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Home My WebLink About2018-01-22 YOUTH, EDUCATION & COMMUNITY SERVICES SPECIAL MEETINGMINUTES OF A SPECIAL MEETING OF THE YOUTH, EDUCATION & COMMUNITY SERVICES COUNCIL COMMITTEE January 22, 2018 Meeting convened at 5:41 p.m. at Santa Ana City Hall Ross Annex Room 1600; 20 Civic Center Plaza, Santa Ana, California 92702. ATTENDANCE Council members Present Juan Villegas (Chairperson) David Benavides Sal Tinajero Staff Present: Raul Godinez II, City Manager Gerardo Mouet, Executive Director PRCSA Jorge Garcia, Assistant to the City Manager Jeannie Jurado, Community Services Manager Ron Ono, Administrative Services Manager Ethan Fisher, SA Zoo Manager Enrique Marban, Community Services Supervisor Corporal Juan Montiel, SAPID Corporal Hiram Uribe, Graphic Designer PUBLIC COMMENTS: No Public Comments AGENDA ITEMS 1. APPROVAL OF COMMUNITY SERVICES COUNCIL COMMITTEE MINUTES o Community Services Council Committee Minutes of October 23, 2017 was reviewed and approved as presented. o Motion by: Councilmember Benavides Second by: Villegas s Motion approved unanimously. 2. SANTA ANA ZOO MASTER PLAN UPDATE o Gerardo Mouet introduced Ethan Fisher as the new Zoo Manager and identified his zoo experience and background. He also introduced Michelle Levison, Member of the Board of Directors for the Friends of the Santa Ana Zoo (FOSAZ). o Ethan Fisher presented the SA Zoo Master Plan with the various zones, Implementation Plan and Schedule. Explained the analysis of the existing site and the proposed master plan with the new entry way and parking Youth, Rec. & Comm. Svs. Committee Mtg Page 1 January 22, 2018 area next to the event area. Explained the various zones in detail from Riverine/Marshland, Forest/Central Hub, Grassland, and Farm/Adventure zone. Identified the Strategic Planning Phases, Implementation Plan, Schedule and the next steps. Councilman Sal Tinajero arrived at 5:52pm. o Councilman Benavides asked if the Camel Exhibit is a new exhibit in the farm. Mr. Fisher indicated we currently have a camel exhibit on the east side of the zoo that will be moved to the barn area. Councilman Benavides indicated the zoo is a great attraction for Santa Ana. He indicated we have a great parrot and Macaw exhibit and the parrots are part of Santa Ana's story. o Mr. Fisher indicated the demographics of Santa Ana is changing. We have an increase of grandparents and grandchildren's visiting the zoo. o Councilman Villegas indicated he liked the addition of an attraction at the entry way. o Gerardo Mouet indicated we will do the same presentation to the Board of Recreation and Parks and later to the City Council in order to approve the Zoo Master Plan. 3. UPDAY E ON FIESTA PATRIAS 2018 RFP AND NEXT STEPS o Jeannie Jurado explained no one submitted proposals to operate the events for 2016. City will continue to coordinate Fiestas Patrias Parade. An RFP was released for 2018 Fiesta Patrias Event and two proposals were received. Evaluation team will be reviewing the proposals and plan to submit recommendation to City Council in March. In the event a producer is not selected, PRCSA will continue to produce this. Jeannie Jurado went over the various site options for the event and staff is recommending Option "D" on Flower Street and use of the Stadium. o Councilman Villegas expressed concern for protecting the stadium synthetic turf. Mr. Mouet indicated the producer will be required to place down protective covering on the turf that is available at the Stadium. UPDATE OM SANTA ANITA SYNTHETIC FIELD PARIS PROJECT o Jeannie Jurado presented the $1 million grant the city was awarded for synthetic turf on Santa Anita Park field. She introduced Enrique Marban Area 6 Community Services Supervisor that oversees this district. o Ron Ono presented the proposed project and schedule. Indicated this location was chosen, because it already has sports lighting and the area is completely fenced that will help manage the use of this field. The project will include installation of drainage, synthetic turf and drought tolerant planting around the perimeter of the field. o Gerardo Mouet indicated the possibility of installing a Police Sub -station at Santa Anita Center that will provide police presences on the west side of the city. o Councilman Benavidez congratulated staff on obtaining funds from this competitive grant. Asked how will we balance the use of this field for Youth, Rec. & Comm. Svs. Committee Mtg Page 2 January 22, 2018 residential use, sports organizations, ball field usage, car shows and other activities? Gerardo Mouet indicated the operation will be similar to Willard Synthetic Field, whereby the community will have access during certain hours. o Councilman Tinajero asked if there is a policy on only youth use of the field and not adults. Would like the policy to be presented to City Council. Mr. Mouet indicated the staff work on this request. o Councilman Villegas congratulated staff and indicated the area needs a lot of attention due to the undesirable activity in this area. 5. UPDATE ON YOUTH SERVICES SUPERVISOR o Gerardo Mouet indicated the Youth Services Supervisor was approved by City Council in the FY16/17 budget. Received a lot of applications and the oral interviews were held last Wednesday. Funding for this full-time position is coming from our part time budget. Need funding in FY 18/19 since position funding is not in our base budget. Mr. Mouet briefly went over the agenda handout on the position responsibilities. o Councilman Benavidez requested the Youth Services Supervisor also work with faith base organizations and other organizations to bring the community together. 6. DISCUSS CONCEPT FOR A CIVIC CENTER REGIONAL PARK o Gerardo Mouet indicated various city staff discussed benefits of the Civic Center being a regional park. The next step would be to engage the Planning Department, Tenants in the Civic Center, Neighborhood organizations, Board of Recreation and Parks and the Civic Center Authority. o Councilman Benavides indicated he is in favor of making the Civic Center as a Regional Park. Needs to be identified in a Civic Center Master Plan and a great community gathering space. o Councilman Villegas indicated the County is moving forward with their plan on the east side of Ross Street. Need to look at a Zone Change for the Civic Center. o City Manager Godinez II indicated he talked to the County CEO and they are interested in a Joint Resolution to manage issues in the Civic Center. Councilman Villegas indicated he will be addressing this issue at the Civic Center Authority, which he currently serves as Chair. 7. DISCUSS AGENDA FOR SAUSD/CITY OF SANTA ANA COUNCIL JOINT POLICY MEETING o Gerardo Mouet presented the draft Joint Use Policy Agenda and indicated it will be posted on Wednesday. o Councilman Tinajero indicated he met with the Godinez Principal and concerned parents on various issues. The SAUSD and the College are working together, and the City needs to be part of the collaboration. The Joint Use agreements need to be revised. District indicates they need to pay for the use of their own Youth, Rec. & Comm. Svs. Committee Mtg Page 3 January 22, 2018 fields and why are they treated differently from other schools on the use of the stadium who can sell food and not SAUSD. o Gerardo Mouet indicated the issue was brought up at the last Joint Use meeting. He met with Dr. Heatley and clarified a lot of issues and misunderstandings on the Joint Use Agreements. Item will be added to the Joint Use Agenda. o Councilman Benavides indicated we need to look at the City being a partner with the SAUSD on the Active Shooter Training, Youth Justice Program, working with the Youth Services Supervisor, Water Tower Issue, etc. The City provided land to the district on several sites. The district needs to understand in order to continue with cooperative relationship. The current Joint Use agreements clearly define after hours it is a park and during school hours it is a school. o Juan Villegas indicated all schools should be treated the same and don't think schools should pay for the use of their own facilities. COMMITTEE MEMBER COMMENTS c None FUTURE AGENDA ITEMS o None MEETING ADJOURNED: 7:22 P.M. Next regular meeting of the Youth, Education and Community Services City Council Committee is scheduled for Monday April 23, 2018; 5:30pm City Hall Ross Annex Room 1600. Ron Ono Recording Secretary Youth, Rec. & Comm. Svs. Committee Mtg Page 4 January 22, 2018