HomeMy WebLinkAbout25A - AGMT WEED ABATEMENTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 21, 2018
TITLE:
AGREEMENTS FOR WEED, RUBBISH
ABATEMENT AND BOARD -UP SERVICES
WITH MARIPOSA LANDSCAPES, INC., REAL
ESTATE CONSULTING & SERVICES, INC.,
AND SLS PROPERTY SOLUTIONS, INC.
{STRATEGIC PLAN NO. 5,4)
T MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 20d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute the attached agreements with
Mariposa Landscapes, Inc., Real Estate Consulting & Services, Inc., and SLS Property Solutions,
Inc., for weed, rubbish abatement and board -up services in an aggregate amount not to exceed
$45,000 for a period of three years (effective August 21, 2018 to June 30, 2021), subject to non -
substantive changes approved by the City Manager and City Attorney.
Properties and buildings that are abandoned, extremely substandard or otherwise no longer
maintained become a target for crime and vandalism, posing a threat to the health and safety of
surrounding properties and the community at -large. These substandard and dangerous
structures attract graffiti, overgrown vegetation, trash, transients, and abandoned swimming
pools can become a breeding ground for insects as well as create a drowning risk.
Code Enforcement inspectors are tasked with the investigation of these hazardous or nuisance
conditions which include: unsecured structures, vacant properties, open structures, unfenced
parcels, overgrown vegetation, trash and debris on property, swimming pools without adequate
protective fencing, or other hazardous conditions as defined by the California Health and Safety
Code (Section 17920.3) which create imminent danger, extreme blighted conditions, or present a
threat to life, health, property, or safety of the public.
In addition to the California Health and Safety Code, the Santa Ana Municipal Code (SAMC)
states that all buildings or portions thereof which are determined after inspection to be dangerous
as defined in the Uniform Code for the Abatement of Dangerous Buildings are declared to be
public nuisances and shall be abated by repair, rehabilitation, demolition, or removal. As a result,
when an inspection reveals a hazardous condition, the inspector issues the property owner a
Notice and Order to correct the conditions within a timely time period. In cases where the owner
25A-1
Agreements for Weed, Rubbish Abatement, and Board Up Services
August 21, 2018
Page 2
does not remedy the hazardous conditions within the timeframe identified on the Notice and
Order, the City may hire a contractor to conduct weed and sanitation clean-ups and secure the
building and property. The owner is then billed for all costs associated with the abatement as
well as administrative fees authorized pursuant to Santa Ana Municipal Code Chapter 17.
If the City is not reimbursed by the property owner in a timely manner, the costs are referred to
the Orange County Tax Assessor to be recorded as a lien on the property. In addition, criminal
action by the City Attorney's Office may be initiated against the property owner. In the current
Fiscal Year 2017/2018, Code Enforcement issued 84 Notice and Orders, of which 16 have
required the City to utilize a contractor to secure the property/building as the owner failed to
remedy the dangerous or abandoned condition.
In addition to board -up services, weed and rubbish services are being requested under Code
Enforcement Authority Santa Ana Municipal Code Section 16 and Health and Safety Code
17920.3. Employing third party contractors to abate overgrown vegetation, trash and debris and
illegal dumped items at blighted dangerous properties, will increase efficiency and effectiveness
of the division enforcement ability providing a comprehensive, all-inclusive abatement process in
the Code Enforcement Division.
Request for Proposal (RFP) Process
After a review of the current board -up services program, it was determined that to improve
flexibility and board -up response times, specifically related to after -hour and weekend requests,
Code Enforcement is proposing to enter into agreements with a bench list of vendors who can
provide the required services. By utilizing multiple vendors, Code Enforcement can ensure that
buildings/ properties are secured quickly and efficiently.
On July 11, 2018, the City issued an RFP for Board -up Services. Four proposals were received
and reviewed by Code Enforcement staff, and scored as follows:
Proposer Average Score
SLS Property Solutions, Inc.
93.44
Mariposa Landscapes, Inc.
86.67
Real Estate Consulting & Services, Inc.
83.33
Park Construction Solutions
67.00
Based on these scores, the recommended vendors to provide board up services are: Mariposa
Landscape, Inc. (86.67%), Real Estate Consulting Services, Inc. (83.33%), and SLS Property
Solutions, Inc. (93.44%). Each of these vendors demonstrated in their RFP's that they are
qualified and capable of providing the needed services.
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Agreements for Weed, Rubbish Abatement, and Board Up Services
August 21, 2018
Page 3
Local Preference Ordinance
In a continued effort to support and promote local businesses, the RFP included standard
language specifying that Santa Ana and/or Orange County -based businesses will receive
additional preference for being local. This program was created to give qualifying Santa Ana and
Orange County businesses a competitive advantage in winning City contracts, as well as
promote increased economic activity in the community as City funds spent on contracts
recirculates in the local and regional economies. All of the recommended contractors for board -
up services are either Santa Ana or Orange County based businesses.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #5 Community Health, Livability,
Sustainability and Engagement, Objective #4 (Support Neighborhood Vitality and Livability).
FISCAL IMPACT
Funds will be budgeted in the following account for the specified subsequent years:
Accou ing Unit
I FY 2018-19
FY 2019-20
FY 2020-21
Special Repair and Demolition Fund
No. 12116540-62300
$15,000
$15,000
$15,000
Section 17-107 of the SAMC states property owners are responsible for reimbursement to the
City for all abatement costs and administrative fees. Upon receipt of reimbursements, funds will
be deposited in the Special Repair and Demolition Fund (no. 12116002-53507). Furthermore, if
the City is not reimbursed by the property owner in a timely manner after abatement services are
provided, the total amount of associated costs will be referred to the Orange County Tax
Assessor for recording as a lien on the property.
Minh Thai
Executive Director
Planning and Building Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Sergio Vidal
Assistant Director
Finance and Management Services Agency
SV:rb
S:RFCA\08-21-18\Weed Rubbish Abatement & Board Up Svs RFCA 08-21-18
Exhibit: 1. Mariposa Landscapes, Inc. Agreement
2. Real Estate Consulting & Services, Inc. Agreement
3. SLS Property Solutions, Inc. Agreement
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AGREEMENT TO PROVIDE ON-CALL WEED REMOVAL, RUBBISH ABATEMENT
AND BOARD -UP SERVICES WITH MARIPOSA LANDSCAPES, INC.
THIS AGREEMENT is made and entered into this 21st day of August, 2018, by and between
Mariposa Landscapes, Inc., a California corporation ("Contractor"), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California ("City").
RECITALS
A. On July 11, 2018, the City issued Request for Proposal No. 18-060, by which it
sought contractors to provide weed removal, rubbish abatement and board -up
services.
B. Contractor submitted a responsive proposal on August 1, 2018, that was among
those that was selected by the City. Contractor represents that it is able and willing
to provide the services described in the scope of work that was included in RFP No.
18-060 and attached as Exhibit A.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
On an as -needed basis, and at the sole discretion of City, Contractor shall perform the
services that are described in Exhibit A. Additionally, Contractor's proposal, attached herewith
as Exhibit B, is incorporated by reference as though fully set forth herein. When the need for
services arises, the Executive Director of Planning and Building, or his designee, may initiate
services through use of a task or similar written order issued to Contractor.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Contractor under this Agreement. Contractor shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Exhibit B.
Contractor is one of three contractors selected to provide the services provided
herein on an as needed basis under RFP No. 18-060. The total compensation for
Contractor, as one of the selected contractors for services provided under RFP No.
18-060, shall not exceed an aggregate amount of $45,000 during the Term of this
Agreement.
EXHIBIT 1
Page 1 of 8
25A-5
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals and Scope of Work, which may reasonably be
expected by City.
3. TERM
This Agreement shall commence on the date first written above and continue until June 30,
2021, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent Contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer-employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Contractor
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor
shall require all subcontractor s to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor s prepares under this Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all
Documents & Data. Contractor makes no such representation and warranty in regard to
Documents & Data which were provided to Contractor by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
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25A-6
volunteers and representatives as additional insured(s) and shall include, but not be
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Contractor's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the CITY, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary with respect
to insurance or self-insurance programs maintained by the CITY; and (c) contain
standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor Code,
Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Contractor agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Contractor is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
iii. Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty
(30) days prior written notice to the City.
iv. Where the amounts or coverage provided by the certificates of insurance
provides coverage greater than those listed by this Agreement, the amounts
provided by the certificates of insurance shall be incorporated by reference
into the Agreement.
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V. Contractor shall supply City with a fully executed additional insured
endorsement.
f. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Contractor's right to be paid for its time and materials expended prior to notification
of termination. Contractor waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Contractor, subcontractors, agents, employees, or other persons acting
on their behalf which relates to the services described in section 1 of this Agreement; and (2) from
any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief
is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold
harmless agreement applies to all claims for damages, just compensation, restitution, judicial or
equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain
to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.
8. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
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(3) years from the date of final payment to Contractor under this Agreement.
9. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Contractor without reference to information disclosed by the
City.
10. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
11. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714- 647-6956
Executive Director
Planning & Building Services Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
Fax 714- 647-5897
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To Consultant: Mariposa Landscapes, Inc.
6232 Santos Diaz St.
Irwindale, CA 91702
Fax: 626-960-8477
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
12. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Contractor. The parties agree that any terms or conditions of any purchase order or other instrument
that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or
obligate Contractor or the City. Each parry to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
13. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other Contractors retained by City.
14. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
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15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Contractor consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Contractor affums that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
17. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
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this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By.
Lisa Storck
Assistant City Attorney
RECOMMENDED FOR APPROVAL
MINH THAI
Executive Director,
Planning & Building Services Agency
CITY OF SANTA ANA
RAUL GODINEZ Il
City Manager
MARIPOSA LANDSCAPES, INC.
Terry Noriega
President
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Appendix -VII
ATTACHMENT 1
SCOPE OF WORK
Board UP Procedures:
The USFA National Arson Prevention Initiative Board Up Procedures is incorporated herein by reference
and are hereby accepted as Reference Specifications. These Reference Specifications are intended to
govern certain construction materials, methods, and details with some additional modification herein.
Materials List and Specifications
SECURITY MEASURES
1. All openings in the basement, crawl spaces, garages, fust floor doors and windows, and any point
of entry accessible from a porch, fire escape or other potential climbing point shall be barricaded
with plywood, 2x4 braces, carriage bolt sets, specialized head/drive screws, and nails, unless
stated otherwise.
NOTE: General contractor screws, particleboard, wafer board, Masonite, or other similar
material shall NOT be used for purposes of boarding -up a building.
2. Garage Doors and Openings at least 10' from ground level which are not accessible from a porch,
fire escape, roof, or other climbing point can be secured with nails every 12" around the
perimeter. For all openings, the plywood should be fitted so that it rests snugly against the
exterior frame, butting up to the siding on wood frame buildings and up to the brick molding edge
on brick buildings. It may be necessary to remove the staff bead so this fit can be flush and tight.
3. The structure shall be posted with a NO TRESPASSING sign at the completion of the board -up.
4. Commercial property with full windows or glass facades shall be blacked out and adhesive shall
be used to attach the plywood to the glass from the interior to prevent shattering. Plywood shall
be secured to the window/glass framing.
5. ONLY Interior Boarding shall require blackout of windows and be secured with plywood and 2x4
braces fasten to the wall with deck nails and specialized star -drive head screws.
MATERIALS
1. Plywood, 1/2" (4 ply) exterior grade CDX
2. Braces - 2" by 4" by 8' (or longer) construction grade lumber
3. 3/8" (coarse thread) by 12" (or longer) carriage bolts (rounded head on weather side)
City of Santa Ana RFP 18-060
2&A113
4. 3/8" (coarse thread) construction grade nuts
5. 1/2" (USS Standard) Flat washers with an inside diameter large enough to bypass the wrench
neck inside the carriage bolt head so no lift edge is available beneath an installed carriage bolt
head.
6. 3/8" (USS Standard) diameter flat washers for installation beneath the nut inside the building
7. Combination of 2"-3" deck nails and 2"-3" Star -drive screws; T-20, T-25, etc.
BARRIER ASSEMBLY
1. Plywood shall be cut to fit over the window and door openings, flush with outside of the
molding/trimmer stud. Application of barriers shall be completed so that all lift or pry points are
avoided. Plywood board shall be solid sheets without seams orjoints.
2. The 2x4 braces shall be cut to fit the horizontal dimension of the plywood. Two exterior and two
interior 2x4 braces shall be provided for each window and three sets for each door.
3. Window Assembly — Braces are located horizontally approximately 1/3 of the distance from the
top and the bottom of the window. Bolt holes are located 1/3 of the length of the brace from the
outside edge of the window jams. Prior to installation, the assembly should be pre -assembled and
3/8" holes drilled through all of the components.
4. Door Assembly — Door braces will be placed horizontally; one in the center of the doorway and
one 1/2 the distance from the center to the top and one 1/2 distance from the center to the bottom
of the doorway. Bolt holes are located 1/3 of the length of the brace from the outside edge of the
doorframe. Prior to installation, the assembly should be pre -assembled and 3/8" holes drilled
through all of the components.
5. Plywood used to cover exterior openings shall be nailed every 12" along the perimeter of the
frame of the window, door, or opening.
6. The 2x4 braces on the interior and exterior of the assemblies shall be secured using 3/8" by 12"
carriage bolt assemblies. Bolts shall be inserted through the predrilled holes from the exterior
with a 1/2" washer place against the exterior brace, a 3/8" washer is placed against the interior
brace. The bolt is tightened from the inside so that it slightly compresses the interior brace. The
2x4 Bottom Brace shall be cut to width of door trim and drilled to the floor to prevent opening.
7. Garage Door — the opening shall be covered with plywood and secured with a minimum of 3 -
inch -long deck or wood screws installed on 6 -inch centers around the circumference of the
opening. An interior or exterior 2x4 Bottom Brace is required to prevent it from opening and
drilled to the floor with masonry screws (or as appropriate).
NOTE: These specifications are subject to change upon case-by-case scenario. Any changes or
recommendations shall be discussed during the walk-through of the property prior to a
proposal, quote and or notice to proceed.
City of Santa Ana RFP 18-060
M-114
WINDOW BOARDING SPECIFICATION
WINDOW - OUTSIDE VIEW
NOTES:
1/2"CDX PLYWOOD J
CUT TO TO COVER
WINDOW OPENING
SECURE TO STRUCTURE
WITH 1.5/8-(6D)
GALVANIZED NAILS
2 X 4 BRACE
CUT TO OUTSIDE
DIMENSION OF
WINDOW TRIM
2 X 4 BRACE
CUT TO SIZE OF
PLYWOOD
3/8" CARRIAGE BOLT
12" LONGICOURSE THREAD
NUT TO MATCH, WASHERS INSTALLED
ON BOTH SIDES
ROUNDED HEAD OF BOLT ON OUTSIDE
1. FOR DOUBLE HUNG WINDOWS, SLIDE SASH TO CENTER OF UNIT AND PASS BOLTS
THROUGH OPENINGS AT TOP AND BOTTOM.
2. STORM WINDOWS SHOULD BE REMOVED AND STORED INSIDE STRUCTURE.
3. OUTSIDE TRIM MAY HAVE TO BE REMOVED TO ACCOMMODATE A FLUSH AND
TIGHT FIT.
4. TIGHTEN NUTS FROM INSIDE ENOUGH TO SLIGHTLY COMPRESS 2X4 BRACE.
5. BRACE LOCATIONS: A = 1/3 B (SEE DIMENSION LOCATIONS ON DRAWING)
NOTE: WINDOWS 3 FEET IN HEIGHT OR SHORTER ONLY REQUIRE ONE
BRACE.
6. LOCATION OF BOLT HOLES: C = 1/3D (SEE DIMENSION LOCATIONS ON DRAWING)
7. THE PLYWOOD BOARD SHOULD BE SECURED WITH SCREWS EVERY 12" ALONG
THE PERIMETER OF THE FRAME OF THE WINDOW, DOOR, OR OPENING, AND WITH
DECK NAILS AT EVERY 6" MARK WHERE SCREW IS NOT PLACED.
DOOR BOARDING SPECIFICATIONS
City of Santa Ana RFP 18-060
2SA1--15
1
1 1
A
ie - - - -
- - - - - - . . 1
1
1
1
I
1
1
I
1
1
1
9
I
1
1
1
1
1
1
1
1
1
1
1
1
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1
1
I
1
1
1
1
',. - - e - -
- e - - - . . I
�
r
I7
A
I
1
1
i
-------------------------------
WINDOW - OUTSIDE VIEW
NOTES:
1/2"CDX PLYWOOD J
CUT TO TO COVER
WINDOW OPENING
SECURE TO STRUCTURE
WITH 1.5/8-(6D)
GALVANIZED NAILS
2 X 4 BRACE
CUT TO OUTSIDE
DIMENSION OF
WINDOW TRIM
2 X 4 BRACE
CUT TO SIZE OF
PLYWOOD
3/8" CARRIAGE BOLT
12" LONGICOURSE THREAD
NUT TO MATCH, WASHERS INSTALLED
ON BOTH SIDES
ROUNDED HEAD OF BOLT ON OUTSIDE
1. FOR DOUBLE HUNG WINDOWS, SLIDE SASH TO CENTER OF UNIT AND PASS BOLTS
THROUGH OPENINGS AT TOP AND BOTTOM.
2. STORM WINDOWS SHOULD BE REMOVED AND STORED INSIDE STRUCTURE.
3. OUTSIDE TRIM MAY HAVE TO BE REMOVED TO ACCOMMODATE A FLUSH AND
TIGHT FIT.
4. TIGHTEN NUTS FROM INSIDE ENOUGH TO SLIGHTLY COMPRESS 2X4 BRACE.
5. BRACE LOCATIONS: A = 1/3 B (SEE DIMENSION LOCATIONS ON DRAWING)
NOTE: WINDOWS 3 FEET IN HEIGHT OR SHORTER ONLY REQUIRE ONE
BRACE.
6. LOCATION OF BOLT HOLES: C = 1/3D (SEE DIMENSION LOCATIONS ON DRAWING)
7. THE PLYWOOD BOARD SHOULD BE SECURED WITH SCREWS EVERY 12" ALONG
THE PERIMETER OF THE FRAME OF THE WINDOW, DOOR, OR OPENING, AND WITH
DECK NAILS AT EVERY 6" MARK WHERE SCREW IS NOT PLACED.
DOOR BOARDING SPECIFICATIONS
City of Santa Ana RFP 18-060
2SA1--15
Vr MXKW=D
CUT TO FIT AGAINST
DOOR BMi)MOLDING OR
OUTSIDE OF DOOR FRAME
----------------------
1
I
I
1
• TOF •
I
1
!
1
1
1
1
1
1
1
1
1
1
1
CENTER
/
1
1
1
1
1
1
I
1
1
;
1
• BOTTOM R
1
1
1
I
1
I
1
--------- ---
_I
DOOR -OUTSIDE VIEW
NOTES:
CUi T
TT OSIZE ZEO OF
RLr.•.rooD
IQ7COXMWlOOD __
CUT TO LOVER DOOR
FRAti AND MoIDVIG
F-----------------------
!
1
i
1
1
1
1
1
1
I
1
I
1
®
®
1
1
1
1
1
1
1
1
i
MDP/IX«.�RpyL
\_1B' IAGE BOLT - 1
VmN Ur WASHER DOOR -INSIDE VIEW
RVJO1
NECES
ELWVNATE
Ir LONOS
CARRIAGE BOL
WITH Iir MJASNl
ON BDTN SIDE
1. IRON DOORS OR FRAMES MAY BE REMOVED AND STORED INSIDE BUILDING IF
NECESSARY.
2. USE 3/8" X 12" CARRIAGE BOLTS - ROUNDED HEAD ON OUTSIDE OF BUILDING.
LONGER BOLTS MAY BE NECESSARY.
3. TIGHTEN NUTS FROM INSIDE ENOUGH TO SLIGHTLY COMPRESS 2X4 BRACE.
4. IF PLYWOOD CAN NOT BE BUTTED AGAINST BAND MOLDING, CUT TO COVER
OUTSIDE EDGE OF DOOR FRAME.
5. BOLT HOLES ARE LOCATED AS THEY ARE FOR WINDOWS (SEE WINDOW DETAIL)
6. CENTER BRACE LOCATED IN CENTER OF DOORWAY OPENING. TOP AND BOTTOM
BRACES ARE POSITIONED WHERE A = 1/213 (SEE DIMENSION LOCATIONS ON
DRAWING)
7. USE 2X4 BOTTOM BRACE - CUT TO WIDTH OF DOOR TRIM. DRILL TO THE FLOOR
TO PREVENT OPENING. INTERIOR AND EXTERIOR BOTTOM BRACES WITH
MASONRY SCREWS ARE MANDATORY WHEN BOARDING GARAGE DOORS.
BRACE AND CARRIAGE BOLT SPECIFICATION
City of Santa Ana RFP 18-060
2&A116
M' USS STANDAI
FIAT WASHER
YS'
CONSTRUCDON
GRADE NUT
CCMSETHREAD
L_J
as CW0.5E THREAD V"
ROUNDED HEAD
NOTES:
MNOARD
IASHER
ROUNDED HEAD OF W
CARRIAGE BOLT
ON WEATHER SIDE OF
OPENING
ACE AND
'-DRILLED
CATION
1. USE 2" BY 4" BY 81 (OR LONGER) CONSTRUCTION GRADE LUMBER FOR BRACES.
2. USE 3/8" X 12" CARRIAGE BOLTS - ROUNDED HEAD ON OUTSIDE OF BUILDING
3. TIGHTEN NUTS FROM INSIDE ENOUGH TO SLIGHTLY COMPRESS WASHER INTO
2X4 BRACE.
4. USE 1/2" WASHER ON WEATHER SIDE TO ACCOMMODATE THE WRENCH NECK OF
BOLT AND ELIMINATE PRY POINTS.
City of Santa Ana RFP 18-060
2&AA117
WINDOW ASSEMBLY
MATERIALS REQUIRED PER WINDOW
1 - 1/2" CDX PLYWOOD SHEET -CUT TO DIMENSIONS OF WINDOW FRAME (WEATHER SIDE
4 - 2X4 BRACES - CUT TO WIDTH OF PLYWOOD
4 - CARRIAGE BOLT ASSEMBLIES
NUMBER OF WINDOWS TO BE SECURED (Nw):
NUMBER OF WINDOWS BRACES REQUIRED: (Nw X 4)
CARRIAGE BOLT ASSEMBLIES REQUIRED (Bw): (Nw X 4)
DOOR ASSEMBLY
MATERIALS REQUIRED PER DOOR
1 - 1/2" CDX PLYWOOD SHEET - CUT TO DIMENSIONS OF DOOR FRAME (WEATHER SIDE)
1 - 1/2" CDX PLYWOOD SHEET - CUT TO OUTSIDE DIMENSIONS OF DOOR FRAME TRIM
(INSIDE)
6 - 2X4 BRACES - 3 CUT TO WIDTH OF OUTSIDE PLYWOOD
3 CUT TO WIDTH OF INSIDE PLYWOOD
1 - 2X4 BOTTOM BRACE - CUT TO WIDTH OF DOOR TRIM DRILLED TO FLOOR (INSIDE)
6 - CARRIAGE BOLT ASSEMBLIES
NUMBER OF DOORS TO BE SECURED (ND):
NUMBER OF DOOR BRACES REQUIRED: (ND X 6)
NUMBER OF BOTTOM BRACES REQUIRED: (ND)
CARRIAGE BOLT ASSEMBLIES REQUIRED (BD): (ND X 6)
CARRIAGE BOLT ASSEMBLY
MATERIALS REQUIRED PER CARRIAGE BOLT ASSEMBLY
1 - 3/8" X 12' (OR LONGER IF NECESSARY) CARRIAGE BOLT - COURSE THREAD
1 - 1/2" USS STANDARD FLAT WASHER (WEATHER SIDE)
1 - 3/8" USS STANDARD FLAT WASHER (INSIDE)
I - 3/8" CONSTRUCTION GRADE NUT - COURSE THREAD
(Bw + BD)
TOTAL CARRIAGE BOLT ASSEMBLIES REQUIRED FOR WINDOWS AND DOORS:
City of Santa Ana RFP 18-060
25`'sA118
Exhibit B
4. Fee Structure
, Sa
1. Board -up cost of 1st standard window
$ 213.70/ ea
a. Additional window thereafter (same location)------------------------- $ 110.25/ea
2. Board up cost of 1st single door opening --------------------------------------------- $ 270.39/ea
a. Additional door thereafter (same location)------------------------------ $ 160.40/ea
3. Board of cost of a garage (standard 2 vehicle garage)------------------------ $ 445.32/ea
4. Bolt, screw door, garages and windows (no additional wood) ------------ $ 130.72/ ea
5. Chain and lock fee $ 9.00/ Ft
6. Weed abatement service----------------------------------------------------------------------- $ 0.024/ SgFt
7. Weed abatement service $ 52.50/ Man Hr
8. Debris removal service $ 200.00/ Ton
-------------------------------------------------------------------------
9. Travel Charge---------------------------------------------------------------------------------------- $ 45.00/ Hr
10. After Hour Charge-------------------------------------------------------------------------------- $ 58.00/ Hr
<S9 CA CONTRACrOR'S LIC 11592268 A, C-27, D-49
6232 Santos Diaz St., Irwindale, CA 91702 - nt 800.794.9458 -,m 626.960.8477
www.mariposa<axorn
of�,Q
WINDOW ASSEMBLY
MATERIALS REQUIRED PER WINDOW
1 - 1/2" CDX PLYWOOD SHEET -CUT TO DIMENSIONS OF WINDOW FRAME (WEATHER SIDE
4 - 2X4 BRACES - CUT TO WIDTH OF PLYWOOD
4 - CARRIAGE BOLT ASSEMBLIES
NUMBER OF WINDOWS TO BE SECURED (Nw):
NUMBER OF WINDOWS BRACES REQUIRED: (Nw X 4)
32
CARRIAGE BOLT ASSEMBLIES REQUIRED (Bw): (Nw X 4) 32 sets
DOOR ASSEMBLY
MATERIALS REQUIRED PER DOOR
1 - 1/2" CDX PLYWOOD SHEET - CUT TO DIMENSIONS OF DOOR FRAME (WEATHER SIDE)
1 - 1/2" CDX PLYWOOD SHEET - CUT TO OUTSIDE DIMENSIONS OF DOOR FRAME TRIM
(INSIDE)
6 - 2X4 BRACES - 3 CUT TO WIDTH OF OUTSIDE PLYWOOD
3 CUT TO WIDTH OF INSIDE PLYWOOD
1 - 2X4 BOTTOM BRACE - CUT TO WIDTH OF DOOR TRIM DRILLED TO FLOOR (INSIDE)
6 - CARRIAGE BOLT ASSEMBLIES
NUMBER OF DOORS TO BE SECURED (ND):
NUMBER OF DOOR BRACES REQUIRED: (No X 6) 12
NUMBER OF BOTTOM BRACES REQUIRED: (ND)
CARRIAGE BOLT ASSEMBLIES REQUIRED (BD): (ND X 6) 12 sets
CARRIAGE BOLT ASSEMBLY
MATERIALS REQUIRED PER CARRIAGE BOLT ASSEMBLY
1 - 3/8" X IT (OR LONGER IF NECESSARY) CARRIAGE BOLT - COURSE THREAD
1 - 1/2" USS STANDARD FLAT WASHER (WEATHER SIDE)
1 - 3/8" USS STANDARD FLAT WASHER (INSIDE)
1 - 3/8" CONSTRUCTION GRADE NUT - COURSE THREAD
TOTAL CARRIAGE BOLT ASSEMBLIES REQUIRED FOR WINDOWS AND DOORS:
(Bw + BD) 44 sets
City of Santa Ana RFP 18-060
251.0c'20
AGREEMENT TO PROVIDE ON-CALL WEED REMOVAL,
RUBBISH ABATEMENT AND BOARD -UP SERVICES WITH
REAL ESTATE CONSULTING & SERVICES, INC.
THIS AGREEMENT is made and entered into this 21 st day of August, 2018, by and between Real
Estate Consulting & Services, hie., a California corporation ("Contractor"), and the City of Santa
Ana, a charter city and municipal corporation organized and existing under the Constitution and
laws of the State of California ("City").
RECITALS
A. On July 11, 2018, the City issued Request for Proposal No. 18-060, by which it
sought contractors to provide weed removal, rubbish abatement and board -up
services.
B. Contractor submitted a responsive proposal on August 1, 2018, that was among
those that was selected by the City. Contractor represents that it is able and willing
to provide the services described in the scope of work that was included in RFP No.
18-060 and attached as Exhibit A.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
On an as -needed basis, and at the sole discretion of City, Contractor shall perform the
services that are described in Exhibit A. Additionally, Contractor's proposal, attached herewith
as Exhibit B, is incorporated by reference as though fully set forth herein. When the need for
services arises, the Executive Director of Planning and Building, or his designee, may initiate
services through use of a task or similar written order issued to Contractor.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Contractor under this Agreement. Contractor shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Exhibit B.
Contractor is one of three contractors selected to provide the services provided
herein on an as needed basis under RFP No. 18-060. The total compensation for
Contractor, as one of the selected contractors for services provided under RFP No.
18-060, shall not exceed an aggregate amount of $45,000 during the Term of this
Agreement.
1=r4CI1__HdK
Pagel of 8
25A-21
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals and Scope of Work, which may reasonably be
expected by City.
3. TERM
This Agreement shall commence on the date fust written above and continue until June 30,
2021, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent Contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer-employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Contractor
perforans the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor
shall require all subcontractor s to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor s prepares under this Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all
Documents & Data. Contractor makes no such representation and warranty in regard to
Documents & Data which were provided to Contractor by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
Page 2 of 8
25A-22
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not be
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Contractor's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the CITY, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary with respect
to insurance or self-insurance programs maintained by the CITY; and (c) contain
standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor Code,
Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Contractor agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Contractor is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
ii. Certificates of insurance shall be firmished to the City upon execution of
this Agreement and shall be approved by the City.
iii. Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty
(30) days prior written notice to the City.
iv. Where the amounts or coverage provided by the certificates of insurance
provides coverage greater than those listed by this Agreement, the amounts
provided by the certificates of insurance shall be incorporated by reference
into the Agreement.
Page 3 of 8
25A-23
V. Contractor shall supply City with a fully executed additional insured
endorsement.
f. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Contractor's right to be paid for its time and materials expended prior to notification
of termination. Contractor waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
7. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, Contractor s, special counsel, and representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise from
the negligent operations of the Contractor, subcontractors, agents, employees, or other persons
acting on their behalf which relates to the services described in section 1 of this Agreement; and
(2) from any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement. This
indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City,
regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal
or property rights arises by reason of the terms of, or effects arising from this Agreement. City
may make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section
2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Contractor.
8. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
Page 4 of 8
25A-24
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Contractor under this Agreement.
9. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Contractor without reference to information disclosed by the
City.
10. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
11. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714- 647-6956
Executive Director
Planning & Building Services Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
Fax 714- 647-5897
Page 5 of 8
25A-25
To Consultant: Real Estate Consulting & Services, Inc.
Attn: Jeffery Cross
18345 Pasadena St.
Lake Elsinore, CA 92530
Fax: 714-558-0404
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
12. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Contractor. The parties agree that any terms or conditions of any purchase order or other instrument
that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or
obligate Contractor or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
13. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other Contractors retained by City.
14. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
Page 6 of 8
25A-26
15. TERNIINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Contractor consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. NON-DISCRINIINATION
Contractor shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Contractor affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
17. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NIISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
Page 7 of 8
25A-27
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By:
Lisa Storck
Assistant City Attorney
RECOMMENDED FOR APPROVAL
MINH THAI
Executive Director,
Planning & Building Services Agency
CITY OF SANTA ANA
RAUL GODINEZ II
City Manager
REAL ESTATE CONSULTING &
SERVICES, INC.
Jeffery Cross
President
Page 8 of 8
25A-28
aExhibit A
Appendix -VII
ATTACHMENT 1
SCOPE OF WORK
Board Up Procedures:
The USFA National Arson Prevention Initiative Board Up Procedures is incorporated herein by reference
and are hereby accepted as Reference Specifications. These Reference Specifications are intended to
govern certain construction materials, methods, and details with some additional modification herein.
Materials List and Specifications
SECURITY MEASURES
1. All openings in the basement, crawl spaces, garages, first floor doors and windows, and any point
of entry accessible from a porch, fire escape or other potential climbing point shall be barricaded
with plywood, 2x4 braces, carriage bolt sets, specialized head/drive screws, and nails, unless
stated otherwise.
NOTE: General contractor screws, particleboard, wafer board, Masonite, or other similar
material shall NOT be used for purposes of boarding -up a building.
2. Garage Doors and Openings at least 10' from ground level which are not accessible from a porch,
fire escape, roof, or other climbing point can be secured with nails every 12" around the
perimeter. For all openings, the plywood should be fitted so that it rests snugly against the
exterior frame, butting up to the siding on wood frame buildings and up to the brick molding edge
on brick buildings. It may be necessary to remove the staff bead so this fit can be flush and tight.
3. The structure shall be posted with a NO TRESPASSING sign at the completion of the board -up.
4. Commercial property with full windows or glass facades shall be blacked out and adhesive shall
be used to attach the plywood to the glass from the interior to prevent shattering. Plywood shall
be secured to the window/glass framing.
5. ONLY Interior Boarding shall require blackout of windows and be secured with plywood and 2x4
braces fasten to the wall with deck nails and specialized star -drive head screws.
MATERIALS
1. Plywood, 1/2" (4 ply) exterior grade CDX
2. Braces - 2" by 4" by 8' (or longer) construction grade lumber
3. 3/8" (coarse thread) by 12" (or longer) carriage bolts (rounded head on weather side)
City of Santa Ana RFP 18-060
25fA%129
4. 3/8" (coarse thread) construction grade nuts
5. 1/2" (USS Standard) Flat washers with an inside diameter large enough to bypass the wrench
neck inside the carriage bolt head so no lift edge is available beneath an installed carriage bolt
head.
6. 3/8" (USS Standard) diameter flat washers for installation beneath the nut inside the building
7. Combination of 2"-3" deck nails and 2"-3" Star -drive screws; T-20, T-25, etc.
BARRIER ASSEMBLY
1. Plywood shall be cut to fit over the window and door openings, flush with outside of the
molding/trimmer stud. Application of barriers shall be completed so that all lift or pry points are
avoided. Plywood board shall be solid sheets without seams or joints.
2. The 2x4 braces shall be cut to fit the horizontal dimension of the plywood. Two exterior and two
interior 2x4 braces shall be provided for each window and three sets for each door.
3. Window Assembly — Braces are located horizontally approximately 1/3 of the distance from the
top and the bottom of the window. Bolt holes are located 1/3 of the length of the brace from the
outside edge of the window jams. Prior to installation, the assembly should be pre -assembled and
3/8" holes drilled through all of the components.
4. Door Assembly — Door braces will be placed horizontally; one in the center of the doorway and
one 1/2 the distance from the center to the top and one 1/2 distance from the center to the bottom
of the doorway. Bolt holes are located 1/3 of the length of the brace from the outside edge of the
doorframe. Prior to installation, the assembly should be pre -assembled and 3/8" holes drilled
through all of the components.
5. Plywood used to cover exterior openings shall be nailed every 12" along the perimeter of the
frame of the window, door, or opening.
6. The 2x4 braces on the interior and exterior of the assemblies shall be secured using 3/8" by 12"
carriage bolt assemblies. Bolts shall be inserted through the predrilled holes from the exterior
with a 1/2" washer place against the exterior brace, a 3/8" washer is placed against the interior
brace. The bolt is tightened from the inside so that it slightly compresses the interior brace. The
2x4 Bottom Brace shall be cut to width of door trim and drilled to the floor to prevent opening.
7. Garage Door — the opening shall be covered with plywood and secured with a minimum of 3 -
inch -long deck or wood screws installed on 6 -inch centers around the circumference of the
opening. An interior or exterior 2x4 Bottom Brace is required to prevent it from opening and
drilled to the floor with masonry screws (or as appropriate).
NOTE: These specifications are subject to change upon case-by-case scenario. Any changes or
recommendations shall be discussed during the walk-through of the property prior to a
proposal, quote and or notice to proceed.
City of Santa Ana RFP 18-060
2SAN '30
WINDOW BOARDING SPECIFICATION
WINDOW - OUTSIDE VIEW
NOTES:
V2" CDX PLYWOOD
CUT TO TO COVER
WINDOW OPENING
1 SECURE TO STRUCTURE
WITH 1-5/8" (60)
GALVANIZED NAILS
2 X 4 BRACE
CUT TO OUTSIDE
DIMENSION OF
WINDOW TRIM
2 X 4 BRACE
CUT TO SIZE OF
PLYWOOD
316" CARRIAGE BOLT
12' LONG/COURSE THREAD
NUT TO MATCH, WASHERS INSTALLED
ON BOTH SIDES
ROUNDED HEAD OF BOLT ON OUTSIDE
1. FOR DOUBLE HUNG WINDOWS, SLIDE SASH TO CENTER OF UNIT AND PASS BOLTS
THROUGH OPENINGS AT TOP AND BOTTOM.
2. STORM WINDOWS SHOULD BE REMOVED AND STORED INSIDE STRUCTURE.
3. OUTSIDE TRIM MAY HAVE TO BE REMOVED TO ACCOMMODATE A FLUSH AND
TIGHT FIT.
4. TIGHTEN NUTS FROM INSIDE ENOUGH TO SLIGHTLY COMPRESS 2X4 BRACE.
5. BRACE LOCATIONS: A = 1/3 B (SEE DIMENSION LOCATIONS ON DRAWING)
NOTE: WINDOWS 3 FEET IN HEIGHT OR SHORTER ONLY REQUIRE ONE
BRACE.
6. LOCATION OF BOLT HOLES: C = 1/3D (SEE DIMENSION LOCATIONS ON DRAWING)
7. THE PLYWOOD BOARD SHOULD BE SECURED WITH SCREWS EVERY 12" ALONG
THE PERIMETER OF THE FRAME OF THE WINDOW, DOOR, OR OPENING, AND WITH
DECK NAILS AT EVERY 6" MARK WHERE SCREW IS NOT PLACED.
DOOR BOARDING SPECIFICATIONS
City of Santa Ana RFP 18-060
2SA-31
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WINDOW - OUTSIDE VIEW
NOTES:
V2" CDX PLYWOOD
CUT TO TO COVER
WINDOW OPENING
1 SECURE TO STRUCTURE
WITH 1-5/8" (60)
GALVANIZED NAILS
2 X 4 BRACE
CUT TO OUTSIDE
DIMENSION OF
WINDOW TRIM
2 X 4 BRACE
CUT TO SIZE OF
PLYWOOD
316" CARRIAGE BOLT
12' LONG/COURSE THREAD
NUT TO MATCH, WASHERS INSTALLED
ON BOTH SIDES
ROUNDED HEAD OF BOLT ON OUTSIDE
1. FOR DOUBLE HUNG WINDOWS, SLIDE SASH TO CENTER OF UNIT AND PASS BOLTS
THROUGH OPENINGS AT TOP AND BOTTOM.
2. STORM WINDOWS SHOULD BE REMOVED AND STORED INSIDE STRUCTURE.
3. OUTSIDE TRIM MAY HAVE TO BE REMOVED TO ACCOMMODATE A FLUSH AND
TIGHT FIT.
4. TIGHTEN NUTS FROM INSIDE ENOUGH TO SLIGHTLY COMPRESS 2X4 BRACE.
5. BRACE LOCATIONS: A = 1/3 B (SEE DIMENSION LOCATIONS ON DRAWING)
NOTE: WINDOWS 3 FEET IN HEIGHT OR SHORTER ONLY REQUIRE ONE
BRACE.
6. LOCATION OF BOLT HOLES: C = 1/3D (SEE DIMENSION LOCATIONS ON DRAWING)
7. THE PLYWOOD BOARD SHOULD BE SECURED WITH SCREWS EVERY 12" ALONG
THE PERIMETER OF THE FRAME OF THE WINDOW, DOOR, OR OPENING, AND WITH
DECK NAILS AT EVERY 6" MARK WHERE SCREW IS NOT PLACED.
DOOR BOARDING SPECIFICATIONS
City of Santa Ana RFP 18-060
2SA-31
I? CDX RnWOOD
CUT TO FIT AGAWST
DOOR BANDIAOLDING OR
OUTSIDE OF DOOR FRAMIE
DOOR - OUTSIDE VIEW
NOTES:
2 X BRACES
CUTTO SIZE OF
RYVlOOD
IIT CO00 nOD
CUT TO COVER DOOR
iRPlAEANp l.!OLDWG
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\_SS IACEBOLT — I 1
MIT 1r WASHER DOOR - INSIDE VIEW
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ON BOTH SIDE'
1. IRON DOORS OR FRAMES MAY BE REMOVED AND STORED INSIDE BUILDING IF
NECESSARY.
2. USE 3/8" X 12" CARRIAGE BOLTS - ROUNDED HEAD ON OUTSIDE OF BUILDING.
LONGER BOLTS MAY BE NECESSARY.
3. TIGHTEN NUTS FROM INSIDE ENOUGH TO SLIGHTLY COMPRESS 2X4 BRACE.
4. IF PLYWOOD CAN NOT BE BUTTED AGAINST BAND MOLDING, CUT TO COVER
OUTSIDE EDGE OF DOOR FRAME.
5. BOLT HOLES ARE LOCATED AS THEY ARE FOR WINDOWS (SEE WINDOW DETAIL)
6. CENTER BRACE LOCATED IN CENTER OF DOORWAY OPENING. TOP AND BOTTOM
BRACES ARE POSITIONED WHERE A = 1/2B (SEE DIMENSION LOCATIONS ON
DRAWING)
7. USE 2X4 BOTTOM BRACE - CUT TO WIDTH OF DOOR TRIM. DRILL TO THE FLOOR
TO PREVENT OPENING. INTERIOR AND EXTERIOR BOTTOM BRACES WITH
MASONRY SCREWS ARE MANDATORY WHEN BOARDING GARAGE DOORS.
BRACE AND CARRIAGE BOLT SPECIFICATION
City of Santa Ana RFP 18-060
2'32
39' USS STANDAI
FIAT WASHER
U.
CONSTRUCTION
GRADE NUT
COURSETHREAD
NOTES:
/- I/1'CD%PlW/OOD -\
SB' % IY CARRIAGE BOLT
COURSE THREAD
ROUNOEDHEAD
'TANDARD
IASHER
ROUNDEDHEADOF3W
CARRIAGE BOLT
ON WEATHER SIDE OF
OPENING
,. ,,..ACE AND
PLWMOO- PRE-DRILLEO
DURING FABRICATION
1. USE 2" BY 4" BY 8' (OR LONGER) CONSTRUCTION GRADE LUMBER FOR BRACES.
2. USE 3/8" X 12" CARRIAGE BOLTS - ROUNDED HEAD ON OUTSIDE OF BUILDING
3. TIGHTEN NUTS FROM INSIDE ENOUGH TO SLIGHTLY COMPRESS WASHER INTO
2X4 BRACE.
4. USE 1/2" WASHER ON WEATHER SIDE TO ACCOMMODATE THE WRENCH NECK OF
BOLT AND ELIMINATE PRY POINTS.
City of Santa Ana RFP 18-060
2RpsA123
F%>Y
4 i
y
,
E
Vin:.
SB' % IY CARRIAGE BOLT
COURSE THREAD
ROUNOEDHEAD
'TANDARD
IASHER
ROUNDEDHEADOF3W
CARRIAGE BOLT
ON WEATHER SIDE OF
OPENING
,. ,,..ACE AND
PLWMOO- PRE-DRILLEO
DURING FABRICATION
1. USE 2" BY 4" BY 8' (OR LONGER) CONSTRUCTION GRADE LUMBER FOR BRACES.
2. USE 3/8" X 12" CARRIAGE BOLTS - ROUNDED HEAD ON OUTSIDE OF BUILDING
3. TIGHTEN NUTS FROM INSIDE ENOUGH TO SLIGHTLY COMPRESS WASHER INTO
2X4 BRACE.
4. USE 1/2" WASHER ON WEATHER SIDE TO ACCOMMODATE THE WRENCH NECK OF
BOLT AND ELIMINATE PRY POINTS.
City of Santa Ana RFP 18-060
2RpsA123
WINDOW ASSEMBLY
MATERIALS REQUIRED PER WINDOW
1 - 1/2" CDX PLYWOOD SHEET -CUT TO DIMENSIONS OF WINDOW FRAME (WEATHER SIDE
4 - 2X4 BRACES - CUT TO WIDTH OF PLYWOOD
4 - CARRIAGE BOLT ASSEMBLIES
NUMBER OF WINDOWS TO BE SECURED (Nw):
NUMBER OF WINDOWS BRACES REQUIRED: (Nw X 4)
CARRIAGE BOLT ASSEMBLIES REQUIRED (Bw): (Nw X 4)
DOOR ASSEMBLY
MATERIALS REQUIRED PER DOOR
1 - 1/2" CDX PLYWOOD SHEET - CUT TO DIMENSIONS OF DOOR FRAME (WEATHER SIDE)
1 - 1/2" CDX PLYWOOD SHEET - CUT TO OUTSIDE DIMENSIONS OF DOOR FRAME TRIM
(INSIDE)
6 - 2X4 BRACES - 3 CUT TO WIDTH OF OUTSIDE PLYWOOD
- 3 CUT TO WIDTH OF INSIDE PLYWOOD
1 - 2X4 BOTTOM BRACE - CUT TO WIDTH OF DOOR TRIM DRILLED TO FLOOR (INSIDE)
6 - CARRIAGE BOLT ASSEMBLIES
NUMBER OF DOORS TO BE SECURED (ND):
NUMBER OF DOOR BRACES REQUIRED: (ND X 6)
NUMBER OF BOTTOM BRACES REQUIRED: (ND)
CARRIAGE BOLT ASSEMBLIES REQUIRED (BD): (ND X 6)
CARRIAGE BOLT ASSEMBLY
MATERIALS REQUIRED PER CARRIAGE BOLT ASSEMBLY
1 - 3/8" X 12' (OR LONGER IF NECESSARY) CARRIAGE BOLT - COURSE THREAD
1 - 1/2" USS STANDARD FLAT WASHER (WEATHER SIDE)
1 - 3/8" USS STANDARD FLAT WASHER (INSIDE)
1 - 3/8" CONSTRUCTION GRADE NUT - COURSE THREAD
(Bw + BD)
TOTAL CARRIAGE BOLT ASSEMBLIES REQUIRED FOR WINDOWS AND DOORS:
City of Santa Ana RFP 18-060
2%A-34
Exhibit B
REAL ESTATE CONSULTING & SERVICES, INC.
PR PER MANAGEMENT&FACJLR MAINTENANCE
DEO/CA TED TO QUALIT AND /NTEGR/77
RATE AND SERVICE STRUCTURE
Board -Up cost of 1" standard window
a. Flat Rate: 1'' window- $150.00
Hourly Rate: $82/per hour
b. Flat Rate: Each Additional Window -$125.00
Hourly Rate: $82/per hour
Board -Up cost of 1° single door opening
a. Flat Rate: V single door opening— $182.00
Hourly Rate: $82/per hour
b. Flat Rate: Each Additional Door - $165.00
Hourly Rate: $82/per hour
Board -Up of Garage —Flat Rate: $475.00
Hourly Rate: $82/per hour
Bolt, Screw Door, Garages and Windows
a. Bolt Garages—Flat Rate: $300.00
Hourly Rate: $82/per hour
b. Screw Door— Flat Rate Windows: $82.00
Hourly Rate: $82/per hour
c. Bolt Windows — Flat Rate: $ 120.00
Hourly Rate: $82/per hour
d. Screw Door Garages —Flat Rate: $82.00
Hourly Rate: $82/per hour
I9345 Pasadena Street. Lake Minmr. CA 99530
11h: 714-571-0175 Fax: 714-55S-040.7
���: a .cnnsuhnsrn•c.cum
25A-35
/A A
r ■■
REAL ESTATE CONSULTING & SERVICES, INC.
PROPERTY MANAGEMENT&FAMER MAINTENANCE
`DEO/GATED To QUAL/TYANO MTEGR/TY
.RATE AND SERVICE STRUCTURE
Chain
a. Galvanized chain price per foot -$4.25
Lock
a. Master lock, price per lock - $25.00
Weed Abatement Service:
a. Per Hour Rate: $82.00 per hour
b. Flat rate per sqft. Of parcel: $0.50 per square foot
Debris Removal Service:
a. Cost per ton, includes clean up of debris by hand, disposal: $2,000.00
Travel Charge:
a. Per Trip Charge Fee: $95.00
After hour Charge:
a. After hour labor rate: $123.00
b. After hour trip charge: $95.00
18145 Pasadena Stred. Lake Iilsinure. CA 92510
PL: 714.571-0175 Pas: 714-5i8-11411-4
te;c;e. cunsulutsenecum
25A-36
AGREEMENT TO PROVIDE ON-CALL WEED REMOVAL, RUBBISH ABATEMENT
AND BOARD -UP SERVICES WITH SLS PROPERTY SOLUTIONS
THIS AGREEMENT is made and entered into this 21st day of August, 2018, by and between SLS
Property Solutions, Inc., a California corporation ("Contractor"), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California ("City").
RECITALS
A. On July 11, 2018, the City issued Request for Proposal No. 18-060, by which it
sought contractors to provide weed removal, rubbish abatement and board -up
services.
B. Contractor submitted a responsive proposal on August 1, 2018, that was among
those that was selected by the City. Contractor represents that it is able and willing
to provide the services described in the scope of work that was included in RFP No.
18-060 and attached as Exhibit A.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
On an as -needed basis, and at the sole discretion of City, Contractor shall perform the
services that are described in Exhibit A. Additionally, Contractor's proposal, attached herewith
as Exhibit B, is incorporated by reference as though fully set forth herein. When the need for
services arises, the Executive Director of Planning and Building, or his designee, may initiate
services through use of a task or similar written order issued to Contractor.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Contractor under this Agreement. Contractor shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Exhibit B.
Contractor is one of three contractors selected to provide the services provided
herein on an as needed basis under RFP No. 18-060. The total compensation for
Contractor, as one of the selected contractors for services provided under RFP No.
18-060, shall not exceed an aggregate amount of $45,000 during the Term of this
Agreement.
EXHIBIT 3
Page 1 of 8
25A-37
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals and Scope of Work, which may reasonably be
expected by City.
3. TERM
This Agreement shall commence on the date first written above and continue until June 30,
2021, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent Contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer-employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Contractor
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor
shall require all subcontractor s to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor s prepares under this Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all
Documents & Data. Contractor makes no such representation and warranty in regard to
Documents & Data which were provided to Contractor by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
Page 2 of 8
25A-38
volunteers and representatives as additional insured(s) and shall include, but not be
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Contractor's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the CITY, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary with respect
to insurance or self-insurance programs maintained by the CITY; and (c) contain
standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor Code,
Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Contractor agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Contractor is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
iii. Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty
(30) days prior written notice to the City.
iv. Where the amounts or coverage provided by the certificates of insurance
provides coverage greater than those listed by this Agreement, the amounts
provided by the certificates of insurance shall be incorporated by reference
into the Agreement.
Page 3 of 8
25A-39
V. Contractor shall supply City with a fully executed additional insured
endorsement.
f. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to fumish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Contractor's right to be paid for its time and materials expended prior to notification
of termination. Contractor waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Contractor, subcontractors, agents, employees, or other persons acting
on their behalf which relates to the services described in section 1 of this Agreement; and (2) from
any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief
is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold
harmless agreement applies to all claims for damages, just compensation, restitution, judicial or
equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain
to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.
8. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
Page 4 of 8
25A-40
(3) years from the date of final payment to Contractor under this Agreement.
9. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Contractor without reference to information disclosed by the
City.
10. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
11. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714-647-6956
Executive Director
Planning & Building Services Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
Fax 714- 647-5897
Page 5 of 8
25A-41
To Contractor: SLS Property Solutions, Inc.
Attn: Paul B. Strader
919 E. Santa Ana Blvd.
Santa Ana, CA 92701
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
12. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Contractor. The parties agree that any terms or conditions of any purchase order or other instrument
that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or
obligate Contractor or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
13. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other Contractors retained by City.
14. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
Page 6 of 8
25A-42
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Contractor consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Contractor affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
17. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
Page 7 of 8
25A-43
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By:
Lisa Storck
Assistant City Attorney
FOR APPROVAL
MINH THAI
Executive Director,
Planning & Building Services Agency
CITY OF SANTA ANA
RAUL GODINEZ II
City Manager
SLS PROPERTY SOLUTIONS
Sarah L. Strader
President
Page 8 of 8
25A-44
Appendix -VII
ATTACHMENT 1
SCOPE OF WORK
Board Up Procedures:
The USIA National Arson Prevention Initiative Board Up Procedures is incorporated herein by reference
and are hereby accepted as Reference Specifications. These Reference Specifications are intended to
govern certain construction materials, methods, and details with some additional modification herein.
Materials List and Specifications
SECURITY MEASURES
1. All openings in the basement, crawl spaces, garages, first floor doors and windows, and any point
of entry accessible from a porch, fire escape or other potential climbing point shall be barricaded
with plywood, 2x4 braces, carriage bolt sets, specialized head/drive screws, and nails, unless
stated otherwise.
NOTE: General contractor screws, particleboard, wafer board, Masonite, or other similar
material shall NOT be used for purposes of boarding -up a building.
2. Garage Doors and Openings at least 10' from ground level which are not accessible from a porch,
fire escape, roof, or other climbing point can be secured with nails every 12" around the
perimeter. For all openings, the plywood should be fitted so that it rests snugly against the
exterior frame, butting up to the siding on wood frame buildings and up to the brick molding edge
on brick buildings. It may be necessary to remove the staff bead so this fit can be flush and tight.
3. The structure shall be posted with a NO TRESPASSING sign at the completion of the board -up.
4. Commercial property with full windows or glass facades shall be blacked out and adhesive shall
be used to attach the plywood to the glass from the interior to prevent shattering. Plywood shall
be secured to the window/glass framing.
5. ONLY Interior Boarding shall require blackout of windows and be secured with plywood and 2x4
braces fasten to the wall with deck nails and specialized star -drive head screws.
MATERIALS
1. Plywood, 1/2" (4 ply) exterior grade CDX
2. Braces - 2" by 4" by 8' (or longer) construction grade lumber
3. 3/8" (coarse thread) by 12" (or longer) carriage bolts (rounded head on weather side)
City of Santa Ana RFP 18-060
2c .4
4. 3/8" (coarse thread) construction grade nuts
5. 1/2" (USS Standard) Flat washers with an inside diameter large enough to bypass the wrench
neck inside the carriage bolt head so no lift edge is available beneath an installed carriage bolt
head.
6. 3/8" (USS Standard) diameter flat washers for installation beneath the nut inside the building
7. Combination of 2"-3" deck nails and 2"-3" Star -drive screws; T-20, T-25, etc.
BARRIER ASSEMBLY
1. Plywood shall be cut to fit over the window and door openings, flush with outside of the
molding/trimmer stud. Application of barriers shall be completed so that all lift or pry points are
avoided. Plywood board shall be solid sheets without seams or joints.
2. The 2x4 braces shall be cut to fit the horizontal dimension of the plywood. Two exterior and two
interior 2x4 braces shall be provided for each window and three sets for each door.
3. Window Assembly — Braces are located horizontally approximately 1/3 of the distance from the
top and the bottom of the window. Bolt holes are located 1/3 of the length of the brace from the
outside edge of the window jams. Prior to installation, the assembly should be pre -assembled and
3/8" holes drilled through all of the components.
4. Door Assembly — Door braces will be placed horizontally; one in the center of the doorway and
one 1/2 the distance from the center to the top and one 1/2 distance from the center to the bottom
of the doorway. Bolt holes are located 1/3 of the length of the brace from the outside edge of the
doorframe. Prior to installation, the assembly should be pre -assembled and 3/8" holes drilled
through all of the components.
5. Plywood used to cover exterior openings shall be nailed every 12" along the perimeter of the
frame of the window, door, or opening.
6. The 2x4 braces on the interior and exterior of the assemblies shall be secured using 3/8" by 12"
carnage bolt assemblies. Bolts shall be inserted through the predrilled holes from the exterior
with a 1/2" washer place against the exterior brace, a 3/8" washer is placed against the interior
brace. The bolt is tightened from the inside so that it slightly compresses the interior brace. The
2x4 Bottom Brace shall be cut to width of door trim and drilled to the floor to prevent opening.
7. Garage Door — the opening shall be covered with plywood and secured with a minimum of 3 -
inch -long deck or wood screws installed on 6 -inch centers around the circumference of the
opening. An interior or exterior 2x4 Bottom Brace is required to prevent it from opening and
drilled to the floor with masonry screws (or as appropriate).
NOTE: These specifications are subject to change upon case-by-case scenario. Any changes or
recommendations shall be discussed during the walk-through of the property prior to a
proposal, quote and or notice to proceed.
City of Santa Ana RFP 18-060
28AM246
r
L
WINDOW BOARDING SPECIFICATION
WINDOW- OUTSIDE VIEW
NOTES:
1/2" CDX PLYWOOD
CUT TO TO COVER
WINDOW OPENING
SECURE TO STRUCTURE
WITH 1-518' (80)
GALVANIZED NAILS
�Z
2 X 4 BRACE
CUT TO OUTSIDE
DIMENSION OF
WINDOW TRIM
2 X 4 BRACE
CUT TO SIZE OF
PLYWOOD
f
3/8' CARRIAGE BOLT
12'LONG/COURSE THREAD
NUT TO MATCH, WASHERS INSTALLED
ON BOTH SIDES
ROUNDED HEAD OF BOLT ON OUTSIDE
1. FOR DOUBLE HUNG WINDOWS, SLIDE SASH TO CENTER OF UNIT AND PASS BOLTS
THROUGH OPENINGS AT TOP AND BOTTOM.
2. STORM WINDOWS SHOULD BE REMOVED AND STORED INSIDE STRUCTURE.
3. OUTSIDE TRIM MAY HAVE TO BE REMOVED TO ACCOMMODATE A FLUSH AND
TIGHT FIT.
4. TIGHTEN NUTS FROM INSIDE ENOUGH TO SLIGHTLY COMPRESS 2X4 BRACE.
5. BRACE LOCATIONS: A = 1/3 B (SEE DIMENSION LOCATIONS ON DRAWING)
NOTE: WINDOWS 3 FEET IN HEIGHT OR SHORTER ONLY REQUIRE ONE
BRACE.
6. LOCATION OF BOLT HOLES: C = 1/3D (SEE DIMENSION LOCATIONS ON DRAWING)
7. THE PLYWOOD BOARD SHOULD BE SECURED WITH SCREWS EVERY 12" ALONG
THE PERIMETER OF THE FRAME OF THE WINDOW, DOOR, OR OPENING, AND WITH
DECK NAILS AT EVERY 6" MARK WHERE SCREW IS NOT PLACED.
DOOR BOARDING SPECIFICATIONS
City of Santa Ana RFP 18-060
2RpA%147
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-----------------------------
WINDOW- OUTSIDE VIEW
NOTES:
1/2" CDX PLYWOOD
CUT TO TO COVER
WINDOW OPENING
SECURE TO STRUCTURE
WITH 1-518' (80)
GALVANIZED NAILS
�Z
2 X 4 BRACE
CUT TO OUTSIDE
DIMENSION OF
WINDOW TRIM
2 X 4 BRACE
CUT TO SIZE OF
PLYWOOD
f
3/8' CARRIAGE BOLT
12'LONG/COURSE THREAD
NUT TO MATCH, WASHERS INSTALLED
ON BOTH SIDES
ROUNDED HEAD OF BOLT ON OUTSIDE
1. FOR DOUBLE HUNG WINDOWS, SLIDE SASH TO CENTER OF UNIT AND PASS BOLTS
THROUGH OPENINGS AT TOP AND BOTTOM.
2. STORM WINDOWS SHOULD BE REMOVED AND STORED INSIDE STRUCTURE.
3. OUTSIDE TRIM MAY HAVE TO BE REMOVED TO ACCOMMODATE A FLUSH AND
TIGHT FIT.
4. TIGHTEN NUTS FROM INSIDE ENOUGH TO SLIGHTLY COMPRESS 2X4 BRACE.
5. BRACE LOCATIONS: A = 1/3 B (SEE DIMENSION LOCATIONS ON DRAWING)
NOTE: WINDOWS 3 FEET IN HEIGHT OR SHORTER ONLY REQUIRE ONE
BRACE.
6. LOCATION OF BOLT HOLES: C = 1/3D (SEE DIMENSION LOCATIONS ON DRAWING)
7. THE PLYWOOD BOARD SHOULD BE SECURED WITH SCREWS EVERY 12" ALONG
THE PERIMETER OF THE FRAME OF THE WINDOW, DOOR, OR OPENING, AND WITH
DECK NAILS AT EVERY 6" MARK WHERE SCREW IS NOT PLACED.
DOOR BOARDING SPECIFICATIONS
City of Santa Ana RFP 18-060
2RpA%147
WCO PLnr000
Cur TO FJTAA ST
DOOR BANDMOIOING OR
Our510E OF DOOR FRW.IE
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L--------------------1
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DOOR - OUTSIDE VIEW
NOTES:
2%d ORALES
COTTOS OF
PLwmo
CUT TO COVER DOOR
FRAl.IEAND MOLDING
F -----------------------
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earrouwut.aPlnu�
�—lr RRIAGE BOLT � I I
VMHIr71ASHER DOOR-INSIDEVIEW
RELIOYE TRW A
NECESSARY TO
EMLBNATE PRY POPHS
Tr LONGW
C4RRUIGE BOLT
LATH Hr YIASNERS
ON BOTH SIOES
1. IRON DOORS OR FRAMES MAY BE REMOVED AND STORED INSIDE BUILDING IF
NECESSARY.
2. USE 3/8" X 12" CARRIAGE BOLTS - ROUNDED HEAD ON OUTSIDE OF BUILDING.
LONGER BOLTS MAY BE NECESSARY.
3. TIGHTEN NUTS FROM INSIDE ENOUGH TO SLIGHTLY COMPRESS 2X4 BRACE.
4. IF PLYWOOD CAN NOT BE BUTTED AGAINST BAND MOLDING, CUT TO COVER
OUTSIDE EDGE OF DOOR FRAME.
5. BOLT HOLES ARE LOCATED AS THEY ARE FOR WINDOWS (SEE WINDOW DETAIL)
6. CENTER BRACE LOCATED IN CENTER OF DOORWAY OPENING. TOP AND BOTTOM
BRACES ARE POSITIONED WHERE A = 1/213 (SEE DIMENSION LOCATIONS ON
DRAWING)
7. USE 2X4 BOTTOM BRACE - CUT TO WIDTH OF DOOR TRIM. DRILL TO THE FLOOR
TO PREVENT OPENING. INTERIOR AND EXTERIOR BOTTOM BRACES WITH
MASONRY SCREWS ARE MANDATORY WHEN BOARDING GARAGE DOORS.
BRACE AND CARRIAGE BOLT SPECIFICATION
City of Santa Ana RFP 18-060
2��-48
3IB' USS STANDA
FIAT WASHER
CONSTRUCTION
GRADE NUT
COURSE THREAD
NOTES:
VTCMPLMOOD -\
W X IT CARRIAGE BOLT
COURSETHREAD
ROUNDED HEAD
STANDARD
VAGHER
ROUNDED HEAD OF W
CARRIAGE BOLT
ON WEATHER SIDE OF
OPENING
CE AND
KWIOOD.- PRE -DRILLED
DURING FABRICATION
1. USE 2" BY 4" BY 8' (OR LONGER) CONSTRUCTION GRADE LUMBER FOR BRACES.
2. USE 3/8" X 12" CARRIAGE BOLTS - ROUNDED HEAD ON OUTSIDE OF BUILDING
3. TIGHTEN NUTS FROM INSIDE ENOUGH TO SLIGHTLY COMPRESS WASHER INTO
2X4 BRACE.
4. USE 1/2" WASHER ON WEATHER SIDE TO ACCOMMODATE THE WRENCH NECK OF
BOLT AND ELIMINATE PRY POINTS.
City of Santa Ana RFP 18-060
2 Rp A% 14 9
WINDOW ASSEMBLY
MATERIALS REQUIRED PER WINDOW
1 - 1/2" CDX PLYWOOD SHEET -CUT TO DIMENSIONS OF WINDOW FRAME (WEATHER SIDE
4 - 2X4 BRACES - CUT TO WIDTH OF PLYWOOD
4 - CARRIAGE BOLT ASSEMBLIES
NUMBER OF WINDOWS TO BE SECURED (Nw):
NUMBER OF WINDOWS BRACES REQUIRED: (Nw X 4)
CARRIAGE BOLT ASSEMBLIES REQUIRED (Bw): (Nw X 4)
DOOR ASSEMBLY
MATERIALS REQUIRED PER DOOR
1 - 1/2" CDX PLYWOOD SHEET - CUT TO DIMENSIONS OF DOOR FRAME (WEATHER SIDE)
1 - 1/2" CDX PLYWOOD SHEET - CUT TO OUTSIDE DIMENSIONS OF DOOR FRAME TRIM
(INSIDE)
6 - 2X4 BRACES - 3 CUT TO WIDTH OF OUTSIDE PLYWOOD
3 CUT TO WIDTH OF INSIDE PLYWOOD
1 - 2X4 BOTTOM BRACE - CUT TO WIDTH OF DOOR TRIM DRILLED TO FLOOR (INSIDE)
6 - CARRIAGE BOLT ASSEMBLIES
NUMBER OF DOORS TO BE SECURED (No):
NUMBER OF DOOR BRACES REQUIRED: (ND X 6)
NUMBER OF BOTTOM BRACES REQUIRED: (Nn)
CARRIAGE BOLT ASSEMBLIES REQUIRED (BD): (No X 6)
CARRIAGE BOLT ASSEMBLY
MATERIALS REQUIRED PER CARRIAGE BOLT ASSEMBLY
1 - 3/8" X IT (OR LONGER IF NECESSARY) CARRIAGE BOLT - COURSE THREAD
1 - 1/2" USS STANDARD FLAT WASHER (WEATHER SIDE)
1 - 3/8" USS STANDARD FLAT WASHER (INSIDE)
1 - 3/8" CONSTRUCTION GRADE NUT - COURSE THREAD
(Bw + BD)
TOTAL CARRIAGE BOLT ASSEMBLIES REQUIRED FOR WINDOWS AND DOORS:
City of Santa Anna RFP 18-060
2&A280
Exhibit B
CAO
SLS PROPERTY SOLUTIONS, INC.
Solution Excellence
Response to RFP 18-060
Weed, rubbish abatement and board up services
PRICING SCHEDULE
Section 5 - Rate and Service Structure - Items a) through i) are priced per the
Attachment 1, Scope of Work of the RFP 18-060
Total
a) Board up cost of 1st standard window
$179.52
(1) each additional window thereafter
$155.51
b) Board up cost of 1st single door opening
$180.74
(1) each additional door thereafter
$156.74
-c) Board up costof a garage - our pricing assumes a`single car garage (8' wide by
7" tall) roll up door.
$267.48
d) Bolt, screw door, garages and windows
$96.98
e) Chain and lock fee (3' of 5/16 galvanized chain and one combination padlock).'
$122.16
f) Weed abatement service: includes mow, hand weed, abatement, blow off
sidewalks, edging and handwork of perimeter, disposal etc., (primarily neglected
residential property) per hour rate.
$79.45
f)'Weed abatementseivice: includes.mow hand weed, abatement, blow off
sidewalks, edging and handwork of perimeter, disposal etc., (primarily neglected
residential property) flat rate per sq. ft of'parcel. Minimum charge $128.00 per
parcel/lot
$0.15
g) Debris removal service: cast per ton. Includes clean-up debris by hand,;
disposal (no heavy equipment).
$508.29
h) Travel charge per hour
$120.00
I) After hour charge per hour
$157.07
919 f.'AST.SAN7A: LV.f ROUI,ECCI ARD, SANTAANA, CA 91711/
f f'll'IY.,SL.SPROI'2'F5,�t1� Ti5(I,S'. CO.M17
25A-52