management Analyst 0.00 0.15 0150 Senior Management Analyst 0.15 0.00 7321 Cormmmity Development Commission Secretary 0.45 0.45 9770 Administrative Aide U0 1.00 0.00 1.00 TOTAL 3.05 1.00 4.05 1.00 2-137 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT PROGRAM Various To retain and attract businesses, jobs, and investment in Santa Ana by providing timely information and assistance to businesses, through various services and programs thatfoster business development. Efforts focus on fostering a positive image of the City among professionals influencing site selection decisions and connnunicating the availability of incentive programs designed to aid businesses. Extensive competition mid the need for a strong and diverse business base make it imperative that the Agency continues to conduct a pro -active business retention & attraction progran. _R-aptai:=aF r x Facilitated the negotiation of an Exclusive Negotiations Agreement for redevelopment of 3rd and Broadway parking structure site. * Completed sale and development of city -owned property at 1232-1244 S. Bristol for Davits, Dialysis Center. * Over 450 businesses have been visited by the City/Chamber Business Retention Team during FY 16-17 & 17-18. * Worked with local stakeholder groups to pass a Resolution of Support for Workers Cooperatives. * Oversaw administration of Chamber of Commrnerce contract for tourism and marketing. * Successfully attracted National Forensics Association conference to Santa Ana for 2019. • Released RFQ/Development Concepts solicitation for the YMCA building * Continued presence at International Council of Shopping Centers conference marketing development and retail * Continued partnership with Chamber of Commerce on Economic Development Council. * Worked with over 55 companies to find sites in Santa Ana (Del Amo Motorsports, Aldi, IPC USA) * Worked with over 65 companies to assist them with the Planning and Building process. a Continued to facilitate City's participation in the Orange County Recycling Market Development Zone, an economic development tool that will provide incentives to stimulate business development in Santa Ana. * Facilitated project with design fine Gensler in the development of the South Main Visioning Plan for public improvements such as new shade trees, street lighting, bus shelters, and enhanced crosswalks for the area. * Implement citywide branding strategy pending the allocation of resources. * Implement economic development strategic plan pending the allocation of resources. * Continue to monitor and meet with largest employers and highest sales tax generators. * Continue to support small businesses through partnerships with SBA, SBDC, and Chamber of Commerce. * Continue to administer small business incentive grants utilizing CDBG funds. * Implement Arts and Culture Master Plan. * Develop content for new economic development portal on City's website. • Conduct Broker/Developer bus tour to highlight city -owned properties and privately -owned vacant properties as potential development opportunity sites. * Continue to support for small business and worker cooperatives in the City. * Market city -owned property for disposition and development. * Collaborate with City of Garden Grove to plan to potentially redevelopment Willowick site. EENBOM d a v bs€� y �_ R] M. VIEASiJ tG s ps �: _Ed i-10 eRm1 _ate Service Level # of businesses assisted 300 300 300 300 # of businesses visited 260 330 350 400 2-138 GENERAL FUND COMMUNITY DEVELOPMENT AGENCY ACCOUNTING UNIT Economic Development 01118810 Account LINE ITEM RESOURCES ACTUAL ":ACTUAL'' PROJECTED Pi2OPOSED' :: Code _.r_ ::, ? ,F,Y15 16 ;,FY 16 17.: FY,17.1'.8 �.. ' FY:18-19° 61000 Salaries Regular 242,835 199,971 236,079 388,915 61020 Salaries Part -Time 10,209 30,911 60,000 30,050 61040 Salaries Overtime 2,677 3,243 6,000 0 61100 Retirement -Employer Contribution 47,343 57,803 85,601 130,205 61110 Part -Time Retirement 77 0 0 0 61120 Medicare Insurance 3,632 3,273 4,708 6,075 61130 Health Insurance 35,869 40,709 42,893 67,000 61170 Retiree Health Insurance 2,051 0 0 0 61180 Workers Compensation Insurance 4,086 2,313 6,711 13,750 SUBTOTALPERSONNEL 348,779 338,223 441,992 635,995 62000 Utilities 111 130 0 0 62010 Communications 7,424 4,380 6,538 7,400 62012 Cellular Phone Charges 161 650 2,189 650 62120 Training, Transportation, Meeting 6,260 6,467 6,000 2,050 62140 Membership, Subscription & Dues 1,169 50 10,092 11,430 62200 Advertising 2,210 925 12,737 6,000 62201 Business Promotion 10,500 8,655 0 0 62251 Other Agency Services 0 14,438 0 0 62300 Contract Services -Professional 25,463 165,472 288,500 19,044 62302 Contracted Vendor Personnel Services 1,215 890 467 585 62400 Auditor Fee 684 313 250 0 62600 Parking Validation 1,011 131 927 1,000 62700 Auto Expense 4,500 130 0 6,000 SUBTOTAL CONTRACTUAL 60,708 202,631 327,700 54,159 63001 Miscellaneous Operating Expenses 25,058 7,484 12,000 11,268 63300 Gas & Diesel 0 50 0 0 SUBTOTAL COMMODITIES 25,058 7,534 12,000 11,268 65000 Building Rental 9,065 16,615 22,280 22,820 65010 Rental City Equipment 0 425 0 0 65012 Accident Repair & Replacement 0 14 0 0 65040 Computer Service Charge 260 1,574 1,840 2,044 65050 Info Tech Charges 4,509 7,079 8,275 9,192 65100 Liability Charges 7,219 18,144 21,210 23,560 65400 Indirect Costs 0 157 0 0 SUBTOTAL FIXED CHARGES 21,053 44,008 53,605 57,616 TOTAL 455,598 592,396 835,297 759,038 2-139 GENERAL FUND COMMUNITY DEVELOPMENT AGENCY ACCOUNTING UNIT Economic Development 01118810 o PROJCC7ED;FYM718 PROP.QS�D Y7819 A0TH9RI'Ep PERSQNNEL Code _ Full Time ;PartFall �jme Fant ] ime ':' 2870 Executive Director of Comrmnity Development 0.45 0.45 0350 Economic Development Specialist In 1.00 1.00 0550 Economic Development Specialist II 1.00 1.00 0151 Principal Management Analyst 0.00 0.15 0150 Senior Management Analyst 0.15 0.00 7321 Community Dev, Commaission Secretary 0.45 0.45 9770 Administrative Aide 1.00 1.00 3.05 1.00 3.05 1.00 TOTAL 2-140 COMMUNITY DEVELOPMENT AGENCY HOMELESS SERVICES PROGRAM 01118811 To utilize a multi -disciplinary approach to address homelesssness, especially concerning; health and safety conditions, provision of outreach and engagement activities, and collaborative work with community partners to address homelessness in Santa Ana. The guiding principles include: Goal of bringing bestpractices ofhomeless service delivery to the City of Santa Ana, such as the Housing First and Harm Reduction model. * Strengthend collaboration with the County of Orange and other cities in coordination of homeless services and * Increased assistance to individuals experiencing homelessness and addressing areas ofhousing, employment, substance abuse treatment, medical health and other basic needs. * Coordinate services with law enforcement agencies, affordable housing, homeless outreach, housing navigation, and/or case management. SERVICE PROGRAM Activities implemented throughout the City to address homelessness will be coordinated by the Commumiry Development Agency. In Fiscal You 2018-2019, activiftes will include: 1. Supporting the permanent and long-term solution of Permanent Supportive Housing; 2. Strengthening the collaboration with the County of Orange, other cities, and stakeholders in the coordination of homeless services and the development of a regional plan, 3. Developing and implementing a city-wide strategic plan to address and reduce homelessness. a. Participate and provide leadership within the Orange County Coordinated Entry System, Continuum of Care Board, and Committees. 2-141 GENERAL FUND COMMUNITY DEVELOPMENT AGENCY Homeless Services 61000 Salaries Regular 61100 Retirement -Employer Contribution 61120 Medicare Insurance 61130 Health ,Insurance 61180 Workers Compensation Insurance 0 SUBTOTALPERSONNEL 62010 Connnunications 62012 Cellular Phone Charges 62120 Training, Transportation, Meeting 62300 Contract Services -Professional 0 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 0 SUBTOTAL COMMODITIES 65000 Building Rental 65040 Computer Service Charge 65050 Info Tech Charges 65100 Liability Charges 0 SUBTOTAL FIXED CHARGES 0 TOTAL * Fundr for FY 17-18 were appropriated in AU 01118810. 3750 Homeless Services Manager TOTAL 2-142 ACCOUNTING UNIT 01118811 0 0 0 114,950 0 0 0 44,455 0 0 0 1,665 0 0 0 10,765 0 0 0 5,700 0 0 0 177,535 0 0 0 510 0 0 0 684 0 0 0 2,500 0 0 0 840 0 0 0 4,534 0 0 0 1,338 0 0 0 1,338 0 0 0 5,015 0 0 0 449 0 0 0 2,020 0 0 0 5,178 0 0 0 12,662 0 0 0 196,069 1.00 1.00 1.00 0.00 1.00 0.00 GENERAL FUND COMMUNITY DEVELOPMENT AGENCY ACCOUNTING UNIT Sales Tax Rebate 01118825 Account:.:' °LINE ITEM RESOURCES ACTUAL aACTUAL; PROJECTED PROPOSED .Code,- _ .FY'15-16 ° 1FY16-17, ! ... FY 17-18, , FY'i78.19i 62300 Contract Services -Professional 0 0 15,000 25,000 SUBTOTAL CONTRACTUAL 0 0 15,000 25,000 TOTAL 0 0 15,000 25,000 2-143 GENERALFUND RESOURCE SUMMARY VARIOUS ACCOUNTING UNIT Cannabis Program 011 -VARIOUS 'ria' ,I: yAv. RIM =.x..cv MW REVENUES 01102002 - 50046 Medical Marijuana Business License Tax 2,260,000 01102002-51615 Adult -Use Retail Operating Agnm. Fees 5,500,000 01102002-`51100- Commercial Cannabis Operating Agreement Fees- 7,800,000 51103 Cultivation, Distribution, Manufacturing and Tcsting 01116002 - 51613 Adult -Use Retail Cannabis Reg Fee 0 01116002 - 51614 Adult -Use Retail Regulatory Safety Permit 205,460 01114002 - 51706 MMD Regulatory Safety Permit 0 01116002 - 55605 MMD Administrative Citation 27,810 01116002 -53626 MMD Registration Application Fees 1,700 TOTALREVENUES 0 0 0 15,794,970 EXPENDITURES 01108016 City Attorney's Office 399,465 01110016 Finance & Management Services 127,905 01114016 Police Department 1,268,797 01116016 Planning & Building Agency 373,611 01113203 Reserve for Approp. - Youth Programs 2,600,000 01113203 Reserve for Approp. - Cannabis Enforcement 2,600,000 7,369,778 011 Various Assigned to General Fund Operations 8,425,192 TOTAL EXPENDITURES 0 0 0 15,794,970 ". .,,- OPERATING EXPENSE .�::, : ... .� ._.. .....:: I: .._ ..:.:..... .... ADTAIAL L FY 1516...E ACTUAt,; FY 15-17"j. ADOPTED ...._.FY 17-18* .. PRQPO$ED ., FY 18 61000 Personnel 2,029,755 62000 Contractual 111,743 63000 Commodities 23,360 65000 Fixed Charges 0 0 0 4,920 69000 Reserve Approp. Youth Pgms/Enforcement 5,200,000 7,369,778 Assigned to General Fund Operations 0 0 0 8,425,192 15,794,970 TOTAL *Expenditure actuals for FT 15-16 through 17-18 are oflected in the respective Departmental budgetsig; QR4ZE0 RE orfx'I� �g �Ifll 1..`',E:- , r'4 P-RQPaE`is''ogM V5.�.f,�_��'3n�ii.'.'t;,�,�?v#'anf*.%-�� 4 E,CH -' 0471 Assistant City Attorney 2.00 0770 Code Enforcement Officer 2.00 7070 Police Officer 5.00 6521 Revenue Contract/Compliance Examiner 1.00 2500 Police Sergeant 1.00 TOTAL 0.00 0.00 11.00 0.00 Positions are reflected in the respective Departmental budget - Generat Fund Summary 2-144 GENERAL FUND CANNABIS PROGRAM ACCOUNTING UNIT Youth Programs/Cannabis Enforcement 01113203 69011 Reserve for Approp. - Youth Programs 1 0 69011 Reserve for Approp.- Cannabis Enforcement 0 TOTAL 0 0 0 2,600,000 0 0 2,600,000 0 0 5,200,000 CITY ATTORNEY'S OFFICE ACCOUNTING UNIT Cannabis Program 01108016 61000 Salaries -Regular 61100 Retirernent-Employer Contribution 61120 Medicare Insurance 61130 Health Insurance 61180 Workers Compensation Insurance TOTAL 0 0 0 0 0 0 0 Salaries -Regular 0 258,525 0 Medicare Insurance 0 79,300 0 Workers Compensation insurance 0 3,750 0 Miscellaneous Operating Supplies 0 45,065 0 TOTAL 0 12,825 0 0 0 399,465 0471 Assistant City Attorney2.00 TOTAL 0.00 0.00 2.00 0.00 FINANCE & MANAGEMENT SERVICES AGENCY ACCOUNTING UNIT Cannabis Program 01110016 61000 Salaries -Regular 61100 Refinement -Employer Contribution 61120 Medicare Insurance 61130 Health Insurance 61180 Workers Compensation insurance SUBTOTALPERSONNEL 63001 Miscellaneous Operating Supplies SUBTOTAL COMMODITIES 0 TOTAL 1 01870 Revenue Contract Compliance Examiner 0 0 81,610 0 0 25,035 0 0 1,185 0 0 17,595 0 0 2,480 0 0 0 127,905 0 0 0 0 0 0 0 0I 0 I 0 127,905 1.00 0.00 0.00 1.00 2-145 GENERALFUND POLICE DEPARTMENT ACCOUNTING UNIT Cannabis Program 01114016 ;-A fiNE ITEM RESOURCES Coda ACTUAL FY157¢ ACTUAL FY 16:17a AbOP7Eb' FY 1Y1ff PROPOSED ` PY 18 M9 61000 Salaries-Rc6'ular 0 0 0 770,283 61040 Saltries-Ovorthno 0 0 0 117,232 61100 Retiremont-Empleyor Contribution 0 0 0 100,085 61120 Medican losnrance 0 0 0 11,158 61130 Health lnsumnce 0 0 0 119,136 61170 Retiree Health Benefits 0 0 0 5,777 61180 Workers Cosnpcesation Insurance 0 0 0 71,856 SUBTO'I'ALPERSONNEL 0 1,195,527 0 0 62010 Communications 0 0 0 5,400 62120 Training & Transportation 0 0 0 5,000 62300 Contract Serveies Professional 0 0 0 53,189 SUBTOTAL CONTRACITIAL 0 0 0 63,589 63001 Miscellaneous Operating Expense, 0 0 0 9,681 SUBTOTAL COMMODITIES 0 9,681 0 0 TOTAL 0 0 0 1,268,797 "` AUTHORIZED PERSONNEL ADOPTED - .F.ull Sime PY 17 78 p pad Tame PROPOSED -ullTme FY'1S'19 -act Xlryle= 01990 Police Officer 5.00 01710 Sergeant 1.00 TOTAL 6.00 0.00 0.00 0.00 PLANNING & BUILDING AGLNCY ACCOUNTING UNIT Cannabis Program 01116016 .:Attount -.; LINE ITEM RESOURCES ,� ACTUAL ACTUAL. . FY ADOPTED PROPO5Ob 61000 Salaries-Rogular 0 0 0 212,788 61100 Retioravet-Employer Contribution 0 0 0 66,139 61120 Medicare Insurance 0 0 0 3,085 61130 Health Insurance 0 0 0 18,892 61180 Workers Compensation Insurance 0 0 0 5,954 SUBTOTAL PERSONNEL 0 306,858 0 0 62010 Cormnuntrainers 0 0 0 4,007 62120 Training &Transportation 0 0 0 1,846 62140 Membership, Subscription & Dues 0 0 0 615 62200 Advertising 0 0 0 0 62300 Contract Servcies Professional 0 0 0 41,686 0 0 SUBTOTAL CONTRACTUAL 0 48,154 63001 Miscellaneous Operating Expenses 0 0 0 12,000 63300 Gas &Diesel 0 0 0 1,679 SUBTOTAL COMMODITIES 0 13,679 0 0 65010 Equipment Rental, City 0 0 0 4,320 65012 Accident Repair&Replacement 0 0 0 600 0 0 SUBTOTAL FIXED CHARGES 0 4,920 TOTAL 0 0 0 373,611 -=Job _ =5 AUTHORIZED PERSONNEL ADOPTED T,Full Lms FY97-16 Part Tim PROPOSEDFY ..Full Time .. IS•19 ': "':Part Time'; - 0770 Code Enforcement Officer 2.00 2.00 TOTAL 2.00 0.00 2.00 0.00 2-146 SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT Public, Educational and Governmental (PEG) TV Fund 02113200 '.":. Statement of Pur06se To provide capital equipment and support services for the City's cable TF operations. Account ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED :LINE �ode ..: - FY 1,5,16, FY 181.7:'' =; FY t7=18 FY!18-19 REVENUES: 50001 Balance from Prior Year 0 0 266,996 20,000 50054 CATV PEG Access Support 250,401 88,790 240,000 240,000 58000 Earnings on Investment 10,560 11,964 13,000 13,000 260,961 100,754 519,996 273,000 EXPENDITURES: 62300 Contract Services- Professional 2,783 4,302 0 30,000 SUBTOTAL CONTRACTUAL 2,783 4,302 0 30,000 63001 Misc Office Expense 31,433 22,116 423,600 33,000 SUBTOTAL COMMODITIES 31,433 22,116 423,600 33,000 66220 Improvements Other Than Building 0 0 0 210,000 66400 Machinery & Equipment 2,246 0 - 96,396 0 SUBTOTAL COMMODITIES 2,246 0 96,396 210,000 TOTAL 36,462 26,418 519,996 273,000 2-147 SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT Fees and Donations Fund 02213200 St - -11,1-1.1 11- Purpose To provide additional supportfor parr library, recreation and zoo programs through donations and special revenue sources. iAccount LINE ITEM RESOURCES .; Cotle,n , „- ....::..... , _ ., - ACTUAL F,.YiS i6 :ACTUAL: ` PROJECTED PROPOSED REVENUES 57010 Miscellaneous Recoveries 47,918 46,003 16,204 15,000 57081 Gifts and Donations 17,301 17,192 23,485 20,000 58000 Earnings on Investment 4,110 4,364 4,815 5,000 69,328 67,559 44,504 40,000 EXPENDITURES: 62300 Contract Services - Professional 12,758 23,138 8,000 20,000 SUBTOTAL CONTRACTUAL 12,758 23,138 8,000 20,000 63001 Mise Office Expense 3,836 12,082 10,000 20,000 SUBTOTAL COMMODITIES 3,836 12,082 10,000 20,000 TOTAL 16,594 35,220 1.8,000 40,000 2-148 GENERAL FUND STRATEGIC PLAN PROJECTS (STRATEGIES) PURPOSE: In 2015, the City of Some Aim Mayor and City Council approved a Surplus Allocation Plan due to increased revenue and decreased expenditures across the City in the previous fiscal year. The Surplus Allocation Plan outlines specific one-time expenditures for these Rinds. The projects represent improvements throughout fie community in Bre areas of Facilities & Assets, Technology, Investment, Parks, and Safety & Security (see next page for a list ofpmjects and their amounts). Funds are not imbedded in department budgets, but rather separated in a different auto to track performance and accommodate multi-year efforts. 05014018 Police: Body Cameras 62300 Contract Services -Professional ACTUAL ACTUAL PROJECTED PROPOSEI 63001 Miscellaneous Operating Expenses FY 15-16 FY 16-17 FY 1748 FY 18-19 REVENUES Planning &Building: General Plan Cpdwalikan, East Zone Expansion 61000 05002002 23,793 188,792 411,595 0 61020 50001 Balance From Prior Year 0 0 5,228,811 2,620,113 59000 011 Transfer from Fund 11 11,250,000 0 0 1,450,000 TOTAL COUNCIL SPECIAL PROJECTS REVENUES 11,250,000 0 5,228,811 4,070,113 EXPENDITURES Medicare 444 3,154 5,970 0 05005018 CMO Projects: Homelessness/Conrnrunications 1,270 18,188 70,630 0 62300 Contract Services -Professional 99,750 8,218 0 0 63001 Misc. Operating Expenses 33,944 1,410 27,500 0 69011 Reserve Appropriation 0 0 0 2,470,113 05010018 Finance Projects: Pension Stability 62303 Pension Stability 0 0 0 0 05010021 Finance: SARTCICity HalUJail/Nembope Library/Grand Central/Corbin/EF SalvadoWerorne 66200 Building Improvement 5,702 703,896 100,000 0 05010022 Finance: City Fleet Replacement Public World Agency:CIS/CIP-Asset Management 66400 Machinery & Equipment 353,164 733,321 900,000 0 05010023 Finance: Corporate Ya'd Misc, Operating Expenses 2,972 0 0 66200 Building Improvement 518,354 125,000 150,000 0 05010024 Information Services: Equipment UpgradelNetwork-Data Ce teNPermits/Eudget 0 59,392 150,000 62300 Contract Services -Professional Miscellaneous Operating Expenses 20,738 14,104 66400 Machinery & Equipment 76,476 408,901 1,398,250 0 05013018 Parks & Recreation: Pa•ks & Facilities Improvements, i.e. Lighting/Chyle Centen✓Tennis Courts/Soccer Field 66200 Building Improvement 48,900 66220 Improvements Other'Fhan Buildings 173,841 1,634,848 1,130,770 0 68000 74 Transfer to Civic Center 419,000 0 0 0 05014018 Police: Body Cameras 62300 Contract Services -Professional 0 2,476 340,627 0 63001 Miscellaneous Operating Expenses 444 05016018 Planning &Building: General Plan Cpdwalikan, East Zone Expansion 61000 Salaries 23,793 188,792 411,595 0 61020 Salaries Part -Time 17,359 42,947 0 0 61100 Retirement 6,150 57,956 95,300 0 61110 Pert -Tune Retirement 341 1,261 0 0 61120 Medicare 444 3,154 5,970 0 61130 Employees Insurance 1,270 18,188 70,630 0 61180 Workers Compensation 326 2,330 4,280 0 62300 Contract Services -Professional 53,317 4,207 116,785 150,000 63001 Mise. Operating Expenses 145 4,508 22,104 0 05016019 Planning & Building: Gea,,alP1a dFY 18-19) 62300 Contract Services -professional 0 0 0 850,000 05016XXX Planning & Building: General Plan (FY 19-20) 62300 Contract Services -Professional 0 0 0 600,000 05017018 Public World Agency:CIS/CIP-Asset Management 62300 Contract Services -Professional 34,457 187,674 305,000 0 63001 Misc, Operating Expenses 2,972 0 0 0 05018018 Community Development: City-wide Placemaking & Branding 62300 Contract Services -Professional 0 59,392 150,000 0 63001 Miscellaneous Operating Expenses 14,104 TOTAL COUNCIL SPECIAL PROJECTS EXPENDITURES 1,820,807 4,272,665 5,228,811 4,070,113 2-149 GENERAL FUND COUNCIL SPECIAL PROJECTS (STRATEGIES) -CONTINUE TECHNOLOGY APPROVED GIS System Development ALLOCATION Projects and Programs: 1,065,000 FACILITIES & ASSETS 273,600 Corbin Center 50,000 Corporate Yard 650,000 Grand Central Building 450,000 Jail Facility 150,000 City Hall 155,000 Newhope Library 40,000 Jerome Center 50,000 EI Salvador Center 15,000 City Fleet Replacement 1,300,000 Calle Carrico Street 25,000 TECHNOLOGY 50,000 GIS System Development 125,000 Network, Data Centers, Cmmrmnications 1,065,000 IT Equipment Upgrade 273,600 Financial Budgeting Application 400,000 Planning & Building Permitting Application 300,000 Conwrmications Equipment 120,000 Communications Equipment 70,000 Public Works CIP, Assct Management 300,000 INVESTMENT 50,000 Santa Ane City -Wide Branding Study 200,000 General Plan Update 1,000,000 Metro East Zone Expansion 100,000 Pension Stability Fund 500,000 Placemaldng City -Wide 100,000 SARTC Deterred Maintenance -HVAC 650,000 PARKS Angel Park Restroom Renovations 50,000 Riverview Basketball Court & Parking 97,400 Santiago Bike Trail Resurfacing 70,000 Santiago Playground Equipment Replacement 230,000 Bomo Koral Sidewalk/Wallcway Renovations 150,000 Dan Young Soccer Field 92 640,000 Cabrillo Park Tennis Court Renovations 75,000 Windsor Termis Courts 140,000 Civic Center Joint Powers Auth. Renovations 419,000 SAFETY & SECURITY Body Cameras 350,000 Security Lights (Various Locations) 540,000 Homeless 400,000 TOTALALLOCATION 11,250,000 2-150 GENERAL FUND CAPITAL PROJECTS PURPOSE: The Capital Outlay Fund accounts for the City's capital spending. In recent years, revenue from this fimd has primarily been derived through transfers fiom the General Fund. Prior to passage of Reposition 13 in 1978, fire City set a property tax sufficient to support its capital needs and payments on City Hall, With the passage of Proposition 13, the City's flexibility in setting the property tax rate was in effect eliminated. TOTAL PROJECTS AND OTHER EXPENDITURES 2-151 FV 15-16 FV 16-17 FV 17-18 FV 18-19 REVENUES 5102002 MISCELLANEOUS REVENUES 50001 Balance From Prior Year 0 0 440.367 394,925 57960 Rental of Property 423,500 423,500 0 0 58004 Interest Earned on Bond Proceed 33,662 31,578 33,691 0 58005 Investment Income - Trustee 8 171 329 0 59000 101 Transfer from Fund 101 0 901 0 0 59000 11 Transfer from Fund 011 0 1,161,459 292,000 292,000 59000 27 Transfer from Fund 027 0 450 0 0 59000 60 Transfer from Fund 060 0 20,726 0 0 59000 68 Transfer from Fund 068 0 5,407 0 0 59000 75 Transfer from Fund 075 0 3,605 0 0 59000 86 Transfer from Fund 086 0 3,154 0 0 59301 Financing Proceeds 0 1,462,000 0 0 SUBTOTAL MISCELLANEOUS REVENUES 457,170 3,112,952 766,387 686,925 05113002 CAPITAL OUTLAY FUND 50001 Balance From Prior Year 0 0 0 531,340 53332 Baseball Surcharge 8,184 6,212 4,983 5,000 57000 Expense Reimbursement 0 0 4,319 0 57363 Cell Tower Lease Agreements" 572,364 547,629 583,192 613,620 SUBTOTAL PARICS CAPITAL OUTLAY FUND 580,548 553,841 592,494 1,149,960 TOTAL REVENUES 7037,718 3,666,793 1,358,881 1,836,885 EXPENDITURES 5105015 Nora -Departmental 62304 Patnership Costs 0 643,567 0 0 66200 Building Improvement 276,353 0 269,367 223,925 66220 Improvements Other Than Buildings 0 7,745 0 0 67100 Principal -Debt Service 0 0 463,000 463,000 67200 Principal -Capital Lease 0 556,052 0 0 67210 Interest -Capital Lease 0 55,651 0 0 67401 Issuance Cost 0 5,000 0 0 SUBTOTAL NON -DEPARTMENTAL 276,353 1,268,015 732,367 686,925 EXPENDITURES 05113263 Parklaye oveenents 62300 Contract Services -,Professional 0 0 19,383 0 62320 Maintenance& Repair Buildings &Ground 22,088 21,628 62,672 150,000 63200 Operating Materials& Supplies Buildings/(hounds 97,841 10,788 28,741 150,000 65205 Internal Departments Personnel Charges 67,379 17,636 2,060 0 66220 Improvements Other Than Buildings 350,813 393,940 696 531,340 66400 Machinery & Equipment 0 33,818 0 0 69011 Reserve Appropriation 0 0 0 318,620 SUBTOTAL PARK IMPROVEMENTS 538,121 477,810 113,552 1,149,960 TOTAL CAPITAL OUTLAY EXPENDITURES 814,474 ],745,825 845,919 1,836,885 PROJECTS Parc Improvements (Cell Tower)* 300,000 State Building Improvements 70,835 Santiago Gas House Area 395,820 Zoo Master Plan 44,555 City Hall/Council Chambers Improvements 223,925 Miscellaneous 20,130 TOTAL PROJECTS 1,055.265 *Restricted funds to be used in parks with cell towers. OTHER EXPENDITURES Debt Service- Fire Stafion 1 292,000 Debt Service - Appellate Court 171,000 Reserves 318,620 SUBTOTAL OTHER EXPENDITURES 781 690 TOTAL PROJECTS AND OTHER EXPENDITURES 2-151 GENERAL FUND STRATEGIC PLAN PROJECTS (STRATEGIES) „FUnd 52 Stiategll8n FuriiiI'ROGR),4�7' Ai PURPOSE: In 2012, the City of Santa Para Mayor and City Council adopted the Sunshine Ordinance to enhance transparency and foster connnmilty engagement M element of the Sunshine Ordinance was the development of a 5 -year Strategic Plan to re-establish the City's mission, vision acrd goals that guide the City's'finure. Following an 1 l -month strategic planning process and extensive community engagement efforts, on March 18, 2014, the Council adopted the 5 -year Strategic Plan, The Strategic Plan includes a total of 7 goals, 33 objectives and 147 strategies. 0 the 147 strategies, 106 are funded within the depar anantal operating budgets. The remaining 39 unfunded strategies were prioritized by staff. In May 2014, Council approved an additional $3.OM for 23 of the highest and high priority strategies. The Strategic Plan fund accounts for these strategies not imbedded in departmental budgets. Revenues for this limit ate derived through transfer ofmordes from the general fund. As additional funding becomes available, staff will provide further rewwnendations to limit all other remaining unfiinded strategies. Implementation of tire Strategic Plan eonin eneed July 1, 2014. ACTUAL ACTUAL PROJECTED PROPOSED FV 15-16 FY 1647 FY 17-18 FY 18-19 REVENUES 05202002 50001 Balance, From Prior Year 0 419,345 2,494,500 700,000 59000011 Transfer flmn Fund 11 3,014,500 2,140,035 0 1,794,500 TOTAL STRATEGIC PLAN FUND REVENUES 3014,500 2,559,380 2494,500 2,494,500 EXPENDITURES 05205018 Non -Departmental 61020 Salaries&Wages - Temporary 176,220 184,022 0 0 61040 Salaries Ovetime 46 700 0 0 61100 Retirement Plan 1,255 10,709 0 0 6 t 110 Part-time Rothement 6,407 5,614 0 0 61120 Medicare Examine. 2,542 2,680 0 0 61130 Health Insurance (195) 0 0 0 61180 Compensation Insurance 2,667 3,317 0 0 62300 Connect Services - Professional 2,327 11,660 50,000 0 191,268 218,701 50,000 0 05209018 Personnel Services Agency 61020 Salarys&Wages - Regular 0 0 200,000 250,000 0 -5 ,10- 05210018 Finance as Management Services 62300 Contract Services - Profeasional 9,500 9,500 109,500 109,500 05213018 Parlo& Recreation Community Services 61000 Salaries Regular 163,378 171,098 238,075 297,225 61020 Salaries Temporary 418,269 409,229 544,065 554,325 61040 Salaries Overtime 9,381 13,910 16,000 16,000 61100 Retirement Plan 46,169 50,582 76,880 106,915 6 1110 Pail -time Retirement 14,749 15,200 20,455 20,840 61120 Medicare Insurance 8,327 8,508 11,465 12,445 61130 Health lnsmanoe 18,754 19,706 29,445 54,080 61170 Retirce Health Benefits 2,665 0 0 0 61180 Compensation Insurance 14,654 14,837 29,650 37,750 62120 Training, Transportation, Meeting 0 1,378 0 0 62140 Memberships & Subscriptions 941 308 0 0 62300 ContractServices - Professional 119,391 157,924 290,000 260,235 63001 Operating Materials & Supplies 217,620 101,320 153,965 50,185 66220 Improvements 0 50,000 0 0 1,034,298 1,013,999 1,410,000 1,410,000 05214018 Pollee Department 62300 Contract Services -Professional 0 0 0 0 05216018 Planning&Building Agency 61000 Salaries Regular 99,376 137,810 206,418 208,718 61020 Salaries Pan -Time 0 3,270 0 0 61040 Salaries Overtime 261 0 500 500 61100 Rat'irementPlan 23,234 27,208 31,602 31,602 61110 Part -Time Retirement 123 0 61120 Medicare Insurance 1,429 1,736 2,326 2,326 61130 Employees Insurance 25,179 11,055 40,922 40,922 61170 Retires Health Benefits 0 0 1,364 1,364 61180 Compensation Insurance 983 1,390 2,068 2,068 62120 Training, Transportation, Meeting 0 3,918 800 10,000 62140 Membership, Subscription, Dues 0 0 500 0 62300 Contract Services - Professional 3,295 0 22,000 42,500 63001 Operating Materials & Supplies 18,030 11,179 29,000 10,000 63300 Gas & Diesel 0 0 2,000 0 65010 Equipment Rental, City 0 0 10,500 0 171,788 197,688 350,000 350,000 2-152 GENERAL FUND STRATEGIC PLAN PROJECTS (STRATEGIES) -CONTINUE Strategn: Plan Fetid':- ' `: '' .. PROGRAM ACTUAL ACTUAL PROJECTED PROPOSED Strategies: FY 1546 FY 16-17 FY 17-18 FY 18-19 05218018 Community Development ACTUAL ACTUAL PROJECTED PROPOSED 61000 Salaries Regular 27,788 4,234 67,290 74,785 61020 Salaries Temporary 0 0 0 0 6t040 Salaries Overtime 1,281 67 0 3,000 61100 Retiremerp Plan 5,564 1,093 22,470 28,920 611 t0 Pert -Time Retirement 79 133 160 160 61120 Medicare Insurance 439 114 1,035 1,145 61130 Employees Insurance 4,356 1,203 10,515 18,515 61180 Compensation insurance 681 44 1,360 2,275 62010 Conununicadon 0 0 0 600 62012 Cellular Phone Charges 0 0 0 720 62120 Training, Transportation, Meeting 3,063 50 0 3,000 • 62140 Membership, Subscription&Dues 1,800 327 0 0 62300 Contract Services - Professional 268,652 322,666 167,670 149,476 62302 Contract Services - Personnel 2,100 3,550 4,200 4,200 62600 Parking Validation 326 499 300 300 63001 Operating Materials & Supplies 28,083 2,742 30,000 5,242 65000 Building Rental 0 0 0 5,015 65040 Computer Services 0 0 0 449 6505075 Strategic Plan 0 0 0 2,020 65100 Insurance 0 0 0 5,178 65205 Internal Departments Personnel Charges 8,408 4,772 0 0 69152 Loans& Giants 82,500 70,906 70,000 70,000 Esmblisb Sister Cities 435,119 412,402 375,000 375,000 TOTAL STRATEGIC PLAN FUND EXPENDITURES 1,841973 1,852,290 2,494,500 2,494,500 Totals 1,841,973 1,852290 2,494,500 2,494,500 2-153 ACTUAL ACTUAL PROJECTED PROPOSED Budgeted Strategies: FY 15-16 FY 16-17 FY 17-18 FY 18-19 Connunity Snvey 0 0 0 0 Youth Summit 33,891 (217) 0 0 Quality Youth Engagement 158,163 139,036 160,000 160,000 Expand Youth Sports Program 533,216 527,037 500,000 500,000 Youth Sports Scholarships 18,327 66,217 200,000 200,000 Youth Web Resource 9,940 9,940 0 0 Safe& Inviting Downmwn 94,011 265,069 0 0 Downtown Business Events 22,660 20,815 25,000 25,000 Connrmnity, Engagement Plan 0 0 50,000 50,000 Leadership Training & Conuounity Engagement Prig. 42,595 27,976 50,000 50,000 City Cornnmdty Volunteedlnterusldp Program 191,268 211,701 200,000 200,000 innovative Code Enforcement 21,226 0 0 0 Arts Master Plan 154,432 108,873 175,000 175,000 Arte Events 97,500 1,250 100,000 100,000 Beahb & Wellness Programs 84,196 68,364 200,000 200,000 Strcet/Assets Maintenance -TBD TBD TBD TBD TBD Invest resources/t'ecbto extend nrfi'astmenve 0 0 100,000 100,000 Add S000er&Tennis to Yr -Round Youth Sports Pig. 0 0 100,000 100,000 Prop 84 funding for new Community Ctn(E.Library) 196,566 203,622 250,000 250,000 Promote & Market Santa Ana 22,620 16,395 50,000 50,000 Increase Financial lnfornnstion Access 9,500 9,500 9,500 9,500 Esmblisb Sister Cities 1,300 0 25,000 25,000 Addition of Code Enforcement Officers 150,562 169,712 250,000 250,000 Reactivate Public Business Concepts 0 7,000 50,000 50,000 Totals 1,841,973 1,852290 2,494,500 2,494,500 2-153 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUND PROGRAM City Services 053 -Various Effective July 1, 2017, this fund will be established for the accounting of city services such as accelerated plan check, building inspection and other city services. TOTAL EXPENDITURES 2-154 600,000 3,009,538 PROJECTED PROPOSED FY 17-18 FY 18-19 REVENUES City Attorney's Office 05308002 57995 Medical Marijuana Dispensaries 0 34,819 Planning & Building Agency 05316002 53635 'First &Agency 0 79,735 53636 Building/Planning-Cash Bonds 0 589,215 53637 PBA-Accolorated Plan Check 0 764,925 53607 EIR Developer Fees 0 400,000 53618 PBA -Expedited Inspections 500,000 500,000 57018 Receivership 100,000 200,000 PBA City Services Revenue 600,000 2,533,875 Police Department 05314002 53424 Pollee -Treasury Agency Fund 0 235,052 53425 Police Reward Program 0 177,590 57483 Bequest cfMaty Muth-COSA Homeless Prgm 0 28,202 PD City Services Revenue 0 440,844 TOTAL REVENUES 600,000 3,009,538 PROJECTED PROPOSED EY 17-I8 FY 18-19 EXPENDITURES City Attorney's Office - 05308021 62300 Comract Services -Professional 0 34,819 Planning & Building Agency 05316021 62300 Comract Services - Professional 600,000 200,000 62323 Cotanact Services - Expedited Inspections 0 500,000 62308 Contract Services-PBA-EIR Developer Fees 400,000 62312 Connect Services -Trust&Agency 79,735 62315 Contract Services-Building/Planning-Cash Bonds 589,215 62318 Contract Services -PBA -Accelerated Plan Check 764,925 600,000 2,533,875 Police Department 05314021 62313 Contract Services -Police -Treasury Agency Fund 235,052 62314 Contract Services -Police Reward Program 177,590 62317 Contract Services -Bequest of MaryMuth-COSA Homeless Prgm 28,202 0 440,844 TOTAL EXPENDITURES 2-154 600,000 3,009,538 SPECIAL REVENUE FUNDS FIRE DEPARTMENT Fire Facilities Fund PROGRAM 120 The purpose of the fire facilities fund is to provide revenue to pay for equipment needed to fight fires in the city. With the expanding number of buildings over two (2) stories in height, specialized equipment is necessary to augment the city's capabilities to fightftres in tall structures. Fire facilities revenues will also be used to renovate city,fare facilities to accommodate vehicles outfitted with these specialized apparatus upgrades. ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 REVENUES 50001 Prior Year Carry Forward 0 0 440,000 800,000 53700 hnprovementFee 706,685 0 50,000 0 TOTAL REVENUES 706,685 0 490,000 800,000 EXPENDITURES 2015330 62300 Contract Services Professional TOTAL EXPENDITURES ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 2-155 0 0 490,000 800,000 0 0 490,000 800,000 GENERAL FUND SPECIAL REVENUE COMMUNITY DEVELOPMENT MAINTENANCE FUND PROGRAM Maintenance To provide on-going maintenance and improvensents ofpublic spaces in the City of Santa Ana. SERVICE PROGRAM COMMUNITY DEVELOPMENT MAINTENANCE 40718842 Mission: To effectively manage the cleanliness and maintenance of the streets, sidewalks, public parking lots and other public spaces in the Downtown and surrounding area. This fund will cover charges including utility costs, signage, landscaping, irrigation, steam cleaning and litter control. This fund is expected to be closed after the end of Fiscal Year 2015-16 upon depletion of existing funds. Beginning Fiscal Year 2016-17, all maintenance costs will be funded by the Parking Enterprise Fund (027). 2-156 GENERAL FUND SPECIAL REVENUE COMMUNITY DEVELOPMENT MAINTENANCE FUND ACCOUNTING UNIT Community Development Maintenance 40718842 Account LINEITEWRESOURCES Code' ACTUAL PY 15-16 ACTUAL FY 16 17,''A PROJECTED FY 17.18 PROPOSED s FY 18-19,. REVENUES 58000 Earning on Investments 1,225 (2) 0 0 TOTAL REVENUES 1,225 (2) 0 0 EXPENDITURES 61000 Salaries Regular 132,014 0 0 0 61020 Salaries Part -Time 16,504 0 0 0 61040 Salaries Overtime 1,153 0 0 0 61100 Retirement -Employer Contribution 35,292 0 0 0 61120 Medicare Insurance 2,179 0 0 0 61130 Health Insurance 15,925 0 0 0 61170 Retiree Health Benefits 1,828 0 0 0 61180 Worker Compensation Insurance 3,531 0 0 0 SUBTOTAL PERSONNEL 208,426 0 0 0 62000 Utilities 7,264 0 0 0 62012 Cell Phone Charges 357 0 0 0 62120 Training, Tcansporat'ion, Meeting 476 0 0 0 62140 Membership, Subscription & Dues 649 0 0 0 62251 Other Agency Services 16,096 0 0 0 62300 Contract Services -Professional 40,940 (257) 0 0 62302 Contracted Vendor Personnel Services 429 0 0 0 62600 Parking Validation 311 0 0 0 62700 Auto Expense 100 0 0 0 SUBTOTAL CONTRACTUAL 66,622 (257) 0 0 63001 Miscellaneous Operating Expenses 10,007 (70) 0 0 SUBTOTAL COMMODITIES 10,007 (70) 0 0 65010 Rental City Equipment 198 0 0 0 65012 Accident Repair & Replacement 8 0 0 0 65400 Indirect Costs 10,881 0 0 0 SUBTOTAL FIXED CHARGES 11,087 0 0 0 TOTAL EXPENDITURES 296,142 (327) 0 0 2-157 COMMUNITY DEVELOPMENT AGENCY CAPITAL PROJECTS FUND PROGRAM 418 -Various This Fund includes revenues and expenditures related to various City capital projects as administered by the Community Development Agency, with funds from a variety of sources. SERVICE PROGRAM Peebler Fund Pursuant to a settlement agreement dated November 14, 2014 between Gerald Peebler, the City, and the Successor Agency, the Peebler Fund was established for the purpose of constructing public improvements in the South Main Corridor area. The funds deposited in this fluid are one-time monies only. South Main Redevelopment Projects Pursuant to a bond proceeds expenditure agreement dated October 4, 2016 between the City and Successor Agency, the remaining bond proceeds from the Conmmnity Redevelopment Agency of the City of Santa Ana, South Main Street Redevelopment Project, Tax Allocation Bonds, Series 2003A were transferred to the City. These proceeds will be expended in a manner consistent with the covenants of the original bond and the bond spending plan. The funds deposited in this fund are one -tune monies only. Affordable Housing and Sustainable Communities (AHSC) Program The California State Department of Housing and Community Development administers the Affordable Housing and Sustainable Communities (AHSC) program and funds land use, housing, transportation, and land preservation. The funds are provided from the Greenhouse Gas Reduction Fund, an account established to receive Cap -and -Trade auction proceeds. These grant funds will facilitate infill and compact development that reduce greenhouse gas emissions. 2-158 COMMUNITY DEVELOPMENT AGENCY CAPITAL PROJECTS FUND ACCOUNTING UNIT 418 -Various Account LINEITEM:RESOURCES .: ACTUAL.. ;gGTUAL ; PROJECTED PROPOSED: 1617,,;` FY17=18 FY18?19 REVENUES 50001 Prior Year Cary Forward 0 7,664 648,950 6,559,192 52025 State Grants -Direct 0 0 0 1,288,000 59899 Bond Proceeds Received from Successor Agency 0 2,515,560 0 0 TOTAL REVENUES 0 2,523,224 648,950 7,847,192 EXPENDITURES 62000 Contractual 0 250,000 0 0 66000 Capital 0 7,664 648,950 7,847,192 TOTAL EXPENDITURES 0 7,664 648,950 7,847,192 CAPITAL PROJECTS FUND ACCOUNTING UNIT Peebler Fund - South Main Corridor 41818830 'Account-1 LINE ITEM RESOURCES gCTUAL -.ACTUAL :PROJECTED PROPOSED" .' Code .i - FY 15 16;FY 16 17 FY 17-'18 FY 98 19; EXPENDITURES 62300 Contract Services -Professional 0 250,000 0 0 SUBTOTAL CONTRACTUAL 0 250,000 0 0 66220 Improvements Other Than Building 0 7,664 148,942 4,543,640 SUBTOTAL CAPITAL 0 7,664 148,942 4,543,640 TOTAL EXPENDITURES 0 257,664 148,942 4,543,640 2-159 COMMUNITY DEVELOPMENT AGENCY CAPITAL PROJECTS FUND ACCOUNTING UNIT South Main Redevelopment Projects 41818831 EXPENDITURES 66220 Improvements Other Than Building 0 SUBTOTAL CAPITAL 0 TOTAL EXPENDITURES 0 CAPITAL PROJECTS FUND Affordable Housing and Sustainable Communities (AHSC) Program EXPENDITURES 66220 lurprovements Other Than Building SUBTOTAL CAPITAL TOTAL EXPENDITURES 0 500,008 2,015,552 0 0 500,008 500,008 2,015,552 2,015,552 ACCOUNTING UNIT 41818832 0 0 0 1,288,000 0 0 0 1,288,000 0 0 0 1,288,000 2-160 SERVICE FUND INTERNAL SERVICE FUND SUMMARY /moose (Decream) %of Over Prior Year DEPARTMENT/ Actual Actual Projected Adopted FY 17-I8 FY I8-19 FY I8-19 FY 17-I8 to FY 18-19 UNIT FY 15-16 FY 1647 FY 17-I8 FY I8-19 Positions Positions Total ins in% REVENUES EXPENDITURES BY DEPARTMENT 1,105,055 258,877 1,297325 0.00 0.00 1.5% 070 Equipment Replacement 912,415 1,178,443 1,317,335. 1,297,325 LS% (20,010) -1.5% 071 Cenbnl Services 937,842 841,131 797,597 1,196,465 1.4% 398,869 50.0% 072 Copier Lease Program 0 0 0 0 0.0% 0 n/a 073 Budding Maintenance 3,636,988 3,927,392 4,030,164 4,367,853 5.2% 337,689 8.4% 075 Fleet Maintenance 3,944,638 3,934,964 3,958,223 4,945,615 5.8% 987,392 24.9% 076 Stores & Property Control 2,071,930 1,446,127 1,199,145 1,569,550 1.9% 370,405 30.9% 080 Liability & Property 5,950,504 6,738,213 18,548,494 12,016,938 14.2% (6,531,556) -35.2% 081 Employee Group Beaefits 19,987,601 21,201,121 22,037,671 25,343,070 30.0% 3,305,399 15.0% 082 Workers Compensation 5,752,770 5,765,550 6,923,158 8.123,390 9.6% 1,200,232 17.3% 085 City Yard Operations 1,040,199 1,100,138 1,026,583 1,190,325 1.4% 163,742 16.0% 086 Engineering Services 5,173.421 6,357,505 7,588,473 8.088.725 9.6% 500,252 6.6% 10 I Adrninisawion Services 6,122,677 6,031,753 5,753,741 6,592,030 7.8% 838,289 14.6% 109 Information Services Technology Plan 5,615,420 7,370,220 7,537,987 9,883,203 11.7% 2,345216 311% Revenue Grand Total 61,146,405 65,892,557 80,718,570 84,614,489 100.0% 3;895,918 4.8% Finance & Management Services Agency 07010100 Equipment Replacement EXPENDITURES BY DEPARTMENT 1,105,055 258,877 1,297325 0.00 0.00 1.5% 1,038,448 401.1% 07110100 Cenral Services 881,524 Human Resources 987,028 1,196,465 2.15 2.15 1.4% 209,437 21.2% 07210101 Copier Lease Progmm 9,982 0 08009051 Liability & Property 9,877,869 12,554,144 11,368,242 12,016,938 3.40 3.40 14.2% 648,696 5.7% 4,097,927 08109052 Section 125 Benefits 258,678 288,890 327,898 439,500 0.00 0.00 0.5% 111,602 34.0% 4,945,615 08109053 Employee Group Benefits 19,80,287 20,991,878 21,890,459 24,903,570 6.65 6.65 29.4% 3,013,111 13.8% 2.15 08209054 Workers Compensation 7,348,913 8,014,100 7,242,585 8,123,390 6.40 6.40 9.6% 880,805 122% 0.45 1.4% Subtotal 37,289,746 41,849,012 40,829,185 45,483,398 16.45 16.45 53.8% 4,654,213 11.4% Finance & Management Services Agency 07010100 Equipment Replacement 0 1,105,055 258,877 1,297325 0.00 0.00 1.5% 1,038,448 401.1% 07110100 Cenral Services 881,524 788,554 987,028 1,196,465 2.15 2.15 1.4% 209,437 21.2% 07210101 Copier Lease Progmm 9,982 0 0 0 0.00 0.00 0.0% 0 Na 07310-Var. Building Maintenance 3,597,329 3,537,179 4,097,927 4,367,848 14.75 14.75 5.2% 269,921 6.6% 07510-Var.Reet Mainterance 4,615,644 4,573,830 4,400,113 4,945,615 20.00 20.00 5.8% 545,502 12.4% 07610102 Stores & Property Control 1,288,093 1,220,612 1,269,259 1,569,550 2.15 2.15 1.9% 300,291 23.7% 08510138 City Yard Operations 1,053,787 1,163,201 1,127,189 1,190,325 0.45 0.45 1.4% 63,136 5.6% Subtotal 11,446,358 12,388,430 12,140,392 14,567,128 39.50 39.50 17% 2,426,736 20.0% Information Technology 10920-Var. Isd..an.. Services Technology Plan 6,002,584 6,802,395 5,885,332 9,883,203 18.66 22.66 11.7% 3,997,871 67.9% Subtotal 6,002,584 6,802,395 5,885,332 9,883,203 18.66 22.66 11.7% 3,997,871 67.9% Public Works Agency 08617611 Construction Engineering 2269,611 2,588,097 2,762,753 3,143,965 10.25 9.65 3.7% 381,212 13.8% 08617612 Design Engineering 3,526,767 3,838,068 4,001,936 4;582,430 16.75 15.25 5.4% 580,494 14.5% 08617620 Traffic Engineering 128,945 345,978 258,926 362,330 1.30 1.30 0.4% 103,404 39.9% 10117601 Administrative Services 3,067,020 3,347,111 3,478,535 4,462,885 18.95 15.95 5.3% 984,350 28.3% 10117605 Development Services 1,378,616 1,587,041 2,075,126 2,129,145 6.80 7.02 2.5% 54,019 2.6% Subtotal 10,370,958 11,706,295 12,577,276 14,680,755 54.05 49.17 17.4% 2,103,479 16.7% Expenditure Grand Total 65,109,646 72,746,132 71,432,185 84,614,483 128.66 127.78 100.0% 13,182,298 18.5% N. Includes hucrand Truutas INTERNAL SERVICE FUNDS PERSONNEL Number of Positions 117.04 130.74 129.61 as% of Total City Workmrce 11.11% 11.81% 11.11% Summary Page 127.78 10.90% (1.83) -1.4% INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES PROGRAM Central Services 07110100 Statement of Purpose To provide reprographic and messenger services to all City Agencies. This program provides in-house, at -cost services to the City Council and all Agencies. Efficient mass reprographic duplication, special one-time print order photocopying, and direct and confidential delivery messaging services with door- to-door delivery are part of standard customer service operations. All regular delivery mail received is routed securely to its destination. Special delivery express and overnight mail is delivered by Messenger on arrival to destination. Reprographic orders are also delivered after production. Agencies can utilize online capabilities to forward a digital document for perfect black/white and vivid color copies. Accomplishments in FY 2017-18 * Repaired leaking hydraulics in the paper cutter utilizing Building Maintenance's staff. * Conducted a biennial Customer Service Satisfaction survey to Central Services customers with positive results. * Maintained a positive operating fund balance. Action Plan for FY 2018.19 * Initiate the first of two l -year extensions of the Managed Print Services contract. * $1.00 buyout of 90 copiers at the end of the lease. * Replacement of 32 copiers at the end of the lease with new leased equipment. * Conduct an annual survey of City Employees to determine the service levels of Managed Print Services vendor. * Continue to maintain Managed Print Services contract. * Continue to maintain Reprographic Paper and Envelopes contract. * Continue to maintain Offset Printing contract. * Continue to maintain Presort Mail Services contract. * Continue to provide excellent customer service based on survey results. * Continue to maintain a positive operating budget. Actual Actual Estimated Objective PERFORMANCE MEASURES FY 15-16 FY 16-17 FY 17-18 FY 18-19 Service Level # of in-house impressions made 2,540,049 2,321,192 2,085,260 2,000,000 # of pieces of outgoing mail posted 297,736 264,321 278,622 250,000 Efficiency Avg. # of days to complete duplicating requests I 1 1 1 % of copy requests completed w/in 2 work -days 100% 100% 100% 100 Savings on Metered Mail $6,925 $5,659 $9,288 $7,500 3-2 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Central Services 07110100 Account LINE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18-19 REVENUES 56000 Charges to Departments 931,525 835,712 794,052 1,192,465 58000 Earnings on Investments 6,317 5,419 3,545 4,000 TOTALREVENUES 937,842 841,131 797,597 1,196,465 EXPENDITURES 61000 Salaries & Wages -Regular 152,627 158,106 162,181 159,990 61020 Salaries & Wages -Temporary 22,686 25,134 25,208 26,765 61100 Retirement Plan 29,944 35,681 44,624 49,075 61110 Part -Time Retirement 851 941 945 1,005 61120 Medicare Insurance 2,336 2,380 2,428 2,555 61130 Employees Insurance 32,354 33,915 34,758 37,320 61170 Retiree Health Insurance (16,003) 3,608 0 0 61180 Compensation Insurance 2,122 2,231 3,343 6,170 SUBTOTALPERSONNEL _27777 �, > 97 -2n-,w 62010 Communications 2,291 2,694 3,106 5,400 62120 Training & Transportation 0 0 0 11,700 62300 Other Contractual Services 240,739 172,559 344,485 238,245 62322 M&R Machinery & Equipment 588 0 600 68,105 62501 Lease Payments 0 0 357 96,000 62600 Parking Validation 0 0 0 5,300 62700 Auto Expense 300 300 300 300 SUBTOTAL CONTRACTUAL 243,918 175,553 348,848 425,050 63020 Postage 195,840 144,000 154,880 220,000 63001 Operating Materials & Supplies 78,440 65,568 68,845 76,605 63300 Gas & Diesel 1,129 811 846 1,895 SUBTOTAL COMMODITIES 275,410 210,379 224,571 298,500 65000 Building & Site Rental 87,509 89,005 89,005 89,005 65010 City Equipment Rental 2,556 2,628 2,737 2,628 65012 Accident Repair & Replacement 180 180 158 180 65050 Info Tech Charges 10,000 10,000 10,000 10,000 65100 Liability Charges 6,747 7,495 7,497 7,497 65400 Indirect Operating Expenses 14,760 __T21 17,917 15,725 15,725 SUBTOTAL FIXED CHARGES i -__TT S --TT51= --TT5,= 66400 Machinery & Equipment 0 0 15,000 65.,000 SUBTOTAL CAPITAL --ryuw -- %t w 67210 Interest- Capital Lease 13,527 13,400 0 0 13,527 13,400 0 0 SUBTOTAL DEBT SERVICE TOTAL 881,524 788.554 987,028 1,196,465 Job Code AUTHORIZED PERSONNEL ADOPTED FY 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 1190 Executive Director, Finance & Management 0.05 0.05 1180 Assistant Director, Finance & Mgmt Svs. 0.10 0.10 7030 Central Services Supervisor 1.00 1.00 7260 Reprographic Equipment Operator 1.00 1.00. 9060 Clerical Aide 2.00 2.00 TOTAL 2.15 2.00 2.15 2.00 3-3 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Copier Lease Program 07210102 Account Code LINE ITEM RESOURCES .ACTUAL FY 15-16 ACTUAL FY 16-17 ESTIMATED FY 17-18 PROPOSED FY 18-19 REVENUES 56000 Charges to Departments 0 0 0 0 58000 Earning on Investment 0 0 0 0 0 0 0 0 TOTALREVENUES EXPENDITURES 62501 Operating Lease Expense 9,982 0 0 0 66400 Machinery & Equipment 0 0 0 9,982 0 0 0 SUBTOTAL CAPITAL TOTAL EXPENDITURES 9,982 0 0 0 3-4 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES FUND 073 Building Maintenance Account Code LINE ITEM RESOURCES ACTUAL FY 15.16 ACTUAL FY 16.17 PROJECTED FY 17-18 PROPOSED FY 18-19 REVENUES 50001 Prior Year Carry Forward 0 0 273,822 56100 McFadden Learning Center 36,620 19,054 15,426 15,426 56101 Newhope Branch Library 42,286 32,392 24,813 24,813 56102 Rental - City Hall 1,079,217 1,112,426 1,162,909 1,162,909 56103 Rental - New Corporate Yard 684,703 753,700 782,419 822,679 56104 Rental - El Salvador Building 45,842 64,144 76,973 92,368 56105 Rental - Jerome Building 99,948 156,312 164,128 172,334 56106 Rental - Ross Annex 785,302 891,599 921,030 921,030 56107 Rental - Santa Anita Building 13,032 15,150 17,619 17,619 56108 Rental - Senior Citizen Center 44,450 34,525 26,816 26,816 56109 Rental - Police Facility 520,237 602,534 677,821 677,821 56110 Rental - Library Building 197,510 137,184 95,284 -- 95,284 56111 Rental - Corbin Center 32,532 14,724 13,625 13,625 56112 Rental - Police Substation 7,010 - 7,010 7,010 7,010 56113 Rental - Southwest Senior Center 48,294 46,249 44,291 44,291 57000 Expense Reimburesement 5 32,856 0 0 TOTAL REVENUES 4,367,848 3,636,988 3,927,392 4,030,164 EXPENDITURES 07310100 Building Maintenance 3,124,774 2,949,991 3,485,935 3,620,048 07310101 Custodial Services 472,554 587,187 611,992 747,800 TOTAL EXPENDITURES 4,367,848 3,597,329 3,537,179 4,097,927 Note: The Building Maintenance Program makes each City agency a "tenant" at cost. Agencies are charged a rental rate per square foot based on actual maintenance costs. Rental charges for maintenance and repair of the buildings are the primary source of Fund 073 revenue. Job AUTHORIZED PERSONNEL Code ADOPTED FY 17-18 PROPOSED FY 18.19 Full Time Part Time Full Time Part Time 1190 Executive Director, Finance & Management 0.20 0.20 1180 Assistant Director, Finance & Mgmt Svs. 0.05 0.05 6400 Budget & Research Manager 0.05 0.05 4780 Facilities and Fleet Maintenance Mgr. 0.45 0.45 0150 Senior Management Analyst 1.00 1.00 4310 Building Maintenance Supervisor 2.00 2.00 4140 Building Maintenance Technician 9.00 9.00 4000 Custodian 1.00 1.00 7280 Senior Accounting Assistant 1.00 1.00 9170 Janitor 5.00 5.00 9070 Senior Clerical Aide (PT) 1.00 1.00 TOTAL 6.00 14.75 6.00 14.75 3-5 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES PROGRAM Building Maintenance - Facilities 07310100 Statement of Purpose ' To maintain safe, secure, attractive, and energy-efficient City faciflties and infrastructure (assets) through preventive maintenance (PM), certifications, energy management, and custodial services. This program is responsible for maintaining over one million square feet that covets 38 city buildings including City Hall and the Police Holding & Administration Facility. Asset Management is accomplished through an extensive preventive maintenance program, which increases the life cycle of the asset while reducing repair and replacement costs. The program also manages janitorial services (both in-house and contracmal) needed to keep city facilities at a high standard of appearance and cleanliness. Accomplishments in. FY 2017.2018 • Replaced 3rd floor domestic water supply to inmate area of Police Holding Facility (AMES Plan). • Main Library - Replaced all stair treads. • Santa Anita Center - Replaced all entry doors for ADA compliance and security. • Council Chambers - ADA improvements in public seating area. • SCE OBF funded Project - LED lighting retrofit at PAAL Center. • Obtained proposals and contracted for temporary roof repair for Fleet "J" Building. • Replaced Heat Bundle at the Main Library to restore interior heating. • Reinsulated Main Library chilled water pipes in basement to address a mold concern. • Replaced failed steam trap serving City Hall heating system. - • SARTC's air handler project completed. • SARTC's boiler replacement completed. • Initiated LED light upgrade at SARTC in phases to better manage costs. • Installed screening in Plaza of the Flags parking structure per Interim City Manager. • City Hall restroom faucet and angle stop upgraded. • Relocated homeless article storage containers at Yard and fenced area to improve foot traffic safety and yard security. • Replaced Council Chambers restroom exhaust system. • Replaced Ross Annex can lights with LED - Phase 1. • Designed and coordinated Council Chamber exterior public projection system. • Replaced Santa Anita roof and replaced TI - I l exterior siding. Action Plan for FY 2018-2019 `- • Main Library — automate entry doors and comply with ADA regulations. • Install fall protection on City Hall elevator penthouses (2 total). • City Hall Bridge area—Replace expansion joint. • City Hall — Water seal South side of high rise. • SAPD — Replace 911, and walk in Freezer condensers. • Council Chambers — develop plans to provide separate, secured, and ADA compliant restrooms for Council and the Public. • SCE OBF funded Project — LED lighting retrofit at Corporate Yard. • SCE OBF funded Project — LED lighting retrofit at SAPD. • SCE Pilot Program—Lighting and HVAC control energy measures. • Contract washing of exterior windows at City Hall, Police Department, and Main Library. • Energy Measures — Seek opportunities to install Photovoltaic for: City Hall, Superblock, SARTC, SAPD, City owned Parking Structures • Seek HVAC optimization measures at the Police Department. • Continue to provide maintenance and repair for Grand Central Art Studio, PW -Train Station. Actual Actual Estimated Objective PERFORMANCE MEASURES FY 15.16 FY 16.17 FY 17.18 FY 18-19 Service Level Total square footage maintained 1,229,867 1,229,867 1,229,867 1,229,867 Number of Facility Maintenance Work Orders 1,352 1,352 2,692 2,700 Efficiency Square feet maintained per Technician City of Santa Ana 123,733 123,733 111,806 111,806 Industry Average 65,000 65,000 65,000 65,000 Effectiveness %of Work Orders (Preventive Maintenance) 98% 98% 100% 100% completed within 7 working days 3-6 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Building Maintenance 07310100 Account LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15-16 FY 16.17 FY 17-18 FY 18-19 61000 Salaries & Wages -Regular 924,618 1,041,091 1,045,219 1,010,585 61020 Salaries & Wages -Temporary 37,881 39,646 14,120 15,170 61040 Salaries & Wages -Overtime 16,449 15,582 15,742 8,000 61100 Retirement Plan 200,314 241,447 287,277 235,255 61110 Part -Time Retirement 487 1,029 1,537 220 61120 Medicare Insurance 11,462 12,534 12,595 12,560 61130 Employees Insurance 198,025 228,664 224,197 239,790 61170 Retiree Health Insurance (64,323) 22,207 0 0 61180 Compensation Insurance 81,453 85,695 102,615 119,145 SUBTOTAL PERSONNEL 1,406,367 1,687,895 1,703,302 1,640,725 62000 Utilities 739,020 603,418 615,000 585,000 62010 Communications 32,080 35,429 38,000 38,000 62120 Training & Transportation 3,176 173 0 3,500 62140 Membership, Subscriptions & Dues 0 0 0 10,000 62251 Other Agency Services 19,055 31,739 32,127 33,000 62300 Contract Services - Professional 541,567 499,646 780,000 780,000 62320 Maintenance & Repair Buildings & Ground 11,912 13,424 _ 9,2.44 _ _ 9,000 62322 Maintenance & Repair 0 187 0 0 62700 Auto Expense 600 600 600 600 SUBTOTAL CONTRACTUAL 1,347,411 1,184,615 1,474,971 1,459,100 63001 Misc. Office Expense 132,528 95,657 125,825 126,000 63300 Gas & Diesel 4,373 3,832 2,700 8,365 63100 Uniforms and Tools 212 32 0 0 63101 Tool Allowances 5,760 4,119 0 0 63200 Oper. Materials & Supplies -Bldgs. & Grids. 3,551 4,225 0 0 146,424 107,866 128,525 134,365 SUBTOTAL COMMODITIES 65010 Equipment Rental, City 33,156 34,860 40,212 34,151 65012 Accident Repair & Replacement 1,404 1,440 1,728 1,412 65050 Info Tech Charges 18,430 18,430 18,430 18,430 65100 Liability Charges 9,257 10,285 10,285 10,285 65400 Indirect Operating Expenses 82,413 107,089 108,482 97,580 SUBTOTAL FIXED CHARGES 144,660 172,104 179,137 161,858 66200 Buildings 79,912 37,931 0 200,000 SUBTOTAL CAPITAL 79,912 37,931 0 200,000 67003 Loan Payment-OBF195,480 0 0 24,000 - SUBTOTAL DEBT SERVICE (f , 68000 Interfund Transfers 0 0 0 SUBTOTAL TRANSFERS -0- TOTAL 3,124,774 3,190,409 3,485,935 3,620,048 Job AUTHORIZED PERSONNEL Code ESTIMATED FY 17-18 PROPOSED FY 18.19 Full Time Part Time Full Time. Part Time 1190 Executive Director, Finance & Management 0.10 0.10 0.00 1180 Assistant Director of Finance & Mgmt Svs. 0.05 0.05 0.00 6400 Budget & Research Manager 0.05 0.05 0.00 4375 Facility Maintenance Superintendent 0.00 0.00 0.00 4780 Facilities and Fleet Mainmenace Manager 0.25 0.25 0.00 4310 Building Maintenance Supervisor 2.00 2.00 0.00 0150 Senior Management Analyst 1.00 1.00 0.00 4140 Building Maintenance Technician 8.80 8.80 0.00 7280 Senior Accounting Assistant 1.00 1.00 0.00 9740 Painter (PT) 0.00 0.00 9070 Senior Clerical Aide (PT) 1.00 1.00 TOTAL 13.25 1.00 13.25 P= - mi INTERNAL SERVICE FUNDS FINANCE tit MANAGEMEIN I SEKVIUM5 ri\vvtviivi Custodial Services 07310101 Statement of Purpose To maintain clean and attractive Cityfacilities, improve the Customer Service Experience, and minimize the City's risk. This program is responsible for janitorial services at City Hall, Ross Annex, Corporate Yard, Senior Center, Southwest Senior Center, Salgado Center, Jerome Center, Santa Anita Center, EI Salvador Center and The Santa Ana Regional Transportation Center. This program's primary function is to manage both, in-house and contracted janitorial to keep City facilities' appearance and cleanliness at a high standard. Accomplishments in FY 2017-2018 * Improved the overall effectiveness of janitorial services in all facilities maintained. * Improved the quality, and shrinkage control of consumable paper supplies. * Increased service provided by contractor at all City Facilites. Action Plan for FY 2018.2019 * Building Maintenance Management and staff will proactively monitor the services provided by the janitorial contractor and internal custodians to assure a high level of quality service, based on the contract specifications. Actual Actual Estimated Objective PERFORMANCE MEASURES FY 15-16 FY 16-17 FY 17-18 FY 18-19 Service Level Custodial maint. of Santa Ana Sr. Center 5 days/wk 5 days/wk 5 days/wk 5 days/wk Custodial maint. of Southwest Sr. Center 5 days/wk 5 days/wk 5 days/wk 5 days/wk Custodial maint. of Salgado Center 7 days/wk 7 days/wk 7 days/wk 7 days/wk Custodial maint. of Jerome Center 5 days/wk 5 days/wk 5 days/wk 5 days/wk Custodial maint. of El Salvador Center 5 days/wk 5 days/wk 5 days/wk 5 days/wk Custodial maint. of Santa Anita Center 5 days/wk 5 days/wk 5 days/wk 5 days/wk Custodial maint. of Corbin Center 5 days/wk 5 days/wk 5 days/wk 5 days/wk Custodial maint. of City Hall 4 days/wk 4 days/wk 4 days/wk 4 days/wk Custodial maint. of Ross Annex 4 days/wk 4 days/wk 4 days/wk 4 days/wk Custodial maint. of Corporate Yard 4 days/wk 4 days/wk 4 days/wk 4 days/wk Custodial maint. of the Santa Ana Regional 7 days/wk 7 days/wk 7 days/wk 7 days/wk Transportation Center W-1 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Custodial Maintenance 07310101 Account LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15-16 FY 16-17 FY 17-18 FY 18-19 61000 Salaries & Wages -Regular 38,665 37,284 74,715 110,025 61020 Salaries & Wages -Temporary 45,475 52,369 81,054 96,260 61030 Salaries & Wages -Overtime 897 0 0 0 61100 Retirement Plan 8,804 8,379 15,532 33,750 61110 Part -Time Retirement 1,705 1,964 2,014 3,610 61120 Medicare Insurance 896 981 1,231 2,685 61130 Employees Insurance 7,517 4,075 5,873 30,715 61170 Retiree Health Insurance (10,074) 629 0 0 61180 Compensation Insurance 8,907 8,198 9,338 26,625 SUBTOTAL PERSONNEL 102,792 113,879 189,757 303,670 62310 Janitorial & Housekeeping 336,669 444,946 378,000 390,000 62300 Other Contractual Services 180 726 4,942 5,000 62700 Auto Expense 600 600 600 600 SUBTOTAL CONTRACTUAL 337,449 446,272 383,542 395,600 63001 Miscellaneous Operating Expense 15,912 9,012 17,860 19,000 SUBTOTAL COMMODITIES 15,912 9,012 17,860 19,000 65100 Liability Charges 9,257 9,257 10,285. 10,285 65400 Indirect Operating Expenses 7,144 8,768 10,548 19,245 SUBTOTAL FIXED CHARGES 16,401 18,025 20,833 29,530 TOTAL 472,554 587,187 611,992 747,800 Job Code AUTHORIZED PERSONNEL ADOPTED FY 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 1190 Executive Director, Finance & Management 0.10 0.10 4780 Facilities and Fleet Maintenance Manager 0.20 0.20 4140 Building Maintenancetechnician 0.20 0.20 4000 Custodian 1.00 1.00 9170 Janitor 5.00 5.00 TOTAL 1.50 5.00 1.50 5.00 SPECIAL REVENUE FUNDS FINANCE & MANAGEMENT SERVICES AGENCY PROGRAM Equipment Replacement Fund 07010100 Statement of Purpose To provide timely replacement of City vehicles based on City's Vehicle Replacement Policy The Fleet Services Division of the Finance and Management Serivices Agency is reposponsible for the replacement of all City vehicles and equipment. Departments have contributed into the fund for all new vehicles purchased since 2012. The Replacement Schedule is based on vehicle type and usage and is detailed in the City's Vehicle Replacement Policy document. SERVICE PROGRAM For FY 18-19, there are 12 Police Motorcycles and 1 Police Patrol vehicles scheduled to be replaced. Costs include vehicle purchase, patrol vehicle componants, and installation charges. Installation of the patrol vehicle is provided by Fleet Services staff 3-10 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Equipment Replacement 7010100 Account LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSE Code FY 15-16 FY 16-17 FY 17-18 FY 18-19 REVENUES* 56003 Non -Enterprise ERC 711,071 858,272 940,444 879,470 56004 Enterprise ERC 183,350 295,992 353,437 325,355 57972 Sale of Equipment 0 0 0 67,500 58000 Earning on Investments 17,994 24,179 23,454 25,000 1,178,443 1,317,335 TOTAL FUND 70 REVENUES 912,415 1,297,325 EXPENDITURES* 62300 Other Contractual Services 0 18,446 32,422 220,000 SUBTOTAL CONTRACTUAL 0 �1 ,446 �3 ,4�2 --227UW 66400 Machinery & Equipment 0 1,086,609 226,455 852,325 66511 Computer Software 0 0 0 225,000 SUBTOTAL CONTRACTUAL 0 1,086,609 226,455 1,077,325 TOTAL 0 1,105,055 258,877 1,297,325 3-11 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Fleet Maintenance 07510100 Object LINE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL FY 16.17 PROJECTED FY 17.18 PROPOSED FY 18-19 REVENUES FUND 75 - EQUIPMENT MAINTENANCE 50001 Prior Year Carry Forward 0 0 0 710,880 53902 Miscellaneous Service Charge 58,871 93,564 238,956 225,000 56000 Charges to Departments 3,260,039 3,261,075 3,108,685 3,421,575 56006 Accident& Replacement 185,778 215,171 216,344 263,160 57000 Expense Reimbursement 0 28,581 171,969 50,000 57006 Expense Reimbursement -Condemn Deposit 21,635 0 0 0 57010 Miscellaneous Recoveries 5,987 0 0 0 57972 Sale of Equipment 83,539 100,762 57,712 50,000 57973 Sale of CNG -Compress Natural Gas 124,901 207,958 145,000 200,000 58000 Earnings on Investment 36,368 27,852 19,537 25,000 59000 Transfer From Fund 060 167,519 TOTAL FUND 75 REVENUES 3,944,638 3,934,964 3,958,203 4,945,615 EXPENDITURES 07510100 Fleet Maintenance 3,925,460 4,410,116 4,248,801 4,585,615 07510101 Equipment Replacement 690,184 163,714 151,312 360,000 TOTAL EXPENDITURES 4,615,644 4,573,830 4,400,113 4,945,615 3-12 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES PROGRAM Fleet Management 07510100 Statement of Purpose To provide safe, attractive, reliable, and efcientfleet equipment to all City departments through a rigorous preventive maintenance program, timely repairs and replacement schedules, and economical procurement of quality equipment. This program provides for the acquisition, maintenance, repair, and replacement of City vehicles and equipment used for public safety, construction, and maintenance. Fleet services include Police car conversions, fleet parts inventory, custom fabrication, and fuel management (gasoline, diesel, Compressed Natural Gas [CNG], electricity, and propane). Accomplishments in FY 2017-2018 * Continued utilization of Fleet Telematics -GPS program * Passed all State -mandated inspections for aerials (buckets and cranes), diesel smoke, and smog. * Completed coordination of 800Mgz radios in City Fleet * Coordinated with OCFA to discuss in -sourcing options * -Continued to improve inventory control processes of fleet parts inventory - * Procured 28 new Police patrol vehicles * Awarded contract for installation of 10 EV Charging Station throughout city * Purchased 3 Chevy Bolt electric vehicles Action Plan for FY 2018-2019 * Install new public access CNG Fueling Station * Convert to new updated Fleet Telematics -Global Positioning System (GPS) program. * Finalize insourcing contracts with OCTA and Costa Mesa * Execute AQMD-MSRC grant contract to procure 8 additional EV Charging Stations * Pass all State -mandated inspections for aerials (buckets and cranes), diesel smoke, and smog. * Continue to research funding opportunities for alternative fuel vehicles PERFORMANCE MEASURES Actual Actual Estimated Objective FY 15-16 FY 16.17 FY 17-18 FY 18.19 Service Level # of Fleet Equipment units maintained powered by: Conventional Fuel 445 448 496 495 Alternative Fuel 35 36 39 50 Fixed Stock (no fuel required, e.g., trailers) 115 118 66 66 Total # of Fleet Equipment 595 602 601 611 # of Work Order Line Items completed 13,500 13,500 13,500 13,500 # of Emission Inspections conducted 240 235 235 235 Efficiency Fleet Technician Productivity Rate (Goal is 85%.) Direct Labor Billable Hours.(DLBH) 17,000 17,000 17,000 17,000 Total Available Labor Hours (TALH) 20,000 20,000 20,000 20,000 Productivity Rate in % = DLBH _ TALH 85.0% 85.0% 85.0% 85.0% 3-13 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Fleet Maintenance 07510100 Object Code LINE ITEM RESOURCES ACTUAL FY 15-16 ACTUAL FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18-19 61000 Salaries & Wages -Regular 1,606,262 1,742,020 1,701,492 1,838,360 61020 Salaries & Wages -Temporary 28,077 19,628 16,116 17,935 61040 Salaries & Wages -Overtime 1,029 841 540 L000 61100 Retirement Plan 325,997 404,647 478,882 563,900 61110 PT -Retirement 431 736 603 675 61120 Medicare Insurance 21,098 22,575 22,416 24,190 61130 Employees Insurance 264,762 278,413 261,765 331,145 61170 Retiree Health Insurance (189,279) 42,571 0 0 61180 Compensation Insurance 169,178 189,961 194,777 236,140 SUBTOTAL PERSONNEL 7227,555 2,701,391 2,676,592 3,013,345 62010 Communications 21,574 23,602 23,508 16,000 62120 Training & Transportation 8,673 5,725 5,146 10,000 62140 Membership, Subscription, & Dues 340 210 367 1,000 62300 Other Contractual Services 54,022 71,857 90,912 90,000 62302 Other Personnel Services 0 63 0 0 62320 M&R Building & Grounds 0 0 0 0 62322 M&R Machinery & Equipment 272,940 265,720 275,270 250,000 62700 Auto Expense 300 300 300 300 357,849 367,476 395,503 367,300 SUBTOTAL CONTRACTUAL 63001 Operating Materials & Supplies 113,250 43,216 38,097 50,000 63101 Mechanic Tool Allocation 14,451 15,415 17,357 16,500 63200 Operating Materials Buildings & Grounds 51 0 0 0 63202 M&S Equipment 420,296 412,828 335,416 340,000 63300 Gas & Diesel 23,904 23,029 20,568 4,000 63301 Alternative Fuel 66,881 64,195 48,506 70,000 SUB'IOIALCOMMUDI'I'IES 65010 Equipment Rental, City 42,684 59,778 0 0 65011 Accident & Repair 2,941 1,008 0 0 65020 City Yard Rent 419,636 444,140 444,140 444,140 65050 Info Tech Charges 67,680 67,680 67,680 67,680 65100 Liability Charges 30,587 33,985 33,985 33,985 65400 Indirect Operating Expenses 137,696 172,371 166,485 175,060 66000 Depreciation 0 0 0 0 SUBTOTAL FIXED CHARGES 70L224 778,962 712,290 720,865 67200 Principal -Capital Lease 0 0 0 3,605 0 0 0 3,605 SUBTOTAL DEBT SERVICE 68000 Transfer to Fund 56 0 3,605 4,472 0 0 3,605 4,472 0 SUBTOTAL TRANSFERS TOTAL 3,925,460 4,410,116 4,248,801 4,585,615 Job Code AUTHORIZED PERSONNEL ADOPTED FY 17.18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 1190 Executive Diector of Finance & Mgmt. Srvcs. 0.05 0.05 4780 Facilities and Fleet Maintenance Mgr. 0.45 0.45 0151 Principal Management Analyst 0.75 0.75 0477 Fleet Equipment Supervisor 2.00 2.00 4500 Fleet Equipment Technician III 4.00 4.00 4730 Fleet Equipment Technician H 9.00 9.00 5000 Fleet Parts Specialist 2.00 2.00 7010 Accounting Assistant 0.75 0.75 7360 Senior Office Assistant 1.00 1.00 9140 Equipment Service Attendant (PT) 0.00 0.00 9790 Budget Intem(PT) 1.00 1.00 TOTAL 2000. 1.00 2000. 1.00 3-14 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Equipment Replacement 07510101 Object LINE ITEM RESOURCES Code ACTUAL FY 15.16 ACTUAL FY 16.17 PROJECTED FY 17-18 PROPOSED FY 18-19 63001 Miscellaneous Operating Expense 0 74 60 0 66400 Machinery & Equipment 690,184 163,640 151,252 360,000 SUBTOTAL TRANSFERS 690,184 163,714 151,312 360,000 TOTAL 690,184 163,714 151,312 360,000 3-15 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES PROGRAM Stores & Property Control 07610102 Statement of Purpose To provide warehousing, supply chain management, and capital asset disposition services to City departments This program is responsible for the City's warehouse operation which is based in the Corporate Yard. Stores staff order, receive, carry, issue, deliver, and track City departments' supplies and materials. This program is also responsible for capital asset records administration, Material Safety Data Sheet (MSDS) documentation, Motor Pool operations, Yard hazardous waste/e-waste disposal, and disposition of surplus City assets including unclaimed property. Accomplishments in FY 2017-2018 * Expanded consignment business model with current vendor (shamrock) * Modernized surplus procedures by moving from traditional live auctions to online global auctions. * Performed physical count of Central Stores inventory (100% count) and Capital Assets (10% sample count). * Began development of "Cycle Count" inventory procedures * Instituted new long-term fuel contract with IPC (Santa Ana vendor) * Instituted insource fuel contract with OCFA Action Plan for FY 2018.2019 * Dispose of regular and E -waste surplus property through transfers, recycling, and auction. * Improve marketing of Stores inventory to all City Departments * Improve procedures for tracking vehicles and other equipment awaiting surplus. * Continue staff training on handling Hazardous Material based on new automated MSDS program. * Dispose of regular and E -waste surplus property through transfers, recycling, and auction. * Finalize Cycle Count inventory process Actual Actual Estimated Objective PERFORMANCE MEASURES FY 15-16 FY 16-17 FY 17-18 FY 18.19 Service Level $ Value of Stores inventory $625,000 $625,000 $600,000 $550,000 # of Product Lines carried 1,700 1,700 1,700 1,700 # of Store items issued 150,000 150,000 140,000 140,000 # of Surplus items processed: Vehicles 75 75 50 50 Others (electronics, furniture, etc) 1,500 1,500 1;000 1,000 1,575 1,575 1,050 1,050 Total Efficiency Per Full -Time Equivalent Stock Clerk: Average # of items issued 150,000 150,000 150,000 150,000 Average # of items received 75,000 75,000 75,000 75,000 Effectiveness • of requests processed within 24 hours 100% 100% 100% 100% • of Surplus items auctioned: Vehicles 100% 100% 100% 100% Others (electronics, furniture, etc) 100% 100% 100% 100% 3-16 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Stores & Property Control 07610102 Account LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15.16 FY 16.17 FY 17.18 FY 18.19 REVENUES* 56000 Charges to Departments 1,058,912 351,654 0 0 56001 Gas & Diesel Dept Charge Back 748,280 818,920 950,000 1,253,780 56002 Store Administrative Charge Back 224,482 220,263 195,412 229,770 57006 Expense Reimbursement 0 0 1,000 1,000 57010 Miscellaneous Recoveries 0 2,878 1,060 15,000 57972 Sale of Equipment 13,034 21,205 16,443 25,000 57974 Sale of Propane 23,166 30,999 35,000 35,000 58000 Earning on Investments 4,057 209 230 10,000 2,071,931 1,446,127 1,199,145 1,569,550 TOTAL FUND 75 REVENUES EXPENDITURES - 61000 Salaries & Wages -Regular 145,708 157,432 _ - - 154,675 162,390 61020 Salaries & Wages -Temporary 38,233 41,145 45,861 41,740 61040 Salaries & Wages -Overtime 333 961 959 2,000 61100 Retirement Plan 30,775 39,263 45,956 51,375 61110 Part -Time Retirement 1,434 1,543 1,486 1,565 61120 Medicare Insurance 2,264 2,458 2,506 2,585 61130 Employees Insurance 34,156 33,692 28,326 28,165 61170 Retiree Health Insurance (7,732) 3,684 0 0 61180 Compensation Insurance 2,575 2,822 4,253 6,205 SUBTOTALPERSONNEL 247,746 283,000 284,021 296,025 62010 Communications 79 0 0 500 62120 Training & Transportation 0 0 303 1,000 62300 Other Contractual Services 46,935 14,028 10,000 35,000 SUBTOTAL CONTRACTUAL �1 6T �i,56F 63001 Operating Materials & Supplies 14,966 8,581 8,878 9,500 63300 Gas& Diesel 1,510 627,136 727,744 958,960 63301 Alternative Fuel -CNG 742,992 0 0 0 63302 Alternative Fuel -Propane 17,256 24,219 8,706 40,000 SUBTOTAL COMMODITIES 776,723 659,936 745,327 1,008,460 65010 Equipment Rental, City 8,643 6,288 6,288 5,500 65011 Accident & Repair 705 540 540 475 65100 Liability Charges 2,007 2,230 2,230 2,230 65020 Corporate Yard Rental 189,936 201,025 201,025 201,025 65400 Indirect Operating Expenses 15,319 19,515 19,525 19,335 66200 Building Improvement 0 34,050 0 0 SUBTOTAL FIXED CHARGES 216,610 263,648 229,608 228,565 TOTAL 1,288,093 1,220,612 1,269,259 1,569,550 Joy AUTHORIZED PERSONNEL Code ADOPTED FY 17-18 PROPOSED FY 18.19 Full Time Part Time Full Time Part Time 4780 Facilities and Fleet Maintenance Mgr. 0.05 0.05 0151 Principal Management Analyst 0.20 0.20 7010 Accounting Assistant 0.20 0.20 7250 Stores & City Yard Property Specialist 0.70 0.70 1310 Stock Clerk 1.00 1.00 9470 Stores Aide (PT) 2.00 2.00 TOTAL MI5 -2.00 3-17 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES PROGRAM Corporate Yard Operations 08510138 -Statement of Purpose To provide a safe, clean, secure, energy-efficient, and well-maintained facility to Corporate Yard tenants and users. This program accounts for all revenues and expenditures associated with ongoing maintenance and operations of the Corporate Yard at Daisy/Center Street. The facility consists of 11.5 acres and 140,000 square feet of structures which includes all City -owned fueling infrastructure for gasoline, diesel, Compressed Natural Gas (CNG), electricity, and propane. The Yard is managed by the Facilities -Fleet Management -Central Stores (FMCS) Division in coordination with the Building Maintenance Division. FMCS acts as the Yard landlord with PWA and PRCSA as Yard tenants. Accomplishments in FY 2017-2018 r Continued to provide a safe, clean working environment for all Yard tenants and users * Continued the development of the Gutierrez Gym for Yard employees * Completed Corporate Yard Security System evaluation * Passed all AQMD mandated inspections for Underground Storage Tanks and fuel vapor monitoring * Relocated transient containers to the NW wall * Performed all quarterly NPDES inspections and corrected issues found Action Plan for FY 2018-2019 * Install new public access CNG fueling station at the Yard * Install electric vehicle chargers throughout Yard * Begin Security System modifications * Incorporate security improvements based on OCIAC recommendations * Review Yard compliance with relevant National Fire Protection Association codes and standards * Continue to provide a safe, clean working environment for all Yard tenants and users * Remove outdated pesticide tank - Actual Actual Revised Ojective PERFORMANCE MEASURES FY 15.16 FY 16.17 FY 17.18 FY 18.19 Service Level Total acreage A square feet maintained 12 A 140,000 12-140,000 12-140,000 12 A 140,000 Annual Vehicular Traffic Volume - Ingress 500 500 500 500 Gallons of Waste Oil Generated/Disposed 3.,600 3,600 3,600 3,600 # of Fuel Transactions from 15 Yard fuel nozzles 24,000 24,000 24,000 24,000 Gallons of Diesel/Unleaded Fuel dispensed from: Corporate Yard Fuel Nozzles (15) 145,000 145,000 145,000 145,000 Police Headquarters Fuel Nozzles (4) 160,000 160,000 160,000 160,000 Efficiency Annual Maintenance & Operating Cost per sq. ft. $2.12 $2.12 $2.12 $2.12 Annual KwH of electricity consumed per sq. ft. 7.50 7.50 7.50 7.50 Annual Gas Therms consumed per sq. ft. 0.08 0.08 0.08 0.08 Effectiveness • of Action Plan completed 100% 100% 100% 100% • of Mandated Inspections Passed 100% 100% 100% 100% 3-18 INTERNAL SERVICE FUNDS FINANCE & MANAGEMENT SERVICES ACCOUNTING UNIT Corporate Yard Operations 08510138 Account LINE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL FY 16-17 PROJECTED FY 17.18 PROPOSED FY 18.19 REVENUES 50001 Prior Year Carry Forward 0 0 0 68,020 56200 Fleet Maintenance 0 0 14,400 444,140 56201 Traffic Signal Maintenance 0 0 1,200 7,075 56202 Street Maintenance 419,635 444,140 444,140 0 56203 Roadway Cleaning 6,685 7,075 7,075 97,800 56204 Street Trees 76,995 0 23,295 23,295 56205 Park Maintenance 92,405 97,800 97,800 104,640 56206 Stores& Property Control 22,010 23,295 201,025 201,025 56207 Water Maintenance 98,865 104,640 208,015 208,015 53804 Parking Meter & Facilities 11,825 12,515 12,515 12,515 56115 Police Department 189,935 201,025 14,400 15,600 56116 Community Development 119,545 208,015 1,200 1,200 57010 Miscellaneous Recoveries 191 600 700 5,000 58000 Earnings on Investments 2,108 1,033 818 2,000 1,040,199 1,100,138 L026,583 TOTAL REVENUES 1,190,325 EXPENDITURES 61000 Salaries -Regular - - - 20,385 -- 46,134 -41,439 _ - 42,000 61020 Salaries Part -Time 27,365 25,924 25,526 28,060 61040 Salaries -Over -Time 59 1,046 6,812 1,000 61100 Employee Refinement 3,585 8,980 10,978 12,880 61110 Part -Time Retirement 1,026 967 957 1,050 61120 Medicare Insurance 595 850 877 920 61130 Health Insurance 5,159 7,763 7,480 7,060 61170 Retiree Health Insurance 473 534 0 0 61180 Compensation Insurance 3,948 4,038 4,499 6,295 SUBTOTALPERSONNEL 99,265 62,595 96,236 98,568 62010 Communications 17,852 23,795 21,322 23,000 62251 Other Agency Services 29,968 30,434 30,000 30,000 62300 Other Contractual Services 148,129 160,768 184,805 133,065 62320 M&R Buildings & Grounds 15,263 4,958 4,165 20,000 62321 M&R Improvements 0 0 0. 0 62322 M&R Machinery & Equipment 3,436 2,705 0 25,000 SUBTOTALCONTRACTUAL 231,065 214,649 222,661 240,292 63001 Operating Materials & Supplies 6,652 7,040 9,209 10,000 63100 Uniforms 0 298 0 500 63202 Operating Materials & Supplies -Equipment 8.660 3,890 756 3,000 63300 Gas& Diesel 109 771 784 750 15,422 11,999 10,748 SUBTOTAL COMMODITIES 14,250 65000 Building Rental 684,705 753,700 753,700 822,680 65010 Equipment Rental, City 4,296 6,132 6,132 6,135 65011 Accident& Repair 300 360 360 265 65050 Info Tech Charges 10,130 10,130 10,130 10,130 65400 Indirect Operating Expenses 4,025 7,149 7,259 6,535 SUBTOTAL FIXED CHARGES 845,745 703,456 777,471 777,581 66220 Imp. Other Than Building 0 54,835 0 0 66400 Machinery & Equipment 57,665 0 0 0 SUBTOTALCAPITAL --6 i'T,SSS 5TTS5- TOTAL EXPENDITURES 1,190,325 7053,787 L163, 001 L127, 189 Job Code AUTHORIZED PERSONNEL ADOPTED FY 17-18 PROPOSED FY 18.19 Full Time Part Time Full Time Part Time 4780 Facilities and Fleet Maintenance Mgr. 0.05 0.05 151 Principal Management Analyst 0.05 0.05 7250 Stores & City Yard Property Specialist 0.30 0.30 7010 Accounting Assistant 0.05 0.05 9520 Senior Maintenance Aide B (PT) 2.00 2.00 TOTAL 2.00 0.45 2.00 0.45 3-19 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY ACCOUNTING UNIT Citywide Information Services Strategic Plan 10910 -VARIOUS Account ACTUAL ACTUAL PROJECTED PROPOSED LINE ITEM RESOURCES Code FY 15-16 FY 16-17 FY 17-18 FY 18.19 REVENUES 50001 Prior Year Carry Forward 0 0 0 1,628,488 56000 Charges to Departments 5,488,375 7,210,401 7,389,023 8,129;255 57010 Miscellaneous Recoveries 81,146 53,880 77,504 54,000 58000 Eaming on Investment 45,899 105,940 71,460 71,460 TOTALREVENUES 5,615,420 7,370,220 7,537,987 9,883,203 EXPENDITURES 10920140 Network & Telecommunications 0 1,883,875 1,604,648 2,498,076 10920141 Enterprise Systems 455,135 625,745 491,265 2,401,574 10920142 Payroll Systems 670,716 763,482 731,690 0 10920143 Specialized Systems 394,449 365,169 299,642 820,250 10920144 Customer Service Systems 323,389 534,071 405,120 0 10920145 Content & Collaboration 1,760,947 637,286 690,553 1,100,462 10920146 Administration & Projects 0 578,390 467,900 495,342 10920147 Data Center 2,035,493 1,203,358 973,426 1,799,324 10920148 Technology & Support Svcs. 362,456 211,019 221,088 768,175 TOTAL EXPENDITURES 6,002,584 6,802,395 5,885,332 9,883,203 ACTUAL ACTUAL PROJECTED PROPOSED OPERATING EXPENSE FY 15-16 FY 16.17 FY 17-18 FY 18.19 61000 Personnel 1,868,503 2,369,424 2,229,966 # 3,695,986 62000 Contractual 3,246,209 4,014,029 3,259,077 4 5,473,712 63000 Commodities 376,327 11,080 35,462 # 90,300 65000 Fixed Charges 325,326 244,212 360,827 9 558,206 66000 Capital 186,219 163,650 0 # 65,000 6,002,584 6,802,395 5,885,332 9,883,203 ADOPTED 17-18 PROPOSED FY 18-19 Job AUTHORIZED PERSONNEL Full Time Part Time Full Time Part Time Code 1701 Chief Technology Innovations Officer 1.00 1.00 0960 Information Services & Network Manager 1.00 1.00 73901 Executive Secretary 1.00 1.00 0710 Telecommunications Coordinator 1.00 1.00 6470 Systems Support Analyst 1.00 1.00 2660 Applications/Tech Support Manager 1.00 1.00 2630 Principal Programmer Analyst 5.00 5.00 1470 Senior Programmer Analyst 1.00 1.00 02190 GIS Administrator 0.00 1.00 02192 GIS Systems Analyst/Programmer 0.00 2.00 06460 Network Specialist/WAN Systems Administrator 1.00 1.00 0020 Micro Systems Technician 2.00 3.00 01006 Web Systems Technician 1.00 1.00 1140 Accountant 0.83 0.83 1350 Buyer 0.33 0.33 7400 Payroll Systems Analyst 0.50 0.50 2670 Information Services Representative 1.00 1.00 TOTAL 18.66 22.66 3-20 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY PROGRAM Technology Plan 109 Statement of Purpose To implement the recommendations ofthe City Information Systems Strategic Plan. The Plan is intended to help the City achieve its objectives by implementing modern information systems throughout the City at the least cost to the community. This program provides a road map for information technology consisting of projects on computing and connectivity infrastructure, citywide support systems, applications, data management, and data sharing. The benefits from this investment will include improved information access to support operations and make service delivery more cost-effective. ;.Accomplishments In FY 2017-2018 * Upgraded City computers Microsoft Office software to Office 2016 version * Implemented IT Service Management system to report, track, and manage incidents, service requests, and other IT items * Implemented an automated Public Records Request process with an online form and workflow * Expanded interactive Voice Response (IVR) system to call Utility customers with past due balance to avoid water shutoffs * Developed payment interface for new Recreation Management System for Parks, Recreation, and Community Service * Began upgrading older Microsoft SQL Server databases to SQL Server 2016 * Upgraded Bank Positive Pay system to reduce risk of check fraud * Integrated new parking citation system with the City cashiering and payment collection system * Enhanced land Management system features ' Began redesigning the City's website and implementation of a website Content Management System * Degan implementation ofan Agenda Management system to automate the City Courn l meeting agenda development process_ * Began development of Dog License system replacement * Began upgrade of the Payroll / Human Resources system to a new version * Supported the implementation of new benefits enrollment and HR onboarding systems and processes * Began Implementation of an Asset Management system for Public Works infrastructure assets * Expanded use of Geographic Information System (GIS) to additional spatial -related data and applications ' Began implementation of a Voice Over f (VOIP) phone system to replace the Citys legacy phone system ' Implemented fiber-optic connectivity between City Hall and PD increasing bandwidth and network performance ' Applied E -Rate discount program providing significant network equipment and operating cost savings * Began development of a fiber optic master plan and small cell strategy * Supported the implementation of a new PD Records Management System (RMS) * Implemented new cybersmurity network appliance and tools * Established public Wi-Fi Internetaccess for Roosevelt Community Center * Established network connectivity for new Work Center location * Upgraded, replaced, and maintained City computer servers, storage, power, and network equipment '.2r.. Action Plan for FY 2018-2019 * Complete the City website redesign and implementation of the website Content Management System ' Upgrade the Payroll / Human Resources system and implement public -facing employee portal * Implement an Enterprise Budgeting System * Implement an employee time reporting system * Complete implementation of new Dog License system replacement * Expand Open Data imitative and make more City datasets available to the public * Expand Public Records Request process to provide records electronically * Implement Interactive Voice Response (NR) system for Dog License to allow customers to pay license by telephone * Implement a mobile app for Municipal Utility Services (MUS) customers to access and pay their account via a smartphone * battlement False Alarm system ' Upgrade and enhance Enterprise Content Management System ' Upgrade Financial and Business Intelligence (Reporting) systems ' Continue upgrading older Microsoft SQL Server databases to SQL Server 2016 * Continue implementing Voice Over IP (VOID) phone system to replace the City legacy phone system * Upgrade Microsoft Exchange Email Server version ' Complete development of fiber optic master plan and small cell strategy * Support implementation of an Asset Management system for Public Works infrastructure assets * Refine IT service management processes including performance, governance, pmject management, and policy updates PERFORMANCE MEASURESActual Actual Actual Projected FY 15-16 FY 18-17 FV 17-18 FY 18-08 Service Level Number of City email users supported 2,000 21000 1,810 1,850 Number of PCs (desktops and laptops) 11900 11900 2,069 2,080 Number of mobile devices / users 700/290 780/325 810/477 850/500 Number of City staff with Internet connections 1,254 1,325 1,576 1,600 new measure to reflect increasing use of mobile technology 3-21 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY ACCOUNTING UNIT Network & Telecommunications 10920140 Account Code LINE ITEM RESOURCES ACTUAL FY 15.16 ACTUAL FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18.19 REVENUES 56000 Telephone System Svcs Charges 0 0 1,912,113 2,083,600 50001 Prior Year Carry Forward 0 0 0 376,076 50002 Prior Year Carry Forward -ENC 0 0 0 0 58000 Earning on Investment 0 0 38,400 38,400 TOTALREVENUES 0 0 1,950,513 2,498,076 EXPENDITURES 61000 Salaries & Wages -Regular 0 212,093 206,838 296,797 61100 Retirement Plan 0 50,425 58,675 106,674 61120 Medicare Insurance 0 3,288 2,902 4,304 61130 Health Insurance 0 22,496 22,828 46,934 61170 Retiree Health Insurance 0 3,918 0 0 61180 Compensation Insurance 0 4,179 4,911 10,279 SUBTOTAL PERSONNEL 0 296,399 296,154 464,989 62010 Communications 0 835,486 747,672 794,120 62300 Other Contractual Services 0 185,730 197,283 258,340 62302 Contracts - Personnel 0 508,848 268,017 840,000 62306 Software Maintenance Support 0 16,915 25,634 31,000 62600 Parking Validation 0 0 0 0 62700 Auto Expense 0 0 0 0 SUBTOTAL CONTRACTUAL 0 1,546,979 1,238,605 1,923,460 63001 Operating Materials & Supplies 0 2,805 20,422 36,000 63300 Gas & Diesel 0 108 436 300 0 2,913 20,858 36,300 SUBTOTAL COMMODITIES 65100 Liability Charges 0 5,425 8,050 8,050 65010 Rental of City Equipment 0 2,796 2,447 2,795 65012 Accident Repair & Replacement Charge 0 144 131 145 65050 Info Tech Charges 0 16,695 16,695 16,695 65000 Building Rental 0 8,050 5,513 5,513 65400 Indirect Operating Expenses 0 4,474 16,195 40,129 SUBTOTAL FIXED CHARGES 0 37,584 49,030 73,327 66400 Machinery & Equipment 0 0 0 0 66510 Computer Software 0 0 0 0 SUBTOTALCAPITAL 0 0 0 0 TOTAL 0 1,883,875 1,604,648 2,498,076 Job Code AUTHORIZED PERSONNEL ADOPTED FY 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 00960 Information Services & Network Manager 0.60 0.60 00710 Telecommunications Coordinator 1.00 1.00 06460 Network Specialist/WAN Systems Administrator 1.00 1.00 2.60 TOTAL 2.60 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY ACCOUNTING UNIT Enterprise Systems 10920141 Account LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED Code - FY 15.16 FY 16-17 FY 17-18 FY 18-19 61000 Salaries Regular 0 273,354 293,536 1,058,118 61040 Salaries Overtime 257 95 34 0 61100 Retirement -Employer Contribution 0 15,823 80,234 378,106 61120 Medicare Insurance 0 3,821 4,120 14,883 61130 Health Insurance 0 51,003 52,163 195,791 61170 Retiree Health Benefits (2,981) 6,969 0 0 61180 Workers Compensation Insurance 0 2,619 4,551 34,596 SUBTOTAL PERSONNEL (2,724) 353,684 434,637 1,681,495 0 0 0 0 62300 Contract Services - Professional 457,859 54,093 20,602 130,475 62305 Software Licenses & Subscriptions 0 7,750 0 40,000 62306 Software Maintenance & Support 0 210,218 13,055 312,197 - -- -457,859- 272;061- - - 33;656--- - - -- - - SUBTOTAL CONTRACTUAL- - - - - - - - 482,672-- 0 0 0 0 63001 Misc. Operating Expenses 0 0 0 2,000 0 0 0 0 SUBTOTAL COMMODITIES 0 0 0 2,000 0 0 0 0 65400 Indirect Costs 0 0 22,972 145,113 65000 Building Rental 0 0 0 90,294 SUBTOTAL FIXED CHARGES 0 0 22,972 235,407 0 0 0 0 0 0 0 0 TOTAL 455,135 625,745 491,265 2,401,574 Job AUTHORIZED PERSONNEL Code ADOPTED FY 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 2660 Applications/Tech Support Manager 1.00 1.00 2630 Principal Programmer Analyst 2.00 4.00 02190 GIS Administrator 0.00 1.00 02192 GIS Systems Analyst/Programmer 0.00 2.00 1140 Accountant 1 0.33 0.83 7400 Payroll Systems Analyst 0.00 0.50 TOTAL 3.33 9.33 Note: Payroll and ERP System account for the Enterprise. System Fund 3-23 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY ACCOUNTING UNIT Payroll Systems 10920142 Account LINE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18-19 61000 Salaries Regular 293,997 403,503 364,410 0 61020 Salaries - Temporary 9,672 17,798 0 0 61040 Salaries Overtime 0 0 235 0 61100 Retirement -Employer Contribution 45,088 91,720 99,490 0 61110 Part-time Retirement 363 668 0 0 61120 Medicare Insurance 1,768 5,306 4,544 0 61130 Health Insurance 39,197 60,008 55,958 0 61170 Retiree Health Benefits (33,500) 10,005 0 0 61180 Workers Compensation Insurance 7,516 4,052 5,664 0 SUBTOTALPERSONNEL 364,102 593,062 530,301 0 62120 Training, Transportation, Meeting 922 0 0 0 62300 Contract Services - Professional 184,428 24,286 7,171 0 62305 Software Licenses & Subscriptions 0 0 62,250 0 62306 Software Maintenance & Support 0 54,605 10,245 0 SUBTOTALCONTRACTUAL 185,349 78,891 79,666 0 63001 Misc. Operating Expenses 2,273 1,359 1,439 0 SUBTOTAL COMMODITIES 2,273 1,359 1,439 0 65000 Building Rental 87,313 88,805 90,294 0 65400 Indirect Costs 31,679 1,365 29,990 0 SUBTOTAL FIXED CHARGES 118,992 90,170 120,284 0 66510 Computer Software 0 0 0 0 SUBTOTAL CAPITAL 0 0 0 0 TOTAL 670,716 763,482 731,690 0 Job AUTHORIZED PERSONNEL Code ADOPTED FY 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 6400 Budget & Research Manager 0.00 0.00 1120 Accounting Manager 0.00 0.00 7400 Payroll Systems Analyst 0.50 0.00 1140 Accountant 0.50 0.00 2630 Principal Programmer Analyst 2.00 0.00 TOTAL 3.00 0.00 Note: As of FY 18-19 Payroll has moved to fund 10920141 Enterprise System 3-24 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY ACCOUNTING UNIT Specialized Systems 10920143 Account. LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15-16 FY 16-17 FY 17-18 FY 18-19 62010 Communications 62300 Contract Services- Professional 394,449 365,169 0 15,000 62302 Contract Services- Personnel 0 0 299,642 800,000 62305 Software Licenses & Subscriptions 0 0 0 2,250 SUBTOTAL CONTRACTUAL 394,449 365,169 299,642 8175250 63001 Misc. Operating Expenses 0 0 0 3,000 SUBTOTAL COMMODITIES 0 0 0 3,000 0 0 TOTAL 394,449 365,169 299,642 820,250 INFORMATION TECHNOLOGY ACCOUNTING UNIT Customer Service Systems 10920144 Account Code LINE ITEM RESOURCES ACTUAL FY 15.16 ACTUAL FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18-19 62010 Communications 15,240 12,617 18,488 0 62120 Training & Transpiration 14,617 0 0 0 62300 Contract Services - Professional 205,764 1,640 743 0 62302 Contract Services - Personnel 0 205,537 208,866 0 0 1,501 0 62306 Software Maintenance & Support 0 146,246 175,173 0 SUBTOTALCONTRACTUAL 235,621 367,540 403,270 0 63001 Misc. Operating Expenses 1,768 2,880 1,850 0 SUBTOTAL COMMODITIES 1,768 2,880 1,850 0 66510 Comupter Software 86,000 163,650 0 0 TOTAL 323,389 534,071 405,120 0 System Note: As of FY 18-19 Customer Service Systems moved to fund 10920143 Specialized 3-25 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY ACCOUNTING UNIT Content & Collaboration 10920145 :Account ACTUAL ACTUAL PROJECTED PROPOSED. LINE ITEM RESOURCES Code FY 15.16 FY 16.17 FY 17-18 FY 18-19 61000 Salaries Regular 1,122,397 203,385 195,598 244,428 61020 Salaries Pan -Time 3,884 787 0 0 61040 Salaries Overtime 972 0 0 0 61100 Retirement -Employer Contribution 215,741 46,207 55,625 95,496 61110 Retirement Part -Time 146 30 0 0 61120 Medicare Insurance 14,924 2,806 2,715 3,601 61130 Health Insurance 172,730 31,676 30,983 59,545 61170 Retiree Health Benefits (39,014) 4,944 0 0 61180 Workers Compensation Insurance 15,344 3,159 4,164 7,831 SUBTOTAL PERSONNEL 1,507,125 292,993 289,086 410,901 62120 Training, Transportation, Matting 646 0 0 0 62300 Contract Services - Professional 154,268 69,033 15,129 35,600 62302 Contract Services - Personnel 0 271,661 366,343 550,000 62306 Software Maintenance & Support 0 2,172 3,713 66,500 62600 Parking Validations 0 563 156 0 62700 Auto Expense 2,550 0 0 0 SUBTOTAL CONTRACTUAL 157,463 343,428 385,340 652,100 63001 Misc. Operating Expense 1,490 170 812 2,000 1,490 170 812 2,000 SUBTOTAL COMMODITIES 65400 Indirect Costs 94,869 696 15,315 35,461 SUBTOTAL FIXED CHARGES 94,869 696 15,315 35,461 TOTAL 1,760,947 637,286 690,553 1,100,462 Job AUTHORIZED PERSONNEL ADOPTED FY 17.18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time Code 1701 Chief Technology Innovation Officer 0.00 0.00 1190 Executive Director, Finance & Management 0.00 0.00 1180 Assistant Director of Finance & Mgml. Svcs. 0.00 0.00 0960 Information Services Manager 0.00 0.00 2660 Applications/Tech Support Manager 0.00 0.00 6470 Systems Support Analyst 0.00 0.00 O 1006 Web Systems Technician 1.00 1.00 0020 Micro Systems Technician 0.00 0.00 06140 Project Management Officer 0.00 0.00 2630 Principal Programmer Analyst 1.00 1.00 01470 Senior Programmer Analyst 1.00 1.00 01140 Accountant 1 0.00 0.00 7016 Senior Accounting Assistant/Systems Tech 0.00 0.00 7015 Accounting Assistant/Systems Tech 0.00 0.00 1350 Buyer 0.00 0.00 2670 Information Services Representative 0.00 0.00 TOTAL 3.00 3.00 3-26 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY ACCOUNTING UNIT Administration & Projects 10920146 Account LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15-16 FY 16-17 FY 17-18 FY 18-19 61000 Salaries Regular 0 328,042 298,282 280,581 61020 Salaries - Temporary 0 91,184 6,327 0 61100 Retirement -Employer Contribution 0 78,808 82,450 90,649 61110 Part-time Retirement 0 2,929 237 0 61120 Medicare Insurance 0 5,274 4,402 4,156 61130 Health Insurance 0 37,356 29,242 28,934 61170 Retiree Health Benefits 0 5,301 0 0 61180 Workers Compensation Insurance 0 8,922 8,636 11,443 SUBTOTAL PERSONNEL 0 557,815 429,576 415,762 62120 Training & Transportation 0 2,577 4,891 20,000 62130 Tuition Reimbursment 0 476 0 2,000 62300 Contract Sedvices- Professional - _. 0 --. 8,822 _ - 2,626 __------------- 10,000 62600 Parking Validations 0 0 0 700 62700 Auto Expense 6,900 6,000 9,000 SUBTOTAL CONTRACTUAL 41,700 0 18,775 13,517 63001 Misc. Operating Expenses 0 0 0 2,000 SUBTOTAL COMMODITIES 0 0 0 2,000 65400 Indirect Costs 0 1,799 24,807 35,880 SUBTOTAL FIXED CHARGES 0 1,799 24,807 35,880 TOTAL 0 578,390 467,900 495,342 Job AUTHORIZED PERSONNEL Code ADOPTED FY 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 1190 Executive Director, Finance & Management 0.00 0.00 1180 Assistant Director of Finance & Mgmt. Svcs. 0.00 0.00 1701 Chief Technology Innovation Officer 1.00 1.00 6400 Budget & Research Manager 0.00 0.00 1120 Accounting Manager 0.00 0.00. 06140 Project Management Officer 0.00 0.00 73901 Executive Secretary 1.00 - 1.00 1350 Buyer 0.33 0.33 2.33 2.33 3-27 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY ACCOUNTING UNIT Data Center 10920147 Account LINE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18-19 61000 Salaries Regular 0 52,892 65,957 67,546 61100 Retirement -Employer Contribution 0 12,085 18,659 20,883 61120 Medicare Insurance 0 757 945 979 61130 Health Insurance 0 2,832 3,711 3,762 61170 Retiree Health Benefits 0 793 0 0 61180 Workers Compensation Insurance 0 1,431 2,169 3,067 SUBTOTAL PERSONNEL 0 70,789 91,441 96,238 62010 Communications 10,258 16,373 12,982 15,000 62120 Training, Transportation, Meeting 0 0 0 1,000 62300 Contract Services - Professional 1,805,209 74,355 39,663 95,655 62302 Contract Services - Personnel 0 446,160 389,571 550,000 62305 Software Licenses & Subscriptions 0 7,790 12,532 39,000 62306 Software Maintenance & Support 0 436,983 149,392 613,550 62307 Hardware Maintenance & Support 0 34,251 151,998 174,825 SUBTOTAL CONTRACTUAL 1,815,468 1,015,913 756,139 1,489,030 63001 Misc. Operating Expenses 8,340 2,065 4,932 8,000 63202 Other Mat/Supplies- Equipment 0 640 0 17,000 SUBTOTAL COMMODITIES 8,340 2,706 4,932 25,000 65000 Building Rental 105,323 107,120 108,920 108,920 65400 Indirect Costs 0 0 5,164 8,305 65100 Liability Charges 6,143 6,830 6,830 6,830 SUBTOTAL FIXED CHARGES 111,466 113,950 120,914 124,055 66400 Machinery & Equipment 79,261 0 0 65,000 66510 Computer Software 20,958 0 0 0 SUBTOTAL CAPITAL 100,219 0 0 65,000 TOTAL 2,035,493 1,203,358 973,426 1,799,324 Job AUTHORIZED PERSONNEL Code ADOPTED FY 16-17 PROPOSED FY 17.18 Full Time Part Time Full Time Part Time 0960 Information Services Manager 0.40 0.40 0.40 0.40 3-28 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY ACCOUNTING UNIT Technology & Support Svcs. 10920148 Account LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15-16 FY 16-17 FY 17-18 FY 18-19. 61000 Salaries Regular 0 132,351 95,842 385,088 61100 Retirement -Employer Contribution 0 35,183 31,965 130,025 61120 Medicare Insurance 0 1,877 1,354 5,143 61130 Health Insurance 0 31,181 28,110 96,260 61170 Retiree Health Benefits 0 2,775 0 61180 Workers Compensation Insurance 0 1,315 1,499 10,085 SUBTOTAL PERSONNEL 0 204,682 158,770 626,599 62302 Contract Services - Personnel 0 5,272 41,768 60,000 62306 Software Maintenance & Support 0 0 7,475 7,500 SUBTOTAL CONTRACTUAL 0 5,272 49,243 67,500 63001 Misc. Operating Expense 1,929 1,049 5,571 63202 Misc. Operating Expenses -Equipment 360,527 3 0 20,000 362,456 1,052 5,571 20,000 SUBTOTAL COMMODITIES 65400 Indirect Costs 0 13 7,504 54,076 SUBTOTAL FIXED CHARGES 0 13 7,504 54,076 TOTAL 362,456 211,019 221,088 768.175 Job AUTHORIZED PERSONNEL Code ADOPTED FY 17.18 PROPOSED FY 18.19 Full Time Part Time Full Time Part Time 6470 Systems Support Analyst 1.00 1.00 0020 Micro Systems Technician 2.00 3.00 2670 Information Services Representative 1.00 1.00 TOTAL 4.00 5.00 In prior years, the IS Strategic plan was accounted for in Fund 79. The IS Strategic Plan is now accounted for in Fund 109. 3-29 INTERNAL SERVICE FUNDS PERSONNEL SERVICES PROGRAM Liability & Property 08009051 ",ikStoteme M of. Purpose To protect the City's assets from financial and operational impairment. This program protects the City's assets by providing insurance, risk sharing, risk transferring and risk assumption. Liability claims are handled in-house and are settled or denied impartially based upon the City's negligence. Adequate property insurance is maintained with an annual property values update. A self-inspection program of City properties is regularly conducted to minimize exposures and losses. - Accomplishments in FY2017-2018 * Successfully passed annual BICEP Liability Claims Audit * Updated BICEP Litigation Management Guidelines * Updated BICEP Memorandum of Coverage * Updated Workplace Violence Policy * Updated Injury and Illness Prevention Program ` Recovered $71,812 from property insurance for three totaled patrol units * Recovered $79,598 in subrogation claims (damage to City property) * Recovered $252,214 from insurance carrier on claim properly tendered per contract provisions ' As a preventative measure, offered Hepatitis A vaccinations to staff in consideration of Hepatitis outbreaks in Los Angeles and San Diego counties. Action Plan for FY 2018.2019 * Implement BICEP Litigation Management Guidelines * Update Vehicle Use Policy * Coordinate with Parks and Recreation and Police Department to develop an Emergency and Evacuation Plan for the Stadium. * Coordinate with departments to improve subrogation claim process. Actual Actual Estimated Objective PERFORMANCE MEASURES FY 15.16 FY 16-17 FY 17-18 FY 18-19 Service Level 4 of Actuarial Studies Conducted 0 1 1 1 9 of Liability Claims Audits 1 I I I 4 of Special Event & Instructor Insurance Coverage's placed to p 127 156 146 140 Liability Insurance Cost in $ $ 1,254,561 $ 2,247,126 $ 3,258,658 $ 4,300,000 Property Insurance Cost in $ $ 292,487 $ 285,921 $ 284,403 $ 300,000 Earthquake Insurance Cost in$ $ - $ 382,614 $ 320,087 $ 330,000 Crime Insurance Cost in $ $ 11,372 $ 11,372 $ 11,962 $ 15,000 Pollution Insurance Cost in $ $ 13,371 $ - $ - $ 15,400 Efficiency # of Liability Claims Filed Annually 150 190 174 175 # of Liability Claims Closed 161 158 160 160 Closure Ratio 107% 83% 92% 91% 3-30 INTERNAL SERVICE FUNDS Human Resources A NTIN U Liability & Property 08009051 Account LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15-16 FY 16-17 FY 17-18 FY 18-19 REVENUES 50001 Prior Year Carry Forward 0 0 0 5,483,232 56000 Charges to Departments 5,662,112 6,512,263 6,382,669 6,383,706 57006 Expense Reimbursement 15 180 0 0 58000 Earnings on Investments 288,377 225,770 148,889 150,000 6,531,558 TOTAL REVENUES 5,950,504 6,738,213 12,016,938 EXPENDITURES 61000 Salaries & Wages -Regular 396,009 728,317 414,563 373,755 61020 Salaries & Wages -Temporary 1,373 30 0 0 61040 Salaries & Wages Overtime 3 0 3,406 10,000 61100 Retirement Plan 70,855 87,366 114,329 114,645 61110 Part -Time Retirement - _ 58 - Q.. _ _ _.. __0-. _ _. _ _. -0 61120 Medicare Insurance 5,266 20603.86 6,561 5,420 61130 Employees Insurance 43,804 52,219 52,716 62,650 61170 Retiree Health Insurance 8,020 7,334 0 0 61180 Compensation Insurance 7,177 17,413 24,286 15,215 532,565 913,283 581,685 SUBTOTAL PERSONNEL 615,860 62010 Communications 2,690 3,325 3,134 4,675 62120 Training & Transportation 2,028 2,464 1,882 4,000 62140 Other Agency Services 535 460 386 9,450 62300 Other Contractual Services 1,917,810 471,252 284,890 738,000 62302 Other Personnel Services 1,788,062 1,307,003 1,034,180 1,250,000 62322 M&R Machinery & Equipment 0 0 0 1,000 62600 Parking Validations 0 0 0 250 62700 Auto Expense 1,200 1,200 1,029 1,200 1,785,704 1,325,500 2,008,575 SUBTOTAL CONTRACTUAL 3,712,324 63001 Operating Materials & Supplies 17,783 15,512 11,083 17,000 63300 Gas & Diesel 0 0 0 238 17,783 SUBTOTAL COMMODITIES 15,512 11,083 17,238 64010 Insurance (Risk Management) 1,476,802 2,203,307 6,661,389 5,200,000 64050 Losses Paid 2,558,106 4,517,602 1,591,406 3,000,000 64070 Unemployment Claims Paid 98,213 81,706 29,589 150,000 65000 Building & Site Rental 23,968 23,590 20,955 20,955 65010 Equipment Rental, City 0 0 0 0 65050 Info Tech Charges 391,580 391,580 391,580 391,580 65205 Internal Depts. Personnel Charges 656,262 616,348 655,032 593,100 65400 Indirect Operating Expenses 33,877 37,750 40,501 35,805 5,238,808 9,390,451 9,391,440 SUBTOTAL FIXED CHARGES 7,871,883 66200 Building Improvement 17,400 1,453,461 25,347 0 66220 Imrovements Other Than Building 358,989 514,299 0 0 66400 Machinery & Equipment 0 0 0 10,000 66510 Computer Software 0 0 0 2,500 66600 Books, Records & Videos 0 0 0 5,500 SUBTOTAL CAPITAL 376,389 1,967,760 25,347 18,000 TOTAL EXPENDITURES 9,877,869 12,554,144 11,368,242 12,016,938 3-31 INTERNAL SERVICE FUNDS ACCOUNTING UNIT Human Resources Liability & Property 08009051 Job Code AUTHORIZED PERSONNEL ADOPTED 17.18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 01830 Executive Director, Personnel Services 0.20 0.20 01835 Assistant Director of Personnel Services 0.50 0.50 01751 Risk Management Supervisor 0.50 0.50 01753 Risk Management Assistant 1.00 1.00 07530 Personnel Executive Secretary 0.20 0.20 01675 Sr. Paralegal (UC)* 1.00 1.00 3.40 0.00 3.40 0.00 TOTAL *Note: City Attorney's Office Sr. Paralegal position funded thru Liability & Property Fund. 3-32 INTERNAL SERVICE FUNDS PERSONNEL SERVICES PROGRAM Employee Group Benefits 08109053 Statement of Purpose To provide a responsive, competitive, and cost-effective employee benefits and compensation program; and manage the compensation plan, retirementplan, air qualityprograms, wellness programs. This program contracts and administers employee and retiree benefits and implements employee compensation plans. The major functions include negotiating life, long-term disability, medical, dental, vision, FSA, & RHS insurance plans; promoting employee assistance and wellness programs; documenting and implementing employee contract pay provisions; processing new employees, separating employees, and retirements; and administering employee's leave provisions. Accomplishments in FY 2017-2018 * Setup training for supervisors for EAP * Expanded the Retirement Health Savings (RHS) Plan * Created a monthly Rideshare Newsletter Hosted a successful Blood Drive Set up a Flu Shot Clinic for employeees Streamlined the audit for our Benefit Bridge Program Set up Lunch & Learn Wellness Seminars for employees. Action Plan for FY 2018-2019 * FMLA Tracking Systems for employees * Updated FMLA Policy and new fors * Set up CalPERS/Medlcare Training Update the Rideshare Program * Insurance broker to put out bids for new dental plans Set up retirement counseling for employees preparing to retire * Enhance Rideshare/Health Fair * PERFORMANCE MEASURES Actual Actual Projected Objective FY 15-16 FY 16.17 FY 17.18 FY 18-19 Service Level # of new employees processed 220 213 104 115 # of separating employees processed 215 95 69 75 # of retirements processed/counseled 159 75 80 80 # of employees utilizing EAP resources 26 30 31 35 # of Family Medical Leave cases processed 65 36 38 36 # of insurance enrollments/changes processed 1988 1450 1475 1465 # of employees participating in blood drives 48 22 28 35 Efficiency # of internal audits conducted annually 68 70 70 70 Effectiveness • of employees' problems resolved within 1 day 95% 95% 98% 98 • of premium payments processed on time 100% 98% 98% 98 3-33 Human Resources ACCOUNTING UNIT Section 125 Benefits 08109052 Account LINE ITEM RESOURCES Coda ACTUAL FY 15.16 ACTUAL FY 16-17 PROJECTED FY 17.18 PROPOSED FY 18-19 EXPENDITURES 64090 Benefit Payments -Medical 183,192 202,336 223,990 300,000 64091 Benefit Payments -Health Care (1) 0 0 0 0 64093 Benefit Payments -Child Care 68,646 82,955 99,082 130,000 64094 Flex Account Bank Charges 6,840 3,600 4,826 9,500 SUBTOTAL FIXED CHARGES 258,678 288,890 327,898 439,500 TOTAL EXPENDITURES 258,678 288,890 327,898 439,500 (1) Implemented Premium Only Plan through the payroll system. Employees are automatically enrolled in Premium Only Plan FSA unless they opt -out. Employee contributions are automatically deducted pre-tax through payroll system. City no longer processes claims for Premium Only Plan FSA manually. 3-34 INTERNAL SERVICE FUNDS Human Resources ACCOUNTING UNIT Employee Group Benefits 08109053 Account LINE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL FY 16.17 PROJECTED FY 17-18 PROPOSED FY 18-19 REVENUES 50001 Prior Year Carry Forward 0 0 0 1,893,677 50002 Prior Year Carry Forward -ENC 0 0 0 0 56000 Charges to Departments 17,258,246 18,305,487 18,768,621 19,500,000 56800 Employee Contributions 2,127,953 2,264,314 2,933,745 3,000,000 56801 Medical Contribution 182,064 189,194 212,031 300,000 56802 Child Care Contribution 70,240 70,496 87,039 130,000 56803 Health Premium Contribution 0 0 0 0 56804 POA Retirement ER Contribution 312,050 331,335 0 504,693 58000 Earnings on Investments 37,048 40,295 36,235 14,700 TOTAL REVENUES 19,987,601 21,201, l2l 22,037,671 25,343,070 _ .EXPENDITURES 61000 Salaries & Wages -Regular 568,318 564,909 608,128 671,975 61020 Salaries & Wages -Temporary, 8,054 12,129 7,922 6,690 61040 Salaries & Wages -Overtime 0 391 0 12,000 61100 Retirement Plan 119,951 124,149 167,041 206,120 61110 Part -Time Retirement 302 436 297 250 61120 Medicare Insurance 8,345 8,000 8,836 9,840 61130 Employees Insurance 70,857 77,462 76,757 89,495 61170 Retiree Health Insurance 13,761 10,822 0 0 61180 Compensation Insurance 6,917 7,023 11,345 22,245 SUBTOTALPERSONNEL 796,505 805,321 880,325 1,018,615 62010 Communications 3,101 3,955 3,585 4,301 62120 Training & Transportation 8,824 7,699 3,111 15,000 62140 Other Agency Services 85 930 540 10,000 62300 Other Contractual Services 4,968 7,245 39,821 191,600 62302 Other Personnel Services 21,663 26,477 24,758 45,000 62322 M&R Machinery & Equipment 0 0 0 3;080 62600 Parking Validations 7,170 8,101 4,438 475 62700 Auto Expense 2,400 2,400 2,229 1,800 SUBTOTAL CONTRACTUAL 48,210 56,806 78,482 271,256 63001 Operating Materials & Supplies 9,982 5,420 5,421 20,000 SUBTOTAL COMMODITIES 5,420 9,982 5,421 20,000 64010 Insurance 16;759,867 17,835,906 18,570,556 21,500,000 64060 Insurance Pass Thm (Medicare) 1,552,333 1,616,360 1,653,391 1,700,000 64092 Benefit Payments -Wellness 700 410 (566) 10,000 65000 Building & Site Rental 99,929 98,354 87,314 87,314 65050 Info Tech Charges 227,945 227,945 227,945 227,945 65400 Indirect Operating Expenses 48,531 56,467 59,692 64,440 SUBTOTAL FIXED CHARGES 18,689,305 19,835,441 20,598,332 23,589,699 66400 Machinery & Equipment 0 0 0 3,000 66510 Computer Software 0 0 0 1,000 SUBTOTALCAPITAL 0 4,000 0 0 SUBTOTAL EXPENDITURES 19,544,002 20,702,988 21,562,561 24,903,570 08109052 Section 125 Benefits 260,285 288,890 327,898 439,500 TOTAL EXPENDITURES 19,804,287 2Q991,878 21,890,459 25,343,070 3-35 INTERNAL SERVICE FUNDS Human Resources ACCOUNTING UNIT Employee Group Benefits 08109053 Job Code AUTHORIZED PERSONNEL ADOPTED FY 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Par, Time 01830 Executive Director, Personnel Services 0.40 0.40 00151 Principal Management Analyst 1.00 1.00 00770 Senior Personnel Technician 1.50 1.50 00471 Benefits & Compensation Supervisor 0.75 0.75 07530 Personnel Executive Secretary 0.40 0.40 07300 Senior Personnel Services Specialist 2.00 2.00 07070 Personnel Services Specialist 0.60 0.60 TOTAL 6.65 0.00 6.65 0.00 3-36 INTERNAL SERVICE FUNDS PERSONNEL SERVICES PROGRAM Workers' Compensation 08209054 Statement of Purpose To minimize the number, cost, and effect ofwork-related injuries and illness. This program prevents and investigates employee injuries and illnesses; provides safety and health-related training to all employees; ensure a safe and healthful work environment while providing the best possible medical care for injured employees; promptly handles and settles claims; and administers a stable Workers' Compensation program. Accomplishments in FY 2017-2018 * Reduced workers' compensation hospital bill review maximum fee from $10,000 to $7,000. * Recovered $177,945 in subrogation and excess insurance claims. * Complied with State of California, Division of Workers' Compensation claims staff training requirements. * Complied with Federal Medicare reporting requirements. * Made available workers compensation forms on employee intranet. --Action-`Pfankr—FY2018-2019---- * Compose Workers Compensation Training for supervisors and lead personnel. * Hire a Third Party Administrator (TPA) for management of workers' compensation claims. * Create a formal "Return to Work" Policy. * Implement an upgrade to the City's Software Program for Claim's Administration to adhere & maintain State mandated reporting. * Comply with the City's Records Retention Schedule. PERFORMANCE MEASURES Actual Actual Estimated Objective FY 15.16 FY 16-17 FY 17-18 FY 18-19 Service Level # of new claims 183 208 206 195 % of outstanding litigated open claims 17% 9% 8% 5% # of new litigated claims 22 17 16 15 # of hearing tests administered 34 1 50 80 Excess workers' compensation premium costs 305,296 347,175 360,000 399,672 Efficiency Cost of claims in$ 5,920,663 5,616,367 $6,516,744 6,000,000 3-37 INTERNAL SERVICE FUNDS Human Resources ACCOUNTING UNIT Workers' Compensation 08209054 Account LINE ITEM RESOURCES .Code ACTUAL FY 15.16 ACTUAL FY 16.17 PROJECTED FY 17-18 PROPOSED FY 18.19 REVENUES 56000 Charges to Departments 5,214,709 5,399,707 6,309,659 7,525,972 56900 Principal Repayment 0 0 292,000 292,000 57006 Expense Reimbursement 338,978 184,736 179,857 179,857 58000 Earnings on Investments 179,212 170,546 141,642 115,000 58001 Staled Dated Checks 19,871 10,561 0 10,561 5,752,770 5,765,550 6,923,158 8,123,390 TOTAL REVENUES EXPENDITURES 61000 Salaries Regular 497,029 520,996 488,705 621,180 61020 Salaries Part -Time 32,696 20,217 0 34,410 61040 Salaries Overtime 3 72 0 10,000 61100 Retirement Contribution 109,928 109,763 139,953 188,625 61110 Part -Time Retirement 58 0 0 865 61120 Medicare Insurance 7,606 7,453 7,025 9,250 61130 Employees Insurance 54,701 63,215 72,957 85,025 61170 Retiree Health Insurance 9,668 8,201 0 0 61180 Compensation Insurance 7,068 7,547 9,833 23,530 SUBTOTAL PERSONNEL 718,758 737,464 718,474 972,885 62010 Communications 3,462 4,281 3,912 5,865 62120 Training & Transportation 1,962 1,867 1,195 21,000 62140 Other Agency Services 83 100 0 0 62300 Contmemal Services -Professional 146,742 189,592 115,890 175,000 62302 Other Personnel Services 631,793 628,425 814,453 725,000 62322 M&R Machinery & Equipment 0 0 0 1,000 62600 Parking Validation 0 0 0 1,000 62700 Auto Expense 1,200 1,200 1,200 1,200 SUBTOTAL CONTRACTUAL 825,466 936,650 785,243 930,065 63001 Operating Materials & Supplies 24,174 25,884 24,877 28,000 SUBTOTAL COMMODITIES 28,000 24,174 25,884 24,877 64010 Insurance (Risk Management) 337,387 396,723 425,063 450,000 64080 Benefits Payments 5251,296 5,789,006 4,909,536 5,500,000 65000 Building & Site Rental 53,989 53,140 47,150 47,150 65050 Info Tech Charges 118,995 118,995 118,995 118,995 65205 Internal Depts. Personnel Charges 14,485 14,485 14,485 14,485 65400 Indirect Operating Expenses - 44,587 52,938 47,356 61,810 SUBTOTAL FIXED CHARGES 5,820,739 6,425,287 7562,584 6,192,440 TOTAL EXPENDITURES 7,348,913 8,014,100 7,242,585 8,123,390 3-38 INTERNAL SERVICE FUNDS Human Resources ACCOUNTING UNIT Workers' Compensation 08209054 Job Code AUTHORIZED PERSONNEL ADOPTED FY 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 01830 Executive Director, Personnel Services 0.20 0.20 01835 Assistant Director of Personnel Services 0.50 0.50 01750 Risk Manager (MM) 0.50 0.50 07551 Risk Manager Supervisor (AM) 1.00 L00 07540 Senior Workers' Comp. Claims Examiner 2.00 2.00 07575 Senior Workers' Comp. Systems Technician 1.00 1.00 07530 Personnel Executive Secretary 0.20 0.20 07300 Senior Personnel Services Specialist 1.00 1.00 TOTAL 6.40 0.00 6.40 0.00 3-39 INTERNAL SERVICE FUND RESOURCE SUMMARY ENGINEERING SERVICES - PWA ACTIVITIES FY FY 15.16 ACTUAL FY 16-17 PROJECTED FY 17-18 '.PROPOSED' FY 18.19 REVENUES Engineering Services 50001 Prior Year Carry Forward 0 0 0 60,725 51702 Parking Permit Fees 173,702 215,744 220,000 200,000 51703 Sewer Construction Permits 32,581 34,636 15,000 15,000 51704 Street Construction Permits 572,797 720,667 1,200,000 450,000 56000 Charges To Departments 3,821,457 4,361,010 4,979,301 6,800,000 56305 Engineering Service Charge 491,709 963,057 1,100,000 500,000 57006 Expense Reimbursement -Condemn Deposit 66,522 55,912 32,033 20,000 57010 Miscellaneous Recoveries 1,200 1,075 1,000 0 57704 Expense Reimbursement- Special Assessment District 0 0 30,000 33,000 57790 Abandonment Processing 1,745 5,403 11,000 0 58000 Earning On Investments 1,708 0 139 0 59000-029 Transfer from Fund 029 10,000 0 0 10,000 TOTAL REVENUES 5,173,421 6,357,505 7,588,473 8,088,725 Administrative Services 50001 Prior Year Carry Forward 0 0 0 2,087,460 56000 Charges To Departments 6,036,081 5,989,170 5,727,940 4,504,570 57006 Expense Reimbursement -Condemn Deposit 30,271 5,912 0 0 57010 Miscellaneous Recoveries 30,711 75 60 0 58000 Earning On Investments 25,614 36,597 25,741 0 TOTAL REVENUES 6,122,677 6,031,753 5,753,741 6,592,030 EXPENDITURES Engineering Services 08617611 Construction Engineering 2,269,611 2,588,097 2,762,753 3,143,965 08617612 Design Engineering 3,526,767 3,838,068 4,001,936 4,582,430 08617620 Traffic Engineering 128,945 345,978 258,926 362,330 TOTAL EXPENDITURES 5,925,322 6,772,144 7,023,615 8,088,725 Administrative Services 10117601 Pub Wks -Admin Services 3,067,020 3,347,111 3,478,535 4,462,885 10117605 Pub Wks -Development Engnring 1,378,616 1,587,041 2,075,126 2,129,145 TOTAL EXPENDITURES 4,445,636 4,934,152 5,553,661 6,592,030 OPERATING EXPENSE ACTUAL FY 15.16 ACTUAL FY 16-17:..... PROJECTED FY 17-18 PROPOSED FY 18.19 61000 Personnel 6,700,887 7,842,131 7,834,505 9,301,665 62000 Contractual 492,386 509,536 1,300,801 1,502,735 63000 Commodities 101,942 130,639 204,559 269,900 65000 Fixed Charges 2,863,382 3,006,944 3,021,350 3,358,530 66000 Capital 0 0 0 33,000 67000 Debt Service 0 0 4,055 4,055 68000 Transfers 212,361 217,045 212,005 210,870 TOTAL 10,370,958 11,706,295 12,577,276 14,680,755 3-40 INTERNAL SERVICE FUND RESOURCE SUMMARY ENGINEERING SERVICES - PWA �. _ Code AUTHORIZED�PERSONNEL ' ,' .r u�,=_.�P Full Time Part Time Full Time Part Time 01295 Active Transportation Coordinator 0.00 0.05 00190 Administrative Services Manager (MM) 0.70 0.70 02100 Assistant Engineer 11 11.55 11.92 02155 Assistant Traffic Operations Engineer 0.00 0.05 01040 Associate Park And Landscape Planner - 1.00 1.00 00320 City Engineer (MM) 0.60 0.60 05000 Community Liaison 1.00 1.00 02240 Construction Inspector 1.40 1.40 00300 Construction Inspector Il 1.40 1.40 01850 Contracts Administrator 1.00 1.90 00315 Deputy City Engineer (MM) 0.75 0.75 02030 Engineering Aide 1.00 1.00 02170 Executive Dir of Public Works (EM) 0.70 0.70 07390 Executive Secretary 1.00 1.00 02190 GIS Administrator 1.00 1.00 02192 GIS Systems Analyst/Programmer 2.00 2.00 07090--- Lead -Aeemmfing- Assistant _-___-. __. __------.- _ --1_.00-_ --t-00. 01200 Management Aide (UC) 1.85 1.85 01720 Management Analyst (UC) 2.00 2.00 00020 Micro Systems Technician 1.00 1.00 02129 Principal Civil Engineer (MM) 1.15 1.15 06140 Projects Manager 0.60 0.60 04344 Public Works Project Manager - 3.00 0.00 04340 Public Works Projects Specialist 0.60 0.60 00060 Receptionist 0.00 1.00 07430 Records Specialist 1.00 1.00 07280 Senior Accounting Assistant 5.00 5.00 02131 Senior Civil Engineer 6.00 5.75 02111 Senior Engineer 1.00 1.00 07330 Senior Office Assistant 2.75 1.00 2.75 1.00 02070 Survey Party Chief 1.00 1.00 01060 Systems Technician 1.00 1.00 09770 Administrative Aide, P/T 0.50 0.50 09130 Engineering Intem, P/T 18.50 18.50 09505 Permit Parking Aide, P/T 2.00 2.00 09900 Right Of Way Technician, P/T 1.00 1.00 TOTAL 23.00 54.05 53.17 23.00 3-41 INTERNAL SERVICE FUND ENGINEERING SERVICES ACCOUNTING UNIT Construction Engineering 08617611 Account Code LINE ITEM RESOURCES ACTUAL FY 15-16 ACTUAL FY1647 PROJECTED FY 17-18 PROPOSED FY 18-19 61000 Salaries Regular 841,072 858,879 943,594 1,133,890 61020 Salaries Part -Time 36,591 40,262 54,413 104,260 61040 Salaries Overtime 65,365 78,723 83,592 35,000 61100 Retirement -Employer Contribution 133,631 203,027 270,168 349,670 61110 Part -Tion, Retirement 1,414 1,510 2,041 0 61120 Medicare Insurance 12,676 13,674 15,084 17.955 61130 Health Insurance 133,423 138,771 148,389 176,030 61140 Dental Insurance 1,645 0 0 0 61170 Retiree Health Benefits (128,370) 21,094 0 0 61180 Worker Compensation Insurance 27,394 28,522 35,628 56,215 1,124,842 1,384,461 1,552,910 1,873,020 SUBTOTALPERSONNEL 62010 Communications 17,506 19,827 21,099 30,000 62120 Training, Transportation, Meeting 2,125 5,362 3,000 7,000 62140 Membership, Subscription & Dues 875 805 2,500 2,950 62300 Contract Services -Professional 15,621 14,113 15,000 201,355 62322 Maintenance & Repair Machinery & Equipment 0 1,992 - 2,500 3,000 36,127 42,099 44,099 244,305 SUBTOTALCONTRACTUAL 63001 Miscellaneous Operafing Expenses 19,268 17,337 10,000 23,150 63300 Gas &Diesel 11,264 14,454 15,075 15,855 30,532 31,791 25,075 39,005 SUBTOTAL COMMODITIES 65000 Building Rental 63,484 65,645 66,525 66,525 65010 Rental City Equipment 36,456 33,912 33,610 33,610 65011 Equipment Replacement Charges 0 15,939 17,390 17,390 65012 Accident Repair & Replacement Charge 1,896 2,160 2,160 2,015 65100 Liability Charges 53,088 58,065 58,045 58,985 65240 Public Works Administrative Charges 796,051 796,050 796,050 616,225 65400 Indirect Costs 68,126 95,636 104,825 131,135 1,019,101 1,067,407 L078,605 925,885 SUBTOTAL FIXED CHARGES SUBTOTAL CAPITAL 0 0 0 0 67200 Principal -Capital Lease 0 0 3,155 3,155 0 0 3,155 3,155 SUBTOTAL DEBT SERVICE 68000-051 Transfer to Fond 051 0 3,154 0 0 68000404 Transfer to Fund 404 59,010 59,185 58,910 58,595 59,010 62,339 58,910 58,595 SUBTOTAL TRANSFERS SUBTOTAL MISCELLANEOUS 0 0 0 0 TOTAL 2,269,611 2,588,097 2,762,753 3,143,965 Job AUTHORIZED PERSONNEL Code ADOPTED FY 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 02100 Assistant Engineer It 1.00 1.00 00320 City Engineer (MM) 0.20 0.20 02240 Construction Inspector 1 1.40 1.40 00300 Construction Inspector 11 1.40 1.40 01850 Contracts Administrator 1.00 1.90 02129 Principal Civil Engineer (MM) 0.75 0.75 06140 Projects Manager 0.50 0.50 04344 Public Works Project Manager 1.50 0.00 02131 Senior Civil Engineer 0.75 0.75 07330 Senior Office Assistant 0,75 0.75 02070 Survey Party Chief 1.00 1.00 09130 Engineering Intent, P/T 6.00 6.00 TOTAL � --Far SSS 3-42 INTERNAL SERVICE FUND ENGINEERING SERVICES ACCOUNTING UNIT Design Engineering 08617612 Account Code LINE ITEM RESOURCES ACTUAL FY 15-16 ACTUAL FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18-19 61000 Salaries Regular 1,751,856 1,779,495 1,782,615 2,068,840 61020 Salaries Part -Time 126,902 62,951 80,721 132,645 61040 Salaries Overtime 463 0 0 0 61100 Retirement -Employer Contribution 289,296 415,501 507,032 635,830 61110 Part -Time Retirement 2,824 2,059 3,027 0 61120 Medicare Insurance 25,973 25,968 26,341 31,920 61130 Health Insurance 210,219 221,931 229,724 277,555 61170 Retiree Health Benefits (111,602) 41,733 0 0 61180 Worker Compensation Insurance 20,209 20,535 31,594 65,330 2,316,139 2,roxl 2,661,054 3,212,120 SUBTOTAL PERSONNEL 62010 Communications 9,468 10,890 12,105 12,105 62120 Training, Transportation, Meeting 11,048 5,406 4,869 14,000 62140 Membership, Subscription & Dues 4,149 2,330 4,840 4,840 62251 Other Agency Services 0 0 0 7,830 62300- - Cdnhact Services -Profession -al -- -9,194- ---24,700 100,777 244,730-- 62322 Maintenance & Repair Machinery & Equipment 0 0 0 505 SUBTOTAL CONTRACTUAL 33,859 43,326 122,591 284,010 63001 Miscellaneous Operating Expenses 16,889 16,153 7,411 28,730 63300 Gas & Diesel 435 481 485 600 SUBTOTAL COMMODITIES 17,324 16,634 7,896 29,330 65000 Building Rental 54,545 56,400 58,700 58,700 65010 Rental City Equipment 5,076 5,220 5,220 5,220 65012 Accident Repair & Replacement Charge 192 192 190 265 65100 Liability Charges 22,481 24,515 24,580 24,980 65240 Public Works Administrative Charges 884,502 884,500 884,500 684,695 65400 Indirect Costs 135,893 180,187 180,545 226,755 1,102,689 1,151,014 1,153,735 1,000,615 SUBTOTAL FIXED CHARGES SUBTOTAL CAPITAL 0 0 0 0 SUBTOTAL DEBT SERVICE 0 0 0 0 68000-404 Transfer to Fund 404 56,755 56,920 56,660 56,355 56,755 56,920 56,660 56,355 SUBTOTAL TRANSFERS SUBTOTAL MISCELLANEOUS 0 0 0 0 TOTAL 3,526,767 3,838,068 4,001,936 4,582,430 Job Code AUTHORIZED PERSONNEL ADOPTED FY 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 02100 Assistant Engineer 11 6.30 6.30 01040 Associate Park And Landscape Planner 1.00 1.00 00320 City Engineer (MM) 0.20 0.20 00315 Deputy City Engineer (MM) 0.75 0.75 01720 Management Analyst (UC) 1.00 1.00 04344 Public Works Project Manager 1.50 0.00 07280 Senior Accounting Assistant 1.00 1.00 02131 Senior Civil Engineer 4.00 4.00 07330 Senior Office Assistant 1.00 1.00 09130 Engineering Intent, P/T 8.00 8.00 TOTAL 343 INTERNAL SERVICE FUND ENGINEERING SERVICES ACCOUNTING UNIT Traffic Engineering 08617620 Account Code LINE ITEM RESOURCES ACTUAL FY 15-16 ACTUAL FY 16.17 PROJECTED FY 17-18 PROPOSED FY 18-19 61000 Salaries Regular 172,956 203,561 128,736 182,910 61020 Salaries Part -Time 19,307 68,885 65,574 77,180 61040 Salaries Overtime 16 77 0 0 61100 Retirement -Employer Contribution 34,337 36,944 34,597 58,670 61110 Part -Time Retirement 727 2,579 2,459 0 61120 Medicare Insurance 2,776 3,544 2,796 3,770 61130 Health Insurance 23,857 22,443 17,354 27,860 61170 Retiree Health Benefits (127,421) 3,078 0 0 61180 Worker Compensation Insurance 1,810 2,645 2,968 7,565 128,365 343,758 254,484 357,955 SUBTOTALPERSONNEL 62140 Membership, Subscription & Dues 0 0 192 0 62300 Contract Services -Professional 580 2,170 4,250 4,375 580 2,170 4,442 4,375 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 0 51 0 0 0 51 0 0 SUBTOTAL COMMODITIES SUBTOTAL FIXED CHARGES 0 0 0 0 SUBTOTAL CAPITAL 0 0 0 0 SUBTOTAL DEBT SERVICE 0 0 0 0 SUBTOTAL TRANSFERS 0 0 0 0 SUBTOTAL MISCELLANEOUS 0 0 0 0 TOTAL 128,945 345,978 258,926 362,330 Job Code AUTHORIZED PERSONNEL ADOPTED FY 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 01295 Active Transportation Coordinator 0.00 0.05 02100 Assistant Engineer 11 0.30 0.45 02155 Assistant Traffic Operations Engineer 0.00 0.05 02131 Senior Civil Engineer 1.00 0.75 09130 Engineering Intem, P/T 1.50 1.50 09505 Permit Parking Aide, P/T 2.00 2.00 TOTAL 3-44 INTERNAL SERVICE FUND ADMINISTATIVE SERVICES ACCOUNTING UNIT Pub Wks -Admin Services 10117601 Account LINE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL FY 1617 PROJECTED FY 17-18 PROPOSED - FY 18-19 61000 Sahmi R,Wer 1,438,424 1.437,391 1,169,603 1,438.270 61020 Salaries Part -Time 18,433 17338 52,406 31,310 61040 Salaries Ovem. 7,913 21.368 12,279 10.000 61100 Refiremml-&nployer Conbibufion 301,110 333,342 320,491 422,840 61110 Part -Time Rer cet 778 765 2,042 900 61120 Medicare Insurance 20,817 20,684 (1,218) 21,305 61130 Health Insurance 242463 251,534 195,271 244,345 61170 Red. Health Bmefrts (145,467) 29,469 0 0 61180 Worker Compensation lnsmance 22,874 23,310 27,926 49,125 7907 544 2,135,601 1,778,800 2,218,095 SUBTOTAL PERSONNEL 62010 Conmmicatom 25,835 31,070 29,000 32,000 62120 Tmmeg, Ttsmpooation, Meeting 9.536 11,067 240W 31,000 62140 Membership, Subscription&Dues 3,397 3,524 4,500 6,500 62300 Contact Services-Pmfesioml - 334,213 349,030 679,529 523,720 62302 Contacted Vendor Personnel Services 1 14,501 0 90.000 50,000 62322 MWntenmce& Repair Machinery&Equipment 3,288 2,565 1,500 6,500 62600 Panting Validation 2,173 0 500 4,OW 62700 Auto Expense 0 0 0 10,000 392,943 397,256 825,029 663,720 SUBTOTAL CONTRACTUAL _-- __ - - _ - 63001 Miuellavmus Opemfivg Expenses 38,910 60,766 135,000 164,465 63300 Gas&Dies6 4,442 3,478 2.700 3,130 SUBTOTAL COMMODITIES 43,352 64,243 137,700 167,595 65000 Building Renal 110,228 113,975 117.395 117,395 65010 RmW City Equipment 9,180 9,988 11.050 6,865 65011 Equipment Replacement Chmges 4,368 4,368 4,370 4,370 65012 Accident Repah & Replacemmt Charge 288 376 550 265 65050 Info Tech Charge 0 0 0 575.250 651M Liability Charges 3,328 3,465 3.640 3,700 65205 Mt.0 De..% Personnel Charges 399,259 399,674 402,165 402,165 65400 bndi.t Costs 123,238 144,204 124.216 197,235 SUBTOTALMEDCHARGES 649,889 676,050 663,386 1,307,245 66400 Mazldnmy&Equipment 0 0 0 33,000 SUBTOTAL CAPITAL 0 0 0 33,000 67200 PrincipabCapital Lease 0 0 450 450 SUBTOTAL DEBT SERVICE 0 0 450 450 680E-051 Transforw Fd 051 0 451 0 0 680E404 Transfer to Fwd 404 73.293 73,510 73,170 72,780 SUBTOTALTRANSFERS 73,293 73,961 73,1]0 72,780 SUBTOTAL MISCELLANEOUS 0 0 0 0 TOTAL 3.067,020 3,347,111 3.478,535 4,462.885 Job Code AUTHORIZED PERSONNEL ADOPTED FY I7-18 PROPOSED FY18-19 Full Time Part Time Full Time Part Tlme 00190 Adninistmtiw Service Mmagm(MM) 0.70 0.70 05000 Community Liaison 1.00 1.00 02170 Exmufive Dir of Public Works (EM) 0.70 OJO 07390 Execufive Smremry 1.00 1.00 02190 GIS Administmtor I.W 0.00 02192 GIS Systems Antdrt P ogrenmm 2.00 0.00 07090 Lead Accomfing Assistant 1.00 IN 01200 Management Aide (UC) 1.85 1.85 01720 Mativemmt AvWyst(UC) 1.00 1.00 W020 Micro Systems Technician 1.00 O.W M140 Pmjmts Manager 0.10 0.10 04340 Public Works Pmjmu Specialist 0.60 0.60 OOMO R.Mfionist 0.00 IN 07430 Rmords Specialist 1.00 1.00 07280 Smior Accounting Assistant 4.00 4.00 07330 Smior Office Assistmt 1.00 L00 01060 Systems Technician 1.00 1.00 09770 Administm6ve Aide, Pa 0.50 0.50 099M Right Of Way Tmhvicim, P? 1.00 1.00 TOTAL 345 INTERNAL SERVICE FUND ADMINISTATIVE SERVICES ACCOUNTING UNIT Pub Wks -Development Engnring 10117605 Account Code LINA ITEM RESOURCES ACTUAL FY 15.16 ACTUAL FY 16.17 PROJECTED FY 17.18 PROPOSED FY 18.19 61000 Salaries Regular 837,846 904,896 1,034,022 942,825 61010 Salaries Cash Out/Separation 0 0 0 65,770 61020 Salaries Part -Time 69,438 79,621 91,778 100,795 61040 Salaries Overtime 377 682 0 5,000 61100 Retirement -Employer Contribution 173,726 215,491 266,778 305,375 61110 Part -Time Retirement 1,056 1,356 1,618 0 61120 Medicare Insurance 12,905 13,807 14,872 15,195 61130 Health Insurance 152,605 158,762 158,641 173,895 61170 Retiree Health Benefits (34,576) 22,135 0 0 61180 Worker Compensation Insurance 10,621 11,386 19,549 31,620 1,223,998 1,408,137 1,587,259 1,640,475 SUBTOTALPERSONNEL 62010 Communications 4,669 5,430 7,000 7,565 62120 Training, Transportation, Meeting 1,233 676. 2,000 3,025 62140 Membership, Subscription & Dues 737 1,839 2,500 2,500 62300 Contract Services -Professional 22,240 16,741 293,140 293,235 28,878 24,687 304,640 306,325 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 10,583 17,695 33,635 33,635 63300 Gas& Diesel 151 223 253 335 10,734 17,919 33,888 33,970 SUBTOTAL COMMODITIES 65010 Rental City Equipment 2,376 2,448. 2,450 2,450 65012 Accident Repair & Replacement Charge 96 96 95 95 65100 Liability Charges 12,812 14,005 14,010 14,235 65400 Indirect Costs 76,419 95,924 109,070 108,005 91,703 112,473 125,625 124,765 SUBTOTAL FIXED CHARGES SUBTOTAL CAPITAL 0 0 0 0 67200 Principal -Capital Lease 0 0 450 450 0 0 450 450 SUBTOTAL DEBT SERVICE 68000-051 Transfer to Fund 051 0 451 0 0 68000404 Transfer to Fund 404 23,303 23,375 23,265 23,140 23,303 23,826 23,265 23,140 SUBTOTAL TRANSFERS SUBTOTAL MISCELLANEOUS 0 0 0 0 TOTAL 1,378,616 1,587,041 2,075,126 2,129,145 Job AUTHORIZED PERSONNEL Code ADOPTED FY 17.18 PROPOSED FY 18-19 Full Time Part Time Fun Time PartTime 02100 Assistant Engineer B 3.95 4.17 00320 City Engineer (MM) 0.20 0.20 02030 Engineering Aide 1.00 1.00 02129 Principal Civil Engineer (MM) 0.40 0.40 02131 Senior Civil Engineer 0.25 0.25 02111 Senior Engineer 1.00 - 1.00 07330 Senior Office Assistant 1.00 1.00 09130 Engineering Intern, Pa 3.00 3.00 T7II- TOTAL 3-46 MMIMUULII 1 •''714011 COMMUNITY DEVELOPMENT AGENCY DEPARTMENT RESOURCE SUMMARY .REVENUES ACTUAL,ACTUAL 047j:j IF� Y1 PROJECTED `.PROPOSED"',. Y 5000x -Prior Year Carry Forward Fund 25 CDA Special Revenue 500,000 263,500 0 250,000 Fund 123 WIOA 0 0 0 726,285 Fund 124 Orange County Grants 0 0 0 1,600,000 Fund 133 Housing Authority -Issuer Fee 0 0 0 110,390 Fund 140 Housing Authority -Administration 0 0 0 489,835 Fund 142 Neighborhood Stabilization Program 0 0 0 30,000 Fund 405 HOPWA 0 0 0 4,345 Fund 417 Inclusionary Housing 0 0 0 5,458,250 Fund 607 Successor Housing Agency 0 0 0 5,406,000 Fund 671 RDA Obligation Retirement Fund 0 0 0 532,601 0 0 0 SUBTOTAL 14,607,706 50011 -Property Tax Property Tax per AB I X 26 14,235,361 9,214,353 10,123,760 9,949,044 14,235,361 9,214,353 10,123,760 SUBTOTAL 9,949,044 51601 -Building Permit Fund 25 CDA Special Revenue 0 456,174 0 0 SUBTOTAL 0 456,174 0 0 5200x -Federal Grants Fund 123 WIOA 3,300,496 3,254,999 3,042,248 2s709,800 Fund 124 Orange County Grants 765,381 635,272 668,565 Fund 130 HOME 147,353 838,378 2,183,873 1,783,004 Fund 132 Department of Labor 1,093,695 1,158,537 0 0 Fund 135 CDBG/ESG Ie 9,046,540 3,692,886 5,824,948 6,292,659 Fund 136 Housing Authority -HAP 26,228,956 27,533,386 28,149,975 30,798,000 Fund 137 Housing Authority-NED 1,808,432 1,839,093 1,888,157 1,900,000 Fund 140 Housing Authority -Administration 2,922,044 2,915,309 3,307,683 3,123,760 Fund 142 Neighborhood Stabilization Program 959,316 0 0 0 Fund 405 HOPWA 101,885 1,582 2,149 0 SUBTOTAL 46,607,223 46,374,098 41,869,432 45,067,598 533xx-Program Income Fund 135 CDBG/ESG 32,837 32,793 24,726 25,000 32,837 32,793 24,726 SUBTOTAL 25,000 539xx-Mise Service Charge Fund 417 Inclusionary Housing 44,464 (42,214) 1,125 1,000 44,464 (42,217) -1,125 SUBTOTAL 1,000 5690x -Principal and Interest Repayment Fund 130 HOME 1,053,013 298,073 337,152 265,000 Fund 135 CDBG/ESG 47,401 152,673 19,820 35,000 Fund 142 Neighborhood Stabilization Program 430,800 95,235 159,620 0 Fund 143 Call-lome 0 0 575 0 Fund 607 Successor Housing Agency 131,062 175,151 204,122 235,000 1,662,276 721,02 721,289 535,000 SUBTOTAL 570xx-Mise Income Fund 133 Housing Authority-lssucr Fee 1,000 0 0 0 Fund 135 CDBG/ESG 0 2,003,975 4,768 0 Fund 140 Housing Authority -Administration 42,854 243,938 1'500 0 Fund 417 Inclusionary Housing 0 2,000 0 0 Fund 607 Successor Housing Agency 8,808 1,750 1,500 1,000 Fund 670 Successor Agency 0 0 155,082 650,000 52,662 2,251,663 162,850 651,000 SUBTOTAL 4-1 COMMUNITY DEVELOPMENT AGENCY DEPARTMENT RESOURCE SUMMARY s � f7� y � k' ° s v ;, �,RE�ENUES r�ACTUAL « =FY 15 'f6`i,� ACTUAL FY 18n'C7 .4 P'RC1,1EC`f�D ;PROPOS�O 578xx-Fees Fund 130 HOME 0 500 0 0 Fund 133 Housing Authority -Issuer Fee 55,155 105,889 49,200 55,000 Fund I36 Housing Authority -FLAP 53,376 104,436 32,140 30,000 Fund 140 Housing Authority -Administration 18,302 66,860 17,861 20,000 Fund 143 CalHome 9 0 0 0 Fund 417 Tuclusionary Housing 2,882,390 2,466,612 2,712,304 9,427,865 Fund 607 Successor Housing Agency 0 500 0 532,601 3,009,232 2,744,797 2,811,505 10,065,466 SUBTOTAL 579xx-.Income Fund 25 CDA Special Revenue 2,235 0 0 0 Fund 123 WIOA 0 0 0 260,161 Fund 135 CDBG/ESG 57,760 99,000 132,000 132,000 Fund 142 Neighborhood Stabilization Program 21 500 0 0 Fund 607 Successor Housing Agency 0 1,111 250 0 Fund 670 Successor Agency 215,324 5,965,324 187,509 0 Fund 671 RDA Obligation Retirement Fund 0 789,853 0 226,471 275,340 6,855,788 319,759 618,632 SUBTOTAL 5800x -Investments Fund 25 CDA Special Revenue 4,2.62 2,786 5,800 0 Fund 130 HOME 6,652 911 660 750 Fund 133 Housing Authority -Issuer Fee 28,432 27,276 28,000 30,000 Fund 134 UDAG 236 227 234 0 Fund 135 CDBG/ESG 0 3,776 (2,442) 0 Fund 136 Housing Authority -HAP 95 0 320 0 Fund 140 Housing Authority -Administration 9,100 7,741 5,815 6,000 Fund 142 Neighborhood Stabilization Program 9,032 9,829 10,995 0 Fund 143 Calflome 4,038 4,438 4,870 0 Fund 145 Rental Rehabilitation Grant 3,947 3,800 3,924 0 Fund 417 Inclusionary Housing 45,801 68,009 41,824 35,000 Fund 607 Successor Housing Agency 172,966 (39,927) 147,350 40,000 Fund 652 2003 Tax Allocation Bond Series A 29,014 2 0 0 Fund 653 South Main Commercial Corridor 2,297 596 0 0 Fund 654 2011 Tax Allocation Bond Series A 70,915 7,879 1,389 0 Fund 658 2003 Tax Allocation Bond Series B 71 58 42 0 Fund 670 Successor Agency 33,019 47 1,790 0 Fund 671 RDA Obligation Retirement Fund 75,534 54,434 13,877 0 495,411 151,882 264,448 111,750 SUBTOTAL 59000-xxxlnterfand Transfers Fund 417 Inclusionary Housing 555,000 0 0 0 Fund 652 2003 Tax Allocation Bond Series A 1,279,732 1,276,005 1,276,282 1,275,630 Fund 654 2011 Tax Allocation Bond Series A 4,215,855 4,216,161 4,994,886 5,292,625 Fund 658 2003 Tax Allocation Bond Series B 2,898,561 2,897,098 2,889,725 2,897,850 Fund 670 Successor Agency 280,703 1,348,079 564,672 254,742 Fund 671 RDA Obligation Retirement Fund 0 851,860 0 0 9,229,851 10,589,203 9,725,565 9,720,847 SUBTOTAL TOTAL 75,411,532 74,845,003 69,222,625 92,892,668 (9,229,851) (10,589,203) (9,725,565) (9,720,847) LESS INTERFUND TRANFERS TOTAL ALL SOURCES 66,181,681 64,255,800 59,497,060 83,171,821 Amount includes fords provided to other deparnnents for various projects and programs. 4-2 COMMUNITY DEVELOPMENT AGENCY DEPARTMENT RESOURCE SUMMARY COMMUNITY DEVELOPMENT ------------- - ----- - - AGENCY A '777 MAL ACTUAL PROPOSED-,; ACTIVITIES'' -y 16-1 r " F 17 8 F1!'16 19 Federal/State Grants 123187xx Workforce innovation and Opportunity Act 2,841,296 3,281,401 3,042,248 3,696,246 124187xx Orange County Grants 774,450 657,734 668,565 1,600,000 13019780 HOME 596,849 1,734,569 2,521,685 2,048,754 13218744 Department of Labor H I B Grant 1,093,696 1,158,537 0 0 13318780 Housing Authority - Issuer Fee 25,371 104,0 t 7 149,935 195,390 13518780 Community Development Block Grant 913,950 1,028,018 939,610 1,178,391 13518781 CDBG-Neighborhood h-pprovement 35,573 0 0 0 13518782 CDBG-Housing Development and Rehab. 377,083 183,464 637,121 1,000,000 13518783 CDBG Projects* 7,534,623 5,255,958 4,015,222 3,830,568 13518785 Emergency Solutions Grant 532,290 469,658 411,867 475,700 13618760 Housing Authority - HAP 26,449,824 27,752,393 28,182,435 30,828,000 13718760 Housing Authority - NED 1,808,432 1,839,093 1,888,157 1,900,000 14018760 Housing Authority - Administration 2,992,920 3,293,819 3,332,859 3,639,595 14218760 Neighborhood Stabilization Program 1 7,410 3,130 6,748 10,000 14218761 Neighborhood Stabilization Program 11 1,007,937 37,402 13,310 10,000 14218762 Neighborhood Stabilization Program 111 1,236 0 405 10,000 40518761 HOPWA 11,503 1,582 2,149 4,345 SUBTOTAL 50,426,989 47,004,441 46,800,794 45,811,316 Special Revenue Programs 02518820 Enterprize Zone 94,224 58,542 134,934 250,000 41718820 Inclusionary Housing 43,280 184,992 4,983,392 14,922,115 SUBTOTAL 15,172,115 137,504 243,534 5,118,326 Successor Agency 65218020 2003 Tax Allocation Bond Series A 646,646 3,137,784 1,277,781 1,275,630 65318830 South Main Commercial Corridor (13) 6,200,257 0 0 65418020 2011 Tax Allocation Bond Series A 4,253,248 4,515,977 5,000,998 5,292,625 65818020 2003 Tax Allocation Bond Series B 555,598 432,509 2,893,448 2,897,850 67018830 Merged Project Area Projects 0 393,201 0 0 67018843 Successor Agency Administration 359,600 246,753 286,070 254,742 67018850 Merged Obligations 1,045,975 222,396 155,000 650,000 67118021 Redev. Obligations Retirement Fund 9,981,189 9,970,353 10,231,026 10,708,116 SUBTOTAL 21,078,963 16,842,243 25,119,230 19,844,323 Successor Housing Agency 60718810 Successor Housing Agency 374,401 2,687,817 170,367 696,455 60718830 Successor Housing Agency Capital Projects 2,012,435 1,055,037 253,990 5,518,146 SUBTOTAL 6,214,601 2,386,837 3,742,853 424,357 TOTAL 66,371,024 75,906,410 71,198,322 92,892,668 LESS INTERFUND TRANFERS t (8,674,851) (10,589,204) (9,725,565) (9,720,847) TOTAL ALL SOURCES 57,696,172 65,317,207 61,472,757 83,171,821 Amount includesfiaids provided to other departments for various projects and programs, 4-3 COMMUNITY DEVELOPMENT AGENCY DEPARTMENT RESOURCE SUMMARY AUTHORIZE[(PIERSONNE Successor Agency Division 2870 Executive Director of Community Development 0.10 0.05 0151 Principal Management Analyst 0.00 0.67 0150 Senior Management Analyst 0.60 0.00 7280 Senior Accounting Assistant 0.51 0.26 7321 Community DQv. Commission Secretary 0.15 0.05 1.36 1.03 SUBTOTAL Economic Development Division 2870 Executive Director of Community Development 0.05 0,05 0350 Economic Development Specialist 111 2.00 2.00 8374 Workforce Specialist IV 2.00 2.00 8372 Workforce Specialist It t0.00 10.00 0151 Principal Management Analyst 0.00 0.05 0150 Senior Management Analyst 0.12 0.00 1720 Management Analyst 0.00 0.12 7280 Senior Accounting Assistant 0.19 0.19 7321 Community Dev, Commission Secretary 0.05 0.05 7330 Senior Office Assistant 2.00 1.13 16.41 15.59 SUBTOTAL Housing Division 2870 Executive Director of Community Development 0.40 0.45 2460 Housing Division Manager 1.00 1.00 2720 Housing Authority Operations Supervisor 1,00 1.00 7.584 Senior Community Development Analyst 0.00 1.00 0.00 1.00 0151 Principal Management Analyst 0.00 0.13 0150 Senior Management Analyst 0.13 0.00 1720 Management Analyst 0.00 0.88 1840 Housing Programs Analyst 1.00 1.00 1885 Housing Authority Analyst 1.00 1.00 7585 Community Development Analyst 1.00 2,00 4335 Neighborhood Improvement Projects Specialist 1.00 0,00 1860 Senior Housing Specialist 2,00 100 1900 Housing Specialist 11 6.00 6,00 2700 Senior Residential Construction Specialist 1.00 1.00 2710 Residential Construction Specialist 1.00 1,00 7000 Loan Specialist 1.00 1.00 7280 Senior Accounting Assistant 0.30 0.55 7321 Community Dev. Commission Secretary 0.35 0.45 7330 Senior Office Assistant 4.00 2.87 8372 Workforce Specialist H 1.00 1.00 23,18 1,00 23,33 SUBTOTAL 1.00 Parking Fund (027) 0550 Economic Development Specialist 11 0.00 Loo 2653 Downtown Development Liaison 1,00 0.00 1.00 1.00 SUBTOTAL Strategic Plan Fund (052) 2845 Arts & Culture Specialist 1.00 1.00 1.00 1.00 SUBTOTAL 4-4 COMMUNITY DEVELOPMENT AGENCY DEPARTMENT RESOURCE SUMMARY Jab P ER NNEL—:,�,'�;`,:�- A 0 T �,i Q 0TY P k000 SED FYI Full Time Part M Fi I Pa, TiMe,: General Fund (011) 2870 Executive Director of Community Development 0.45 0.45 3750 Homeless Services Manager 0.00 1.00 0350 Economic Development Specialist 111 1.00 1.00 0550 Economic Development Specialist 11 1.00 1,00 0151 Principal Management Analyst 0,00 0.15 0150 Senior Management Analyst 0.15 0,00 7321 Community Dev. Commission Secretary 0.45 0.45 9770 Administrative Aide 1.00 Loo 3.05 1,00 4.05 1.00 SUBTOTAL TOTAL ALL FUNDING SOURCES 46.00 2.00 46.00 2.00 4-5 COMMUNITY DEVELOPMENT DIVISION RESOURCE SUMMARY SUCCESSOR AGENCY & CAPITAL PROJECTS ` P F y .ACTUAL ACTUAL PR3JEC7E[1,PROPO5ED ` ; 1 ,,` ACTNITIES ' T Successor Agency 67018843 Successor Agency Administration 359,600 246,753 286,070 254,742 65218020 2003 Tax Allocation Bond Series A 646,646 3,137,784 1,277,781 1,275,630 65318830 South Main Commercial Corridor (13) 6,200,257 0 0 65418020 2011 Tax Allocation Bond Series A 4,253,248 4,51.5,977 5,000,998 5,292,625 65818020 2003 Tax Allocation Bond Series B 555,598 432,509 2,893,448 2,897,850 67018830 Merged Project Area Projects 0 393,201 0 0 67018850 Merged Obligations 1,045,975 222,396 155,000 650,000 67118021 Redev. Obligations Retirement Fund 9,981,189 9,970,353 10,231,026 10,708,t16 SUBTOTAL 21,078,963 16,842,243 25,1.19,230 19,844,323 LESS INTERFUND TRANSFERS (8,674,851) (10,589,204) (9,725,565) (9,720,847) TOTAL 8,167,3 92 14, 530,026 10,118,759 11,358,116 'OPERATING ACTUAL ACTUAL PROJECTED PROPOSED EXPENSE ; F,Y_15.15 .- FY7697 °,u FY 17=18 61000 Personnel 328,602 153,961 229,056 240,487 62000 Contractual 1,560,717 500,396 455,384 453,071 63000 Commodities 2,895 1,569 2,112 7,029 65000 Fixed Charges 46,255 25,905 38,244 24,923 67000 Debt Service 5,651,722 5,321,941 9,238,963 9,450,005 68000 interfund Transfers 8,674,85I 10,589,204 9,725,565 9,720,847 69000 Miscellaneous 577,200 8,526,255 155,000 1,182,601 SUBTOTAL 21,078,963 16,842,243 25,119,230 19,844,323 LESS INTERFUND TRANSFERS (8,674,851) (10,589,204) (9,725,565) (9,720,847) TOTAL 8,167,392 14, 530,026 10,118,759 11,358,116 ADOPTED FY 1T 1$; 3 ;� PRC►POSEQ FY 18 r{9 AUTHORIZED, PERSONNEL --T 2870 Executive Director of Corrununity Development 0.10 0.05 0151 Principal Management Analyst 0.00 0.67 0150 Senior Management Analyst 0.60 0.00 7280 Senior Accounting Assistant 0.51 0.26 7321 Community Dev. Conunission Secretary 0.15 0.05 TOTAL 0.00 L36 0,00 1,03 4-6 COMMUNITY DEVELOPMENT AGENCY PROGRAM Various To wind down the affairs of the former Redevelopment Agency pursuant to AB 1X 26, AB 1484, and all subsequent dissolution laws. SERVICE PROGRAM These activities provide for the expenditure of funds to repay debt, and to make payments for enforceable obligations, as approved by the Oversight Board and the Department of Finance via the Recognized Obligation Payment Schedule (BOPS), 4-7 COMMUNITY DEVELOPMENT AGENCY SUCCESSOR AGENCY ACCOUNTING UNIT Administration 67018843 AccountACTUAL LINE ITEM RESOURCES Code FY 15-16 ACTUAL FY 16-17. PROJECTED FY 17-18 PROPOSED FY 18-19 61000 Salaries Regular 211,648 102,546 110,513 125,710 61020 Salaries Part -Time 236 0 46,885 0 61040 Salaries Overtime 8,419 2,027 8,180 5,000 61100 Retirement -Employer Contribution 23,831 23,282 31,581 38,745 61120 Medicare Insurance 3,221 t,419 2,285 1,825 61130 Health Insurance 20,721 23,191 26,104 26,225 61.170 Retiree Health Benefits (9,158) 517 0 0 61180 Worker Compensation Insurance 3,129 979 3,508 5,285 SUBTOTAL PERSONNEL 262,048 229,056 153,961 202,790 62010 Communications 1,307 1,215 1,079 1,500 62120 Training, Transportation, Meeting 0 612 0 2,000 62200 Advertising 0 0 1,929 0 62300 Contract Services -Professional 10,375 52,034 8,490 9,500 62302 Contracted Vendor Personnel Services 36,687 11,377 5,140 7,000 62600 Parking Validation 33 81 20 0 SUBTOTAL CONTRACTUAL 16,658 48,402 65,318 20,000 63001 Miscellaneous Operating Expenses 2,895 1,569 2,112 7,029 SUBTOTAL COMMODITIES 2,895 2,112 7,029 1,569 65000 Building Rental 13,588 7,587 10,508 5,166 65040 Computer Service Charge 1,255 634 870 0 65050 Info Tcch Charges 5,646 2,853 3,911 2,544 65100 Liability Charges 9,033 7,312 10,023 5,333 65400 Indirect Costs 16,733 7,519 12,932 11,880 SUBTOTAL FIXED CHARGES 46,255 24,923 25,905 38,244 TOTAL EXPENDITURES 359,600 246,753 286,070 254,742 JobADOPTEDFY AUTHORIZED PERSONNEL'. Code .17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time. 2870 Executive Director of Community Development 0,10 0.05 0151 Principal Management Analyst 0,00 0.67 0150 Senior Management Analyst 0,60 0.00 7280 Senior Accounting Assistant 0.51 0.26 7321 Community Dev. Coininission Secretary 0.15 0.05 TOTAL 1.36 1.03 0.00 0.00 4-8 COMMUNITY DEVELOPMENT AGENCY SUCCESSOR AGENCY ACCOUNTING UNIT South Main 2003 Series A Bonds (Debt Service) 65218020 Account, LINE ITEM RESOURCES ' ACTUAL ACTUAL PROJECTED. PROPOSED Code FY 16-16 FY 16-17 FY 17-18 FY 18-19 62300 Contract Services -Professional 2,100 1,375 2,225 2,225 62401 Trustee Fees 4,087 0 2,151 2,500 SUBTOTAL CONTRACTUAL 6,187 1,375 4,376 4,725 67300 Bond Principal 0 0 675,000 700,000 67310 Bond Interest 640,459 616,022 598,405 570,905 SUBTOTAL DEBT SERVICE 640,459 61.6,022 1,273,405 1,270,905 68000-671 Transfer to Fund 671 0 4,827 0 0 SUBTOTAL INTERFUND TRANSFERS 0 4,827 0 0 69142 Payment to other Agencies 0 2,515,560 0 0 SUBTOTAL MISCELLANEOUS 0 2,515,560 0 0 TOTAL EXPENDITURES 646,646 3,137,784 1,277,781 1,275,630 SUCCESSOR AGENCY ACCOUNTING UNIT Merged 2011 Series A Bonds (Debt Service) 6541.8020 AccountLINE ITEM RESOURCES ACTUAL ACTUAL' PROJECTED PROPOSED Code FY 15-16 FY 16-17' FY 17-18 FY 18-19 - 62300 Contract Services -Professional 3,800 2,250 4,050 4,050 62401 Trustee Fees 2,214 2,223 2,223 2,600 SUBTOTAL CONTRACTUAL 6,014 4,473 6,273 6,650 67300 Bond Principal 0 0 805,000 1,145,000 67310 Bond Interest 4,209,850 4,209,850 4,189,725 4,140,975 67400 Amortization of Bond Discount 37,384 37,384 0 0 SUBTOTAL DEBT SERVICE 4,247,234 4,247,234 4,994,725 5,285,975 68000-671 Transfer to Fund 671 0 3,575 0 0 SUBTOTAL INTERPUND TRANSFERS 3,575 0 0 0 69142 Payment to other Agencies 0 260,695 0 0 SUBTOTAL MISCELLANEOUS 0 260,695 0 0 - TOTAL EXPENDITURES 4,253,248 4,515,977 5,000,998 5,292,625 4-9 COMMUNITY DEVELOPMENT AGENCY SUCCESSOR AGENCY ACCOUNTING UNIT South Main 2003 Series B Bonds (Debt Service) 65818020 Account LINE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL,, FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18-19 62.300 Contract Services -Professional 62401 Trustee Fees 2,100 4,087 1,375 2,223 2,225 2,223 2,225 2,500 SUBTOTAL CONTRACTUAL 4,448 4,725 6,187 3,598 67300 Bond Principal 67310 Bond Interest 67400 Amortization of Bond Discount 0 543,500 5,911 0 423,000 5,911 2,550,000 339,000 0 2,685,000 208,125 0 SUBTOTAL DEBT SERVICE 549,411 2,889,000 2,893,125 428,911 TOTAL EXPENDITURES 555,598 432,509 2,893,448 2,897,850 SUCCESSOR AGENCY ACCOUNTING UNIT Merged (Obligations) 67018850 AccountACTUAL_ LINE ITEM RESOURCES Code, FY 15-16 ACTUAL FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18-19,' 61.000 Salaries Regular 61100 Retirement -Employer Contribution 61130 Health Insurance 61170 Retiree Health Benefits 9,881 23,995 30,820 1,870 0 0 0 0 0 0 0 0 0 0 0 0 SUBTOTAL PERSONNEL 66,567 0 0 0 62000 Utilities 62300 Contract Services -Professional 62400 Auditor Fee 62500 Rent Payments 545 564,824 9,097 404,942 0 9,161 10,000 203,235 0 0 0 0 0 0 0 0 222,396 0 SUBTOTAL, CONTRACTUAL 979,408 0 69142 Payment to Other Agencies 0 0 155,000 650,000 SUBTOTAL MISCELLANEOUS 155,000 0 0 650,000 TOTAL EXPENDITURES 1,045,975 222,396 155,000 650,000 4-10 COMMUNITY DEVELOPMENT AGENCY SUCCESSOR AGENCY ACCOUNTING UNIT Redevelopment Obligation Retirement Fund 67118021 AccountLINE ITEM RESOURCES ACTUAL ACTUAL PROJECTEDPROPOSED Code FY 15-16 FY 16-17 FY 17-18 FY 18-19 61000 Salaries Regular 0 0 0 37,697 SUBTOTAL PERSONNEL 0 0 37,697 0 62300 Contract Services -Professional 514,519 0 4,658 0 62400 Auditor Fee 0 0 12,500 10,500 62500 Rent Payments 0 203,235 406,471 406,471 SUBTOTAL CONTRACTUAL 203,235 514,519 423,628 416,971 67002 Interest -Santa Ana Venture 214,618 29,774 81,833 0 SUBTOTAL DEBT SERVICE 29,774 0 214,619 81,833 68000-652 Transfer to Fund 652 1,279,732 1,276,005 1,276,282 1,275,630 68000-654 Transfer to Fund 654 4,215,855 4,216,161 4,994,886 5,292,625 68000-658 Transfer to Fund 658 2,898,561 2,897,098 2,889,725 2,897,850 68000-670 Transfer to Fund 670 280,703 1,348,079 564,672 254,742 SUBTOTAL INTERFUND TRANSFERS 8,674,851 9,737,344 9,720,847 9,725,565 69142 Payment to Other Agencies 577,200 0 0 0 69166 ERAF Payment 0 0 0 532,601 SUBTOTAL MISCELLANEOUS 532,601 577,200 0 0 TOTAL EXPENDITURES 9,981,189 9,970,353 10,231,026 10,708,116 4-11 COMMUNITY DEVELOPMENT AGENCY SUCCESSOR AGENCY ACCOUNTING UNIT South Main Commercial Corridor (Capital Projects) 65318830 Account LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15-16 FY 16-17 FY 17-18 FY 18.19 61170 Retiree Health Benefits SUBTOTAL PERSONNEL 68000-671 Transfer to Fund 671 SUBTOTAL INTERFUND TRANSFERS 69157 Bad Debt Expense - Loans SUBTOTAL MISCELLANEOUS TOTAL EXPENDITURES (13) 0 0 0 (13) 0 0 0 0 450,257 0 0 0 450,257 0 0 TOTAL EXPENDITURES 5,750,000 0 0 0 5,750,000 0 0 (13) 6,200,257 0 0 SUCCESSOR AGENCY ACCOUNTING UNIT Merged Project Area - Capital Projects 67018830 c t RESOURCES ACTUAL ACTUAL PROJECTED'I PROPOSED. ou -18 FY 18-19 FCoden LINE ITEM FY 15-16 FY 16-17 FY 17 68000-671 Transfer to Fund 671 0 393,201 0 0 SUBTOTAL fNTERFUND TRANSFERS 0 393,201 -0 0 TOTAL EXPENDITURES -0 393,201 0 0 4-12 COMMUNITY DEVELOPMENT AGENCY DIVISION RESOURCE SUMMARY ACTIVITIES ACTU ,A_'-,:'��MOOOSIED CT.UAL,�,. 16 7 :PROJECTED :FY174 �-� Special Revenue Programs 02518820 Enterprize Zone 94,224 58,542 134,934 250,000 SUBTOTAL 250,000 94,224 58,542 134,934 Federal Programs/Grants 123187xx Workforce Innovation Opportunity Act 2,841,296 3,281,401 3,042,248 3,696,246 124187xx Orange County Grants 774,450 657,734 668,565 1,600,000 132187xx Department of Labor 1,093,696 1,158,537 0 0 SUBTOTAL 5,296,246 4,709,441 5,097,672 3,710,813 TOTAL 4,803,665 5,156,214 3,845,747 5,546,246 IN OPERAT'G EXPENSE A ACTUAL: 9;'-1 6 "UAL" �,�'fY 6-17'� -1 PROJECTIM, " � i i - ' , .'FY _18;�, '17 01 -''Pk .1108EDElf , iiy. 61000 Personnel 2,815,228 2,442,419 2,143,206 2,526,445 62000 Contractual 244,028 275,257 379,914 612,700 63000 Coramodities 41,697 45,096 26,738 30,954 65000 Fixed Charges 218,987 257,750 243,252 271,607 68000 Transfer to Fund 11 0 0 0 250,000 69000 Miscellaneous 1,483,726 2,135,692 1,052,637 1,854,540 TOTAL 5,546,246 4,803,665 5,156,214 3,845,747 "S6 'NEL,`,`; -,PRO. SEb FY 113 19 AUTHORIZED PER N CodeAJll "i' Tk�I Mq�., art. Time Part 011, 2870 Exec. Director of Community Development 0.05 0.05 0350 Economic Development Specialist 111 2.00 2.00 8374 Workforce Specialist TV 2.00 2.00 8372 Workforce Specialist 11 10.00 10.00 0151 Principal Management Analyst 0,00 0.05 0150 Senior Management Analyst 0.12 0.00 1720 Management Analyst 0.00 0.12 7280 Senior Accounting Assistant 0.19 0.19 7321 Community Dev. Commission Secretary 0.05 0.05 7330 Senior Office Assistant 100 1.13 TOTAL 0,00 0.00 16,41 15.59 4-13 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT PROGRAM Various Statement To provide high-quality programs and services to the business and developmenteommunilies which will serve to encourage economic growth, employment growth, and real estate investment within Santa Ana. To accomplish these goals, the Division has several sections, each performing one facet of this program. The mission statements for these sections are: SERVICE PROGRAM BUSINESS OUTREACH AND RETENTION To retain and attract businesses, jobs, and investment to Santa Ana by providing timely information and assistance to businesses, through services and programs that foster business development. See additional Economic Development section of General Fund. MARKETING To promote the positive aspects of the City to create a business friendly environment for the attraction and retention of businesses. WORKFORCE DEVELOPMENT To provide employment and training programs for adults and youths resulting in the placement of these individuals in unsubsidized employment through effective utilization of available financial resources. 4-14 COMMUNITY DEVELOPMENT AGENCY SPECIAL REVENUE ACCOUNTING UNIT Enterprise Zone Vouchers Program 02518820 Account LINE ITEM RESOURCES . ACTUAL ACTUAL' PROJECTED PROPOSED Code ' FY 15-16 FY 16-17 FY 17-18 FY 18.19 61000 Salaries Regular 32,221 3,545 0 0 61040 Salaries Overtime 20 437 0 0 61100 Retirement -Employer Contribution 6,548 821 0 0 61120 Medicare insurance 478 49 0 0 61130 Health Insurance 5,369 588 0 0 61170 Retiree Health Benefits 15 0 0 0 61180 Worker Compensation Insurance 649 34 0 0 SUBTOTAL, PERSONNEL 45,300 5,475 0 0 62010 Cosmnunications 0 2 0 0 62120 Training, Transportation, Meeting 5,248 9,127 0 0 62140 Membership, Subscription & Dues 7,204 7,128 0 0 62200 Advertising 11,750 0 0 0 62201 Business Promotion 7,340 9,794 0 0 62300 Contract Services -Professional 1,364 22,790 I34,934 0 62600 Parking Validation 1,218 585 0 0 SUBTOTAL CONTRACTUAL 34,124 49,426 134,934 0 63001 Miscellaneous Operating Expenses 7,894 2,989 0 0 SUBTOTAL COMMODITIES 7,894 2,989 0 0 65000 Building Rental 2,100 151 0 0 65040 Computer Service Charge 194 13 0 0 65050 Info Tech Charges 873 57 0 0 65100 Liability Charges 1,396 145 0 0 65400 Indirect Costs 2,344 286 0 0 SUBTOTAL FIXED CHARGES 6,906 652 0 0 68000 Transfer to Fund 11 0 0 0 250,000 0 0 0 250,000 SUBTOTAL TRANSFERS TOTAL EXPENDITURES 94,224 58,542 134,934 250,000 4-15 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT PROGRAM Workforce Development Board (WDB) Various Statein', 0 o 'wppse,. To ensure that the Workforce Innovation and Opportunity Act (W10A) programs and the Santa Ana Workforce Development Board perform in accordance with the governing WIOA legislation and regulations of the federal and state mandates, as well as operate efficiently and in a cost effective manner. Staff to the WDB board ftinction as liaison between the WDB Board and City Council as well as mandated partners, program operators, reporting agencies, as well as oversight of contracts, program and fiscal monitoring and data reporting to state agencies. * Exceeded all performance goals for FY 2016-17, * Modified the Workforce Investment Board under WIOA guidelines to its new WDB structure. * Received approval of W10A Regional and Local Unified Plan from the State. * Began implementation of all new guidelines and regulations required by W10A. * Finalized Phase I and Phase It financial Memoranda of Understanding with workforce partner agencies. * Began rolling out sector initiatives under the Regional Plan, * Relocated the WDB administrative office and WORK Center - One Stop Operations offices to a new location. * Partnered in a Strong Workforce Grant with the community colleges. Implement Regional and Local Workforce Plan by convening business leadership from the top regional sectors: Advanced Manufacturing, lvlectical,.Ifospitatity/RetaiUTourism, and Information Technology industry leaders. Develop a WDB web page on the City's website. Release a Request for Proposal to procure providers to serve Santa Ana Youth under WIOA guidelines. Review policies, monitoring tools, contracts, written/digital media, and programs to ensure compliance with with Americans witli Disabilities Act and Equal Employment Opportunity regulations. . ..... TP 00 P" d . . ........ . Service Level • of funds obligated by end of fiscal year 100% 100% 80% 80% • of funds spent from previous year 100% 100% 100% 75% Efficiency # of performance measures met 6 N/A N/A 12 W10,4 per nicasure not In qftd as yet. 4-16 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Workforce Development Board (WDB) - Administration 12318748 A6countl LINE. RESOURCES Code ACTUAL FY 15-16 ACTUAL FY 16-1.7 PROJECTED FY 1718 PROPOSED FY 18-19 61000 Salaries Regular 68,528 82,052 47,705 i 80,240 61040 Salaries Overtime 675 916 0 0 61100 Retirement -Employer Contribution 12,183 18,092 12,342 24,470 61120 Medicare Insurance 892 1,144 632 1,165 61130 Health Insurance 10,709 13,241 7,212 14,880 61170 Retiree Health Benefits 1,469 0 0 0 61180 Worker Compensation Insurance 606 786 633 2,245 SUBTOTAL PERSONNEL 95,062 116,232 68,523 123,000 62010 Communications 1,113 937 958 1,000 62120 Training, Transportation, Meeting 263 2,460 0 3,000 62140 Membership, Subscription & Dues 2,308 2,407 0 2,250 62300 Contract Services -Professional 140 3,709 57 0 62302 Contracted Vendor Personnel Services 1,456 2,266 81 2,000 62400 Auditor Fee 8,275 983 1,677 14,860 62402 User Fee 5,886 7,590 3,721 0 SUBTOTAL CONTRACTUAL 19,441 20,353 6,493 23,110 63001 Miscellaneous Operating Expenses 1,401 1,493 1,885 1,096 63300 Gas & Diesel 43 46 0 200 SUBTOTAL COMMODITIES 1,444 1,538 1,885 1,296 65010 Rental City Equipment 792 733 0 0 65012 Accident Repair & Replacement 32 29 0 0 65040 Computer Service Charge 331 507 183 0 65050 Info Tech Charges 1,490 2,279 825 1,728 65100 Liability Charges 2,384 5,843 2,114 3,625 65400 Indirect Costs 4,993 5,965 3,726 7,295 SUBTOTAL FIXED CHARGES 10,022 15,356 6,848 12,648 TOTAL EXPENDITURES 125,969 153,479 83,749 160,054 Job AUTHORIZED PERSONNEL Code , : ADOPTED 1:7=18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 0350 Economic Development Specialist Iii 0.10 0.40 8374 Workforce Specialist TV 0.10 0.20 7330 Senior Office Assistant 0.20 0.10 TOTAL 0.40 0.00 0.70 0.00 4-17 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Worldorce Development Board (VMB) - Youth Council 12318750 Account�ACTUAL LINE ITEM.RESOURCES Code FY 15-16 ACTUAL FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18-19 61000 Salaries Regular 119,753 143,998 80,961 57,250 61020 Salaries Part -Time 172 1,442 0 0 61040 Salaries Overtime 269 279 187 0 61100 Retirement -Employer Contribution 30,029 36,844 26,821 17,455 61110 Part -Time Retirement 2,767 2,360 1,911 0 61120 Medicare Insurance 2,930 2,954 1,982 830 61130 Health Insurance 26,758 29,503 19,133 13,000 61170 Retiree Health Benefits 2,220 0 0 0 61180 Worker Compensation Insurance 2,971 1,585 2,182 1,600 SUBTOTAL PERSONNEL 187,869 218,964 133,176 90,135 62010 Communications 516 668 705 890 62120 Training, Transportation, Meeting 123 722 605 600 62200 Advertising 0 0 0 1,500 62300 Contract Services -Professional 140 75 24 0 62302 Contracted Vendor Personnel Services 2,587 1,202 99 15,000 62402 User Fee 5,932 8,705 6,708 0 SUBTOTAL CONTRACTUAL 11,371 9,298 8,141 17,990 63001 Miscellaneous Operating Expenses 710 1,241 484 1,342 63300 Gas & Diesel 43 86 0 too SUBTOTAL COMMODITIES 753 1,327 484 1,442 65010 Rental City Equipment 792 1,264 0 0 65012 Accident Repair & Replacement 32 50 0 0 65040 Computer Service Charge 593 852 367 0 65050 Info Tech Charges 2,668 3,831 1,649 1,358 65100 Liability Charges 4,268 9,820 4,228 2,848 65400 Indirect Costs 8,463 10,477 6,376 5,205 SUBTOTAL FIXED CHARGES 16,816 26,294 12,620 9,411 69135 Payment to Subagent 447,138 423,700 412,018 484,000 SUBTOTAL MISCELLANEOUS 447,138 423,700 412,018 484,000 TOTAL EXPENDITURES 661,874 681,656 566,439 602,978 JobAD AUTHORIZED PERSONNEL, Code OPTED 17-18 PROPOSED'FY 18-19 Full, Time Part Time Full Time Part Timo_ 0350 Economic Development Specialist 111 0,20 0.15 8374 Workforce Specialist IV 0.40 0,40 7330 Senior Office Assistant 0,20 0,03 TOTAL 0.80 0.00 0.58 0.00 4-18 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Workforce Development Board (WDB) - Programs 12318757 AccountLINE ITEM RESOURCES Code ACTUAL. FY 15-16 ACTUAL FY 46.17 PROJECTED FY 17;18 PROPOSED. FY 18-19 61000 Salaries Regular 46,047 52,560 27,771 69,395 61020 Salaries Part -Time 61040 Salaries Overtime 0 0 419 233 2,453 0 1,655 0 61100 Retirement -Employer Contribution 9,376 t 1,877 7,521 21,160 61110 Part -Time Retirement 0 16 92 60 61120 Medicare Insurance 693 751 421 1,030 61130 Health Insurance 9,008 9,632 4,846 14,855 61170 Retiree Health Benefits 1,085 0 0 0 61180 Worker Compensation Insurance 466 514 463 1,990 SUBTOTAL PERSONNEL 66,676 76,002 43,567 110,145 62010 Conummications 193 66 36 100 62120 Training, Transportation, Meeting 123 752 0 0 62300 Contract Services -Professional 140 363 8 0 62302 Contracted Vendor Personnel Services 0 63 203 0 62402 User Fee 6,762 4,555 1,950 0 SUBTOTAL CONTRACTUAL 100 7,218 5,799 2,196 63001 Miscellaneous Operating Expenses 903 1,182 314 467 63300 Gas & Diesel 43 30 0 50 SUBTOTAL COMMODITIES 517 946 1,2I2 314 65010 Rental City Equipment 792 451 0 0 65012 Accident Repair & Replacement 32 18 0 0 65040 Computer Service Charge 234 306 390 0 6.5050 Info Tech Charges 1,051 1,376 1,753 1,728 65100 Liability Charges 1,682 3,527 4,492 3,625 65400 Indirect Costs 3,348 3,826 2,360 6,460 SUBTOTAL FIXED CHARGES 11,813 7,139 9,504 8,995 TOTAL EXPENDITURES 81,978 92,517 55,072 122,575 Job AUTHORIZED PERSONNEL 'Code ADOPTED 17-18 PROPOSED FY 18-19 ` Full Time Part Time Full Time Part Time 0350 Economic Development Specialist III 0.25 0.25 8374 Workforce Specialist 1V 0.40 0.40 7330 Senior Office Assistant 0.20 0.00 TOTAL OAO 0.85 0.00 0.65 4-19 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Workforce Development Board (WDB) - High Performing Boards 12318743 Account LINE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18-19 61000 Salaries Regular 0 0 30,684 0 61040 Salaries Overtime 61100 Retirement -Employer Contribution 0 0 0 0 717 9,250 a 0 61120 Medicare Insurance 0 0 467 0 61130 Health Insurance 61180 Worker Compensation Insurance 0 0 0 0 6,421 547 0 0 SUBTOTAL PERSONNEL 0 0 0 48,085 62010 Communications 62120 Training, Transportation, Meeting 62300 Contract Services -Professional 0 0 0 0 0 0 32 786 5 0 0 0 62402 User Fee 0 0 1,375 0 SUBTOTAL CONTRACTUAL 0 0 2,198 0 63001 Miscellaneous Operating Expenses 0 0 95 0 63300 Gas & Diesel 0 0 0 0 SUBTOTAL COMMODITIES 0 0 95 0 65040 Computer Service Charge 0 0 115 0 65050 Info Tech Charges 0 0 515 0 65100 Liability Charges 0 0 1,321 0 65400 Indirect Costs 0 0 2,510 0 SUBTOTAL FIXED CHARGES 0 0 4,461 0 TOTAL EXPENDITURES 0 0 54,839 0 Job: AUTHORIZED PERSONNEL � Code ADOPTED 17'18:'. PROPOSED FY 1&19 Full Time Part Time Full Time. Time Part ime 0350 Economic Development Specialist 111 6.15 0.00 8374 Workforce Specialist IV 0.10 0.00 TOTAL 0.25 0.00 0.00 0.00 4-20 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT PROGRAM Santa Ana W.O.R.K, Center One -Stop Program Various `Statement iif Purpose..." . To offierjobseamh assistance, job placement and basic skills education and employment training to all eligible adults anti youth and to assist the local business community with the training and hiring of employees. The One -Stop Center is a multi -agency, multi -service shop designed to meet the employment assistance and training needs of the community. The One -Stop provides job search internet access, job search workshops, computer usage, employment listings, career advisement, resume preparation and training/education courses. The One -Stop Employment Resource Center is open to all residents. r:�Accomplishments In FY 18 1T:& FY:17-.18 Relocated One -Stop Center to new offices at 801 W. Civic Center. Integrated new partners into service model, Continued to transition into WIOA Program including modifications to operations and internal policies and procedures. Opened satellite office at the Centennial Education Center. Coordinated and planned a Youth Job Fair, Assisted over 100 job seekers to obtain job credentials/training. Hosted over 25 job fairs. Developed integrated program that included workforce and housing elements, .. �w 6-pliu fo Y A to r,F Certify WORK Center using State Hallmarks of Excellence. Expand hours of service at the Centennial Education Center, Increase job seeker credential rate by 20%, Host Youth Job Fair. Incorporate policy/procedures on electronic documentation in lieu of paper copyr for clientele files. Apply for other workforce related grants and be successful in at least one award. Launch incumbent Worker Program. Acfival Actual C r J66t6d" Proposed �P EAS U E 'I Y Service Level # of customers enrolled 438 800 712 760 # of individuals served by all partners 23,541 13,000 11,000 15,000 # of Rapid Response businesses served 7 10 6 7 # of Rapid Response laid -off workers served 279 500 220 300 Effectiveness % of clients placed in jobs 80% 75% 73% 75% Efficiency # of individual training accounts issued 72 80 95 100 4-21 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Santa Ana W.O.R.K. Center One -Stop Program 12318751 Account LINE ITEM RESOURCES , Code ACTUAL FY 15-16, ACTUAL FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18-19 61000 Salaries Regular 301,717 205,050 1.77,546 158,715 61.020 Salaries Part -"Time 13,237 2,089 4,716 35,520 61040 Salaries Overtime 0 7 1 0 61100 Retirement -Employer Contribution 61,369 46,698 48,417 48,400 61110 Part -Time Retirement 168 67 177 1,330 61120 Medicare Insurance 4,444 2,934 2,528 2,8L5 61130 Health Insurance 60,360 43,085 34,031 28,730 61170 Retiree Health Benefits 9,689 0 0 0 61180 Worker Compensation Insurance 3,065 2,002 2,723 5,520 SUBTOTALPERSONNEL 454,048 301,932 270,138 281,030 62010 Communications 25,474 36,969 41,484 36,000 6212.0 Training, Transportation, Meeting 0 515 605 3,000 62140 Membership, Subscription & Dues 2,250 2,225 0 2,250 62300 Contract Services -Professional 4,909 12,575 31,050 800 62302 Contracted Vendor Personnel Services 0 4,105 10,867 10,000 62402 User Fee 75,419 87,149 93,329 0 62500 Rent Payments 0 0 0 501,850 SUBTOTAL CONTRACTUAL 108,052 143,538 177,334 553,900 63001 Miscellaneous Operating Expenses 22,275 21, L64 14,981 19,678 63300 Gas & Diesel 243 120 490 500 SUBTOTAL COMMODITIES 22.,518 21,284 15,471 20,178 65010 Rental City Equipment 2,376 842 6,647 6,553 65012 Accident Repair & Replacement 96 31 252 342 65040 Computer Service Charge 1,929 1,115 1,169 0 65050 Into Tech Charges 8,677 5,015 5,258 6,915 65100 Liability Charges 13,883 12,854 13,476 14,498 65400 Indirect Costs 22,896 14,894 14,222 17,655 SUBTOTAL FIXED CHARGES 49,856 34,751 41,023 45,963 69143 Transportation Pass for Participants 3,296 (4,647) 19,099 30,000 SUBTOTAL MISCELLANEOUS 3,296 (4,647) 19,099 30,000 TOTAL EXPENDITURES 637,770 496,859 523,065 931,071 Job AUTHORIZED PERSONNEL. ADOPTED 17-1$ PROPOSED FY 1$ 19 Full Time Part Time Full Time Part Time 0350 Economic Development Specialist 111 0.45 0.65 8372 Workforce Specialist II 0.70 0,40 7330 Senior Office Assistant 1,00 0.55 TOTAL 1.60 2.15 0.00 0.00 4-22 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Santa Ana W.O.R.K. Center One -Stop Program - Administration 12318752 Account [.INE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL FY 16-17 PROJECTED - FY 17-18 PROPOSED FY 18-19 61000 Salaries Regular 80,746 112,578 69,368 99,075 61020 Salaries Part-Tirne 0 340 187 1,655 61100 Retirement -Employer Contribution 15,256 24,643 19,405 30,210 61110 Part -Time Retirement 0 13 0 60 61120 Medicare Insurance 1,129 1,544 986 1,460 61130 Health Insurance 13,957 22,912 16,147 22,600 61170 Retiree Health. Benefits 1,041 0 0 0 61180 Worker Compensation Insurance 752 1,062 1,081 3,140 SUBTOTAL PERSONNEL 112,881 158,200 163,091 107,174 62010 Communications 542 1,282 98 500 62300 Contract Services -Professional 0 7 0 0 62402 User Fee 1,578 3,413 132 0 SUBTOTAL CONTRACTUAL 2,120 500 4,701 231 63001 Miscellaneous Operating Expenses 432 847 487 553 63300 Gas & Diesel 0 47 0 50 SUBTOTAL COMMODITIES 432 603 894 487 65010 Rental City Equipment 0 491 0 0 65012 Accident Repair & Replacement 0 18 0 0 65040 Computer Service Charge 359 663 229 0 65050 Info Tech Charges 1,613 2,983 1,031 1,556 65100 Liability Charges 2,581 7,647 2,642 3,262 65400 Indirect Costs 5,769 8,119 5,432 9,155 SUBTOTAL FIXED CHARGES 10,322 19,922 9,334 13,973 TOTAL EXPENDITURES 125,755 188,608 117,226 1.73,276 Jeb Code AUTHORIZED PERSONNEL ADOPTED 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 2870 Executive Director of Coramimity Development 0.05 0.05 0151 Principal Management Analyst 0.00 0.05 0150 Senior Management Analyst 0.10 0.00 1720 Management Analyst 0.00 0.10 7280 Senior Accounting Assistant 0.15 0,15 7321 Community Dev. Conunission Secretary 0,05 0.05 7330 Senior Office Assistant 0.10 0.15 TOTAL 0,45 0.55 0.00 0.00 4-23 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Santa Ana W.O.R.K. Center One -Stop Program - Adult 12318753 ' Account LINEITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18-19' MOW Salaries Regular 91,359 196,272 132,553 141,875 61030 Salaries Participant 44,225 13,512 7,820 0 61040 Salaries Overtime 40 50 4 0 61100 Retirement -Employer Contribution 18,504 44,950 36,305 43,265 61110 Part -Time Retirement 1,658 507 293 0 61120 Medicare Insurance 1,948 2,995 2,007 2,055 61130 Health Insurance 22,743 40,216 30,788 36,620 61180 Worker Compensation Insurance 6,831 2,523 2,848 3,970 SUBTOTAL PERSONNEL 187,308 212,618 301,025 227,785 62010 Communications 591 0 0 0 SUBTOTAL CONTRACTUAL 591 0 0 63001 Miscellaneous Operating Expenses 156 585 581 436 63300 Gas & Diesel 0 83 0 52 SUBTOTAL COMMODITIES 156 581 488 668 65010 Rental City Equipment 0 815 0 0 65012 Accident Repair & Replacement 0 30 0 0 65040 Computer Service Charge 289 1,085 1,077 0 65050 Info Tech Charges 1,300 4,878 4,845 4,445 65100 Liability Charges 2,080 12,504 12,419 9,320 65400 Indirect Costs 6,648 1.4,109 10,353 12,895 SUBTOTAL FIXED CHARGES 10,317 28,694 26,660 33,422 69137 On the Job Training 4,675 0 0 20,000 69138 Payment -Training Portion 74,617 242,126 135,890 161,930 69143 Transportation Pass for Participants 11,751 10,031 0 10,000 69144 Client Support Services 381 1,158 541 0 69145 Client Assessment 175 0 1,508 0 SUBTOTAL MISCELLANEOUS 91,599 137,939 191,930 253,314 TOTAL EXPENDITURES 289,970 588,428 379,833 446,863 Job AUTHORIZED PERSONNEL Code ADOPTED 17-18 PROPOSED FY 18-49 Full Time Part Time. Tull Time PartTirne 8372 Workforce Specialist 11 2.35 1.80 TOTAL 2.35 1.80 0.00 0.00 4-24 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Santa Ana W.O.R.K. Center One -Stop Program - Dislocated Worker 12318754 AccountACTUAL LINE ITEM RESOURCES ACTUAL PROJECTED PROPOSED Code FY 16-16 FY 16.17 1 FY 17-18 FY 18-19 61000 Salaries Regular 100,179 137,119 97,047 94,585 61100 Retirement -Employer Contribution 19,958 30,625 28,056 28,840 61120 Medicare Insurance 1,452 1,938 1,398 1,370 61130 Health Insurance 20,409 28,976 21,811 24,415 61170 Retiree Health Benefits 13 0 0 0 61180 Worker Compensation Insurance 970 1,312 1,505 2,645 SUBTOTAL PERSONNEL 142,981 151,855 199,970 149,818 62010 Communications 416 0 0 0 SUBTOTAL CONTRACTUAL 416 0 0 0 63001 Miscellaneous Operating Expenses 179 436 340 291 63300 Gas & Diesel 0 58 0 54 SUBTOTAL COMMODITIES 179 345 494 340 65010 Rental City Equipment 0 599 0 0 65012 Accident Repair & Replacement 0 22 0 0 65040 Computer Set -vice Charge 332 808 573 0 65050 Info Tech Charges 1,495 3,635 2,577 2,963 65100 Liability Charges 65400 Indirect Costs 2,392 7,184 9,316 9,857 6,606 7,576 6,214 8,600 SUBTOTAL FIXED CHARGES 11,404 17,777 24,238 17,332 69138 Payment -Training Portion 129,545 325,620 375,383 104,710 69143 Transportation Pass for Participants 7,179 8,198 0 8,000 69144 Client Support Services 200 0 1,040 0 69145 Client Assessment 450 0 5,243 0 SUBTOTAL MISCELLANEOUS 137,373 112,710 333,818 381,665 TOTAL EXPENDITURES 292,353 558,520 549,155 282,687 Job AUTHORIZED PERSONNEL Code ADOPTED 17-18 PROPOSED FY 18-19 Full Time Part Time . Full Time Part Time 8372 Workforce Specialist 11 1.25 1.20 TOTAL 1.25 0.00 0.00 1.20 4-25 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Santa Ana W.O.R.K. Center One -Stop Program - Youth 12318755 AccountRE LINE ITEM SOURCES Code ACTUAL FY 15-16 ACTUAL. FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18-19, 61000 Salaries Regular 171,995 187,370 186,928 194,815 61020 Salaries Part -Time 15,515 2,791 5,783 6,630 61040 Salaries Overtime 61100 Retirement-Ernployer Contribution 319 37,958 477 43,134 0 53,137 0 59,405 61110 Part Time Retirement 123 91 217 250 61120 Medicare Insurance 61130 Health Insurance 2,687 29,903 2,673 25,762 2,747 26,213 2,920 28,970 61170 Retiree Health Benefits 61180 Worker Compensation Insurance 2,534 1,870 0 1,819 0 2,959 0 5,655 SUBTOTAL PERSONNEL 298,645 262,903 264,115 277,984 62010 Communications 2,593 1,181 1,315 1,200 62120 Training, Transportation, Meeting 62300 Contract Services -Professional 0 536 1,343 83 1,614 620 1,200 0 62402 User Fee 16,063 13,012 13,898 0 SUBTOTAL CONTRACTUAL 2,400 19,191 15,618 17,447 63001 Miscellaneous Operating Expenses 63300 Gas & Diesel 1,076 168 1,177 77 1,007 48 2,054 100 SUBTOTAL COMMODITIES 2,154 1,244 1,254 1,055 65010 Rental City Equipment 65012 Accident Repair & Replacement 65040 Computer Service Charge 1,386 48 889 768 29 1,028 0 0 999 0 0 0 65050 Info Tech Charges 3,997 4,624 4,495 5,655 65100 Liability Charges 65400 Indirect Costs 6,396 13,621 11,853 13,706 11,521 15,051 11,858 18,310 SUBTOTAL FIXED CHARGES 32,008 32,066 35,823 26,337 TOTAL EXPENDITURES 309,676 312,995 328,552 339,022 .,job: Code '. AUTHORIZED PERSONNEL ADOPTED. 17-18 PRQPOSED,FY 18 Full time!� P art Tlm6 FuIlTime Part Time 0350 Economic Development Specialist 111 0.03 0.05 8374 Workforce Specialist IV Loo 0.94 8372 Workforce Specialist 11 1.00 1.00 7330 Senior Office Assistant 0. t0 0.10 TOTAL 2,13 2.09 0.00 0.00 4-26 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Santa Ana W.O.R.K. Center One -Stop Program - Rapid Response 123118756 Account LINE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL, FY 16-17 PROJECTED FY 17=18 PROPOSED FY 18-19 61000 Salaries Regular 183,017 110,815 218,876 366,780 61040 Salaries Overtime 230 0 0 0 61100 Retirement -Employer Contribution 36,560 25,497 60,932 111,845 61120 Medicare Insurance 2,627 1,587 3,157 5,320 61130 Health Insurance 44,497 29,351 41,047 70,805 61170 Retiree Health Benefits 1,169 0 0 0 61180 Worker Compensation Insurance 1,759 1,074 3,353 10,265 SUBTOTAL PERSONNEL 269,858 168,324 327,365 565,015 62010 Communications 641 671 1,905 2,000 62120 Training, Transportation, Meeting 0 1,142 458 0 62140 Membership, Subscription & Dues 6,250 0 0 0 62300 Conti -act Services -Professional 0 59 29 0 62302 Contracted Vendor Personnel Services 0 0 608 2,000 62402 User Fee 8,414 7,350 8,216 0 SUBTOTAL CONTRACTUAL 15,305 9,222 11,216 4,000 63001 Miscellaneous Operating Expenses 3,692 11,518 4,400 2,281 63300 Gas & Diesel 168 49 48 200 SUBTOTAL COMMODITIES 3,859 11,567 4,448 2,481 65010 Rental City Equipment 1,386 476 0 0 65012 Accident Repair & Replacement 48 1.8 0 0 65040 Computer Service Charge 959 632 1,421 0 65050 Info Tech Charges 4,313 2,844 6,392 10,619 65100 Liability Charges 6,900 7,289 16,383 22,265 65400 Indirect Costs 13,321 7,967 17,094 33,340 SUBTOTAL FIXED CHARGES 26,927 19,226 41,290 66,224 TOTAL EXPENDITURES 315,950 208,339 384,319 637,720 Job AUTHORIZED PERSONNEL. Code:Full ADOPTED,FY,17-18 ' . PROPOSED FY 18-19 Time Par( Time Full Time Part Time 0350 Economic Development Specialist Ill 0.207 0.50 8372 Workforce Specialist Il 2.70 3.60 7330 Senior Office Assistant 0.20 0.20 TOTAL 3.10 4.30 0.00 0.00 4-27 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Special Projects -SSA WtW 12418737 Account LINE ITEM RESOURCES Code ACTUAL, FY 15-16 ACTUAL FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18-19 61000 Salaries Regular 171,955 177,839 170,086 170,920 61030 Salaries Participant 173,228 163,125 99,492 206,640 61040 Salaries Overtime 144 24 272 *0 61100 Retirement -Employer Contribution 33,527 39,800 49,261 49560 61110 Part -Time Retirement 6,496 6,111 3,731 7:750 61120 Medicare Insurance 5,002 4,801 3,789 5,095 61130 Health Insurance 37,551 42,251 43,259 45,220 61.170 Retiree Health Benefits 2,11 t3 0 0 0 61180 Worker Compensation Insurance 24,887 15,862 14,085 35,450 SUBTOTAL PERSONNEL 454,903 520,635 449,812 382,974 62010 Communications 1,047 1,311 1,567 1,200 62300 Contract Services -Professional 0 27 137 0 62402 User Fee 11,983 9,903 12,430 0 62500 Rent Payments 0 0 0 9,500 SUBTOTAL CONTRACTUAL 13,031 11,240 14,134 10,700 63001 Miscellaneous Operating Expenses 1,025 1,271 927 1,300 63300 Gas & Diesel 0 50 0 150 SUBTOTAL COMMODITIES 1,025 1,321 927 1,450 65010 Rental City Equipment 0 500 0 1,043 65012 Accident Repair & Replacement 0 20 0 54 65040 Computer Service Charge 695 1,027 977 0 65050 Info Tech Charges 3,130 4,618 4,392 5,235 65100 Liability Charges 5,005 11,838 11,257 10,977 65400 Indirect Costs 12,475 12,630 13,284 14,006 SUBTOTAL FIXED CHARGES 21,305 30,633 29,910 31,315 69011 Reserve Appropriation 0 0 0 800,000 69138 Payment -Training Portion 284,195 135,270 101,916 235,900 SUBTOTAL MISCELLANEOUS 284,185 135,270 101,916 1,035,900 TOTAL EXPENDITURES 774,450 628,276 529,860 1,600,000 .Job Code AUTHORIZED PERSONNEL ADOPTED 17,18. PROPOSED FY 18-19 Full Time'Part Time Full Time Pari Time 0350 Economic Development Specialist 111 0.01 0,00 8374 Workforce Specialist IV 0,00 0.06 8372 Workforce Specialist 11 2.00 100 0150 Senior Management Analyst 0,02 0,00 1720 Management Analyst 0.00 0.02 7280 Senior Accounting Assistant 0.04 0,04 TOTAL 2,13 0.00 2.12 0.00 4-28 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Special Projects -OC Slingshot 12418750 Account LINE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL FY 16.17 PROJECTED FY,17-18 PROPOSED FY 18-19 61000 Salaries Regular 0 19,058 81,108 0 61040 Salaries Overtime 0 0 656 0 61100 Retirement -Employer Contribution 0 4,414 22,394 0 61120 Medicare Insurance 0 271 1,168 0 61130 Health Insurance 0 3,007 15,089 0 61180 Worker Compensation Insurance 0 186 1,369 0 SUBTOTAL PERSONNEL 0 121,784 0 26,936 62010 Communications 0 0 636 0 62120 Training & Transportation 0 0 831 0 62300 Contract Services -Professional 0 0 14 0 62402 User Fee 0 0 4,110 0 SUBTOTAL CONTRACTUAL 0 5,591 0 0 63001 Miscellaneous Operating Expenses 0 33 652 0 63300 Gas & Diesel 0 8 0 0 SUBTOTAL COMMODITIES 0 652 0 41 65010 Rental City Equipment 0 53 0 0 650t2 Accident Repair & Replacement 0 2 0 0 65040 Computer Service Charge 0 62 252 0 65050 Info Tech Charges 0 279 1,134 0 65100 Liability Charges 0 715 2,907 0 65400 Indirect Costs 0 1,370 6,386 0 SUBTOTAL FIXED CHARGES 0 0 2,481 10,679 TOTAL EXPENDITURES 0 29,458 138,706 0 Job Code AUTHORIZED PERSONNEL ADOPTED 17-18 PROPOSED FY 18-19 Full Time Oa'rt Time, Full Time Part Time 0350 Economic Development Speciatist III 0.55 0.00 TOTAL 0.55 0.00 0.00 0.00 4-29 COMMUNITY DEVELOPMENT AGENCY ECONOMIC DEVELOPMENT ACCOUNTING UNIT Special Projects -HIB 13218744 Ac.dount. LINE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL FY 16-17 PROJECTED FY 17-18 PRO I POSED FY 18-19, 61000 Salaries Regular 155,857 54,005 0 0 61030 Salaries Participant 262,705 63,350 0 0 61040 Salaries Overtime 28 0 0 0 61100 Retirement -Employer Contribution 30,527 12,489 0 0 61110 Part -Time Retirement 9,852 2,376 0 0 61120 Medicare insurance 6,082 1,700 0 0 61130 Health Insurance 31,285 11,133 0 0 61170 Retiree Health Benefits 2,905 0 0 0 61180 Worker Compensation Insurance 36,197 5,488 0 0 SUBTOTAL PERSONNEL 535,438 0 150,541 0 62010 Communications 559 337 0 0 62302 Contracted Vendor Personnel Services 163 0 0 0 62402 User Fee L4,520 3,651 0 0 SUBTOTAL CONTRACTUAL 15,242 0 3,988 0 63001 Miscellaneous Operating Expenses 1,247 507 0 0 SUBTOTAL COMMODITIES 0 1,247 507 0 65010 Rental City Equipment 0 183 0 0 65012 Accident Repair & Replacement 0 7 0 0 65040 Computer Service Charge 815 305 0 0 65050 Info Tech Charges 3,665 1,371 0 0 65100 Liability Charges 5,864 3,515 0 0 65400 Indirect Costs 11,290 3,883 0 0 SUBTOTAL FIXED CHARGES 21,635 0 9,264 0 69135 Payment to Subagent 520,134 994,236 0 0 SUBTOTAL MISCELLANEOUS 520,134 994,236 0 0 TOTAL EXPENDITURES 1,093,696 1,158,537 0 0 4-30 COMMUNITY DEVELOPMENT AGENCY AC?IVITiESPROJECTED ACTUAL FY 15-1:6 I ACTUAL FY 16.17 FY 7 0y 'J Successor Housing Agency 60718810 Successor Housing Agency 374,401 2,687,817 170,367 696,455 60718830 Successor Housing Agency Capital Projects 2,012,435 1,055,037 253,990 5,518,146 SUBTOTAL 6,214,601 2,386,837 3,742,853 424,357 Federal/State Grants 13018780 HOME 596,848 1,734,569 2,521,685 2,048,754 13318780 Housing Authority - Issuer Fee 25,371 104,017 148,935 195,390 13518780 Community Development Block Grant 913,950 1,028,018 939,610 1,178,391 13518781 CI)BG-Neighborhood Improvement 35,573 0 0 0 13518782 CDBG-Housing Development and Rebab. 377,083 183,464 637,121 1,000,000 13518783 CDBG Projects* 7,534,623 5,255,958 4,015,222 3,830,568 13518785 Emergency Solutions Grant 532,290 469,658 411,867 475,700 13618760 Housing Authority - HAP 26,449,824 27,752,393 28,182,435 30,828,000 13718760 Housing Authority - Mainstream 1,808,432 1,839,093 1,888,157 1,900,000 14018760 Housing Authority - Administration 2,992,920 3,293,819 3,332,859 3,639,595 14218760 Neighborhood Stabilization Program 1 7,410 3,150 6,748 10,000 14218761 Neighborhood Stabilization Program Il 1,007,937 37,402 13,310 10,000 14218762 Neighborhood Stabilization Program 111 1,236 0 405 10,000 40518761 HOPWA 11,503 1,582 2,149 4,345 SUBTOTAL 45,130,743 ---72,2-94,999 41,703,122 42,100,502 6,484,659 City Program 41718820 Inclusionary Housing 43,280 184,992 4,983,392 14,922,115 SUBTOTAL 14,922,115 43,280 184,992 4,983.,392 TOTAL 44,725,115 45,630,967 47,508,251 66,267,459 OPERATING EXE ACTUAL�:'�,�, fy `�;t,ACTUAL "` �PROJECTED Fy PROPOSED OPOSEDy FY 18-19 61000 Personnel 3,98 t,872 4,125,602 4,003,164 4,417,645 62000 Contractual 465,700 392,923 400,114 1,226,774 63000 Commodities 90,978 92,717 90,344 98,349 65000 Fixed Charges 1,059,849 870,198 980,906 711,417 66000 Capital 5,915,612 1,934,703 2,859,055 1,842,455 69000 Miscellaneous 33,211,105 38,214,823 39,174,667 57,970,819 TOTAL ---44-,725,115 45,630,967 47,508,251 66,267,459 4-31 COMMUNITY DEVELOPMENT AGENCY DIVISION RESOURCE SUMMARY smi "'T UP101 2870 Executive Director of Conununity Development 0.40 0.45 2460 Housing Division Manager 1.00 1.00 2720 Housing Authority Operations Supervisor 1.00 1.00 7584 Senior Community Development Analyst t 0,00 1,00 0.00 1.00 0151 Principal Management Analyst 0,00 0,13 0150 Senior Management Analyst 0.13 0.00 1720 Management Analyst 0.00 0.88 1840 Housing Programs Analyst 1.00 1.00 1885 Housing Authority Analyst 1.00 1,00 7585 Community Development Analyst 1.00 2,00 4335 Neighborhood Improvement Projects Specialist 1.00 0.00 1860 Senior Housing Specialist 2.00 100 1900 Housing Specialist 11 6.00 6.00 2700 Senior Residential Construction Specialist 1,00 1.00 2710 Residential Construction Specialist 1.00 1,00 7000 Loan Specialist 1.00 1.00 7280 Senior Accounting Assistant 0.30 0.55 7321 Community Dev. Conunission Secretary 0.35 0.45 7330 Senior Office Assistant 4,00 2.87 8372 Workforce Specialist 11 1,00 1.00 TOTAL 1,00 2118 1.00 23.33 t Part -Time Civil Service position smi COMMUNITY DEVELOPMENT AGENCY HOUSING PROGRAM Various To promote and deliver a balance of housing related, programs and services to City residents, investors and developers, The Housing Division ensures the effective and efficient utilization of City resources to enhance and preserve the intrinsic quality and economic viability of residential neighborhoods and housing stock within the City. SERVICE PROGRAM HOUSING AUTHORITY To provide affordable housing for the most vulnerable members of our community to use as a platform to obtain self-sufficiency and independence from our assistance. SUCCESSOR HOUSING AGENCY - HOUSING AUTHORITY To retain the responsibility for performing housing functions previously performed by the former redevelopment agency, enforce affordability covenants, and perform related activities of applicable provisions of the Community Redevelopment Law pursuant to the California Health and Safety Code, Part 1.85 of Division 24, Section 34176, HOUSING DEVELOPMENT AND REHABILITATION To provide quality technical and financial assistance to residents, developers, investors and non-profit organizations within the residential cotrununity to ensure the enhancement of existing housing stock, construction of new quality affordable housing, and the promotion of homeownership opportunities. COMM -UNITY DEVELOPMENT BLOCK GRANT The Housing and Community Development Act of 1974 provides funds to cities and counties to develop urban communities, decent housing, suitable living environments, and expanded economic opportunities, primarily for the benefit of low and moderate -income people. This federal program gives priority to activities which benefit low and moderate -income individuals with an emphasis on residential -areas. Community Development Block Grant projects are carried out by several operating departments within the City and by sub-recipictits. EMERGENCY SOLUTIONS GRANT The Homeless Emergency Assistance and Rapid Transition to Housing Act of 2009 (HEARTH Act) revised the Emergency Shelter Grant Program and changed the name to the Emergency Solutions Grant (ESG), As part of the HEARTH Act, eligible FSG activities are Street Outreach, Shelter, Homelessness Prevention, Rapid Re -Housing and Administratiom 4-33 COMMUNITY DEVELOPMENT AGENCY HOUSING PROGRAM Successor Housing Agency - Housing Authority Various Statement E'urpose To retain the responsibility for performing housingnctions previously performed by the former redevelopment agency, enforce affordability covenants, and perform related activities pursuant to applicable provisions of the Community Redevelopment Law pursuant to the California Health and Safety Code, Part 1,85 of Division 24, Section 34176. The Housing Authority, acting as the Successor Housing Agency, implements enforceable obligation projects and monitors affordable housing funded with the fon-nor low and moderate income housing funds, and ensures compliance with all statutory monitoring requirements. • Monitored loan portfolio for compliance; performed 200 physical inspections, visited 6 leasing offices to examine tenant and project files for compliance, and re -certified loans. • Awarded a loan for $8,522,740 for the development of 69 units of affordable housing at the First Street Apartments project. • Assisted in the preparation of the annual Recognized Obligation Payment Schedule. �Acton ".'P[OfOr;Ty, 0,1:9 * Issue a Request for Proposals for the development of the remaining five Housing Successor Agency -owned parcels and initiate development, * Continue to monitor loan Portfolio for program compliance. qbj MEASURES "fo . M - V Efficiency # of loan portfolios monitored 227 227 200 200 # of physical inspections 200 200 180 180 4-34 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Successor Housing Agency (Compliance) - Housing Authority 60718810 Account Code LINE ITEM RESOURCES ACTUAL. FY 15-16 ACTUAL. FY 16.17 PROJECTED FY 1718 PROPOSED FY 18-19 61000 Salaries Regular 114,777 83,474 70,895 117,485 61020 Salaries Part -Time 0 0 7,055 0 61040 Salaries Overtime 237 16 440 0 61100 Retirement -Employer Contribution 25,321 22,768 23,089 38,065 61120 Medicare Insurance 1,617 1,201 1,131 1,705 61130 Health Insurance 19,052 14,785 12,714 19,060 61170 Retiree Health Benefits 3,341 0 0 0 61180 Worker Compensation Insurance 1,605 1,482 2,037 4,360 SUBTOTAL PERSONNEL 165,950 123,726 117,362 180,675 62000 Utilities 842 750 566 1,000 62010 Communications 2,371 404 1,027 3,500 62012 Cellular Phone Charges 30 33 16 25 62120 'Training, Transportation, Meeting 25 900 177 0 62130 Tuition Reimbursement 55 0 0 0 62140 Membership, Subscription & Dues 9 94 94 2,345 62200 Advertising 3,861 134 0 4,000 62251 Other Agency Services 2,254 654 3 2,500 62300 Contract Services -Professional 45,603 16,126 13,378 456,135 62302 Contracted Vendor Personnel Services 134 3,106 12,544 15,500 62600 Parking Validation 10 30 125 0 62700 Auto Expense 50 95 375 0 SUBTOTAL CONTRACTUAL 55,243 22,327 28,305 485,005 63001 Miscellaneous Operating Expenses 1,893 1,153 935 5,222 63300 Gas & Diesel 593 l0 416 750 SUBTOTAL COMMODITIES 2,486 1,162 1,351 5,972 65000 Building Rental 6,131 5,717 5,160 5,416 65010 Rental City Equipment 5,148 293 4,641 428 65012 Accident Repair & Replacement 192 10 168 20 65040 Computer Service Charge 566 478 426 0 65050 Info Tech Charges 2,547 2,150 1,918 2,667 65100 Liability Charges 4,075 5,510 4,915 5,592 6.5400 Indirect Costs 8,360 6,003 6,122 10,680 SUBTOTAL FIXED CHARGES 24,803 27,020 20,160 23,350 69157 Bad Debt Expense - Loans 123,701 2,520,441 0 0 SUBTOTAL MISCELLANEOUS 0 123,701 2,520,441 0 TOTAL EXPENDITURES 374,401 2,687,817 170,367 696,455 4-35 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Successor Housing Agency (Compliance) - Housing Authority 60718810 Jab Code AUTHORIZED PERSONNEL ACTUAL 17-18 PROPOSED FY 18-19 Full Time Part Time Full Time Part Time 2870 Executive Director of Conununity Development 0.15 0,15 2460 Housing Division Manager 0.10 0.15 1840 Housing Programs Analyst 0,20 0.10 2700 Senior Residential Construction Specialist 0.20 0.60 7000 Loan Specialist 0.20 0.20 0151 Principal Management Analyst 0.00 0.03 0150 Senior Management Analyst 0.03 0.00 1720 Management Analyst 0,00 0.10 7280 Senior Accounting Assistant 0.05 0.10 7330 Senior Office Assistant 0.20 0.15 TOTAL 0.00 1.13 0.00 1.58 4-36 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Successor Housing Agency (Capital Projects) - Housing Authority 60718830 AccountACTUAL LINE ITEM RESOURCES ACTUAL PROJECTED PROPOSED Code FY 15-16 FY 16-17 FY 17-18 ' FY 18-19 61170 Retiree Health Benefits 515 0 0 0 SUBTOTAL PERSONNEL 0 0 515 0 62300 Contract Services -Professional 3,600 0 0 0 SUBTOTAL CONTRACTUAL 0 3,600 0 0 66220 Improvements Other Than Building 741,293 133,592 253,990 0 SUBTOTAL CAPITAL 0 741,2.93 133,592 253,990 69011 Reserve Appropriation 0 0 0 818,146 69142 Payment to other Agencies 0 789,853 0 0 69152 Loans & Grants 0 0 0 4,700,000 69601 Loss on Sate of Land Held for Resale 1,267,028 131,591 0 0 SUBTOTAL MISCELLANEOUS 5,518,146 1,267,028 921,444 0 TOTAL EXPENDITURES 2,012,435 1,055,037 253,990 5,518,146 4-37 COMMUNITY DEVELOPMENT AGENCY HOUSING PROGRAM Housing Authority Various '`Statement of Petrpose " 7 To provide affordable housingfor the most vulnerable ineinbers of our community to use as a plaVonv to obtain self-sitfficiency and independence from our assistance. AccampEishments in FY 16 17'& 'F, Executed a Housing Assistnace Payment (HAP) Contract and successfully leased 8 Project -Based Vouchers (PBV) in the Andalucia affordable housing project. Executed a HAP Contract and Successfully leased 71 PBVs in the Orchard affordable housing project. Established a site-based PBV waiting list for all PBV projects. Prepared and submitted all I -IUD reports in a timely manner which included the Annual Plan and SEMAP report. Utilized 99.6% of the budget authority from HUD for CY 2017. Entered into a Memorandum of Agreement with the Orange County Housing Authority and Anaheim Housing Authority for mobilty. Transitioned to biennial housing inspections. Implemented the Housing First model to reduce homelessness using project -based vouchers. Received $138,000 for Family Self -Sufficiency (FSS) Program grant, and expended 100% of the funds for its intended purpose. ]Field the first FSS Prograrn graduation ceremony and published success stories resulting from the program. Conducted annual Tenant Advisory Board meeting, t! P f JrY (tO91_11 " Achieve SEMAP High -Performer status. Update the Housing Choice Voucher Administrative Plan. Prepare and submit all HUD reports in a, timely manner which includes the Annual Plan and SEMAP Report. Provide monthly staff development mid training to improve Quality Control Program performance. Maintain utilization above 98% of annual budget authority by using HUD's 2 -year forecasting tool to monitor and optimize utilization. Achieve over 80% accuracy for casework and inspections under the Quality Control Program. Enter into a HAP agreement for the Veterans Village project for 75 HUD-VASH PBV units. Enter into a HAP agreement for the Aqua Housing project for 56 PBV units. Release a Request for Proposals for 100 HUD-VASH PBV vouchers. -A tu 4" -4J P.ERFbfFtSMAOC Efficiency # of units under lease 2,605 2,584 2,615 2,550 Effectiveness Budget authority utilization rate 102% 98% 100% 100% Pass rate for Quality Control inspections 84% 84% 85% 900 Pass rate for Quality Control file reviews 71% 76% 85% 90%] 4-38 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Authority - Voucher Administration 14018760 Account LINE ITEM RESOURCES Cade ACTUAL FY 15-16 ACTUAL FY 16-17 PROJECTED FY 17.18 PROPOSED FY 18-19 61000 Salaries Regular 1,024,482 992,603 t,052,385 1,191,780 61020 Salaries Part -Time 71,979 78,927 136,442 84,150 61040 Salaries Overtime 64,017 50,763 49,682 25,000 61100 Retirement -Employer Contribution 208,099 239,755 329,733 396,335 61110 Part -Time Retirement 1,156 1,280 1,292 1,125 61120 Medicare Insurance 15,930 15,468 17,175 18,500 61130 Health Insurance 200,791 219,013 235,598 280,560 61170 Retiree Health Benefits 15,754 0 0 0 61180 Worker Compensation Insurance 11,119 11,193 19,479 37,340 SUBTOTALPERSONNEL 1,613,326 1,609,003 1,841,785 2,034,790 62010 Communications 13,228 14,005 14,106 17,000 62012 Cellular Phone Charges 861 741 726 900 62120 Training, Transportation, Meeting 1,442 232 5,450 10,000 62140 Membership, Subscription & Dues 13,874 3,959 10,011 7,700 62200 Advertising 10,357 3,883 0 5,000 62300 Contract Services -Professional 104,765 97,770 116,947 143,695 62302 Contracted Vendor Personnel Services 946 3,664 11,999 51,250 62322 M&R Machinery & Equipment 2,805 2,865 0 2,805 62400 Auditor Fee 26,978 21,252 27,998 25,000 62600 Parking Validation 86 768 204 400 62700 Auto Expense 320 435 195 500 SUBTOTAL CONTRACTUAL 175,661 149,575 187,635 264,250 63001 Miscellaneous Operating Expenses 81,678 80,495 78,989 75,548 63300 Cas & Diesel 1,032 564 593 1,250 SUBTOTAL COMMODITIES 82,710 81,059 79,582 76,798 65000 Building Rental 58,465 75,731 77,725 77,725 65010 Rental City Equipment 7,788 7,956 6,962 7,956 65012 Accident Repair & Replacement 280 288 252 396 65040 Computer Service Charge 5,400 6,332 7,404 0 65050 Info Tech Charges 24,289 28,476 33,298 37,857 65100 Liability Charges 38,862 72,988 85,346 79,378 65400 Indirect Costs 206,213 213,214 222,570 244,445 SUBTOTAL FIXED CHARGES 447,757 341,297 404,985 433,557 69131 Mobility - Inspection Fee Paid 0 0 9,900 20,000 69132 Mobility - Inspection Tee Received 0 0 (3,600) (4,000) 691.33 Ports Out-Admnistrative Pay 735,088 795,296 765,254 800,000 69134 Portprop in Received HAP/ADM 0 0 (526,433) (450,000) 69167 Portprop Disbursement 44,839 253,902 545,177 450,000 SUBTOTAL MISCELLANEOUS 779,927 1,049,198 790,299 816,000 TOTAL EXPENDITURES 2,992,920 3,293,819 3,332,859 3,639,595 4-39 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT housing Authority - Voucher Administration 14018760 Job Cade AUTHORIZED PERSONNEL ADOPTED 17-18: PROPOSED FY 18.19 Full Time Part Time Full Time Part Time ; 2870 Executive Director of Conununity Development 0.05 0,05 2460 Housing Division Manager 0.40 0.30 2720 Housing Authority Operations Supervisor 1.00 1.00 1840 Housing Programs Analyst 0.00 0.05 7584 Senior Community Development Analyst 0.00 0.25 0.00 0.20 0151 Principal Management Analyst 0.00 0.05 0150 Senior Management Analyst 0.05 0.00 1720 Management Analyst 0.00 0.23 1860 Senior Housing Specialist 2.00 2.00 1900 Housing Specialist 1T 6.00 6.00 7280 Senior Accounting Assistant 0.15 0.15 7321 Community Dev. Commission Secretary 0.10 0.15 7330 Senior Office Assistant 3.15 2.15 1885 Housing Autliority Analyst 1.00 1.00 8372 Workforce Specialist 11 1.00 1.00 TOTAL 14.90 0.25 14.13 0.20 4-40 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Authority - Section 8 13618760 Account LINE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL FY 16-17 PROJECTED FY 17718 PROPOSED FY 18.19 69158 Housing Assistance Payments 16,017,947 16,695,929 16,575,371 19,174,000 69159 HAP -FSS Escrow 178,857 199,159 253,737 300,000 69162 Port Out HAP 10,253,020 10,857,305 11,353,328 11,354,000 SUBTOTAL. MISCELLANEOUS 26,449,824 27,752,393 28,182,435 30,828,000 TOTAL EXPENDITURES 26,449,824 27,752,393 28,182,435 30,828,000 HOUSING ACCOUNTING UNIT Housing Authority - Non -Elderly Disabled (NED) 13718760 Job LINA E ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL FY 16-1,7 PROJECTED FY 17-18 PROPOSED FY 18.19 69158 Housing Assistance Payments 1,341,612 1,301,934 1,321,925 1,350,000 69162 Port Out HAP 466,820 537,159 566,232 550,000 SUBTOTAL MISCELLANEOUS 1,900,000 1,808,432 1,839,093 1,888,157 TOTAL EXPENDITURES 1,808,432 1,839,093 1,888,157 1,900,000 4-41 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Authority - HOPWA 40518761 AccountACTUAL LINE ITEM RESOURCES Code FY 15-16 ACTUAL FY 16-17 PROJECTED, FY 17.18 PROPOSED FY 18.49 61000 Salaries Regular 286 0 284 Soo 61020 Salaries Part -Time 752 1,026 1,231 1,000 61100 Retirement -Employer Contribution 231 257 421 Soo 61120 Medicare Insurance 15 14 23 150 61130 Health Insurance 134 198 41 400 61170 Retiree Health Benefits 15 0 0 0 61180 Worker Compensation Insurance I I 11 31 40 SUBTOTAL PERSONNEL 1,445 2,590 1,507 2,031 62300 Contract Services -Professional 62400 Auditor Fee 0 6,064 0 2 0 0 1,620 0 SUBTOTAL CONTRACTUAL 6,064 2 0 1,620 63001 Miscellaneous Operating Expenses 2 0 0 0 SUBTOTAL COMMODITIES 0 2 0 0 65000 Building Rental 45 0 0 0 65040 Computer Service Charge 4 0 0 0 65050 Info Tech Charges 19 0 0 0 65100 Liability Charges 30 0 0 0 65400 Indirect Costs 76 74 118 135 SUBTOTAL FIXED CHARGES 135 173 74 118 69135 Payment to Subagent 3,819 0 0 0 SUBTOTAL MISCELLANEOUS 0 3,819 0 0 TOTAL EXPENDITURES 11,503 1,582 2,149 4,345 4-42 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Authority - Issuer Fee 13318780 Account LINE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL FY 16.17 PROJECTED FY 17-18 PROPOSED FY 18-19 61000 Salaries Regular 15,117 47,344 56,076 108,370 61020 Salaries Part -Time 0 12,831 30,234 0 61040 Salaries Overtime 0 171 0 61100 Retirement -Employer Contribution 4,246 15,242 22,596 34,235 61120 Medicare Insurance 220 855 1,130 1,570 61130 Health Insurance 1,803 8,859 7,967 17,125 61170 Retiree Health Benefits 139 0 0 0 61180 Worker Compensation Insurance 265 770 1,315 3,440 SUBTOTAL PERSONNEL 164,740 21,790 86,072 119,318 62010 Communications 0 587 1,072 400 62200 Advertising 605 0 0 750 62300 Contract Services -Professional 161 1,391 2,282 200 62302 Contracted Vendor Personnel Services 0 58 0 5,000 62600 Parking Validation 0 0 14 0 SUBTOTAL CONTRACTUAL 6,350 766 2,036 3,367 63001 Miscellaneous Operating Expenses 123 444 783 557 63300 Gas & Diesel 0 28 32 0 SUBTOTAL COMMODITIES 123 472 815 557 65000 Building Rental 733 4,181 7,767 5,266 65010 Rental City Equipment 0 934 0 571 65012 Accident Repair & Replacement 0 31 0 26 65040 Computer Service Charge 68 350 642 0 65050 Info Tech Charges 305 1,572 2,887 2,593 65100 Liability Charges 487 4,029 7,399 5,437 65400 Indirect Costs 1,099 4,339 6,741 9,850 SUBTOTAL FIXED CHARGES 23,743 2,692 15,436 25,436 TOTAL EXPENDITURES 25,371 104,017 148,935 195,390 Job Code AUTHORIZED PERSONNEL ACTUAL 17-18 PROPOSED FY 18.19 .Tull Time Part Time Full Time Part Time 2870 Executive Director of Conununity Development 0.00 0.05 2460 Housing Division Manager 0.10 0,05 7594 Senior Cornninnity Development Analyst 0.00 0.35 0,00 0.30 1840 Housing Programs Analyst 0.20 0.10 2700 Senior Residential Construction Specialist 0.35 0.10 7000 Loan Specialist 0.20 0.00 1720 Management Analyst 0.00 035 7280 Senior Accounting Assistant 0,00 0.10 7330 Senior Office Assistant 0.20 0.07 TOTAL 0.82 0.30 1.05 0.35 4-43 COMMUNITY DEVELOPMENT AGENCY HOUSING PROGRAM Community Development Block Grant (CDBG)/Emergency Solutions Grant (ESG) Various 5tatennent of ,Urpoii6 n To maintain the integrity of the CDBG and ESG Programs by ensuring that all,,J&deralregtilationsperloitiing to sub -recipient oversight, labor standards, equal employment opportunity, financial recordkeeping, environmental review, citizen participation, and project eligibility are observed within all CDBG and ESG projects. This sub -division is responsible for coordinating and administering CDBG and ESG funding for the City. Improved processes to ensure compliance and efficient administration of the CDBG and ESG programs. Provided oversight of CDBG and ESG projects and subrecipients for compliance. Completed Action Plan and the Consolidated Annual Performance and Evaluation Report (CAPER). Implemented Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Continued improving the electronic application system for grants management for the CDBG program. Implemented the City's Section 3 Plan. Prepared and submitted all HUD reports in a timely manner. Continued to work effectively on the Orange County ESG Collaborative with the cities of Garden Grove, Anaheim, and the County of Orange. ActionPlan forFY 18'19 Prepare and submit all HUD reports in a timely manner including the Annual Plan and the CAPER. Provide oversight of CDBG and ESG projects and subrecipients for compliance. Provide technical assistance to all subrecipients by holding training workshops. Streamline project performance reporting systems, Improve Section 3 activity and compliance. Continue to work effectively on the Orange County ESG Collaborative with the cities of Garden Grove, Anaheim, and the County of Orange. Coordinate ESG program efforts with the Orange County ESG Collaborative to include unified invoice and monitoring forms and other actions to better serve homeless individuals, families and service providers. 1 FY K"EA ,5QRES.* 3 Service Level Number of federal grants administered 2 2 2 2 Efficiency Projects/prograirs, funded with CDBG 28 25 26 25 Sub -recipients funded with ESG 14 11 9 8 Effectiveness Amount of CDBG funds disbursed $5,434,375 $5,286,263 $5,284,239 $5,284,240 Amount of ESG funds disbursed $495,616 $489,202 $475,909 $475,910 4-44 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Community Development Black Grant - Administration 13518780 Account <. LINE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL. FY 16-17 PROJECTED FY 17-18 PROPOSED F'Y:18-19 61000 Salaries Regular 389,163 455,857 429,794 496,360 61020 Salaries Part-Tirne 81,356 50,562 16,343 0 61040 Salaries Overtime 5,230 6,604 10,117 5,000 61100 Retirement -Employer Contribution 96,897 121,325 127,803 154,455 61110 Part -Time Retirement 2 0 0 0 61120 Medicare Insurance 6,727 7,257 6,428 7,195 61130 Health Insurance 69,107 82,413 81,352 108,525 61170 Retiree Health Benefits 5,798 0 0 0 61180 Worker Compensation Insurance 5,325 7,161 9,169 14,975 SUBTOTAL PERSONNEL 786,510 659,605 731,180 681,006 62010 Communications 1,802 2,784 1,435 3,000 62120 Training, Transportation, Meeting 133 202 7,296 700 62130 Tuition Reimbursement 1,410 0 0 0 62140 Membership, Subscription & Dues 797 1,034 26 1,000 62200 Advertising 15,333 16,401 8,256 17,000 62300 Contract Services -Professional 62,216 63,874 39,901 160,954 62302 Contracted Vendor Personnel Services 5,559 9,791 17,133 13,000 62400 Auditor Fee 12,001 3,162 15,602 17,490 62600 Parking Validation 86 813 530 1,000 62700 Auto Expense 240 245 885 750 SUBTOTAL. CONTRACTUAL 214,894 99,577 98,305 91,064 63001 Miscellaneous Operating Expenses 3,593 7,226 4,313 8,416 63300 Cas & Diesel 0 159 0 400 SUBTOTAL COMMODITIES 8,816 3,593 7,385 4,313 65000 Building Rental 24,634 36,220 26,352 22,167 65010 Rental City Equipment 0 2,257 0 2,367 65012 Accident Repair & Replacement 0 81 0 119 65040 Computer Service Charge 2,275 3,028 2,178 0 65050 Info Tech Charges 10,233 13,620 9,794 10,915 65100 Liability Charges 16,373 34,909 25,103 22,887 65400 indirect Costs 34,641 36,866 35,634 45,575 SUBTOTAL FIXED CHARGES 99,061 104,030 88,157 126,982 69135 Payment to Subagent 65,964 64,166 64,166 64,141 69142 Payment to Other Agencies (2,946) 0 0 0 SUBTOTAI. MISCELLANEOUS 64,166 64,141 63,018 64,166 TOTAL EXPENDITURES 913,950 1,028,018 939,610 1,178,391 4-45 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Community Development Block Grant - Administration 13518780 Job: AUTHORIZED PERSONNEL, ACTUAL 1i-18 PROPOSED FY 1819 Full Time PaftTIme Full Time Part Time Code 2870 Executive Director of Community Development 0.10 0.10 2460 Housing Division Manager 0.20 0,20 0151 Principal Management Analyst 0.00 0,05 7584 Senior Community Development Analyst 0.00 0.00 0.00 0.15 0150 Senior Management Analyst 0.05 0.00 1840 Housing Programs Analyst 0.05 0.15 1720 Management Analyst 0.00 0.10 7585 Community Development Analyst 1.00 2.00 4335 Neighborhood Improvement Projects Specialist 1,00 0.00 7280 Senior Accounting Assistant 0,10 0.10 7321 Community Dev, Commission Secretary 0.20 0.25 2700 Senior Residential Construction Specialist 0.15 0.10 2710 Residential Construction Specialist 0.30 0.30 7000 Loan Specialist 0,10 0,15 7330 Senior Office Assistant 0.15 0.35 TOTAL 3.40 0.00 3.85 0.15 4-46 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT CDBG - Neighborhood Initiatives Program 13518781 Account LINE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL: FY 16-17 PROJECTED FY 17-18 PROPOSED' FY 18-19 62300 Contract Services -Professional SUBTOTAL CONTRACTUAL TOTAL EXPENDITURES 35,573 0 0 0 35,573 35,573 0 0 0 0 0 0 4-47 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Community Development Block Grant - Projects 13518783 AccounfACTUAL LINE ITEM RESOURCES Code FY 15-16 ACTUAL FY 16.17 PROJECTED FY 17-18 PROPOSED FY 18-19 61000 Salaries Regular 550,946 583,523 524,590 427,100 61020 Salaries Part -Time 305,882 264,486 13,083 0 61040 Salaries Overtime 6,327 979 0 0 61100 Retirement -Employer Contribution 128,598 149,268 165,642 167,750 61110 Part -Time Retirement 9,918 9,632 497 0 61120 Medicare Insurance l 1,090 11,540 7,090 6,205 61130 Health Insurance 99,930 102,620 90,650 119,675 61170 Retiree Health Benefits 18,721. 510 0 0 61180 Worker Compensation Insurance 12,254 11,408 9,806 17,215 SUBTOTALPERSONNEL 737,945 1,143,666 1,133,967 811,359 62300 Contract Services -Professional 35,591 43,279 0 50,000 62302 Contracted Vendor Personnel Services 0 0 1,189 49,980 SUBTOTAL CONTRACTUAL 99,980 35,591 43,279 1,189 63001 Miscellaneous Operating Expenses 46 0 0 0 SUBTOTAL COMMODITIES 46 0 0 0 65205 Internal Departments Personnel Charges 499,459 175,007 300,983 0 65400 Indirect Costs 62,543 61,038 41,992 40,645 SUBTOTAL FIXED CHARGES 40,645 562,002 236,045 342,975 66100 Land 1,753,231 0 0 0 66200 Building Improvement 84,940 0 0 0 66220 Improvements Other Than Building 3,336,148 1,801,111 2,605,066 1,842,455 SUBTOTAL CAPITAL 1,842,455 5,174,319 1,801,111 2,605,066 69011 Reserve Appropriation 0 0 0 177,000 69135 Payment to Subagent 567,673 2,026,557 247,134 872,543 69152 Loans & Grants 51,327 15,000 7,500 60,000 SUBTOTAL MISCELLANEOUS 619,000 2,041,557 254,634 1,109,543 TOTAL EXPENDITURES 7,534,623 * 5,255,958 * 4,015,222 * 3,830,568 *Amount includes fiends provided to other departments for various projects & programs. 4-48 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Emergency Solutions Grant 13518785 Account LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15-16 FY 16-17 FY 17.18 FY 18-19 61000 Salaries Regular 346 585 267 I6,980 61020 Salaries Part -Time 20,292 17,255 18,210 0 61040 Salaries Overtime 79,421 32,416 24,529 0 61100 Retirement -Employer Contribution 4,411 4,483 5,223 5,180 61 t20 Medicare Insurance 289 255 279 245 61130 Health Insurance 2,892 4,467 995 625 61170 Retiree Health Benefits 141 0 0 0 61180 Worker Compensation insurance 214 187 324 475 SUBTOTAL PERSONNEL 23,505 108,005 59,649 49,829 62010 Communications 0 33 0 50 62120 Training, Transportation, Meeting 0 0 128 600 62300 Contract Services -Professional 4,816 6,851 0 5,860 62302 Contracted Vendor Personnel Services 430 1,162 1,711 2,150 62400 Auditor Fee 146 89 90 100 62600 Parking Validation 0 20 0 25 62700 Auto Expense 0 25 0 50 SUBTOTAL CONTRACTUAL 5,392 8,180 1,929 8,835 63001 Miscellaneous Operating Expenses 85 125 97 393 SUBTOTAL COMMODITIES 85 125 97 393 65000 Building Rental 505 741 832 752 65040 Computer Service Charge 40 62 69 0 65050 Info Tech Charges 185 277 309 370 65100 Liability Charges 295 710 793 777 65400 Indirect Costs 7,274 3,613 3,359 1,545 SUBTOTAL FIXED CHARGES 8,299 5,403 5,362. 3,444 69135 Payment to Subagent 410,508 396,301 354,650 439,523 SUBTOTAL MISCELLANEOUS 410,508 396,301 354,650 439,523 TOTAL EXPENDITURES 532,290 469,658 411,867 475,700 JobADOPTED :Code AUTHORIZED'PERSONNEL 17-18 PROPOSED FY 18-19 ; Full Time Part Time Full Time Part Time .: 7584 Senior Community Development Analyst 0.15 0.15 TOTAL 0.00 0.00 0.15 0.15 4-49 COMMUNITY DEVELOPMENT AGENCY HOUSING PROGRAM Housing Development and Rehabilitation Various '41 To provide quality technical and financial assistance to residents, developers, investors and non-profit organizations within the residential community to ensure the enhancement of existing housing stock and construction of new quality affordable housing and the promotion ofhomeownership opportunities. The Development Services Program provides funds for the development and rehabilitation of residential units, encourages owners to upgrade properties that need major building system replacement or structural repair, and assists in the development of new residential units through a variety of loan programs. 7Accomplishments in FY, 1,6 1T &7FYA7 18 1 w" ; * Completed 6 owner -occupied rehabilitation loans. * Issued a Request for Proposals for affordable rental housing development and awarded two proposals for 100 Project Based Vouchers (PBVs) for permanent supportive housing. * Awarded funds from various sources to create 118 units of affordable housing and 131 units of permanent supportive housing. * Implemented the federal ROME program to meet the goals of the Consolidated Plan and Housing Element. * implemented Neighborhood Stabilization Programs (NSP) 1, 2 & 3 in accordance with HUD guidelines. * Met compliance deadline for the NSP and HOME programs. * Completed construction of one new affordable housing development. * Increased efficiency and effectiveness through the implementation of automated compliance inspections. * Issue a Request for Proposals to provide funds for the acquisition, rehabilitation and construction of affordable multi- family units by housing developers, * Provide financial and technical assistance for owner -occupied residential homeowners and homebuyers. * Close out Neighborhood Stabilization Programs 1, 2 & 3 in accordance with HUD guidelines. * Oversee and implement the Housing Opportunity Ordinance and the Inclusionary Housing Fund. * Partner with Code Enforcement to offer low interest loans through rehabilitation programs. * Continue marketing and outreach efforts to promote housing programs. b A ".4 -.', 19 Service Level Program applications requested and mailed 265 0 200 0 Developer acquisition / rehabilitation! construction 1 0 1 0 loans funded Rehabilitation and homebuyer assistance loans funded 16 0 10 0 HOME compliance inspections completed 227 0 220 0 Efficiency % of rehab loan funds expended on work that exceeds City of Santa Ana code requirements 100% 0% 100% 0% Effectiveness % of units inspected for HQS compliance by deadline 100% 0% 100% 0% % of ROME funds committed 100% 0% 90% 0% 4-50 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Development and Rehabilitation - HOME 13018780 Account LINEITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15-16 FY 16-17 FY 17-18 FY 18-19 61000 Salaries Regular 76,519 125,666 145,067 129,790 61040 Salaries Overtime 0 202 1,673 0 61100 Retirement -Employer Contribution 16,823 30,578 43,101 43,145 61120 Medicare Insurance 1,119 1,745 2,078 1,880 61130 Health Insurance 9,342 18,879 18,991 14,850 61170 Retiree Health Benefits (928) 0 0 0 61180 Worker Compensation Insurance 851 1,482 2,544 4,105 SUBTOTAL PERSONNEL 193,770 103,725 178,552 213,455 62010 Communications 430 1,601 1,627 2,000 62012 Cellular Phone Charges 102 0 0 100 62120 Training, Transportation, Meeting 858 269 904 1,000 62130 Tuition Reimbursement 745 0 0 0 62140 Membership, Subscription & Dues 49 438 253 500 62200 Advertising 3,317 220 26 2,000 62300 Contract Services -Professional 22,481 18,591 13,853 80,505 62302 Contracted Vendor Personnel Services 134 1,846 18,146 12,125 62400 Auditor Fee 0 207 0 500 62600 Parking Validation 8 25 0 so 62700 Auto Expense 50 70 0 0 SUBTOTAL CONTRACTUAL 28,175 23,267 34,808 98,780 63001 Miscellaneous Operating Expenses 635 1,309 2,978 2,253 63300 Gas & Diesel 0 253 0 300 SUBTOTAL COMMODITIES 635 1,562 2,978 2,553 65000 Building Rental 3,307 8,748 5,548 6,770 65010 Rental City Equipment 0 1,630 0 1,795 65012 Accident Repair & Replacement 0 63 0 92 65040 Computer Service Charge 305 731 458 0 65050 Info Tech Charges 1,374 3,289 2,062 3,333 65100 Liability Charges 2,198 8,430 5,285 6,990 65400 Indirect Costs 5,505 9,045 11,460 11,800 SUBTOTAL FIXED CHARGES 30,780 12,689 31,936 24,813 69011 Reserve Appropriation 0 0 0 1,622,871 69151 Residential Rehab Loans 71,623 47,371 25,871 100,000 69152 Loans & Grants 380,000 1,45 t,882 2,219,760 0 SUBTOTAL MISCELLANEOUS 2,245,631 1,722,871 451,623 1,499,253 TOTAL EXPENDITURES 596,848 1,734,569 2,521,685 2,048,754 4-51 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Development and Rehabilitation - HOME 13018780 Class. ADOP ED 1,7-18 PROPOSED FY18-19 AUTHORIZED PERSONNEL Code, Full Time Part Time, Full Time ' ,Part Tithe 2460 Housing Division Manager 0,10 0.15 1840 Housing Programs Analyst 0.15 0,30 2700 Senior Residential Construction Specialist 0.05 0.10 2710 Residential Construction Specialist 0.30 0,50 7000 Loan Specialist 0.20 0,30 7330 Senior Office Assistant 0.20 0,00 TOTAL 1.00 0.00 135 0.00 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing development and Rehabilitation - CDBG 13518782 Account LINE ITEMRESOURCES . ACTUAL ACTUAL PROJECTED PROPOSED Code FY 15-.16 FY 16-17 FY 17-18 FY 18-19 61000 Salaries Regular 44,346 36,607 11,691 33,670 61040 Salaries Overtime 99 20 0 0 61100 Retirement -Employer Contribution 8,877 8,271 3,381 10,270 61t20 Medicare Insurance 670 532 l72 490 61130 Health Insurance 5,074 4,035 1,099 3,240 61180 Worker Compensation Insurance 446 361 170 940 SUBTOTAL PERSONNEL 49,826 48,610 59,513 16,512 62300 Contract Services -Professional 136 0 0 500 SUBTOTAL CONTRACTUAL 500 136 0 0 63001 Miscellaneous Operating Expenses 38 19 0 100 SUBTOTAL COMMODITIES 38 19 0 100 65400 Indirect Costs 3,170 2,641 913 3,060 SUBTOTAL FIXED CHARGES 3,060 3,170 2,641 913 69151 Residential Rehab Loans 234,225 1.30,978 119,696 747,730 69152 Loans & Grants 80,000 0 500,000 200,000 SUBTOTAL MISCELLANEOUS 947,730 314,225 130,978 619,696 TOTAL EXPENDITURES 377,083 183,464 637,121 1,000,000 Class AUTHORIZED PERSONNEL CodeFull ADOPTED 17-18- PROPOSED FY 18-19 Time Part Time Full Time Part Time 2700 Senior Residential Construction Specialist 0.05 0.05 27I0 Residential Construction Specialist 0.40 0.20 7000 Loan Specialist 0.1.0 0,10 7330 Senior Office Assistant 0.10 0.00 TOTAL: 0.65 0.35 0.00 0.00 4-53 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Development and Rehabilitation - NSP 1 14218760 AccountACTUAL LINE ITEM RESOURCES ode FY 15-16 ACTUAL FY 6-17 P.ROJECTED— FY 17-118, PROPOSED FY 18-19 61000 Salaries Regular 4,680 2,089 3,989 5,500 61040 Salaries Overtime 0 0 281 0 61100 Retirement -Employer Contribution 920 497 1,291 2,150 61120 Medicare Insurance 60 28 61 too 61130 Health Insurance 701 364 680 t'000 61170 Retiree Health Benefits 43 0 0 0 61.180 Worker Compensation Insurance 41 20 60 200 SUBTOTAL PERSONNEL 8,950 6,446 2,998 6,362 62120 Training, Transportation, Meeting 0 0 53 0 62400 Auditor Fee 58 1 0 0 SUBTOTAL CONTRACTUAL 0 58 1 53 63001 Miscellaneous Operating Expenses 13 0 0 550 SUBTOTAL COMMODITIES 550 13 0 0 65000 Building Rental 261 0 0 0 65040 Computer Service Charge 24 0 0 0 65050 Info Tech Charges los 0 0 0 65100 Liability Charges 173 0 0 0 65400 Indirect Costs 327 150 333 500 SUBTOTAL FIXED CHARGES 500 893 150 333 TOTAL EXPENDITURES 7,410 3,150 6,748 10,()00 4-54 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Development and Rehabilitation - NSP 2 14218761 Account LINE ITEM RESOURCES ACTUAL ACTUAL PROJECTED PROPOSED Cade FY 15-16 FY 16-17 FY 17-18 FY 18-19 61000 Salaries Regular 51,122 21,898 8,160 5,500 61100 Retirement -Employer Contribution 11,042 5,260 2,343 2,150 61120 Medicare Insurance 726 310 121 100 61130 Health Insurance 7,353 3,353 1,447 1,000 61170 Retiree Health Benefits 561 0 0 0 61180 Worker Compensation Insurance 512 213 t30 200 SUBTOTAL PERSONNEL 31,035 8,950 71,316 12,201 62010 Communications 0 64 0 0 62140 Membership, Subscription & Dues 6 4 0 0 62200 Advertising 2,166 0 0 0 62300 Contract Services -Professional 3,505 93 420 0 62400 Auditor Fee 99 169 0 0 SUBTOTAL CONTRACTUAL 0 5,776 330 420 63001 Miscellaneous Operating Expenses 595 219 52 550 63300 Gas & Diesel 0 6 0 0 SUBTOTAL COMMODITIES 550 595 224 52 65000 Building Rental 3,020 1,669 0 0 65010 Rental City Equipment 0 186 0 0 65012 Accident Repair & Replacement 0 6 0 0 65040 Computer Service Charge 279 140 0 0 65050 Info Tech Charges 1,255 628 0 0 65100 Liability Charges 2,008 1,609 0 0 65400 Indirect Costs 3,687 1,575 637 500 SUBTOTAL FIXED CHARGES 10,250 5,813 637 500 69152 Loans & Grants 920,000 0 0 0 SUBTOTAL MISCELLANEOUS 0 920,000 0 0 TOTAL EXPENDITURES 1,007,937 37,402 1.3,310 10,000 4-55 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Development and Rehabilitation - NSP 3 14218762 A6count:ACTUAL LINE ITEM RESOURCES Code FY 15-16 ACTUAL FY 16-17 PROJECTED FY 17.18 PROPOSED FY18-19 61000 Salaries Regular 761 0 274 5,500 61100 Retirement -Employer Contribution 104 0 58 2,150 61120 Medicare Insurance 9 0 3 100 61130 Health Insurance 117 0 47 1,000 61170 Retiree Health Benefits 17 0 0 0 61180 Worker Compensation Insurance 6 0 2 200 SUBTOTAL PERSONNEL 8,950 1,014 0 384 62300 Contract Services -Professional 60 0 0 0 SUBTOTAL CONTRACTUAL 60 0 0 0 63001 Miscellaneous Operating Expenses 2 0 0 550 SUBTOTAL COMMODITIES 550 2 0 0 65000 Building Rental 50 0 0 0 65040 Computer. Service Charge 5 0 0 0 65050 Info Tech Charges 21 0 0 0 65100 Liability Charges 33 0 0 0 63400 Indirect Costs 51 0 21 500 SUBTOTAL FIXED CHARGES 500 159 0 21 TOTAL EXPENDITURES 1,236 0 405 10,000 4-56 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Development and Rehabilitation - Inclusionary Housing Fund 41718820 Account LINE ITEM RESOURCES Code ACTUAL FY 15-16 ACTUAL FY 16-17 PROJECTED FY 17-18 PROPOSED FY 18-19 61000 Salaries Regular 17,998 40,770 71,542 143,105 61020 Salaries Part -Time 0 41,678 14,540 0 61040 Salaries Overtime 0 612 3,169 0 61100 Retirement -Employer Contribution 4,461 19,268 28,666 47,205 61120 Medicare Insurance 263 1,049 1,267 2,075 61130 Health Insurance 2,634 13,952 10,558 20,410 61180 Worker Compensation Insurance 209 739 1,821 4,865 SUBTOTAL PERSONNEL 217,660 25,556 118,088 131,563 62010 Communications 0 1,143 551 400 62012 Cellular Phone Charges 60 603 294 60 62120 Training, Transportation, Meeting 0 59 596 0 62140 Membership, Subscription & Dues 2 94 849 0 62200 Advertising 62300 Contract Services -Professional 0 13,966 0 33,793 0 5,970 1,000 30'100 62302 Contracted Vendor Personnel Services 0 9,798 42,902 15,000 62600 Parking Validation 0 32 76 0 62700 Auto Expense 0 100 105 0 SUBTOTAL CONTRACTUAL 46,566- 14,028 45,622 51,343 63001 Miscellaneous Operating Expenses 648 708 1,157 1,310 63300 Gas & Diesel 0 0 0 200 SUBTOTAL COMMODITIES 1,510 648 708 1,157 65000 Building Rental 801 6,026 7,212 7,272 65010 Rental City Equipment 0 0 0 143 65012 Accident Repair & Replacement 0 0 0 7 65040 Computer Service Charge 74 504 596 0 65050 Info Tech Charges 333 2,266 2,680 3,580 65100 Liability Charges 532 5,807 6,870 7,508 65400 Indirect Costs 1,308 5,972 6,971 13,010 SUBTOTAL FIXED CHARGES 31,520 3,048 20,574 24,329 69011 Reserve Appropriation 0 0 0 13,004,865 69152 Loans & Grants 0 0 4,775,000 1,620,000 SUBTOTAL MISCELLANEOUS 14,624,865 0 0 4,775,000 TOTAL EXPENDITURES 43,280 184,992 4,983,392 14,922,115 4-57 COMMUNITY DEVELOPMENT AGENCY HOUSING ACCOUNTING UNIT Housing Development and Rehabilitation - Inclusionary Housing Fund 41718820 JobADOPTED AUTHOkliEb PERSONNEL codew FY 17-18 PROPOSED'FY-18-49 Full Time Part Time Full Time' Parime, 2870 Executive Director of Cormatmity Development 0,10 0,10 2460 Housing Division Manager 0.10 0.15 7584 Senior Community Development Analyst 0.00 0.25 0.00 0,20 1840 Housing Programs Analyst 0.40 0.30 2700 Senior Residential Construction Specialist 0.20 0.05 7000 Loan Specialist 0,20 0.25 1720 Management Analyst 0.00 0.10 7280 Senior Accounting Assistant 0.00 0.10 7321 Community Dev, Commission Secretary 0.05 0.05 7330 Senior Office Assistant 0.00 0.15 TOTAL 0,20 1.05 0.25 t.25 - --- - - - --------- 4-58 SPECIAL REVENUE FUND SUMMARY increase (Decrease) % of overprior Year DEPARTMENT/ Actual Actual Projected Proposed 1717-18 FT IS -19 FY 19/19 17-18 to I8-19 AGENCY FY 15-16 FY 16-17 FY 17-18 n' 18-19 Positions Positions Total in $ in J REVENUES 03109050 Air Quality Improvement' Fund 149,372 20 OTS Traffic OffenderPrograra 30,949 38,188 35,200 30,000 0.1% (5,200) -14.8% 23 Inniate Welfare Food 294,433 275,378 136,952 245,000 0.8% 108,048 78.9% 24 Police Special Revenue Fund 1,290,678 1,203,061 1,111,980 1,025,221 3.2% (86,758) -7,8% 26-Var Criminal Activities Fund 1,697,692 131,215 0 0 0.0% 0 1110 29 Special Ons Tax Fund 7,277,273 6,579,601 9,600,224 14,339,110 44.2% 4,737,986 49.4% 3 1 -Var Air Quality improvement Fund 320,544 948,891 519,350 2,416,600 7.4% 1,897,250 365,3% 74-Var Civic Center 3,496,725 5,070,277 4,504,963 6,895,588 21,2% 2,390,625 53.1% 125-Var Urban Area SecLuity Initiative Grant 2,492,134 1,535,743 2,363,436 4,941,936 15.2% 2,578,500 109.1% 127 COPS Hiring Grant 1,290,819 1,315,254 879,824 400,451 1.2% (479,373) -54.5% 128 Law Enforcement Grants 1,170,791 1,101,991 1,047,646 841,813 2,6% (205,833) .19.6% 152 -Public Library Grant 0 0 42,409 10,000 0,0% (32,409) -76.4% 153 Library Grants 96,597 213,337 113,885 67,175 0.2% (46,710) -41.0% 154 Library -Federal Programs -indirect Funding 0 0 59,220 22,900 0.1% (36,320) -61.3% 166-167 Equitable Sharing 0 5,608,859 21,555 709,412 2.2% 687,857 3191.2% 169 FACT Program 273,863 190,907 220,000 199,755 0,6% (21,245) -9.7% 403 Sustainability Planning Grant 0 0 0 325,00 1,0% 325,000 n/a Revenue Grand Total 19,732,488 24,112,693 20,656,644 32467,961 10010% 11,811,318 57.2% EXPENDITURES BY DEPARTMENT Public Works Agency 29-013 Special Gas Tax Fund 12,960,881 6,702,061 9,600,224 14,338,110 L77 1,62 44.2% 4,737,886 49.4% Public Works Total 12,960,881 6,702,061 9,600,224 14,338,110 1.77 1.62 44,2% 4,737,886 49,4% Police Department 03109050 Air Quality Improvement' Fund 149,372 133,996 112,145 140,850 020J 4405 OTS Traffic Offender Program 107,805 84,476 25,460 30,000 0.00 0.00 0.1% 4,540 17.8% 02314475 Inmate Welfare Fund 203,553 121,427 190,952 245,000 0.00 0.00 0.8% 54,048 28.3% 02414-Var Police Special Revenue Fluid 1,164,559 1,263,792 1,130,433 1,025,221 0.00 0100 3,2% (105,211) -9,3% 02614-Var Criminal Activities Fluid 1,486,114 4,597,425 0 0 0.00 0,00 0.0% - n/& 07414400 Civic Center Security 1,336,295 2,030,476 1,743,578 2,168,034 7.00 7.00 6,7% 424,456 24,3% 12514-Vor Urban Area Security Initiative Grant 1,644,278 3,221,694 2,363,436 4,941,936 2.00 2.00 152% 2,578,500 I09.1% 12714-Var COPS Hiring Otant 1,172,306 1,242,483 879,824 400,451 0,00 0.00 J.2% (479,374) -54.5% 12 914-Vor Low Enforcement Grants 967,874 580,336 1,032,646 841,813 0.00 0,00 2.6% (190,833) -18.5°/6 166 14450 Equitable Sharing Department of Justice 4,137 2,324,594 328,315 91,715 1,00 0.00 0.3% (236,600) -721% 16714455 Equitable Sharing Treasury 0 1,355,734 0 617,698 0,00 0.00 1.9% 617,698 11/a Police Department Total 8,086,912 16,822,419 7,694,644 10,361,867 10,00 9,00 319% 2,667:223 34.7% Parks, Recreation & Community Services 07413-Var Civic Center (Maint./Capital) 2,780,124 2,717,116 2,7431836 4,727,554 2.00 4.00 14,6% 1,983,718 72.3% 16913-Var FACT Program 253,436 158,883 180,005 198,755 0.00 0.00 04% 18,750 10.4% Parks, Recreation & Comm Serv. Total 3,033,560 2,875,999 2,923,841 4,926,309 2,00 4,00 15.2% 2,002,468 68.5% Library 03109050 Air Quality Improvement' Fund 149,372 133,996 112,145 140,850 15211150 Public Libran, Fund Grant 24,351 25,182 32,409 10,000 0.00 0.00 0,0% (22,409) -69.1% 15311150 National Airs and Humanities Award 2,831 66 369 0 0.00 0.00 0.0% (369) -100.0% 1531160 )MLS-Mernoties to Migration 146,568 198,908 68,065 67,175 0.00 0,00 0.2% (890) -1,3% 15411193 Library -Federal Programs -Indirect Funding 0 0 42,900 22,900 0,00 0,00 0.1% (20.000) -46.6% Library Total 173,750 224,156 143,743 100,075 0.00 0,00 03% (43,668) -30.4% Planning & Building Agency 031165 10 Air Quality briprovemont Fund 32,151 58,966 201,153 340,750 0.95 0.95 1,0% 139,597 69.4% 40316570 Sustainability Planning Grant 0 0 0 325,000 0.00 0,00 1.0% 325,000 ale Planning & Building Ageney'l'otal 32,151 58,966 201,153 665,750 095 0.95 2,1% 464,597 231,0% Human Resources 03109050 Air Quality Improvement' Fund 149,372 133,996 112,145 140,850 1,75 0.75 0,4% 28,705 25.6% Firiltoce & Management Services - Fleet Services 03110101 Air Quality Improvement fund 216,390 60,000 178,695 1,209,500 0.00 0,00 33% 1,030,905 576901° 03110102 Air Quality Improvement Fund - MSRC 0 0 67,000 725,500 0.00 0,00 2,2% 658,500 982,8% Expenditure Grand Total 24,653,016 20,877,597 20,921,445 32,467:961 16.47 16,32 100.0% 11,546,516 55.2% Note: hicludes laterffindTransibis REVENUE FUNDS PERSONNEL Number of Positions as % of Total City Workforce 28.55 17,52 16,47 16.32 2.6% 1.6% 14% 1.4% Summary Page (0.15) -0.9% POLICE DEPARTMENT OTS - Traffic Offenders Program PROGRAM 020-405 To account for and nionitor 'program "funds received for fines irnposed on vehicle drivers who are driving without a license or a suspended or revoked license, SERVICE PROGRAM This program foe -uses on targeting suspended/revoked and unlicensed drivers, The program was originally funding police officers through a grant fi-om the Office of Traffic Safety. Fines generated through the grant were set-aside to be used for the continuation of the program after the grant period. 5-1 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT OTS - Traffic Offender Program 02014401 Aceo�aht LINE R, , R �s 00 "fiIR, F�$ ACTUAL ACTUAL -PRaJE . ............. m'. 0Z 5 16 yi FFY 1"T P5�, 16 1.7 FY 17-J8 FY 18 19 REVENUES 50001 Balance fi-om Prior Year 0 0 0 0 57490 Traffic Offender - Program Income 30,000 38,000 35,000 30,000 58000 Earnings on Investments 949 189 200 0 TOTAL REVENUES 30,949 38,188 35,200 30,000 0 0 0 0 EXPENDITURES 61000 Salaries Regular 60,075 49,454 0 0 61040 Salaries Overtime 3,636 82 0 0 61100 Retirement -Employer Contribution 12,030 11,383 0 0 61120 Medicare Insurance 873 720 0 0 61130 Health Insurance 8,128 6,678 0 0 61170 Retiree Health Benefits 958 0 0 0 61180 Worker Compensation Insurance 575 473 0 0 SUBTOTAL PERSONNEL 86,275 68,791 0 0 62010 Communications 8,686 8,397 7,200 8,000 62120 Training, Transportation, Meeting 5,269 2,513 0 0 62300 Contract Services -Professional 0 0 0 0 SUBTOTAL CONTRACTUAL 13,956 10,910 7,200 8,000 63001 Miscellaneous Operating Expenses 1,098 0 18,260 22,000 SUBTOTAL COMMODITIES 1,098 0 18,260 22,000 65010 Rental City Equipment 770 0 0 0 65012 Accident Repair and Replacement 30 0 0 0 65400 Indirect Costs 5,676 4,775 0 0 SUBTOTAL FIXED CHARGES 6,476 4,775 0 0 TOTAL EXPENDITURES 107,805 84,476 25,460 30,000 5-2 SPECIAL REVENUE FUNDS POLICE DEPARTMENT Inmate Welfare Fund To account for• activity in the Inmate Weffiare Fund. PROGRAM 023-475 SERVICE PROGRAM Inmate Welfare Fund (Fund 023-14-475) This program is funded through donations, profits on the sale of commissary items and commissions for personal items purchased or services used by the inmates of the Santa Ana Jail. This service is authorized by the State of California Penal Code Section 4025. w SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT Inmate Welfare Fund 02314475 ....... A 'EC�TED, PROI�OSED °. :Account 0 ,LINEITEMES'_,�, URCE$,""", 0i 'd REVENUES 50001 Prior Year Carry Forward 0 0 0 110,000 50002 Prior Year Carry Forward -ENC 0 0 0 0 57000 Expense Reimbursement 1,253 383 0 0 57403 Inmate Recovery 292,255 272,536 135,000 135,000 58000 Earnings on Investments 926 2,460 1,952 0 TOTAL REVENUES 294,433 275,378 136,952 245,000 EXPENDITURES 61020 Salaries Pail -Time 21,908 454 0 0 61100 Retirement -Employer Contribution 572 0 0 0 61110 Part-time Retirement 746 0 0 0 61120 Medicare Insurance 318 1 0 0 61170 Retiree Health Benefits (4) 0 0 0 61180 Worker Compensation Insurance 266 0 0 0 SUBTOTAL PERSONNEL 23,806 455 0 0 62300 Contract Services -Professional 51,033 29,737 49,952 50,000 62600 Parking Validation 16,686 11,677 16,000 20,000 SUBTOTAL CONTRACTUAL 67,719 41,414 65,952 70,000 63001 Miscellaneous Operating Expenses 110,076 79,517 125,000 175,000 SUBTOTAL COMMODITIES 110,076 79,517 125,000 175,000 65400 Indirect Costs 1,952 42 0 0 SUBTOTAL FIXED CHARGES 1,952 42 0 0 TOTAL EXPENDITURES 203,553 121,427 190,952 245,000 5-4 GENERAL FUDN SPECIAL REVENUE POLICE DEPARTMENT Police Special Revenue Fund To account for special revenue sources received by the Police Department. SERVICE PROGRAM Police Special Revenue Fund - General (Fund 024-400) This program supports the various General operating expenses in which the expenditures are reimbursed back to the Department. This includes special event overtime. Police Special Revenue Fund - General (Fund 024-410) This program supports the various Programs expenses in which the expenditures are reimbursed back to the Department, This includes small grants and programs that are reimbursed. PROGRAM 024 - Various K-9 Program (Fund 024-432) This program was originally funded through the'"Laverne M. Wheeler 1990 Revocable Trust" and is for the purpose of providing funds for the "acquisition, training and maintenance of Canines...."' of the Santa Ana Police Department, The Wheeler Fund has been exaliusted butnevertheless donations are likely to continue on a yearly basis from Mildred Proctor's Trust and from other donors. 5-5 qPFCIA1, RFVENIJE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT Police Special Revenue 024 Various ACTUAL ACTUAL R LINE ITEM'RES4�IRCE V E FY 15 16 y REVENUES 50001 Balance fi-om Prior Year 0 0 0 52,181 57000 Expense Reimbursement 0 0 1,000 103,000 57010 Miscellaneous Recoveries 36,493 0 0 0 57081 Gifts & Donations 8 6,694 32,250 0 57400 Police OT Reimbursement 1,250,047 1,194,250 1,078,729 870,040 57482 Donations - Animal Outreach 4,130 2,117 1 0 58000 Earnings on Investments 0 0 0 0 TOTAL REVENUES 1,290,678 1,203,061 1,111,980 1,025,221 EXPENDITURES 24-400 Police Special Revenue - General 1,124,724 1,263,490 1,122,883 873,040 24-410 Police Special Revenue - Programs 39,835 261 7,550 152,181 24432 K-9 Program 0 41 0 0 1,164,559 1 1,263,792 1 1,130,433 1 1,025,221 POLICE DEPARTMENT ACCOUNTING UNIT Police Special Revenue - General 02414400 0 'b 'U ACTUALACTUAL �PROPQ$E q ITEM '` I.—I' AE8.0 dI py FY 16 1 s FY 17 18Y18 19 -" s Is 6t000 Salaries Regular 275 0 0 0 61040 Salaries Overtime 1,070,164 1,181,977 1,066,204 832,502 61100 Retirement -Employer Contribution 43 0 0 0 61120 Medicare Insurance 2 0 0 0 61130 Health Insurance 21 0 0 0 61180 Worker Compensation Insurance 9 0 0 0 SUBTOTALPERSONNEL 1,070,514 1,181,977 1,066,204 832,502 62120 Training, Transportation, Meeting 963 4,810 1,000 3,000 SUBTOTAL CONTRACTUAI, 963 4,810 1,000 3,000 63001 Miscellaneous Operating Expenses 0 0 0 0 0 0 0 0 65400 Indirect Costs 53,247 76,703 55,678 37,538 SUBTOTAL FIXED COSTS 53,247 76,703 55,678 37,538 TOTAL EXPENDrIURBS 1,124,724 1,263,490 1,122,883 873,040 01 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTINGT IT —Police Special Revenue - Programs 02414410 --iu"n'If ITEM JE T QAcdo . ........ ;1 t 0 A, F 18 19 61020 Salaries Part -Time 187 0 0 0 61040 Salaries Overtime 33,083 261 0 2,000 61100 Retirement -Employer Contribution is 0 0 0 61110 Part -Tinge Retirement 4 0 0 0 61120 Medicare Insurance 3 0 0 0 61180 Worker Compensation 2 0 0 0 SUBTOTAL PERSONNEL 33,297 261 0 2,000 62120 Training, Transportation, Meeting 2,047 0 750 1,000 62300 Contract Services - Professional 4,491 0 6,300 16,963 SUBTOTAL CONTRACTUAL 6,538 0 7,050 17,963 63001 Miscellaneous Operating Expenses 0 0 500 32,218 SUBTOTAL COMMODITIES 0 0 500 32,218 66400 Machinery & Equipment 0 0 0 100,000 SUBTOTAL CAPITAL 0 0 0 100,000 TOTAL EXPENDITURES 39,835 261 7,550 152,181 POLICE DEPARTMENT ACCOUNTING UNIT IC -9 Program 024=432 AncouratACTUAL ITEM RESOURCES ULINE -` 63001 Miscellaneous Operating Expenses 0 41 0 0 SUBTOTAL COMMODITIES 0 41 0 0 TOTAL EXPENDITURES -------- -- - 0 41 0 0 61WA SPECIAL REVENUE FUNDS POLICE DEPARTMENT PROGRAM Criminal Activities - All Activities 026 - Various StatementMt To enhance the investigation, detection and prosecution of drug-related criminal activities. These programs are fmided by criminal assets -which are seized under existing municipal, state and federal laws. SERVICE PROGRAM CRIMINAL ACTIVITIES - STATE 15% SET-ASIDE (Fund 026-460) This program is funded through asset seizures processed through the State of California and state laws. The State of California requires a 15% set-aside from all state seizures proceeds to be used for drug awareness education and training in the local community. 5-8 SPECIAL REVENUE FUNDS I IN W1 ill a tkej I-_ a POLICE DEPARTMENT ACCOUNTING UNIT Criminal Activities - All 026 Various �A c . .... niT ITEM' RESOItRGESY "ACTUAU"`-�� ACTUAL 'R 6' 2EH 54 'Y s-, 0 FY gqyn— p REVENUES 50001 Balance from Prior Year 0 0 0 0 57010 Miscellaneous Recoveries 38,659 47,007 0 0 57405 Evidence Recoveries/DOJ 1,216,593 0 0 0 57407 Evidence Recoveries/State 8,955 32,575 0 0 57408 Evidence Recoveries/State - 15% 1,580 5,748 0 0 57410 Evidence Recoveries/RVSP 350,475 0 0 0 58000 Earnings on Investments 69,672 45,885 0 0 58002 Net Incr. (Deer.) in Fair Value of Invest, 11,758 0 0 0 TOTAL, REVENUES 1,697,692 131,215 0 --------------- 0 EXPENDITURES 26-450 Criminal Activities - DOJ 1,135,347 2,504,790 0 0 26-455 Criminal Activities - Treasury 349,214 2,092,636 0 0 26-460 Criminal Activities - State 15% 1,552 0 0 0 'TOTAL EXPENDITURES 1,486,114 4,597,425 0 0 wa SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT Criminal Activity -D0T 02614455 62300 Contract I50,286 2,472 O O SUBTOTAL CONTRACTUAL 150,288 2,472 V O 68000 Transfer toFund 167 O 2`090,104 O O SUBTOTAL TRANSFERS 0 2,090^164 O O 2\}Z8L |150,286 2,092,636 | O | 8 New AU created effective July 1, 2016, See 16714455 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT Criminal Activity - DOJ 02614450 R JE 0S E� 'Y' ... . Ot 61000 Salaries Regular 125,625 0 0 . ..... ....... . 0 61030 Salaries Part-time (194) 0 0 0 61040 Salaries Overtime 2,803,849 0 0 0 61100 Retirernent-Employer Contribution 46,623 0 0 0 61110 Part-time Retirement (7) 0 0 0 61120 Medicare Insurance 1,876 0 0 0 61130 Health Insurance 18,101 0 0 0 61170 Retiree Health Benefits 834 0 0 0 61180 Worker Compensation Insurance 9,515 0 0 0 SUBTOTALPERSONNEL 3,006,222 0 0 0 62000 Utilities 27,465 0 0 0 62010 Cormnunications 2,027 0 0 0 62120 Traiiii.tig,rrai-isport-,ttion, Meeting 7,896, 0 0 0 62300 Contract Services - Professional 1,846,941 0 0 0 SUBTOTAL CONTRACTUAL 1,884,329 0 0- 0 63001 Miscellaneous Operating Expenses 646,116 0 0 0 SUBTOTAL COMMODITIES 646,116 0 0 0 65050 Information Technology Charges 59,990 0 0 0 65400 hidirect Costs 103,706 0 0 0 SUBTOTAL FIXED CHARGES 163,696 0 0 0 66200 Building Improvement 29,895 0 0 0 66400 MachiDery & Equipment 34,841 0 0 0 SUBTOTAL FIXED CHARGES 64,736 0 0 0 68000 Transfer to Fund 166 0 2,504,790 0 0 SUBTOTAL TRANSFERS 0 2,504,790 0 0 TOTAL 5,765,099 2,504,790 0 0 Now AU created effective July 1, 2016. See 16614450 5-11 SPECIAL REVENUE FUNDS - ---- --- ------ POLICE DEPARTMENT ACCOUNTING UNIT Criminal ctivity-CA 15% Set-aside 12614461 63001 Miscellaneous Office Expense 1,552 0 0 0 SUBTOTAL COMMODITIES 1,552 0 0 0 TOTAL 1 1,552 1 () 1 0 1 0 1 5-12 SPECIAL REVENUE FUND RE, SOURCE SUMMARY 5-13 ;W-11TI = �".«a�'dal•�..W..:."i.:.°2 "%.y�q°'°„.„.,�„e tR �"',�'b! Y.S1`�B� Y;Jq `"" 4' „'^°%d"�^ .r.^&.. � ...�".�.""�«fi &` 4'o- o -,o -x �«��.'"°m- da Gt .�63'e „�, REVENUES 50002 Prior Year Carry Forward -ENC 01 0 97,182 0 52300 HWY User Tax Allocation (2105) 1,883,063 1,929,772 1,977,435 1,965,190 52301 HWY User Tax Allocation (2106) 1,220,771 1,250,084 1,259,322 1,251,400 52302 kIWY User Tax Allocation (2107) 2,296,670 2,546,885 2,438,222 2,438,220 52320 HWY User Tax Allocation (2103)State TCRF 1,538,141 864,267 1,359;200 2,616,930 52321 Road Maintenance & Rehab Acct RMRA (203 1) 0 0 1,946,733 5,668,325 52322 SB1 Loan Repayment 0 0 388,046 388,045 56300 Engineering Cost Allocation 10,000 10,015 10,000 10,000 57010 Miscellaneous Recoveries 681 0 12,221 0 58000 Earning On Investments 150,406 128,300 91,632 0 58002 Net Increase (Decrease) In Fair Value of Investment 118,114 (181,778) 0 0 58004 Interest Earned on Bond Proceed 59,178 27,109 20,2.31 0 58005 Investment Income -Trustee 250 4,949 0 0 TOTAL REVENUES 7,277,273 6,579,603 9,600,224 14,338,110 EXPENDITURES 02917019 Gas Tax Interfund Transfer 6,038,247 353,778 2,369,960 5,878,325 02917020 2007 COP Bond Payment 4,181,103 4,189,146 4,190,155 4,189,430 02.917620 Traffic Signal Maintenance 1,384,1.36 870,318 1,446,386 1,624,505 02917635 Median Landscaping 812,505 751,961 1,01.7,303 1,360,405 02917660 Roadway Maintenance 544,890 536,858 576,420 1,285,445 TOTAL EXPENDITURES 12,960,881 6,702,061 9,600,224 14,338,110 "°✓'{„,, '.. ;«A.. "YY .& B '. ak ,.,off, "C' 8^"L'B.C^°'.'°. "' .>° N Aq .'8" `kY'" 61000 Personnel 376,208 282,708 293,095 326,895 62000 Contractual 2,274,426 1,789,495 2,666,52.5 3,867,835 63000 Commodities 400 872 1,595 1,595 65000 Fixed Charges 95,667 94,655 94,494 89,030 66000 Capital 1,252 6,621 0 0 67000 Debt Set -vice 4,174,681 4,173,931 4,174,555 4,174,430 68000 Transfers 6,038,247 353,778 2,369,960 5,878,325 TOTAL 12,960, 881 6,702,061 14,338,110 9,600,224 IN ......;:- �';%'" .m....z-Vic„,... ek'ka..: n.tt^°._°•.._....a+.:.axacu.:»rrrrrr„o� . ''.... ?.f....,.._.._.. IT �,:....,.�.....,,,"'i,k'h.. ".»w.,.,;,�. ,!a?".".",... _�_..0 .�.... 01295 Active Transportation Coordinator 1.00 0.95 02.100 Assistant Engineer II 0.25 0.20 02155 Assistant Traffic Operations Engineer 0.35 0.30 021.29 Principal Civil Engineer (MM) 0.17 0.17 TOTAL 1.77 0.00 1.62 0.00 5-13 SPECIAL REVENUE FUND SPECIAL GAS TAX FUND ACCOUNTING UNIT Gas Tax Interfund Transfer 02917019 Aicourx#ACTUAL ACTUAL PRQJECTED PRQPOSD LIMV RTEM RSI3URCES Code FY 15 1$UH 68000-058 Transfer to Fund 058 4,,411,279 212,361 0 0 68000-059 Transfer to Fund 059 1,616,968 141,417 400,000 5,868,325 68000-086 Transfer to Fund 086 10,000 0 0 10,000 SLtBTOTALTRANSFFRS 6,038,247 353,778 400,000 5,878,325 TOTAL 6,038,247 353,778 400,000 5,878,325 5-14 SPECIAL REVENUE FUND SPECIAL GAS TAX FUND ACCOUNTING UNIT 2007 COP Bond Payment 02917020 Account Code LINA ITEkU) RES(7URCE5 ACTUALACT FY 95 16 iAL FY 96 17 PRC)JECTED FY 17 18 PR(JPOSEb 1=Y 18 10 62300 Contract Services -Professional 3,392 12,165 600 0 62401 Trustee Fee 3,030 3,050 15,000 15,000 6,422 SUBTOTAL CONTRACTUAL 15,215 15,600 15,000 67300 Bond Principal 1,380,000 1,450,000 1,525,000 1,600,000 67310 Bond Interest 2,.794,681 2,723,931 2,649,555 2,574,430 4,174,681 SUBTOTAL DEBT SERVICE 4,173,931 4,174,555 4,174,430 TOTAL 4,181,103 4,189,146 4,190,155 4,189,430 5-15 SPECIAL REVENUE FUND PUBLIC WORKS AGENCY PROGRAM Traffic Signal Maintenance & Engineering 02917620 S�atGerr�ent pfimPurpose .. . Facilitate the operation and maintenance of the advanced traffic management ,system (A TNIS), including the citysavide tra e signal and communicationn networks, the Santa .4nei Trak Management Center, and the traffic information ,system. X1ceo'npl�shrrentstm;�Y201� 1B...,.; * Maintain and operate the City's ATMS, including citywide traffic signal cominunication network. * Complete Design of traffic signal synchronization project on 17th Street/Westminster Avenue. • Complete Design to Upgrade 8 traffic signal cabinets * Complete Design to Upgrade all non-standard traffic signal vehicle heads to current standards * Complete Cooperative Agreement with City of Costa. Mesa for Implementation of Synchronization on Fairview St and Bear St Actlon Plan fOrFYOtB t9 * Maintain and operate the City's AIMS, including citywide traffic signal communication network. Complete Implementation of new traffic signal Synchronization timing for 17th/Westminster * Operate and Maintain new optimized traffic signal Synchronization timing for Grand Ave, Bristol St, and Harbor Blvd * Complete Design of traffic signal improvements and Synchronization tinging for Fairview St and Bear St Aotuacl Actual Estfmatd '0Ott PERFORMANCE MEASURES �5 16 9 0 17 FY I7 18 ,; .FY, t 0 19 Service Level # of traffic signals operated and maintained 298 299 302 303 # of traffic signals in city maintained by others 32 32 32 32 # of CCTV cameras operated and maintained 92 95 98 105 # of emergency vehicle preemptions maintained 155 157 160 163 # of activated flashing crosswalks/beacon 16 10 14 28 maintained # of street name signs replaced 0 10 10 10 # of variable speed signs maintained 7 9 9 9 Efficiency Average annual maintenance cost in dollars per traffic signal (including energy cost) 2,724 3,026 2,960 3,549 5-16 SPECIAL REVENUE FUND SPECIAL GAS TAX FUND ACCOUNTING UNIT Traffic Signal Maintenance 02917620 Account LIIWE ITEM RES!C?URCS Code ACTt1Al_ FY 1.5 16 ACl qAl FY 16 17 'RCJJE TED FY 17 18 PROPOSEQ FY t8 19 61000 Salaries Regular 261,252 196,717 196,399 212,475 61020 Salaries Part -Time 3,457 89 0 0 61040 Salaries Overtime 179 0 0 0 61100 Retirement -Employer Contribution 50,128 44,024 53,955 64,790 61110 Part -Time Retirement 130 1 0 0 61120 Medi care Insurance 3,777 2,791 2,805 3,080 61130 Health Insurance 48,113 34,840 34,362 38,090 61170 Retiree Health Benefits 4,225 0 0 0 61180 Worker Compensation Insurance 4,948 4,245 5,575 8,460 376,208 SUBTOTAL PERSONNEL 282,708 293,095 326,895 62000 Utilities 172,886 152,957 196,000 207,165 62010 Cormnunications 5,648 0 0 0 62300 Contract Services -Professional 3,972 34,556 197,034 184,175 62321 Maintenance & Repair Improvement 761,207 337,892 697,213 843,440 943,713 SUBTOTAL CONTRACTUAL 524,405 1,090,247 1,234,780 65020 City Yard Rental 6,684 7,075 7,075 7,075 65100 Liability Charges 24,343 26,585 26;615 27,050 65240 Public Works Administrative Charges 12,917 12,91.5 12,91.5 10,090 65400 Indirect Costs 20,270 16,630 16,439 18,61.5 64,214 SUBTOTAL FIXED CHARGES 63,205 63,044 62,830 TOTAL 1,384,136 870,318 1,446,386 1,624,505 Class AUTHC?RIZED I�ERSONNEL n Code ..,.... , ... r., AC70PTEt? FUII - 6 �., FY 1,18 Fart Time KK, PRt3POSEp FY 18 19 FTime fa t Time ull 01295 Active Transportation Coordinator 1.00 0.95 02100 Assistant Engineer 11 0.25 0.20 02155 Assistant Traffic Operations Engineer 0.35 0.30 02129 Principal Civil Engineer (MM) 0.17 0.17 TOTAL 0,00 1.62 0.00 1.77 5-17 SPECIAL REVENUE FUND PUBLIC WORKS AGENCY PROGRAM Median Landscaping 02917635 W121 - -Z 0M ME M Z� R M"RWAIN"M � Or, Provide Santa Ana with quality landscaped medians. This program includes the design review, maintenance, and improvement of landscaped medians to improve traffic flow and enhance the City's beautification efforts. Oil Pursued and secured $100,000 in funding for demonstration pilot project to water median trees, 4, NEW 0-01 0 Continue to pursue funding sources to retrofit median irrigation for trees and drought tolerant landscaping. 6M WWR ggg # a N BOOM% 0 Service Level # of neighborhood monuments maintained 27 27 27 27 # of street medians maintained 30 30 30 30 # of arterial sidewalks maintained 13 13 13 13 # of water reservoir areas maintained 8 8 8 8 # of parking structures and lots maintained 1 1 1 1 # of miscellaneous areas maintained 24 24 29 24 # of annual color areas maintained I I I I 11 I1 Efficiency Annual irrigation cost 200,000 125,000 125,000 150,000 Annual maintenance cost 653,000 653,000 653,000 653,000 Square footage of landscaping maintained 3,725,000 3,725,000 3,725,000 3,725,000 ON SPECIAL REVENUE FUND SPECIAL GAS TAX FUND ACCOUNTING UNIT Median Landscaping 02917635 gccount MU LINE ITEM RESC?URCES Code AC7Ud 1 Y 1!5 16 ACTUAL ` FY 1 17 PROJECT p FY 17 1$ 77 P�2OPOSEb FY 1$ 19 62000 Utilities 208,331 183,824 275,170 275,1.70 62300 Contract Services -Professional 0 0 0 344,450 62320 Maintenance & Repair Buildings & Ground 580,695 539,290 719,908 721,790 789,026 SUBTOTAL CONTRACTUAL 723,114 995,078 1,341,410 65050 Infonnation Technology Charges 7,465 7,465 7,465 7,465 65240 Public Works Administrative Charges 14,762 14,760 14,760 11,530 22,227 SUBTOTAL FIXED CHARGES 22,225 22,225 18,995 66220 Trnprovements Other Than Building 1,252 6,621 0 0 1,252 SUBTOTAL CAPITAL 6,621 0 0 TOTAL 812,505 751,961 1,017,303 1,360,405 5-19 SPECIAL REVENUE FUND PUBLIC WORKS AGENCY PROGRAM Roadway Maintenance 02917660 Provide safe and well-maintained roadways and sidewalks through the use of state-of-the-art equipment and the latest maintenance techniques. * Provided the public real-time pothole service request status updates on City Website via GIS map. * Successfully provided cost-effective sidewalk grinding in lieu to concrete sidewalk replacement to maximize savings, expedite repairs and address safety concerns rapidly. * Continue to provide the public real-time pothole service request status updates on City Website via GIS map. * Continue to provide cost-effective sidewalk grinding in lieu to concrete sidewalk replacement to maximize savings, expedite repairs and address safety conceins rapidly. * Implement in-house sidewalk grinding services to expand supplemental services. Service Level Tons of asphalt concrete (AC) - street patching 1,200 1,200 1,500 1,500 Tons of asphalt concrete (AC) - potholes 750 750 775 775 Potholes filled (locations) 2,000 2,289 2,200 2,300 Crack scaling used (linear feet) 5,000 0 0 0 Sidewalk patching (sq. ft.) 4,500 3,590 5,000 5,000 Sidewalk offset grinding (if) 36,000 33,450 35,000 35,000 5-20 SPECIAL REVENUE FUND SPECIAL GAS TAX FUND ACCOUNTING UNIT Roadway Maintenance 02917660 Aac►uni LrN I�Ehll RESt�URCES Codi �CTUA� FY ! [6FY6 LaCTUALRt).�ECTED t7 �Y 17 I PRUIOSED �Y 1$ 18 62300 Contract Services -Professional SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses SUBTOTAL COMMODITIES 65240 Public Works Administrative Charges SUBTOTAL FIXED CI -LARGES TOTAL 535,265 526,760 526,760 872 872 9,225 9,225 536,858 565,600 565,600 1,595 1,595 9,225 9,225 576,420 1,276,645 1,276,645 1,595 1,595 7,205 7,205 1,285,445 535,265 400 400 9,226 9,226 544,890 IN SPECIAL REVENUE FUNDS RESOURCE SUMMARY VARIOUS ACCOUNTING UNIT Air Quality Improvement Fund 031 -VARIOUS "K, h, wo, REVENUES 50001 Prior Year Carry Forward 0 0 0 1,262,750 52350 AQMD AB 2766 310,454 552,628 415,000 414,000 52351 AQMD - MSRC 0 285,000 90,000 725,500 52040 Gran -Other 0 0 0 0 57010 Miscellaneous Recoveries 3,025 2,900 2,350 2,350 58000 Earnings on Investments 7,065 8,353 12,000 12,000 TOTAL REVENUES --------- 320,544 ---------------- $48,881 ----------------- 519,350 ---------------- 2,416,600 EXPENDITURES 03110101 Fleet Services 216,390 60,000 178,695 1,209,500 03110102 1v1SRC Grant 0 0 67,000 725,500 03109050 Human Resources 149,372 133,996 112,145 140,850 03116510 Planning & Building 32,151 58,966 201,153 340,750 TOTAL EXPENDITURES ---------------- 397,914 ---------------- 232,962 ----------------- 558,993 ---------------- 2,416,600 .",.c. &'" 11 fm a:..., 0- ffinffim _5M 5W T �W` 0, M, I Olao", - 0 0471 Benefits Supervisor 0.25 0.25 0770 Sr. Human Resources Technician 0.50 0.50 7070 Human Resources Specialist 1.00 0.00 2.500 Planning Manager 0.25 0.25 0810 Principal Planner 0.25 0.15 2470 Senior Planner 0,00 0.10 2450 Associate Planner 0A5 0.45 7330 Senior Office Assistant 0.05 0.05 TOTAL 2.75 0.00 1.75 0.00 5-22 SPECIAL REVENTIF FUNDS HUMAN' RESOURCES PROGRAM Air Quality Improvement Fund 03109050 Statement pose .To provide responsive, efficient services to City employees to achieve the South CoastAir Quality Management District (SCA QA4D),4verage Vehicle Ridership (AYR) goal of 1.5 persons per vehicle to attain federallstate air quality standards. This program is responsible for the development, implementation, monitoring, and evaluation of the City's Employee Commute Reduction Program. Major components include promoting alternate transportation modes and associated air quality and health benefits; implementing the City's SCAQMD-approved incentive programs; monitoring employee participation; conducting annual AVR (Average Vehicle Ridership) survey; and preparing Employee Commute Reduction Program for annual analysis and submission to SCAQMD. Actori7piishmeit .... .... ... Prepared City's 2017 Annual Analysis of the Employee Commute Reduction Program. Marketed approved Program through promotional fliers, Blue Skies newsletter, and oral presentations. Hosted jointly (with Benefits Division) the City's Annual Transportation/Benefits Faire. Conducted annual AVR and Southern California Rideshare survey, Prornote alternate transportation modes through informational meetings, fliers, Kiosk system, and the Annual Transportation/Benefits Faire. Continue to monitor and evaluate employee participation in incentive programs. Conduct annual AVR & Commuter survey (utilizing optional on-line survey methods) Participate in inter -departmental air quality trip reduction initiatives. Ensure City compliance will) laws and regulations related to AQJvJUs Rule 2202. REActual Actual 'b K Tk T F, Y Service Level • of new employees receiving Work Trip Reduction 100% 100% 100% 1070% Program (TRP) information. • of employees completing annual Average Vehicle 95% 95% 95% 98% Ridership (AVR) and Commuter surveys. of calployees: attending TRP informational presentations (NEO) 137 137 170 175 receiving custom transit route platinershriatefilists 75 75 75 75 Efficiency • of employee requests for information answered 100% 100% 100% 100% within 3 working days • of employee incentives processed within 15 100% 100% 100% 100% working days of timely submission. Effectiveness City Average Vehicle Ridership (AVR) 1,5 1.5 1.5 1.7 5-23 SPECIAL REVENUE FUNDS HUMAN RESOURCES ACCOUNTING UNIT Air Quality Improvement Fund 03109050 JK� ft T�, --,`,�,,PROPOSE CodeFY 7516 Y_, 1 F - ;8 5H- 61000 Salaries & Wages -Regular 70,935 56,188 47,285 55,000 61.020 Salaries & Wages -Temporary 0 941 4,420 10,000 61030 Salaries & Wages -Overtime 0 0 0 0 61100 Retirement Plan 0 36 0 0 61110 Part -Time Retirement 0 35 176 375 61120 Medicare Insurance 0 16 68 100 61130 Employees Insurance 0 44 0 0 61180 Compensation Insurance 0 29 68 175 SUBTOTAL PERSONNEL 70,935 57,290 52,017 65,650 62010 Communications 0 0 0 0 62120 Training & Transportation 195 0 0 62140 Memberships, Subscriptions, Dues 1,033 1,057 1,445 1,500 62200 Advertising 0 0 0 0 62302 Other Personnel Services 17 2,554 3,225 3,500 SUBTOTAL CONTRACTUAL 1,050 3,906 4,670 5,000 63001 Other Material & Supplies 4,630 3,356 9,740 5,000 SUBTOTAL COMMODITIES 4,630 3,356 9,740 5,000 65400 Indirect Operating Expenses 4,526 4,173 3,675 3,700 SUBTOTAL FIXED CHARGES 4,526 4,173 3,675 3,700 69101 Bicycle Commute Incentive 4,135 2,855 1,963 3,000 69102 Bus Passes 9,107 12,936 3,111 8,000 69103 Car Pool Incentive 24,435 21,085 15,163 21,000 69104 Train Passes 21,395 20,035 16,209 20,000 69105 Walking Commute Incentive 9,160 8,460 5,597 7,500 69106 Incentive Drawings; 0 0 0 2,000 SUBTOTAL CONTRACTUAL 68,232 65,371 42,043 61,500 TOTAL 149,372 133,996 112,145 140,850 Z' T4 AN 1, P, , , 'T PROPOSED' , k4K P2 MassADQPTE ',ER N - ' _k "R EP E Fij 9�'T5 N Part n Part �-�T'" M' 0472 Senior Human Resources Analyst 0.25 0.25- 0770 Sr. Human Resources Technician 0,50 0.50 7070 Human Resources Specialist 1.00 1.00 TOTAL 1,75 0.00 1,75 0.00 5-24 SPECIAL REVENUE FUNDS FLEET SERVICES ACCOUNTING UNIT Air Quality Improvement Fund - Fleet 03110101 Account LINE TE GTVA q j "n0 -J E Code 1:0 E2 62300 Other Contract Services 0 0 0 20,000 SUBTOTAL CONTRACTUAL 0 0 0 20,000 63001 Other Material & Supplies 0 0 0 20,000 SUBTOTAL COMMODITIES 0 0 0 20,000 66220 Improvements Other Than Buildings 66,390 0 0 733,500 66400 Machineny & Equipment 150,000 60,000 178,695 436,000 SUBTOTAL CAPITAL 216,390 60,000 178,695 1,169,500. TOTAL 216,390 60,000 178,695 1,209,500 5-25 SPECIAL REVENUE FUNDS FLEET SERVICES ACCOUNTING UNIT Air Quality Improvement Fund - MSRC 03110102 ---------------------- Up ITEM Codex 156 FY I6 1T FY'17 98 62300 Other Contract Services 0 0 0 0 SUBTOTAL CONTRACTUAL 0 0 0 0 63001 other Material & Supplies 0 0 0 0 SUBTOTAL COMMODITIES 0 0. 0 0 66220 hnprovernents Other Than Buildings 0 0 0 233,500 66400 Machinery & Equipment 0 0 67,000 492,000 SIIBTOTAL CAPITAL 0 67,000 725,500 0 TOTAL 0 0 67,000 725,500 MM SPECIAL REVENUE FUNDS PLANNING AND BUILDING AGENCY Air Quality Improvement Trust Fund PROGRAM 03116510 To formulate and coordinate policies and programs and assist in the improvement of the City's air quality, The Fleet Services Division of the Finance Departinent is assigned the responsibility of forinulating and coordinating the City's air quality improvement policies and programs. The Planning Division of the Planning & Building Agency takes a lead role in the participation in a number of regional planning and air quality groups/activities, including the Orange County Council of Government Technical Advisory Committee, The Air Quality Trust Fund covers a majority of the costs to facilitate these efforts, and also funds miscellaneous air quality improvement projects, SERVICE PROGRAM AIR QUALITY IMPROVEMENT PLAN Planning staff works with Fleet Services in administering the City's air quality improvement activities. This includes identifying goals, policies, programs, and funding source(s) for local implementation of Federal and State ambient air quality goals. The City builds upon the analysis and findings of the ongoing Technical Advisory Committee of the Orange County Council of Governments, 6WA SPECIAL REVENUE FUNDS PLANNING & BUILDING AGENCY ACCOUNTING UNIT Air Quality Improvement Fund 03116510 61000 Salaries & Wages -Regular 13,170 25,948 23,535 96,730 61020 Salaries Part -tune 0 2,808 18,350 30,000 61100 RetirelnentPlan 2,803 6,464 7,710 23,635 6111.0 Part-time Retirement 0 64 555 1,125 61120 Medicare Insurance 197 411 630 1,855 61130 Employees Insurance 2,314 4,029 3,605 20,840 61170 Retiree Medical Insurance 259 0 0 0 61180 Compensation Insurance 2.03 430 913 2,515 SUBTOTAL PERSONNEL 18,945 40,155 55,298 176,700 62300 Other Contractual Services 12,097 16,000 140,000 160,000 SUBTOTAL CONTRACTUAL 12,097 16,000 140,000 160,000 65400 Indirect Operating Expenses 1,109 2,812 5,855 4,050 SUBTOTAL FUMED CHARGES 1,109 2,812 5,855 4,050 TOTAL 32,151 58,967 201,153 340,750 y s rffl OEM, "G °"B.4o(. n� p 3'h.d rv"S.Y:a i..4Nti%" Jj�g'ewJ'e"Ri'" f$;����� bpd qA tt '�"kY i. z. z 8'jj 3.i �.....�.$.- wg 'C.±C-' �.'.l iS `L .dCy�y,^ sd' 1 ` 1 MSI 0:6.trra=.c'.*a....° 2500 Planning Manager 0.25 0,25 8100 Principal Planner 0.15 0.15 2470 Senior Planner 0.10 0.10 2450 Associate Planner 0.45 0.45 7330 Senior Office Assistant 0.05 0.05 Management Intern 3.00 1.00 1.00 3.00 Note: the balance of these positions are funded in Planning Division 11-6510 5-28 SPECIAL REVENUE FUNDS VARIOUS PROGRAM Civic Center Various ;` Statennen# ............ . .. To improve the Civic Center by providing maintenance, security and capital improvement projects that will enhance the area, Non -Departmental: This section providesJunds that are used in the Civic Center, The amount of total./unds needed is divided equally between the City and the County. Maintenance : This section provides for Civic Center grounds/landscape maintenance, refuse collection, maintenance of lighting and irrigation systems, sweeping ofparldng lots, and maintenance of reflective pools and./buntains. Capital Improvements: Als section provides capital improventems.for the Civic Center in coordination with the County. 5-29 SPECIAL REVENUE FUNDS RESOURCE SUMMARY VARIOUIS ACCOUNT UNIT 074 Civic Center Activity Various '-pp, runt AQ6d"Ill" u� Ti -K"; REVENUES 53322 Civic Center Project Charges 34,907 130,966 50,000 1,604,130 53323 Civic Center Maintenance Charges 1,143,660 2,009,480 1,514,432 1,944,020 53324 Civic Center Police Security 854,158 1,465,486 1,761,127 2,168,034 59000 11 Transfer From Fund 0 1. 1 1,045,000 1,464,345 1,179,404 1,179,404 59000 50 Transfer From Fund 050 419,000 0 0 0 TOTAL REVENUES 3,496,725 ----------- 5,070,277 4,504,963 6,895,588 EXPENDITURES 07413015 Civic Center Maintenance - Non -Dept. 1,456,845 1,464,345 1,179,404 1,179,404 07413250 Civic Center Maintenance 1,245,702 1,1521487 1,514,432 1,944,020 07413260 Civic Center Capital Projects* 77,577 100,283 50,000 1,604,130 07414400 Civic Center Security 1,336,285 2,030,476 1,743,578 2,168,034 TOTAL EXPENDITURES 4,116,409 6,895,588 4,747,592 4,487,414 *The amount for FY 18/19 represents carryover projects from FY 17/18 AUTHORIZED PERSONNEL 0 ADOPTED 17 18 PROPOSERJab U'nine ' 0280 Assistant Park Landscape Planner 1.00 1.00 4190 General Maintenance Leader 1.00 1.00 0740 Maintenance Assistant 0.00 2.00 3200 Police Officer 7.00 7.00 9300 Park Maintenance Assistant 4.00 1.00 TOTAL 4.00 1.00 8.00 10.00 5-30 SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT Civic Center - Non -Departmental 07413015 ---------------------------- ---- --- Account -NiH H� NE", ---------------------------------- . ..... ..... ... .. A ACTUAL T" ' AC� tUA `b,."g ACTUAL _,,A, jEGTb,, JTE 8 FY IS J� 69135 Payment to Subagent 1,456,845 1,464,345 1,179,404 1,179,404 SUBTOTAL CAPITAL 1,456,845 1,179,404 1,464,345 1,179,404 TOTAL 1,456,845 1,464,345 1,179,404 1,179,404 5-31 SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT Civic Center Maintenance 07413250 Account k LINE ITEM iu t , ACTUAL: A _XI AOTUAL Y, 7 P '0 GT`11k 18 19 61000 Salaries Regular 162,217 167,722 218,720 268,155 61020 Salaries Pari -Time 51,139 24,920 23,508 21,950 61040 Salaries Oveftirne 6,177 4,425 5,347 0 61100 Retirement -Employer Contribution 23,876 38,349 60,665 81,645 61110 Part -Time Retirement 1,918 909 881 825 61120 Medicare Insurance 2,088 2,797 3,614 4,210 61130 Health Insurance 24,790 20,871 44,537 69,340 61170 Retiree Health Benefits 2,614 0 0 0 61180 Worker Compensation Insurance 17,418 13,464 20,617 31,525 SUB'T'OTAL PERSONNEL 477,650 292,237 273,458 377,889 62000 Utilities 285,892 280,727 320,755 325,000 62010 Communications 1,644 1,189 1,257 1,500 62300 Contractual Services -Professional 18,716 3,231 0 0 62320 M & R Bldgs. & Ground 505,350 481,087 650,094 972,255 SUBTOTAL CONTRACTUAL 1,298,755 811,593 766,234 972,106 63001 Miscellaneous Operating Expenses 0 84 0 0 63200 OP M&S Buildings & Grounds 47,125 7,786 52,213 50,000 63300 Fuel 4,171 7,607 10,113 10,000 SUBTOTAL COMMODITIES 60,000 51,296 15,477 62,326 65010 Rental City Equipment 24,132 24,864 24,864 24,865 65012 Accident Repair & Replacement Charge 732 732 732 420 65100 Liability Charges 47,229 52,450 52,450 52,450 65400 Indirect Costs 18,484 19,272 24,065 29,880 SUBTOTAL FIXED CHARGES 107,615 90,577 97,318 102,111 TOTAL 1,245,702 1,152,487 1,514,432 1,944,020 Job iZ'fV(Coc1e,?, "ON A OR ADOPTED'170 41' Y 'a W dSED' FY 18 19 Part'fime 0280 Assistant Park Landscape Planner 1.00 1,00 4190 General Maintenance Leader 1.00 1,00 0740 Maintenance Assistant 0.00 2.00 9300 Park Maintenance Assistant 4.00 1.00 TOTAL 1.00 2,00 4.00 4.00 5-32 SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT Civic Center - Capital Projects 07413260 .......... U ...... .... E , 31 E, ACadeF ... ... ........ ACT f ACT ' 17 E P R10). '-RO) a- 4 61110 Pail -Time Retirement 10 0 0 0 65205 Internal Departments Personal Charges 48,670 6,673 0 0 SUBTOTAL FIXED CHARGES 0 48,680 6,673 0 66220 Improvements Other Than Building* 28,897 93,610 50,000 1,604,130 SUBTOTAL CAPITAL 1,604,130 28,897 93,610 50,000 TOTAL 77,577 100,283 50,000 1,604,130 *The amount for FY 18/19 represents earryover projects from FY 17/18 5-33 SPECIAL ]REVENUE FUNDS 5-34 SPECIAL REVENUE FUND POLICE DEPARTMENT ACCOUNTING UNIT Civic Center Security 07414400 Account LINE' ITEM RESOURCES ACS -"AC-TUAL,`�i`,TV",PROJECTED "- "�-'PRQPOSECI�!-` "o .. 4". F MX K �T, , 61000 Salaries Regular 784,056 741,931 732,690 874,033 61040 Salaries Overtime 13,267 653,120 543,593 756,000 61100 Retirement -Employer Contribution 283,355 322,856 94,919 121,731 61120 Medicare Insurance 13,659 12,250 13,709 12,652 61130 Health Insurance 125,306 118,161 114,397 138,993 61170 Retiree Health Insurance 2,277 4,721 0 6,555 61180 Worker Compensation Insurance 59,608 59,092 70,628 82,437 SUBTOTAL PERSONNEL 1,281,528 1,912,131 1,569,935 1,992,401 65010 Rental City Equipment 0 0 0 3,000 65011 Equipment Replacement Charges 0 0 0 3,240 65012 Accident Repair & Replacement Charges 0 0 0 1,500 65400 Indirect Costs 54,757 118,345 123,643 167,893 SUBTOTAL FIXED CHARGES 54,757 118,345 123,643 175,633 66400 Machinery and Equipment 0 0 50,000 0 SUBTOTAL CAPITAL 0 0 50,000 0 TOTAL EXPENDITURES 1,336,285 2,030,476 1,743,578 2,168,034 q R -,EID'P '0_ HO PERSONNEL M A p t8 i'ROI'OSED Y 18 19 _RIZ R W WTI - 'M Part Time Full "T . .. . ..... TI 3200 Police Officer 7.00 0.00 7.00 0.00 TOTAL 7.00 0.00 7.00 0.00 5-35 SPECIAL REVENUE FUNDS POLICE DEPARTMENT PROGRAM Homeland Security Grants FUND 125 To administer the Homeland Security Grants Program by providing logislics, project coordination, and financial oversight far the AnaheimlSanta Ana Urban Area. aM NI- �ak",F" '. 0MAO*,; hl,4444M,g Funds for all grants are provided by the U.S. Department of Homeland Security (DHS), passed down to the California Office of Emergency Services (Cal-OES), and then awarded to the City of Santa Ana. Funds are used to purchase equipment, provide regional training, conduct multi -agency exercises, and pay for management and administrative costs. All funds are disbursed either through reimbursement or through cash advance from Cal-OES. FY15 Urban Areas Security Initiative (UASI) Giant Program *Funded Phase 3 of Interoperable Communications P25 compliance upgrade *Funded maintenance agreement for FLIR Camera System *Funded OCSD regional Bomb Squad Robot Upgrad c *]Funded maintenance agreement for OC Civic Center Video Surveillance System *Fund Portable Fuel Trailers for emergency response *Funded "If You See Something, Say Something," and ReadyOC Campaigns *Funded Regional Training & Exercise Program *Funded Orange County Intelligence Assessment Center (OCIAC) Activities, to include: Analyst Salaries, Cyber Unit, Terrorism Liaison Officer (TLO) Training Program, School Assessment Program, and equipment data sources FY16 Urban Areas Security Initiative (UASI) Grant Program *Funded maintenance agreement for OC Civic Center Video Surveillance System *Funded'"If You See Something, Say Something" and ReadyOC Campaigns *Funded Regional Training & Exercise Program 04ARMT WE-AXN07 I -N- O FY17 Urban Areas Security Initiative (UASI) Grant Program *Fund maintenance agreement for FLIR Camera System *Fund purchase of MedEvac Armored Tactical Vehicles for Tactical Medic programs *Fund maintenance agreement for ALPR Regional Program *Fund maintenance agreement for OC Civic Center Video Surveillance System *Fund revision to the Homeland Security Strategy *Fund "If You See Something, Say Something" and ReadyOC Campaigns *Fund Regional Training & Exercise Program *Fund Orange County Intelligence Assessment Center (OCIAC) Activities, to include: Analyst Salaries, Cyber Unit, Terrorism Liaison Officer (TLO) Training Program, School Assessment Program, and equipment data sources I W. SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT Homeland Security Grants 125 VARIOUS WN� ........... A qlgq REVENUES 12514002 Federal Grants Indirect 2,492,134 1,535,743 2,363,436 4,941,936 2,492,134 1,535,743 2,363,436 4,941,936 TOTALREVENUES EXPENDITURES 12514407 UASI CAL OES SANTA ANA 322,332 3,183,391 1,492,349 4,634,000 12514491 UASI CAL OES ANAHEIM 1,321,946 39,293 871,087 307,936 1,644278 3,221, 84 2.363,436 TOTAL EXPENDITURES 4,941,936� E, MA 5 &W, MO. 3300 Police Sergeant 1,00 1.00 3200 Police Officer 1.00 1.00 100 0100 2,00 TOTAL' 0,00 5-37 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT UASI - CAL OES SANTA ANA 2015 & 2017 12514407 Account ........... LAVE'ITEM .RESO Code A FY IB 76 7 t F_ PROJEJED�, -Y 7710 �P� K SEW-` P� FY 78A", W 61000 Salaries Regular 71,142 192,013 122,619 296,983 61020 Salaries Pail -Time 0 0 0 0 61040 Salaries Overtime 87,770 51,789 4,50 18,159 61100 Retirement -Employer Contribution 27,270 88,342 13,780 38,588 61110 Part -Time Retirement 0 0 0 0 61120 Medicare Insuratico 1,208 4,432 2,066 4,299 61130 Health Insurance 10,687 28,267 14,014 39,712 61170 Retiree Health Insurance 0 708 0 2,227 61180 Worker Compensation Insurance 5,673 21,657 8,658 27,7 12 SUBTOTAL, PERSONNEL 387,208 427,680 203,750 165,650 0 0 0 0 62010 Communications 1,680 2,739 1,638 2,842 62120 Training, Transportation, Meeting 4,138 2,621 20 5,000 62300 Contract Services -Professional 38,995 638,048 377,276 885,809 SUBTOTAL CONTRACTUAL 643,407 893,651 44,813 378,934 0 0 0 0 63001 Miscellaneous Operating Expenses 206 52 31 3,994 SUBTOTAL COMMODITIES 52 3,994 206 31 0 0 0 0 66400 Machinery & Equipment 0 129,831 202,225 0 SUBTOTAL CAPITAL 129,831 0 202,225 0 0 0 0 0 69011 Reserve Appropriations 0 0 0 1,503,497 0 04 SUBTOTAL RESERVES 0 1,503,497 0 0 0 69140 Payments to Districts 73,563 2,022,893 745,509 1,805,179 SUBTOTAL MISCELLANEOUS 1,805,178 73,563 2,022,893 745,509 0 0 0 0 TOTAL EXPENDITURES 322,332 3,183,391 1,492,349 4,634,000 ....... ... Clash Code AUTiiOREZED PER 5,6 'M ai_ r .. ............. R T P P FY, Y`18 19 Pini Ttme 1'kt Time Full 11me Fart Tuna 3300 Police Sergeant 0,00 1.00 3200 Police Officer 0.00 0.00 1.00 TOTAL 0.00 0,00 0.00 2.00 5-38 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT UASI - CAL OES ANAHEIM 2016 12514491 Accaunt LINE ITEfVf RESOURCES Code ACTUAL FY 15.16 FY 16 17 -,'PR OJECT�E FY 171 n-`PROV)Psig&` Ez 61000 Salaries Regular 196,383 13,755 145,429 0 61020 Salaries Part -Time 5,018 0 0 0 61040 Salaries Overtime 62,329 0 30,987 28,111 61100 Retirement -Employer Contribution 73,597 6,559 16,624 0 61110 Part Time Retirement 188 0 0 0 61120 Medicare Insurance 3,453 212 2,217 0 61130 Health Insurance 26,525 1,797 17,384 0 61170 Retiree Health Insurance 2,168 0 2,211 0 61180 Worker Compensation Insurance 15,965 1,087 10,183 0 385,626 225,035 28,111 SUBTOTAL PERSONNEL 23,409 0 0 0 0 62010 Corranuttications 2,792 831 1,458 1,500 62120 Training, Transportation, Meeting 5,099 4,894 9,000 500 62300 Contract Services -Professional 736,760 9,126 634,594 277,325 62600 Parldng Validation 0 0 0 0 SUBTOTAL CONTRACTUAL 744,651 14,852 279,325 645,052 0 0 0 0 63001 Miscellaneous Operating Expenses 191,669 31 1,000 500 SUBTOTAL COMMODITIES 191,669 31 Soo 1,000 66400 Machinery & Equipment 0 0 0 0 SUBTOTAL CAPITAL 0 0 0 0 69011 Reserve Appropriations 0 0 0 0 SUBTOTAL RESERVES 0 7 0 -0 TOTAL EXPENDITURES 1,321,946 38,293 871,087 307,936 -g 2, '5 Time Ftrl Time 'M TimerPart 15R711 Part 3300 Police Sergeant 1,00 0.00 3200 Police Officer 1,00 0.00 0.00 TOTAL 0.00 0-50- 2.00 0.00 5-39 GENERAL FUND SPECIAL REVENUE POLICE DEPARTMENT COPS Hiring Grants PROGRAM 127 -Various This Fund includes the revenue and expenditures related to the COPS Hiring Grant received from the United States Department qfjustice Office of Community Oriented Policing Services (COPS Office), and the Human Options Grant received from the United States Department of Justice Qflice on Violence Against Women (0 VW). SERVICE PROGRAM 2016 COPS Hiring Grant 'riiis program budget includes funding for the 2015 COPS Hiring Grant. The Police Department funds a percentage of 10 Police Officers through this grant. The total grant amount is $1,250,000 over a three-year period. 2016 Human Options Grant This program budget includes funding for detective overtime to investigate domestic violence cases. 5-40 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT COPS Hiring Grants 127 Various Account R� INE JT,,,FM RE -S ACTUAL-, PROJECTED PROPOSED -00RCES Code FYA I5 16' Y" 7 Y Q 98 FY 18 19 REVENUES 52000 Federal Grant - Direct 932,823 679,849 0 0 52001 Federal Grant - Indirect 357,963 634,357 879,824 400,451 58000 Earnings on Investments 33 1,047 0 0 TOTAL REVENUES 1,290,819 1,315,254 879,824 400,451 EXPENDITURES 12714407 COPS Hiring Grant (2009,2014) 814,343 317,659 0 0 12714409 COPS Hiring Grant (2015,2016) 357,963 922,812 858,502 287,748 12714406 2016 Human Options Grant 0 2,012 21,322 112,702 1 1,172,306 1 1,242,483 879,824 400,451 POLICE DEPARTMENT ACCOUNTING UNIT COPS Hiring Grant 2014 12714407 ..........."S'N Account NE" T7, ACTUAL ACTUAL PROJECTED RROPOSED ,E trade 16'1.7 , FY'18 'J 61000 Salaries Regular 511,804 203,265 0 0 61040 Salaries Overtime 7,782 482 0 0 61100 Retirement -Employer Contribution 126,698 49,163 0 0 61120 Medicare Insurance 7,450 2,964 0 0 61130 Health Insurance 117,391 45,115 0 0 61170 Retiree Health Benefits 1,468 0 0 0 61180 Worker Compensation Insurance 41,760 16,671 0 0 SUBTOTALPERSONNEL 814,343 0 0 317,659 TOTAL EXPENDITURES 814,343 317,659 0 0 POLICE DEPARTMENT ACCOUNTING UNIT COPS Hiring- Grant (2015, 2016) 12714409 AccountE kc ACTUAL R 0 �E PROPOSED S Code EP, FY 15 FVr,Flf . . . . 16 17 ............. FY517 FY -1 61000 Salaries Regular 268,961 646,369 568,795 195,330 61100 Retirement -Employer Contribution 46,948 142,439 132,475 33,483 61120 Medicare Insurance 3,849 9,277 8,213 2,805 61130 Health Insurance 22,361 84,999 108,292 37,131 61180 Worker Compensation Insurance 15,845 39,728 40,726 18,999 SUBTOTAL PERSONNEL 357,963 922,812 287,748 858,502 69011 Reserve Appropriations 0 0 0 0 SUBTOTAL RESERVES 0 0 0 0 TOTAL EXPENDITURES 357,963 922,812 858,502 287,748 Note: The COPS Hiring Grant is a three year grant and expenditures will be budgeted in FY 18-19 for the final year orthe 2016 COPS Grant. 401 POLICE DEPARTMENT ACCOUNTING UNIT 2016 Human Options Grant 12714406 61040 Salaries Overtime SUBTOTAL PERSONNEL 0 2,012 2,012 21,322 21,322 89,519 89,519 0 69011 Reserve Appropriations 0 0 0 23,184 SUBTOTAL RESERVES 0 0 0 23,184 TOTAL EXPENDITURES 0 2,012 21,322 112,702 Note: The Human Options Grant is a three year grant and expenditures will budgeted in future, fiscal years. 5-42 GENERAL FUND SPECIAL REVENUE POLICE DEPARTMENT Low Enforcement Grants PROGRAM 128 -Various This Fund includes the revenue and expenditures related to various law enforcement grants received by the Police Deparinient. SERVICE PROGRAM Alcoholic Beverage Control Grant This program budget includes funding for officer overtime, training an doperating materials and supplies to mitigate alcohol related crime and provide a safer environment in the areas around licensed establishments. Supplemental Law Enforcement Services Account This program budget includes funding from the state that supports overtime for front-line law enforement activities. Board of State and Community Corrections Local Assistance Law Enforcement Funds This program budget includes funding from the state that supports various law enforcement activities with a focus on addressing serious, violent crimes and habitually non-compliant offenders. 5-43 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT Law Enforcement Grants 128 Various AccountACTUAL LINT; 1 ES ACTUAL PRdJEGTED lode` . ... . .... A REVENUES 52001 Federal Grant - Indirect 154,768 336,853 33,624 0 52025 State Grants - Direct 94,645 4,855 100,000 0 52026 State Grants - Indirect SLESA 615,104 689,428 722,030 841,813 52027 State Grants - Indirect 295,610 57,088 176,992 0 58000 Earnings on Investments 10,664 13,767 15,000 0 TOTAL REVENUES 1,170,791 1,101,991 1,047,646 841,813 EXPENDITURES 12814407 Supplemental Law Enf. Svcs. Acct. 294,613 102,957 722,030 841,813 12814409 Justice Assistance Grant (SAG) 98,808 203,048 33,624 0 12814413 BSCC Local Assistance 473,991 274,331 176,992 0 12814415 ABC Grant 100,472 0 100,000 0 967,874 580,336 1,032,646 841,813 POLICE DEPARTMENT ACCOUNTING UNIT Supplemental Law Enforcement Services Account 12814407 Account' N', AC-TUA - �'�,5�-,ACTUA ,��,'Ng -,,,P,R0'jEG,1 PROJECTED D. PROPOSED -T� 2,MM . ..... ....... LRESdURCES T-21 Codt 21 y I, 6040 Salaries Overtime 294,613 102,957 722,030 841,813 SUBTOTAL PERSONNEL 294,613 102,957 722,030 841,813 TOTAL EXPENDITURES 294,613 102,957 722,030 841,813 POLICE DEPARTMENT ACCOUNTING UNIT Edward Byrne Memorial Justice Assistance Grant (JAG) Program 12814409 Mg t nA T A 'A'EC"A "TTO a S�l ESdUIiCfrS R� NE RCode EE FY 15 16 F' '6 17 FY 17 18EY MR 18 9", 5'. 61040 Salaries Overtime 98,808 203,048 33,624 0 SUBTOTAL PERSONNEL 98,808 203,048 33,624 0 TOTAL EXPENDITURES 98,808 203,048 33,624 0 5-44 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT BSCC Local Assistance 12814413 Acaaun# Cade ACTUAL Fy, 1, 95 A"CTU A.L FY 1S V . ""PROJI80t.. tD1 FY V'' PROPOSED FY 1$ 19 61020 Salaries Part -Time 12,258 0 0 0 61040 Salaries Overtime 321,768 149,190 91,843 0 61110 Part -Time Retirement 460 0 0 0 61120 Medicare Insurance 178 0 0 0 61180 Worker Compensation Insurance 1,681 0 0 0 SUBTOTAL PERSONNEL. 336,344 149,190 0 91,843 62120 Training, Transportation, Meeting 5,755 6,008 0 0 62300 Contract Services - Professional 20,799 13,398 25,000 0 SUBTOTAL CONTRACTUAL 26,554 19,406 0 25,000 63001 Miscellaneous Operating Expenses 96,860 85,370 60,149 0 SUBTOTAL COMMODITIES 96,860 85,370 0 60,149 66400 Machinery & Equipment 14,224 20,365 0 0 SUBTOTAL CAPITAL 14,224 20,365 0 0 TOTAL EXPENDITURES 473,981 274,331 176,992 0 POLICE DEPARTMENT ACCOUNTING UNIT Alcoholic Beverage Control Grant 12814415 22P, P _&mn LINE IT JR IK'145S"I Cade L F- YY-�-, Pil ........... ' AL R 'PROPOSED7,��;� -"P 61040 Salaries Overtime 93,357 0 .5' 92,500 0 SUBTOTAL PERSONNEL 93,357 0 92,500 0 62.120 Training, Transportation, Meeting 1,891 0 2,500 0 SUBTOTAL CONTRACTUAL 1,891 0 0 2,500 63001 Miscellaneous Operating Expenses 5,224 0 5,000 0 SUBTOTAL COMMODITIES 5,224 0 5,000 0 TOTAL EXPENDITURES 100,472 0 100,000 0 5-45 SPECIAL REVENUE FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Library Grants ActiAty Various 11 To enhance our existing book collection by providing educational, recreational, & cultural materials and to provide services which promote literacy, enhance academic success& enhance personal growth in our library patrons. SERVICE PROGRAM Libraries Ready to Code: an initiative of the American Library Association, sponsored by Google, which aims to ensure libraries have the resources, capacity, and inspiration to embrace activities that promote computational thfi-A<ing andcomputer science among our nation's youth. an SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT Library Grants Various Account QPRAPOSEp _01 N 0-, ORCE k "UALACTl3gL.0"k, J ,,�`E E 0CT#6 REVENUES 15211002-50001 Prior Year Cary Forward 0 0 17,409 10,000 15211002-52040 Grant -Other 0 0 25,000 0 TOTAL REVENUES 0 0 42,409 10,000 EXPENDITURES 15211150 Public Library Fund 24,351 25,182 17,409 0 15211151 American Library Assoc, -Ready to Code 0 0 15,000 10,000 TOTAL EXPENDITURES 24,351 25,182 32,409 10,000 JobL WTHORIZF13E M nbode .11 , H AD0pTE 0_PY'17 18 PROPOSEp PY 98 99 T Vb2 X 8000 Administrative Intern 3.00 9190 Library Assistant 2.00 9200 Library Clerk 1 3,00 9290 Page 2.00 8410 Senior Tutor 7.00 8420 Tutor 4.00 TOTAL 0.00 0.00 0.0021.00" 5-47 SPECIAL RE, VENUE FUND PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Library -Federal Progranis-Direet Funding VARIOUS To support projects that address challenges faced ky libraries across the United States and have the potential to create programs and practices that improve library services nationwide, SERVICE PROGRAM Memories of Migration: A four-year project, which will develop and promulgate techniques for locating, recording and archiving the experiences of immigrant populations. The project will train and -utilize immigrant teens and young adults to record oral histories and encourage others in the community to contribute their experiences and artifacts to the project. Once developed, these techniques will be piloted in four areas across the country with significant immigrant populations: Queens, NY, West Hartford, CT, the State of New Mexico, and Santa Ana. The results of these efforts will be made available to the public through the international web presence, Historypin, which specializes in linking historical photos and information to geographic locations. The program will offer participating libraries meaningful programs and enrichment activities that provide new immigrant communities a voice in the development of library collections and events and create opportunities for civic engagement for both teen historians and their communities. Moreover, the techniques offer participants new access to digital literacy and provide learning in Science, echnology, Engineering & Math (STEM) through digital training in new media and digitization technologies; 5-48 SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT Library -Federal Programs -Direct Funding Various Account LIMEITEM RESOURCES 'ACTUAL ACTUAL. PROJECTEq A 8 REVENUES 15311002-50001 Prior Year Carry Forward 0 0 369 0 15311002-52000 Federal Grants -Direct 96,587 213,337 113,516 67,175 TOTAL REVENUES 67,175 96,587 213,337 113,885 EXPENDITURES 15311150 IMLS-National Arts and Humanities Award 2,931 66 369 0 15311160 IMLS-Mernories of Migration 146,568 198,908 68,065 67,175 TOTAL EXPENDITURES 67,175 149,399 198,974 68,434 Jab PERSONNEL 'M bode ADQPTEp FY [? 18 PRt7PdSED X1(9$ l9 F( Time o Pari Time l u1! i Mme Part 9200 Library Clerk 1 1.00 1.00 9290 Libi-my Page 12.00 12.00 8410 Senior Tutor 1.00 1.00 8420 Tutor 1,00 1.00 TOTAL 15.00 0.00 15.00 0.00 5-49 SPECIAL REVENUE FUND LIBRARY ACCOUNTING UNIT IMLS-National Arts and Humanities Award 15311150 0- UR Fly 63001 Misc, Office Expenses 2,831 66 369 0 SUBTOTAL COMMODITIES 2,831 66 369 0 TOTAL 2,831 66 369 0 SPECIAL REVENUE FUND LIBRARY ACCOUNTING UNIT IMLS-Memories to Migration 15311160 �A ...... JNE111 TEEM U �n�cb 17 -18 ig 61020 Salaries Part -Time 52,466 84,006 23,573 14,125 61040 Salaries Oveitime 0 1,256 583 0 61100 Retirement -Employer Contribution 0 58 57 0 611tO Part -Time Retirement 11,669 3,103 878 530 61120 Medicare Insurance 762 1,209 350 205 61180 Worker Compensation Insurance 385 644 250 430 SUBTOTALPERSONNEL 15,290 65,282 90,276 25,691 62120 Training,'177ansportation, Meeting 0 0 766 4,000 62300 Contract Services -Professional 71,610 89,603 31,805 28,110 SUBTOTAL CONTRACTUAL 32,110 71,610 89,603 32,571 63001 Misc. Office Expenses 972 3,805 5,689 17,440 SUBTOTAL COMMODITIES 17,440 972 3,805 5,689 65400 Indirect Costs 8,704 15,224 4,114 2,335 SUBTOTAL FIXED CHARGES 2,335 8,704 15,224 4j 14 TOTAL EXPENDITURES 146,568 198,908 68,065 67,175 0 TZ le Ex, -F, _111,7__,,�'1__1_,,,__ Y, _p Q z WkT P, rflll T Nir. 'M, 9200 Library Clerk 1 1.00 1.00 9290 Library Page 12.00 12.00 8410 Senior Tutor 1,00 1.00 8420 Tutor 1.00 1.00 TOTAL 15.00 0,00 15.00 0,00 5-51 SPECIAL REVENUE FUND IIPARKS, RECREATION & COMMUNITY SERVICES PROGRAM Library -Federal Programs -Indirect Funding 15411193 11 To support projects that address challenges faced by libraries across the United States and have the potential to create programs and practices that improve libraty services nationwide, SERVICE PROGRAM Youth Know: Teen/Young Adult Volunteeers receive instruction in the following areas: A.) Loam about the issues from Community Experts B.) Learn to analyze and research media to separate fact from fiction., C.) Learn about local, national and global initiatives and innovations that target these issues, D.) Learn how to communicate with elected representatives regarding these issues , E.) Learn to Communicate and inform the public about these issues via workshops F) Participate in one "Good -far -Community" Service Project G.) Participate in one "Good -for the World" Service Project H.) Fieldtrip to Museum of Tolerance. Instruction and learning will occur via a combination of program, presentation, consultation and other forms of hands-on service learning and fieldtrips. miq SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES PROGRAM Library -Federal Programs -Indirect Funding 15411193 LINCT E, ITEM Code ."I"T .. .. .. .. .. .. . UAL Fl(15 16, �A EY 76 17 -?,R0JE'CTEb'1'1,PPR & Fid 18 19' REVENUES 50001 Prior Year Carry Forward 0 0 0 16,320 52001 Federal Grant -Indirect 0 0 59,220 6,580 TOTAL REVENUES 0 0 59,220 22,900 EXPENDITURES 61020 Salaries Part -Time 0 0 36,460 18,480 61110 Pail -Time Retirement 0 0 1,365 695 61120 Medicare Insurance 0 0 530 265 61180 Worker Compensation Insurance 0 0 745 560 SUBTOTAL PERSONNEL 0 0 39,100 20,000 62120 Training, Transportation, Meeting 0 0 0 400 62300 Contract Services -Professional 0 0 32 500 SUBTOTAL CONTRACTUAL 0 32 900 0 63001 Misc. Office Expenses 0 0 3,768 2,000 SUBTOTAL COMMODITIES 0 3,768 2,000 0 65400 Indirect Costs 0 0 0 0 SUBTOTAL FIXED CHARGES 0 0 0 0 TOTAL EXPENDITURES 0 0 42,900 22,900 Job" 'A H'"RIZ ED EL '0 AflOPTED FY 178 PP10 T a 9190 Library Assistant 1.00 9200 Library Clerk 1 2.00 9290 Page 11.00 8410 Senior Tutor 8.00 8420 Tutor 4.00 TOTAL 26.00 0.00 0,00 0.00 5-53 SPECIAL REVENUE FUNDS 5-54 SPECIAL REVENUE FUNDS POLICE DEPARTMENT ACCOUNTING UNIT Equitable Sharing -All Funds 166 and 167 E", LEVE ITEM R so Code IT FY C5 16U`;FY 6 REVENUES Equitable Sharing - DOJ 16614002 50001 Prior Year Carry -Forward 0 0 0 91,715 16614002 57405 Evidence Recoveries/DOJ 0 444,255 7,051 0 16614002 57410 Evidence Recoveiy/RNSP 0 569,650 0 0 16614002 58000 Earning On hivestments 0 0 8,796 0 16614002 59000 Transfer From Criminal Activities Fund 026 0 2,504,790 0 0 15,846 0 3,518,695 91,715 Equitable Sharing - Treasury 16714002 50001 Prior Year Carry -Forward 0 0 0 617,698 16714002 57406 Evidence Recoveries/1.)S Treasury 0 0 0 0 16614002 58000 Earning On Investments 0 0 5,708 0 16714002 59000 Transfer From Criminal Activities Fund 026 0 2,090,164 0 0 0 5,708 2,090,164 617,698 TOTALREVENUES 0 5,608,859 21,555 709,412 EXPENDITURES 16614450 Equitable Sharing - DOJ 4,137 2,324,584 328,315 91,715 16714455 Equitable Sharing - Treasury 0 1,355,734 0 617,698 4,137 328,315 TOTAL EXPENDITURE S 3,680,318 709,412 Pl PERSONNEL MITIM U AD OPEb F 17 18 PROPCtSI~D FY 18 49 2 - P ari Ttrne 3200 Police Officer - PAAL 1,00 0,00 TOTAL 1.00 0,00 5-55 SPECIAL REVENUE FUNDS POLICE DEPARTMENT Equitable Sharing - Dept. of Justice16614450 ACCOUNTING UNIT 61000 Salaries &cgoba 0 129,722 0 0 61040 Salaries Overtime 0 261'122 21,000 0 61180 Rmircment4InnployezComdbc¢ioo O 57,851 O V 61120 Medicare Insurance 0 2,147 O V 01130 Health Insurance 0 19,249 O V 61170 Retiree Health Benefits O 876 0 8 61100 Worker Compensation Insurance O 10,569 U 0 8UBIOTALPERSCNN0L D 481.535 21,000 0 62000 Utilities, �6]0� U 0 62810 Cumomzicatimm� lU ,S31 V O 62120 Training, Transportation, Meeting 9`832 O O 62380 Contract Svoo-YrufexmimmJ 0 1,289,116 305,345 91,715 SUBTOTAL CONTRACTUAL 0 1'335.084 305,345 9/,715 63001 Miscellaneous Office Expenses 4,137 185^308 O 8 SUBTOTAL COMMODITIES 4.137 185,308 O 8 65400 Indirect Operating Expenses 0 1,001 1,970 O SUBTOTAL FIXED CHARGES | -------' 0 � -------- | -------- | -------� 86480 Machinery and Equipment 0 320,856 0 0 | --------' l -------' | -------' | --------� SUBTOTAL CAPITAL TOTAL |4,137 2,324,584 328,315 91� 3200 Police Officer -PAAL 1.00 8.08 TOTAL 1 1.08 | | 0.08 | W. SPECIAL REVENUE FINDS POLICE DEPARTMENT ACCOUNTING UNIT Equitable Sharing - Dept. of Treasury 16714455 ...........Account.. NelTNf RC FUX' ll, 61040 Salaries Overtime 0 0 0 5,740 SUBTOTALPERSONNEL 0 0 0 5,740 62300 Contract Services -Professional 0 1,281,950 0 605,788 SUBTOTAL CONTRACTUAL 0 1,281,950 0 605,788 63001 Miscellaneous Office Expenses 0 73,783 0 5,630 SUBTOTAL COMMODITIES 0 73,783 0 5,630 65400 Indirect Costs 0 0 0 540 SUBTOTAL FIXED CHARGES 0 0, 0 540 TOTAL 0 1,355,734 0 617,698 5-57 SPECIAL REVENUE FUND PARKS, RECREATION & COMMUNITY SER8710ES PROGRAM Recreation Grants Various fiierrent of M'urpose Toprovide funding for various programs and projects intended to improve the quality of lifeforSanta Ana residents SERVICE PROGRAM Senior Mobility Program: The program will provide transportation to seniors to and from the senior centers where they can engage in educational and heath & wellness programs, and provide a nutritional lunch. 5-58 SPECIAL REVENUE FUNIS PARKS, RECREATION S COMMUNITY SERVICES ACCOUNT UNIT 16913 Recreation Grants Activity Various AccountJTEM RESC}U'RCES Codex ... ... _... .,r,t, ACTUAL 15 16 ...-,.R. .... r . .: .. ACTUAi_ FY �.6 17' ,...,> rT;... -_-t .' PRQJECTEi F .,...... ✓,. .. x A.P.. i'R+DPQSED V r... .. REVENUES 52040 OCTA Sr, Mobility 184,588 190,880 195,000 198,755 52040 OCTA -Transport Vietnann Sr 89,146 0 0 0 52040 NRPA-Health Out-of-Sehool Time 0 0 25,000 0 58000 Earnings On Investments 129 27 0 4 TOTAL REVENUES 198,755 273,863 190,907 220,000 EXPENDITURES 16913201 OCTA-VNCOC Sr. Mobility Program 89,146 0 0 0 16913202 OCTA Sr. Mobility Program 164,290 158,883 155,005 198,755 16913265 NRPA-Realthy Ont -of -School Time 0 0 25,000 0 TOTAL EXPENDITURES 198,755 253,436 158,883 180,005 JobADC1PT9i} AUTHORizED PERSOA4i+I1 bode FYI 18 PFtC3PQSEp FY 18 19 Futl Tonne _ f�ar1E i Eme dull Time,,.: Fart Time 9100 Community Center Aide 1.00 8160 Program Coordinator* 5,00 9400 Senior Program Leader 2;00 9360 Program Leader II 0.00 TOTAL 0.00 0.00 8,00 0.00 *Additional 2 Program Coordinators are included in the program tinder the General Fund 5-59 SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES PROGRAM OCTA-VNCOC Senior Mobility Program 16913201 LIFE LTEIV ES U, RIC E- AC y f M FY 1 17'M H ----- - 62300 Contract Services -Professional SUBTOTAL CONTRACTUAL TOTAL 89,146 0 0 0 0 0 89,146 89,146 0 0 0 0 RM SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT OCTA Senior Mobility Program 16913202 P"ARP 'EM RESOURCES fade..... . ACTUAL`-. .... oy i A ACTUAPROPOSED-.. .. ........ _"y 1, "16 7 h �j 61.020 Salaries Part -Time 109,281 93,559 85,974 141,185 61100 Retirement -Employer Contribution 0 0 0 61110 Part -Time Retirement 4,098 3,490 3,224 5,295 61120 Medicare Insurance 1,585 1,349 1,247 2,045 61180 Worker Compensation Insurance 3,235 2,754 3,405 7,005 SUBTOTALPERSONNEL 118,198 155,530 101,152 93,850 62300 Contract Services -Professional 1,784 3,837 2,463 4,630 SUBTOTAL CONTRACTUAL 1,784 4,630 3,837 2,463 63001 Misc. Office Expenses 0 0 0 0 63300 Fuel 6,530 8,905 0 0 SUBTOTAL COMMODITIES 6,530 0 8,905 0 65010 Rental City Equipment 37,778 26,070 36,060 16,080 65011 Equipment Replacement Charges 0 18,620 22,344 22,345 65012 Accident Repair & Replacement 0 300 288 170 SUBTOTAL FIXED CHARGES 37,778 38,595 44,990 58,692 TOTAL 164,290 1.58,883 155,005 198,755 J `. .. ........ .......... 0, 4 0 -AUT" PERSONNEL -A QPT Y147 _- ,R OP SED P. FY 18 19 1,01TJ M -10 -PH rl_��"' F Clone . 9100 Community Center Aide 1.00 8160 Program Coordinator* 5.00 9400 Senior Program Leader 2.00 9360 Program Leader 11 0.00 TOTAL 0.00 0,00 8.00 0.00 *Additional 2 Program Coordinators are included in the program under the General Fund I I I 5-61 SPECIAL REVENUE FUNDS PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT UNIT National Recreation and Parks Association 16913265 CTE Qr- 63001 Misc. Office Expenses 0 0 22,466 0 JI SPECIAL REVENUE FUNDS SPECIAL REVENUE FUND PROGRAM PBA SUSTAINABILITY PLNG GRANT 40316570 Southern California Association of Governinents'(SCAG) Sustainability Planning Grant will be used to update the City of Santa Ana's Land Use Plan by locating and vetting key nodes for economically viable and environmentally sustainable infill development, determine land use capacity, and growth opportunities along key transit corridors. These Studies will evaluate green retrofit opportunities and present concept -level visual simulations for each land use alternative to ensure that efforts to reduce VMT & GHG rates are embraced by residents as part of a Complete Community. PROJECTED PROPOSED FY 17-18 FY 18-19 REVENUES Planning & Building Agency 40316002 50001 Prior Year Carry Forward 0 325,000 PROJECTED PROPOSED FY 17-18 _rly 18-19 EXPENDITURES Planning & Building Agency 40316570 62300 Cotaract Services - Professional 0 325,000 6ff-V FUND ENTERPRISE FUNDS SUMMARY Increase (Decrease) %of over Prior Year (Estanate) DEPARTMENT/ Actual Actual Projected Proposed FY 17-18 FY 18-19 FY 18-19 - 17-18 to 18-19 UNIT FY 15-16 FY 16-17 FY 17-18 FY 18-19 Positions Positions ---Total in in% REVENUES 27 Parking Enterprise 4,551,776 4,219,942 4,875,197 9,231,819 8.3% 4,356,622 89.4% 56 Sanitary Sewer Services 4,904,149 5,373,594 6,434,740 7,133,200 6AIK 698,460 10.9% 57 Federal Clean Water Protection 2,809,281 4,091,790 5,211,667 4,713,415 4.3% (498,252) -9.6% 60 Water Enterprise 45,358,608 48,323,801 49,826,716 56,587,625 51.1% 6,760,909 13.61/v 66 Water Utility Capital Construction 3,376,756 3,303,983 4,427,622 3,000,000 2.7% (1,427,622) -32.2% 67 The Depot 592,665 601,888 549,373 400365 0.4% (149,008) -27,1% 68 Sanitation Enterprise 8,009,780 7,431,875 7,640,300 7,681,485 6.9% 41,185 0.5% 69 Refuse Collection Enterprise 18,292,316 19,068,492 19,165,557 21:gl62 19.9% 2 902,408 15.1% Revenue Grand Total 87,895,332 92,415,367 gl',2 98,131,172 .� 15�965 874 100.0% 12,684,702 12.9% EXPENDITURES BY DEPARTMENT Public Works Agency Sanirevy Sewer Services 05617019 Interfund Transfer 210,342 229,703 245,000 249,965 0,00 0.00 0.2% 4,965 2.0% 05617640 Sewer Services 4.992,223 4,335,640 6,502,383 6,883,235 16.95 16.95 6.1% 390,852 5.9% Sorb -Total 5,202,565 4,565,343 6,747,383 7,133,200 16,95 16,95 6A% 385,817 5.7% Federal Clean Water Protection Enterprise 05? 17019 Federal Clean Water Intarfund Transfer 0 0 200,000 200,000 0.00 0.00 012% 0 0.0% 05717640 Federal Clean Water Protection 2,880,513 3,098,417 3,319,457 4,513,415 8.00 8.00 4.0% 1,193,958 36.0010 05717660 Delhi Conversion 0 1,246,603 1,271,430 0 0,00 0100 0.0% (1,271,430) -100,0% Sub -Total 2,880,513 4,345,020 4,790,887 4,713,415 9.00 8.00 4.2% (77,472) -1.6% Water Enterprise 06017019 Water - Intel -fund Transfer 1,206,288 1,268,283 1,280,780 1,280,780 0.00 0.00 1.1% 0 (10% 06017020 Water Utility Loan Repayiniont 676,436 610,362 1,465,456 1,360,575 0,00 0,00 1.2% (104,881) -7,2% 06017640 Water Production & Supply 21,435,623 25,238,245 27,911,189 31,978,070 9.15 12,15 28.5% 4,066,881 14.6% 06017641 Water Systems Maintenance 3,719,889 4,100,422 5,441,379 6,243,875 14,75 15.75 5.6% 902,496 14.7% 000 17642 Water -Miscellaneous Miscellaneous Expenses 9,178,970 6,871,96.9 6,808,182 6,820,055 0,00 0.00 6.1% 11,873 0.2% 06017644 Water Quality & Measurement 2,221,884 2,314,598 3,003,400 1,690,710 9,25 3,75 1,5% (1,312,690) -43.7% 06017645 Water Administration & Engineering 3,259,612 3,759,969 3,943,952 4,868,195 6.50 6.50 43% 924,243 23.4% 06017646 Water Meter Services 0 0 0 1,979,320 0.00 5,00 1.8% 1,979,320 n/a 06017647 Recycled Water 0 0 0 366,045 0,00 0,50 0.3% 366,045 rila 066 17647 Water Bond Capital Projects 929,851 4,013,073 149,617 0 O'no 0.00 0X% (149,617) -io(l.o% 06617647 Water Utility Capital Construction 3.407,441 4,422,758 064,577 3,000,000 0.00 0.00 2.7% (1,864,577) -39.3' Sab-Tota! 46,094,993 52,605,679 54,868,532 59,587,625 39.65 43,65 53.1% 4,719,093 8.6% The Depot 06717650 Depot Operations 814,185 766,858 -1,459 282 1,839,680 0,70 0.70 1.6% 380,398 26.1% Sub -Total 814,155 766,858 1,459,282 1,939,680 0,70 0.70 1.6% 380,398 26,1% Santlaf,ion Enterprise 06817640 Environivental Sanitation 1,878,285 1,318,231 1,475,410 1,583,605 4.98 4.98 1,4% 108,175 730x6 06817641 Roadway Cleaning 1,198,311 2,578,821 2,965,546 3,419,995 9,34 934 3.0% 453,449 153% 06817642 Graffiti Abatement 1,326,569 176,613 0 0 0,00 0,00 0.0% 0 n/a 06817643 Street Trees 2,523,436 2,679,909 3,019.324 2,678,885 14,03 14.03 2,4% (340,439) -113% Sorb -Total- 6,920,600 6,753,474 7,460,300 7,691,485 28.35 28.35 6,8% 221,195 3,01/, Rufuse Collection Enterprise 06917019 Refuse - Iriterficid, Transfer 971,027 789,179 925,000 1,010,000 0.00 0.00 0,9% 85,000 9,2% 06917640 Refuse Collection Sorvice, 16,587,387 16,860,537 17,675,854 21,057,965 5.35 5.35 18,8% 3,382,111 19.1% Sub -Total 17,558,414 17,649,716 18,600,854 22,067,965 5,35 535 19.7% 3,467,111 18.6% Public WorksTotal 79,372,099 86,571,238 93,927,238 103,023,370 99.00 103,00 91.8% 9,096,t32 9.7% Finance & Management Ser viceN 0271013'1 Parking Meter Fund 1,155,375 1,332,277 1,365,913 1,745,039 8.20 8.20 1.6% 379,125 27.9% 02710132 Downtown Puking Facilities 1,895,428 1,873,676 1,444,238 1,909,640 1100 1.00 1.7% 465,402 32.2% 02710133 Downtown Enhancements 899,170 1,993,290 1,927,377 5,577,140 4.00 4.00 5.0% 3,749,763 205.2% 02710020 Debt Service 67,727 0 0 0 0.00 0.00 0.0% 0 111a Finance & Mgint, Services Total 4,007,701 5,199,243 4,637,529 9,231,819 13.20 13.20 9.2% 4,594,290 99,17 Expenditure Grind Total 93,379,799 91,770.482 98,564,766 112,255,189 112.20 116.20 100,0% 13,690,422 13.91/1 Note: Includes InterfarriTrangders ENTERPRISE FUNDS PERSONNEL Number of Positions 9795 104.90 11120 116.20 4.00 3.6% as % ofTotal City Workforce 8.8% 9,31A 9,81/l, 9191% Summary Page ENTERPRISE FUNDS RESOURCE 1'�RhIN 1.N"��'I2PRIS.CS �+lN�3�`GE � �l�AN��Fi�1J?NT�I,ii'CES r��'�r1liC�' EIS ,pb REVENUES 50001 Prior Year Carry Forward 0 0 1,125,425 5,925,834 53800 Parking Fees 1,675,032 1,742,063 0 0 53804 Parking Meter & Facilities Revenue 1,714,495 1,865,177 1,815,332 1,297,125 53903 Broadway Structure 0 0 418,743 293,372 53904 Spurgeon Structure 0 0 361,706 293,372 53905 Birch Structure 0 0 340,106 293,372 .53906 Main Structure 0 0 256,794 293,372 53907 Bush Parking Lot 0 0 23,988 293,372 55000 Parking Fines 455,678 371,761 465,395 515,000 4,807,487 9,204,819 SUBTOTAL CI3ARGES FOR SERVICES 3,845,205 3,979,001 57000 Expense Reimbursement 0 0 0 0 57990 Miscellaneous Income 627,174 169,884 13,499 2,000 58000 Earning on Investments 79,397 71,057 54,261 25,000 SUBTOTAL MISCELLANEOUS 706,571 240,941 67,710 27,000 TOTAL 4,551,776 4,219,942 4,875,197 9,231,819 EXPENDITURES 02710131 Parking Meter Fund 1,155,375 1,332,277 1,365913 1,745,039 02710132 Downtown Parking Facilities 1,885,428 1,873,676 1,444,238 1,909,640 02710133 Downtown Enhancements* 899,170 1,993,290 1,827,377 5,577,140 02710020 Debt Service 67,727 0 0 0 529 TOTAL 4 ((7.701 5,199,2434,637 9,231:819 *Dowruown Enhancements Pian. Adopted in December 2015 � � °� �.... � a#� ?� °�, `` � � : ��� i4 "'�;�r; ?9a.... -� : ���i ��a '4 . x.� "�at°i] _. �, �,.�� M1• � .r�°"�,4t� - _�^___ 61000 Personnel 1,585,711 2,221,447 2,201,825 2,319,560 62000 Contractual 2,012,048 2,426,075 2,102,815 3,207,756 63000 Commodities 20,716 25,084 24,975 70,3.85 65000 Fixed Charges 204,996 266,897 256,681 272,972 66000 Capital 118,834 259,290 51,233 3,360,695 67000 Debt ServicelTransfer 65,395 451 0 451 4.007.701 _ 5,199,2^43 4.637,529 9,Q231,819 TOTAL M .d. `' `.A,F"'w'�{».kakL.a `a"'��L ." G 'gy 9' �' �•Y�._.. ��.,.. ..�ax 1 L'x:A'�'`�.*1z_.. ,. ., dL?.r°..i:::i.. �..v._ via .�, Cd'8&..».« 1190 Executive Director ofFinance & Mgt Svs 0.10 0.10 1170 Treasury and Customer Service Manager 0,10 0.10 2653 Downtown Development Liason 1.00 0.00 0550 Economic Development Specialist H 0.00 1.00 7160 Parking Meter Technician I 1.00 1.00 0080 Parking Meter Technician 11 3,00 100 1720 Management Analyst 1.00 1.00 1200 Management Aide 0,00 0.00 3900 Parking Control Officer * 3,00 3,00 3200 Police Officer* 4.00 4.00 13.20 13.20 TOTAL, * These positions are part of'the Police Department. r r � PARKING ENTERPRISE - FMSA ACCOUNTING UNIT Parking Facilities (Debt Service) 02710020 AacoGnt LINE ITEM RESOURCIE S Dpd� ACTUAL Fly 15 16 AC CUAL PY 16 17 PRC?,IECTED FY 17 1$ PRQPOSED ; FY f8 19 62401 Trustee Fees 2,332 0 0 0 SUBTOTAL CONTRACTUAL: 2,332 0 0 67300 Bond Principal 67310 Bond Interest 67400 Amortization of Bond Discount & TSS Costs 0 20,350 45,045 0 0 0 0 0 0 0 0 0 SUBTOTAL DEBT SERVICE a 0 65,395 0 TOTAL EXPENDITURES 67,727 0 0 0 6-3 FWNIN949132000 M PARKING ENTERPRISE - FMSA ACCOUNTING UNIT Parking Meter 02710131 Account �AHE �M- ' AUM, ACTU 7, 61000 Salaries Regular 61020 Salaries Part -Time 61040 Salaries Overtime 61100 Retireinent-Employer Contribution 61120 Medicare hasurance 61130 Health Insurance 61170 Retiree Health Benefits 516,260 0 10,539 101,786 6,302 130,783 (33,992) 595,609 0 6,324 141,419 7,272 137,140 11,574 560,968 23,872 4,579 160,189 7,130 128,471 0 635,035 0 15,000 192,170 8,710 128,700 1,490 61180 Worker Compensation Insurance 13,121 15,172 18,843 29,935 SUBTOTALPERSONNEL 1,011,040 744,799 914,510 904,052 62000 Utilities 62010 Communications 62012 Cellular Phone Charges 62120 Training, Transportation, Meeting 62140 Membership, Subscription and Dues 62200 Advertising 62251 Other Agency Services 62300 Contract Services -Professional 62322 M& R Machinery & Equipment 3,273 10,239 130 176 595 0 663 234,535 0 1,836 5,931 0 696 0 0 0 228,246 0 1,397 6,764 0 0 0 0 0 282,000 0 2,500 3,000 4,000 1,000 1,0()0 1,000 5,000 365,256 6,300 62700 Auto Expense 600 600 600 600 250,211 237,298 290,761 SU13TOTAL CONTRACTUAL 389,656 63001 Miscellaneous Operating Expenses 63300 Gas & Diesel 17,687 1,042 15,384 1,110 13,768 2,172 62,930 2,850 SUBTOTAL COMMODITIES 65,780 18,730 16,494 15,941 65010 Rental City Equipment 7,952 9,464 9,114 10,404 65011 Equipment Replacement Charges 9,900 13,152 11,970 14,196 65012 Accident Repair & Replacement Charges 612 762 725 612 65020 City Yard Rental 11,826 12,515 13,715 24,515 65040 Computer Services 250 250 250 0 65050 Info Tech Charges 35,615 35,615 35,615 35,865 65100 Liability Charges 12,551 13,945 13,945 13,945 65205 Internal Departments Personnel Charges 0 0 0 0 65220 Treasury/Accounting Charges 12,685 12,685 12,685 12,685 65230 Hearing Officer Charges 6,040 0 0 6,040 65400 Indirect Costs 44,204 58,775 57,141 59,850 SUBTOTAL HXED CHARGES 178,112 141,635 157,163 155,159 66400 Machinery & Equipment 0 6,360 0 100,000 SUBTOTAL CAPITAL 0 6,360 0 100,000 67200 Lease Payment 0 0 0 451 SUBTOTAL DEBT SERVICE 0 451 0 0 68000 Transfer to Fund 051 0 451 0 0 SUBTOTAL TRANSFER 0 451 0 0 TOTAL EXPENDITURES 1,155,375 1,332,277 1,365,913 1,745,039 Code wk -t n 1190 Exec. Director of Finance & Mgt Sys 0,10 0.10 1720 Management Analyst 0.50 0.50 1200 Management Aide 0.00 0100 2653 Downtown Development Liason 0.50 0.00 0550 Economic Development Specialist 11 0.00 0,50 7160 Parking Meter Technician 1 1.00 1.00 0080 Parldng Meter Technician E 3.00 3,00 3900 Parking Control Officer * 3.00 3.00 1170 Treasury and Customer Service Manager 0,10 0.10 TOTAL 0.00 8.20 0.00 8.20 *17iesepositions ars art ofthe Police Department. •® ENTERPRISE FUNDS PARKING ENTERPRISE - FNISA ACCOUNTING UNIT Parking Facilities 02710132 Account LINE fTENI RESOUR ES oae AC i UAL FY 15 1s ACTUAL R FY8 t7 M'ROJECTED 1=Y 17 1,8 PROPOSED FY 18 49 61000 Salaries Regular 83,061 125,705 70,575 96,445 61020 Salaries Parti -Tune 0 0 23,872 0 61040 Salaries Overtime 2,220 2,063 362 15,000 61100 Retirement -Employer Contribution 17,350 31,949 19,790 26,960 61120 Medicare Insurance 1,227 1,834 1,385 1,275 61130 Health Insurance 14,755 17,974 11,509 4,695 61170 Retiree Health Benefits 2,861 3,194 0 0 61180 worker Compensation Insurance 981 2,048 2,209 3,485 SUBTOTAL PERSONNELL 122,455 184,766 147,860 129,702 62251 Other Agency Services 62300 Contract Services - Professional 966 1,751,1I1 981 1,664,970 745 1,293,692 3,000 1,482,000 SUBTOTAL CONTRACTUAL 1,665,951 1,752,077 1,294,436 1,485,000 63001 Miscellaneous Operating Expenses 1,986 8,589 9,034 4,605 SUBTOTAL COMMODITIES 1,986 8,589 4,605 9,034 65040 Computer Services 20 20 20 0 65050 Info Tech Cbarges 700 700 700 720 65100 Liability Charges 1,160 1,160 1,16.0 1,160 65400 Indirect Costs 7,029 12,490 9,186 9,600 SUBTOTAL FIXED CHARGES 14,370 11,480 8,909 11,066 66200 Building Lnprovernent 0 0 0 260,695 SUBTOTAL CAPITAL 0 0 0 260,695 TOTAL EXPENDITURES 1,885,428 1,873,676 1,444,238 1,909,640 Cede AU�HORIED PERSONNEL - �..: ..,.....o .,_ . ADOPTED FY 17 PROPOB>;D 1=Y 18 19 Fu11,Tre , .... ,n .... 4-1 _...,... Fd FdI� Time , u . a.a.... Part Time r 1720 Management Analyst 0.50 0.50 1200 Management Aide 0.00 0.00 2653 Downtown Development Liason 0.50 0.00 0550 Economic Development Specialist 0.00 0.50 TOTAL 0,00 1.00 0.00 1.00 6-5 r PARKING ENTERPRISE - FNISA ACCOUNTING UNIT Downtown Enhancement 02710133 '�'�oLYtt LI►51EITEM RESOURCES bode ATUkIL FY815 1S ACU�kL FY 16 I� ROJEGTED FY 17 X18 ' P3OPQED . �'� iE� 79 ;. 61000 Salaries Regular 210,074 512,036 661,631 537,105 61040 Salaries Overtime 381,805 254,180 271,663 422,690 61100 Retirement -Employer Contribution 74,657 223,725 74,676 53,250 61120 Medicare Insurance 4,146 10,326 12,183 7,790 61130 Health Insurance 30,985 76,994 89,096 81,010 61170 Retiree Health Benefits 0 3,253 0 4,030 61180 Worker Compensation Insurance 16,791 41,656 58,821 54,785 SUB'T'OTAL PERSONNEL 718,457 1,122,171 1,168,070 1,160,660 62000 Utilities 0 9,200 9,549 5,000 62300 Contract Services- Professional 7,428 513,625 508,068 1,328,100 SUBTOTAL CONTRACTUAL 7,428 522,826 517,617 1,333,100 65205 Internal Charges to Departments 34,272 20,419 0 0 65400 Indirect Costs 20,179 74,944 90,456 83,380 SUBTOTAL FIXED CHARGES 54,452 95,363 90,456 83,380 66200 Buildingiinprovement 118,834 204,311 51,233 3,000,000 66220 Improvements Other Than Building 0 48,619 0 0 252,930 51.,233 3,000,000 SUBTOTAL CAPITAL 118,834 TOTAL EXPENDITURES 899,170 1,993,290 1,827,377 5,577,140 Codi AUTHORIZED PERSONNEL kpS�� ED EY 17 X18 Fu11'iime Part Titltie PROPOSED Full ilme Par# Timm s....,.. 3200 Police Officer* 4.00 4.00 TOTAL 0.00 4.00 0.00 4,00 * These positions are pari o%the Poke Depairiment. ENTERPRISE FUND RESOURCE SUMMARY 6-7 -0 REVENUES 50001 Prior Year Carry Forward 0 0 800,667 136,830 53721 NPDES Sewer 210,342 229,703 245,000 249,965 53733 Lateral Repair 395,119 446,479 460,262 524,000 53734 FOG Program 198,377 218,361 225,184 292,500 53902 Misc Service Charge 4,034,424 4,413,987 4,649,335 5,889,405 57010 Miscellaneous Recoveries 5,131 0 3,907 500 57993 Write Off Collections (3,745) (5,971) 0 0 58000 Earning On Investments 64,499 70,935 50,385 40,000 TOTAL REVENUES 4,904,149 5,373,594 6,434,740 7,133,200 EXPENDITURES 05617019 Sewer Interfund Transfer 210,342 229,703 245,000 249,965 05617640 Sanitary Sewer Service 4,992,223 4,335,640 6,502,383 6,893,235 TOTAL EXPENDITURES 4,565,343 6,747,383 5,202,565 7,133,200 I'VE 61000 Personnel 1,682,399 1,775,754 1,968,665 2,443,175 62000 Contractual 1,167,078 1,136,750 2,771,216 2,620,850 63000 Commodities 364,774 312,182 360,111 407,960 65000 Fixed Charges 728,030 747,197 776,668 705,095 66000 Capital 1,049,941 363,757 594,568 675,000 68000 Transfers 210,342 229,703 276,155 281,120 TOTAL 5,202,565 4,565,343 6,747,383 7,133,200 H- 501-31r,yy HER O" V-1 N-11j"MI 02100 Assistant Engineer 11 0.50 0.50 04215 Equipment Operator - Water Services 4.00 4,00 02129 Principal Civil Engineer (MM) 0.25 025 07776 Senior Water Services Supervisor 0.50 0.50 07750 Water Services Crew Leader 0.75 0.75 07765 Water Services Quality Inspector 2.00 2.00 07775 Water Services Supervisor 0.75 035 07790 Water Services Worker 11 8.00 8,00 00920 Water Systems Operator 11 0,10 0.10 04530 Water Systems Operator 111 0,10 0.10 09260 Sr. Maintenance Worker, PIT 3.00 3.00 TOTAL 16,95 3.00 16.95 MO 6-7 SANITARY SEWER SERVICES ACCOUNTING UNIT Sewerinterfund Transfer 05617019 Aa�ii�hkAC?UAL iodeW L1 [TQM RESIURGES ...i.. .L. rax. .... ...... .. . ... ..... C,..;.c ":.. FX 1 isY 1' .... AGT�JAL 1G 17 „ PROJECTpEit Fv7.3V PFI'1SED; F1 /s b 68000-OS7 Transfer to Ftmd 057 SUBTOTAL'1RANSFERS TOTAL 210,342 229,703 229,703 229,703 245,000 249,965 210,342 210,342 245,000 245,000 249,965 249,965 6-8 I M28 0 N O W .011 SANITARY SEWER SERVICES ACCOUNTING UNIT Sanitary Sewer Service 05617640 AccountACTUAL LINE STER- CodeFY 19' 16 ACTUAL FY 16 17 pRUJi_CfED FY i;r 18 In PRPPOSEb FY-1RESOURCES $ 18 61060 Salaries Regular 1,048,949 1,054,516 1,147,898 1,334,975 61020 Salaries Part -Time 42,677 20,106 25,521 54,100 61040 Salaries Overtime 61100 Retirement -Employer Contribution 172;425 198,916 83,820 231,980 86,580 302,387 135,600 409,105 61110 Part -Time Retirement 1,593 733 957 0 61120 Medicare Insurance 17,993 16,644 18,212 20,140 61130 Health Insurance 219,256 228,695 253,325 300,685 61170 Retiree Health Benefits (129,100) 28,482 0 0 61180 Worker Compensation Insurance 109,690 110,778 133,783 188,570 1,682,399 SUBTOTALPERSONNEL 1,775,754 1,968,665 2,443,175 62010 Communications 1,551 1,802 2,121 5,500 62120 Training, Transportation, Meeting 7,908 14,919 17,714 9,000 62140 Membership, Subscription & Dues 26,612 18,247 27,038 46,500 62300 Contract Services -Professional 1,123,562 1,101,781 2,724,343 2,558,850 62322 Maintenance & Repair Machinery & Equipment 7,446 0 0 1,000 1,167,078 SUBTOTAL CONTRACTUAL 1,136,750 2,771,216 2,620,850 63001 Miscellaneous Operating. Expenses 338,925 285,736 331,576 375,500 63300 Gas & Diesel 25,849 26,446 28,535 32,460 364,774 SUBTOTAL COMMODITIES 312,182 360,111 407,960 65010 Rental City Equipment 159,063 144,488 152,150 125,150 65011 Equipment Replacement Charges 50,952 83,538 95,040 95,760 65012 Accident Repair & Replacement Charge 2,556 2,466 2,615 19,330 65240 Public Works Administilaive Charges 418,816 418,815 418,815 331,295 65400 Indirect Costs 96,643 97,890 108,048 133,560 728,030 747,197 SUBTOTAL FIXED CHARGES 776,668 705,095 66220 Improvements Other Than Building 558,701 224,500 0 0 66400 Machinery & Equipment 491,240 139,257 594,.568 675,000 1,049,941 363,757 675,000 SUBTOTAL CAPITAL 594,568 68000-059 Transfer to Fund 059 0 0 31,155 31,155 0 31,155 31,155 SUBTOTAL TRANSFERS 0 TOTAL. 4,992,223 4,335,640 6,502,383 6,883,235 JabAt?OPTED Code AUTHORIZED F'EREONNEI ,Vnnzi Full Trme FY 17 18 Part Time PROPOSED Full Trme FY 1$ 18 part Tame µ 02100 Assistant Engineer II 0.50 0.50 04215 Equipment Operator - Water Services 4.00 4.00 02129 Principal Civil Engineer (MM) 0.25 0.25 07776 Senior Water Services Supervisor 0.50 0.50 07750 Water Services Crew Leader 0.75 0.75 07765 Water Services Quality Inspector 2.00 2.00 07775 Water Services Supervisor 0.75 0.75 07790 Water Services Worker II 8,00 8,00 00920 Water Systems Operator It 0.10 0.10- 04530 Water Systems Operator I11 030 0.10 09260 Sr. Maintenance Worker, P/T 3,00 3.00 TOTAL ------ Tug - 1.6.95 6 -9 ENTERPRISE FUND RESOURCE SUMMARY 71ii- J 3.01 -H'iA REVENUES 50001 Prior Year Carry Forward 0 0 476,067 1,926,170 50002 Prior Year Carry Forward -ENC 0 0 274,664 0 53604 NPDES Public Improvement Plan Check 112,731 196,428 200,000 125,000 53621 NPDES Building Pciirtit 37,439 45,294 60,000 40,000 53622 NPDES Plumbing Permit 35,507 40,380 30,000 20,000 53623 NPDES Grading Permit 13,755 15,598 20,000 10,000 53708 NPDES Sewer Lateral 6,721 7,841 1,500 1,500 53711 NPDES Street Work Permit 155,498 191,127 200,000 125,000 57000 Expense Reimbursement 3,034 10,100 0 0 57010 Miscellaneous Recoveries 500 1,200 0 0 57014 OC Flood Contribution 0 603,612 715,796 0 57016 IRWD Contribution 73,674 87,493 0 57017 City of Newport Beach Contribution 0 540,201 695,367 0 58000 Earning On Investments 56,439 79,171 0 25,000 59000-056 Transfer from Fund 056 210,342 229,703 245,000 249,965 59000-060 Transfer front Fund 060 1,206,288 1,268,283 1,280,780 1,280,780 59000-069 'Transfer from Fund 069 971,027 789,179 925,000 1,()10,000 TOTALREVENUES 2,809,281 4,091,790 5,211,667 4,713,415 EXPENDITURES 05717019 Fed Clean Water Intorflind Transfer 0 0 200,000 200,000 05717640 Fed Clean Water Protection Ent 2,880,513 3,098,417 3,319,457 4,513,415 05717660 Delhi Conversion Project 0 1,246,603 1,271,430 0 TOTAL EXPENDITURES 2,880,513 4,345,020 4,713,415 te m at �r m-4 'RH" 0-4 0 N. :tiMlff fi W., F "041, 61000 Personnel 734,456 773,704 929,771 1,436,775 62000 Contractual 1,808,921 1,268,305 1,306,500 1,896,510 63000 Commodities 6,695 3,838 4,750 46,910 65000 Fixed Charges 294,771 294,234 318,435 288,220 66000 Capital 35,670 2,004,939 2,031,430 845,000 68000 Transfers 0 0 200,000 200,000 TOTAL 4,345,020 4,790,$87 ---------- 2,880,513 4,713,415 02100 Assistant Engineer H 0.95 0.95 00320 City Engineer (MM) 0.20 0.20 02240 Construction Inspector 1 2.60 2.60 00300 Construction Inspector 11 0.60 0.60 00315 Deputy City Engineer (MM) 0.25 0.25 06440 NPDES Manager Loo 1.00 02129 Principal Civil Engineer (MM) 0.30 0,30 06140 Projects Manager 0,25 0,25 02131 senior Civil Engineer 0.25 0.25 07330 Senior Office Assistant 0.25 0.25 00115 Stormwater Coordinator 1.00 1100 07795 Water Services Production Supervisor 0.05 0.05 00920 Water Systems Operator 11 0.20 0.20 04530 Water Systems Operator 111 0.10 0,10 09130 Engineering Intern, P/T 1.00 1,00 TOTAL 8.00 1.00 8.00 1.00 6-10 ENTERPRISE FUND FEDERAL RAL CLE AN WATER PROTECTION ENTERPRISE ACCOUNTING UNIT Fed Clean Water Interfund Transfer 05717019 Account CES AE 68000-068 Transfer to Fund 068 SUBTOTAL TRANSFERS TOTAL 0 0 0 0 200,000_ 200,000 200,000 200,000 200,000 200,000 0 0 6-11 I'm a, N01 N V., FEDERAL CLEAN WATER PROTECTION ENTERPRISE ACCOUNTING UNIT Fed Clean Water Protection Ent 05717640 Account SO k1GTUAL ACTUAL PRbJECTI�D -,4 ............... PROPOSED 61000 Salaries Regular 517,537 503,490 603,007 898,590 61020 Salaries Part -Time 15,242 9,259 16,111 16,165 61040 Salaries Overtime 37,794 20,749 14,060 50,000 61100 Refirement-Ernployor Contribution 102,060 118,822 176,575 274,615 61110 Pirt-Time Retirement 572 344 604 0 61120 Medicare Insurance 7,739 7,620 9,238 13,265 61130 Health Insurance 90,340 84,989 92,485 147,735 61170 Retiree HealthBenelits (52,180) 12,705 0 0 61180 Worker Compensation Insurance 15,353 15,725 17,692 36,405 734,456 929,771 1,436,775 SUBTOTAL PERSONNEL 773,704 62010 Communications 1,838 1,959 2,000 4,000 62120 Training,'Fransportation, Meeting 517 3,047 3,000 15,000 62140 Membership, Subscription & Dues 1,123 1,360 1,500 0 62300 Contract Services -Professional 1,805,444 1,261,939 1,300,000 1,977,510 1,808,921 1,306,500 SUBTOTAL CONTRACTUAL 1,268,305 1,896,510 63001 Miscellaneous Operating Expenses 5,103 2,334 2,500 44,500 63300 Gas & Diesel 1,592 1,504 2,250 2,410 6,695 3,838 SUBTOTAL COMMODITIES 4,750 46,910 65010 Rental City Equipment 18,732 19,284 27,660 19,285 65011 Equipment Replacement Charges 0 0 7,800 0 65012 Accident Repair & Replacement Charge 1,440 1,440 2,160 1,010 65100 Liability Charges 26,419 28,890 28,885 29,355 65205 Internal Departments Personnel Charges 8,261 525 0 0 65240 Public Works Administrative Charges 199,013 199,015 199,015 154,060 65400 Indirect Costs 40,906 45,080 52,915 84,510 294,771 318,435 SUBTOTAL FIXED CHARGES 294,234 288,220 66220 Improvements Other Than Building 35,670 758,336 760,000 745,000 66400 Machinery & Equipment 0 0 0 1()0,000 35,670 760,000 SUBTOTAL CAPITAL 758,336 845,000 TOTAL 3,319,457 4,513,415 P Pit N -E L, g Ttee g, PROPOSED F Full Time Park Time 02100 Assistant Engineer 11 0.95 0.95 00320 City Engineer (MM) 0,20 0.20 02240 Construction inspector 1 2.60 2.60 00300 Construction hispector Il 0.60 0.60 00315 Deputy City Engineer (MM) 0.25 0,25 06440 NPDES Manager 1.00 1.00 02129 Principal Civil Engineer (MM) 0.30 0,30 06140 Projects Manager 015 0.25 02131 Senior Civil Engineer 0.25 0.25 07330 Senior Office Assistant 0.25 0.25 00115 Storaiwater Coordinator 1.00 1.00 07795 Water Services Production Supervisor 0.05 0,05 00920 Water Systems Operator 11 0.20 0.20 04530 Water Systems Operator 111 0.10 0.10 09130 Engineering Intern, PIT` 1.00 1,00 TOTAL 1.00 1.00 8.00 8.00 6-12 ENTERPRISE FUND FEDERAL CLEAN WATER PROTECTION ENTERPRISE ACCOUNTING UNIT Delhi Conversion Project 05717660 /aaeaunt LINE ITEM RESOUf Cacje yn JaCTUAL �Y 15 16 ACTU77777777- AU �Y 167 PROJi CTED FY 1 T 18 PROPOSED -Aim9 66220 Improvements Other Than Building 0 1,246,603 1,271,430 0 0 1,246,603 SUBTOTAL CAPITAL 1,271,430 0 TOTAL 0 1,246,603 1,271,430 0 6-13 ENTERPRISE FUND RESOURCE SUNMARY 6-14 "Ar~"-, � � k°'��>..& �"". t". fa�. 9F^ � Sk.�,a .+"&a. 5 ,n ».� S:s, .eC" Sc;aY�Rx, W..,.''��Y'51f:W^ieC"'pW889.:,L.,,..'41U. C'' e�Xr >�AY�Y`'v.2�i `s ,y'v"' ez%Ar'rv.xJR.. • iYY3 y.dL9% .,. REVENUES 50001 Prior Year Carry Forward 0 0 86,452 3,121,590 50002 Prior Year Carry Forward -ENC 0 0 665,837 0 53709 Connection Charge 88,829 90,378 91,429 0 53712 Water Sales - Regular 39,223,040 41,218,078 41,441,975 44,422,890 53713 Fireline Service Charge 337,530 359,852 370,498 378,480 53714 Basic Service Charge 5,968,614 7,1.57,958 8,124,260 8,647,110 53715 Re -Connection Charge 78,656 41,360 110,307 75,000 53716 After Hours Service Charge 8,361 7,613 10,219 7,450 53717 'Tag Fee 158,085 107,712 166,953 150,000 53720 Penalties & Service Charge 956,468 1,179,256 949,940 720,000 53722 NPDES Water 1,206,288 1,268,2.83 1,358,855 1,280,780 53725 Water Sales - Miscellaneous 425 25,776 7,235 53,500 53735 Water Sales - Recycled Water 0 0 0 251,400 53736 Basic Service Charge - Recycled Water 0 0 0 73,500 57006 Expense Reimbursement -Condemn Deposit 2,738 3,979 4,249 0 57010 Miscellaneous Recoveries 4,927 164,590 21,564 0 57011 Miscellaneous Cost Refunds 5,153 1,625 0 0 57363 Cell Tower Lease Agreement 57,054 17,324 18,898 18,800 57960 Rental of Property 187,500 0 362,347 237,125 57993 Write Off Collections (6,367) (33,359) _ 120,244 0 58000 Earning On Investments 237,821 396,225 343,076 150,000 58001 Stale Rated Checks 4,789 18,451 0 0 58002 Not Increase (Decrease) In Fair Value of Investment 215,454 (397,363) 0 0 58003 Investment Income -Debt Service 0 50 0 0 59,587,625 TOTAL REVENUES 48,735,363 51,627,786 54,254,338 EXPENDITURES 06017019 Water Interfund Transfer 4,445,198 4,704,064 5,680,780 4,280,780 06017020 Water Debt Service 676,436 610,362 1,465,456 1,360,575 06017640 Water Uty Wtr Prod & Supply 21,435,623 25,238,245 27,911,189 31,978,070 06017641 Water System Maim 3,719,889 4,106,422 5,441,379 6,243,875 06017642 Water-Misc Expenses 9,178,970 6,871,969 6,808,182 6,820,055 060I7644 Water Quality 2,221,884 2,314,598 3,003,400 1,690,710 06017645 Water Admin/Engineering 3,258,612 3,759,969 3,943,952 4,868,195 06017646 Water Meter Services 0 0 0 1,979,320 06017647 Recycled Water 0 0 0 366,045 TOTAL EXPENDITURES 44,936,611 47,605,629 54,254,338 59,587,625 NINE WE ME 61000 Personnel 4,359,998 4,992,832 5,225,788 7,365,920 62000 Contractual 12,716,181 15,830,132 17,825,263 21,559,315 63000 Commodities 9,404,672 10,235,028 10,828,979 12,417,995 65000 Fixed Charges 13,055,407 10,832,905 10,846,735 10,711,660 66000 Capital 283,516 381,944 2,334,958 1,845,000 67000 Debt Service 671,640 607,998 1,480,681 1,375,800 68000 Transfers 4;445,198 4,724,791 5,711,935 4.,311,935 69000 Reserve for Appropriations 0 TOTAL 44,936,611 47,605,629 54,254,338 59,587,625 6-14 ENTERPRISE FUND RESOURCE SUMMARY 6-15 x °'+.,,m' 4,,,.s•,-=a„;�....r4 "" e"^£ a"°.a„xi..;.aa R"a.,,;n, 4, ^'.�„t* '������^:AB"'",b, y "»,.?¢, CC^'°.. ^'^.+ +aur ^,QE 'a ,rag'*'"+:. '' .... 02100 Assistant Engineer II 0,50 0.50 04125 assistant Instrument Technician 1.00 2.00 01850 Contracts Administrator 1,50 1.50 04215 Equipment Operator - Water Services 4.00 4.00 04130 Instrument Technician 1,00 1,00 02129 Principal Civil Engineer (MM) 0.70 0.70 04519 Public Works Dispatcher 0,50 0.50 05030 Public Works Safety Coordinator 1.00 1,00 02131 Senior Civil Engineer 1,00 1.00 00150 Senior Management Analyst (UC) 1,00 1.00 07330 Senior Office Assistant 1,00 1.00 07776 Senior Water Services Supervisor 0.50 0.50 04410 Water Resources Manager (MM) 1.00 1.00 07750 Water Services Crew Leader 1,25 1,25 07756 Water Services Meter Repairer II 4,00 4.00 07760 Water Services Quality Coordinator 1.00 1.00 07765 Water Services Quality Inspector 2,00 2.00 07770 Water Services Quality Supervisor 1,00 1,00 07775 Water Services Supervisor 2.25 2.25 07795 Water Services Production Supervisor 0,95 0.95 07780 Water Services Utility Inspector 1.00 2.00 07790 Water Services Worker 11 6,00 6,00 TBD3 Water Systems Electrician 0.00 2.00 00920 Water Systems Operator H 2.70 2.70 04530 Water Systems Operator ill 2.80 2.80 09130 Engineering Intern, P/T 5,00 5.00 09260 Sr. Maintenance Worker, P/T 9.00 9.00 09960 Water Conservation Representative, wr 4.00 4.00 TOTAL 39,65 I8.00 43.65 18.00 6-15 ENTERPRISE FUND WATER ENTERPRISE ACCOUNTING UNIT Interfund Transfer 06017019 E'A NE -ITE MP, gs r FY 95 1B FY i6 17 F 17.I$11�21� PROPOSERGods FY 78 19 68000-057 Transfer to Fund 057 1,206,288 1,268,283 1,280,780 1,280,780 68000-066 Transfer to Rind 066 3,238,910 3,435,781 4,400,000 3,000,000 4,445,198 5,680,780 SUBTOTAL TRANSFERS 4,704,064 4,280,780 TOTAL 4,445,198 4,704,064 _5,680,780 4,280,780 6-16 ENTERPRISE FUND WATER ENTERPRISE ACCOUNTING UNIT Water Debt Service 06017020 Ilccotint _ /f LINE :[TEM RESOURCES i O�B,e.-,^ ....... ... ,' ACTUAL �l�j+,�� Q I- 1 �1'J V ACTIiAL' kE �l.{�F ,y 1"Y 16 17 P�zii,1ECTED i+� PRQpOSED }� PY:�� 62300 Contract Services -Professional 62401 Trustee Fee 2,250 2,546 0 2,364 2,500 3,000 2,500 3,000 4,796 5,500 SUBTOTAL CONTRACTUAL 2,364 5,500 67000 Loan Payment OCWD 67110 Interest -Debt Services 67300 Bond Principal 67310 Bond Interest 0 13,116 0 658,524 0 6,522 0 601,476 99,935 (1,504) 685,000 676,525 0 0 710,000 645,075 671,640 1,459,956 SUBTOTAL DEBT SERVICE 607,998 1,355,075 TOTAL 676,436 610,362 1,465,456 1,360,575 6-17 EN'T'ERPRISE FUND WATER. ENTERPRISE ACCOUNTING UNIT Water Uty Wtr Prod &,Supply 0601.7640 �ia�ourtt'AGTUr4L Ct1sle LiNg ITEM RESOI}RCS FY IS -16 ATl7gl Fly 16 17 PtOJIGTED FY 47 1S ` ' ISR PO&ED FY 18 19 61000 Salaries Regular 764,249 718,894 628,851 1,116,730 61020 61040 Salaries Part -Time Salaries Overtime 45,033 94,183 56,762 92,754 60,743 170,244 73,950 90,000 61100 611 JO 61120 61130 Retirement -Employer Contribution Part -Time Retirement Medicare Insurance Health Insurance 146,433 1,685 12,671 137,887 137,660 2,123 11,781 113,879 162,071 2,278 11,780 98,153 329,030 0 16,585 210,670 61170 61180 Retiree Health Benefits Worker Compensation Insurance (53,561) 70,8$3 12,042 67,394 0 58,662 0 121,135 1,958,1 00 SUBTOTAL PERSONNEL, 1,219,464 1,213,288 1,192,781 62000 62010 Utilities Communications 2,211,567 41,545 1,880,297 44,795 1,257,480 46,508 1,975,250 45,000 62120 62140 62300 Training, 'Transportation, Meeting Membership, Subscription & Dues Contract Services -Professional 29,031 109,733 8,430,061 19,970 125,022 11,574,654 23,538 173,895 13,528,885 41,160 192,010 15,143,485 62320 Maintenance & Repair Buildings & Ground 17,851 2,884 36,724 50,000 62321 Maintenance & Repair Improvement 0 0 0 25,000 62322 Maintenance & Repair Machinery & Equipment 1,837 0 991 31,000 62500 Rent Payments 0 0 0 232,380 13,647„622 SUBTOTAL CONTRACTUAL 10,841,624 15,068,021 17,735,285 63001 Miscellaneous Operating Expanses 8,361,951 9,170,489 9,681,187 10,409,395 63300 Gas &Diesel 15,489 13,592 17,514 '21,280 9,184,081 SUBTOTALCOMN10DJTTES 8,377,440 9,698,706 10,430,675 6501.0 Rental City Equipment 40,584 45,292. 42,480 58,405 65011 65012 65050 65100 Equipment Replacement Charges Accident Repair & Replacement Charge Info Teel] Charges Liability Charges 0 3,060 517,480 367,272 24,696 3,315 517,480 402,305 24,430 3,060 517,480 401,550 38,830 2,400 517,480 408,080 65400 Indirect Costs 68,699 73,144 71,956 1081090 1,066,232 1,060, 956 SUBTOTAL FIXED CHARGES 997,095 1,133,285 66400 Machinery & Equipment 0 106,294 570,000 700,000 106,294 870,000 SUBTOTAL CAPITAL 0 700,000 67200 Principal -Capital Lease 0 0 20,725 20,725 0 SUBTOTAL DEBT SERVICE 0 20,725 20,725 68000-051 Transfer to Fund 051 0 20,726 0 0 0 SUBTOTAL TRANSFERS 0 20,726 0 SUBTOTAL MISCELLANEOUS 0 0 0 0 TO'T'AL 21,435,623 25,238,245 27,911,189 31,97$,070 77757 77777 AUTkiC}RIZED P�ONt*fEL Dode _. RDt}PTED n Fu1�Trme FY 1 76 Perl�llne __. _...... PROPC751iC! FAl[T;tme .... FY 16 79111, IsartTllue 04125 Assistant Instrument Technician 1.00 2,00 04130 Instrument Technician 1.00 1.00 02129 Principal Civil Engineer (MM) 0.20 0.20 04410 Water Resources Manager (MM) 0.50 0.50 07795 Water Services Production Supervisor 0.95 0.95 TBD3 Water Systems Electrician Mo 2,00 00920 Water Systems Operator 11 2.70 2.70 04530 Water Systems Operator III 2.80 2.80 09130 Engineering Intern, P/T 1.00 1.00 09260 Sr. Maintenance Worker, PIT 3.00 3.00 TOTAL 4.00 12.15 r 4.00 9.15 M 1013 N N IN 9 3 IN A-41 MM WATER ENTERPRISE ACCOUNTING UNIT Water System Maint 06017641 Account#7 " LINE 1 ITEM Code .71 77 Adt" " L FY 4� 46 ,AC ACTUAL , FY i8 17 -�� PROJECTED FY7 t8 i�l PROPOSED FY18 99 61000 Salaries Regular 826,952 931,255 946,020 1,371,175 61020 Salaries Part -Tune 61040 Salaries Overtime 61100 Retirement -Employer Contribution 20,867 198,701 166,470 33,292 169,234 212,345 21,298 154,135 267,516 56,770 135,000 384,570 61110 Part-Tinie Retirement 172 645 166 0 61120 Medicare Insurance 15,209 15,881 16,298 19,010 61130 Health Insurance 61170 Retiree Health Benefits 174,809 (95,382) 217,938 21,872 228,779 0 325,695 0 61180 Worker Compensation Insurance 95,699 106,653 107,100 179,395 1,403,495 SUBTOTAL PERSONNEL 1,709,113 1,741,302 2,471,615 62010 Communications 12,682 12,665 17,709 20,000 62120 Training, Transportation, Meeting 15,396 16,690 23,407 20,000 62140 Membership, Subscription & Dues 2,842 1,913 4,805 41,055 62251 Other Agency Services 322 327 0 0 62300 Contract Services -Professional 656,725 536,452 822,782 765,260 62320 Maintenance & Repair Buildings & Ground 0 0 0 100,000 62322 Maintenance & Repair Machinery & Equipment 3,792 0 2,020 2,030 691,759 568,047 870,722 948,345 SUBTOTAL CONTRACTUAL 63001 Miscellaneous Operating Expenses 432,481 482,772 570,646 651,875 63300 Gas & Diesel 52,673 52,869 50,816 71,140 485,154 SUBTOTAL COMMODITIES 535,640 621,463 723,015 65010 Rental City Equipment 271,870 270,508 259,290 263,310 65011 Equipment Replacement Charges 74,648 98,071 114,625 137,760 65012 Accident Repair & Replacement Charge 5,076 4,701 5,255 4,825 65020 City Yard Rental 196,540 208,015 208,015 208,015 65050 Info Tech Charges 129,200 129,200 129,200 129,200 65100 Liability Charges 193,474 211,505 211,530 214,970 65400 Indirect Costs 80,044 95,972 93,865 126,665 950,852 1,017,972 SUBTOTAL FIXED CHARGES 1,021,780 1,084,745 66400 Machinery & Equipment 188,630 275,650 1,154,958_ 985,000 188,630 SUBTOTAL CAPITAL 275,70 1,154,958 985,000 SUBTOTAL DEBT SERN710E 0 0 0 0 68000-059 Transfer to Fund 059 0 0 31,155 31,155 0 31,155 SUBTOTAL TRANSFERS 0 31,155 SUBTOTAL MISCELLANEOUS 0 0 0 0 TOTAL 5,441,379 6,243,875 JobADOPT -A PERSONNEL CodeFuflT TEem ED'FY 17 ....... . . Ids it�ie-'z "'121 M -N 'M W850 Contracts Administrator 0.50 0.50 04215 Equipment Operator - Water Services 4.00 4.00 02129 Principal Civil Engineer (MM) 0.25 0.25 07776 Senior Water Services Supervisor 0.50 0.50 07750 Water Services Crew Leader 1.25 1.25 07775 Water Services Supervisor 2.25 1.25 07780 Water Services Utility Inspector 0.00 2,00 07790 Water Services Worker fl 6.00 6.00 09260 Sr. Maintenance Worker, Prl' 3.00 3.00 TOTAL 15.75 14.75 3,00 3.00 ----Jl 6-19 ENTERPRISE FUND WATER ENTERPRISE ACCOUNTING UNIT Water -Mise Expenses 06017642 og CTPD H -PROPQfpE e, FY 15 18 FY 1 �17 'A Y, 62000 Utilities 0 3,138 2,175 0 62251 Other Agency Services 0 77,943 15,117 29,165 SUBTOTAL CONTRACTUAL 81,081 17,292 29,165 0 SUBTOTAL COMMODITIES 0 0 0 0 65040 Computer Services Charge 298,425 298,425 298,425 0 65050 Info Tech Charges 0 0 0 298,425 65220 Treasury/Accouuting Charges 1,954,545 1,954,545 1,954,545 1,954,545 65500 General Fund Overhead 6,926,000 4,537,918 4,537,920 4,537,920 9,178,970 6,790,888 6,790,890 SUBTOTALFIXED CHARGES 6,790,890 TOTAL 9,178,970 6,871,969 6,808,182 6,820,055 'Ib, .... ... ... ADOPTED q Y, �-p S MW 2 pl- n2 TOTAL 0 0 0 0 WE ENTERPRISE FUND WATER ENTERPRISE ACCOUNTING UNIT Water Quality 06017644 Acauttt LINE ITE11� RESOURCES Cade ACTUAL FY 15 96 ACTtIAI FY `i8 97 PROD)=CTED ` PY 17 18 PROPOSED ';', FY 61000 Salaries Regular 707,784 719,838 676,868 374,560 61020 Salaries Part -Tune 31,543 40,023 67,987 64,525 61040 Salaries Overtime 121,643 93,904 103,037 200,000 61100 Retirement -Employer Contribution 135,754 150,829 .185,162 116,635 61110 Part: -Time Retirement 588 1,271 2,550 0 61120 Medicare Insurance 10,905 10,208 10,525 6,365 61.130 Health Insurance 127,128 117,920 123,338 68,140 61170 Retiree Health Benefits (72,664) 15,467 0 0 61180 Worker Compensation Insurance 86,246 87,223 88,035 52,365 1,148,925 1,236,683 SUBTOTALPERSONNEL 1,257,500 882,590 62010 Cotmnuuications 6,753 7,505 8,587 4,500 62120 Training, Transportation, Meeting 6,976 8,103 13,810 3,275 62140 Membership, Subscription & Dues 22,427 21,267 20,941 18,915 62300 Contract Services -Professional 220,238 319,830 816,726 310,590 62322 Maintenance & Repair Machinery & Equipment 7,003 0 0 3,020 263,398 SUBTOTAL CONTRACTUAL 356,704 860,065 340,300 63001 Miscellaneous Operating Expenses 474,116 468,950 424,440 201,900 63300 Gas & Diesel 13,797 14,229 14,255 3,565 487,913 SUBTOTAL COMMODITIES 483,179 438,695 205,465 65010 Rental City Equipment 40,336 34,248 34,250 12,685 65011 Equipment Replacement Charges 22,707 30,096 30,095 13,510 65012 Accident Repair & Replacement Charge 3,864 3,024 3,025 ?30 65050 info Tech Charges 45,675 45,675 45,675 45,675 65100 Liability Charges 48,393 52,845 52,910 53,770 65400 Indirect Casts 65,786 72,143 71,186 55,985 226,761 237,14.1 SUBTOTAL FIXED CHARGES 238,031 182,355 66400 Machinery & Equipment 94,887 0 210,000 80,000 94,887 0 SUBTOTAL CAPITAL 210,000 80,000 TOTAL 2,221,884 2,314,598 3,003,400 1,690,710 Job _,Code AUTIIORIZECI PERSONNEL wa ,._, ..r ..... A[)OPTEa 1 u1tT�me , f. FY 17 18 fiartT[tne _...:...... r... . PROPOSER Fult Lirtt FY 18,99 s PartTirne 02129 Principal Civil Engineer (MM) 0.25 0.25 07756 Water Services Meter Repairer 11 4.00 0.00 07760 Water Services Quality Coordinator 1.00 1.00 07765 Water Services Quality Inspector 2.00 1.50 07770 Water Services Quality Supervisor 1.00 1.00 07780 Water Services Utility Inspector 1.00 0.00 09260 Sr. Maintenance Worker, PIT 3.00 0.00 09960 Water Conservation Representative, P(T 4.00 4.00 TOTAL 7.00 4.00 9.25 3.75 6-21 ENTERPRISE FUND WATER ENTERPRISE ACCOUNTING UNIT Water Admin/Engineering 06017645 Account E L[1E [TEM U, 'ACTUAL"'111,111".1ACTl1Al 74, - I. ..... ... ..... . FY 16 17 Y PROJECTEDPRQPfJSED 17 18 FY 18 19 61000 Salaries Regular 424,497 538,120 655,598 753,870 61020 Salaries Part-Tinic 54,101 50,864 46,981 68,860 61040 Salaries Overtime 14,030 9,816 13,739 15,130 61100 Retirement -Employer Contribution 84,319 129,983 195,645 232,460 61110 Part -Time Retirement 2,029 1,907 1,762 0 61120 Medicare Insurance 7,046 8,553 10,208 11,930 61130 Health Insurance 52,442 73,145 96,700 117,435 61170 Retiree Health Benefits (56,615) 13,925 0 0 61180 Worker Compensation hisurance 6,267 7,433 13,572 26,590 588,114 833,747 SUBTOTALPERSONNEL 1,034,205 1,226,275 62010 Communications 6,653 7,399 9,067 6,555 62120 Training, rlransportation, meeting 5,180 7,181 1,911 8,070 62140 Membership, Subscription & Dues 5,182 12,596 20,396 15,635 62251 Other Agency Services 264 268 0 0 62300 Contract Services -Professional 1 894,402 1,143,952 972,289 1,942,910 y & Equip 62322 Maintenance & Repair Machinery 2,760 2,961 0 5,050 62600 Parking Validation 164 57 0 0 914,604 1,174,314 1,003,664 SUBTOTAL CONTRACTUAL 1,978,220 63001 Miscellaneous Operating Expenses 51,773 28,387 65,824 141,965 63300 Gas & Diesel 2,392 3,739 4,291 4,205 54,165 32,126 SUBTOTAL COMMODITIES 70,115 146,170 65010 Rental City Equipment I5,996 14,640 17,125 13,990 65011 Equipment Replacement Charges 8,472 8,472 12,370 13,190 65012 Accident Repair & Replacement Charge 1,369 1,296 1,630 1,105 65050 Info Tech Charges 81,780 81,790 81,780 91,780 65100 Liability Charges 71,536 78,100 78,215 79,485 65240 Public Works Administrative Charges 1,484,894 1,484,895 1,484,895 1,174,585 65400 Indirect Costs 37,683 50,599 59,953 73,395 1,701,729 1,437,530 SUBTOTAL FIXED CHARGES 1,719,782 1,735,968 66400 Machinery & Equipment 0 0 100,000 80,000 SUBTOTAL CAPITAL 0 T -j00000 80,000 TOTAL 3,258,612 3,759,969 3,943,952 4,968,195 m AUTHORIZED Z :IffI l �Mjr )i X 7 KPROPOSED T Tjme FY 18 19 PartTtme 02100 Assistant Engineer Il 0.50 0.50 01850 Contracts Administrator 1,00 Loo 04519 Public Works Dispatcher 0,50 0.50 05030 Public Works Safety Coordinator 1.00 1.00 02131 Senior Civil Engineer 1,00 1.00 00150 Senior Management Analyst (UC) 1.00 1.00 07330 Senior Office Assistant 1,00 1.00 04410 Water Resources Manager (MM) 0.50 0.50 09130 Engineering Intern, P/T 4.00 4.00 TOTAL 4.00 6.50 6,50 4.00 NM ENTERPRISE FUND WATER ENTERPRISE ACCOUNTING UNIT Water Meter Services 06017646 RESOURCESLINE ITEM , Code 0 FY 1' t6AFY ACTUAL 16 M7 PROJECTED FY 17 18 FROPOED ', FY78 I9 61000 Salaries Regular 0 0 0 415,225 61020 Salaries Pail -Time 0 0 0 54,095 61100 Retirement -Employer Contribution 0 0 0 128,645 61120 Medicare Insurance 0 0 0 6,805 61130 Health Insurance 0 0 0 83,915 61180 Worker Compensation Insurance 0 0 0 68,540 0 SUBTOTALPERSONNEL, 0 0 757,225 62010 Communications 0 0 0 4,500 62120 Training, Transportation, Meeting 0 0 0 3,275 62140 Membership, Subscription & Dues 0 0 0 3,000 62300 Contract Services -Professional 0 0 0 458,705 62322 Maintenance & Repair Machinery & Equipment 0 0 0 3,020 0 0 SUBTOTAL CONTRACTUAL 0 472,500 63001 Miscellaneous Operating Expenses 0 0 0 658,525 63300 Gas & Diesel 0 0 0 12,305 0 SUBTOTAL COMMODITIES 0 0 670,830 65010 Rental City Equipment 0 0 0 20,315 65011 Equipment Replacement Charges 0 0 0 16,080 65012 Accident Repair & Replacement Charge 0 0 0 1,260 65400 Indirect Costs 0 0 0 41,110 0 0 78,765 SUBTOTAL FIXED CHARGES 0 TOTAL 0- 0 0 1,979,320 0 Z� �r- " A'UTHOAIZEM PERSONNEL "M ADOFTED'FY 97 IS -2� -K 2 P "Y 18 19 Full Time Fart Time dull Time Fart Tune 07756 Water Services Meter Repairer 11 0,00 4.00 07775 Water Services Supervisor 0.00 1.00 09260 Sr, Maintenance Worker, P/T 0.00 3.00 TOTAL 5.00 100 0.00 0.00 6-23 ENTERPRISE FUND WATER ENTERPRISE ACCOUNTING UNIT Recycled Water 06017647 ccourt%ATl1AL Cod6 OL1NE ITIVi RN^SaUROESG FAQ 4S 1 ATUgL EY 1611 PROJECTED I Y,,7� 1 PR0PCi8EC3 $ 61000 Salaries Regular 0 0 0 46,695 61100 Retirement -Employer Contribution 0 0 0 14,240 61120 Medicare Insurance 0 0 0 675 61130 Health Insurance 0 0 0 1,755 61180 Worker Compensation Insurance 0 0 0 6,750 Q 0 0 70,115 SUBTOTAL PERSONNEL 62300 Contract Services -Professional 0 0 0 50,000 0 SUBTOTAL CONTRACTUAL 0 0 50,000 63001 Miscellaneous Operating Expenses 0 0 0 241,840 0 0 241,840 SUBTOTAL COMMODITIES 0 65400 Indirect Costs 0 0 0 4,090 Q 0 SUBTOTAL FIXED CHARGES 0 4,090 TOTAL 0 0 0 366,045 AUTFIORIZED PER$CiN�EC, 51. Codes 1D0PTED PuII'I'ime ,. �'� 17 pari dimeuli�Tttne,.. PR0P(5SE© 1=1' 1B I,r Paf?ime 07765 Water Services Quality inspector 0.00 0.50 TOTAL 0.00 0.00 0.00 0,50 6-24 PURPOSE: Replace deteriorated or undersized ivater lines to minimize disruption ofwaterfiow, increase tii,ater distribution to meet the demands of the community, and provide fire protection. Water Construction provides for additions and replacements of the underground water distribution system, which includes construction of new water mains, water service laterals, hydrants,, and valves. This activity also includes the repair or replacement of City water production facilities, EXPENDITURES S 06617620 Water Bond Capital Projects 66301 Water Capital Project Subtotal Water Bond Capital Projects 06617647 Water Utility Capital Projects 65205 Internal Departments Personnel Charges 62000 Land 66220 Irnprovernents Other than Buildings 66301 Water Capitol Project 69011 Reserve Appropriation Subtotal Water Utility Capital Projects TOTAL WATER CAPITAL CONSTRUCTION EXPENDITURES PROJECTS Water Improvements Bristol Street Water Main Irnprovements Phase 4 - Warner to Saint Andrew Cambridge ftrnp Station Entry Improvements Washington Well Site Improvements Subtotal Water Improvements Facility Improvements East Station Security Fencing Improvements SA -2 Vault Improvements Subtotal Facility Improvements TOTAL WATER CAPITAL CONSTRUCTION PROJECTS 6-25 929,851 4,013,073 149,617 0 929,851 4,013,073 149,617 0 237,906 ACTUAL ACTUAL PROJECTED PROPOSED 0 FY 15-16 FY 16-17 FY 17-18 FY 18-19 REVENUES 0 2,870,279 3,898,326 3,108,910 06617002 Water Utility Capital Expense 0 0 0 550,000 50001 Prior Year Carry Forward 0 0 0 0 57011 Miscellaneous Cost Refunds 0 0 0 0 57701 Service Inst Cost Reftinds 7,080 28,731 27,622 0 58002 Net Increase (Decrease) In Pair Value of Investment 124,215 (174,004) 0 0 58005 Investment Income -Trustee 6,551 13,477 0 0 59000-060 Transfer from Fund 060 3,238,910 3,435,781 4,400,000 3,000,000 TOTAL WATER CAPITAL CONSTRUCTION REVENUES 3,376,756 3,303,985 ---4,-427,622 3,000,000 EXPENDITURES S 06617620 Water Bond Capital Projects 66301 Water Capital Project Subtotal Water Bond Capital Projects 06617647 Water Utility Capital Projects 65205 Internal Departments Personnel Charges 62000 Land 66220 Irnprovernents Other than Buildings 66301 Water Capitol Project 69011 Reserve Appropriation Subtotal Water Utility Capital Projects TOTAL WATER CAPITAL CONSTRUCTION EXPENDITURES PROJECTS Water Improvements Bristol Street Water Main Irnprovements Phase 4 - Warner to Saint Andrew Cambridge ftrnp Station Entry Improvements Washington Well Site Improvements Subtotal Water Improvements Facility Improvements East Station Security Fencing Improvements SA -2 Vault Improvements Subtotal Facility Improvements TOTAL WATER CAPITAL CONSTRUCTION PROJECTS 6-25 929,851 4,013,073 149,617 0 929,851 4,013,073 149,617 0 237,906 370,299 669,171 0 0 0 1,086,497 0 359,256 154,132 0 0 2,870,279 3,898,326 3,108,910 2,450,000 0 0 0 550,000 3,467,441 4,422,758 4,864,577 3,000,000 4,397,293 8,435,830 5,014,194 3,000,000 FY 18-19 1,600,000 250,000 250,000 2,100,000 250,000 100,000 I 1101=0 2,450,000 ENTERPRISE FUND RESOURCE SUMMARY mR- um, Mu- Kim " HVU _2 REVENUES 53801 Common Area Mainteance (CAM) Costs 0 0 49,432 112,000 53802 S A WORK Center User Fee 138,770 146,556 146,556 0 53803 Rental -Conference Room 0 550 0 1,500 53805 Rental -Tres Estrollas Do Oro 51,167 98,039 82,630 84,825 53808 Rental -Amtrak 34,843 34,930 34,843 43,540 53809 Rental -Lee Gift Shop 13,077 16,086 12,442 12,885 53810 Rental -Greyhound 85,768 81,636 78,652 79,020 53812 Rental -County of Orange 143,017 122,898 0 0 53813 Rental-EDD/State of CA 89,388 81,939 89,388 0 53915 Concession -Taxi Stand 26,175 5,550 6,156 6,155 53818 Concession -Vending Machines 4,369 651 900 900 53919 OCTA Rental 1,796 2,282 2,324 2,405 53821 Rental - International Bus Lines 0 0 44,050 55,525 57000 Expense Reimbursement 153 3,360 0 0 57990 Miscellaneous Income 4,078 5,410 2,000 1,500 58000 Earning On Investments 65 0 0 110 TOTALREVENUES 592,665 601,888 549,373 400,365 EXPENDITURES 06717650 PWA - SARTC Operations 814,184 766,858 1,459,282 1,839,680 TO-J'ALF XPENDITURF'S. _14,185 __7_66A58____1 ------ 1,459.28? _00. NMI- H 11 Alu 5A 61 rmil-, !'k, WOO 61000 Personnel 0 0 137,839 143,655 62000 Contractual 744,234 689,608 1,160,017 1,552,735 63000 Commodities 6,193 10,001 10,201 180 G5000 Fixed Charges 63,758 67,249 138,860 130,745 67000 Debt Service 0 1 0 12,365 12,365 TOTAL 766,858 1,459,282 814,185 1,839,680 Y N -LT H Ta7' NR m M HER _1 al 1 -4- 011 O, w,. U 7 IMW M NO 4 a QU 00190 Administrative Services Manager (MM) 0,10 0.10 02170 Executive Dir of Public Works (EM) 0,10 0.10 06140 Projects Manager 0.10 0.10 04340 Public worLs, Projects Specialist OAC 0,40 TOTAL 0,70 0.00 0.70 0.00 6-26 ENTERPRISE FUND SANTA ANA REGIONAL, TRANSPORTATION CENTER ACCOUNTING UNIT PWA - SARTC Operations 06717650 Account L.CNE ITEM RESOl7RCES Code` ACT11A� FY 4-1, 6 ACTUAL FY If1 17 PROJECTED FY 1 i 18 PRGRCISi^D . FY 18 99 61000 Salaries Regular 0 0 95,668 95,445 61040 Salaries Overtime 0 0 96 0 61100 Rethement-EmployerContribution 0 0 24,946 29,105 61120 Medicare Insurance 0 0 1,344 1,385 61130 Health Insurance 0 0 13,509 14,360 61180 Worker Compensation Insurance 0 0 2,276 3,360 SUBTOTALPERSONNEL 0 0 137,839 143,655 62000 Utilities 183,428 168,785 156,390 156,390 62010 Communications 12,616 13,145 10,000 10,000 62120 Training, Transportation, Meeting 0 56 0 500 62300 Contract Services -Professional 307,680 366,310 629,090 522,000 62310 Janitorial & Housekeeping 122,385 19,818 178,571 184,890 62320 Maintenance & Repair Buildings & Ground 118,125 119,044 173,966 666,955 62322 Maintenance & Repair Machinery & Equipment 0 2,450 12,000 12,000 1,160,017 SUBTOTAL CONTRACTUAL 744,234 689,608 1,552,735 63001 Miscellaneous Operating Expenses 6,193 10,001 7,500 180 63200 Operating Materials & Supplies BuildnrgslGrom 0 0 2,701 0 10,001 SUBTOTAL COMMODITIES 6,193 10,201 180 65000 Building Rental 0 0 75,000 75,000 65050 Info Tech Charges 10,080 10,080 10,080 10,080 65100 Liability Charges 1,068 955 1,170 1,1.85 65205 Internal Departments Personnel Charges 13,850 17,454 13,850 13,850 65240 Public Works Administrative Charges 38,760 38,760 38,760 30,630 138,860 SUBTOTAL FIXED CHARGES 63,758 67,249 130,745 SUBTOTAL CAPITAL 0 0 0 0 67003 Loan Payment OBF 0 0 12,365 12,365 0 SUBTOTALDEBTSLR'VICE 0 12,365 12,365 SUBTOTAL TRANSFERS 0 0 0 0 SUBTOTAL MISCELLANEOUS 0 0 0 0 TOTAL 814,185 766,858 1,459,282 1,839,680 JOS AIJTORIZEp PERSCDNNEL' Oode ADOPTb FY l7 98 PROPO8Ei5 FY 18 19 Fula Time Part Time Kuil Time PaCf Time 00190 Administrative Services Manager (MM) 0.10 0.10 02170 Executive Dir of Public Work's {EM} 0.10 0,10 06140 Projects Manager 0.10 0.10 04340 Public Works Projects Specialist 0.40 0.40 TOTAL 0.00 0.70 0.00 0.70 6-27 ENTERPRISE FUND RESOURCE SUMMARY 6-28 M7 ME an R REVENUES 50001 Prior Year Carry Forward 0 0 203,131 1,949,485 50002 Prior Year Carry Forward -ENC 0 0 183,169 0 53702 Graffiti Restitution -Courts 12,896 18,498 10,000 10;000 53710 Abatement Control Charge 14,023 12,261 10,000 10,000 53719 Sanitation Charge 7,926,650 7,344,347 7,000,000 5,500,000 57010 Miscellaneous Recoveries 24,765 14,658 4,000 2,000 57993 Write Off Collections (5,381) (5,639) 0 0 58000 Earning On Investments 36,828 47,749 30,000 10,000 59000-057 Transfer fi-can Fund 057 0 0 200,000 200,000 TOTALREVENUES 7,640,300 8,009,780 7,431,875 7,681,485 EXPENDITURES 06817640 Pub Wks-EnvironinentJSanitation 1,878,285 1,318,231 1,475,430 1,583,605 06817641 Pub Wks -Roadway Cleaning 1,198,311 2,578,821 2,965,546 3,418,995 06817642 Graffifti Removal/Street Cleaning 1,326,569 1.76,613 0 0 06817643 Pub Wks -Street Trees 2,523,436 2,679,809 3,019,324 2,678,885 TOTAL EXPENDITURFS 6,753,474 6,926,600 7,460,300 7,681,485 0 u gn STREM-T-11-12 RAN , .. k. p- 't s4i� ve "Wra"'O . .. .... 61000 Personnel 2,116,382 2,579,978 2,521,275 3,454,257 62000 Contractual 2,651,632 1,947,066 2,379,179 1,852,095 63000 Conanodities 125,359 143,606 194,645 206,807 65000 Fixed Charges 2,033,228 2,077,517 2,064,306 1,768,164 60000 Capital 0 0 100,000 200,000 67000 Debt Service 0 0 5,410 4,677 68000 Transfers 0 5,407 195,485 195,485 TOTAL 6,926,600 6,753,474 7,681,485 7,460,3p00 _jg vP ' 0! 1 R"', i, 14 01772 Assistant Public Works Maintenance Manager (AM) 1.00 1.00 01850 Contracts Administrator 0.50 0.50 04200 Data Entry Office Asst 1.00 1.00 00440 Equipment Operator 3.00 3.00 04060 Maintenance Worker 11 9.00 9,00 01200 Management Aide (UC) 1.00 1.00 06140 Projects Manager 1.00 Loo 04040 Public Works Crew Leader 235 2.35 04519 Public Works Dispatcher 0.50 0.50 04430 Public Works Maintenance Manager (MM) 1.00 1.00 02210 Sanitation Inspector 11 2.50 2.50 04360 Street Maintenance Supervisor 1.50 1.50 04160 Street Painter 1100 1.00 04330 Tree Maintenance Supervisor 1.00 1.00 04170 Tree Trhmner 2,00 2.00 09070 Senior Clerical Aide, P/T UO 2.00 09240 Sr. Maintenance Aide 1, P/T 7.75 0,00 09260 Sr. Maintenance Worker, P/T 0100 7,75 TOTAL 28.35 9.75 9,75 28.35 6-28 ENTERPRISE FUND SANITATION ENTERPRISE ACCOUNTING UNIT Pub Wks-Environment/Sanitation 06817640 Account ;Code PINE STEM �iESOUIZCES 4GTIJAL FY 1516 ArrTUA+L Y 16 l7 PROJECTI I) FY 1fi 1$ PROPOSEQ FY 1$ 61000 Salaries Regular 754,285 298,753 418,924 476,230 61020 Salaries Part -Tune 33,378 971 0 0 61040 Salaries Overtime 5,303 5,936 867 5,000 61100 Retirement -Employer Contribution 139,948 73,980 118,813 145,220 61110 Part -Tune Retirement 1,186 4 0 0 61120 Medicare Insurance 8,684 4,240 6,052 6,905 61130 Health Insurance 167,553 65,747 67,528 76,930 61170 Retiree Health Benefits (63,750) 7,965 0 0 61180 Worker Compensation Insurance 73,206 9,016 17,069 24,100 1,119,792 SUBTOTALPERSONNEL 466,612 629,253 734,385 62010 Communications 10,244 11,720 15,000 9,300 62120 Training, Transportation, Meeting 501 1,567 2,500 5,045 62140 Membership, Subscription & Dues 213 238 300 300 62300 Contract Services -Professional 1 109,018 128,025 112,560 198,255 62322 Maintenance & Repair Machinery & Equipment 0 0 500 500 $2600 Parking Validation 344 712 500 0 120,319 SUBTOTAL CONTRACTUAL 142,262 131,360 21.3,400 63001 Miscellaneous Operating Expenses 32,068 34,717 41,710 41,710 63300 Gas & Diesel 36,106 30,058 29,915 34,600 63301 Alternative Fuel -CNG 0 0 105 0 68,174 SUBTOTAL COMMODITIES 64,775 71,730 76,310 65010 Rental City Equipment 124,434 123,520 108,530 105,430 65011 Equipment Replacement. Charges 5,895 7,860 11,760 7,860 65012 Accident Repair & Replacement Charge 3,807 4,296 4,415 4,130 65040 Computer Services Charge 0 4,840 4,840 0 65050 Info Tech Charges 0 19,200 19,200 24,040 65100 Liability Charges 0 27,442 27,440 27,905 65220 Treasury/Accounting Charges 0 24,1.10 24,110 24,110 65240 Public Works Administrative Charges 375,206 406,472 406,475 322,865 65400 Indirect Costs 60,658 25,828 35,301 42,155 570,000 642,071 558,495 SUBTOTAL FIXED CHARGES 643,568 67200 Principal -Capital Lease 0 0 1,015 1,015 0 0 SUBTOTAL DEBT SERVICE 1,015 .1,015 68000-051 'Transfer to Fund 051 0 1,014 0 0 0 0 SUBTOTAL TRANSFERS 1,014 0 TOTAL 1,878,285 1,318,231 1,475,430 11 583,605 Job AUTHORIZEt7 PERSC3INE1. ode AbOP�EQX 17 18'-",PFtOPOSEQ FY 1$ 19 Full Timd Pari Time Full Time Part Ttme 01772 Assistant Public Works Maintenance Manager (, 0.33 0.33 04200 Data Entry Office Asst 0.50 0.50 01200 Management Aide (LTC) 0.33 0.33 06140 Projects Manager 0.33 0.33 04519 Public Works Dispatcher 0.16 0.16 04430 Public Warks Maintenance Manager (MM) 0.33 0.33 02210 Sanitation Inspector II 2.50 2.50 04360 Street Mailrtenanre Supervisor 0.50 0.50 TOTAL 4.98 4.98 0.00 0.00 6-29 ENTERPRISE FUND SANITATION ENTERPRISE ACCOUNTING UNIT Pub Wks -Roadway Cleaning 06817641 `i Acol�nt L�I�IE 11�ElUl RESUUICES Codi ACTt1Ak ACT1llALIOJi:CTb FY 1 97 1` Y 11 18 PR�1PC18E13 F1' 18 18 61000 Salaries Regular 41,482 709,006 578,979 803,725 61010 Salaries Cash Out/Separation 0 0 0 33,150 61020 Salaries Part -Time 0 16,669 41,527 82,150 61040 Salaries Overtime 0 12,230 4,592 20,000 61100 Retirement -Employer Contribution 7,179 143,532 156,149 241,760 61 110 Part-Tirne Retirement 0 936 982 0 61120 Medicare Insurance 536 9,311 8,637 12,540 61130 Health Insurance. 5,396 .161,512 128,371 17'7,115 61170 Retiree Health Benefits (99,070) 17,058 0 0 61180 Worker Compensation Insurance 1,024 75,000 57,106 97,990 (43,453) 1,468,430 SUBTOTAL PERSONNEL 1,145,254 976,343 62010 Communications 5,983 6,184 6,500 3,500 62120 Training, Transportation, Meeting 0 290 500 1,000 62140 Membership, Subscription & Dues 19 38 100 100 62300 Contract Services -Professional 761,494 752,946 970,559 913,445 767,496 759,458 977,659 SUBTOTAL CONTRACTUAL 918,045 63001 Miscellaneous Operating Expenses 4,293 20,708 65,000 85,000 63100 Uniforms & Tools 0 0 1,000 1,500 63300 Gas & Diesel 1,072 3,080 3,075 2,550 5,364 69,075 89,050 SUBTOTAL COMMODITIES 23,788 65010 Rental City Equipment 6,684 10,128 11,210 11,210 65012 Accident Repair & Replacement Charge 720 990 1,080 1,010 65020 City Yard Rental 92,403 97,800 97,800 97,800 65040 Computer Services Charge 30,995 35,835 35,835 0 65100 Liability Charges 90,210 126,057 126,070 128,135 65220 Treasury/AceountingCharges 0 24,110 24,110 24,110 65230 Hearing Officer Charges 5,000 0 5,000 5,000 65240 Public Works Administrative Charges 104,702 135,967 135,970 109,910 65400 Indirect Costs 2,860 62,422 52,449 77,515 468,904 644,054 SUBTOTAL FIXED CHARGES 647,838 645,055 66400 Machinery & Equipment 0 0 100,000 100,000 0 0 SUBTOTAL CAPITAL 100,000 100,000 67200 Principal -Capital Lease 0 0 2,930 2,930 0 2,930 SUBTOTAL DEBTSERVICE 0 2,930 68000-051 Transfer to Fund 051 0 2,483 0 0 68000-059 Transfer to Fund 059 0 0 195,485 195,485 0 195,485 SUBTOTAL TRANSFERS 2,483 195,485 TOTAL1,198,31 i 2,5� 78u82J 2,965,546 3,418,995 8b AUTNORICED PEFiSdNNEL Code'un qE PR01'TEL7 �' 17 18 " Fu11 Ttme Parf Trrne PIt'OPOSED Full Time r ... FY 18 1J Parl Trme 01772 Assistant Public Works Maintenance Manager {, 0.33 0.33 01850 Contracts Administrator 0.50 0.50 00440 Equipment Operator 1.00 1.00 04060 Maintenance Worker II 3.00 3.00 01200 Management Aide (UC) 0.33 0.33 06140 Projects Manager 0.33 0.33 04040 Public Works Crew Leader 1,35 1.35 04519 Public Works Dispatcher 0.17 0.17 04430 Public Works Maintenance Manager (MM) 0.33 0.33 04360 Street Maintenance Supervisor 1.00 1.00 04160 Street Painter 1.00 1.00 09070 Senior Clerical Aide, P/T 1.00 1.00 09240 Sr. Maintenance Aide 1, P(T 3.75 0.00 09260 Sr. Maintenance Worker, P/T 0.00 3.75 TOTAL 9.34 4.75 9.34 4.75 13010 01 R W IN SANITATION ENTERPRISE ACCOUNTING UNIT Graffitti Removal/Street Cleaning 06817642 - . ............. Accou LINE- RESOURCES Cade SA T6 q! 'Y' ACTUAL I ROJECT . ......... FY 17 ,-,,PROPQS E 61000 Salaries Regular 98,266 56,691 0 61020 Salaries Part -Time 33,037 7,143 0 0 61040 Salaries Overtime 3,886 833 0 0 61100 Retirement -Employer Contribution 18,850 12,161 0 0 61110 Part -Time Retirement 1,239 255 0 0 611 ' 20 Medicare Insurance 1,949 922 0 0 61130 Health Insurance 14,921 10,523 0 0 61170 Retiree Health Benefits (53,962) 0 0 0 61180 Worker Compensation Insurance 1,952 4,458 0 0 120,138 92,986 SUBTOTAL PERSONNEL 0 0 62010 Corranurtications 6,040 943 0 0 62140 Membership, Subscription & Dues 44 38 0 0 62300 Contract Services -Professional 868,247 75,000 0 0 974,331 0 SUBTOTAL CONTRACTUAL 75,980 0 63001 Miscellaneous Operating Expenses 1,227 408 0 0 63300 Gas &Diesel , 1,781 160 0 0 3,008 SUBTOTAL COMMODITIES 568 0 0 65010 Rental City Equipment 4,188 1,080 0 0 65012 Accident Repair & Replacement Charge 969 90 0 0 65040 Computer Services Charge 14,520 0 0 0 65050 Info Tech Charges 57,600 0 0 0 65100 Liability Charges 75,342 0 0 0 65220 Treasury/Accounting Charges 72,330 0 0 0 65240 Public Works Administrative Charges 93,801 0 0 0 65400 Indirect Costs 10,342 5,463 0 0 329,092 0 SUBTOTAL FIXED CHARGES 6,633 0 68000-051 Transfer to Fund 051 0 446 0 0 0 446 0 SUBTOTAL TRANSFERS 0 TOTAL 1,326,569 176,613 0 0 ,lab1DOTCf� T ............ !P9R80 'NCodet SK Full T&! FY 1z 18 uw,� R Pati Trine PRtOP©SED FY 18 19 F Full 'T TOTAL 0 0 0 6-31 ENTERPRISE FUND SANITATION ENTERPRISE ACCOUNTING UNIT Pub Wks -Street Trees 06817643 Ak CottpC Go a 1NE C �O(ii�iG(=S ACTt1AL PYk15 16 ACTU7kL FY 1617 isRQJECTED KY 17 16 PRQP�15ED PY 18 19 61000 Salaries Regular 632,154 52.1,466 485,92.6 714,637 61020 Salaries Part -Tune 36,624 47,736 71,638 43,015 61040 Salaries Overtime 10,427 16,140 17,827 22,504 61100 Retirerncnt-Employer Contribution 910,595 116,957 149,015 218,919 61110 Part -Time Retirement 1,290 1,745 1,910 - 61120 Medicare Insurance 9,546 7,995 8,224 10,957 61130 Health Insurance 128,917 101,986 122,738 166,987 61170 Retiree Healdi Benefits (82,856) 8,481 0 61180 Worker Compensation Insurance 73.208 52,520 58,502 74,427 915,679 1,251,442 SUBTOTALPERSONNEL 919,904 875,025 62010 Communications 14,568 18,935 20,000 10,000 62120 Training, Transportation, Meeting 1,002 710 2,000 1,250 62140 Membership, Subscription & Dues 238 238 1,000 1,252 62300 Contract Services -Professional 871,740 939,695 1,196,160 681,898 62.321 Maintenance & Repair Improvement 1 0 8,882 50,000 2.5,000 62322 Maintenance & Repair Machinery & Equipment 1,940 907 1,000 1,250 969,366 1,270,160 SUBTOTAL CONTRACTUAL 889,487 720,650 63001 Misceilaneous Operating Expenses 25,510 33,797 26,420 25,000 63100 Uniforms & Tools 106 204 11000 0 63300 Gas & Diesel 23,196 20,475 26,420 16,447 54,476 41,447 SUBTOTAL COMMODITIES 48,812 53,840 65010 Rental City Equipment 190,368 196,092 196,090 98,045 65011 Equipment Replacement Cbarges 20,676 20,676 20,675 10,337 65012 Accident Repair & Replacement Charge 3,072 3,072 3,075 1,740 65020 City Yard Rental 22,008 23,295 23,295 11,647 65040 Computer Services Charge 10,580 15,420 15,420 0 65050 Info Tech Charges 55,510 74,710 74,710 45,065 -=-65'100 ---=`LlabrhtyCharges- 65220 TreasurylAcoeunting Charges 0 24,110 24,110 12,055 65240 Public Works Administrative Charges 281,404 312,672 314670 254,170 65400 Indirect Costs 51,919 49,460 48,226 _ 101,105 778,181 SUBTOTAL FIXED CHARGES 665,232 779,478 564,614 66400 Machinery & Equipment 0 0 0 100.000 SUBTOTAL CAPITAL 0 0 0 100,000 67200 Principal -Capita] Lease 0 0 1,465 732 1,465 SUBTOTAL DEBT SERVICE 0 0 732 68000-D51 Transfer to Fund 051 0 1,464 0 0 SUBTOTAL TRANSFERS 0 1,464 0 0 SUBTOTAL MISCELLANEOUS 0 0 0 0 TOTAL, 2,523,436 2,679,809 3,019,324 2,678,885 Job AUTHORIZED PERSONNEL J�Db1yTEIi Code cul! Tlme FY 17 18 Pari Time PROPi?SED Pulttm L 1116 h9 Fart Time , .? 01772 Assistant Public Works Maintenance Manager (. 0,34 0.34 04200 Data Entry Office Asst 0.50 0.50 00440 Equipment Operator 2,00 2.OD 04060 Maintenance Worker Il 6,00 6.00 01200 Management Aide (UC) 034 0.34 06140 Projects Manager 0.34 0.34 04040 Public Works Crew Leader 1.00 1.00 04519 Public Works Dispatcher 0.17 0,17 04430 Public Works Maintenance Manager (MM) 0,34 0.34 04330 Tree Maintenance Supervisor 1,00 1.00 04170 Tree Trintmer 2,00 2.00 09070 Senior Clerical Aide, PIT 1.00 1.00 09240 Sr, Maintenance Aide 1, PIT 4,00 0,00 09260 Sr. Maintenance Worker, P1T 0.00 4,00 TOTAL 14.03 SAO 14.03 5.00 6-32 ENTERPRISE FUND RESOURCE SUMMARY 6-33 NI;' �i' U1215 NET 0?� "M 0"M REVENUES 50001 Prior Year Carry Forward 0 0 0 1,922,695 50002 Prior Year Carry Forward -ENC 0 0 76,117 0 50052 Refuse Contract Program Surcharge 5,729,244 5,454,427 6,050,000 6,167,180 52025 State Grants -Direct (95,501) 317,308 177,000 177,300 53718 Refuse Collection Charge 10,279,486 10,367,627 10,507,440 10,576,390 53723 NPDES Refuse Residential 162,551 163,904 180,000 180,000 53724 NPDES Refuse Non -Residential 808,477 763,888 745,000 830,000 57010 Miscellaneous Recoveries 1,357,642 1,356,998 1,350,000 1,350,000 57702 County Waste Importation 0 572,184 0 849,400 57993 Write Of Collections (11,755) (1.1,423) 0 0 58000 Earning On Investments 62,154 83,779 80,000 15,000 TOTAL REVENUES 19,068,492 19,165,557 18,292,316 22,067,965 EXPENDITURES 06917019 Refuse Interfund Transfer 971,027 789,179 925,000 1,010,000 06917640 Refuse Collection Service 16,587,387 16,860,537 17,675,854 21,057,965 TOTAL EXPENDITURES 17,558,414 18,60a,8S4 17,649,716 22,067,965 5 NJ" Tlu � �p !tip 61000 Personnel 233,632 247,032 760,532 866,310 62000 Contractual 8,408,274 8,664,983 9,192,397 11,874,915 63000 Commodities 2,085 3,230 5,852 8,415 65000 Fixed Charges 7,916,403 7,942,551 7,717,073 8,298,325 66000 Capital 26,992 2,841 0 10,000 68000 Transfers 971,027 789,179 925,000 1,010,000 TOTAL 17,558,414 17,649,716 18,600,854 22,067,965 00190 Administrative Services Manager (MM) 0.20 0,20 00440 Equipment Operator 1.00 1.00 02170 Executive Dir of Public Works (EM) 0.20 0.20 04060 Maintenance Worker 11 1.00 1.00 01200 Management Aide (UC) 0,15 0.15 06140 Projects Manager 0.80 0,80 02210 Sanitation Inspector 11 Lso 1,50 04360 Street Maintenance Supervisor 0.50 0.50 09770 Administrative Aide, P/T 0.50 0.50 09240 Sr. Maintenance Aide 1, P/T 0,25 0.00 09260 Sr. Maintenance Worker, P/T 0.00 0.25 TOTAL 5,35 0,75 5.35 0,75 6-33 ENTERPRISE FUND REFUSE COLLECTION ENTERPRISE ACCOUNTING UNIT Refuse Interfund Transfer 06917019 Acerawnt Cole I.CiVE ITEM RESORGES w ACTUAL PY i'SB € ACTUAL KY 16 1 PRQ ll"CT €7 X17 PF2QP0SEd Fj' E8 19 68000-057 Transfer to Fund 057 SUBTOTAL TRANSFERS TOTAL 971,027 789,.179 789,179 789,179 925,000 925,000 925,000 1;010,000 971,027 971,027 1,010,000 1,010,000 6-34 IWell 01131-k ���i ►� 17 REFUSE COLLECTION ENTERPRISE ACCOUNTING UNIT Reuse Collection Service 06917640 r4caatantLINE I'CN1 RSSO.URACAL ,Code CES TU...FY 15 18 AGTUEIL FY 161;' PROJECTED FY 1T 9� PROpOSEp FY 181 61000 Salaries Regular 171,513 148,623 475,014 519,010 61010 Salaries Cash Out/Separation 0 0 0 31,540 61020 Salaries Part -Time 11,283 15,102 18,912 16,640 61040 Salaries Overtime 226 2,168 3,293 0 61100 Retirement -Employer. Contribution 33,010 37,160 131,135 158,890 61110 Part -Time Retirement 423 571 709 0 61120 Medicare Insurance 2,335 2,403 24,784 7,765 61130 Health Insurance 21,649 23,569 73,197 89,950 61170 Retiree Health Benefits (19,835) 5,098 0 0 61180 Worker Compensation Insurance 13,029 12,337 33,488 42,515 233,632 SUBTOTALPERSONNEL 247,032 760,532 866,310 62120 Training, Transportation, Meeting 0 1,349 5,000 10,000 62300 Contract Services -Professional 8,408,274 8,663,534 9,187,397 11,864,915 8,408,274 SUBTOTALCONTRACTUAL 8,664,883 9,192,397 11,874,915 63001 Miscellaneous Operating Expenses 1,049 1,133 1,500 5,000 63300 Gas & Diesel 1,036 2,097 4,3523,415 2,085 3,230 SUBTOTAL COMMODITIES 5,852 415 65010 Rental City Equipment 10,224 14,168 27,815 35,100 65011 Equipment Replacement Charges 0 2,640 0 3,960 65012 Accident Repair & Replacement Charge 720 932 635 1,105 65040 Computer Services Charge 63,565 63,565 63,565 0 65050 Info Tech Charges 305,895 305,895 305,895 369,460 65100 Liability Charges 207,100 226,415 226,430 230,110 65220 Treasury/Accounting Charges 53,020 53,020 53,020 53,020 65240 Public Works Administrative Charges 938,015 938,015 676,775 540,550 65300 Contract Program Surcharge 4,972,000 4,972,000 4,972,000 5,667,180 65310 Program Savings Recovery 1,352,000 1,352,000 1,352,000 1,352,000 65400 Indirect Costs 13,864 13,901 38,938 45,840 7,916,403 7,942,551 8,298,325 SUBTOTAL FIXED CHARGES 7,717,073 66400 Machinery & Equipment 26,992 2,841 0 10,000 26,992 0 SUBTOTAL CAPITAL 2,841 10,000 TOTAL, 16,587,387 16;860,537 17,675,854 21,057,965 dadADOPTED Cady AUTHORIZED PERSONNEL_ Full Tune FY 1718 Part Time PROPOSED Ful! Time FY 18 19 Per# Trmg 00190 Administrative Services Manager (MM) 0.20 0.20 00440 Equipment Operator 1.00 1.00 02170 Executive Dir of Public Works (EM) 0.20 0.20 04060 Maintenance Worker ll 1.00 1.00 01200 Management Aide (UC) 0.15 0;15 06140 Projects Manager 0.80 0.80 02210 Sanitation Inspector If 1.50 1.50 04360 Street Maintenance Supervisor 0.50 0.50 09770 Administrative Aide, P/T 0.50 0.50 09240 Sr. Maintenance Aide I, PIT 0.25 0.00 09260 Sr. Maintenance Worker, PIT 0.00 0.25 TOTAL 5.35 5.35 0.75 0.75 6-35 I Im CAPITAL FUND SUMMARY Increase (Decrease) %of Over Prior Year DEPARTMENT/ Actual Actual PROJECTED PROPOSED FY 18-19 FYI 7-18 to 18-19 AGENCY FY 15.16 FY 16.17 FY 17-18 PY 18-19 Total In S In % REVENUES (366,744) 0 0 0 N/A 0 N/A 30 Print. IBInfrastructure Bond 0 726,890 1,143 0 N/A (1,143) 0.0% 32 Measure M 8,221,279 15,921,973 0 4,846,984 9.9% 4,846,984 n/a 33.49 Transportation Area Funds 889,510 1,362,809 1,559,154 200,000 0.4% (1,359,154) -87.2% 54 Sewer Capital Recovery 697,596 981,406 344,450 375,000 0.8% 30,550 8.9% 55 Sewer Connection Project 1,737,477 1,121,096 1,433,740 575,000 20/ (858,740) -59,9°! 58 Residential Street improvement 4,760,708 650,370 365,315 313,000 0.6% (52,315) -143% 59 Select Street Construction 8,191,813 [7,038,865 11,176,419 6,986,325 14.3% (4,188,094) -375% 147 Federal Aid Safety Program 80,969 999,383 974,209 0 n/a (974,209) -100.0? o 148 Traffic System Management Grant 255,482 1,863,851 170,504 13,237,000 27.1% 13,066,496 7663.4% 161 State Capital Grants Fund 1,030,800 0 4,101,806 2,544,990 5.2% (1,556,816) -38.0% 169 Habitat Conservation Fund 36,448 0 0 0 N/A 0 NIA 172 State Recreation Trails Program 110,050 165 0 0 N/A 0 N/A 201 Local Drainage Area Fees 211,976 .275,192 129,703 488,000 1.0% 358,297 276.2% 301 Park Acquisition &beta 2,927,611 2,346,175 1,984,696 9,461,875 19,4% 7,477,179 376.7°a 400 Police Building Debt Service 4,635,975 0 4,622,660 4,622,660 9.5% 0 0.0% 404 COSA 2014 Lease Financing Debt Service 5,166,871 5,169,830 5,168,480 5,162,748 10.6% (5332) -0,1% 38,944,565 48,458,005 32,032,280 48,815,582 100,0% 16,783,302 52,4% EXPENDITURES BY DEPARTNIF, NT Public Works Agency 30 Prop. IB Infrastructure Bond (366,744) 0 0 0 N/A 0 N/A 32 Measure M 8,046,428 15,512,868 0 4,846,984 n/a 4,846,984 NIA 33 to 49 Transportation Area Funds 20,648 9,421 1,329,23] 200,000 2,7% (1,€29,231) -85,0% 54 Sewer Capital Recovery 85,442 69,566 50,456 375,000 0.i% 324,544 643.2% 5.5-532 Sewer Connection Project 49,469 1,680,083 70,631 575,000 0.1% 504,369 714.1% 58-Var Residential Street Improvement 4,594,933 252,559 6,195 313,000 0.0% 306,805 4952.4% 59-551 Select Street Construction 8,650,000 17,302,501 7,640,143 6,988,325 15.7% (651,818) -851/v 147 Federal Aid Safety Program 309,726 1,723,608 564,580 0 1,2% (564,580) -100,0% 148 Traffic System Management Grant 463,450 2,421,529 2,011,777 13,237,000 4.10x6 11,225,223 558.0% 201 to 226 Drainage Assessment 31,431 104,980 390,375 488,000 1.0% 97,625 25.0% Public Works Agency Total 21,884,784 39,077,,116 12,063,388 27,023309 55.4% 14,959,921 124.01A Non -Departmental 400 Police Building Debt Set -vice 4,618,716 0 4,622,660 4,622,660 9.5% 0 0.00A 404 COSA 2014 Lease Financing Debt Service 5,155,867 5,169,826 5,168,480 5,162,748 10.6%u (5,732) -0.1%/0 Nan -Departmental Total 9,774,583 5,169,826 9,791,140 9,785,408 20.0% 4,621,313 472% Parks, Recreation & Community Services 161-'Var State Capital Grants Fund 1,164,444 18,459 4,101,806 2,544,990 8.4% (1,556,816) -38.0% 169 Habitat Conservation Fund 19,240 0 0 0 N/A 0 NIA 172 State Recreation Trails Program 0 0 0 0 N/A 0 N/A 301 Park Acquisition & Dev. 1,302,904 1,003,958 446,038 9,461,875 19.4% 9,015,837 2021.3% Parks, Rec & Community Services Total 2,486,588 1,022,416 4,547,844 12,006,865 24.6% 7,459,021 164.0% GRAND TOTAL 34,145,954 45,269,358 26,402,372 48,815,582 100,0% 22,413,210 84.9% Summary Page - 1 CAPITAL FUNDS PURPOSE: The Infrastructure Bond Package passed by California voters in November 2006 included Proposition 1B, which contained almost $20 billion for various transportation projects in California. ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 1� REVENUES 03017002 PROP 1B INFRASTRUCTURE BOND 52363 State Local Partnership Program (SLPP) 0 725,569 0 0 58000 Earning On Investments 0 1,322 1,143 0 TOTAL PROP 1B INFRASTRUCTURE BOND FUND 0 726,890 1,143 EXPENDITURES 03017660 PROP 113 INFRASTRUCTURE BOND 66220 Improvements Other than Buildings (366,744) 0 0 0 TOTAL PROP 1B INFRASTRUCTURE BOND FUND (366,744) 0 0 0 CAPITAL FUNDS PURPOSE: To account for the Measure Msales tax apportionment and competitive grantfunding to the City qfSanta Ana, and eligible expenditures for street maintenance and street Improvements. In November 1990, Orange County voters approved the 20 -year Measure M Transportation Funding Plan — a one -half --cent sales tax for Freeway, Transit, and Streets and Reads programs throughout the County. In November 2006, voters approved the renewal of die Measure M half -cent sales tax (Measure M2), extending the program over a 30 -year period beginning in 2011. This generation of Measure M expanded the funding programs to include Environmental Cleanup and Taxpayer Safeguards and Audits. To receive revenues from the one -half -cent sales tax, cities and the County of Orange must coordinate their land use and transportation decisions, establish cooperative transportation planning programs, widi neighbodng jurisdictions, develop Growth Management programs, and guarantee that transportation funds are used for transportation purposes only. REVENUES 03217002 Measure M 52040 Grant -Other 52330 Measure M Competitive 52331 Measure M Tumback 52332 Measure M2 Competitive 52333 Measure M2 Fairshare 57000 Expense Reimbursement 57004 Expense Reimbursement -OCTA 57960 Rental Of Property 58000 Earnings on Investment 58002 Net Increase (Decrease) in Fair Value of Investment TOTAL MEASURE M REVENUES EXPENDITURES 03217660 Measure M Street Construction 66220 Improvements Other than Buildings 03217661 OCTA Transitivity Projects - MOS3 66220 Improvements Other duniBuildings 03217662 Measure MZ Local Fairshare 66100 Land 66200 Building finproveincia 66220 Improvements Other than Buil&ps 03217663 Measure M2 Competitive Street 66100 Land 66220 Improvements Other than Buildings 03217664 OCTA OC STREETCAR ACCOUNT 66220 Improvements Other than Buildings TOTAL MEASURE M EXPENDITURES ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 0 0 239,513 (1,135,997.03) 0 0 88,184.49 0 0 4,623,466,47 11,096,017 0 4,439,514,44 4,619,182 4,846,984 107,733.07 149,385 0 0.00 0 0 0.00 12,315 0 98,377,46 135,413 0 0.00 (90,338) 0 8,221,279 15,921,973 0 4,846,984 (166,410) 0 0 0 (166,410) 0 0 0 239,513 0 0 0 239,513 0 0 0 625,063 649,641 0 0 0 20,090 3,302,423 5,791,439 0 4,846,984 3,927,486 6,461,160 0 4,846,984 3,145,349 5,863,005 0 0 900,490 3,039,770 0 4,045,839 8,902,776 0 0 7-3 0 0 8,046,428 148,932 148,932 15,512,868 0 0 0 0 0 4,846,984 CAPITAL FUNDS PURPOSE: To account for the Measure M sales tax apportionment and competitive grant funding to the City of Santa Ana, and eligible expenditures for street maintenance and street improvements. In November 1990, Orange County voters approved the 20 -year Measure M Transportation Funding Plan - a one-balf-cent sales tax for Freeway, Transit, and Streets and Roads programs throughout the County, In November 2006, voters approved the renewal ofthe Measure M half -cent sales tax (Measure M2), extending the program over a 30 -year period beginning in 2011. This generation of Measure M expanded the funding programs to include Environmental Cleanup and Taxpayer Safeguards and Audits. To receive revenues from the one -half -cent sales tax, cities and the County of Orange must coordinate their land use and transportation decisions, establish cooperative transportation planning programs with neighboring jurisdictions, develop Growth Management programs, and guarantee that transportation funds are used for transportation purposes only. REVENUES 03217002 Measure M 50001 Prior Year Balance 52030 County Civic Center PED 52040 SA Vision & Go Local 52040 OCTA Transitway Project - MOS 3 52040 Grant -Other 52330 Measure M Competitive 52331 Measure M Turnback 52332 Measure M2 Competitive 52333 Measure M2 Fairshare 57000 Expense Reimbursement 58000 Earnings on Investment 58002 Net Increase (Decrease) in Fair Value of Investment TOTAL MEASURE M REVENUES EXPENDITURES 03217660 Measure M Street Construction 66220 Improvements Other than Buildings 03217661 OCTA Trangitway Projects - MOS3 66220 Improvements Other than Buildings 03217662 Measure M2 Local Fairshare 65205 Internal Departments Personnel Charges 66100 Land 66220 Improvements Other than Buildings 03217663 Measure M2 Competitive Street 66220 improvements Other than Buildings TOTAL MEASURE M EXPENDITURES ACTUAL ACTUAL ESTIMATED ADOPTED FY 15-16 FY 16-17 FY 17-18 FY 18-19 0 0 0 0 233,645 0 (1,135,997) 0 88,184 0 4,623,466 10,692,456 4,439,514 4,723,145 107,733 0 0 0 0 98,377 0 0 0 7-4 8,454,924 0 15,415,601 0 (166,410) 0 —0 0 (166,410) 0 0 0 239,513 _ 0 239,513 0 0 0 0 0 625,063 0 3,302 4,723,145 3,927,486 0 4,723,145 0 4,045,839 _ 10,692,456 4,045,839 0 10,692,456 0 8,046,428 0 15,415,601 1 1� CAPITAL FUNDS VA -1 FUNDING SOURCES APPROVED PROJECTS Fairsbare Competitive TOTAL STREET IMPROVEMENTS Planning Pavement Management 200,000 0 200,000 Project Development I00,000 0 100,000 Right -of -Way Management 100,000 0 IOD,000 Subtotal Planning 400,000 0 400,000 Alley Rehabilitation Alley Improvement Program 150,000 0 150,000 Subtotal Alley Rehabilitation 150,000 0 150,000 Local Street Rehabilitation Local Street Preventative Maintenance 2,000,000 0 2,000,000 Subtotal Local Street Rehabilitation 2,000,000 0 2,000,000 Arterial Street Rehabilitation McFadden Avenue Rehabilitation: Fairview toRaitt 1,004,536 0 1,004,536 Subtotal Arterial Street Rehabilitation 1,004,536 0 1,004,536 Street/Bridge improvements & Widening Bristol Street/Memory, Lane. Intersection Widening 0 0 Grand Avenue Widening: Phase 1 - First to Fourth 0 0 Warner Avenue Improvements: Phase I - Main to Oak D 0 Warner Avenue improvements: Phase 2 - Oak to Grand 0 0 Subtotal Street/Bridge Improvements & Widening 0 0 0 SUBTOTAL STREET IMPROVEMENTS 3,554,536 0 3,554,536 TRAFFIC IMPROVEMENTS Planning Bike Lane Project Development 80,000 0 80,000 Traffic Management Plans 50,000 0 50,000 Traffic Safety Project Development 50,000 0 50,000 Subtotal Planning 180,000 0 180,000 Traffic Improvements Garden Grove Blvd/Memory Traffic Signal Synchronization 15,000 0 15,000 Main Street Traffic Signal Synchronization 350,000 350,000 Traffic Signal Equipment Replacement 100,000 100,000 Subtotal Traffic Improvements 465,000 0 465,000 Traffic Safety/Mobility Bristol Street and Edinger Avenue Class Il. Bike Lanes 93,560 0 93,560 Bristol Street Protected Bike Lanes: Edinger to 1st 287,000 287,000 Citywide Bike Racks and SARTC Bicycle Center 138,888 138,888 Hazard Avenue Protected. Bike Lanes: Euclid to Harbor 128,000 0 128,000 Subtotal Traffic Safety/Mobility 647,448 0 647,448 TOTAL TRAFFIC IMPROVEME NTS 1,292,448 0 1,292,446 TOTAL MEASURE M PROJECTS 4,846,984 0 4,846,984 PRIORYEAR PROJECTS TRAFFIC IMPROVEMENTS Planning OC Streetcar 0 493,469 493,469 TOTAL PRIOR YEAR MEASURE M PROJECTS 0 493,469 493,469 VA -1 CAPITAL FUNDS PURPOSE: In accordance with Section 8-44ofthe Santa Ana Municipal Code, the City collects Transportation Area Fees from new developments in excess o{$30,000 in building valuation. Fees varyfront $1,10 to $5.53 per square foot ofjloor space, depending on the type ofdevelopment and thepardeular area that the development is located. All fees are due upon issuance of the building permit. The fee is used to fund projects to improve roadway capacity and safety. ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 F116-.117 FY 17-19 FY 18-19 REVENUES TRANSPORATION SYSTEM IMPROVEMENT 03317002 50300 Area B - Transportation System Improves 0 914 0 0 03317002 58000 Area B - Earning on Investments 3,833 3,695 2,869 0 03417002 50300 Area E - Transportation System Improvet 28,677 15,145 231,966 0 03417002 58000 Area E - Earning on Investments 27,238 26,253 20,412 0 03517002 50001 Area F - Prior Year Carry Forward 0 0 1,156,497 100,000 03517002 50300 Area F - Transportation System Improver 571,016 1,287,249 122,415 100,000 03517002 59000 Area F - Earning on Investments . 1 11,015 20,049 20,598 0 04 117002 50301 Area A-2 - TSIA From City of Santa Ana 242,239 3,863 0 0 04117002 58000 Area A-2 - Earning on Investments 2,286 2,554 2,002 0 04217002 58000 Area B - Earning on Investments 95 92 71 0 04917002 58000 Area C-2 - Earning on Investments 2,130 2,051 1,591 0 04917002 58000 Area G - horning on Investments 982 945 733 0 TOTAL 899,510 1,162,809 1,559,154 200,000 EXPENDITURES TRANSPORATION SYSTEM IMPROVEMENT 03417660 66220 TSIA Area E - Improvements Other Than 569 0 29,721 0 03517660 66 100 TSIA Area F - Land 0 0 543,916 0 03517660 66220 TSIA Area F - Improvements Other Than 20,078 9,421 755,594 200,000 TOTAL 20, �64 8 9,421�,329�,231 200,000 PROJECTS FY 18-19 03517660 TSIAAren F STREET IMPROVEMENTS Street/Bridge Improvements & Widening Bristol Street Improvements; Phase 3a - Civic Center to Washington 200,000 TOTAL TSIA FUND - Area F 200,000 PRIOR YEAR PROJECTS 03517660 TSIA Area F STREET IMPROVEMENTS Street/Bridge Improvements & Widening Bristol Street Improvements; Phase 4 - Warner to St. Andrew TOTAL PRIOR YEAR TSIA FUND - Area F 7-6 FY 18-19 1,000,000 1,000,000 CAPITAL FUNDS PURPOSE: Replace deteriorated or undersized sewer lines to minimize disruption ofsewerflow, increase sewer conveyance reliability and prevent sewer system overflows. Sanitary Sewer Capital program provides for additions and replacement of the underground sanitary sewer collection system, which includes construction of new sewer mains, sewer service laterals, and manholes. This program also provi& for the repair and/or replacement of City sanitary sewer lift station facilities. ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 REVENUES 05417002 50001 Prior Year Carry Forward 0 0 0 0 53732 Capital Recovery Charges 285,366 317,382 332,000 375,000 58000 Earning On Investments 1,731 3,124 12,450 0 59000-056 Transfer From Fund 056 410,500 660,900 0 0 TOTAL SEWER CAPITAL REVENUES 697,596 981,406 344,450 375,000 EXPENDITURES 05417647 CAPITAL RECOVERY CHARGES 85,442 66220 Improvements Other Than Building 85,442 69,566 50,456 375,000 TOTAL SEWER CAPITAL EXPENDITURES 85,442 69,566 50,456 375,000 PROJECTS FY 18-19 UTILITY/DRATNAGEILIGIITING IMPROVEMENTS Sewer Improvements Bristol Street Sewer Main Improvements Phase 3A - Civic Center to Washington 150,000 Santa Ana Memorial Neighborhood Sewer Main Improvements 175,000 Willard Neighborhood Sewer Main Improvements 50,000 TOTAL SEWER CAPITAL RECOVERY PROJECTS 375,000 7-7 CAPITAL FUNDS PURPOSE: The Sewer Connection Fee is collectedftom varlous types of development based on the number offivure units and the cost per lineal fbot of construction of main sewer line. 411 monies received by the City as afee for connection to the public sewers are deposited into the Sewer Connection Fee Fund and used far the construction of'sewers. Fees paid at the time of application for a sewer connection permit, and no connection perinit is issued tinfif such fees are paid. ACTUAL ACTUAL PROJECTED PROPOSED Fly 15-16 FY 16-17 FY 16-17 FY 18-19 REVENUES 05517002 SEWER CONNECTION FEE FUND 50001 Prior Year Carry Forward 0 0 0 0 53701 Sewer Connection Fee 1,586,552 1,091,308 1,363,334 500,000 57000 Expense Reirnbursment 0 0 0 0 58000 Earning on Investments 89,357 91,356 70,407 75,000 58002 Net Inc (Dec) in Fair Value of Investment 61,568 (61,568) 0 0 TOTAL SEWER CONNECTION FEE FUND 1,737,477 1,121,096 1,433,740 575,000 EXPENDITURES 05517660 SEWER CONNECTION PROJECTS 66220 Improvements Other than Buildings 49,469 1,680,083 70,631 200,000 69011 Reserve Appropriation 0 0 0 375,000 TOTAL SEWER CONNECTION EXPENDITURES 49,469 1,680,083 70,631 575,000 PROJECTS FY 18-19 UTILITY/DRAINAGE/LIGHTING IMPROVEMENTS Sewer Improvements Warner Garnsey Sewer Main Diversion Improvements 200,000 TOTAL SEWER CONNECTION PROJECTS 200,000 up CAPITAL FUNDS PURPOSE: Local bondfunding to repairand rehabilitate neighborhood streets Citywide. Revennefi-oin selected permit fees are also used tofind this program. ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 REVENUES 05817002 Residential Street Improvement 51701 Transportation/Oversize Permits 13,940 18,196 13,175 13,000 53704 Trench Cut Fee/Arterial 31,408 63,499 29,918 25,000 53705 Trench Cut Fee 62,559 27,416 12,297 10,000 53706 Street Construction Fee 232,101 311,692 291,260 250,000 53708 NPDES Sewer Lateral 0 0 0 0 53730 HOST Fee 9,422 17,205 19,664 15,000 59000-029 Transfer from Special Gas Tax Fund 29 4,411,279 212,361 0 0 66220 TOTAL RESIDENTIAL STREET IMPROVEMENT 4,760,708 6.5Q,370 365,315 313,000 EXPENDITURES 05817660 Residential Street Improvement 66220 Improvements Other than Buildings 69011 Reserve Appropriation 313,608 40,197 6,195 0 0 0 0 313,000 713,608 40,197 6,195 313,000 05817661 Gas Tax Residential Street Improvement 61000 Salaries Regular 1,305 0 0 0 61100 Retirement -Employer Contribution 268 0 0 0 61120 Medicare Insurance 23 0 0 0 61130 Health Insurance 256 0 0 0 61180 Workers' Compensation Insurance 36 0 0 0 65205 Internal Departments rtments Personnel Charges 202,546 76,111 0 0 66220 Improvements Other than Buildings 4,076,891 136,251 0 0 4,281,325 212,361 0 0 TOTAL RESIDENTIAL STREET IMPROVEMENT 4,594,933 252,559 6,195 313,000 7-9 CAPITAL FUNDS PURPOSE: n1s program includes all new work, reconstruction, widening, or traffte improvements done on the "Select Street System "of the City. Funds to support this program primarily come from these sources: A. State Gas Tax funds transferred from Fund 29. B. County Gas Tax funds administered by the Orange County Transportation Authority. REVENUES 05917002 Select Street Construction 52001 Federal Grants - Indirect 52341 OCTA Gas Tax Subvention 57071 Sale of Land 57080 Developer Contribution 57960 Rental of Property 58000 Earnings on Investment 58002 Net Increase (Decrease) in Fair Value 58006 Interest Earned on Advanced Received 59000-029 Transfer from Fund 29 TOTAL SELECT STREET REVENUES EXPENDITURES 05917660 SELECT STREET CONSTRUCTION 66100 Land 66220 Improvements Other than Buildings 69011 Reserve Appropriation 05917661 OCTA BRISTOL STREET CORRIDOR 66100 Land 66220 Improvements Other than Buildings 05917663 HUTA 2103 GAS TAX 66220 Improvements Other than Buildings 05917665 HUTA GAS TAX - RMRA 66220 Improvements Other than Buildings ACTUAL ACTUAL PROJECTED PROPSED FY 15-1.6 FY 16-17 FY 17-18 FY 18-19 1,060,602 2,498,023 3,220,601 935,000 4,884,990 13,861,450 5,305,636 1,120,000 0 6,000 0 0 113,149 570,663 2,141,755 0 180,133 71,832 70,000 70,000 135,626 105,490 102,726 100,000 153,034 (268,506) 0 0 47,311 52,496 21,695 15,000 1,616,968 141,417 314,006 5,868,325 8,191,813 17,038,865 a,l 6,988,325 326,572 2,962,970 556,614 0 757,937 385,230 1,124,512 935,000 0 0 0 185,000 1,084,509 3,348,200 1,681,126 1,120,000 3,198,548 10,426,995 4,318,215 0 1,747,088 3,385,890 1,132,219 0 4,945;636 13,812,884 5,450,434 0 2,619,855 141,417 451,638 200,000 2,619,855 141,417 451,638 200,000 0 0 56,945 5,668,325 0 0 56,945 5,668,325 05917667 ITUTA GAS TAX - SBI STATE LOAN REPAYMENT 66220 Improvements Other than Buildings 0 0 0 0 0 0 0 0 TOTAL SELECT STREET EXPENDITURES 8,650,000 17,302,501 7,640,143 6,988,325 �. CAPITAL FUNDS PROJECTS fly 18-19 05917660 SELECT STREET CONSTRUCTION - Congestion Mitigation & Air Quality Improvement Program (CMAQ) TRAFFIC IMPROVEMENTS 200,000 Traffic Safety/Mobility Hazard Avenue Protected Bike Lanes: Euclid to Harbor 935,000 SUBTOTAL SELECT STREET CONSTRUCTION - CMAQ PROJECTS 935,000 05917663 HUTA GAS TAX - See. 2103 376,000 STREET IMPROVEMENTS 300,000 Planning 980,000 Pavement Management 50,000 Project Development 50,000 Right -of -Way Management 50,000 Curb, Gutter, Sidewalk Improvements Omnibus Concrete 50,000 SUBTOTAL HUTA GAS TAX - SEC. 2103 PROJECTS 200,000 05917665 HUTA GAS TAX - RMRA (Road Maintenance & Rehabilitation Account) Arterial Street Rehabilitation Main Street Rehabilitation: Dyer to Warner 600,000 Main Street Slurry Resurfacing: I st to Civic Center 376,000 Raitt Street Slurry Resurfacing: Edinger to McFadden 300,000 Raitt Street Rehabilitation: McFadden to Civic Center 980,000 Edinger Avenue Rehabilitation: Raitt to Bristol 900,000 Bristol Street Rehabilitation: MacArthur to Railroad (N/O Alton) 700,000 Alton Avenue Rehabilitation: Raitt to Bristol 1,035,000 McFadden Avenue Rehabilitation: Fairview to Raitt 90,325 1 st Street Slurry Resurfacing: City Limit to Newbope 687,000 SUBTOTAL HUTA GAS TAX - RMRA PROJECTS 5,668,325 TOTAL SELECT STREET CONSTRUCTION PROJECTS 6,803,325 7-11 CAPITAL FUNDS PURPOSE: The Moving Ahead forProgress in the 21st Century Act (MAP -21) went into effect on October 1, 2012. It continued the Highway Safety Improvement Program (HSIP) as a core Federal -aid program. The goal of the program is to achieve a significant reduction in trafficfatalifies and serious injuries on all public roads, The HSIP requires a data -driven, strategic approach to improving highway safety on all public roads that focuses on performance. EXPENDITURES ACTUAL ACTUAL PROJECTED PROPOSED 14717611 Street Safety Projects FY 15-16 FY 16-17 _F'Y 17-18 FY 18-19 REVENUES 57 0 99 0 14717002 Street Safety Projects 25,914 108,152 44,477 0 52001 Federal Grant-, - Indirect 80,969 999,383 974,209 0 TOTAL STREET SAFETY PROJECTS REVENUE 80,969 999,383 974,209 0 EXPENDITURES 14717611 Street Safety Projects 61110 Part-Tirne Retirement 57 0 99 0 65205 Internal Depts. Personnel Charges 25,914 108,152 44,477 0 66220 Improvements Other than Buildings 283,755 1,615,456 520,003 0 TOTAL STREET SAFETY PROJECTS EXPENDITURES 309,726 1,723,608 564,580 0 ON CAPITAL FUNDS PURPOSE: In 2013, Governor Brown signed legislation creating the Active Transportation Program (ATP). The ATP consolidates existing federal and state transportation programs, including the Transportation Alternatives Program (TAP), Bicycle, Transportation Account (BTA), and State Safe Routes to School (SR2S), into a single program with a focus to make California a national leader in active transportation. The purpose ofATP is to encourage increased use of active modes of transportation by (1) increasing the proportion 0 of trips accomplished by biking and walking, (2) increasing safety and mobility for non -motorized users, (3) advancing active transportation efforts of regional agencies to achieve greenhouse gas (GHG) reduction goals, (4) enhancing public health, (5) ensuring that disadvantaged communities fully share in the benefits of the program, and (6) providing a broad spectrum cfprojects to benefit many types of active transportation users. The ATP is adminiscred by the Division of Local Assistance, Office of Active Transportation and Special Programs. REVENUES 14817002 Traffic System Management 52001 Federal Grants - Indirect 52025 State Grants -Direct TOTAL TRAFFIC SYSTEM MANAGEMENT EXPENDITURES ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17.18 FY 18-19 38,433 0 0 0 217,049 1,863,851 170,504 13,237,000 255,482 1,863,851 170,504 13,237,000 14817611 TRAFFIC SYSTEM MANAGEMENT 66220 Improvements Other then Buildings 3,840 0 0 0 TOTAL, TRAFFIC SYSTEM MANAGEMENT GRANTS 3,840 0 0 0 14817613 ATP 66220 improvements Other than Buildings 459,610 2,421,529 2,011,777 11,282,000 14817614 ATP - SBI AUGMENTATION 66220 Improvements Other than Buildings 0 0 0 1,955,000 TOTAL ACTIVE TRANSPORTATION PROGRAM GRANTS 459,610 2,421,529 2,011,777 13,237,000 TOTAL TRAFFIC SYSTEM MANAGEMENT 463,450 2,421,529 2,011,777 �13,237 000 PROJECTS FY 18-19 14817613 Active Transportation Program (ATP) TRAFFIC IMPROVEMENTS Traffic Safety/Mobility Civic Center Drive Bike Boulevard: Broadway to Santiago 3,469,000 Edinger Avenue Protected Bikes Lanes: Santa Ana River to Bristol 1,924,000 Lincoln Pedestrian Trail: Park Lane to Santiago Creek 1,150,000 Santa Ana and 5th Street Protected Bike Lanes 4,484,000 Sepulveda Safe Routes to School Project 255,000 SUBTOTAL ACTIVE TRANSPORTATION PROGRAM (ATP) PROJECTS 11,282,000 14817614 Active Transportation Program (ATP) - Augmentation Funds STREET IMPROVEMENTS Curb, Gutter, Sidewalk Improvements First Street Pedestrian Improvements 540,000 TRAFFIC IMPROVEMENTS Traffic Safety/Mobility West Willits Street Protected Bicycle Lanes 495,000 Davis Elementary SRTS 920,000 SUBTOTAL ACTIVE TRANSPORTATION PROGRAM (ATP) AUGMENTATION FUND PROJECTS 1,955N0 TOTAL TRANSPORTATION SYSTEM MANAGEMENT GRANT PROJECTS 13,237,000 7-13 CAPITAL FUNDS PURPOSE. The City funds a variety of capital projects with the use of state grants. Current projects are listed below. REVENUES 161 STATE CAPITAL GRANTS 50001 Balance From Prior Year 52025 State Grants - Direct TOTAL STATE CAPITAL GRANTS REVENUES EXPENDITURES 16113262 State Resources Agency Grant 66220 Improvements Other Than Buildings 16113266 Prop 84 Park Project 66220 Improvements Other Than Buildings 69135 Payment to Subagent 16113267 Housing Related Parks Program 66220 Improvements Other Than Buildings 16113268 Ca, Youth Soccer and Recreation Dev. Prog. 66220 Improvements Other Than Buildings TOTAL STATE CAPITAL GRANTS EXPENDITURES ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 0 0 4,101,806 1,544,990 1,030,800 0 0 1,000,000 11030 8-00 0 4,101,806 2,544,990 0 326 0 539,390 0 326 0 539,390 15,492 (3,949) 41,779 0 118,153 22,081 4,060,027 487,490 133,644 18,133 4,101,806 487,490 1,030,900 0 0 518,110 1,030,900 0 0 518,110 0 0 0 1,()00,000 0 0 0 1,000,000 1,164,444 18,459 4,101,806 2,544,990 PROJECTS Center Street -Urban Greening -State Resources Agency Roosevelt/Walker Center -Prop 84 Sixth Street and Lacy Street Park Site -Housing Related Parks Santa Anita Synthetic Turf Soccer Field -California Youth Soccer and Recreation Development TOTAL PROJECTS 7-14 539,390 487,490 518,110 1,000,000 2,544,990 CAPITAL FUNDS PURPOSE: The Habitat Conservation Fund Program was established by the California Wildlife Protection Act of 1990 (The Mountain Lion Initiative), It provided funds for acquisition, enhancement, and restoration of wildlife areas, including programs and traits that bring urban residents into parks and wildlife areas. The grant required a 50 percent match from a non -state source. REVENUES 16913002 RECREATION GRANTS REVENUE 52025 State Grants -Direct 52040 Grant -Other 58000 Earning On Investments TOTAL RECREATION GRANTS REVENUES EXPENDITURES ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 36,448 0 0 0 0 0 36,448 0 0 0 0 0 0 0 0 0 16913262 HABITAT CONSERVATION FUND 66220 linproveiiientsOther Than Building 19,240 0 0 0 TOTAL RECREATION GRANTS CAPITAL EXPENDITURES 19,240 0 0 0 7-15 CAPITAL FUNDS PURPOSE: This funding source is made available by the State of California, Department of Parks and Recreation. This competitive grant program was established under the Transportation Equity Act for the 21 st Century and provides funds annually for recreational trails and trail -related projects. Approximately $2.2 million per year is available for non -motorized projects. ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 REVENUES 17213002 NATIONAL RECREATION TRAILS FUND ACT 52001 Federal Grant -Indirect 1,000 0 0 0 52025 State Grants -Direct 109,000 0 0 0 58000 Earning on Investments so 165 0 0 TOTAL RECREATION GRANTS REVENUES0 10 �50 165 0 0 EXPENDITURES 17213240 NATIONAL RECREATION TRAILS FUND ACT 66220 Improvements Other Than Building 0 0 0 0 TOTAL RECREATION GRANTS EXPENDITURES 0 0 0 0 7-16 CAPITAL FUNDS PURPOSE: In accordance with Section 34-191 of the Santa Ana Municipal Code, the City has been divided into drainage assessment areas. The fee establishedfor each drainage area is based on the need.for drainage facilities in each area as shown in the City's Storm Drain Master Plan. 7-17 ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 REVENUES 20117002 LOCAL DRAINAGE AREA NO. 2 58000 Earning on Investments 0 1 1 0 20217002 LOCAL DRAINAGE AREA NO. 2 58000 Earning on Investments 15 14 11 0 20317002 LOCAL DRAINAGE AREA NO, 3 58000 Earning on Investments 7,552 7,255 5,629 0 20417002 LOCAL Local Drainage Area No. 4 58000 Earning on Investments 22 10 8 0 20517002 LOCAL DRAINAGE AREA NO. 5 58000 Earning on Investments 13 6 4 0 20617002 LOCAL DRAINAGE AREA NO. 6 58000 Earning on Investments 9 8 7 0 20717002 LOCAL DRAINAGE AREA NO. 7 58000 Earning on Investments 3,491 3,357 2,414 0 20917002 LOCAL DRAINAGE AREA NO, 9 58000 Earning on Investments 0 8 5 0 21017002 LOCAL DRAINAGE AREA NO. 10 58000 Earning on Investments 171 165 129 0 21117002 LOCAL DRAINAGE AREA NO. 11 58000 Earning on Investments 23 1 2 0 21217002 LOCAL DRAINAGE AREA NO. 12 58000 Earning on Investments 1 0 0 0 21317002 LOCAL DRAINAGE AREA NO. 13 58000 Earning on Investments 52 26 20 0 22117002 LOCAL DRAINAGE AREA 1 50500 Drainage Fee 91,484 65,377 8,456 0 58000 Earning on Investments 7,474 7,782 6,258 0 22217002 LOCAL DRAINAGE AREA H 50001 Prior Year Carry Forward 0 0 0 388,000 50500 Drainage Fee 26,620 15,932 6,622 0 58000 Earning on Investments 9,581 9,172 6,796 0 7-17 CAPITAL FUNDS 7,77, �77,77,77 77 RA -0 JF "'w P" ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 22317002 LOCAL DRAINAGE AREA III 50001 Prior Year Carry Forward 0 0 0 100,000 50500 Drainage Fee 11,788 0 0 0 58000 Earning on Investments 5,20 5,073 3,568 0 22417002 LOCAL DRAINAGE AREA IV 50500 Drainage Fee 42,019 132,830 38,991 0 58000 Earning on investments 1,503 1,931 2,689 0 22517002 LOCAL DRAINAGE AREA V 50500 Drainage Fee 1,627 22,329 45,863 0 58000 Earning on Investments 1,029 1,210 1,062 0 22617002 LOCAL DRAINAGE AREA VI 50500 Drainage Fee 810 1,201 0 0 58000 Earning on Investments 1,479 1,503 1,169 0 TOTAL LOCAL DRAINAGE AREA FUND REVENUES 211,976 275,192 129,703 488,000 EXPENDITURES 20117660 LOCAL DRAINAGE AREA NO. 1 66220 improvements Other than Buildings (242) 0 0 0 20217660 LOCAL DRAINAGE AREA NO. 2 66220 improvements Other than Buildings 50 0 0 0 20317660 LOCAL DRAINAGE AREA NO. 3 66220 Improvements Other than Buildings 1,321 0 0 0 20417660 LOCAL DRAINAGE AREA NO, 4 66220 improvements Other than Buildings 1,401 0 0 0 20517660 LOCAL DRAINAGE AREA NO. 5 66220 h-nprovements Other than Buildings 854 0 0 0 20717660 LOCAL DRAINAGE AREA NO. 7 66220 Improvements Other than Buildings 611 0 95,799 0 20917660 LOCAL DRAINAGE AREA NO, 9 66220 Improvements Other than Buildings (3,499) 0 0 0 21117660 LOCAL DRAINAGE AREA NO, 11 66220 Improvements Other than Buildings 2,237 0 0 0 21217660 LOCAL DRAINAGE AREA NO. 12 66220 Improvements Other than Buildings 240 0 0 0 21317660 LOCAL DRAINAGE AREA NO. 13 66220 Iniprovements; Other than Buildings 6,173 0 0 0 22117660 LOCAL DRAINAGE AREA 1 66220 Improvements Other than Buildings 12,548 23,777 0 0 22217660 LOCAL DRAINAGE AREA 11 66220 Improvements Other than Buildings 46 69,796 176,873 388,000 7-18 CAPITAL FUNDS PROJECTS FY 18-19 22217660 LOCAL DRAINAGE AREA 11 STREET IMPROVEMENTS Street/Bridge Improvements & Widening Bristol Street improvements and Widening: Phase 3B - Washington to 17th 388,000 22317660 LOCAL DRAINAGE AREA III UTILITYIDRAINAGE/LIGHTING IMPROVEMENTS Storm Drain/Water Quality D-03 Channel Improvements at Alton Avenue 100,000 TOTAL LOCAL DRAINAGE AREA FEES PROJECTS 488,000 7-19 ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17-18 FY 18-19 22317660 LOCAL DRAINAGE AREA III 66220 Irnprovernents Other than Buildings 0 11,408 37,704 100,000 22417660 LOCAL DRAINAGE AREA IV 66220 Improvements Other than Buildings 7,585 0 0 0 22517660 LOCAL DRAINAGE AREA V 66220 briprovernents Other than Buildings 1,505 0 80,000 0 22617660 LOCAL DRAINAGE AREA VI 66220 bnprovements Other than Buildings 601 0 0 0 TOTAL LOCAL DRAINAGE AREA EXPENDITURES 31,431 104,980 390,375 488,000 PROJECTS FY 18-19 22217660 LOCAL DRAINAGE AREA 11 STREET IMPROVEMENTS Street/Bridge Improvements & Widening Bristol Street improvements and Widening: Phase 3B - Washington to 17th 388,000 22317660 LOCAL DRAINAGE AREA III UTILITYIDRAINAGE/LIGHTING IMPROVEMENTS Storm Drain/Water Quality D-03 Channel Improvements at Alton Avenue 100,000 TOTAL LOCAL DRAINAGE AREA FEES PROJECTS 488,000 7-19 CAPITAL FUNDS PURPOSE: Park Acquisition and Development fees are charged to developers for all residential development in order to allow the City to maintain adequate green apace and recreational facilities for the City's population as it increases as a result ol'such residenfial development. These fees are tho primary source of funding for development unitnnccjuent, and renovation oftlie City's parklands. REVENUES 30113002 REC/COM SVCS ACQ & DEV ACTUAL ACTUAL PROJECTED PROPOSED EY 15-16 FY 16-17 FY 17-18 FY 18.19 57304 Rancho Santiago ReirabursomentIPR 0 0 0 0 58000 Earnings on Investments 0 37,840 20,234 275,930 66220 0 37,840 20,234 275,930 31113002 RESIDENTIAL DEVELOPMENT DISTRICT I Improvements Other than Buildings 245,146 20,622 912,170 50001 Prior Year Carry Forward 0 0 0 2,452,965 57991 Miscellaneous 835,269 1,419,945 165,062 0 59000 Earnings on Investments 8,547 13,809 28,250 28,250 843,816 1,433,753 193,312 2,481,215 31213002 RESIDENTIAL DEVELOPMENT DISTRICT 2 50001 Prior Year Carry Forward 0 0 0 3,780,230 57000 Expense Reimbursement 0 0 10,106 0 57991 Miscellaneous 1,561,417 550,274 260,079 0 58000 Earnings on Investments 43,353 40,077 43,095 43,000 1,604,770 590,351 313,280 3,823,230 31313 002 RESIDENTIAL DEVELOPMENT DISTRICT 3 50001 Prior Year Carry Forward 0 0 222,122 1,945,655 57991 Miscellaneous 13,688 15,941 1,191,451 0 58000 Earnings on Investments 25,740 23,144 23,675 23,675 39,427 39,085 1,437,248 1,969,330 31413002 RESIDEN'I'IALDEVELOPMENT DISTRICT` 4 50001 Prior Year Carry Forward 57000 Expense Reimbursement 57991 Miscellaneous 58000 Earnings on Investments TOTAL PARK ACQUISITION AND DEVELOPMENT EXPENDITURES 30113260 RESIDENTIAL DEVELOPMENT DISTRICT 1 62300 Contract Services - Profbssional 66220 Improvements Other titan Buildings 31113260 RESIDENTIAL DEVELOPMENT DISTRICT 1 66220 huprovements; Other than Buildings 31213260 RESIDENTIAL DEVELOPMENT DISTRICT 2 66220 Improvements Other than Buildings 69135 Payment to Subagent 31213261 RES. DEV. DISTRICT 2 - IN LIEU 66220 Improvements Other than Buildings 68000 Transfer to Fund 417 31313260 RESIDENTIAL DEVELOPMENT DISTRICT 3 65205 Internal Departments 66200 Building Improvement 66220 Improvements Other than Buildings 69135 Payment to Subagent 31313261 RES. DEV. DISTRICT 3- IN LIEU 66220 improvements Other than Buildings 31413260 RESIDENTIAL DEVELOPMENT DISTRICT 4 65205 Internal Dcparn-nonts 66220 Improvements Other than Buildings TOTAL PARK ACQUISITION AND DEVELOPMENT ACTUAL 0 0 902,170 FY 15-16 0 561 0 424,346 236,266 10,006 0 5,252 9,880 10,055 10,000 429,598 245,146 20,622 912,170 2,917,611 2,346,175 1,984,696 9,461,875 ACTUAL ACTUAL PROJECTED PROPOSED FY 15-16 FY 16-17 FY 17.18 FY 18-19 0 37,340 20,234 275,930 Soo 0 0 _20,234 0 500 37,340 58,985 275,930 96,963 19,625 4,786 2,481,215 96,963 19,625 4,786 2,481,215 1,727 0 116,218 0 58,985 0 2,540,355 0 0 0 0 0 0 500,670 1,727 116,218 58,985 3,041,025 592,751 499,531 75,464 782,205 555,000 0 0 0 1,147,751 499,531 75,464 782,205 18,909 23,352 572 0 0 185,023 1,152 0 20,920 103,451 0 420,665 0 0 222,122 175,460 39,829 311,826 223,846 596,125 0 D 31,338 1,373,205 0 D 31,338 1,373,205 0 0 1,631 0 16,134 29,418 29,754 912,170 16,134 29,419 31,385 912,170 1.302,904 X446 OQ3_8� 9,461.875 ME N PURPOSE: CAPITAL FUNDS The Police Administration and Holding Facility Lease Revenue Bonds, Series 1994A were issued in March 1994 for $107,399,438.50 at a 5.80% yield. In February 2004, the City issued a Lease Revenue Refunding Bonds Series 2004A to defease a portion of the $107,399,438.50 in the aggregate principal amount of $38,830,000 at an average yield of 3.0455 % The refunding gave the City a net present value savings of$ 3,282,010. This program shows the debt service payment schedule to defease the balance of the 1994 Lease Revenue Bonds and the Refunding Lease Revenue Bonds Series 2004A, ACTUAL ACTUAL ESTIMATED PROPOSED FY 15.16 FY 16-17 FY 17-18 FY 18-19 REVENUES 40019002 POLICE BUILDING DEBT SERVICE 58000 Earnings on Investments 23,781 0 58005 Investment Income -Trustee 4 0 59000-11 Transfer From General Fund 11 4,612,190 4,622,660 4,622,660 TOTAL POLICE BUILDING DEBT SERVICE FUND 4,635,975 0 4,622,660 4,62L,660 EXPENDITURES 40019020 POLICE BUILDING DEBT SERVICE 62300 Other Contractual Services 67300 Bond Principal 67310 Bond Interest TOTAL POLICE BUILDING DEBT SERVICE FUND ACTUAL ACTUAL ESTIMATED FY 15-16 FY 16-17 FY 17-18 6,528 10,000 2,672,500 3,017,500 1,939,688 1,595,160 4,618,716 0 4,622,660 7-21 PROPOSED FY 18-19 10,000 3,017,500 1,595,160 4,622,660 CAPITAL FUNDS `'ohce Building Debt A -A 4 Schedule 4x PROGRAM 5, f CITY OF SANTA ANA POLICE BUILDING DEBT SERVICE FUND REFUNDING LEASE REVENUE BONDS SERIES 2004A SCHEDULE OF ANNUAL DEBT SERVICE Total Annual Fiscal Principal Interest interest & Principal Year Repayment payments — Payments 2018-2019 3,205,000 1,406,563 4,611,563 2019-2020 3,407,500 1,206,250 4,613,750 2020-2021 3,620,000 993,282 4,613,282 2021-2022 3,845,000 767,032 4,612,032 2022-2023 4,085,000 526,719 4,611,719 2023-2024 4,342,500 271,407 4,613,907 TOTAL 22,505,000 5,171,251 27,676,251 Fiscal Year begins.hdy Ist, and ends Am 30th. The annual debt service is, due in two oistallments, 7/1 and 1/1, Ady's payment is processed M June qfthe prior fiscal year. Debt Service Reserve Fuod (DSPF) 7-22 CAPITAL FUNDS PURPOSE: In June 2014, the Santa Ana Financing Authority executed the 2014 Private Lease Financing in the amount of $45.1 million with three private placement providers: TPB Investment, Inc. ($22.0 million), Compass Mortgage Corporation ($10.0 trillion), and Capital One Public Funding, LLC ($13.1 million). Of the proceeds received, the City used $8.0 million to refinance the outstanding 1998 Certificate of Participation (City Hall Expansion Project), These issues will mature serially beginning on January 1, 2015 through 2028. The remaining $37.0 million of the proceeds was used to partially advance refund the 1994 Police Administration and Holding Facility Lease Revenue bonds. These issues will mature serially beginning on July 1, 2015 through 2024, The advance refunding resulted in a cash flow difference of $2.6 million and an economic gain of $2.1 million. ACTUAL ACTUAL PROJECTED PROPOSED FY 1546 FY 16-17 FY 17-18 FY 18-19 REVENUES 40419002 2014 LEASE FINANCING 59000.11 Transfer From Fund 11 4,954,510 4,956,840 4,956,475 4,950,743 59000-86 Transfer From Fund 86 115,765 116,105 115,570 115,570 59000-101 Transfer From Fund 101 96,596 96,985 96,435 96,435 59301 Financing Proceeds 0 0 0 0 TOTAL LEASE FINANCING DEBT SERVICE FUND 5,166,871 5,169,830 5,168,480 5,162,748 7-23 ACTUAL ACTUAL PROJECTED PROPOSED EXPENDITURES FY 15-16 FV 16-17 FV 1748 VY 18-19 40419020 2014 LEASE FINANCING 62300 Contract Services -Professional 0 11,000 11,000 11,000 67300 Bond Principal 3,755,000 3,885,000 4,015,000 4,145,000 67310 Bond Interest 1,400,867 1,273,826 1,142,480 1,006,748 67401 Insurance Cost 0 0 0 0 67403 Payment to Bond Escrow Agent 0 0 0 0 TOTAL LEASE FINANCING DEBT SERVICE FUND 5,155,867 5,169,826 5,168,480 5,162,748 7-23 CAPITAL FUNDS COSA 2014 Lease Ftnancmg Debi Servicer ti PROGRAM " < Fund 404 �N CITY OF SANTA ANA REFUNDING OF 1994 PD REVENUE BOND (PARTIAL) AND 1998 CITY HALL COP SCHEDULE OF ANNUAL DEBT SERVICE Total Annual Fiscal Principal Interest Interest & Principal Year Repayment Payments Payments 20182019 4,145,000 1,006,748 5,151,748 2019-2020 4,290,000 866,545 5,156,545 2020-2021 4,440,000 721,348 5,161,348 2021-2022 4,585,000 571,157 5,156,157 2022-2023 4,740,000 416,066 5,156,066 2023-2024 4,895,000 255,743 5,150,743 2024-2025 645,000 90,094 735,094 2025-2026 665,000 65,531 730,531 2026-2027 695,000 40,031 735,031 2027-2028 720,000 13,500 733,500 TOTAL 29,820,000 4,046,761 33,866,761 Fiscal Year begins July 1st and ends June 30th. The annual debt service is due in two installments, 7/1 and 1/1. July's payment 1processed in June of the prior fiscal year. 7-24 CAPITAL FUNKS PRIOR YEAR PROJECTS 41818832 Affordable Housing Sustainable Communities Program TRAFFIC IMPROVEMENTS Traffic Safety / Mobility Bush Street Bicycle Boulevard TOTAL PRIOR YEAR AHSC PROGRAM PROJECTS ow FY 17-18 1,288,000 1,288,000 AM I MIMI -A:ILTI 0, ho lmla�a a Ll CITY OF SANTA ANA CAPITAL IMPROVEMENT PROGRAM (CIP) FY 2018/2019 CIP PROJECTS BY CATEGORY PROJECTS STREET IMPROVEMENTS Alley Rehabilitation TOTAL Alley Improvement Program $150,000 Subtotal Alley Rehabilitation $150,000 Arterial Street Rehabilitation st Street Slurry and Resurfacing: City Limit to Newhope $687,000 . ..... ...... ........ . ..,,......,,.,,,,,,„..,..,...,.u......,.,,, ,,.,.,,„.,,,,..,,.,,.,,.,,$1,035,040 ......... .$1,035,000 Bristol Street Rehabilitation: MacArthur to Railroad (N/O Alton) .......... $700,000 ton: Raitt to Bristol $900,000 am Street Rehabilitation: Dyer to Warner $600,000 Main Street Slurry Sea] and Resurfacing: I st to Civic Center $376,000 McFadden Avenue Rehabilitation: Fairview to Raitt .......... ....... .... . $1,094,861 Raitt Street ......... ........ . ..... .............. ZliZZ': McFadden to Civic Center $980,000 �Raitt Street Slurry Seal�and Resurfacing: Edinger to McFadden $300,000 Subtotal Arterial Street Rehabilitation $6,672,861 Curb, Cutter, Sidewalk Improvements Punt StreeE Pedestrian Itnprovements...... .... .. .......... $540,000 $50,000 Subtotal Curb, Gutter, Sidewalk Improvements $590,000 Local Street Resurfacing .. ......... ........ ..... Local Street Preventative Maintenance $2,000,000 Subtotal Local Street Resurfacing $2,000,000 Neighborhood Street Resurfacing Residential Street Repair Program $748,784 Subtotal Neighborhood Street Resurfacing $748,784 Planning .. .... ..... ........ .... * ...... .......... * ... .. ......... ...... .... ........ ..... ....... ........... .. .. ............ ""'$' 2* 0 0' 0-0” ..... . ..... .......... .... ....... .. ...... ...... Project Development $150,000 Way Management $150,000 Subtotal Planning $550,000 Street/Bridge Improvements & Widening Bristol Street improvements and Widening: Phase 3a - Civic Center to Washington $200,000 Bristol Street hnprovements and Widenurg: Phase 313 - Washington to 17th $388,000 Bristol Street hnprovements and Widening: Phase 4 - Warner to St. Andrew (Py) $1,000,000 ....... . ,,h,....,..,..,.,,. Warner Avenue Im rovements: Phase 2 - Oak Street to Grand Avenue ..... ............ . .1-1-1-111-11-11-11 .".— $485,635 Snbtotal Street/Bridge Improvements & Widening $2,073,635 TOTAL STREET IMPROVEMENTS 8-1 $12,785,280 Z-8 000'sp8s Xj!junb ja)vM/uIvz(I tujojS Itqo;qnS 000'96$ ......... .... . .... . .... .. IDOFOJd wmdeDiajumumiS )puj finquyj 000'059$UOTMS ........... Jp-I Mm(I UUGIS Oullssololoptif) JQ;)4S js.1!'q . ........................ ......... . . ....... ... ....... ..... ..... ... ............ . 000,001s .... ........ .......... ... . ...... 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"J!I!qolv /Xrjus a!jjujl 000,59t$ SjUaUlMoAdiul alljvjL lulolqnS 0004001s juamaDvida-d juaiadutba lVals Ouinli, ........... . ..... ......... . ...... .. ...... ........ . ......... -1 ..... ......... .. {700,0MleuOls .'�...�.11�.�,��..�.�'..".,...� . ............ - .. . .......... O!JJL'll joalls UEUN 000'91$ UOljPZluo.rgDing luaSTS OW.RIL/aOUtON/PA]qaAO.UJUOPIBD SjU4tU4AwdmI 3ijjujj, 69V'£49$ tuiuur-ld lu4olqjiS 000'05$ jWUld0jaAaCI PO(Old / PPS 0111=1 ..... ...... .. .... ...... ..... ..... ... ....... ............. ..................... 000'm s"Llid luOul-12MM OWN, 11.11.1--.1 I..,.�,.,,,�.�,,�.,,.11,11.,l"..�,-.l"..,��",�, ....... ... . ....... . ...... . .. . . . ..... . ...... ... ..... . ...... ......... .. . ... ................ 69t'Ml (Ad) il?opans DO .......... .......... 000,09s jumudola/w(I joorwd ouuj aTU ...... .. ..... .... . ... ....... . ... .... .........Suluuuld SJ,NaNaAOIIdWI �IAJVHI III Slaaro'da ANOf)'ffl'VD Aff S139f OHd M 6TOZ/8TOZ AJ U10) IVVHDONd JLNHW'AAO'ddWI'IVJLld'VD VNN 'VINVS AO Alla CITY OF SANTA ANA CAPITAL IMPROVEMENT PROGRAM (CIP) FY 2018/2019 CIP PROJECTS BY CATEGORY (PROJECTS Street Light Improvements TOTAL Street Light Re -wiring and Repairs $130,000 Subtotal Street Light Improvements $130,000 Water Improvements ,,,,,,,,,,,,,,,,,,,,,,„,,,.,.,,..,,..,.,..,,..,.,,.,,.,,.,,,,,..,..,.,..,,,,.,,,.,,,,.,,,..,.,,..,.,,.,,,,..,..,,,,,,,,,.,,.,,,,,.,..,,.,,,,,,.,,,,....... ,,..... ,..,,,..,..,.,,...,,.,,,,....,.,.,.....,. Bristol btrtet Water Maui hn rovements Phase 4 - Warner to Saint Andrew $1,600,000 ......................................................,,..,.,,.,,...,,.,,.,..,,,,.,,,„,.,..,,,,„,.,,,.,..,,..,.,,,,,..,,,,,,,,,,,.,,.w,,,.,.».„,»,„,.,,,,,.......... »..,,.,.,,,,,,,.,,,,..,.,.,,,,...,..,,,,.,,,,,.,,,,.,.,n,.,,.,,,,.,...,. Cambridge Pump Station Entry Improvements $250,000 ,„...,.».,,,,.,,,,............ ....... .... .......... ..... ,.,.,,,,.,,,., .,,. ...... ..... .......... ..... ,..., .„ .„.„ .......„........ ...,.....,.,..,...,,.,.,..., Washington Well Site hnprovements $250,000 Subtotal Water Improvements $2,100,000 TOTAL TITILITY[DRAINAGE/LIGRTING IMPROVEMENT'S $4,000,000 IV. CITY FACILITY IMPROVEMENTS Park Facility Improvements 6th and Lacy Park Improvement (PY) $415,066 Chepa's Park Playground• CPRS Supported„.............................................................................................,,..,.,..,..,,.,.,.,.,,.,,,,..,.,.,,,..,,..,,....,.,,(PY).,,,.,.,,.,,.....,,,,.,.,,..,.,.,„, .,.$75,000 Chepa's Park Storage ,,,,,,,,,,,,,,,,,,,...,,,,.,,,,,..,,..,,,.,,,,,.,,,..,....,.,,,,.,.,,.,,,,.,,.,,,,,..,,,,..,,.,...,...,„..»..,.,,,.0.,., ......... ,..,,......... ..$20,000 EhSalvador-Replace Swimming Pool Filter..................................,...,......,.,,.,.,.,.,,,,......,,.,,.,.,.,..,,,.,,.,.,...,.,.,...,.,,.,,,.,.,,.,.,..,..,.,..,.,.,„,,,.,.,.,....,..,,„...,.,,„,„,.,,,.,.,.,,,,,.,,.,,,,,.,,,,, ..$20,000 emonal Swimming Pool Replastering»..,,...,.,,...,.,.,,...,.,.,,.,..,.,.,..,,....,.....,..,,,..............................................,,.,.,..,.,,.....,..,,...,...,,.,..,,..,,.,.,..,.,,...,..,..,...,n,,.,,„.,,.,....,.,.,.,.,» $100,000 Roosevelt! Walker Park Emprovements... .......... .......... .... ...... ...... ..... ..... ............ ...... .... ....... ..................... ....... ................ ..... ........... ........... .............. ................. .... ........... ..{PY}....... ...... ..... .............. $400,000 RositaPark Balltield Lighting,.Renovation°.»...,.,.,,„,,,,.,,,,.,.,.,,,......................„...,.,w..,.,...,,.,,,.,,,,...,..,, .,.,,.,.,,.,».,..,,.,..,,..»...,,,„,..,...,..,..,...,.,..,,.....,.,......,.,»,..,,,,.�$350,OOU „SalgadWSw coning Pool Replastering,,,,.,..,.,.,..,.......,,.,.,,,,,,,,,,,,,,,,,,.,..,,,,,.,,...,,....,.,,..,..,....,,.,,.,»,,....,....,,,.,,,,.,..$80,000 „Sandpointe Paseo Security Lighting,.,,..,,.,...,..,.....,.,.,.,.......,,....,....,n.,,...,.....,..,.,.......,.,.,...,,...,.,,.,..,n,....,.,.,.,...m...,....,...,n,.....,,(PYj.,..,„.,. ...,„...,.,, .....,,,, .,,$6(,000 Santa Anita Center ........ .... ..»...................„..,..,,,..,.,,.,,.,,.,.,,..»,..,.,..,,.., ..,n,..,,.,,,,,.,,,,...,.,,,..,.,.,,,,,.,,,v,„,.»,,,.,.,„.,,.,.,,,,.,,„......,v, ,.....,,„ ..$100,000 .......................�,.,.,,,,,.,.,,..,..,,..,,.,,...,,..,,,�.,.,,.,.,.,»,...,.,,...,...,.,,.,.,,,..,,,.,,,,,.,�..,..,,$3,648,784 antaAnitaSwimming Pool Replaster ng,.,..,..»,,.................».»...,.,..,.,..,,..,,........,,....,,.,.,,......,,.,.,.,,,.....,.,..,,......,......,.�,.,,.,,......,...,,..,, .......,..,.,..,..„,.�..,�..,,,,,.,, .,,$80,000 Santa Anita Roplace�Swimming Pool Filter.,...,......,$20,000 Santiago�Park�Gas llousa �Aroa hnprove�nents",..,.,,.......... .,..,....,.,...... ...... ,,,,.,.,.,,,.,,.... ........... ... ... ,..,.,,,... ,,.,.,.,.,..,.,..,,m,....,.,...,,,„»,...,.»...... .................400,000 .,................w....,....,....,.....,..,.,.wan»,...,..,,,,.......»,......,.,,,.,.,,.,.,...,,.,,...,„,.,,.,,..,..„,,......,,.....,»»,.,...,.....,.,,.,,,.,., ,.,...,,..........,.,..»,,,.,,,,..,.,..».,.,....».,,.,.,..,,,...,..,.»,..»..,..,»..,,....,.,...,.. Thornton Park (Kiis Barrier Free Park} Electrical/Restroom (Py) ,.,.,,............_.....,_....,., $142,700 (PY)„,,.,..,.,,.,..,,,,,,..,,...,,,,, ..$91,750 Subtotal Park Facility Lnprovements Zoo Facility Improvements $6,004,300 Santa Ana Zoo Amazon's Edge Giant River Otter Habitat (Py) $134,760 Santa AnaZoo�AZAhnprovements.».....,,,,.,.,.,,.,.,,...�,(PY).�$365,243 ,.Santa..,Ana�Zao Master Plan.,,...,.,.�.,,..,,.,.,..,,...,..,...,,.,.........,..,,..,.,.,..,,....,.,,.....,...,...,,.,...,.,.,,.,.,,.....,...,.,,,,,,,,,,,,,,.,..,...,,....,...,,...,...,,,,,,,....,,...(PY).,....,..,,,....,...,.,.,,.,,.,, .,,$78,038 Subtotal Zoo Facility Improvements $578,041 TOTAL CITY FACILITY IMPROVEMENTS $6,582,341 GRAND TOTAL. $40,073,538 PY = Funding approved in Prior Fiscal Year(s) w b -B -MM6676 - ----- 000 0VVV 000'0U'll 000'OCZ-V 00-0"0£Z i,000 '0EL-6 000-ILZ'87 8CVUO'0P qvlol GNVldl) lt,clzss'g 0 0 0 0 0 0 lvclzss,g JUJOJL IW8L5 0 0 0 0 0 0 1 VO'8L S SjUQLUOAoxdiuj �4qinj ooZ 00F$00,9 o 0 0 0 0 0 00CV00,9 sluoluoAmdullcillped Ind SIK JIMADUMAJI AIIIXDVA AID 'Al 000l0opla goolooz 000lo0z 000looz 000looz 000'OOL'i 000'006'ZI 000'000'17 000'0SS'L 0 0 0 0 000'000'z 000`00Z`S 000l05£ JUMUMoAtul 000'009'S 0 0 0 0 0 000,005,E 000,001t SjUOtUaAOIdWj 10JUM 000'oul 000,00Z 000,00Z 000,00Z 000,00Z 000,00Z 000,00Z 000,0£l SJUMIDAoidtul 5upij2i!,T 190jIS 000,SPs 0 0 0 0 0 000'm uuc;S 000'6LO'8 0 0 0 0 000,005,f 000'000'v 000,gL5 SjUOUJ0AojdLap-amaS S I'AIVIAOHdNt '111 lk KtJHOITA9VMVHU/AJI'Illfl L1611,69liz 000,08Z 000,08Z 000,08Z 000,08Z 000,08Z 000'683'L L16'50L'91 JU40j, 8VJ7'9&ZZ 0 0 0 0 0 000'60f'4 8WL99'Sl oAoidtul Xjq!qojj / 41opS ogjtij 000,ggo, 1 000,001 000,001 000,001 000,001 000,001 000,001 000'Sqb SIUDUI;)AOJdWI ORI'RJJ, 69Vt9L'1 000,081 000,081 000,081 000,081 000,081 000,081 69t7'U9 ',?Uiuuuld --f SIligICIAO-daw ORZ'L1E'6f 000'09L'E 000'OiL'f 000*09L'C 000'OSL'f 000'05L'f 000'Z8L'L ORZISRLIZI fuloil go'E&Z 0 0 0 0 0 0 90'ELOt flutuapAk ;p sluatu,.)Aoidwl oSppE[jqaa.4S 000'ogg,f 000,099 000,055 000'm 000,ogg 000,ogg 000'055 000'm Bulullul'd VSL,w"q C)OO,000, i 000,000'1 000,000'l 000,00o'l 000,0001 000'coo'l VSL'8t7L uopill!qvqaX 10.14S pooyoqq?TaN 000,000,v1 000'000'z 000'000'z 000'000'z 000'000'z 000'000,z 000,000,z 000'000'z aojjej!j!qeqod jaxjS leao-[ 000'ZZ6't7 000,og 000'og 000'og 000,og 000'05 o00,z8o,v 000'065 IUOWDAO.IdtUl JIUMOP!S 'JOjjnD 'qlnj 198'ZL9'9 0 0 0 0 0 0 198,ZL9'9 ltq.toljv 000,050'l 000,091 000'og 1 000`051 000`051 000,051 000,og I 000%l uojju;jj!qv4,1'd X5HV SINHW4AOHdWI IA'dUIR 71T M rZ-/PZA,4 VZ/CZ Ad tZ/Zf Ad -Zf/TF-)Lll I Z102 Al OZ/61 AA 0191 AA SZ -PZ AA H9flOURI 61-81 AA KVH90'dd lN3WJA02IdWI IVIldVD 2IV3A-X5IA3S