HomeMy WebLinkAbout10B - MIN AUG 21MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA, CALIFORNIA
AUGUST 21, 2018
CLOSED SESSION MEETING
CALLED TO ORDER COUNCIL CHAMBER
22 CIVIC CENTER PLAZA
5:09 P.M.
ATTENDANCE COUNCILMEMBERS Present:
MIGUEL A. PULIDO, Mayor
MICHELE MARTINEZ, Mayor Pro Tem
P. DAVID BENAVIDES (5:35 p.m.)
JOSE SOLORIO
SAL TINAJERO (5:35 p.m.)
JUAN VILLEGAS
COUNCILMEMBERS Absent:
VICENTE SARMIENTO
STAFF Present:
RAUL GODINEZ, II, City Manager
SONIA R. CARVALHO, City Attorney
MARIA D. HUIZAR, Clerk of the Council
PUBLIC COMMENTS - None
COUNCIL RECESSED to Room 147 for Closed Session discussion at 5:10 P.M.
CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without
members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in
open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
CONFERENCE WITH LEGAL COUNSEL --EXISTING LITIGATION pursuant to
Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:
a. Orange County Catholic Worker, et al. v. Orange County, et al.., U.S. District
Court (Central District of California), Case No. SA CV 18 -0155 -DOC (KESx);
b. Theresa Le v. City of Santa Ana, et al., Orange County Superior Court, Case
No. 30-2018-0 0988425-C U -C R -CJ C;
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c. Carlos Roias v City of Santa Ana, Orange County Superior Court Case No.
30 -2017 -00946219 -CU -OE -CJ C.
2. CONFERENCE WITH LEGAL COUNSEL — POTENTIAL LITIGATION
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision
(d) of Section 54956.9 of the Government Code: (one case)
3. CONFERENCE WITH LEGAL COUNSEL — POSSIBLE INITIATION OF
LITIGATION pursuant to paragraph (4) of subdivision (d) of Section 54956.9 of
the Government Code: (One case)
4. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6(a):
Agency Negotiators: Peter Brown, Liebert Cassidy and Steven V. Pham,
Executive Director of Human Resources
Employee Organizations: Santa Ana Police Officers Association (POA)
CLOSED SESSION REPORT - The City Attorney will report on any action(s) to be taken at the Regular
Meeting which will begin immediately following the Closed Session Meeting.
RECESSED CLOSED SESSION AND CONVENED TO THE REGULAR OPEN SESSION.
AT 6:17 P.M.
CITY COUNCIL MINUTES 2 AUGUST 21, 2018
10 B-2
CALLED TO ORDER
REGULAR OPEN SESSION
COUNCIL CHAMBER
22 CIVIC CENTER PLAZA
SANTA ANA, CA
6:19 P.M.
ATTENDANCE COUNCILMEMBERS Present:
MIGUEL A. PULIDO, Mayor
MICHELE MARTINEZ, Mayor Pro Tem
P. DAVID BENAVIDES
JOSE SOLORIO
SAL TINAJERO
JUAN VILLEGAS
PLEDGE OF ALLEGIANCE
INVOCATION
CEREMONIAL PRESENTATIONS
COUNCILMEMBERS Absent:
VICENTE SARMIENTO
STAFF Present:
RAUL GODINEZ, II, City Manager
SONIA R. CARVALHO, City Attorney
MARIA D. HUIZAR, Clerk of the Council
MAYOR PULIDO
DOUG HARDIN, POLICE CHAPLAIN
• PROCLAMATION presented by MAYOR PRO TEM MARTINEZ naming August 7, 2018
as Purple Heart Day.
CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER BENAVIDES to
Santa Ana Community Artists Coalition for contributions to the community.
• CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER SOLORIO to
Habitat for Humanity Orange County recognizing their 30th Anniversary and for
contributions to the community.
• CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER TINAJERO to
Advanced Learning Academy for contributions to the community.
CITY COUNCIL MINUTES 3 AUGUST 21, 2018
10 B-3
CLOSED SESSION REPORT —See Agenda Item 19A for reportable action.
PUBLIC COMMENTS (Agendized Items) - None
CONSENT CALENDAR ITEMS
MOTION: Approve staff recommendations on the following Consent Calendar
items: Items 10A through 29A.
• Councilmember Solorio pulled Agenda item 191 for separate discussion; and
• Mayor Pro Tem Martinez recorded a No vote on Agenda Items 10A, 20A and
25H after the Consent Calendar Items had been approved and furthermore,
later reconsidered Agenda Item 20A and approved; and commented on
Agenda Items 25N and 250."*
MOTION: Villegas SECOND: Benavides
VOTE: AYES: Benavides, Pulido, Solorio, Villegas (4)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Sarmiento, Martinez**, Tinajero (3)
Items removed for separate action or modified are highlighted. Separate actions show tF
[actual vote_ Items_ without_ votes are adopted as_part of the consent motion.
ADMINISTRATIVE MATTERS
MINUTES
10A. MINUTES FROM THE SPECIAL CLOSED SESSION AND THE REGULAR
CLOSED SESSION AND REGULAR MEETING OF JULY 17, 2018
{STRATEGIC PLAN NO. 5, 1} — Clerk of the Council Office
MOTION: Approve Minutes.
*Mayor Pro Tem Martinez dissented on Agenda Item 10A.
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10 B-4
BOARDS / COMMISSIONS / COMMITTEES
13A. BOARDS AND COMMISSIONS BIANNUAL ATTENDANCE REPORT
JANUARY THROUGH JUNE 2018 {STRATEGIC PLAN NO. 5, 1} — Clerk of the
Council Office
MOTION: Receive and file.
13B. AGENDA AND MINUTES OF THE MEETING OF YOUTH, EDUCATION AND
COMMUNITY SERVICES CITY COUNCIL COMMITTEE HELD APRIL 23, 2018
{STRATEGIC PLAN NO. 5, 11 - Clerk of the Council Office
MOTION: Receive and file.
13C. REAPPOINT BRENT BEASELY, ROBERT RUIZ, STACEY SANCHEZ AND
ANDY WADHERA TO THE WORKFORCE DEVELOPMENT BOARD FOR A
FOUR YEAR TERM EXPIRING MAY 31, 2022 {STRATEGIC PLAN 5,11 —
Community Development Agency
Workforce Development Board, Executive Committee approved the
recommended action at its special meeting of August 8, 2018, by a vote of 4:0
(Alegre and Perez absent).
MOTION: Reappoint Brent Beasley, Robert Ruiz, Stacey Sanchez, and
Andy Wadhera to the Santa Ana Workforce Development Board for a four-
year term expiring May 31, 2022.
MISCELLANEOUS ADMINISTRATION
19A. CONFIRMATION OF CLOSED SESSION ACTION(S) — City Attorney's Office
Council authorized staff to initiate a nuisance abatement action against property
owner, in the general area of Harbor and Hazard, to stop illegal activity, by a
vote of 6-0 (Sarmiento absent).
19B. EXCUSED ABSENCES — Clerk of the Council Office
'Motion to excuse absence from the Regular Open Session was considered
during the Housing Authority Session.
MOTION. Excuse the absence of Councilmember Sarmiento from said
meeting.
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19C. PUBLIC WORKS AGENCY STATUS OF PROJECTS - MONTHLY CAPITAL
IMPROVEMENT PROGRAM EXECUTIVE REPORT FOR JULY 2018
{STRATEGIC PLAN NO. 5, 11 —Public Works Agency
The CIP Executive Summary Schedule is available on the City's website at
http://www.santa-ana.org/pwa/documents/ExecutiveMonthlyCIPJulv2018 pdf
MOTION: Receive and file.
19D. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSAL FOR
EMERGENCY AMBULANCE TRANSPORTATION AND RELATED SERVICES
{STRATEGIC PLAN NO. 1, 5} — Finance and Management Services Agency
MOTION. Authorize staff to issue a Request for Proposal for Emergency
Ambulance Transportation and Related Services.
19E. QUARTERLY REPORTS OF CONTRACTS VALUED AT $25,000 OR LESS
ENTERED INTO BY THE CITY MANAGER AS PERMITTED BY CHARTER
SECTION 421 {STRATEGIC PLAN NO. 4, 1} — Finance and Management
Services Agency
MOTION: Receive and file.
19F. QUARTERLY REPORT OF INVESTMENTS AS OF JUNE 30, 2018
{STRATEGIC PLAN NO. 4, 1 D} — Finance and Management Services Agency
MOTION: Receive and file.
19G. STRATEGIC PLAN MONTHLY REPORT FOR JULY 2018 {STRATEGIC PLAN
NO. 5, 1} - City Manager's Office
The Strategic Plan Monthly Reports are available on the City's website at:
http://www.santa-ana.or,q/strategic-planning .
MOTION: Receive and file.
19H. QUARTERLY REPORT FOR HOUSING DIVISION PROJECTS AND
ACTIVITIES APRIL 2018 — JUNE 2018 {STRATEGIC PLAN NO. 5, 3} —
Community Development Agency
Community Redevelopment and Housing Commission approved the
recommended action on July 25, 2018 by a vote of 7-0 (Cano absent).
CITY COUNCIL MINUTES 6 AUGUST 21, 2018
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MOTION: Receive and file.
2018 {STRATEGIC PLAN NOS. 1 6;
Councilmember Solorio, noted homeless crises in the City of Santa Ana. Opined
much work remains to be done and quality of life team has made a significant
impact.
Homeless Service Manager, Hafsa Kaka, addressed city council to provide
update on homeless initiatives. Noted homeless living in the Civic Center have
been provided services and civic center encampment has been addressed.
MOTION: Receive and file.
MOTION: Solorio
SECOND: Villegas
VOTE: AYES:
Benavides, Pulido, Solorio, Villegas (4)
NOES:
None (0)
ABSTAIN:
None (0)
ABSENT:
Sarmiento, Martinez, Tinajero (3)
19J. NEW BUILDING INSTITUTE RESEARCH PROJECT BENEFITING THE CITY
OF SANTA ANA REPORT FUNDED BY THE CALIFORNIA ENERGY
COMMISSION {STRATEGIC PLAN NO. 6, 21 — Public Works Agency
MOTION: Receive and file the California Energy Commission Research
Project overview.
19K. APPROVE DESTRUCTION OF OBSOLETE CITY RECORDS {STRATEGIC
PLAN NO. 5, 11 — Clerk of the Council Office
MOTION: Approve the requests for the destruction of obsolete records
from various City departments in accordance with the retention schedule
outlined in City Council Resolution 2013-014. The Citywide Records
Retention Schedule has specific retention periods for many City
documents. The Schedule is modeled after the California Secretary of
State's sample for local government and incorporates other statutory
periods applicable to Santa Ana. These are minimum retention periods.
CITY COUNCIL MINUTES 7 AUGUST 21, 2018
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Each department makes discretionary decisions on whether to retain
records past the minimum requirements.
BUDGETARY MATTERS
APPROPRIATION ADJUSTMENTS
20A. APPROVE AN AMENDMENT TO AGREEMENT WITH ELISA STIPKOVICH
FOR CONSULTANT SERVICES RELATED TO THIRD AND BROADWAY
PROJECT AND AN APPROPRIATION ADJUSTMENT {STRATEGIC PLAN NO.
3, 5A} — Community Development Agency
MOTION:
1. Authorize the City Manager and the Clerk of the Council to execute an
amendment to the agreement with Elisa Stipkovich for consultant
services related to the Third and Broadway development project to
increase the compensation by an additional $25,000 for a total contract
amount not to exceed $50,000, subject to non -substantive changes
approved by the City Manager and City Attorney. (AGMT. No. 2018-181).
2. Approve an appropriation adjustment. (Requires rive affirmative votes).
APPROPRIATION ADJUSTMENT NO. 2019-10 - Recognizing $53,561.37
in Miscellaneous Revenue Expense Reimbursement account and
appropriate the same amount to the Community Development Agency's
Economic Development Contract Services expenditure account for the
reimbursement agreement with Caribou Industries.
*Mayor Pro Tem Martinez dissented on Agenda Item 20A, although later reconsidered vote
and approved. Items approved by 5-0 vote (Tinajero and Sarmiento absent)
20B. APPROVE APPRORIATION ADJUSTMENT ACCEPTING ADDITIONAL
FISCAL YEAR 2017 HOMELAND SECURITY GRANT PROGRAM FUNDING
{STRATEGIC PLAN NO. 1.2, 6} - Police Department
MOTION: Approve an appropriation adjustment. (Requires rive affirmative
votes).
APPROPRIATION ADJUSTMENT NO. 2019-11 - Recognizing $415,000 in the
FY 2017 Urban Areas Security Initiative revenue account and appropriate same
to expenditures accounts.
SPECIFICATIONS — PURCHASE OF EQUIPMENT AND SERVICES
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AUGUST 21, 2018
22A. AWARD PURCHASE ORDER TO LOS ANGELES TRUCK CENTERS, LLC,
FOR A VOLUMETRIC CEMENT BATCH TRUCK - SPEC. NO. 18-048
{STRATEGIC PLAN NO. 6, 21 - Finance and Management Services Agency;
and Public Works Agency
MOTION: Authorize a one-time purchase and payment of purchase order
to Los Angeles Truck Centers, LLC, for the procurement of one volumetric
cement batch truck in the amount of $311,285, plus a $10,000 contingency,
for a total amount not to exceed $321,285, subject to non -substantive
changes approved by the City Manager and City Attorney.
22B. AWARD PURCHASE ORDER TO IRV SEAVER MOTORCYCLES FOR THE
PURCHASE OF POLICE MOTORCYCLES - SPEC. NO. 18-054 {STRATEGIC
PLAN NO. 6, 2} - Finance and Management Services Agency; and Police
Department
MOTION: Authorize a one-time purchase and payment of purchase order
to Iry Seaver Motorcycles for the purchase of thirteen police motorcycles
in the amount of $348,232; and a $25,000 contract for motorcycle repairs
for a total amount not to exceed $373,232, subject to non -substantive
changes approved by the City Manager and City Attorney.
22C. AWARD PURCHASE ORDER TO REYNOLDS BUICK/GMC INC. FOR MID-
SIZE CREW CAB TRUCKS - SPEC. NO. 18-055 {STRATEGIC PLAN NO. 6, 2}
- Finance and Management Services Agency; and Public Works Agency
MOTION: Authorize a one-time purchase and payment of purchase order
to Reynolds Buick/GMC Inc., for the purchase of five GMC Canyon Crew
Cab trucks in the amount of $171,229, subject to non -substantive changes
approved by the City Manager and City Attorney.
22D. AWARD PURCHASE ORDER TO RT CONTRACTOR CORP. FOR A
PORTLAND LOO RESTROOM AT BIRCH PARK - SPEC. NO. 18-022
{STRATEGIC PLAN NO. 5, 4} - Finance and Management Services Agency;
and Parks, Recreation and Community Services Agency
MOTION:
1. Cancel the one-time purchase order awarded to P&P Develop,. Inc.
May 1, 2018 for installation of a Portland Loo restroom. Vendor is
closing its business.
2. Award a one-time purchase and payment of purchase order to RT
Contractor Corp. for purchase and installation of a Portland Loo
restroom in an amount not to exceed $190,000 plus a $10,000
CITY COUNCIL MINUTES 9 AUGUST 21, 2018
10 B-9
contingency, for a total amount not to exceed $200,000, subject to
non -substantive changes approved by the City Manager and City
Attorney.
22E. AWARD PURCHASE ORDER TO THEODORE ROBINS INC. FOR THREE
FORD TRANSIT VANS - SPEC. NO. 18-050 {STRATEGIC PLAN NO. 6, 21 -
Finance and Management Services Agency; and Public Works Agency
MOTION: Authorize a one-time purchase and payment of purchase order
to Theodore Robins Inc., for the procurement of three Ford transit cargo
vans in the amount of $143,055, plus a $6,000 contingency, for a total
amount not to exceed $149,055, subject to non -substantive changes
approved by the City Manager and City Attorney.
22F. AWARD PURCHASE ORDER TO HYPERTEC USA INC. FOR A THREE YEAR
ARUBA CARE MAINTENANCE CONTRACT TO SUPPORT WIRELESS
MAINTENANCE - SPEC. NO. 18-062 {STRATEGIC PLAN NO. 6, 11 - Finance
and Management Services Agency; and Information Technology Department
MOTION: Authorize a one-time purchase and payment of purchase order
to Hypertec USA, Inc. for the purchase of a three year Aruba Care wireless
maintenance contract expiring July 31, 2021, in the amount of $100,807,
subject to non -substantive changes approved by the City Manager and
City Attorney.
AGREEMENTS
25A. AGREEMENTS FOR WEED, RUBBISH ABATEMENT AND BOARD -UP
SERVICES WITH MARIPOSA LANDSCAPES; INC., REAL ESTATE
CONSULTING & SERVICES, INC., AND SLS PROPERTY SOLUTIONS, INC.
{STRATEGIC PLAN NO. 5,4) - Planning and Building Agency
MOTION: Authorize the City Manager and the Clerk of the Council to
execute agreements for weed, rubbish abatement and board -up services in
an aggregate amount not to exceed $45,000 for a period of three years
(effective August 21, 2018 to June 30, 2021), subject to non -substantive
changes approved by the City Manager and City Attorney.
1. Mariposa Landscapes, Inc. (AGMT. No. 2018-182),
2. With Real Estate Consulting & Services, Inc. (AGMT. No. 2018-183) and
3. With SLS Property Solutions, Inc. (AGMT. No. 2018-184)
25B. APPROVE AGREEMENT WITH IDS GROUP, INC. FOR LIGHTING AND
ELECTRICAL DESIGN OF VARIOUS CITY PARK UPGRADES (PROJECT
CITY COUNCIL MINUTES 10 AUGUST 21, 2018
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NOS. 18-7524, 18-7533, & 18-2688) {STRATEGIC PLAN NO. 6, 1 G} — Public
Works Agency; and Parks, Recreation and Community Services Agency
MOTION: Authorize the City Manager and Clerk of the Council to execute
an agreement with IDS Group to provide Electrical Lighting Design
Services for three-year term beginning August 21, 2018, through August
20, 2021, in the total amount of $92,690, which includes a design
contingency in the amount of $8,427, with an optional one-year extension
exercisable by the City Manager and City Attorney, subject to non -
substantive changes approved by the City Manager and City Attorney
(AGMT. No. 2018-185).
25C. APPROVE LEGAL SERVICES AGREEMENT WITH ATKINSON, ANDELSON,
LOYA, RUUD & ROMO, APLC, RELATED TO ADMINISTRATIVE AND
LITIGATION MATTERS FOR PERSONNEL, POLICE, AND GENERAL
LIABILITY {STRATEGIC PLAN NO. 1, 3, 4, 51 — City Attorney's Office and
Human Resources Department
MOTION: Authorize the City Manager and Clerk of the Council to execute
on-call legal services agreement with the law firm of Atkinson, Andelson,
Loya, Ruud & Romo, APLC, ("AALRR") related to administrative and
litigation matters concerning general liability, personnel and police for a
three (3) year term ending on August 20, 2021, with an option to extend the
term for up to one (1) year, in an amount not to exceed $500,000, including
any extension period, subject to non -substantive changes approved by the
City Manager and the City Attorney (AGMT. No. 2018-186).
25D. APPROVE AN AGREEMENT AMENDMENT WITH VALLEY MAINTENANCE
CORPORATION FOR EXPANDED CUSTODIAL SERVICES AT PARK
RESTROOMS AND INCLUDE THE ROOSEVELTIWALKER COMMUNITY
CENTER {STRATEGIC PLAN NO. 6, 1B} — Parks, Recreation and Community
Services Agency
MOTION: Authorize the City Manager and Clerk of the Council to execute
an amendment to the agreement with Valley Maintenance Corporation to
provide expanded custodial services at park restrooms and include the
Roosevelt/Walker Community Center into the base agreement by
increasing the annual agreement amount by $186,200 (prorated at
$139,650 for the remaining portion of current term), which includes a 10%
contingency, from September 1, 2018 through May 31, 2019, with two, one-
year renewal options, for a total cost (original and amendments) of
$1,653,536 over the term of the contract, including renewals, subject to
non -substantive changes approved by the City Manager and City Attorney
(AGMT. No. 2018-187).
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25E. APPROVE A MEMORANDUM OF UNDERSTANDING WITH THE UNITED
STATES GEOLOGICAL SURVEY WESTERN ECOLOGICAL RESOURCE
CENTER TO COLLABORATE ON RESEARCH, EDUCATION, AND
OUTREACH PROGRAMS AT THE SANTA ANA ZOO {STRATEGIC PLAN NO.
2, 2E) — Parks, Recreation and Community Services Agency
MOTION: Authorize the City Manager and Clerk of the Council to execute
a memorandum of understanding with the United States Geological Survey
Western Ecological Resource Center to collaborate on research, education
and outreach programs in the field of resource conservation and
environmental science at the Santa Ana Zoo for a five-year period from
October 22, 2018 through October 21, 2023, subject to non -substantive
changes approved by the City Manager and City Attorney (AGMT. No.
2018-188).
25F. APPROVE ON-CALL AGREEMENTS TO NINYO & MOORE AND KMEA FOR
ENVIRONMENTAL SITE ASSESSMENT AND TO NINYO & MOORE AND
TERRACON FOR HAZARDOUS MATERIALS SURVEYS AND REPORTING
(NON -GENERAL FUND) {STRATEGIC PLAN NO. 6, 1G) — Public Works
Agency
MOTION:
Authorize the City Manager and Clerk of the Council to execute four on-
call environmental service agreements with the firms listed below to
perform the activities listed for three-year terms beginning August 21,
2018, and expiring August 20, 2021, with provisions for two one-year
extensions exercisable by the City Manager and the City Attorney, for a
total not -to -exceed amount of $149,850 listed for each firm over the entire
life of the agreement, which includes an 11 percent contingency in the
amount of $14,850, subject to non -substantive changes approved by the
City Manager and the City Attorney:
Service / Firm Total Contract
Amount
Environmental Site Assessment
1. Ninyo & Moore Geotechnical & Environmental $149,850
Sciences Consultants (Ninyo & Moore) (AGMT. $149,850
No. 2018-189).
2. KMEA (AGMT. No. 2018-190)
Hazardous Materials Surveys and Reporting
3. Ninyo & Moore Geotechnical & Environmental $149,850
Sciences Consultants (AGMT. No. 2018-191) $149,850
4. Terracon Consultants, Inc. (Terracon) ((AGMT.
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No. 2018-192)
Total Aggregate Amount: $599,400
25G. APPROVE FIRST AMENDMENT TO AGREEMENT WITH MGT OF AMERICA
CONSULTING, LLC FOR STATE MANDATED COST REIMBURSEMENT
SERVICES {STRATEGIC PLAN NO. 4, 1} — Finance and Management Services
Agency
MOTION. Authorize the City Manager and Clerk of the Council to execute
a first amendment to agreement with MGT of America Consulting, LLC to
amend the scope of services and increase the compensation by $11,400 to
provide for SB90 State mandated cost reimbursement claim services,
subject to non -substantive changes approved by the City Manager and
City Attorney (AGMT. No. 2018-193).
25H. APPROVE AN AMENDMENT TO CONSULTANT AGREEMENT WITH
REDISTRICTING PARTNERS FOR ADDITIONAL SERVICES AND
COMPENSATION RELATED TO REVIEW OF ELECTIONS SYSTEM
REGARDING CONVERSION TO BY -DISTRICT ELECTIONS AND
COMPLIANCE WITH CALIFORNIA VOTING RIGHTS ACT {STRATEGIC PLAN
NO. 5} — Clerk of the Council Office
MOTION. Authorize the City Manager and Clerk of the Council to execute
an amendment to a consultant agreement with Redistricting Partners,
("Consultant") related to the potential need to convert to a by -district
election system. The current agreement is for a one (1) year term ending
on April 10, 2019 for an amount not to exceed $25,000 subject to non -
substantive changes approved by the City Manager and City Attorney. The
amendment would allow for Consultant to provide additional services at
public hearings and community outreach meetings to comply with the
California Voting Rights Act. Additional compensation for services
rendered would be increased by $10,500, resulting in a total not -to -exceed
amount of $35,500. No other terms or conditions of the Agreement will be
amended (AGMT. No. 2018-194).
'Mayor Pro Tem Martinez dissented on Agenda Item 25H.
251. APPROVE PURCHASE AGREEMENT FOR REAL PROPERTY ACQUISITION
LOCATED AT 2243 SOUTH MAPLE STREET (APN 403-144-11) FOR
WARNER AVENUE IMPROVEMENTS PHASE 1 (PROJECT NO. 14-6802)
(NON -GENERAL FUND) {STRATEGIC PLAN NOS. 6, 1G; 3, 2C} — Public
Works Agency
MOTION. Authorize the City Manager and Clerk of the Council to execute
a Purchase Agreement for the real property partial acquisition located at
CITY COUNCIL MINUTES 13 AUGUST 21, 2018
2243 South Maple Street (APN 403-144-11) and goodwill (if any) in the
amount of $49,500 with Quirino Vargas, subject to nonsubstantive
changes approved by the City Manager and City Attorney (AGMT. No.
2018-195).
25J. APPROVE AMENDMENT TO LOAN AGREEMENT FOR THE SANTA ANA
ARTS COLLECTIVE, GRANT FUNDED {STRATEGIC PLAN NOS. 5,3A; 5,3C)
— Community Development Agency
MOTION: Authorize the City Manager and the Clerk of the Council to
execute an Amendment to the Loan Agreement with Santa Ana Arts
Collective, L.P. for an additional $407,871 in HOME Investment
Partnerships Program funds for a total loan amount not to exceed
$2,627,631, subject to non -substantive changes approved by the City
Manager and City Attorney (AGMT. No. 2018-196).
25K. APPROVE A COOPERATIVE AGREEMENT WITH THE COUNTY OF
ORANGE AND VARIOUS AGENCIES TO FUND TOTAL MAXIMUM DAILY
LOAD PROGRAMS AND RELATED ACTIVITIES IN THE NEWPORT BAY
WATERSHED {STRATEGIC PLAN NO. 5, 21 — Public Works Agency
MOTION. Authorize the City Manager and the Clerk of the Council to
execute cooperative Agreement No. MA -080-18011416 with the County of
Orange and other Newport Bay watershed dischargers to fund Total
Maximum Daily Load programs and related activities in the Newport Bay
Watershed for a five-year term beginning upon approval and execution by
all parties and expiring June 30, 2023, and establishing the initial Fiscal
Year 2018-19 estimated budget of $1,322,597, of which the City of Santa
Ana's share of $119,934, subject to non -substantive changes by the City
Manager and City Attorney (AGMT. No. 2018-197).
25L. APPROVE LOAN AGREEMENT WITH JAMBOREE HOUSING
CORPORATION FOR THE SANTA ANA VETERANS VILLAGE PROJECT
GRANT FUNDED {STRATEGIC PLAN NO 5, 3} — Community Development
Agency
MOTION:
1. Authorize the City Manager and the Clerk of the Council to execute a
Loan Agreement with Santa Ana Village LP (c/o Jamboree Housing
Corporation) for $352,962.90 in HOME Investment Partnerships
Program funds to create 75 units of permanent supportive housing at
3312 West 1st Street in Santa Ana, subject to non -substantive changes
approved by the City Manager and City Attorney (AGMT. No. 2018-198).
CITY COUNCIL MINUTES 14 AUGUST 21, 2018
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2. Authorize the City Manager and Clerk of the Council to execute a
Subordination Agreement with Union Bank, for the Loan Agreement
with Jamboree Housing Corporation, subject to non -substantive
changes approved by the City Manager and City Attorney (AGMT. No.
2018-199).
25M. APPROVE AGREEMENT WITH WILLDAN HOMELAND SOLUTIONS FOR
GRANT PROJECT AND FISCAL COORDINATOR SERVICES {STRATEGIC
PLAN GOAL NO. 1, 3B} — Police Department
MOTION: Authorize the City Manager and the Clerk of the Council to
execute a one-year professional services agreement with Willdan
Homeland Solutions, an operating division of Willdan Group, Inc. for on-
site project and fiscal grant management services, for the period
beginning September 1, 2018 and ending August 31, 2019, in an annual
amount not to exceed $144,840, subject to non -substantive changes
approved by the City Manager and City Attorney (AGMT. No. 2018-200).
25N. APPROVE AGREEMENT WITH GENSLER FOR THE GRANT -FUNDED
SANTA ANA REGIONAL TRANSPORTATION CENTER BIKE STATION
ARCHITECTURAL DESIGN (PROJECT NO. 18-6912) {STRATEGIC PLAN NO.
6, 1 G} —Public Works Agency
Mayor Pro Tem thanked staff and provided a status to the community as to bike
station project.
MOTION: Authorize the City Manager and Clerk of the Council to execute
an agreement with Gensler for a three-year term beginning August 21,
2018, and expiring on August 20, 2021, with the option for the City to grant
up to two one-year renewal options exercisable by the City Manager and
the City Attorney, to provide architectural design services for the Santa
Ana Regional Transportation Center Bike Station, in the total amount not
to exceed $149,000, which includes a 2.8 percent contingency in the
amount of $4,076, subject to non -substantive changes approved by the
City Manager and City Attorney (AGMT. No. 2018-201).
250. APPROVE AGREEMENT WITH DAVID EVANS AND ASSOCIATES FOR
LANDSCAPE ARCHITECTURAL DESIGN OF 6TH AND LACY PARK
(PROJECT NO. 18-2692) {STRATEGIC PLAN NO. 6, 1G} — Public Works
Agency; and Parks, Recreation and Community Services Agency
Mayor Pro Tem, opined city commitment to Lacy Park architecture, challenges
in finding funding, and thanked staff and community for their work.
CITY COUNCIL MINUTES 15 AUGUST 21, 2018
1OB-15
MOTION: Authorize the City Manager and Clerk of the Council to execute
an agreement with David Evans and Associates for a two-year term
beginning August 21, 2018, and expiring on August 20, 2020, with the
option for the City to grant up to two one-year renewal options exercisable
by the City Manager and the City Attorney, to provide consulting
landscape architectural design services for the new 6th and Lacy Park, in
the total amount not to exceed $132,561, including a 10 percent
contingency in the amount of $12,051, subject to non -substantive changes
approved by the City Manager and City Attorney (AGMT. No. 2018-202).
MISCELLANEOUS - BUDGET
29A. APPROVE DONATION AGREEMENT WITH VARIOUS ORGANIZATIONS TO
SUPPORT COMMUNITY EVENTS AND PROGRAMS {STRATEGIC PLAN NO.
5, 4) — City Council
MOTION: Authorize the City Manager and Clerk of the Council to execute
agreements with various organizations in support of their community
events and programs, subject to nonsubstantive changes approved by the
City Manager and the City Attorney, as follows:
a. Charitable Ventures of Orange County for the Wilshire Square
Neighborhood Association's annual picnic event that occurred July 28,
2018, in a one-time donation amount of $500 (Mayor Pulido);
b. Charitable Ventures of Orange County for the Wilshire Square
Neighborhood Association's annual picnic event that occurred July 28,
2018, in a one-time donation amount of $500 (Mayor Pro Tem Martinez);
c. Charitable Ventures of Orange County for the Eastside Neighborhood
Association's community resource fair and clean-up event that
occurred on August 18, 2018, in a one-time donation amount of $500
(Mayor Pro Tem Martinez);
d. Charitable Ventures of Orange County as fiscal sponsor for the
Downtown Neighborhood Association for the Annual International
Older Adults Health Fair that will occur October 1, 2018, in a one-time
donation amount of $500 (Mayor Pro Tem Martinez);
e. Orange County Communities Organized For A Responsible
Development for the Citizenship Fair at the Salgado Community Center
that occurred August 18, 2018, in a one-time donation amount of $1,000
(Councilmember Sarmiento);
CITY COUNCIL MINUTES 16 AUGUST 21, 2018
1OB-16
Neutral Ground for the Summer Night Lights program at EI Salvador
Park for program services during the months of July and August 2018,
in a one-time donation amount of $250 (Councilmember Villegas);
g. Santa Ana Historical Preservation Society in support of the Santa Ana
Fire Museum that displays the history of fire fighting equipment, in a
one-time donation amount of $500 (Councilmember Villegas);
h. Neutral Ground for the Summer Night Lights program at EI Salvador
Park for program services during the months of July and August 2018,
in a one-time donation amount of $1,000 (Councilmember Tinajero);
Rainmaker Effect Inc. in support of on-going services during July 2018
for the Rainmaker Effect Leadership program at Saddleback High
School that teaches students about leadership and character building
skills, in a one-time donation amount of $1,500 (Councilmember
Tinajero);
j. Roadrunner Football Boosters in support of the Saddleback High
School Varsity Football Team through July 2018 to promote health,
fitness, and academics to students, in a one-time donation amount of
$1,500 (Councilmember Tinajero).
REGULAR BUSINESS CALENDAR
ORDINANCES/FIRST READING
50A. ORDINANCE REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE X
OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL CODE REGARDING
TELECOMMUNICATIONS FACILITIES IN THE PUBLIC RIGHT-OF-WAY
{STRATEGIC PLAN NOS. 6, 1 G; 3, 2C) - Public Works Agency
MOTION: Staff has requested a continuance of said matter.
MOTION: Benavides
SECOND: Pulido
VOTE: AYES:
Benavides, Pulido, Solorio, Villegas (4)
NOES:
None (0)
ABSTAIN:
None (0)
ABSENT:
Martinez, Sarmiento, Tinajero (3)
CITY COUNCIL MINUTES 17 AUGUST 21, 2018
1OB-17
RESOLUTIONS
55A. ADOPT RESOLUTION AND APPROVE APPROPRIATION ADJUSTMENT
ACCEPTING ADDITIONAL FISCAL YEAR 2016 HOMELAND SECURITY
GRANT PROGRAM FUNDS {STRATEGIC PLAN NO.1, 2 AND 61 — Police
Department
MOTION:
1. Adopt a resolution.
RESOLUTION NO. 2018-061 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA ANA ACCEPTING ADDITIONAL FY2016 URBAN
AREA SECURITY INITIATIVE SUB -RECIPIENT FUNDING AND
APPROPRIATION ADJUSTMENT
2. Approve an appropriation adjustment. (Requires five affirmative votes).
APPROPRIATION ADJUSTMENT NO. 2019-12 - Approve an Appropriation
Adjustment recognizing additional FY 2016 Urban Areas Security Initiative in
the amount of $247,470 in revenue account and appropriate same in the
Fiscal Year 2016 Urban Areas Security Initiative Program Grant expenditure
accounts.
MOTION: Benavides SECOND: Villegas
VOTE: AYES: Benavides, Martinez, Pulido, Solorio, Villegas (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Sarmiento, Tinajero (2)
55B. ADOPT RESOLUTION AUTHORIZING AN APPLICATION FOR HAZARD
MITIGATION GRANT PROGRAM (HMGP) FUNDING FOR DEVELOPMENT
OF A HAZARD MITIGATION PLAN {STRATEGIC PLAN NOS. 1.2D AND 6.1C}
— Police Department
MOTION: Adopt a resolution.
RESOLUTION NO. 2018-062 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER, AND THE
CHIEF OF POLICE OR HIS DESIGNEE TO APPLY FOR A GRANT UNDER
THE HAZARD MITIGATION GRANT PROGRAM
CITY COUNCIL MINUTES 18 AUGUST 21, 2018
1OB-18
MOTION: Benavides SECOND: Villegas
VOTE: AYES: Benavides, Martinez, Pulido, Solorio, Villegas (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Sarmiento, Tinajero (2)
55C. ADOPT RESOLUTION DECLARING A SHELTER CRISIS TO BE ELIGIBLE
FOR STATE ONE-TIME HOMELESS EMERGENCY AID PROGRAM GRANT
FUNDS {STRATEGIC PLAN NOS. 1, 6; 5, 4; 5, 61 — Community Development
Agency
MOTION. Adopt a resolution.
RESOLUTION NO. 2018-063 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SANTA ANA DECLARING A SHELTER CRISIS RELATED TO
HOMELESSNESS IN THE CITY OF SANTA ANA
MOTION: Martinez
VOTE: AYES:
NOES:
ABSTAIN:
ABSENT:
SECOND: Benavides
Benavides, Martinez, Pulido, Solorio, Villegas (5)
None (0)
None (0)
Sarmiento, Tinajero (2)
55D. ADOPT A RESOLUTION FOR CONTINUATION OF PARTIALLY PAID
TEMPORARY MILITARY LEAVE OF ABSENCE FOR CITY EMPLOYEES
CALLED TO ACTIVE DUTY WITH THE ARMED FORCES AND
CONTINUATION OF BENEFITS FOR EMPLOYEES AND THEIR ELIGIBLE
DEPENDENTS {STRATEGIC PLAN NO. 7} — Human Resources Department
MOTION. Adopt a resolution.
RESOLUTION NO. 2018-064 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SANTA ANA PROVIDING FOR CONTINUATION OF
PARTIALLY PAID TEMPORARY MILITARY LEAVE OF ABSENCE FOR CITY
EMPLOYEES CALLED TO ACTIVE DUTY WITH THE ARMED FORCES AND
CONTINUATION OF BENEFITS FOR EMPLOYEE AND THEIR ELIGIBLE
DEPENDENTS
CITY COUNCIL MINUTES 19 AUGUST 21, 2018
1OB-19
MOTION: Benavides
VOTE: AYES:
NOES:
ABSTAIN:
ABSENT:
PUBLIC HEARINGS
SECOND: Villegas
Benavides, Martinez, Pulido, Solorio, Villegas (5)
None (0)
None (0)
Sarmiento, Tinajero (2)
75A. PUBLIC HEARING: ORDINANCE IMPLEMENTING EXPEDITED
STREAMLINED ELECTRIC VEHICLE CHARGING STATIONS PERMITTING
PROCESS {STRATEGIC PLAN NO. 3, 3; 5, 2) - Planning and Building Agency
Legal Notice published in the Orange County Reporter August 10, 2018.
Mayor Pulido opened the Hearing. There were no speakers and the Hearing
closed.
MOTION: Place ordinance on first reading and authorize publication of
title.
ORDINANCE NO. NS -2953 - AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF SANTA ANA, CALIFORNIA, ADDING A NEW ARTICLE XVII TO
CHAPTER 8 OF THE SANTA ANA MUNICIPAL CODE TO PROVIDE AN
EXPEDITED, STREAMLINED PERMITTING PROCESS FOR ELECTRIC
VEHICLE CHARGING STATIONS
MOTION: Martinez
SECOND: Benavides
VOTE: AYES:
Benavides, Martinez, Pulido, Solorio, Villegas (5)
NOES:
None (0)
ABSTAIN:
None (0)
ABSENT:
Sarmiento, Tinajero (2)
75B. PUBLIC HEARING: SUBSEQUENT ENVIRONMENTAL IMPACT REPORT NO.
2018-15 (SCH NO. 2006031041), GENERAL PLAN AMENDMENT NO. 2018-
03, AMENDMENT APPLICATION NO. 2018-06, AND ZONING ORDINANCE
AMENDMENT NO. 2018-03 TO EXPAND AND AMEND THE METRO EAST
CITY COUNCIL MINUTES 20 AUGUST 21, 2018
MIXED USE (MEMU) OVERLAY ZONE - CITY OF SANTA ANA, APPLICANT
{STRATEGIC PLAN NOS. 3, 2; 5, 3; 5, 41 - Planning and Building Agency
Legal Notice published in the Orange County Reporter August 10, 2018 and
notices mailed on August 9, 2018.
Planning Commission approved recommended action on July 23, 2018 by a
vote of 4-0 (Alderete, Contreras -Leo and Verino absent).
Mayor Pulido opened the Hearing. There were no speakers and the Hearing
closed.
Council discussion ensued.
Councilmember Benavides, noted item has several actions which includes
expansion and amendments to zoning of existing metro east overlay zone.
Asked staff to clarify changes and impact to existing zone. Expressed desire to
follow up on project expansion and requested item to be continued. Opined
opportunity for economic development.
Planning and Building Agency Pincipal Planner, Vince Fregoso, provided City
Council with project update. Noted mixed use overlay to provide property
owners with development opportunities, request to amend general plan and
zoning would allow for consistency. Opined collaborative review has been
conducted by every review agency in the city and commencement of financial
analysis. Noted city is compliant with 45 -day review.
CITY COUNCIL MINUTES 21 AUGUST 21, 2018
1 OB -21
Mayor Pro Tem, opined infrastructure matters, zoning should not be changed for
developers with no returns to the community, city has been too generous, and
form based codes works more when aggregated with private property owners.
Expressed project is not innovative, decisions made today have major
implications on the financial impact of the city, and intersection of land use and
finance matters. Directed staff to provide fiscal projection and analysis, all
documentation and email communications by staff and other entities regarding
the 45 -day notice, copies of notices regarding zone expansion, and planning
commission documentation regarding expansion and property owners
contacted.
Mayor Pulido, asked staff if there is a financial analysis report, project life span,
and if city is in compliance with 45 -day review. Express concern in dividing a
portion of this item
City Manager Godinez, noted financial analysis has not been a past practice,
analysis has commenced, and incorporation of financial analysis as a best
practice for the city.
Councilmember Benavides motioned to approve the modification zoning
under the existing area and continue the expansion
1. Continue adoption of resolution to future meeting.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
CERTIFYING FINAL SUBSEQUENT ENVIRONMENTAL IMPACT REPORT
NO. 2018-15 (SCH NO. 2006031041) AND THE MITIGATION
MONITORING AND REPORTING PROGRAM; MAKING CEQA FINDINGS
OF FACT; ADOPTING THE STATEMENT OF OVERRIDING
CONSIDERATIONS; AND ADOPTING GENERAL PLAN AMENDMENT NO.
2018-03 FOR THE PROPOSED METRO EAST MIXED USE OVERLAY
ZONE EXPANSION AND AMENDMENTS PROJECT AND THE ELAN
DEVELOPMENT PROJECT LOCATED AT 1660 EAST FIRST STREET
2. Place ordinance on first reading and authorize publication of title.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
APPROVING AMENDMENT APPLICATION NO. 2018-06 REZONING
VARIOUS PROPERTIES LOCATED ALONG THE FIRST STREET
CORRIDOR AND ZONING ORDINANCE AMENDMENT NO. 2018-03
AMENDING THE METRO EAST MIXED USE OVERLAY ZONE (OZ -1)
Motion failed due to a lack of a second.
Council discussion continued.
Mayor Pro Tem requested supporting documentation from staff.
CITY COUNCIL MINUTES 22 AUGUST 21, 2018
1 OB -22
Planning and Building Agency Pincipal Planner, Vince Fregoso shared with
council the various outreach meetings held.
Community Development Agency Director, Steven Mendoza, noted planning
commission work, their documented comments regarding Environmental Impact
Report, and no decision can be made until City Council certifies Environmental
Impact Report.
City Attorney Carvalho, noted councilmembers are required to independently
state they have reviewed the documents and report is satisfactory before taking
any further action.
MOTION: Continue consideration of matter for 2 weeks to September 4,
2018.
MOTION: Martinez
VOTE: AYES:
NOES:
ABSTAIN
ABSENT:
SECOND: Villegas
Benavides, Martinez, Pulido, Solorio, Tinajero,
Villegas (6)
None (0)
None (0)
Sarmiento (1)
Councilmember Solorio, directed staff to provide future economic potential
report from expansion and improvements to be made to existing area.
75C. PUBLIC HEARING: RESOLUTION TO AUTHORIZE NEGOTIATION FOR THE
SALE OF PORTIONS OF CITY -OWNED REAL PROPERTY AT 1301 AND
1305 WEST 12TH STREET (NONGENERAL FUND) {STRATEGIC PLAN NOS.
6, 1 G; 3, 2C} - Public Works Agency
Legal Notice published in the Orange County Reporter August 10, 2018.
Mayor Pulido opened the Hearing. There were no speakers and the Hearing
closed.
Council discussion ensued.
Councilmember Benavides requested brief presentation from Public Works
Agency staff.
CITY COUNCIL MINUTES 23 AUGUST 21, 2018
1 OB -23
Principal Civil Engineer Jason Gabriel, provide brief presentation and
background. Noted lot does not have independent utility, is too small for
residential property, and is of odd shape.
Councilmember Benavides, opined need to mitigate any impacts on surrounding
residential homes. Noted elimination of parking in order to widen Bristol street.
Councilmember Solorio, expressed concern property is being sold without
pursuing an open process and opined need to approach the sale of any city
owned lot in a fair manner that is open to all. Expressed opposition to the sale of
the property without an open process.
Councilmember Villegas, asked staff if lots along Bristol are tied to
transportation project and where sale proceeds would go. Noted current lot is
unique and small, not all properties on Bristol are for sale, and need to not
mislead the public.
City Manager Godinez, noted proceeds from sale of properties that were initially
purchased with transportation funds would need to go towards transportation
projects, property is too small and is not adjacent to other empty lots that could
be assembled to assist in the use and sale of the lot. Opined administrative
policy as to sale of city owned property is ready to be presented to City Council.
Mayor Pro Tem Martinez, echoed statements made by Councilmember Solorio.
Expressed opposition to item. Opined need to implement policy before the sale
of any city owned property, staff to consider return on investment to city, and
any fiscal impacts.
Public Works Director Fuad Sweiss, noted city has over 90 parcels, current lot in
consideration is unique, has limited use, and would be difficult to find use.
MOTION: Adopt a resolution. (Requires five (5) affirmative votes)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
AUTHORIZING DIRECT NEGOTIATIONS FOR THE SALE OF PORTIONS OF
CITY -OWNED REAL PROPERTY AT 1301 WEST 12TH STREET AND 1305
WEST 12TH STREET
MOTION: Benavides SECOND: Tinajero
VOTE: AYES: Benavides, Pulido, Tinajero, Villegas (4)
NOES: Martinez, Solorio (2)
ABSTAIN: None (0)
CITY COUNCIL MINUTES 24 AUGUST 21, 2018
1 OB -24
ABSENT: Sarmiento (1)
*Motion failed.
MOTION: Continue consideration of matter for 2 weeks to September 4,
2018.
MOTION: Solorio
VOTE: AYES:
NOES:
ABSTAIN:
ABSENT:
SECOND: Martinez
Benavides, Martinez,
Villegas (6)
None (0)
None (0)
Sarmiento (1)
Pulido, Solorio, Tinajero,
JOINT SESSIONS OF THE CITY COUNCIL AND THE HOUSING AUTHORITY
80A. CITY COUNCIL AND HOUSING AUTHORITY JOINT ACTION: APPROVE AN
AGREEMENT WITH KEYSER MARSTON ASSOCIATES FOR AFFORDABLE
HOUSING FINANCIAL, ANALYTICAL AND ADVISORY SERVICES
{STRATEGIC PLAN NO. 5, 4) — Community Development Agency
MOTION: Authorize the City Manager and the Clerk of the Council, and the
Executive Director of the Housing Authority to execute the on-call
consultant agreement between the City of Santa Ana and the Housing
Authority with Keyser Marston Associates for affordable housing financial,
analytical and advisory services for a three-year term beginning on August
21, 2018 through August 20, 2021, in the amount not to exceed $200,000,
subject to non -substantive changes approved by the City Manager and
City Attorney, and Executive Director and Authority Counsel (AGMT. No.
2018-203).
MOTION: Tinajero
VOTE: AYES:
NOES:
ABSTAIN
SECOND: Martinez
Benavides, Martinez, Pulido, Solorio, Tinajero,
Villegas (6)
None (0)
None (0)
CITY COUNCIL MINUTES 25 AUGUST 21, 2018
1 OB -25
ABSENT: Sarmiento (1)
COUNCIL AGENDA ITEMS
Pursuant to Santa Ana Charter Section 411, any member of the City Council may place
items on the City Council Agenda to be considered by the City Council.
85A. DISCUSS AND DIRECT STAFF TO PREPARE AN EMERGENCY
ORDINANCE ON PERMANENT SUPPORTIVE HOUSING AND IDENTIFY
POTENTIAL SITES; AND AN EMERGENCY ORDINANCE AND IDENTIFY KEY
SITES FOR MOTEL CONVERSION (Mayor Pro Tem Martinez)
Continued from the June 5, 2018 City Council Meeting by a 6-0 vote (Martinez
absent); from the June 19, 2018 City Council Meeting by a 4-0 vote (Martinez,
Sarmiento and Tinajero absent) and from the July 3, 2018 City Council Meeting
by a 5-0 vote (Martinez and Villegas absent).
Council discussion ensued.
Mayor Pro Tem Martinez, opined need to be prepared when State offers funding
to address homeless issue, to identify potential project sites, and create mixed
use space. Opined need to provide housing to the vulnerable while addressing
mixed use space and to generate revenue when building these types of projects.
Directed staff to provide plan to identify potential project sites and potential
funding.
Mayor Pulido, directed staff to create a plan to identify sites for potential
projects, possible state funding, and to make preparation to receive potential
funding.
Councilmember Benavides, asked if item before council would allow city to
position themselves to receive state funding. Opined need to have balance
when creating homeless services and services should be shared throughout the
county.
City Manager Godinez, noted resolution would allow city to receive one time
monies Mayor Pulido and other top eleven mayors lobbied for.
The following spoke on the matter:
• Ilay Tseglin, address City Council to request assistance in regaining custody
of his son and securing release from group home.
• Robert Tseglin, echoed statements made by father, Robert Tseglin.
CITY COUNCIL MINUTES 26 AUGUST 21, 2018
1 OB -26
MOTION. Direct staff to prepare and bring back to council a plan to
identify sites in preparation of state funding to the city.
MOTION: Martinez
VOTE: AYES:
NOES:
ABSTAIN:
ABSENT:
SECOND: Villagas
Benavides, Martinez, Pulido, Solorio, Tinajero,
Villegas (6)
None (0)
None (0)
Sarmiento (1)
RECESSED CITY COUNCIL MEETING AND THE HOUSING AUTHORITY MEETING. AT
8:01 P.M. AND CONVENED THE SUCCESSOR AGENCY MEETING at 8:06 P.M. AND
RECONVENED TO THE COUNCIL MEETING WITH SAME MEMBERS PRESENT AT 8:07
P.M.
WORK STUDY SESSION
WS. REDESIGNED CITY WEBSITE PREVIEW
Director of Chief Technology Innovations Officer Jack Ciulla introduced
presenter Ron Zayas.
Mayor Pro Tem Martinez, thanked staff for their work. Opined need to be
transparent, provide information to residents, and to operate efficiently. Noted
website will have a stronger public safety search element.
Councilmember Solorio, asked if new website will be comparable to other city
websites that offer open data features.
Ron Zayas, opined website is comparable to other large city websites and is a
tool that will continue to grow.
Councilmember Benavides, noted council priority to transparency, accessibility
to City Hall, and overall efficiency. Asked if branding study will be incorporated in
website. Expressed opportunity to provide residents with current events.
Director Ciulla, noted police department has implemented a new records
management system, website will pull from the new system, and rebranding
study results will be incorporated into new site once completed.
CITY COUNCIL MINUTES 27 AUGUST 21, 2018
1 OB -27
COMMENTS
PUBLIC COMMENTS (Non Agendized Items)
• Raul Nolasco, expressed concern over library vulnerability to cyber -attack.
• Gisela Hernandez, local business owner, expressed concern of homeless near her
business, assaults, and rampant drug use. Requested city council assistance in
addressing issue.
• Peter A. Katz, expressed concern over sales tax. Opined City of Santa Ana will have a
higher tax rate than other cities.
• Dale Helvig, expressed support for responsible development. Noted environmental report
is now available and councilmembers should be asking questions.
• Maria G. Beltran, addressed City Council to request assistance to address homeless
issue. Expressed concern over homeless near businesses and negative impact.
• Susan Semotan, expressed opposition to 2525 Main Street development. Requested City
Council to protect established neighborhoods.
• Garry Thomas, expressed opposition to 2525 Main Street development.
90A. CITY MANAGER'S COMMENTS
City Manager Godinez, provided City Council with update on Willowick vision
plan, upcoming workshop, police department community input process for the
new policing philosophy, and Santa Ana Works Center ribbon cutting ceremony.
90B. CITY COUNCILMEMBER COMMENTS
• Councilmember Tinajero, noted Valley High School ribbon cutting ceremony and
opined positive events in the city improve quality of life.
• Mayor Pro Tem Martinez, opined homeless issue is getting worse, need to provide
services to homeless, and responsibility to protect city assets. Asked status of cyber
cafe and gaming, and possibility of banning them.
• Councilmember Solorio, noted opportunity to move Works Center to City Hall once
lease is up and upcoming update on RV parking. Expressed concern as to delay in
carrying out Willowick project and cyber cafe operating on 17th Street. Opined city
can enforce current laws but must be careful in doing so.
Councilmember Villegas, provided City Council with report on Youth, Education,
and Community Services Council Committee and Orange County Justice Center
tour. Directed staff to provide update on Centennial Park tree issue and park ranger
positions.
CITY COUNCIL MINUTES 28 AUGUST 21, 2018
1 OB -28
• Councilmember Benavides, provided update on YMCA building project and opined
need to prioritize economic development and invest in youth.
• Mayor Pulido, directed staff to provide memo regarding status of cyber cafe and
gaming and actions taken to ban them from the City of Santa Ana, to develop plan
to address lawsuit addressing homeless issue, and interim agreement with court to
allow city to enforce current laws.
• City Attorney Carlvalho, noted city has been enforcing regulations and challenge in
providing option to be taken to a shelter before taking someone into custody.
Mayor Pulido left the meeting at 9:03 p.m. and did not return.
Councilmember Benavides reflected on Manuel "Manny" Moreno's life and adjourned
said meeting in his memory.
ADJOURNED — 9:06 p.m. - The next meeting of the City Council is scheduled for Tuesday,
September 4, 2018 at 5:00 p.m. for the Closed Session Meeting
immediately followed by the Regular Open Business Meeting at 5:45 p.m. in
the Council Chamber, 22 Civic Center Plaza, Santa Ana, California.
ADJOURN MEETING IN MEMORY OF
MANUEL "MANNY" MORENO
Maria D. Huizar
Clerk of the Council
FUTURE AGENDA ITEMS
• Policy on Use of General Reserve and Enterprise Funds
• Jail Reuse Study
CITY COUNCIL MINUTES 29 AUGUST 21, 2018
1 OB -29
1 OB -30
City Council Meeting
Agenda
September 4, 2018
CLOSED SESSION MEETING
CITY COUNCIL CHAMBER
22 Civic Center Plaza
Santa Ana, California
5:00 PM
REGULAR OPEN MEETING
CITY COUNCIL CHAMBER
22 Civic Center Plaza
5:45 PM
(Immediately following the Closed Session Meeting)
Miguel A. Pulido
Mayor
MPulidoia.santa-ana.ore
DRAFT
8/30/2018
4:11 pm
Vicente Sarmiento
Michele Martinez
CouncH=rober - Ward 1
Mayor Pro Tem - Ward 2
VSannientonsanta-ana.org
MiMartinez(alsanta-ana.org
Jose Solorio
P. David Benavides
Councihrtember- Ward 3
Councilmember- Ward 4
TSolorio(asanta-ana.org
DBenavidesnsanta-ana org
Juan Villegas
Sal Tinajero
Councilmember- Ward 5
Councihnember- Ward 6
IVil1e as santa-ana.org
STinAcrota�santa-ana.org
Mayor and Council telephone: 714-647-6900
Agenda item inquiries: 714-647-6520
F__t_-t-_-__
Sonia R. Carvalho
Raul Godinez II
Maria D. Huizar
City Attorney
CiryManager
Clerkofthe Council
NOTE: Ifyou need special assistance to participate in this Council meeting, please contact Michael Ortiz, City
ADA Program Coordlnator, at (774) 647-5624. Please call prior to the meeting date, to allow the Clry enough
time to make reasonable arrangements for accessibility to this meeting. [Americans rdth Disabilides Act, Tide
1128 CFR 35.7021
i BASIC CITY COUNCIL MEETING INFORMATION
nda & Materials - The agenda titles provide the public with a list of items to be considered by the Council broken down into four
categories: Presentations, Consent Calendar, Business Calendar and Public Hearings. Presentations are ceremonial. Consent
Calendar are considered to be routine by the City Council and may be enacted by one motion without discussion unless a member of
the Council "pulls" an items) for a separate vote. Business Calendar and Public Hearing items are considered individually. Additional
information of the various categories on the agenda is found on the "Understanding Your City Council Meeting Agenda" pamphlet at:
hftp://www.ci.santa-ana.ca.us/coc/documentstundemtanding council agenda p . The Council is not limited in any way by the
"Recommended Action" and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise
provided by law, no action shall be taken on any item not listed on the agenda. All staff reports and any non -confidential writings or
documents provided to a majority of the City Council members regarding any item on this agenda are available for public inspection in
the Clerk of the Council Office during regular business hours and posted on the City's website the Friday before a Council meeting at:
hftp://www.santa-ana.org/cocLgranicus.asp
lic comments / oral Communication - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any
other legislative body scheduled to meet on same day and time on any and all matters within the jurisdiction of the City.
The public will be given the opportunity to speak on any item listed on the Agenda during the first Public Comments portion of the
Agenda, with the exception of Public Hearings that are considered separately and on non-agendized items within the jurisdiction of the
City Council during the second Public Comments portion of the Agenda. At the discretion of the Presiding Mayor, all comments may be
considered jointly. All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and
before Public Comments begin. Speaker forms will be available at the meeting.
REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION
OF THE PRESIDING MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on
the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting
as set forth in Section 2-104(c) of the Santa Ana Municipal Code.
ten Communication — Correspondence regarding any item on the agenda may be faxed to (714) 647-6956 or emailed to
eComment(gsanta-ana ora. Please submit by 3 p.m. on City Council meeting day to allow sufficient time to upload to the website and
circulate to the City Council for their consideration. Emails received after 3 p.m. will be uploaded to the City's website the day after the
meeting.
station Services - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided
through the use of headsets and consecutive interpretation (Spanish -to -English) in addition to those wishing to address the City Council
at the podium.
La ciudad proves servicios de interpretacidn al espanol en las juntas del Concilio. La interpretacidn simult8nea at espanol se ofrece par
media del use de audifonos y Is interpretacidn consecutiva (espanol a ingles) tambien estS disponible para cualquiera que desee
dirigirse at concilio municipal en e/ podia.
wised Meeting Schedule - All regular meetings will be televised and available for viewing on the City's cable channel. Meetings held in
the Council Chamber or other designated locations which are televised live on CTV3 Spectrum (formerly Time Warner Cable) will be
cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at
1:00 p.m. Meetings are also available in SAP. Meetings held in locations that do not have a live cable feed will be videotaped and
shown on CTV3 the day after the meeting. DVD copies of the meetings are available for public circulation at the Santa Ana Main
Library the day after a meeting.
CITY VISION, STRATEGIC PLAN AND CODE OF ETHICS
City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding
iciples (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the
Ilenges of today and tomorrow, as follow: ,
Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community
Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services
Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic
environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
a -Year Strategic Plan - Goals/Objectives/Strategies: Full report available at http:t/www.santa-ana.org/stmtegic-planning/
Goal 1 - Community Safety
Goal 2 - Youth, Education, Recreation
Goal 3 - Economic Development
Goal 4 - City Financial Stability
Goal 5 - Community Health, Livability, Engagement & Sustainability
Goal 6 - Community Facilities & Infrastructure
Goal 7 - Team Santa Ana
le of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City
Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and
committees to assure public confidence. The following are the core values expressed: • Integrity Honesty Responsibility
Fairness Accountability ^ Respect Efficiency
CITY COUNCIL AGENDA
1 OB -32
SEPTEMBER 4, 2018
CITY OF SANTA ANA
CITY COUNCIL REGULAR OPEN MEETING
SEPTEMBER 4, 2018
REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session
Meeting)
CALL TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
MAYOR PULIDO
COUNQLMEMBERS
SARMIENTO, SOLORIO
MAYOR PULIDO
BENAVIDES, MARTINEZ,
TINAJEROAND VILLE GAS
CEREMONIAL PRESENTATIONS
PROCLAMATION presented by MAYOR PRO TEM MARTINEZ naming September 4, 2018 as
Kathi Bowman Day.
CLOSEDSESSION REPORT '
The CityAttomeywill report items to be'added to Consent Calendar Item 19A from the Closed Session meeting.
PUBLIC COMMENTS
Pursuant to Government Code Sec. 54954.3, members of the public may address either the CityCouncil or any of the City's
other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction
with this scheduled meeting'',' ..Public comments may be made on any and all matters within the City of Santa Ana's
jurisdiction or the jurisdictionof the other related entities.
At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments maybe considered jointly.
The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent
Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public
hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is
continued prior to taking public testimony. All requests to speak shall be submitted in writing to the Clerk of the Council at
the beginning of the meeting and before Public Comments begin Speaker forms will be available at the meeting.
BEGINS WITHOUT PERMISSION OF THE MAYOR. When speaking, all persons addressing the CiryCouncil shall
follow the rules of decorum as detailed on the back of the speaker form The presiding officer shall have the power and
responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal
Code.
CITY COUNCIL AGENDA 3 SEPTEMBER 4, 2018
1 OB -33
CONSENT CALENDAR
RECOMMENDED ACTION. Approve staff recommendations on the following Consent
Calendar items: Items 10A through 29A.
F
ADMINISTRATIVE`MATTERS .
v
MINUTES
10A. MINUTES FROM THE SPECIAL CLOSED SESSION MEETING OF AUGUST 16,
2018 {STRATEGIC PLAN NO. 5, 11 - C1erk'6f the Council Office•,,;,
Fs
RECOMMENDED AC TION ,Approve Minutes.
t
10B. MINUTES'FROM THE REGULAR MEETING OF AUGUST 21, 2018 {STRATEGIC
PLANNO, Clerkpf the CouncIl•Office
i
RECOMMENDEDACTION.• Approve Minutes.
t ..
ORDINANCES/SECOND READING
In the event a' Councihnember recorded at `.`abstention" before consideration of the following ordinance(s) on fust reading,
such abstention will also be reflectedin the minutes. for second reading.
• ��r
11A. ADOPT, AN ORDINANCE MIPLEMENTING EXPEDITED STREAMLINED
ELECTRIC VEHICLE CHARGING STATIONS PERMITTING PROCESS
{STRATEGIC PLAN.NO.5,1} - Clerk of the Council Office
Placed on first reading at the August 21, 2018 City Council meeting and approved by a vote
of 5-0 (Samuento and Tmajero absent).
Published in the Orange County Reporter on August 24, 2018.
RECOMMENDED ACTION. Place ordinance on second reading and adopt.
ORDINANCE NO. NS -2953 - AN ORDINANCE OF THE CITY COUNCIL OF THE
QTY OF SANTA ANA, CALIFORNIA, ADDING A NEW ARTICLE XVII TO
CHAPTER 8 OF THE SANTA ANA MUNICIPAL CODE TO PROVIDE AN
CITY COUNCIL AGENDA
10 B-34
SEPTEMBER 4, 2018
EXPEDITED, STREAMLINED PERMITTING PROCESS FOR ELECTRIC
VEHICLE CHARGING STATIONS
BOARDS / COMMISSIONS / COMMITTEES
13A. COUNCIL COMMITTEES - AGENDA AND MINUTES {STRATEGIC PLAN NO.
5, 1} - Clerk of the Council Office
RECOMMENDED ACTION: Receive and file.
NAME MEETING DATE
Economic Development Infrastructure, Budget/' `'" ' 5/14/2018
and Technology Committee 6/14/2018
MISCELLANEOUS ADMINISTRATION
19A. CONFIRMATION OF CLOSED SESSIONACTION(S) - City Attorney's Office
19B. EXCUSED ABSENCES -' Clerk of.ihe Council Office
RECOMMENDED ACTION., Excuse the absence of Councilmember Vicente
Sarmiento from the Septembei 4, 2018 City"Council Meeting.
19C. PUBLIC WORKS AGENCY STATUS OF PROJECTS - MONTHLY CAPITAL
IMPROVEMENT 'PROGRAM - EXECUTIVE REPORT FOR AUGUST 2018
{STRATEGIC PLAN NO. 5,1}"- Public Works Agency
The CIP Executive Summary Schedule is available on the City's website at
RECOMMENDED ACTION: Receive and file.
BUDGETARY MATTERS
APPROPRIATION ADJUSTMENTS
20A. APPROVE AN AGREEMENT ACCEPTING OFFICE OF TRAFFIC SAFETY STEP
PROGRAM GRANT FUNDS AND APPROPRIATION ADJUSTMENT
{STRATEGIC PLAN NOA, 3B} - Police Department
RECOMMENDED ACTIONS:
CITY COUNCIL AGENDA
1 OB -35
SEPTEMBER 4, 2018
1. Authorize the City Manager and Clerk of the Council to execute a one-year
agreement with the State Office of Traffic Safety for Selective Traffic
Enforcement Program (STEP) Grant funds, for the period of October 1, 2018
through September 30, 2019, in an amount not to exceed $457,000, subject to
non -substantive changes approved by the City Manager and City Attorney
(AGMT. No. 2018 -XXX).
2. Approve an appropriation adjustment. (Requires Eve affirmative votes).
APPROPRIATION ADJUSTMENT NO. X= -X= - recognizing State of
California, Office of Traffic Safety, Selective Traffic Enforcement Program (STEP)
Grant funds in the amount of $457,000 in the -Office of Traffic Safety revenue account
and appropriate same to expenditure accounts.
AGREEMENTS
25A. APPROVE A CONCESSION .AGREEMENT WITH `MATCH POINT TENNIS
ACADEMY, LLC. FOR THE . MANAGEMENT,• `•,. ;OPERATION AND
MAINTENANCE OF CABRILLO TENNIS. CENTER {STRATEGIC PLAN NO. 2,
2B} - Parks, Recreation and Community Services ,Agency
RECOMMENDED ACTION.•5 Authorize'the.,City Manager and Clerk of the
Council to execute a one'•year concession agreement with Match Point Tennis
Academy, LLC. for the management, operation, and maintenance of the Cabrillo
Tennis Center in exchange foi a fee payable to ,the City in the amount of $4,000 per
month from September 5, 2018" through September 4, 2019, subject to non -
substantive ,changes approved bythe City Manager and City Attorney. (AGMT.
No. 2018 -XXX).
25B. AWARD CONTRACT TO.,ENERGY RETROFIT CO. TO INSTALL ENERGY-
EFFICIENT LIGHITNG` , FIXTURES AND CONTROLS IN THE POLICE
ADMINISTRATION BUILDING AND EXECUTE AGREEMENT FOR ON BILL
FINANCING LOAN (RFP NO. 18-069) {STRATEGIC PLAN NO. 4, 3D; 6, 2A} -
Finance and Management Services Agency; Public Works Agency and Police Department
RECOMMENDED ACTIONS:
1. 1. Authorize the City Manager and Clerk of the Council to execute an
agreement with MarketingPower, Inc. (dba Energy Retrofit Co.), for the term
beginning September 4, 2018, through December 28, 2018, to provide and install
advanced energy-efficient lighting fixtures and controls at the Police
Department Administration Building, in an amount not to exceed $656,847
inclusive of a 4% contingency in the amount of $24,519, subject to
nonsubstantive changes approved by the City Manager and City Attorney
(AGMT. No. 2018 -XXX).
CITY COUNCIL AGENDA 6 SEPTEMBER 4, 2018
1 OB -36
25C.
25D.
2. Authorize the City Manager and Clerk of the Council to execute an agreement
with Southern California Edison to provide a $526,499 no -interest On -Bill
Financing Loan and $115,348 in incentives to fund RFP No. 18-069, subject to
non -substantive changes approved by the City Manager and City Attorney
(AGMT. No. 2018-1
CONTRACT AWARD TO ENERGY RETROFIT CO. TO INSTALL ENERGY-
EFFICIENT LIGHTING FIX'T'URES AND CONTROLS AT THE CORPORATE
YARD FACILITIES AND EXECUTE AGREEMENT FOR ON -BILL FINANCING
LOAN (RFP NO. 18-071) {STRATEGIC PLAN;.NOS. 4, 3D; 6, 2A} — Finance and
Management Services Agency; and Public Works Agency
,s
RECOMMENDED ACTIONS:
1. Authorize the City Manager and'Clerk of the Council to execute an agreement
with MarketingPower, Inc. (dba,:Energy Retrofit' Co.), for the term beginning
September 4, 2018, through December 28, 2018, to provide and install advanced
energy-efficient lighting fixtures and controls at the Corporate Yard Facilities
administration and maintenance buildings, in'an amount not'to exceed $446,969,
inclusive of a 10% contingency in, tbe'amount of $40,04,subject to non -
substantive changes approved by the City,; Manager and City Attorney (AGMT.
No. 2018-1
2. Authorize'the City Manager and Clerk Iof the' Council to execute an agreement
with Southern. California' Edison to provide a $407,795 no -interest On -Bill
Financing Loan •and $69,869,`
69,869, in incentivesfu
`'to nd RFP No. 18-071, subject to
non -substantive changes approved by the City Manager and City Attorney
(AGMT. No: 2018-1
APPROVE AN AGREEMENT WITH ADMINSURE, INC., FOR THIRD PARTY
ADMINISTRATOR SERVICES FOR GENERAL LIABILITY AND WORKERS'
'COMPENSATION 'CLAIMS ''{.STRATEGIC PLAN NO. 7; 61 — Human Resources
Department
RECOMMENDED ACTION, Authorize the City Manager and Clerk of the
Council to' execute the attached agreements with AdminSure, Inc., subject to non -
substantive changes approved by the City Manager and City Attorney, to provide
the City's self-insured third party claims administration and management for
General Liability and Workers' Compensation for the initial three-year term of
September 5, 2018 through August 31, 2021 with two, two year options for renewal.
Annual total amounts not to exceed:
FEES
WORKERS' COMPENSATION
GENERAL LIABILITY
COMBINED
MONTHLY
MONTHLY
ANNUAL TOTAL
AGMT. No. 2018 -XXX
AGMT. No. 2018 -
XXX
CITY COUNCIL AGENDA 7 SEPTEMBER 4, 2018
1 OB -37
YEAR 1 (10
$42,125
$14,600
$567,250
MONTHS)
YEAR 2
$43,389
$15,038
$701,121
YEAR 3
$44,690
$15,489
$722,155
OPTIONAL
$46,031
$15,954
$743,819
YEAR 4
OPTIONAL
$47,412
$16,432
$766,134
YEAR 5
OPTIONAL
$48,834
$16,925
$789,108
YEAR 6
OPTIONAL
$50,300
.$17,433
$812,796
YEAR 7
25E. APPROVE A LEASE AGREEMENT . WITH RIO WEST LLC FOR WESTEND
SUBSTATION OFFICE {STRATEGIC PLANNO.1, 1F} -Police Department
RECOMMENDED ACTION. Authorize the., City Manager, and Clerk of the
Council to execute a month-to-month lease,,agreement with Rio West, LLC for the
use of the Westend Substation, for the period;df November 1, 2018 through October
31, 2019, in the annual amount of,$31,464 ($2,622 per month), and authorize the City
Manager and Clerk of the, Council to execute, two -one year lease agreements,
following expiration of this lease;, provided the annual lease increase does not
exceed five percent, subject to non -substantive' changes approved by the City
Manager and, City Attorney (AGMT.'No. 2018 -XXX).
25F. AWARD ,AGREEMENTS JO. PROJECT PARTNERS, INC, INTERWEST
CONSULTING GROUP, AND .PENCO ENGINEERING, INC. FOR ON-CALL
ENGINEERING AND TECHNICAL SUPPORT SERVICES AS NEEDED
{STRATEGICPLAN NO. 6;>1C} - Public Works Agency
RECOMMENDED ACTIONS:
1. Authorize the City Manager and the Clerk of the Council to execute an
agreement with Project Partners, Inc., to provide engineering, technical, and
administrative support services, for a three-year period commencing September
4, 2018, and expiring September 3, 2021, with provision for one, two-year renewal
option exercisable by the City Manager and City Attorney, in a shared aggregate
amount not to exceed $500,000, including any renewal, subject to non -
substantive changes approved by the City Manager and City Attorney (AGMT.
No. 2018 -XXX).
2. Authorize the City Manager and the Clerk of the Council to execute an
agreement with Interwest Consulting Group, to provide engineering, technical,
and administrative support services, for a three-year period commencing
September 4, 2018, and expiring September 3, 2021, with provision for one, two -
CITY COUNCIL AGENDA 8 SEPTEMBER 4, 2018
1 OB -38
year renewal option exercisable by the City Manager and City Attorney, in a
shared aggregate amount not to exceed $500,000, including any renewal, subject
to non -substantive changes approved by the City Manager and City Attorney
(AGMT. No. 2018 -XXX).
3. Authorize the City Manager and the Clerk of the Council to execute an
agreement with Penco Engineering, Inc., to provide engineering, technical, and
administrative support services, for a three-year period commencing September
4, 2018, and expiring September 3, 2021, with provisions for one, two-year
renewal option exercisable by the City Manager and City Attorney, in a shared
aggregate amount not to exceed $500,000, including any renewal, subject to non -
substantive changes approved by the City Manager and City Attorney (AGMT.
No. 2018-X)CX).
MISCELLANEOUS -BUDGET
29A. APPROVE DONATION AGREEMENT WITH VARIOUS"ORGANIZATIONS TO
SUPPORT COMMUNITY EVENTS AND PROGRAMS {STRATEGIC PLAN NO. 5,
4) - City Council
RECOMMENDED ACTION., Authorize,, the City Manager and Clerk of the
Council to execute agreements 'with various' organizations in support of their
community events and programs,' subject to n'onsubstantive changes approved by
the City Manager and the City Attorney, as follows:.
a. Child Creativity Lab in support of the Girl Scout STEAM Conference for young
women -in Santa Ana on December 8, 2018, in a one-time donation amount of
$1,000 (Mayor Pro Tem Martinez);
h. Santa 'Ana Unidos. Boxing ,Club in support of the Roses in the Concrete
Education and Arts ,Festival''that occurred August 25, 2018, in a one-time
donation amount of $500„(Councihnember Sarmiento).
29B. APPROVE INSURANCE RENEWALS WITH BIG INDEPENDENT CITIES
EXCESS., POOL, PUBLIC ENTITY PROPERTY INSURANCE PROGRAM AND
CALIFORNIA STATE ASSOCIATION OF COUNTIES {STRATEGIC PLAN NO.
4,111 — Human Resources Department
RECOMMENDED ACTIONS:
1. 1. Approve the City's continued membership in the Big Independent Cities
Excess Pool Liability Program from July 1, 2018 to June 30, 2019 at an estimated
premium cost not to exceed $3,700,000.
2. Approve the City's continued membership in the Big Independent Cities Excess
Pool Workers' Compensation Program from July 1, 2018 to June 30, 2019 at an
estimated premium not to exceed $400,000.
CITY COUNCIL AGENDA 9 SEPTEMBER 4, 2018
1 OB -39
50A
REPORTS
65A.
3. Approve the City's continued participation in the Public Entity Property
Insurance Program from July 1, 2018 to June 30, 2019 at an estimated premium
cost not to exceed $690,000.
4. Approve the City's continued participation in the Public Entity Property
Insurance Program from July 1, 2018 to June 30, 2019 for the annual
administrative cost of $121,175.
5. Approve the City's continued participation in the California State Association of
Counties - Excess Insurance Authority's Crime Bond Program from July 1, 2018
to June 30, 2018 at an estimated cost not to,,e•xceed $12,000.
F0 F'we
of
**END OF CONSENT.CALENDAR**
1,.
BUSINESS CALENDAR
r%yak
t � t '•.
4 .E
NG
OF; AN ORDINANCE REPEALING AND REENACTING IN ITS
CLE X OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL
4Q.-TEI E'COMMUMCATIONS FACILITIES IN THE PUBLIC
{STRATEGIC PLAN NO. 3, 3C} - Public Works Agency and
48gv martment
Place ordinance on first reading and authorize
AN ORDINANCE' OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
REPEALING; AND REENACTING IN ITS ENTIRETY ARTICLE X OF CHAPTER
33 OF THE.'r SANTA ANA MUNICIPAL CODE REGARDING
TELECOMMUNICATIONS FACILITIES IN THE PUBLIC RIGHT-OF-WAY
RECEIVE AND FILE THE SANTA ANA JAIL REUSE FEASIBILITY STUDY
{STRATEGIC PLAN GOAL NO. 1, 5} - City Manager's Office
RECOMMENDED ACTION: Receive and file the Santa Ana Jail Reuse Feasibility
Study.
CITY COUNCIL AGENDA 10 SEPTEMBER 4, 2018
10 B-40
65B. RECEIVE AND FILE LETTER TO THE COUNTY OF ORANGE REGARDING
THE CITY S SUPPORT OF COUNTY S LEGAL ACTION AGAINST THE ORANGE
COUNTY NEEDLE EXCHANGE PROGRAM {STRATEGIC PLAN NO. 1 and 51 -
CityManager's Office
RECOMMENDED ACTION. Receive and file letter to the County of Orange
related to County's legal action against the Orange County Needle Exchange
Program.
65C. APPROVE MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF
ORANGE TO TRANSITION THE COURTYARD EMERGENCY HOMELESS
SHELTER TO A NEW LOCATION AND EXPAND HOMELESS SHELTER BEDS
FOR SANTA ANA { STRATEGIC PLAN NOS. 1,6;5;4;5,6) - CityManager's Office
RECOMMENDED ACTION, Authorize the City , Manager execute the
Memorandum of Understanding -.with the County of Orange subject to non -
substantive changes approved by the City Manager and City Attorney.
C -
PUBLIC HEARINGS
75A. PUBLIC HEARING: SUBSEQUENT ENVIRONMENTAL IMPACT REPORT NO.
2018-15 ,.(SCH NO. 2006031041), ,GENERAL; PLAN AMENDMENT NO. 2018-03,
AMENDMENT APPLICATION NO. 2018 -06, -AND ZONING ORDINANCE
AMENDMENT NO. i2618-03 TO EXPAND AND AMEND THE METRO EAST
MIXED USE OVERLAY.. ZONE CITY OF SANTA ANA, APPLICANT
{ STRATEGIC PLAN NOS. 3,2; 5,3; 5,4) - Planning and Building Agency
Legal Notice` published in the Orange County Reporter August 10, 2018 and notices mailed
on August 9,201,i. ,
Planning Commission •approved recommended action on July 23, 2018 by a vote of 4-0
(Alderete, Contreras -leo and Verino absent).
Continue&from.the,August 21, 2018 City Council meeting by a vote of 6-0 (Sarmiento
absent).
RECOMMENDED ACTION: It is recommended that the City Council take one of
the following actions:
1. Approve the proposed amendments to the Metro East Mixed Use (MEMU)
Overlay Zone as previously presented by adopting the following:
a. Adopt a resolution.
CITY COUNCIL AGENDA it SEPTEMBER 4, 2018
1 OB -41
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
ANA CERTIFYING FINAL SUBSEQUENT ENVIRONMENTAL
IMPACT REPORT NO. 2018-15 (SCSI NO. 2006031041) AND THE
MITIGATION MONITORING AND REPORTING PROGRAM;
MAKING CEQA FINDINGS OF FACT; ADOPTING THE STATEMENT
OF OVERRIDING CONSIDERATIONS; AND ADOPTING GENERAL
PLAN AMENDMENT NO. 2018-03 FOR THE PROPOSED METRO
EAST MIXED USE OVERLAY ZONE EXPANSION AND
AMENDMENTS PROJECT AND THE ELAN DEVELOPMENT
PROJECT LOCATED AT 1660 EAST FIRST STREET
b. Place ordinance on first reading and`authorize publication of title.
AN ORDINANCE OF THE CITYCOUNCIL OF THE CITY OF SANTA
ANA APPROVING AMENDMENT 'APPLICATION NO. 2018-06
REZONING VARIOUS PROPERTIES LOCATED ALONG THE FIRST
STREET CORRIDOR, AND ZONING ORDINANCE AMENDMENT NO.
2018-03 AMENDING, THE METRO EAST MIXED USE OVERLAY
ZONE (OZ -1)
k
2. Continue the item and direct staff, io enhance and refine' existing MEMU
development and design standards to create a balance of intensity, density, and
mix of land uses within the overlay zone ' an complete an in-depth fiscal and
economic analysis of'•the proposed MEMU .Overlay Zone expansion and
amendments project before, returning to City Council for considerations at a
future`date:
75B. PUBLIC HEARING: RESOLUTION TO AUTHORIZE NEGOTIATION FOR THE
SALE OF PORTIONS OF CITY -OWNED REAL PROPERTY AT 1301 AND 1305
WEST 12TH STREET (NONGENERAL FUND) {STRATEGIC PLAN NOS. 6, 1G; 3,
2C} - Public Works Agency
Legal Notice published in the Orange County Reporter August 10, 2018.
Continued from the, August 21, 2018 City Council meeting by a vote of 6-0 (Samuento
absent)...
RECOMMENDED ACTION. Continue consideration of matter to the September
18, 2018 Council Meeting per staff's request.
75C. PUBLIC HEARING: ESTABLISH HEARING DATES AND HOLD FIRST OF FOUR
PUBLIC HEARINGS TO MODIFY THE WARD BOUNDARIES {STRATEGIC
PLAN NO. 5, 1} — Clerk of the Council Office
Legal notice published in the Orange County Register on August 24 & 26, 2018; La
Opinion on August 28 & 31, 2018; Nguoi Viet on August 27 & 31, 2018; Chinese Daily on
August 29 & 31, 2018; and Korea Times on August 28 & 31, 2018.
CITY COUNCIL AGENDA 12 SEPTEMBER 4, 2018
75D.
RECOMMENDED ACTIONS:
1. Establish the following Public Hearing dates of September 4, September 18,
October 16, and October 30, 2018, and the adoption of new boundaries at the
Regularly scheduled City Council Meeting on November 20, 2018 to consider
Ward Re -boundaries.
2. Open and Close the first Public Hearing that will explain the re -boundary
process, review the criteria used to modify Ward boundaries, and allow residents
to submit their ideas for potential "communities of interest" to consider in the
new boundaries.
PUBLIC HEARING ON ISSUANCE `OF TAX 'EXEMPT BONDS FOR THE
BENEFIT OF THE CHRISTIAN ;AND MISSIONARY ALLIANCE, AND
RESOLUTION APPROVING THE ISSUANCE OF BONDS {STRATEGIC PLAN
NO. 5, 3} - CommunityDevelopnientAgency
Legal Notice published in the Orange CountyRegister'on August 20 2018.
.. r
APPLICANT REQUESTS: �s
1. Conduct a Tax Equity',and Financial Responsibility Act (TEFRA) Hearing in
consideration of the issuance of tax exempt bond financing by the California
Municipal Finance Authority (the "Authority") on behalf of Town and Country
Manor of the Christian and Missionary Alliance (the "Borrower"), for the benefit
of Town and Country Manor,(the "Project") for the acquisition, construction,
improvement and equipping of,certain retirement, nursing, assisted living and
parking facilities of the. continuing care retirement community owned and
operated- by the Borrower, located at 555 East Memory Lane, Santa Ana,
California 92706.
2. `Adopt a resolution.
A RESOLUTION ,OF THE CITY COUNCIL OF THE QTY OF SANTA ANA
APPROVING THE ISSUANCE OF REVENUE BONDS BY THE CALIFORNIA
MUNICIPAL' FINANCE AUTHORITY FOR THE PURPOSE OF FINANCING
AND REFINANCING THE ACQUISITION, CONSTRUCTION,
IMPROVEMENT AND EQUIPPING OF CERTAIN FACILITIES OF A
CONTINUING CARE RETIREMENT COMMUNITY OWNED AND
OPERATED BY TOWN AND COUNTRY MANOR OF THE CHRISTIAN AND
MISSIONARY ALLIANCE LOCATED AT 555 EAST MEMORY LANE, SANTA
ANA, AND CERTAIN OTHER MATTERS PERTAINING THERETO
JOINT SESSIONS OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY
CITY COUNCIL AGENDA 13 SEPTEMBER 4, 2018
10 B-43
JOINT SESSIONS
80A. ADOPT RESOLUTION APPROVING AN AMENDED RECOGNIZED
OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD OF JANUARY 1, 2019
THROUGH JUNE 30, 2019 AND APPROVE APPROPRIATION ADJUSTMENT
(NON -GENERAL FUND) {STRATEGIC PLAN NO. 4, 1} - Community Development
Agency
CITY COUNCIL ACTION
RECOMMENDED ACTION: Approve an appropriation adjustment. (Requires five
affirmative votes)
APPROPRIATION ADJUSTMENT NO. 2019=018 -Recognizing $250,000 in the
Housing Successor Agency Fund prioryear carry forward account and appropriating same
to the expenditure account.
SUCCESSOR AGENCY ACTION
RECOMMENDEDACTION•Adopt a resolution.
A RESOLUTION OF THE SUCCESSOR 'AGENCY TO THE FORMER
COMMUNITY REDEVELOPMENT AGENCY OF THE QTY OF SANTA ANA
APPROVING- AN AMENDED RECOGNIZED OBLIGATION PAYMENT
SCHEDULE, 18-19B�TOR THE PERIOD OF JANUARY 1, 2019 TO JUNE 30, 2019
PURSUANT TO HEALTH AND. SAFETY CODE SECTION 34177(o)(1)(E), AND
PART 1.85 OF DIVISION. 24 OF. THE CALIFORNIA HEALTH AND SAFETY
CODE (" DISSOLUTIONACT")
HOUSING AUTHORITY MEETING (Blue Agenda)
SUCCESSOR AGENCY MEETING (Salmon Agenda)
WORK STUDY SESSION
WS. WORKER COOPERATIVE (SMALL BUSINESS ORDINANCE) - Community
Development Agency
COMMENTS
CITY COUNCIL AGENDA 14 SEPTEMBER 4, 2018
10 B-44
PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City
Council Meeting Information page for details).
90A. CITY MANAGER'S COMMENTS
90B. CITY COUNCILMEMBER COMMENTS
1. AB1234 DISCLOSURE - This is the time for members of the Council to provide a
brief oral report on any conference, meeting or travel paid for by the City. If more than
one Councilmember attended the same event,, the Mayor may designate one attendee to
give the report.
2. ORAL REPORTS — COUNCIL COMMITI'EES AND REGIONAL BOARDS
ADJOURNMENT - The next meeting of the City'Council is scheduled for Tuesday, September 18, 2018
at 5:00 p.m for the Closed Session Meeting immediately followed by the Regular
Open Business Meeting at. 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza,
Santa Ana, California.
FUTURE AGENDA ITEMS
• Policy on Use. of General Reserve and -Enterprise Funds
CITY COUNCIL AGENDA 15 SEPTEMBER 4, 2018
1 OB -45
Name
Chair'
Meetin Date
a.
Economic Development Infrastructure, Budget
and Technolo Committee
Sarmient11 1�o .
8/20/2018
ADJOURNMENT - The next meeting of the City'Council is scheduled for Tuesday, September 18, 2018
at 5:00 p.m for the Closed Session Meeting immediately followed by the Regular
Open Business Meeting at. 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza,
Santa Ana, California.
FUTURE AGENDA ITEMS
• Policy on Use. of General Reserve and -Enterprise Funds
CITY COUNCIL AGENDA 15 SEPTEMBER 4, 2018
1 OB -45
10 B-46