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HomeMy WebLinkAbout25N - AGMT BIKE STATION DESIGNREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 21, 2018 CLERK OF COUNCIL USE ONLY: TITLE: APPROVED APPROVE AGREEMENT WITH GENSLER ❑ As Recommended FOR THE GRANT -FUNDED SANTA ANA ❑ As Amended REGIONAL TRANSPORTATION CENTER ❑ Ordinance on Reading El2n Ordinance on 2"a Reading BIKE STATION ARCHITECTURAL ❑ Implementing Resolution DESIGN ❑ Set Public Hearing For (PROJECT NO. 18-6912) {STRATEGIC PLAN NO. 6, 1G} CONTINUED TO FILE NUMBER CITY M AGER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute an agreement with Gensler for a three-year term beginning August 21, 2018, and expiring on August 20, 2021, with the option for the City to grant up to two one-year renewal options exercisable by the City Manager and the City Attorney, to provide architectural design services for the Santa Ana Regional Transportation Center Bike Station, in the total amount not to exceed $149,000, which includes a 2.8 percent contingency in the amount of $4,076, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION The Santa Ana Regional Transportation Center (SARTC) Bike Station project has been identified in the FY 2018/19 Capital Improvement Program based on a $1.25 million Bicycle Corridor Improvement Program (BCIP) grant which the City applied for in 2016, and which the City secured in January 2018. The grant funding falls under the state's Congestion Mitigation and Air Quality Improvement Program. The project scope of work includes secured indoor bicycle storage, lockers, restrooms with showers, a storage room, and a community bicycle workspace. The project is generally located at the south end of the SARTC parking structure (Exhibit 1). On April of 2018, the Public Works Agency released a Request for Proposals (RFP) inviting qualified firms to submit proposals for architectural design services. According to the prospective bidder data provided by PlarietBids, a web -based eProcurement company, 19 vendors viewed the RFP and 11 vendors downloaded the document. On May of 2018, two proposals were received. Because federal funds will be used for this project, the City is mandated to follow the California Department of Transportation (Caltrans) approved process for the evaluation and selection of a 25N-1 Agreement with Gensler for Architectural Design Services — SARTC Bike Center August 21, 2018 Page 2 consultant. For all Architectural and Engineering consultant contracts, the process requires that Caltrans reviews and accepts the specific procurement processes prior to contract award. Each of the two firms were rated according to the firm/team experience, understanding of services needed, relevant project experience, proposed project schedule, and familiarity with the specific source of federal funding. The following is the list of those firms and their respective evaluation scores: Rank Firm Score 1 Gensler 80.5 2 Rengel + Co Architects 67.0 Staff recommends the top ranked firm, Gensler, be retained to design the SARTC Bike Station. Based on the schedule of rates and fees, which is incorporated into the contract (Exhibit 2), the proposed fee in an amount not to exceed $144,924 is recommended for City Council approval. Staff requests authorization of a 2.8 percent design services contingency in the amount of $4,076 for a total agreement amount not to exceed $149,000. The grant funds are sufficient to cover this contract, as well as anticipated City staff costs. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (Establish and Maintain a Community Investment Plan for All City Assets), Strategy G (Develop and Implement the City's Capital Improvement Program in Coordination with the Community Investment and Deferred Maintenance Plans). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds have been budgeted and are available for expenditure in the Select Street Construction Account (No. 05917660-66220) in the total amount not to exceed $149,000. Funds will be spent according to the estimated spending plan below. Any unspent, encumbered balance will be carried forward into subsequent fiscal years as needed to fulfill the agreement. 25N-2 Agreement with Gensler for Architectural Design Services — SARTC Bike Center August 21, 2018 Page 3 Contract Period Fiscal Year Amount FY 2018/19 $108,700 FY 2019/20 $39,223 FY 2020/21 $1,077 TOTAL: $149,000 APPROVED AS TO FUNDS AND ACCOUNTS: Fuad Sweiss, PE, PLS Sergio Vidal T( i-gI Executivo Director Assistant Director Public ftrks Agency Finance and Management Services Agency FSS/EWG/JG/SF Exhibits: 1. Location Map 2. Consultant Agreement 25N-3 25N-4 SANTA ANA MM it AN PWA PROJECT EXHIBIT 1 PROJECT 18-6912 SANTA ANA REGIONAL TRANSPORTATION CENTER NEW BIKE STATION 25N-5 PAGE 1 OF 1 25N-6 AGREEMENT TO PROVIDE ARCHITECTURAL SERVICES FOR NEW BIKE STATION AT THE SANTA ANA REGIONAL TRANSPORTATION CENTER THIS AGREEMENT is made and entered into this 21st day of August, 2018 by and between Gensler ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On April 23, 2018, the City issued Request for Proposal No. 18-036, by which it sought a consultant to provide professional Architectural Services for a new Bike Station at the Santa Ana Regional Transportation Center. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 18-036. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform the services that were described in the scope of work that was included in RFP No. 18-036 and as more specifically delineated in Consultant's proposal, which is attached as Exhibit A and incorporated in full. 2. ALLOWABLE COSTS AND PAYMENTS a. City agrees to pay, and Consultant agrees to accept as total payment for its services under this Agreement, the rates and charges identified in Exhibit B. The total sum to be expended under the tern of this Agreement, including any extension periods, shall not exceed $149,000. This sum is comprised of (1) the base amount of $144,924 and (2) a contingency in the amount of $4,076 for additional services at the City's sole discretion. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. EXHIBIT 2 Page 1 of 12 25N-7 3. COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS a. Consultant agrees that the Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et seq., shall be used to determine the cost allowability of individual items. b. Consultant agrees to comply with federal procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. C. Any costs for which payment has been made to Consultant that are determined by subsequent audit to be unallowable under 2 CFR, Part 200 and 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et seq., are subject to repayment by Consultant to City. 4. PERFORMANCE PERIOD a. This Agreement shall go into effect on the date first written above, contingent upon approval by City, and Consultant shall commence work after notification to proceed by City. This Agreement shall end on August 20, 2021, unless terminated earlier in accordance with Section 21. The term of this Agreement may be extended for up to two 1 -year periods upon a writing executed by the City Manager and City Attorney. b. Consultant is advised that any recommendation for contract award is not binding on City until the Agreement is fully executed and approved by City. C. The period of performance for each specific project shall be in accordance with the Task Order for that project. If work on a Task Order is in progress on the expiration date of this Agreement, the terms of the Agreement shall be extended by amendment, 5. STATE PREVAILING WAGE RATES a. If applicable, Consultant shall comply with the State of California's General Prevailing Wage Rate requirements in accordance with California Labor Code, Section 1770, and all Federal, State, and local laws and ordinances applicable to the work. b. Any subcontract entered into as a result of this Agreement, if for more than $25,000 for public works construction or more than $15,000 for the alteration, demolition, repair, or maintenance of public works, shall contain all of the provisions of this Section, unless the awarding agency has an approved labor compliance program by the Director of Industrial Relations. Page 2 of 12 25N-8 C. When prevailing wages apply to the services described in the scope of work, transportation and subsistence costs shall be reimbursed at the minimum rates set by the Department of Industrial Relations (DIR) as outlined in the applicable Prevailing Wage Determination. See http://www.dir.ca.gov. 6. INDEPENDENT CONTRATOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 7. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 8. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to Page 3 of 12 25N-9 bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. C. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. £ If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to firmish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. Page 4 of 12 25N-10 9. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terns of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782,8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 10. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and bold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 11. RETENTION OF RECORDS/AUDIT For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable, and other matters connected with the performance of this Agreement, pursuant to Government Code 8546.7, Consultant, subconsultants, and City shall maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of the Agreement, including but not limited to, the costs of administering the Agreement. All parties shall make such materials available at their respective offices at all reasonable times during the Agreement period and for three years from the date of final payment under the Agreement. The state, State Auditor, City, FHWA, or any duly authorized representative of the Federal Government shall have access to any books, records, and documents of Consultant and its certified public accountants work papers that are pertinent to the contract and indirect cost rates (ICR) for audit, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested. Page 5 of 12 25N-11 12. AUDIT REVIEW PROCEDURES a. Any dispute concerning a question of fact arising under an interim or post audit of this Agreement that is not disposed of by mutual agreement shall be reviewed by City's Executive Director of Finance. Not later than 30 days after issuance of the final audit report, Consultant may request a review by City's Executive Director of Finance of unresolved audit issues. The request for review will be submitted in writing. C. Neither the pendency of a dispute nor its consideration by City will excuse Consultant from full and timely performance in accordance with the terms of this Agreement. 13. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 14. CONFLICT OF INTEREST a. Consultant shall disclose any financial, business, or other relationship with City that may have an impact upon the outcome of this Agreement, or any ensuing City construction project. Consultant shall also list current clients who may have a financial interest in the outcome of this Agreement, or any ensuing City construction project that will follow. b. Consultant hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this Agreement. 15. REBATES, KICKBACKS, OR OTHER UNLAWFUL CONSIDERATION Consultant warrants that this Agreement was not obtained or secured through rebates Page 6 of 12 25N-12 kickbacks or other unlawful consideration, either promised or paid to any City employee. For breach or violation of this warranty, City shall have the right in its discretion; to terminate the contract without liability; to pay only for the value of the work actually performed; or to deduct from the contract price; or otherwise recover the full amount of such rebate, kickback or other unlawful consideration. 16. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant: Gensler 4675 MacArthur Court, Suite 100 Newport Beach, CA 92660 Attn: Chip Williams A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 17. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Page 7 of 12 25N-13 Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terns and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 18. SUBCONTRACTING a, Nothing contained in this Agreement or otherwise, shall create any contractual relation between City and any subconsultant(s), and no subcontract shall relieve Consultant of its responsibilities and obligations hereunder. Consultant agrees to be as fully responsible to City for the acts and omissions of its subconsultant(s) and of persons either directly or indirectly employed by any of them as it is for the acts and omissions ofpersons directly employed by Consultant. Consultant's obligation to pay its subconsultant(s) is an independent obligation from City's obligation to make payments to the Consultant. Consultant shall perform the work contemplated with resources available within its own organization and no portion of the work pertinent to this Agreement shall be subcontracted without written authorization by City, except that which is expressly identified in the approved Cost Proposal. C. Consultant shall pay its subconsultants within ten (10) calendar days from receipt of each payment made to Consultant by City. d. All subcontracts entered into as a result of this Agreement shall contain all the provisions stipulated in this Agreement to be applicable to subconsultants. e. Any substitution of subconsultant(s) must be approved in writing by City.prior to the start of work by the subconsultant(s). 19. EQUIPMENT PURCHASE a. Prior authorization in writing by City shall be required before Consultant enters into any unbudgeted purchase order, or subcontract exceeding $5,000 for supplies, equipment, or consultant services. Consultant shall provide an evaluation of the necessity or desirability of incurring such costs. b. For purchase of any item, service or consulting work not covered in Consultant's Cost Proposal and exceeding $5,000 prior authorization by City, three competitive quotations must be submitted with the request, or the absence of bidding must be adequately justified. Page 8 of 12 25N-14 G. Any equipment purchased as a result of this Agreement is subject to the following condition: "Consultant shall maintain an inventory of all nonexpendable property. Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of $5,000 or more. If the purchased equipment needs replacement and is sold or traded in, City shall receive a proper refund or credit at the conclusion of the Agreement, or if the Agreement is terminated, Consultant may either keep the equipment and credit City in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established City procedures and credit City in an amount equal to the sales price. If Consultant elects to keep the equipment, fair market value shall be determined at Consultant's expense, on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by City and Consultant. If it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by City." 2 CFR, Part 200 requires a credit to Federal funds when participating equipment with a fair market value greater than $5,000 is credited to the project. 20. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 21. TERMINATION City reserves the right to terminate this Agreement upon thirty (30) calendar days written notice to Consultant with the reasons for termination stated in the notice. City may terminate this Agreement should Consultant fail to perforin the covenants herein contained at the time and in the manner herein provided. In the event of such termination, City may proceed with the work in any manner deemed proper by City. If City terminates this Agreement with Consultant, City shall pay Consultant the sum due to Consultant under this Agreement prior to termination, unless the cost of completion to City exceeds the funds remaining in the Agreement, in which case the overage shall be deducted from any sum due Consultant under this Agreement and the balance, if any, shall be paid to Consultant upon demand. 22. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. Page 9 of 12 25N-15 23. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 24. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement, 25. STATEMENT OF COMPLIANCE a. Consultant's signature affixed herein, and dated, shall constitute a certification under penalty of perjury under the laws of the State of California that Consultant has, unless exempt, complied with, the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Administrative Code, Section 8103. b. During the performance of this Agreement, Consultant and its subconsultants shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (e.g., cancer), age (over 40), marital status, and denial of family care leave. Consultant and subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a -f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a -f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Consultant and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement. C. The Consultant shall comply with regulations relative to Title VI (nondiscrimination in federally -assisted programs of the Department of Transportation — Title 49 Code of Federal Regulations, Part 21 — Effectuation of Page 10 of 12 25N-16 Title VI of the 1964 Civil Rights Act). Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the state of California shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest. d. The Consultant, with regard to the work performed by it during the Agreement shall act in accordance with Title VI. Specifically, the Consultant shall not discriminate on the basis of race, color, national origin, religion, sex, age, or disability in the selection and retention of subconsultants, including procurement of materials and leases of equipment, The Consultant shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the U.S. DOT's Regulations, including employment practices when the Agreement covers a program whose goal is employment. 26. DEBARMENT AND SUSPENSION CERTIFICATION a. Consultant's signature affixed herein, shall constitute a certification under penalty of perjury under the laws of the State of California, that Consultant has complied with Title 2 CFR, Part 180, "OMB Guidelines to Agencies on Government wide Debarment and Suspension (nonprocurement)", which certifies that he/she or any person associated therewith in the capacity of owner,.partner, director, officer, or manager, is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or deteunnled ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to City. b. Exceptions to the Federal Government Excluded Parties List System maintained by the General Services Administration are to be determined by the Federal highway Administration. 27. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. Page 11 of 12 25N-17 b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: WO.- 5mlf M. Funk Assistant City Attorney RECOMMENDED FOR APPROVAL Fuad S. Sweiss, PE, PLS Executive Director Public Works Agency CITY OF SANTA ANA RAUL GODINEZ II City Manager CONSULTANT Name: Chip Williams Title: Managing Director Page 12 of 12 25N-18 EXHIBIT A Santa Ana Transportation Center Bike Station City of Santa Ana Public Works Agency RFP No. 18-036 Proposal for Architectural Services May 21, 2018 Gensler 25N-19 q F.3 B V19-1, A©, •, K sn..'r' . ,.ti .. .t :. 4. "e.e-A®9AAM ®vf®p, • "° y o 0 i Abe o®e ®o i"OMMU eggs 00000 0 00000 0 GE t3 31 r 0000 « 94 60 up, 9000 0♦♦♦0@@ : �� a •• • ®E� F:�s f . P 40000000000 ♦ s nk ,�; •'•••• .•••• •°iii°•°i°s°i•° ♦�� ♦o♦♦@@ it %. •�w� ••��f 000 go 0 so 0 'ego iw fee Go e e ♦ • ' ^'0c a •°•° i 'n' •°• °O•'4• •' ♦�♦�♦:@�� �a":v' �".a , i i° : °•� t -N, tai° a� a epi •°• 0000 ♦♦♦¢i@@♦1 ° • • to •'• vn • • sto p♦♦®� • • 00 : wo 5 L J P f f S�y e.J4 v 3 , ��ry, Y t t"• � ®a lyfa R i e e•s .. i S�y e.J4 it F 3 , ��ry, Y t t"• � lyfa R i •.n •!g+ 'o 0- 06 0"i / -Z 00 } Facebook I Menlo Park, CA Gensler I Santa Ana Regional Transportation Bike Station 25N-22 01 Statement of Qualifications Gensler I Santa Ana Regional Transportation Bike Station 25N-23 Symantec Fitness I Mountain View, CA J f 4675 MacArthur Court Tel 949.863.9434 Suite 100 Newport Beach CA 92660 USA Gensler May 21, 2018 Suzi Furjanic Project Manager Santa Ana Public Works Agency 20 Civic Center Plaza Santa Ana, CA 92701 Subject: Proposal for Architectural Services Santa Ana Regional Transportation Center New Bike Center I RFP No. 18-036 Dear Suzi: On behalf of the Gensler team, we are pleased to submit our proposal for the new bike station at the Santa Ana Regional Transportation Center. We appreciate this opportunity and look forward to demonstrating that we are the right partner to help you achieve your goals for this project. GENSLER BACKGROUND With more than 5,000+ professionals in 44 locations globally, Gensler provides architectural, design, planning, and strategic consulting services to clients worldwide. For over 50 years, we have been bringing experience, creativity, shared knowledge, and incomparable talent to every project. WE HAVE A DEPTH OF EXPERTISE AND A PASSION FOR THE PLANNING AND DESIGN OF COMMUNITY FACILITIES We've worked successfully to design many comparable projects across a broad spectrum of communities, each having its unique set of issues and concerns. Working closely with our clients, we have helped them achieve their goals through a holistic, participatory process of discovery, analysis and recommendations. Through our experiences, we understand the evolving nature of community-based facilities and the challenges of creating wonderful spaces in which to learn and grow. We also understand the complexities of designing and constructing spaces in unique and challenging sites within client budgets. DEDICATED TEAM Our goal is to provide you with a team that can best address your specific needs. Our team of architects and consulting engineers has a history of project collaboration, the right experience, and availability to meet the needs of your project. Sincerely, J Chip Williams, LEEDAP Principal I Managing Director Gensler I Santa Ana Regional Transportation Bike Station 25N-25 Contract Agreement Statement We have done a preliminary review of the proposed agreement. While there are a few revisions that Gensler would like to discuss, the agreement provides a very reasonable basis for negotiation. Item #8 Indemnification clause is proposed to be replaced with the following or similar to be agreed with City. Performance and Standard of Care Consultant shall perform all work under this Contract with the reasonable skill and care ordinarily provided by professionals practicing in the same discipline and locality under similar circumstances, taking necessary steps and precautions to perform the work to City's satisfaction. Consultant shall be responsible for the professional quality, technical assurance, timely completion and coordination of all documentation and other goods/services furnished by the Consultant under this Contract. Consultant shall perform all work diligently, carefully, and ; shall furnish all necessary labor, supervision, machinery, equipment, materials, and supplies, shall assist the City who shall at its sole expense obtain and maintain all permits and licenses required by public authorities, including those of City required in its governmental capacity, in connection with performance of the construction work. If permitted to subcontract, Consultant shall be fully responsible for all work performed by subconsultant. Gensler I Santa Ana Regional Transportation Bike Station 25N-26 About Gensler With over 5,000 professionals in 44 locations globally, Gensler provides architecture, design, planning, and strategic consulting services to clients worldwide. Bringing experience, creativity, shared knowledge, and incomparable talent to every project; we team professionals with the right skills, to the right project. We have more than 3,000 active clients in virtually every industry, and we endeavor to tailor unique solutions to address the specific needs and desires of each. FIRM HISTORY Gensler is a California Corporation that was established in San Francisco in 1965 and incorporated in 1967. Today the firm has more than 5,000 people in 44 locations worldwide. The firm is one of the top design practices in the world, integrating architectural design, interior design, planning and urban design, graphics, branding, and other design disciplines. GENSLER NEWPORT BEACH The Newport Beach office of Gensler was founded in 1981. Since its inception, the office has grown from 5 employees in a small office located on Michelson Drive, to a committed staff of over 90 professionals. Gensler Newport Beach office offers a full range of architectural and design services, with an emphasis in Workplace, Strategic Consulting, Hospitality and Retail services. Our 30 years in the Orange County market shows a commitment to our long-standing client relationships. During this time, we've helped local companies use design to strengthen and enhance their business goals. We have been at the forefront of forward - thinking design for innovative workplaces, headquarters, creative spaces and much more. OFFICE INFORMATION Address: 4675 MacArthur Court, Suite 100 Newport Beach, CA 92660 Tel 949.863.9434 Primary Contact: Nicholas Acevedo nick_acevedo@gensler.com 949.260.8597 Associate Contact: Hessam Valiki hessam_vakili@gensler.com 949.260.8594 Gensler i Santa Ana Regional Transportation Bike Station 25N-27 Our Consultants KimlepMorn CIVIL ENGINEER Founded in 1967, Kimley-Horn has grown from a small group of traffic engineers and transportation planners to a firm of over 3,100 in more than 82 offices nationwide, including 12 in California. Our growth is the result of the firm's commitment to integrity and dedication to providing quality services. For more than 50 years, Kimley-Horn has been providing comprehensive and innovative roadway, traffic, environmental, landscape architecture, and structural engineering design for municipal projects— with a robust active transportation practice focusing on complete street/green streets, multimodal transportation, and bicycle and pedestrian facilities projects. Our transportation planning and design experience has helped shape the region and state in the planning and implementation of complete street techniques to improve livability in our communities. As a local industry leader in transportation planning, design, and implementation, we strongly believe in the benefits of vehicular connectivity and the value of well-developed, safe, and convenient bicycle and walking facilities as essential elements to a quality community. Kimley-Horn has an exceptional track record successfully completing projects in partnership with public agencies throughout California. Our staff members bring vital experience working on similar roadway improvement projects in and around the City of Santa Ana. We provide a thorough knowledge of local requirements, extensive history partnering with cities, municipalities, and agencies to improve our local roadways shows that our team has the skills and commitment to successfully deliver this project. Gensler I Santa Ana Regional Transportation Bike Station P_ BS ENGINEERS MEP ENGINEER PBS ENGINEERS, INC. is a full service mechanical, electrical and plumbing (MEP) consulting firm with a staff of over 65 professionals, all committed to providing innovative solutions and personalized engineering services. As a certified LBEILSBE/SBE/ MBE/DBE firm, PBS differentiates itself through a commitment to quality design, constant communication and responsiveness to client needs. With offices in Glendora, San Diego, and Los Angeles, PBS offers a range of engineering services from the design of high performance mechanical, electrical, and plumbing systems to technology integration, communications, and fire protection. When PBS was incorporated in 2003, the principals shared a vision to provide excellence in MEP design. With combined engineering experience of over one hundred years, the principals formed a cohesive team of highly qualified engineers supported by CADD and BIM technology, assuring clients of individualized and quality engineering services. PBS has extensive experience working on many transit facilities and recently provided On -Call MEP engineering services for John Wayne Airport and is familiar with working with the Building Department Officials for the City of Santa Ana. PBS also recently provided engineering services to review the concept documents to validate and expand the information describing the MEP Systems for the Los Angeles County Metropolitan Transportation Authority Willowbrook/Rosa Parks Station project. Other recent transit projects to name are the LA Metro Union/ Patsaouras Plaza Busway Station, LA Metro EI Monte Busway and Transit Center and the Interim Busing Terminal at the Tom Bradley International Terminal at LAX. 25N-28 Organizational Chart Chip Williams, LEED AP . Principal I Managing Director Nicholas Acevedo RA, CDT, NCARB, LEEDAP BD+C SeniorAssociate Hessam Vakili NCARB, LEEDAP AIA Associate Civil Engineer MEP Engineer Kimley-Horn PBS Engineers, Inca Gensler I Santa Ana Regional Transportation Bike Station 25N-29 Understanding ®f Need Our team believes this project is more than introducing a new use into an underutilized portion of the existing parking structure. Our team views this project as being part of a pivotal transition for the development of transportation in the City of Santa Ana. This project has the opportunity to be a catalyst for future infill projects throughout the city, supporting similar programs with multi -modal transportation connections with the potential of energizing surrounding areas. We envision the project program consisting of Bike Storage Facility of no less than 64 bikes, an office and repair area, a unisex restroom with a shower, a storage or classroom area, a small patio area integrated into the design, and room for a CO-OP workspace users of the facility. Our team understands the necessary tasks to complete and deliver the above program within the space identified through all design phases from Project Kick -Off to Project Close Out. We further elaborate on the necessary deliverables and timing in Section 2. This project must measure its success through its ability to spur future development and growth of similar projects. It needs to address more than the basic deliverable by phase and must encompass an emotional reaction from individuals that pass by it. This project must engage with the users. Assisting in creating this engagement with multiple users in the future we encourage a Digital Experience Expert, User Experience (UX) designer and or Brand Designer should be engaged by the City to identify how the public will interact and use the communal space and how to help it succeed. The key to a successful project is to start the project correctly and efficiently. As part of the initial design process, the design team will meet with the City project stakeholders to clearly define the goals and establish a united vision for the project. The design team will incorporate action items into the project Gensler I Santa Ma Regional Transportation Bike Station schedule which will outline the key milestones of the project and identify the critical path items. These items will be tracked throughout the duration of the project as "Issues List". This list will be issued weekly with updates to the key items and identifying resolutions throughout the project. Our team of experts feels this helps to increase project communication, keeping the project streamlined and efficient through all the deliverables. Throughout all deliverable phases and across all scopes, our team will act with a sense of urgency to develop this project, with streamlined and practical designs, and with quick turnaround for comments and questions. To further expedite the design processes, early on in the project and limit any unforeseen design issues which could impact the project, the design team will engage key stakeholders, such as the building department with the assistance of the city. It is our Intent to engage early on in the design process wherever possible, to ensure the requirements from the city are appropriately addressed. This allows the building department to provide preliminary comments which greatly reduces the permitting time of a project, while keeping them informed of the design intents. Our concern, which we view as our challenge, is how does our team create a project that embodies and promotes the values of the future of the City of Santa Ana as an active, pedestrian friendly and diverse transit hub for all of the Orange County Area. 25N-30 Gensler Project Experience City of Santa Ana South Main Street Vision Plan Santa Ana, CA Description: The Santa Ana South Main Street Vision Plan is an innovative framework that creates a safer, more vibrant street for the community. Research for the project grew through an initiative - "Redefining the Town Square" - aimed at repurposing cities where we live/work. The project team worked with the City of Santa Ana, stakeholders and the Santa Ana Merchants Association on the project. Completion Date: 2017 Client Contact: Mr. Marc Morley Economic Development Specialist at City of Santa Ana 20 Civic Center Plaza, M-25 Santa Ana, CA 92701 714.647.6987 mmortey@santa-ana.org Partner: Kimley-Horn EI Monte Busway & Transit Station EI Monte, CA Description: The EI Monte Busway and Transit Station is an innovative project that implements a new, state- of-the-art energy efficient and sustainable building methods, as well as expand the existing facility to increase the station's capacity for passengers.The design creates a contemporary look using modem amenities such as variable message signs, intercoms, CCN, solar panels, wayfinding equipment and information displays, elevators/ escalators, operator restrooms, transit store, bike station and lockers, and public art. Size: 28,255 sq. ft. Completion Date: 2012 Client Contact: Mr. Tim Lindholm Director of Capital Improvements LACMTA 213.922.7297 Partner: PBS Engineers Bob Hope USO at LAX Los Angeles, CA Description: In partnership with LA World Airports, Bob Hope USO is building -out 8,000 sq. ft. of new, state of the art USO center space in the world-famous LAX Theme Building. The new center will more than double the interior size of our current center and will host an estimated 2.7M service members and their families over the next 20 years. Gensler was selected due to our great relationship with LAWA and ability to work with LABDS to get projects permitted in a timely manner. Size: 8,000 sq. ft. Completion Date: Summer 2018 Client Contact: Ms. Lilith Terry PE, PMP Planning and Development Group Los Angeles World Airports 310.963.1012 Iterr@lawa.org Partner: PBS Engineers Gensler I Santa Ana Regional Transportation Bike Station 25N-31 Kimley-Horn Project Experience City of Santa Ana, Santa Ana Boulevard and 6th Street Protected Bike Lane Santa Ana, CA Description: Kimley-Horn is providing PS&E to the City of Santa Ana to construct two miles of one-way median protected cycle track, and 0.4 miles of two-way median protected cycle track to connect cyclists from the Santa Ana Regional Transportation Center (SARTC), to the downtown and Civic Center areas along Santa Ana Blvd & 51' Street. This project is an Important element of the City's efforts to promote Complete Streets with multiple transportation options. The bike lane integrates into the OC Streetcar Project, with bikeways along the corridor, which Kimley- Horn is also working on. Completion Date: Ongoing Client Contact: Mr. Jason Gabriel Principal Civil Engineer City of Santa Ana 714.647.5664 Expo Metro Line Construction Authority, Design of LRT Ph. 2 Los Angeles, CA Description: Kimley-Horn provided design and construction support services for Segment 3 — Santa Monica related to all roadway, traffic, station site/civil and bikeway design. Los Angeles' 15.2 -mile Expo Line provides light rail transit to 19 stations that serve popular destinations from Los Angeles to Santa Monica. A portion of the light rail line operates within a dedicated rail corridor, crossing several key cross -streets at -grade, and a portion is median -running, operating in the middle of Colorado Avenue. A primary component of the project was to provide an active transportation bicycle and pedestrian facility along the entire corridor. Kimley-Horn designed the segment within Santa Monica that contains a two-way median - protected cycle track, a dedicated corridor with bike path, at -grade street crossings integrated with the rail system, bike/pedestrian signalization and segments of connecting bike lanes and sharrows. Completion Date: 2016 Client Contact: Ms. Lisa Maurath Los Angeles Area Manager WSP I Parsons Brinckerhoff (PB) 213.986.5634 Gensler I Santa Ana Regional Transportation Bike Station 25N-32 Euclid Avenue Protected Bikeway National City, CA Description: Kimley-Horn worked with National City to conduct public outreach, environmental processing, grant writing, and final design of nearly two miles of traffic calming, road diet, bicycle, and pedestrian enhancements along Euclid Avenue. The project included protected bike lanes, bend -outs, reverse angle parking, a new traffic signal, and two HAWK systems. The proposed treatments ultimately improved safety and accessibility for people walking and biking to important community destinations. Kimley-Hom also prepared the California Active Transportation Program (ATP) grant applications which led to the award of more than $3.5M in funding to design and construct the project. Completion Date: 2017 Client Contact: Mr. Steve Manganiello City Engineer & Director of Public Works City of National City 619.366.4382 PSS Project Experience John Wayne Airport On -Call Engineering Services Santa Ana, CA Description: PBS Engineers, Inc. was awarded a prime on-call services contract to perform mechanical, electrical and plumbing engineering services. This consists of responding to airport emergencies, preparing project plans and specifications, developing engineering reports, making project studies, updating as -built drawings, and other items related to maintaining a safe and operable airport. Completion Date: 2017 Client Contact: Leo Tang John Wayne Airport Itang@ocaiccom 949.252.6068 Los Angeles Metropolitan Transportation Authority Union Station / Patsaouras Plaza Busway Station — Design -Build Los Angeles, CA Description: PBS will be providing mechanical, electrical, plumbing and communication engineering services for this project. The ultimate goal is to create a pedestrian friendly bus station for E] Monte Busway line at Patsaouras Plaza. Also to make the transitions between bus, Amtrak rail and Metro Rail easier, safer and more convenient. We will also be assisting with the Canopy and Enclosed Pedestrian Ramp/Overcrossing electrical and mechanical design. Completion Date: TBD Client Contact: Mr. Chris Musich Gensler chris_musich@gensier.com 213.327.3883 Los Angeles Metropolitan Transportation Authority Wiliowbrook/Rosa Parks Station, MEP Preliminary Concept Specification Drawings Commentary Los Angeles, CA Description: The project scope of work consisted of reviewing the concept documents to validate and expand the information describing the MEP Systems; provided a narrative commentary for the Heating, Ventilation and Air Conditioning (HVAC), Electrical and Plumbing Systems for each of the three (3) proposed buildings; provided a narrative commentary for the Electrical site work; and prepared an overall site plan showing the electrical transformers. Completion Date. 2016 Client Contact: Phil Klinkon Prinicpal RNL Design phi]. kinkon@rnldesign.com 213.955.9775 Gensler I Santa Ana Regional Transportation Bike Station 25N-33 Gensler References South Main Street Vision Plan Team Reference: Hessam Valiki City Hall & Civic Center Team Reference: Chip Williams John Wayne Airport Team Reference: NickAcevedo Gensler I Santa Ana Regional Transportation Bike Station City of Santa Ana Mr. Marc Morley Economic Development Specialist at City of Santa Ana 20 Civic Center Plaza, M-25 Santa Ana, CA 92701 714.647.6967 mmoriey@santa-ana.org City of San Clemente Ms. Ken Knatz Principal Civil Engineer, Public Works 910 Calle Negocio, Suite 100 San Clemente, CA 92673 949.361.6139 knatzk@san-clemente.org John Wayne Airport Larry Serafini Deputy Airport Director - Facilities 3160 Airport Avenue Costa Mesa, CA 92626 949.252.5270 Iserafini@ocair.com 25N-34 r� AM VIII 11111,11 I.- 1=111• mgr.,. iJ 444E _ l ' ton; MA Gensler Santa Ana Regional Transportation Bike Station 25N-36 � . CL ® ff 0 —. U LnLL pyo 1 off, 25N-36 ♦ C J 1� 7 _ ✓ , �.- � G tZr... ✓w -- 25N-36 25N-37 02 Scope of Services & Schedule Gensler I Santa Ana Regional Transportation Bike Station Scope of Services We understand that our Gensler team will be responsible for the Scope of Work described in your RFP and the Architectural Services Agreement. The following is a description of our approach to providing these services to the Santa Ana Regional Transportation Center New Bike Station along with some additional detail. Our approach to the development of the scope of services defined in your Architectural Services Agreement is one that Is highly collaborative and structured to maximize involvement of key stakeholders while following an efficient timeline. Key to the success of this project is a process that: • Establishes a shared vision for the project • Aligns the project scope and construction budget • Maintains quality control • Achieves design excellence • Our proposed approach and methodology is outlined in the following phases and highlights many of the activities that will take place in each phase to support these important measures. Task 1 PRE -DESIGN PHASE This first phase includes a kick off meeting with your key team to clarify roles, responsibilities, communication protocol, scope of the work, review existing conditions on site, finalize project schedule, establish project goals and objectives and identify potential issues. At this Kick off meeting our team will come prepared to review and validate the project scope and budget on site provided in this RFP. Activities will include the following: • Confirm /Finalizing all related site requirements • Confirm all services infrastructure requirements • Confirming / Finalizing the building program Establish any initial systems basis of design concepts Agreeing to detailed schedule (including all user group meetings) Review/validate the project scope, budget and scheduleEstablishing weekly meetings as required based on discussion with City Representatives for the project Establishing "Issues List' Deliverables are to include: • 1 to 3 conceptual floor plans • Information and studies in relation to building massing, proposed materials and signage. • Conceptual exterior elevations for review with the city as part f an internal review • Single rendering for approved and selected concept Task 2 DESIGN DEVELOPMENT PHASE - 50% Based on the approved Pre -Design, the final design is developed at the schematic level for all disciplines including; Architectural, Civil/Landscape, Mechanical, Electrical, Plumbing, Fire Sprinkler and Fire alarm. Studies and documentation should include decisions on materials, products, systems, assemblies, and final layouts of spaces and equipment. • Hold progress meetings with the key contacts and user groups for City of Santa Ana • Develop drawings based on approved Pre - Design acceptance of • Develop an outline specification for all disciplines in • Develop an "Opinion of Probable Cost" Estimate • Review and acceptance of drawings, specifications and estimate by City of Santa Ana Gensler I Santa Ana Regional Transportation Bike Station 25N-38 Deliverable included: • 50% set of plans for all disciplines including Architectural - Plans, Outline Elevations (Exterior and Interior), Key details identified • Civil - Improvement plans for the construction of bikeway connection to the parking structure entrance consisting of new bike lanes, sidewalks, curb ramps, and ADA improvements.Striping and signing plans at a scale of 1" = 20' for the proposed improvements within the limits of the project. Striping and signing plans will comply with the City's standards, Caltrans, and the California MUTCD. • Landscape - Landscape and irrigation plans for the proposed parkways, and open spaces within the project limits • Mechanical, Electrical, Plumbing, Fire Alarm, Fire Protection - Plans, notes and schematic details • Draft Outline Specification • Development of an "Opinion of Probable Cost Estimate" • Unit prices will be used based on readily available current bid information based on similar projects. Task 3 CONSTRUCTION DOCUMENTS PHASE - 901100% At this stage, the project moves into final documentation and preparation application and bid documents. Activities include the following: • Prepare the construction documents and specifications for the project based on the approved design development documents Two submissions to the City Staff in PDF format: • Submission 1 — 90% for Public Works Design Engineering Division • Submission 2 —100% addressing all comments from 90% submission - Being sent to Planning and Building Agency - To be sent to Public Works Agency Design and Construction Engineering Division Development of detailed engineering and construction drawings which will serve as basis for bidding and construction by a General Contractor Deliverables included: • Plans shall include; but are not limited to the following: • Title Sheet • Site Plan, including: - Project Location - Path of Travel - Signage • Civil Engineering Plans Plans, Details and Notes Improvement plans Striping plans • Landscape Plans - Plans, Details and Notes for all landscape and irrigation elements • Architectural - Building Floor Plan, Schedules - Interior and Exterior Elevations - Building Sections, as required - Architectural Details, developed • Mechanical, Electrical, Plumbing, Fire Alarm, Fire Protection - Plans, Details and Notes Gensler I Santa Ana Regional Transportation Bike Station 25N-39 Task 4 BID ADVERTISEMENT, CONSTRUCTION ADMINISTRATION, RECORD DRAWINGS Consultant shall provide support to the City during the Bidding phase by assisting with questions, requests for information/clarification, or conflicts arising out of the bidding process. Consultant shall also attend prebid meeting, if scheduled. Consultant shall provide support to the City during the Construction Administration phase by assisting with questions, requests for information/ clarification, and/or reviewing submittals. Upon construction completion, consultant shall incorporate asbuilt information, as provided by the General Contractor, into the drawing files to provide record drawings for City archives. Activities include the following: • Attending a pre bid meeting • Responding to RFI's and submittals assuming no more (2) reviews per submittal • Attendance at no more than four (4) Site Visits • Participating in weekly Construction Calls, assumed no longer than (1) hour per week Deliverables included: • Providing any sketches for clarification as necessary in response to RFI's • Producing Field Report documenting Site Visits • Providing Record drawings based on Contractor markups for city archives, assumed format is PDF Gensler I Santa Ana Regional Transportation Bike Station Excluded Items /Assumptions 1. Surveying is excluded from this scope of services. It is assumed the Client will provided required surveying per City's requirement for the design. 2. It is not anticipated that existing parking lot and site overall layout change due to this project 3. Modification or relocation of existing utilities are excluded from this scope of services. 4 4. All submittals are assumed to be electronic (PDF, word.doc, ACAD, Microstation) 5. Inspections and Tests. Consultant may require special inspections or tests of Contractor's work as Consultant deems appropriate, and may receive and review certificates of inspections within Consultant's area of responsibility or of tests and approvals required by laws and regulations or the Contract Documents. Consultant's review of such certificates will be for the purpose of determining that the results certified indicate compliance with the Contract Documents and will not constitute an independent evaluation that the content or procedures of such inspections, tests, or approvals comply with the requirements of the Contract Documents. Consultant shall be entitled to rely on the results of such tests and the facts being certified. 6. Limitation of Responsibilities. Consultant shall not be responsible for the acts or omissions of any Contractor, or of any of their subcontractors, suppliers, or of any other individual or entity performing or furnishing the work. Consultant shall not have the authority or responsibility to stop or direct the work of any Contractor. 25N-40 � ►-r;� v ,w'w r I I - Gensler Baltimore ike Rack Baltimore, MD 25N-41 Schedule Name Jul'18 1 Pre -Design Phase (Task 1) 10 days Mon 7/9/18 Fri 7/20/18 Kick Off Meeting with Client, Consultants and Site Walk 0 days Mon 7/9/18 Mon 7/9/18 Develop (3) Initial Concepts 4 days Mon 7/9/18 Thu 7/12/18 Prepare "Issues List" gathered from consultants 0 days Wed 7/11/18Wed 7/11/11 Design Review Session S day Fri 7/13/18 Fri 7/13/18 Finalize Concept Package based on Review Session 5 days Mon 7/16/18 Fri 7/20/18 Development of Final Rendering, Finalizing Proposed Finlsl5 days Mon 7/16/18Fri 7/20/18 Distribute "Issues List" (As Required) 0 days Wed 7/18/18 Wed 7/18/1 Key Stakeholder Review Period 5 days Mon 7/23/18 Fri 7/27/18 Design Development 50%Phase (Task 2) 15 days Mon 7/30/1[ Fri 8/17/18 Building Department Pre -Submittal Meeting 0 days Wed 8/8/18 Wed 8/8/18 Refine Selected Design based on comments 1 day Mon 7/30/18 Mon 7/30/1 Development of Consultant Backgrounds 3 days Tue 7/31/18 Thu 8/2/18 Distribute "Issues List" (As Required) 0 days Wed 8/1/18 Wed 8/1/18 Issue Consultant Backgrounds 1 day Thu 8/2/18 Thu 8/2/18 Development of Deliverables 6 days Fri 8/3/18 Fri 8/10/18 Consultant Coordination Meeting 1 day Mon 8/6/18 Mon 8/6/18 Distribute "Issues List' (As Required) 0 days Wed 8/8/18 Wed 8/8/18 Consultant / Progress Check Set 1 day? Mon 8/13/18 Mon 8/13/1 Consultant Coordination Meeting 1 day? Mon 8/13/18 Mon 8/13/1 Finalizing Deliverables 5 days Mon 8/13/18 Fri 8/17/18 Distribute "Issues List" (As Required) 0 days Wed 8/15/18 Wed 8/15/1 Issue Design Development Package 0 days Fri 8/17/18 Fri 8/17/18 Key Stake Holder Review Period 5 days Mon 8/20/18 Fri 8/24/18 Construction Document 90% Phase (Task 3) 15 days Mon 8/20/1£Fri 9/7/18 Development of Deliverables 5 days Mon 8/20/18Fri 8/24/18 Review/ Distribute Comments 1 day Mon 8/27/18Mon 8/27/1 Development of Deliverable addressing all comments 7 days Mon 8/27/18Tue 9/4/18 Consultant Coordination Meeting 1 day? Mon 8/27/18 Mon 8/27/1 Distribute "Issues List" (As Required) 0 days Wed 8/29/18Wed 8/29/1 Issue Background to Consultants 1 day Wed 8/29/18 Wed 8/29/1 Consultant/ Progress Check Set 1 day? Tue 9/4/18 Tue 9/4/18 Distribute "Issues List" (As Required) 0 days Wed 9/5/18 Wed 9/5/18 Finalizing Deliverables 3 days Wed 9/5/18 Fri 9/7/18 Issue Construction Document Package 0 days Fri 9/7/18 Fri 9/7/18 Planning and Building Agency Review Period 10 days Mon 9/10/18 Fri 9/21/18 Construction Document 100% Phase (Task 3) 5 days Mon 9/24/1£Fri 9/28/18 Distribute /Address Comments from Planning and Buildinil day Mon 9/24/18Mon 9/24/1 Development of Deliverable addressing all comment 5 days Mon 9/24/18 Fri 9/28/18 Issue Background (If Required) 1 day Tue 9/25/18 Tue 9/25/18 Consultant Coordination Meeting 1 day? Mon 9/24/18 Mon 9/24/1 Issue to Public Works Agency Design and Construction 0 days Fri 9/28/18 Fri 9/28/18 Engineering Division Bid Advertisement / Construction Administration / Record 105 days Mon Fri 2/22/19 Drawings (Duration to be confirmed with City / General 10/1/18 Contractor) Bid Advertisement 20 days Mon 10/1/18Fri 10/26/18 Pre -Bid Meeting 1 day? Mon 10/1/18 Mon 10/1/1 Construction 80 days Mon 10/29/1 Fri 2/15/19 Record Drawing 5 days Mon 2/18/19Fri 2/22/19 7/9 07711 p 7/18 �..--.1 (; ■ j 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 1 Gensler I Santa Ana Regional Transportation Bike Station 25N-42 Santa Ana Regional Transportation Bike Station Gensler I Santa Ana Regional Transportation Bike Station 25N-43 Schedule Name 1 Pre -Design Phase (Task 1) 10 days Mon 7/9/18 Fri 7/20/18 Kick Off Meeting with Client, Consultants and Site Walk 0 days Mon 7/9/18 Mon 7/9/18 Develop (3) Initial Concepts 4 days Mon 7/9/18 Thu 7/12/18 Prepare "Issues List" gathered from consultants 0 days Wed 7/11/18 Wed 7/11/1 Design Review Session 1 day Fri 7/13/18 Fri 7/13/18 Finalize Concept Package based on Review Session S days Mon 7/16/18 Fri 7/20/18 Development of Final Rendering, Finalizing Proposed Finisl5 days Mon 7/16/18 Fri 7/20/18 Distribute "Issues List" (As Required) 0 days Wed 7/18/18 Wed 7/18/1 Key Stakeholder Review Period 5 days Mon 7/23/18 Fri 7/27/18 Design Development 50% Phase (Task 2) 15 days Mon 7/30/1£ Fri 8/17/18 Building Department Pre -Submittal Meeting 0 days Wed 8/8/18 Wed 8/8/18 Refine Selected Design based on comments 1 day Mon 7/30/18 Mon 7/30/1 Development of Consultant Backgrounds 3 days Tue 7/31/18 Thu 8/2/18 Distribute "Issues List" (As Required) 0 days Wed 8/1/18 Wed 8/1/18 Issue Consultant Backgrounds 1 day Thu 8/2/18 Thu 8/2/18 Development of Deliverables 6 days Fri 8/3/18 Fri 8/10/18 Consultant Coordination Meeting 1 day Mon 8/6/18 Mon 8/6/18 Distribute "Issues List' (As Required) 0 days Wed 8/8/18 Wed 8/8/18 Consultant / Progress Check Set 1 day? Mon 8/13/18 Mon 8/13/1 Consultant Coordination Meeting 1 day? Mon 8/13/18 Mon 8/13/1 Finalizing Deliverables 5 days Mon 8/13/18 Fri 8/17/18 Distribute "Issues List' (As Required) 0 days Wed 8/15/18 Wed 8/15/1 Issue Design Development Package 0 days Fri 8/17/18 Fri 8/17/18 Key Stake Holder Review Period 5 days Mon 8/20/18 Fri 8/24/18 Construction Document 90% Phase (Task 3) 15 days Mon 8/20/1£ Fri 9/7/18 Development of Deliverables 5 days Mon 8/20/18 Fri 8/24/18 Review/ Distribute Comments 1 day Mon 8/27/18 Mon 8/27/1 Development of Deliverable addressing all comments 7 days Mon 8/27/18Tue 9/4/18 Consultant Coordination Meeting 1 day? Mon 8/27/18 Mon 8/27/1 Distribute "Issues List' (As Required) 0 days Wed 8/29/18 Wed 8/29/1 Issue Background to Consultants 1 day Wed 8/29/18 Wed 8/29/1 Consultant / Progress Check Set 1 day? Tue 9/4/18 Tue 9/4/18 Distribute "Issues List' (As Required) 0 days Wed 9/5/18 Wed 9/5/18 Finalizing Deliverables 3 days Wed 9/5/18 Fri 9/7/18 Issue Construction Document Package 0 days Fri 9/7/18 Fri 9/7/18 Planning and Building Agency Review Period 10 days Mon 9/10/18 Fri 9/21/18 construction Document 100% Phase (Task 3) 5 days Mon 9/24/18 Fri 9/28/18 Distribute /Address Comments from Planning and Buildin£1 day Mon 9/24/18 Mon 9/24/1 Development of Deliverable addressing all comment 5 days Mon 9/24/18 Fri 9/28/18 Issue Background (if Required) 1 day Tue 9/25/18 Tue 9/25/18 Consultant Coordination Meeting 1 day? Mon 9/24/18 Mon 9/24/1 Issue to Public Works Agency Design and Construction 0 days Fri 9/28/18 Fri 9/28/18 Engineering Division Bid Advertisement / Construction Administration / Record 105 days Mon Fri 2/22/19 Drawings (Duration to be confirmed with City / General 10/1/18 Contractor) Bid Advertisement 20 days Mon 10/1/18Fri 10/26/18 Pre -Bid Meeting 1 day? Mon 30/1/18Mon 10/1/1 Construction 80 days Mon 10/29/1 Fri 2/15/19 Record Drawing 5 days Mon 2/18/19Fri 2/22/19 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 3o 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 - 47 Gensler I Santa Ana Regional Transportation Bike Station: 25N-44 Santa Ana Regional Transportation Bike Station Gensler i Santa Ana Regional Transportation Bike Station 25N-45 I M ------- --- 25N-47 03 Resumes Gensler I Santa Ana Regional Transportation Bike Station Gender Chip Williams, LEED AP Principal i Managing Principal Principal -in -Charge Chip joined Gensler in 1989 and has over 32 years of professional experience in both interior design and architectural assignments in the corporate office technology and retail arena. With a mission to create viable and appropriate solutions to support the work and retail environment, Chip Incorporates project team leadership and communications, as well as the ability to develop and maintain strong client relationships, He Is respected for his abilityto expedite large, complex projects while creating responsive design solutions, in addition to helping the client define their business goals and objectives. Gensler I Santa Ana Regional Transportation Pike Station 33 Years of Experience Joined Gensler 1989 Background Bachelor of Archltecture, California State Polytechnic University, Pomona USGBC LEED Accredited Professional Civic & Government Size (sq ft) City of Encinitas/City Hall, Encinitas, CA 48,000 City of San Clemente Civic Center, San Clemente, CA 55,000 The Salvation Army, Santa Ana, CA 21,365 Corporate I nterlor Headquarters Size (sq ft) Masimo, Irvine, CA 210,000 BI's Restaurants, Huntington Beach, CA 24,000 Bausch & Lomb, Aliso Viejo, CA 21,962 Virgin Galactic, Long Beach, CA 150,000 Brookfield Residential, Costa Mesa, CA 38,000 LG&E Power Systems, Irvine, CA 85,000 ITT Divisional Offices, Santa Ana, CA 80,000 Chevron Land Management, Newport Beach, CA 22,300 Golden State Foods, Irvine, CA 21,100 Hershey Communications, Irvine, CA 15,000 R.R. Donnelley and Sons Co., Irvine, CA 11,000 Eastman Kodak, Irvine, CA 11,000 Century 21 Real Estate, Irvine, CA 10,000 Southern California Edison, Rancho Cucamonga, CA 65,000 Southern California Edison, Irwindale, CA 300,000 Irvine Office Company, Irvine, CA 6.5 million Center Irvine North/Bullding4, Irvine, CA 345,000 Financial Services Firms size (sq ft) Merrill Lynch, Newport Beach, CA 110,000 Merrill Lynch, Pasadena, CA 35,000 Pacific Life Insurance Company, Newport Beach, CA 325,000 American Savings, Stockton, CA 250,000 Pacific Investment Management Company, NB, CA 24,500 Ganis Credit Corporation, Newport Beach, CA 12,400 Pacific Financial Management Company, NB, CA 12,000 Stewart Title, Irvine, CA 10,800 Butterfield Savings Branch Bank Santa Ana, CA 10,000 Subm and Company, Newport Beach, CA 8,200 Prudential Securities, Newport Beach, CA 8,400 Bolar, Hirsch & Jennings, Irvine, CA 13,000 Lehman Brothers, Multiple locations 25,000 25N-48 Gensler Nick Acevedo, AIA , CDT, NCARB, LEED AP BD+C Senior Associate Project Architect/Manager Nick provides valuable flexibility in all phases of a project, from full service design to construction administration services. His diversity, communication, collaboration skills, and attentiveness to the client's needs, enable him to contribute to many project teams at any stage of a project, while ensuring overall project success. Nick's technical expertise Includes knowledge of building tectonics, BIM project delivery, parametric modeling, design build delivery and facilitating mobile devices for digital project collaboration. Nick is the firmwide digital collaboration leader and is continuously employing new technologies and applications to streamline project teams and improve communications. He is a California registered architect, Revit Certified Professional, Licensed CDT and NCARB registered. 11 Years of Experience joined Gensler2006 Background Bachelor of Architecture, Cal Poly State University, San Luis Obispo, CA Licensed Architect, California Construction Document Technologist (CDT) National Council of Archltecture Registration Board (NCARB) USGBC LEER Accredited Professional, BD+C Civic & Government size (sq ft) City of Ross Fire/Police Headquarters, Ross, CA 4,500 Aviation & Transportation Size (sq ft) Auckland International Airport, Concessions Redesign, Auckland, NZ Auckland InTB PH3 Prelim, Auckland, NZ Air New Zealand Regional Offices, El Segundo, CA Air New Zealand Lounge Air New Zealand ATO and Admin Offices, LAX Auckland, International Lounge 26,600 Auckland, Regional Lounge 2,400 Sydney, International Lounge 16,500 Brisbane, International Lounge 8,300 New Plymouth, Regional Lounge 900 Napier, Regional Lounge 1,200 Palmerston North, Regional Lounge 1,140 Star Alliance Lounge 21,000 Tom Bradley International Terminal, LAX 18,100 Auckland Intl Airport, Auckland, NZ Equity Office Properties Incheon International Airtport, Terminal 2, South Korea 7,900,000 John Wayne Airport Expansion Project, Santa Ana, CA 1,150,000 John Wayne Airport Gate 14 Renovations, Santa Ana, CA 2,000 Bob Hope USO at LAX, Los Angeles, CA 8,000 Workplace Size (sq ft) Delaware North Headquarters, Buffalo, NY 110,000 Air New Zealand Regional Offices, El Segundo, CA 9,800 Air New Zealand ATO and Admin Offices, LAX 1,500 Kobe, Inc., Newport Beach, CA 15,500 PINICO Headquarters, Newport Beach, CA 380,000 Tarsadia, Newport Beach, CA 17,500 Bank of America Field Survey 3 million Confidential Financial Company Headquarters, Newport Beach, CA 380,000 CITC Capltaland Tower, T.I. N/A CNET Tenant Improvement Project 10,000 Criticom International, Cypress, CA N/A Draft FCB, Irvine, CA 9,500 Equity Office Properties various projects Gensler I Santa Ana Regional Transportation Bike Station 25N-49 Gensler Hessam Vakili, LEED AP, NCARB AIA Assocciate Project Designer Dedicated to design excellence, Hessam is passionate about enriching communities and impacting lives through the powerof design. He has diverse experience in providing innovative design solutions for both local and global projects. Hessam offers 16 years of experience in the design and planning of mixed-use, residential housing, site planning and large-scale urban centers/enviornments. Hessam Vakili is an architectural designer with a specialty in Urban Design. His academic and practical training in architecture, landscape architecture and urban design gives him the advantage of understanding both the interior and exterior relationshpi to the environment. Hessam is also a Gensler thought -leader on the sharing economy and co -habitation. Gensler I Santa Ana Regional Transportation Bike Station 16 Years of Experience Joined Gensler 2014 Background Bachelor of Science, Landscape Architecture, University of Massachusetts, Amherst, MA Master of Architecture, Boston Architectural College, Boston, MA USGSC LEED Accredited Professional Certified, National Council for Interior Design Qualification (NCIDQ) Associate Member, AIA Planning & Urban Design Size (sq ft) Santa Ana South Main Street Vision Plan, Santa Ana, CA 2 miles Hudson Yards Mixed Use Development, New York, NY" 17,000,000 Faneull Hall Marketplace, Boston, MA` 100,000 Al Maryah Island Central Master Plan, Abu Dhabi, U.A.E.' 30 million AmwaJ Master Plan, Rabat, Morocco• 17.4 million The Agora Site Master Plan, Laguna Niguel, CA 25 acres Shops at Columbus Circle, New York, NY- 360,000 Surf City Dubai, UAAE. 1250 acres Building Repositloing Size (sq ft) Lakeshore Towers Site and Amenities Expansion, Irvine, CA 221 N. Figueroa Relocation & Renovation, Los Angeles, CA 153,000 17885 Von Karman Repositioning, Irvine, CA AT&T Center, Los Angeles, CA 8,000 7755 Irvine Center Drive Repositioning 200,000 Retail & Hospitality Size (sq ft) Motiongate International Theme Park Food & Beverage Venues 4,306,000 Qulksllver Hotel & Resort, Palm Desert, CA 600 keys Marriott Residence Inn, Woodland Hills, CA 217,630 Air New Zealand Lounges, Multiple Locations Worldwide 110,000 FletcherJones Motorcars, Palo Alto, CA 113,177 Fletcher Jones Motorcars, Newport Beach, CA 170,000 K04Gkyali Hllltown Shopping Center, Istanbul, Turkey- 850,000 Workplace Size (sq ft) Auto Club Enterprises Restack, Costa Mesa, CA 106,000 Bedrosians Tile Showroom & Warehouse, Multiple Locations Banc of California, Santa Ana, CA 217,630 Delaware North Headquarters, Buffalo, NY 110,000 Masimo, Irvine, CA 210,000 Opus Bank, Irvine, CA 2,200 Air New Zealand Ticket Office Relocation, LAX 1,600 Air New Zealand Office Relocation, EI Segundo, CA 10,000 25N-50 Kimlep Horn Aryo Rad, P.E., QSD Civil Design Project Manager Aryo has 20 years of civil engineering and construction experience related to municipal and transportation facilities. His range of experience includes engineering work in planning, permitting, design, bidding, and construction of roadways, complete street, streetscape, traffic, and transportation projects in southern California specifically in Cities in Orange, Los Angeles and Riverside Counties. He has led complex multidisciplinary transportation and street projects with a track record of successful implementation. Aryo has experience in working with public works and planning departments for more than 15 municipalities in southern California and assisting them with their roadway improvement and complete street projects. Aryo is familiar with challenges for municipal roadway projects through his working experience. Professional Credentials Master of Science, Civil Engineering, California State University, Fullerton Master of Science, Systems Engineering, Industrial Management Institute Bachelor of Science, Civil Engineering, Azad University Professional Engineer in CA #C81231 Qualified SWPPP Developer/ Practitioner in CA #81231 Affiliations American Public Works Association (APWA), Member American Society of Civil Engineers (ASCE), Member American Water Work Association, (AWWA), Member Relevant Experience South Main Street Corridor Improvements, Santa Ana, CA — Project manager responsible for the development and implementation of a downtown revitalization plan that focuses on improving street beautification, traffic safety, walkabiiity, environmental sustainability, security, and neighborhood amenities. Santa Ana Boulevard and 5th Street Bikeway, Santa Ana, CA — Project engineer for the design and implementation of a new Class IV median protected bikeway connecting the downtown area with the Santa Ana Regional Transportation Center. Ramona Boulevard and Valley Boulevard Intersection Improvement, City of EI Monte, CA — Project manager for the City of EI Monte's intersection improvement project. The project involves major widening for a five -leg intersection that operates as the main hub for the City. Gensler I Santa Ana Regional Transportation Bike Station 25N-51 Kimley»)Horn Scope of work for the project consisted of surveying, geotechnical investigation, pavement design, environmental studies (CEQA and Phase I Site Assessment), R/W acquisition, traffic studies, traffic signal design, street lighting, Active Transportation, and construction bid documents for the project. Frazier Street Pedestrian Safety and Bike Lane, Baldwin Park, CA — Project manager for the design of more than one mile of corridor along Frazier Street. Project's main objectives were enhancing pedestrian safety and adding a class II bike lane to the street. Bulb -outs and curb extensions were added to intersection as traffic calming measures. Work also included pavement rehabilitation, ADA improvement, landscaping, and high visibility crosswalks. Bus Shelter Improvement Project, City of Baldwin Park, CA — Aryo was project manager for the City's bus shelter improvement project. The Project was for engineering design services for Citywide Bus Stops Evaluation and Design. Design Phase of the project included; conducting field survey to verify current City's Bus Stops Master Plan, Evaluation of existing bus stops for ADA compliance, Right -of -Way research, field review for any need for improvement of existing street features, and preparation of design package (Plans, Specifications and Cost Estimate) for construction of the Project. The design phase also included preparation of five alternative architectural design for new bus shelters and bus stops amenities. Montebello/Commerce Metrolink Station ADA Improvements, City of Montebello, CA — Aryo was responsible for project management and design for this project to upgrade the Metrolink Station to meet current ADA requirements at ramps, sidewalks and commuter locations. This encompassed the path of travel from Flotilla Street; along the entrance road, roadway crossings, rolling gate track, path of travel from rail platform to bus loading/unloading zone or the parking lot; the existing ramps and sidewalks from the handicap parking to the platform ramp and ramps on the platform for access to the trains. Scope of services included surveying, field measurement, site assessment report, conceptual plans, ADA design and preparation of bid package (PS&E) for construction phase. Bus Shelters Improvement at Various Locations, City of Hawaiian Gardens, CA —Aryo led a design team for City's bus shelter improvement project to replace or upgrade existing bus shelters at various locations. The scope included the design, purchase and installation of the shelters along with benches, trash cans and solar powered lighting. In addition, the existing shelters were repaired and painted. The Federal Transportation Administration (FTA) provided the primary project funding along with Los Angeles County TDA and City funds. Scope of services encompassed concept design, field verification, preparation of site plans, specifications and cost estimate, bid support services, construction management and construction inspection services. Bus Shelter ADA Compliance Evaluation, City of Montebello, CA —Aryo was project manager for Montebello's Bus Shelter ADA Compliance Evaluation. The scope of work included visiting City's existing 141 bus shelters to review and evaluate each bus shelter for compliance with the latest ADA Regulations. The scope of work also included preparation of a report for existing bus shelter and bus stop amenities condition consisting of required repairs and construction work. Part of this project, City's bus route map and data base were updated to reflect latest existing facilities on each bus stop. Project also encompassed preparation of plans, specifications and cost estimate for the repairs and alteration for each bus stop. Gensler I Santa Ana Regional Transportation Bike Station 25N-52 KidepMorn Fairmont Boulevard Widening Preliminary Study, Anaheim, CA — Principal Design Engineer responsible for the preparation of conceptual plans, design alternatives, cost estimates, hydrology study, and project study report for approximately one mile of arterial roadway from Santa Ana Canyon Road to Canyon Rim Road. Project was for widening of Fairmont Boulevard from one lane in each direction to two lanes while improving other street features such as landscaping. Design considered sustainable measures such as green street design for the street. Specific work included geotechnical investigation, detailed field observations, aerial and field surveys, conceptual plans, cost estimates, and project study report for improvements of the street. Atlantic Boulevard and Slauson Avenue Business District Revitalization, Maywood, CA — Design Lead Engineer responsible for preparation of design package and construction support for approximately two miles of arterial roadway from the Slauson Avenue/Atlantic Boulevard Intersection to the South, north and West City limit. Specific scope of work included geotechnical investigation, field survey, new median island, street geometry design, street beautification, pavement rehabilitation, landscaping and irrigation, signing and striping, and final plans, specifications and cost estimates. San Gabriel Valley Class I Bikeway, Baldwin Park, CA — Project Manager responsible for preparation of design package and permits for construction of a new 2.5 mile class I bikeway in the City of Baldwin Park. The project connects existing City's class I and class II bike facilities along the San Gabriel River and Baldwin Park Boulevard respectively. Specific work included ground and aerial surveying, environmental studies, bikeway alignment study, hydrology study, NPDES and SWPPP, and project's permits for Caltrans, LACFCD, CA -Fish and Wild Life, and LA County. Rosemead Boulevard and Mines Avenue Intersection Improvement, Pico Rivera, CA — Project Manager for the design and construction phases. Main project goals were traffic calming with adding bulb -outs to Mines Avenue as well as traffic signal upgrade, street beautification, and pavement rehabilitation. Work included; street improvement, pedestrian safety improvement, highway safety improvement, bulb -outs, new traffic signal, drainage analysis, ADA improvement, landscaping, and signing and striping. Washington Boulevard Improvements, Montebello, CA — Project Manager for design of more than 6,000 linear feet of a primary arterial roadway. Washington Boulevard is located in commercial and industrial area in the City of Montebello. Improvement items included street rehabilitation, concrete pavement intersection, ADA improvements, new median islands, landscaping, and signing and striping. Work consisted of preparation of Plans, Specifications and Cost Estimate as well as bid and construction support. Gene Autry Way Improvements, City of Anaheim, CA — Project Engineer assisting with the final design services to improve Gene Autry Way and the west side of State College Boulevard adjacent to the main Angel Stadium ingress/egress point. The project will widen both streets to increase capacity while providing space for bicyclists and facilities for pedestrian circulation. Multiple bio -retention facilities are being provided to comply with SWRCB requirements in north Orange County. The project also includes RAN acquisition, necessary modifications to adjacent properties, utility relocations, traffic signals, lighting, and special considerations related to Angel Stadium event traffic. Gensler I Santa Ana Regional Transportation Bike Station 25N-53 Michael Madsen, PLA, CLIA, CLARB Landscape and Irrigation Michael has more than 12 years of landscape architecture experience in master planning, streetscapes, site design, pool and amenity areas, planting and irrigation design, and the preparation of tree mitigation' plans. His background includes coordinating multidisciplinary design projects involving landscape architecture, urban planning, architecture, civil engineering, roadway design, and transportation design. In addition, he is experienced in the areas of site construction detailing, plant selection and establishment, soils and site remediation, and site grading and engineering. Michael has also worked on parks, streets and pedestrian thoroughfares, and transportation corridors within both the public and private sector, with the latter focused on transit centers, retail, restaurants, healthcare, and multifamily housing developments. He is also very skilled at obtaining and incorporating public input on the planning and landscaping of projects. Professional Credentials Master of Science, Landscape Architecture, University of Florida Bachelor of Science, Business Administration, Florida State University Professional Landscape Architect (PLA) in California (5798) Certified Landscape Irrigation Auditor (CLIA) (92638) Council of Landscape Architectural Registration Boards (CLARB) (21623) Relevant Experience Gene Autry Way Widening, Anaheim, CA — Landscape Architect Olive Garden, Buena Park, CA — Landscape Architect Bridge On -Call Program, Los Angeles, CA — Landscape Architect Rancho Road Sidewalks and Bike Lanes, Thousand Oaks, CA — Landscape Architect On -Call Civil Engineering Professional Services, San Bernardino County, CA — Landscape Architect Riverside Community Hospital Expansion, Riverside, CA — Landscape Architect D Avenue and 12th Street Roundabout, National City, CA — Landscape Architect A Avenue Green Street, National City, CA — Landscape Architect Coolidge Avenue Safe Routes to School, National City, CA — Landscape Architect Paradise Creek Restoration, National City, CA — Landscape Architect SANDAG, Final Design of the South Line Freight Rall Improvements, San Diego, CA — Landscape Architect SANDAG, South Bay Bus Rapid Transit (BRT) East Palomar Street Segment Final Design, San Diego, CA — Landscape Architect Martin Luther King Community -Oriented Skate Park, EI Centro, CA — Landscape Architect Engineering Design and Architectural Design Services for Plank Park, EI Centro, CA — Landscape Architect Rancho Coronado Villages Design Services, San Marcos, CA — Landscape Architect Gensler I Santa Ana Regional Transportation Bike Station 25N-54 P B S ENGINEERS MECHANICAL ELECTRICAL PLUMBING I CONSULTING ENGINEERS KUNAL SHAH, PE, RCDD, LEED AP in Principal ) Electrical Engineer Background: Project Role ) Mr. Shah has over 19 years of electrical engineering experience for aviation, Princlpal-In- healthcare, government, commercial and higher educational facilities, which Charge ) include major State and Federal funded modernization projects. His responsibilities Project Electrical include construction cost estimating, specification writing, construction Engineer administration, bidding and negotiation and all aspects of electrical engineering and design, Education ) Mr. Shah has designed power, lighting, and signal systems for various airports for B.S., Electrical Los Angeles World Airports (LAWA). He is knowledgeable with LAWA's Engineering requirements and regulations, At present, he has been involved in managing University of LAWA's various on-call contract projects at various airports, such as LAX, Ontario California, Irvine, and Van Nuys, CA. California Mr. Shah Is experienced in designing several types of projects from renovations to new construction allows him to bring different perspectives and solutions to every Licenses j project he engages. Further, Mr. Shah has experience in multiple delivery methods Professional for projects, including design build, CMAR, and Lean Project Delivery. Electrical Project Experience: Engineer #E- John Wayne Airport, Costa Mesa, California 17249 On -Call Engineering Services Registered PBS Engineers, Inc. was awarded a prime on-call services contract to perform mechanical, electrical and plumbing engineering services. Communication Distribution Los Angeles County Metropolitan Transportation Authority, California Designer (RCDD) Willowbrook/Rosa Parks Station # 07039 PBS reviewed the concept documents to validate and expand the information describing the MEP Systems for the Willowbrook/Rosa Parks Station. LEED AP El Monte Busway and Transit Center, EI Monte, California El Monte Busway -Transit — Design -Build Years of PBS provided mechanical, electrical and plumbing engineering services for this Experience design/build project which includes design of for all heating, ventilation and air 19 conditioning (HVAC). Los Angeles County Metropolitan Transportation Authority, California Union Station/ Patsaouras Plaza Busway Station —Design -Build PBS are providing mechanical, electrical, plumbing and communication engineering services forthis project. Los Angeles International Airport, Los Angeles, California Consolidated Rental Car Center (CONR4Q Project PBS is providing Mechanical, Electrical, Plumbing and Information Technology (Infrastructure only) Design Engineering Services for the Conceptual Design (5%), including Design Criteria and Utilities Planning for the site and multiple new building for the CON RAC Project. Glendora I Los Angeles I San Diego 2100 East Route 66, Suite 101 Glendora, CA 917401 T 626.650.0350 F 626.650.0352 Gensler I Santa Ana Regional Transportation Bike Station 25N-55 ENGINEERS MECHANICAL ELECTRICAL PLUMBING I CONSULTING ENGINEERS NOE PORTILLA, PE Principal I Mechanical Engineer Background: Project Role ( Mr. Portilla has over 35 years of experience, which includes 25 years with LAWA Project Plumbing in design and construction. He has designed a comprehensive range of Engineer mechanical systems such as HVAC, plumbing, fire protection and medical gas systems for aviation, institutional, educational, commercial, healthcare, Education ( government (federal and state), military, and municipal facilities. His experience M.S. Mechanical also includes preliminary design, construction documentation, calculations, and Electrical equipment document review and punch list observations. Engineering Mr. Portilla's responsibilities include research and application of building, Veracruz State mechanical, plumbing and fire protection codes to develop design crlterla, scope University and construction documentation. Additionally, he is responsible for plumbing Veracruz, Mexico systems design and testing, water and utility waste prevention and energy management. Licenses ( Mr. Portilla is also experienced in facility surveys, construction cost estimating, Professional fire protection system design, technical evaluations, energy audits, and feasibility Mechanical studies for various energy conservation and alternative energy systems. He has Engineer effectively managed numerous complex conservation projects. #M-29029 Working in close coordination with LAWA, he communicates with them throughout the development of the contract documents, submission for their Professional review and during construction administration and meets all their requirements. Mechanical Engineer in Proiect Experience: Mexico John Wayne Airport, Costa Mesa, California Certified Plumbing On -Call Engineering Services Engineer PBS Engineers, Inc. was awarded a prime on-call services contract to perform mechanical, electrical and plumbing engineering services. Years of Los Angeles County Metropolitan Transportation Authority, California Experience ( Willowbrook/Rosa Parks Station 35+ PBS reviewed the concept documents to validate and expand the information describing the MEP Systems for the Willowbrook/Rosa Parks Station. Golden Empire Transit (Get) Bus Operations, Bakersfield, California Maintenance and Administration Facilities PBS Engineers are providing design/bid/build Telecom, Data and Security (TDS) System engineering services for this project. Bob Hope Airport, Burbank, California Regional Intermodal Transportation Center (RITC) — Design -Build PBS provided MEP engineering services for the new Regional Intermodal Transportation Center (RITC) facility. Los Angeles County Metropolitan Transportation Authority, California Union Station / Patsaouras Plaza Busway Station — Design -Build PBS are providing mechanical, electrical, plumbing and communication engineering services for this project. Glendora I Los Angeles I San Diego 2100 East Route 66, Suite 101 Glendora, CA 917401 T 626.650.0350 F 626.650.0352 Gensler Santa Ana Regional Transportation Bike Station 25N-56 ®PBS ENGINEERS —m MECHANICAL ELECTRICAL PLUMBING I CONSULTING ENGINEERS TARIQ HASSAN, PE Senior Associate I Mechanical Engineer Project Role I Background: Project Mr. Hassan has more than 19 years of experience of engineering and design fol Mechanical various systems, such as HVAC, laboratory and kitchen hood exhaust and Engineer ventilation, vehicle garage ventilation, dust collection systems, central plant systems, etc. He has designed these types of mechanical systems for numerous Education ( new and existing facilities such as commercial, educational, healthcare, industrial B.S., Mechanical and military facilities, including entertainment centers, computer and data rooms, Engineering civil centers, institutional facilities and cogeneration plants. California State Mr. Hassan has worked as a designer, HVAC engineer, project engineer and project Polytechnic manager during his engineering experience. His primary duties include the design University of HVAC, preparation of specifications and cost estimates, performance of Pomona, mechanical peer review, attendance at project meetings and project coordination. California Additional responsibilities for Mr. Hassan consists of initial design development, field Investigations, heating and cooling load calculations, preparation of California Licenses Administrative Code Title 24 energy compliance documents, specifications, and Registered review of shop drawings and construction project coordination. Mr. Hassan is also Mechanical well -versed in feasibility and comparative energy utilization studies and energy Engineer in conservation projects such as chilled water, cogeneration and energy audits. He California #33827 has experience in the field of HVAC and EMS control systems. Mr. Hassan's experience lies with the design of various facilities, where the Years of projects are required to be reviewed and approved by various agencies. Working Experience in close coordination with these agencies, he communicates with them 19 throughout the development of the contract documents, submissions for their review and during construction administration, to meet all of their requirements. Project Experience: John Wayne Airport, Costa Mesa, California On -Call Engineering Services PBS Engineers, Inc: was awarded a prime on-call services contract to perform mechanical, electrical and plumbing engineering services. Los Angeles County Metropolitan Transportation Authority, California Union Station /Patsaouras Plaza Busway Station — Design -Build PBS are providing mechanical, electrical, plumbing and communication engineering services for this project. Bob Hope Airport, Burbank, California Regional Intermodal Transportation Center (RITC) — Design -Build PBS provided MEP engineering services for the new Regional Intermodal Transportation Center (RITC) facility. EI Monte Busway and Transit Center, EI Monte, California Willowbrook/Rosa Parks Station PBS reviewed the concept documents to validate and expand the Information describing the MEP Systems for the Willowbrook/Rosa Parks Station. Glendora I Los Angeles I San Diego 2100 East Route 66, Sulte 101 Glendora, CA 917401 T 626.650.0350 F 626,650.0352 Gensler I Santa Ana Regional Transportation Bike Station 25N-57 Prosper Marketplace, Inc. I San Francisco, CA _ Genslei I Santa Ana Regional Transportation Bike Station 25N-58 25N-59 04 Forms/ Certifications Gensler I Santa Ana Regional Transportation Bike Station sa � :JJ3 J 25N-59 04 Forms/ Certifications Gensler I Santa Ana Regional Transportation Bike Station Appendix -7 ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 die BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof; or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal, Signing tills Proposal on the signature portion thereof shall also constitute signature of this Non -collusion Affidavit. BIDDERS are cautioned that making a false cerdlif jon may stet die certifier to criminal prosec$don, Signed State of California County of Orange Subscribed and swom to (or affirmed) before me on this day of 20, by before me. proved to me on the basis of satisfactory evidence t persons) who appeared Notary Public Signature _ Gensler I Santa Ana Regional Transportation Dike Station Notary Public Seal Arm"" n�� City of Santa Ana RFP Page A3-1 25N-60 - CALIFORNIA ALL- PURPOSE CERTIFICATE OF ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the Identity of the individual who signed the document to which this certificate Is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Orange `/ } O b before me, Janice Duffek, Notary Public , `- vmne Nato eco ver personall�m peared �_ UtQ't �. �t I11'iIuS �R , who proved to me on the basis of satisfactory evidence to be the personfs�whose name(e) is/aFesubscribed to the within instrument and acknowledged to me that he/sheer executed the same in hisRleI40wif authorized capacity(lee), and that by hislherftheiF signature(sj on the instrument the person(e), or the entity upon behalf of which the person(eyacted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of Califomia that the foregoing paragraph is true and correct. WITNESS my hand and official seal. OFTHEATTACHE:D Document Dale CAPACITY CLAIMED BY THE SIGNER ❑ Individual (s) bX Corporate Officer to ❑ Partner(s) ❑ Attomeyin-Fact ❑ Trustee(s) ❑ Other 2015 Version wwri.NotaryCiasses.cam 800-873-8865 JANICE DUFFEK Commission lit 2125938 ® Notary Public • California _ Dranpt County M Comm, ESIret Gap 5, 2019 r Public Seal) INSTRUCTIONS FOR COMPLETING THIS FORM lhirform complier with current California statures regarding notarywordiigand. ifneeded• should be completed andattachrelm the document. Acknowledgments from other starer may be compleredfor documents being sent to that trate ro long as the warding doer not require the Col fomta notary to violate California notary law. • State and County information must be the State and County where the document signals) personally appeared before the notary public for acknowledgment • Date or notarization must be the date that the signcr(s) personally appeal which must also be use same date the aclmawledgment is completed • Thc notary public must print his or her name as it appears within his or her commission followed by a comma and then your qac (notary public). • Print the turrets) of document signals) who personally appear at the time of n01116=gon. • Indicate the correct singular or plural forms by erussing off Incorrect forty (i.e. hNshddsey; is/ata) or dealing the correct forms. Failure to correctly indicate this lnfomtation may [end to rejection of document scoNing. • The notary not impression must be clear and photographically reproducible. Impression must not corer tut or liocs. If seal impression smudges, reseal if a sufficient nice, permits, otherwise complete a different acknowledgment form • Signoras of the notary public must snatch the signature on 01c with the once or the county clerk. 4 Additional information is not required but could help to snsore this ulamwiedgmmt Is am mintscd or attached to a different document. v Indicate title a type afattached document, number of pages and date. 4 Indicate the capacity claimed by the signer. If the claimed opacity is a corporate omccr, indicate the title (he. CEO, CFO, Smarmy). • Securely attach this docmncm W the sigocd docwtmt with a staple. Gensler I Santa Ana Regional Transportation Bike Station 25N-61 Appendix ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION CERTIFICATIONS The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a `Disclosure of Lobbying Activities". This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly. Firm Gensler Signed and Printed Name: Chlp Wiilllams Title Principal Date May 21, 2018 City of Santa Ana RFP Page A3-2 Gensler i Santa Ana Regional Transportation Bike Station 25N-62 Appendix ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION CERTIFICATIONS The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments trader this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law, 7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City of Santa Ana RFP Page A3-3 Gensler I Santa Ana Regional Transportation Bike Station 25N-63 by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: rN Muir Title: Principal Firm: Gensler Date: May 21, 2018 Gensler I Santa Ana Regional Transportation Bike Station City of Santa Ana RFP Page A3-4 25N-64 CALIFORNIA UNIFIED CERTIFICATION PROGRAM February 9, 2016 Mr. Kunst G. Shah PBS Engineers, Inc, 2100 B. Route 66, Suite 101 Glendora, CA 91740 RE: DISADVANTAGED BUSINESS ENTERPRISE MBE) CERTIFICATION APPROVAL CUCP File No. - 36091 Dear Mr. Shah: We are pleased to advise you that after careful review of your application and supporting documentation, the City of Los Angeles has determined that your film meets the eligibility standards to be certified as a Disadvantaged Business Enterprise (DBE) as required under the U.S. Department of Transportation (U.S, DOT) Regulation 49 CFR Part 26, as amended. Your firm will be listed in the California Unified Certification Program (CUCP) database of certified DBEs and the City of Los Angeles DBE/MBE/WBE directory under the following specific area of expertise that you have identified on the business service form for contacting opportunities: NAICS Code Description 541330 Engineering Services Your DBE certification applies only for the above code. You may review your fu -m's information in the CUCP ACDBE/DBE database, which can be accessed at the California Unified Certification Program's website at httu://califomiauep.org and the CIty of Los Angeles ACDBE/DBE/MBEMBE database at ht1 r.//bcalacity.ore. Any additions and revisions must be submitted to the City of Les Angeles for review and approval. In order to assure continuing DBE status, you must submit an "Annual Update Declaration" form with supporting documentation, which will be sent to you. Based on your annual submission that no change in ownership and control has occurred, or if changes have occurred, they do not affect your firm's DBE standing, the DBE certification of your fun will continue until or unless it is removed by our agency. Also, should any changes occur that could affect your certification status prior to receipt of the Declaration, such as changes in your firm's name, business/mailing address, ownership, management, or control, or failure to meet the applicable business size standards or personal net worth standard, please notify us immediately. DBE certification is subject to review at any time. Failure to submit forms and/or change of information will be deemed as failure to cooperate under Section 26.109 of the Regulations. Your DBE certification status will be honored by all of the U.S. DOT recipients in California. For information on City of Los Angeles contracting opportunities, please register at htrn:/ILABAVN.or City of Las Angeles . nopDament of Public Worlrs • 13urce1 If Conlracl Admintslreaen • on'ice orcontracl CompReoee • Centmiizsd Certification Adnrhrislrelion 1149 8oub Brutulmy. Suite 300 • L®Angcla, CA 90015 • Phone (213)947-26R4 • Fax (213) 847-2777 Gensler I Santa Ana Regional Transportation Bike Station 25N-65 PBS Engineers, Inc. February 9, 2016 Page 2 Should you have any questions, please contact me at (213) 847-2650 or e-mail at angeladelarbsa@lacity.org. Sincerely, ANGEL/A�ROSA, LAWA Certification Manager Office of Contract Compliance Bureau of Contract Administration ANHQUALEMPLOYMENT OPPORTUNITY- AFFIRMATIVE ACTION EMPLOYER TF SI Gensler I Santa Ana regional Transportation Bike Station 25N-66 n F" n U V 0 <Q� o P lJ rK d Lpp' V (7 D q B 'd• W q U V W N �u 3 n F" n U Gensler I Santa Ana Regional Transportation Bike Station 25N-67 V BZW P lJ W m os� 'd• q U V �u 3 Gensler I Santa Ana Regional Transportation Bike Station 25N-67 Abu Dhabi Miami Atlanta Minneapolis Austin Morristown Baltimore New York Bangalore Newport6each Bangkok Oakland Beijing Philadelphia Birmingham Phoenix Boston Raleigh-Durham Charlotte San Diego Chicago San Francisco Dallas Sanjose Denver Sanjose Detroit Silo Paulo Dubai Seattle Hong Kong Shanghai Houston Singapore La Crosse Sydney Las Vegas Tampa London Tokyo Los Angeles Toronto Mexico City Washington DC 4675 MacArthur Court Suite 100 Newport Beach, CA 92660 Tel 949.863.9434 gensler.com Gensler 25N-68 Local Assistance Procedures Manuel Exhibit 10-02 Consultant Contract DBE Commitment EXHIBIT 10-02 CONSULTANT CONTRACT DBE COMbIITMENT 1. Local Agency: City of Santa Ana 2. Contract DBE Goal: 0.40% 3. Project Description: Santa Ana Regional Transportatlon Center- New Bike Station 4. Project Location: Santa Ana, California 5. Consultant's Name: Gensler 6. Prime Certified DBE: ❑ 7, Total Contract Award Amount: 144,923.61 8. Total Dollar Amount for L6L1 Subconsultants: $71,443.61 9. Total Number ofLLLL Subconsultants: 2 10. Description of Work, Service, or Materials Supplied . 11. DBE Certification Number 12. DBE Contact Information 13. DBE Dollar Amount PBS Engineers, Inc Mechanical, Electrical, Plumbing C7 36091 Angela De La Rosa, City of LA (213) 847-2650 - $29 707.0( 4 ,.,` t.''4ecslA�arfGyltc,o`pmpl�te3hys�SaGtl�nli' rr y 'n`v�. $29,707 20. Local Agency Contract Nnrnher 21. Federal -Aid Project Number. 14. TOTAL CLAIMED DBE PARTICIPATION 22. ContractExecuttoo 4.8% net.- IMPORTANT: Identify oil DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is Local Agency cerdfies that all DBE cartlFlcatlons are valid and information on this form is complete and accurate. - required. �= 1� 06/20/2018 23. Local Agency Reprosentative's Signature 24. Date K P repofer's Signature 16. Date Kunal Shah, PE 626-650-0350 25. Local Agency Representative's Name 26. Phone - 17. Preparer's Name 18. Phone President 27. Local Agency Representative's Title 19. Preparer's Title DISTRIBUTION: 1. Original— Local Agency 2. Copy— Caltrans District Local Assistance Engineer (DLAE). Failure to submit to DLAE within 30 days of contract execution may result In de -obligation of federal funds on contract ADA Notice: For Individuals with sensarydlsabilitles, this document Is avallable In alternate formats. For Wormallon call (916) 6646410 or TDD (919) 654- 3880 orwrile Records and Fortes Management, 1120 N Street, MS -89, Sacramento, CA 95814. Page 1 of 2 July 23, 2015 25N-69 Local Assistance Procedures Manual Exhibit 10-02 Consultant Contract DBE Commitment INSTRUCTIONS — CONSULTANT CONTRACT DBE COMMITMENT CONSULTANT SECTION 1. Local Agency - Enter the name of the Iocal or regional agency that is funding the contract. 2. Contract DBE Goal - Enter the contract DBE goal percentage as it appears on the project advertisement. 3. Project Description - Enter the project description as it appears on the project advertisement (Bridge Rehab, Seismic Rehab, Overlay, Widening, etc), 4. Project Location - Enter the project location as it appears on the project advertisement. 5. Consultant's Name - Enter the consultant's firm name. 6. Prime Certified DBE - Check box if prime contractor is a certified DBE. 7. Total. Contract Award Amount - Enter the total contract award dollar amount for the prime consultant. S. Total Dollar Amount for ALL Subconsultants — Enter the total dollar amount for all subcontracted consultants. SUM = (DBEs + all Non -DBEs). Do not include the prime consultant information in this count. 9. Total number of ALL Subconsultants — Enter the total number of all subcontracted consultants. SUM = (DBEs + all Nan -DBEs). Do not include the prime consultant information in this count. 10. Description of Work, Services, or Materials Supplied - Enter description of work, services, or materials to be provided. Indicate all work to be performed by DBEs including work performed by the prime consultant's own forces, if the prime is a DBE. If 100% of the item is not to be performed or furnished by the DBE, describe the exact portion to be performed or furnished by the DBE. See LAPM Chapter 9 to determine how to count the participation of DBE funis, 11. DBE Certification Number - Enter the DBE's Certification Identification Number. All DBEs must be certified on the date bids are opened. 12. DBE Contact Information - Enter the name, address, and phone number of all DBE subcontracted consultants. Also, enter the prime consultant's name and phone number, if the prime is a DBE. 13. DBE Dollar Amount - Enter the subcontracted dollar amount of the work to be performed or service to be provided. Include the prime consultant if the prime is a DBE. See LAPM Chapter 9 for how to count full/partial participation. 14. Total Claimed DBE Participation - $: Enter the total dollar amounts entered in the "DBE Dollar Amount" column. %: Enter the total DBE participation claimed ("Total Participation Dollars Claimed" divided by item "Total Contract Award Amount"). If the total % claimed is less than item "Contract DBE Goal," an adequately documented Good Faith Effort (GFE) is required (see Exhibit 15-H DBE Information - Good Faith Efforts of the LAP". 15. Preparer's Signature - The person completing the DBE commitment form on behalf of the consultant's firm must sign their name. 16. Date - Enter the date the DBE commitment form is signed by the consultant's preparer. 17. Preparer's Name - Enter the name of the person preparing and signing the consultant's DBE commitment form. 18. Phone - Enter the area code and phone number of the person signing the consultant's DBE commitment form. 19. Preparer's Title - Enter the position/title of the person signing the consultant's DBE commitment forth. LOCAL AGENCY SECTION 20. Local Agency Contract Number - Enter the Local Agency contract number or identifier. 21. Federal -Aid Project Number - Enter the Federal -Aid Project Number. 22. Contract Execution Date - Enter the date the contract was executed. 23. Local Agency Representative's Signature - The person completing this section of the form for the Local Agency must sign their name to certify that the information in this and the Consultant Section of this form is complete and accurate. 24. Date - Enter the date the DBE commitment form is signed by the Local Agency Representative. 25. Local Agency Representative's Name - Enter the name of the Local Agency Representative certifying the consultant's DBE commitment form, 26. Phone - Enter the area code and phone number of the person signing the consultant's DBE commitment form. 27. Local Agency Representative Title - Enter the position/title of the Local Agency Representative certifying the consultant's DBE commitment form. Page 2 of 2 July 23, 2015 25N-70 EXHIBIT B Santa Ana Transportation Center Bike Station City of Santa Ana Public Works Agency RFP No. 18-036 Fee Proposal May 21,2018 Gensler 25N-71 a Gensler Santa Ana Regional Transportation Bike Station 25N-72 I I 25N-73 05 Fee Proposal Gensler I Santa Ana Regional Transportation Bike Station Fee Proposal Provided by Gensler Fees reflected for a project number 18-036 : Santa Ana Regional Transportation Bike Station Santa Ana Regionai Transportation Bike Station Phase Sub Total Sub Total Fee Hours Task 1 - Pre -Design 135.5 $ 20,717.00 Gensler 76 $ 12,080.00 Kimley Horn 44 $ 6,260.50 PBS 15.5 $ 2,376.50 Task 2 - Design Development 200 $ 30,378.55 Gensler 108 $ 16,740.00 Kimley Horn 66 $ 9,182.05 PBS 26 $ 4,456.50 DocumetConstruction 350 $ 54,605.00 Gensler 148 $ 25,660.00 Kimley Horn 148 $ 20,033.00 PBS 54 $ 8,912.00 Task 4 - Bid Advertisement, Construction Administration, Record Drawings 253 $ 39,223.06 Gensler 120 $ 19,000.00 Kimley Horn 48 $ 6,261.06 PBS 85 1 $ 13,962.00 Total Hours 938.50 Total Fee Refer to attached 1 OH 1 form breakdown for all hourly rate chart, personel hours and expenses Gensler I Santa Ana Regional Transportation Bike Station $144,923.61 25N-74 Local Assistance Procedures Manual EXHIBIT 10-H1 Cost Proposal EXHIBIT 10 -AI COST PROPOSAL Page 1 of 3 ACTUAL CO.rr-Pare-F ET) FEE OR r.rIMP SM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES) Note: Mark-ups are Not Allowed . Prime Consultant ❑ Subconsultant Consultant Gensler Project No. 18-036 Contract No. DIRECTLABOR Date 5-21-2018 Classification/Title Name Hours Actual Hourly Rate Total (Project Architect) (Sr. Desi rter) u i1 Nick Acevedo 142 $ 175 $ 24,850.00 Hessam Vakili 310 $ 145 $ 44,950.00 $3,600 Test $ $ $ $ LABORCOSTS a) Subtotal Direct Labor Costs $ 69 800.00 b) Anticipated Salary Increases (seepage 2 for calculation) $ 0.00 c) TOTAL DIRECT LABOR COSTS [(a) +(b)] $ 69,800.00 INDIRECT COSTS d) Fringe Benefits (Rate: N/A%) e) Total Fringe Benefits [(c) x (d)] $ N/A f) Overhead (Rate N/A%) g) Overhead [(c) x (fl] $ N/A h) General and Administrative (Rate: N/A %) i) Gen & Admin [(c) x (h)] $ N/A j) TOTAL INDIRECT COSTS [(c) + (g) + (i)] $ N/A FIXED FEE k) TOTAL FIXED FEE [(c) + Q)] x fixed fee N/A_%] $ N/A I) CONSULTANT'S OTHER DIRECT COSTS (ODC) —ITEMIZE fAdd additional nares if neeeasarv) Description of Item Quantity I Unit Unit Cost Total Mileage Costs 8 ea $10 $80 Equipment Rental and Supplies $ $ Permit Fees $ $ Plan Sheets 3 sets ea $1200 $3,600 Test $ $ 1) TOTAL OTHER DIRECT COSTS $ 3.680 m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) Subconsultant 1: Kimlev Horn $ 41,736.61 Subconsultant2: PBS Engineers $ 29,707.00 Subconsultant3: $ Subconsultant4: $ m) TOTAL SUBCONSULTANTS' COSTS _ $ 71.443.61 n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(I)+(m)] $ 75,123.61 TOTAL COST [(c) + 0) + (k) + (n)] $ .144,923.61 NOTES: 1. All costs must comply with the Federal cost principles. Subconsulmnts will provide their own cost proposals. 2. The cost proposal format shall not be amended. Indirect cost rates should be based on consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans. 3. Anticipated salary increases calculation (page 2) must accompany. Gensler I Santa Ana Regional Transportation Bike Station 25N-75 Local Assistance Procedures Manual EXHIBIT 10-H1 Cost Proposal L' XIIIBTT 10-H1 COST PROPOSAL Page 2 of AmiAr, COST-Prx1,S-Frxrn Frx OR Erman Simi (FIRM FbMD PRICC) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES) 1, Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) NOTES: 1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. 2. An estimation that is based on direct labor multiplied by salary increase %multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) 3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 4. Calculations for anticipated salary escalation must be provided. Gensler I Santa Ana Regional Transportation Bike Station 25N-76 DirectLabor Total Hours per Avg 5Year Subtotal oerCost CostProposal Hourly Contract Proposal Rate Duration $27,920.00 452 = $61.78 Year 1 Avg Hourly Rate 2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Avg Hourly Rate Proposed Escalation Year 1 $61.78 + 2% _ $63.01 Year 2 Avg Hourly Rate Year 2 $63.01 + 2% _ $64.27 Year 3 Avg Hourly Rate Year 3 $64.27 + 2% _ $65.55 Year 4 Avg Hourly Rate Year 4 $65.55 + 2% _ $66.86 Year 5 Avg Hourly Rate 3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year Year 1 100.0% * 452 = 452 Estimated Hours Year 1 Year 0% * 0 = 0 Estimated Hours Year 2 Year 3 0% + 0 = 0 Estimated Hours Year 3 Year 4 0% * 0 = 0 Estimated Hours Year 4 Year 5 0% * 0 = 0 Estimated Hours Year 5 Total 100% Total = 452 4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours Cost per (calculated above) (calculated above) Year Year $61.78 * 452 = $27,920 Estimated Hours Year I Year $63.01 * 0 = $0 Estimated ]-lours Year Year 3 $64.27 * 0 = $0 Estimated Hours Year 3 Year $65.55 * 0 — $0 Estimated Hours Year 4 Year 5 $66.86 * 0 = $0 Estimated Hours Year 5 Total Direct Labor Cost with Escalation = $27,920.00 Direct Labor Subtotal before Escalation = $27,920.00 Estimated total of Direct Labor Salary Transfer to Page I Increase S0.00 NOTES: 1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. 2. An estimation that is based on direct labor multiplied by salary increase %multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) 3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 4. Calculations for anticipated salary escalation must be provided. Gensler I Santa Ana Regional Transportation Bike Station 25N-76 Local Assistance Procedures Manual EXHIBIT 10-H1 Cost Proposal EXHIBIT 1 O -Hl COST PROPOSAL Page llof li Certification of Direct Coats: I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements: 1. Generally Accepted Accounting Principles (GAAP) 2. Terms and conditions of the contract 3. Title 23 United States Code Section 112 -Letting of Contracts 4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures 5. 23 Code of Federal Remilations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service 6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s). Prime Consultant or Subconsultant C:ertifvino: Name: Chip Williams r Signature: Email: chip_williams@gensier.com Title*: Principal Date of Certification (mm/dd/yyyy): 05/21/2018 Phone Number: 949.260.8548 Address: 4675 MacArthur Court, Suite 100, Newport Beach, CA 92660 *An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract. List services the consultant is providing under the proposed contract: Architectural Services Gensler I Santa Ana Regional Transportation Bike Station 25N-77 Local Assistance Procedures Manual EXHIBIT 10-H1 Cost Proposal EXHIBIT 10-H1 COST PROPOSAL Page 1 of A(-rIIAi. COST-Pl.irc-Turn FEE OR txm-rr ctma (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES) ❑ Prime Consultant M Subconsultant Consultant PBS Engineers, Inc. Project No. 18-036 Contract No. DIRECT LABOR Date May 16.2018 Classification/Title Name Hours Actual Hourly Rate Total (Project Manager) Kunal Shah, P.E. 18.5 $ 65.00 $ 1.202.50 (Sr. Civil Engineer) Lou Perez 54 $ 49 $,2,646.00 (Envir. Scientist) Ins ector Tariq Hassan, RE 54 $ 49 $ 2,646.00 Noe Tortilla P.E. 54 $ 65 $ 3.510.00 LABORCOSTS a) Subtotal Direct Labor Costs $ 10.004.50 b) Anticipated Salary Increases (seepage 2 for calculation) $ 0 INDIRECTCOSTS c) TOTAL DIRECT LABOR COSTS [(a)+ (b)] $ 10.004.50 d) Fringe Benefits (Rate: 41.5%) e) Total Fringe Benefits [(c) x (d)] $ 4152.00. f) Overhead (Rate: 103_%) g) Overhead [(c) x (f)] $ 10.305 h) General and Administrative (Rate: 5_%) i) Gen & Admin [(c) x (h)] $ 500 j) TOTAL INDIRECT COSTS [(e)+(g)+(i)] $ 14.957 FIXED FEE k) TOTAL FIXED FEE f(c) + 0)] x fixed fee %] $ 27.457.00 I CONSULTANT'S OTIiER DIRECT COSTS OD —ITEMIZE Add additional pa2es if necessar Description of Itemuantit Unit Unit Cost Total Mileage costs $ $ E ui ment Rental and Supplies $ $ Permit Fees $750 $2,250 Plan Sheets $$ Test $ $ q "1'V'1'AL OTHER DIRECT COSTS $ 2.250 m) SUBCONSULTANT5' COSTS (Add additional pages if necessary) Subconsultant 1: _$ Subconsultant2• $ Subconsultant 3: $ Subconsultant 4: $ m) TOTAL SUBCONSULTANTS'COSTS_$ n) TOTAL OTHERDIRECT COSTS INCLUDING SUBCONSULTANTS[(I)+(m)] $ 2.250 NOTES: TOTAL COST [(c) + (j) + (k) + (n)] $ 29.707.00 1. All costs must comply with the Federal cost principles, Subconsultants will provide their own cost proposals. 2. The cost proposal format shall not be amended. Indirect cost rates should be based or, consultant's annual amounting period and established by a cognizant agency or accepted by Caltrans. 3. Anticipated salary increases calculation (page 2) must accompany, Gensler I Santa Ana Regional Transportation Bike Station 25N-78 Local Assistance Procedures Manual EXHIBIT 10-H1 Cost Proposal EXHD3TT 10-H1 COST PROPOSAL Page of A(.-rrtAT. CngT-PT.;oy FTXRn FRF.ORLj2x SriM(FIRm FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES) 1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) 4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Direct Labor Total Hours per Avg 5Year Subtotal per Cost Cost Proposal Hourly Contract $55.42 * 180.5 Proposal Estimated Hours Year 1 Year 2 Rate Duration _ $- $10,004.50 180.5 = $55.42 Year 1 Avg Estimated Hours Year 3 Year 4 $58.81 * - _ $- Hourly Rate 2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $59.98 * - Avg Hourly Rate Proposed Escalation Total Direct Labor Cost with Escalation Year 1 $55.42 + 2% _ $56.52 Year 2 Avg Hourly Rate Year 2 $56.52 + 2% _ $57.65 Year 3 Avg Hourly Rate Year 3 $57.65 + 2% _ $58.81 Year 4 Avg Hourly Rate Year 4 $58.81 + 2e/a = $59.98 Year 5 Avg Hourly Rate 3. Calculate estimated hours per year (Multiply estimate% each year by total hours) Estimated %Completed Total Hours per Cost Total Hours per Each Year Proposal Year Year 1 20.0% * 5000 = 1000 Estimated Hours Year 1 Year2 40.0% * 5000 = 2000 Estimated Hours Year 2 Year 3 15,0% * 5000 = 750 Estimated Hours Year 3 Year 15.0% * 5000 = 750 Estimated Hours Year4 Year 5 10.0% * 5000 = 500 Estimated Hours Year 5 Total 100% Total = 5000 4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) NOTES: 1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. 2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) 3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 4. Calculations for anticipated salary escalation must be provided, Gensler I Santa Ana Regional Transportation Bike Station 25N-79 Avg Hourly Rate Estimatedhours Cost per (calculated above) (calculated above) Year Year 1 $55.42 * 180.5 = $10,004.50 Estimated Hours Year 1 Year 2 $56.52 * - _ $- Estimated Hours Year 2 Year 3 $57.65 * - _ $- Estimated Hours Year 3 Year 4 $58.81 * - _ $- Estimated Hours Year 4 Year 5 $59.98 * - _ $- Estimated Hous Year 5 Total Direct Labor Cost with Escalation = $- Direct Labor Subtotal before Escalation = $- Estimated total of Direct Labor Salary = Transfer to Page 1 Increase $10,004.50 NOTES: 1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. 2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) 3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 4. Calculations for anticipated salary escalation must be provided, Gensler I Santa Ana Regional Transportation Bike Station 25N-79 Local Assistance Procedures Manual EXHIBIT 10-H1 Cost Proposal FxHIBTr 10-H1 COST PROPOSAL Page3 of Certification of Direct Costs: I, the undersigned, certify to the best of my lmowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements: 1. Generally Accepted Accounting Principles (GAAP) 2, Terms and conditions of the contract 3. Title 23 United States Code Section 112 - Letting of Contracts 4. 48 Code of Federal Reaulations Part 31 - Contract Cost Principles and Procedures 5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service 6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s). Prime Consultant nr Subconsultant Certifying: Name: Kunal Shah, P.E. Title *: President/CEO Signature : Date of Certification (mm/dd/yyyy):X/21!2018 Email: kshahOPbsengineers.com Phone Number: 626-650-0350 Address: 2100 E. Route 66, Suite 101, Glendora, CA 91740 *An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract. List services the consultant is providing under the proposed contract: Mechanical, Electrical and Plumbing Engineering Design Services Gensler I Santa Ana Regional Transportation Bike Station 25N-80 Local Assistance Procedures Manual EXHBIT 10-H1 Cost Proposal r Exhibit 10-H1 Cost Proposal Actual Cost -Plus -Fixed Fee or Lumo Sum (Firm Fixed Price) Contracts (Design, Engineering and Environmental Studies) Note: Mark-ups are NotAllowed Q+ Prime Consultant El Subconsultant 2ndVer Subconsultant Consultant Kin ley -Horn and Associates, Inc. Project No. 18-036 Contract No. Date 5/15/2018 DIRECTLABOR ClassifrcationiTltle Name Hours Actual Hour Rate" LABOR COSTS Total ProjectManager Aryo Rad 59 $5937 $ 3,502,83 Professional Stephanie Lam 24 $40.68 $ 976.32 Analyst Kameron Qureshi 65 $36.25 $ 2,356.25 Professional Michael Madsen IS $59.58 $ 893.70 Professional I Randall lCo ff 24 $53.51 $ 1,284.24 Professional Joe Cogswell 25 $39.67 $ . 991.75 Anal t Luke Davies 77 $29.80 $ 2 94.60 Project Su ort Armando Hernandez 17 $26.75 $ 454.75 ' OIncludes estimated salary increases effective 711118 $0.00 $ LABOR COSTS $ $0.00 $ a) Subtotal Direct Labor Costs $ 12,754.44 $0.00 $ b) Anticipated Salary Increases (see page 2 for calculation) $ c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 12,754.44 INDIRECT COSTS d) Fringe Benefits ( Rate: 42.14% ) o) Total Fringe Benefits [(c) x (d)] $ 5,374.72 f) FCCM (Rate; 0.510/0 ) g) FCCM [(C) x (f) $ 65.05 h) General and Administrative ( Rate: 154.88%) 0 Gen & Admin [(c) x (h)] $ 19,754.08 J) TOTAL INDIRETCOSTS [(a)+(g)+(i)] $ 25,193.85 I=, D FEE lc) TOTAL FIRED FEE [(c) +(a) +(i)+' fixed fee 10% J $ 3,78832 1) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Description of Item Quality Unit Unit Cost Total $0.00 $ $0.00 $ $0.00 $ $0.00 $ $0.00 $ I) TOTAL OTHER DIRECT COSTS $ m) SUBCONSULTANTS' COSTS (Add additional pages If necessary) Subconsultant 1: Subconsultant2: (n) TOTAL OTHER DIRECT COSTS.INCLUDING SUBCONSULTANTS [a)+ (m)] $ - TOTAL COST [(c) + (j) + (k) + (n)] $ 41,736.61 Gensler I Santa Ana Regional Transportation Bike Station 25N-81 Local Assistance Procedures Manual EXB13lT 10-H1 Cost Proposal Exhibit 10-H Cost Proposal Actual, Cost -Plus -Fixed Fee or Lump Sum (Firm Fixed Price) contracts (Calculations for Anticipaied Salary increases) Consultant Rimley-Horn and Associates, Inc. Contract No. 18-036 Date 5/15/2018 1. Calculate average hourly rate for Ist Period of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Total Hours Avg Hourly Subtotal per per Cost Rafe Contract Duration Cost Proposal Proposal $ 12,7$4.44 / 306 = $41.68 Period 1 Avg Hourly Rate 2, Calculate hourly rate for allperlods (Increase the Average hourly rate for a period by proposed escalation %) 3. Calculate estimated hours per year (Multiply estimate % each period by total hours) Avg Hourly Proposed Rate Hours Rate Escalation Total Hours Period I Period I $41.68 + 5% _ '$43.77 Period 2 Avg Hourly Rate Period 2 $43.77 + 5% _ $45.95 Period 3 Avg Hourly Rate Period 3 $45.95 a- 5% _ $48.25 Period 4 Avg Hourly Rate Period 4 $48.25 + $% _ $50.66 Period 5 Avg Hourly Rate 3. Calculate estimated hours per year (Multiply estimate % each period by total hours) 4. Calculate Total Costs including Escalation (multiply average hourly rate by the number of hours) Estimated % Total Hours Rate Hours Completed Each per Cost Total Hours Period I $41.68 Period Proposal per Period * 0 Period 1 100.00% " 306 = 306 Estimated Hours Period I Period 2 0.00% * 306 — 0 Estimated Hours Period 2 Period 3 0.00% " 306 = 0 Estimated Hours Period 3 Period 0.00% * 306 0 Estimated Hours Period Period $ 0.00% * 306 0 Estimated Hours Period 5 Total 100% Total = 306 4. Calculate Total Costs including Escalation (multiply average hourly rate by the number of hours) Cost Per Period $12,754.44 Estimated Room Period I $0.00 Estimated Hours Period 2 $0.00 Estimated Hours Period 3 $0,00 Estimated Hours Period _ $0.00 Estimated Hours Period 5 Total Direct Labor Cost with Escalation - $12,754.44 Direct Labor Subtotal before escalation = $12,754.44 Estimated total of Direct Labor Salary Increase = ($0.00) Transfer to Page 1 Period 1= 7/1/18 through 6/30/19 Period 2 = 7/1/19 through 6130/20 Period 3 = 7/1/20 through 6/30/21 Period 4 = 7/1/21 through 6/30/22 Period 5 - 7/1/22 through 6/30/23 Gensler j Santa Ana Regional Transportation Bike Station 25N-82 Avg Hourly Estimated Rate Hours . (calculated above) (calculated above) Period I $41.68 " 306 Period 2 $43.77 * 0 Period 3 $45.95 * 0 Period $48.25 ^ 0 Period 5. $50.66 * 0 Cost Per Period $12,754.44 Estimated Room Period I $0.00 Estimated Hours Period 2 $0.00 Estimated Hours Period 3 $0,00 Estimated Hours Period _ $0.00 Estimated Hours Period 5 Total Direct Labor Cost with Escalation - $12,754.44 Direct Labor Subtotal before escalation = $12,754.44 Estimated total of Direct Labor Salary Increase = ($0.00) Transfer to Page 1 Period 1= 7/1/18 through 6/30/19 Period 2 = 7/1/19 through 6130/20 Period 3 = 7/1/20 through 6/30/21 Period 4 = 7/1/21 through 6/30/22 Period 5 - 7/1/22 through 6/30/23 Gensler j Santa Ana Regional Transportation Bike Station 25N-82 Local Assistance Procedures Manual 9xhibit 10-M Cost Proposal Certification of Direct Costs: El XHBIT 10-H1 Cost Proposal I, the undersigned, certify to the best ofmy lmowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, and allocable to the contract in accordance with the contract terms and the following requirements: 1, Generally Accepted Accounting Principles (GAAP) 2. Terms and conditions of the contract 3. Title 23 United States Code Section 112 - Letting of Contacts 4. 48 Code of Federal Regulations Part 31 • Contract Cost Principles and Procedures 5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service G. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consiatontly and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s). Prime Consultant or Subcousultant Cerilfvingl Name; Anthony Podcmcz D Title*: Vice President Signature:. • 1 Data of Certification (mtn/dd/yyyy): 511512018 Email: anthony.00dearaczgpkimlev-horn.com PhonaNumber. 714.939.1030 Address: *An Individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract. is Gensler I Santa Ana Regional Transportation Bike Station 25N-83 Abu Dhabi Miami Atlanta Minneapolis Austin Morristown Baltimore New York Bangalore Newport Beach Bangkok Oakland Beijing Philadelphia Birmingham Phoenix Boston Raleigh-Durham Charlotte San Diego Chicago San Francisco Dallas San Jose Denver San Jos€ Detroit Sao Paulo Dubai Seattle Hong Kong Shanghai Houston Singapore La Crosse Sydney Las Vegas Tampa London Tokyo Los Angeles Toronto Mexico City Washington DC 4675 MacArthur Court Suite 100 Newport Beach, CA 92660 Tel 949.863.9434 gensleccom Gensler 25N-84