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Home My WebLink About25A - AGMT JAIL BOOKING SERVICESREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 17, 2018 TITLE: APPROVE AGREEMENT WITH THE CITY OF IRVINE FOR THE SANTA ANA POLICE DEPARTMENT TO PROVIDE JAIL BOOKING SERVICES FOR CITABLE OFFENDERS {STRATEGIC PLAN NO. 1, 4} tA"T'A - . RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2n° Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute a three-year agreement with the City of Irvine to receive jail booking services from the Santa Ana Police Department for the period of August 1, 2018 through July 31, 2021 in the amount of $146 per prisoner day, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The City of Irvine is requesting the Santa Ana Police Department provide jail services to process, cite and release arrestees charged with being intoxicated or under the influence of drugs who were not accepted bookings by the County jail. The Jail will be providing jail services to book arrestees charged with California Penal Code 647(f) under the influence of alcohol, drugs or other controlled substance for a booking fee of $146 per arrestee. As part of the booking process, Jail staff will fingerprint, photograph, and have the arrestee sign their citation. These arrestees are typically released within 6-8 hours or the next day when they are no longer intoxicated and are able to care for themselves. The City has a similar agreement with the City of Fountain Valley, and formerly had an agreement with City of Irvine, which produced approximately $5,000 in annual revenue. This agreement is projected to generate approximately $5,000 per year for the City, which will help recover Jail operational costs. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #1 - Community Safety, Objective #4 - Modify the Santa Ana jail business model and identify short- and long-term goals to effectively meet the needs of the community through contract negotiations with outside agencies, evaluation of staffing needs and increasing operational efficiency. 25A-1 Agreements for Jail Services July 17, 2018 Page 2 FISCAL IMPACT Funds for this agreement will be deposited in the Police Department Jail Facility Rental revenue account (no. 01114002 57460) for the following fiscal years: FY 2018-19 $ 4,500 FY 2019-20 $ 5,000 FY 2020-21 $ 5,000 FY 2021-22 $ 500 Total $ 15,000 alentin Chief of Police Santa Ana Police Department Exhibit: 1. Agreement with the City if Irvine APPROVED AS TO FUNDS AND ACCOUNTS: \UnM Ate\ t, J \W , Francisco Gutierrez a%% -)t9 Executive Director Finance & Management Services Agency 25A-2 AGREEMENT FOR THE DETENTION IN THE SANTA ANA CITY JAIL OF PERSONS TAKEN INTO CUSTODY BY THE IRVINE POLICE DEPARTMENT THIS AGREEMENT made and entered into August l,'2018 by and between the City of Irvine, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California (hereinafter "Agency"), and the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. Agency desires to use the facilities and personnel of the Santa Ana City Jail (hereinafter collectively "Detention Facility") to house detainees held in custody by the Irvine Police Department for violation of California Penal Code §647(f), being under the influence of alcohol, drugs or other controlled substance (hereinafter "§647(i) detainees"). B. City has availability in its Detention Facility to house detainees of Agency. C. The parties agree to utilize the Detention Facility under the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: L TERM a. The term of this Agreement commences upon execution of this Agreement and continues for (3) years until July 31,, 202L This agreement may be terminated by either party upon thirty (30) days written notice without cause. b. Either party may terminate this Agreement by giving the other party a thirty (30) days written notice without cause. 2. SCOPE OF SERVICES City agrees to provide the housekeeping, safekeeping and subsistence of female §647(f) detainees of Agency in accordance with this Agreement. COMPENSATION a. Agency agrees to pay, and the City agrees to accept as total payment for housing Agency detainees, the Daily Jail Rate of One Hundred Forty -Six Dollars ($146.00) per prisoner day. Agency agrees to reimburse the City, separate from the Daily 25A-3 Jail Rate, for emergency medical costs, routine and non -routine, as set forth in Section 4, below. b. Payment by Agency shall be made within thirty (30) days following receipt of proper invoice from City. 4. SUPPORT AND MEDICAL SERVICES a. City agrees to accept and provide for the secure custody, care and safekeeping of Agency's detainees in accordance with state and local laws, standards, policies, procedures and court orders applicable to the operation of City's facilities. City agrees to provide Agency's detainees with the same level of on-site medical care and services provided to City's prisoners. Agency shall reimburse City for expenses incurred by City in providing transportation and security for detainees requiring removal from the Detention Facility for emergency medical or mental health services. b. Original invoices for all costs associated with hospital or health care services provided to Agency's detainees outside City's Detention Facility shall be submitted to Agency for direct payment by Agency to the service provider. City shall notify Agency as soon as possible of all emergency medical or mental health cases requiring removal of detainee from City's Detention Facility and to obtain prior authorization for removal for all other medical or mental health services required. c. City shall provide routine over-the-counter pharmaceutical and routine prescription care for Agency detainees. Long-term medication for chronic care, including HIV and psychotropic medications shall be the responsibility of the Agency. d. Persons injured or ill prior to arrival at the City's Detention Facility must have a medical clearance issued by a doctor or hospital of Agency's choice. If the detainee requires further medical or mental health treatment due to such injury or illness, Agency shall be responsible for all required transportation and treatment. e. Agency shall be responsible for all testing of blood, breath or urine. 5. INSURANCE Each party represents that it is self-insured for up to at least one (1) million dollars for general liability (including property damage and bodily injury) as well as worker's compensation claims. Each party agrees to provide the other with a letter setting forth their respective self-insured retention and any additional excess insurance coverage prior to the start of services under this Agreement if requested by the other party. 6. INDEMNIFICATION AND HOLD HARMLESS Agency agrees to and shall indemnify and hold harmless the City, its officers, agents, employees and consultants from liability for personal injury, damages, just 25A-4 compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including health, and claims for property damage, which may arise from the direct operations of the Agency or its contractors, agents, employees, or other persons acting on their behalf which relates to the services described in this Agreement. City agrees to and shall indemnify and hold harmless the Agency, its officers, agents, employees and consultants from liability for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including health, and claims for property damage, which may arise from the direct operations of the City or its contractors, agents, employees, or other persons acting on their behalf which relates to the services described in this Agreement. 7. NOTICE Any communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by fust class or certified mail, postage prepaid, or sent by facsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Facsimile (714) 647-6956 With courtesy copies to: Chief of Police City of Santa Ana 60 Civic Center Plaza (M-97) P.O. Box 1988 Santa Ana, California 92702 Facsimile (714) 245-8007 City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Facsimile (714) 647-6515 25A-5 To Agency: Irvine Police Department P.O. Box 19575 Irvine, California 92713 Attn: Chief of Police Jeffrey Melching, City Attorney Rutan & Tucker, LLP 611 Anton Blvd #1400 Costa Mesa, CA 92626-1910 Facsimile: (714) 546-9035 A party may change its address by giving notice in writing to the other party. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by facsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Agency, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and the Agency. The parties agree that any teens or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Agency nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 25A-6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. CITY OF SANTA ANA RAUL GODINEZ II City Manager ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By:� Tamara Bogosian Assistant City Attorney DAVID VALENTIN Chief of Police FOR APPROVAL: 25A-7 CITY OF IRVINE City Manager ATTEST: MOLLY McLAUGHLIN City Clerk APPROVED AS TO FORM: JEFFREY MELCHING City Attorney By: (Name) INITIATED AND APPROVED: MIKE HAMEL Chief of Police 25A-8