HomeMy WebLinkAbout22C - CREW CAB TRUCK POREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 21, 2018
TITLE:
AWARD PURCHASE ORDER TO
REYNOLDS BUICK/GMC INC. FOR
MID-SIZE CREW CAB TRUCKS
(SPECIFICATION NO. 18-055)
(STRATEGIC PLAN NO. 6,2)
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2"d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Reynolds Buick/GMC Inc., for
the purchase of five GMC Canyon Crew Cab trucks in the amount of $171,229, subject to
nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency Facilities, Fleet Maintenance and Central Stores
Division, is responsible for the acquisition, maintenance, repair, and replacement of vehicles,
trucks, and maintenance equipment. The Public Works Agency's Water Department is in need of
four replacements and one new mid-size crew cab truck to help service water and sewer
maintenance needs throughout the City. Four trucks will replace vehicles purchased between
2000 and 2006 with an average mileage of 70,223 miles each. These older, high -mileage
vehicles are more time-consuming and expensive to repair, and have proven to be unreliable.
The one new truck will be assigned to the Senior Water Maintenance Supervisor added to the
Water Enterprise in the FY 17/18 Budget.
The initial notice inviting bids for was advertised on June 12, 2018, on the City's online bid
management and publication system. Due to additional funds being available in the new fiscal
year, a second solicitation was advertised on July 23, 2018. A summary of the bid invitations and
bids received is as follows:
Description
June 12, 2018
July 23, 2018
Vendors notified
46
47
Vendors downloaded bid packet
10
8
Bids received
2
2
Bids from Sana Ana vendors
1
1
22C-1
Award Purchase Order for Mid -Size Crew Cab Trucks
August 21, 2018
Page 2
The bids were opened on July 12, 2018 and July 30, 2018 and evaluated. The results are as
follows:
Vendor
Location
June 11, 2018
July 23, 2018
Buick/GMC
Covina
$34,597.32
$34,157.74
-Reynolds
-Guaranty Chevrolet "
Santa Ana
$35,188.24
$34,551.00
• Pricing for this vendor includes 1% local vendor preference
The bids received from Reynolds Buick/GMC are responsive to the specifications and meet the
City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item assists the City's effort to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds are budgeted and available in FY 2018-19 Public Works Agency Water Department capital
accounts: $102,913 for the purchase of two replacements and one new truck in the Water
Administration and Engineering account (No. 06017645-66400); $34,158 for the purchase of one
replacement truck in the Sanitary Sewer Service account (No. 05617640-66400); and $34,158 for
the purchase of one replacement truck in the Water System Maintenance account (No.
0601741-66400).
IM
Fuad 41 Sweiss, PE, PLS
Execulfve Director
Public Wvorks Agency
FSS/CL/sm/sp
AS TO FUNDS AND ACCOUNTS:
Sergio Vidal "
Assistant Director * �-b
Finance and Management Services Agency
22Ci-2