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Home My WebLink AboutHERITAGE MUSEUM OF ORANGE COUNTY (3)N-2018-186-02 c >� oc-f 9 2016 CITY OF SANTA ANA 0: CMO (1) DONATION AGREEMENT WITH HERITAGE MUSEUM OF ORANGE, COUNTY 1. PARTIES AND DATE This Donation Agreement ("Agreement") is entered into on SEPTEMBER 18, 2018, by and between the City of Santa Ana, a municipal corporation ("City") and HERITAGE MUSEUM OF ORANGE COUNTY a California 501(c)(3) NON-PROFIT ORGANIZATION ("Recipient'). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding for THE DIA DE LOS MUERTOS AND GHOSTS OF OC TRICK OR TREAT EVENT ON OCTOBER 26, 2018, A FREE EVENT FOR THE COMMUNITY, THAT WILL INCLUDE A SUGAR SKULL MAKING WORKSHOP FOR YOUTH & FAMILIES ("Community Benefit"). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public Purpose. The City, by recommendation of COUNCILMEMBER T'INAJERO, believes there is a public purpose in supporting the Conununity Benefit because it assists-- WITH PROMOTING FAMILY FRIENDLY ACTIVITIES, CULTURAL AWARENESS, AND PROVIDES A POSITIVE COMMUNITY ENGAGEMENT OPPORTUNITY. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERMS AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one-time payment of FIVE HUNDRED DOLLARS, ($500), because the City has determined that there is a public purpose to be served in supporting. the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Tenn: Termination of Agreement 'This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. CXHIBIT 3 3.3 Waivers. Insurance or Obber Obligations, For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on-going and may be implemented by the City at any time, and all insurance and waiver/release forms shall be provided on forms, in amounts and with provisions acceptable to City, 3.4 No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient, 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority,o Enter AgEement. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants EXHIBIT 3 N-2018-186-02 that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. CITY OF SANTA ANA Raul Godinez I City Manager 41' F rlei� II� D. -Huizar.;�117 Cleric of the Council Approved as to Foiin: Sonia R. Carvalho City Attorney / ley JNM. Fu Assistant City Attorney HERITAGE MUSEUM OF ORANGE COUNTY, a 50I(c)(3) NON-PROFIT ORGANIZATION By: A- j Kevfh Cabrera Executive Director EXHIBIT 3 M- Cify of Santa Ana City Mat Civic Cer'stnter ce Plaza P.O. Box 1988 Donation RequestRequestSanta Ana, CA 92702 iD (714) 647.5200 Nemo: !Heritage Museum of Orange County TaxExsmpt Status: Is your nrganizakion a nan-profit or puplic iax-exempt organization as �Selecl One; a' under Section 601 (c)(3) of the Internal Revenue Coda, Yes No If Nq, you will gnly qualify fora crodit for Cltyrelated costs for your request (i.e. permit fess, ilf Yss, (� G tale finis, rental rates far facilities orequlpment,eto:).Cost, for Cfty se1 l1 1 6 vary and if I(95 3665050 approved, credlt may or may not cover full cost of requested City services. Tax ID tF: Address, City, State, Zip 13101 W Harvard St, Santa Ana, CA. 92704 Iption ofSugar skull class showing youth how to make and decorate sugar skulls as part I Purpose: i of Dia de Los Muertos, and Ghosts of OC Trick or Treat on the museum property. These event will be free to the community and we will be inviting SAUSD schools community Benefit: to participate. Gity Sorvicas Credit mount Requests( i._.....,_.._. Date Needed: -._....r.__._.`.._.__ October Mayor/Councilmember: `I 71naJaro �_ero Paymont Amount _ ..___...,..__. �.._...._.._.._._._. E 500 vent Data; �,._._._.__. _.__.. _.._.,.._ October 26 �_...,...____.....___.__.._.._. Event me: one: Ti p _.. __._.... p 3 m 4 9 m Ragnested.._..__..._._..___ _... .._.. ,..., t _ ,.__.....� . _ .. _._• _ .___,w.v. _..�.__ __..... ...... Donation Request #: Dig - Councll Mooting Date; ___,. Vent Location: .j Heritage Museum ofQC_.._. Eligibility Met: YES I No Approved Amount: 1 City Manager 3lgnatuio: Address, City, State, Zip 13101 W Harvard St, Santa Ana, CA. 92704 Iption ofSugar skull class showing youth how to make and decorate sugar skulls as part I Purpose: i of Dia de Los Muertos, and Ghosts of OC Trick or Treat on the museum property. These event will be free to the community and we will be inviting SAUSD schools community Benefit: to participate. Applicant Signature. (((\ Date -------------- ®ley 1� •. Mail: Clty Manager's Offlce—M-89��-_____._,_...._.....___..,.,...,._..._„...__._._.I,-Email: donatlonrequestQsanta-ana.org 20 Civic Center Plaza IFax: (714) 647.6964 P,O. Box 1988 Santa Ana, CA 92792 _... .._.. ,..., t _ ,.__.....� . _ .. _._• _ .___,w.v. _..�.__ __..... ...... Donation Request #: Dig - Councll Mooting Date; ___,. Vflrf.0 ✓( 1 "viC�Y 4 `t L' Eligibility Met: YES I No Approved Amount: 1 City Manager 3lgnatuio: Revised 01/05/2017 EXHIBIT3