HomeMy WebLinkAboutANAHEIM POLICE DEPARTMENTNOV O 5 2016
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US Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
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FY 17 Enhanced Collaborative Model to Combat Human Trafficking
Memorandum of Understanding
Enhanced Model to Combat Human Trafficking Project
Between the lead law enforcement agency,
Anaheim Police Department,
and
Santa Ana Police Department
Human trafficking in California is an unsavory reality, impacted by a foreign border, international
airports, substantial shipping harbors, an internationally active entertainment industry, and the
popularity of U,S. tourism to the state. As the third largest county in California and the sixth largest in
the nation, Orange County celebrates a diverse population of over three million, with over 42 million
visitors per year per the Orange County Visitors Association. Orange County contains numerous
unincorporated areas and 34 cities; including the County Seat, Santa Ana, which has the sixth largest
Spanish-speaking population in the nation. Orange County is a prime target for traffickers given the
population density, the perceived affluence of residents, robust tourism and convention industry, along
with its nationally recognized beaches, theme parks and home to world champion professional sports
teams.
Orange County has a multidisciplinary, anti-human trafficking model designed to combat human
trafficking through identification, rescue and assisting victims of all forms of human trafficking. The
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Orange County Human Trafficking Task Force (OCHTTF) is a model program relying on a public-
private sector and non-profit partnership including the Anaheim Police Department (APD) as the lead
law enforcement agency; the Orange County District Attorney's Office, which, provides both
misdemeanor and felony case vertical prosecution through its Human Exploitation and Trafficking Unit
(HEAT); and Wayfinders as the lead victim service -providing agency. The Task Force is strengthened
by partnerships with federal, state and local agencies, and supported by many additional private sector
and non-profit organizations.
Orange County is a unique model of true collaborative efforts. The OCHTTF has fostered rich
partnerships which have empowered law enforcement agencies to work across jurisdictions to ensure
successful identification and rescue of human trafficking victims and the eventual prosecution of
trafficking perpetrators.
Scope of Collaborative Relationships:
The new collaborative partnership between the APD and the Santa Ana Police Department (SAPD) will
address the four pillars of the task force goal: partnership, protection, prosecution and prevention. The
OCHTTF is a collaboration of law enforcement agencies, non-governmental organizations, faith based
organizations, and the community. The purpose of the OCHTTF is to work together to protect victims,
prosecute offenders, and prevent further perpetration of this crime in Orange County, CA. The overall
goal of the OCHTTF is to eliminate human trafficking in Orange County, California. This task force has
made a tremendous impact in addressing all types of human trafficking cases. However, the success of
the OCHTTF has highlighted the need to expand this comprehensive and multi -disciplinary approach in
the battle against human trafficking. Hence, the APD and the Santa Ana Police Department are working
closely together to combat human trafficking in Orange County by focusing on three core objectives:
identifying and quantifying the scope of the problem in Orange County; investigating suspected
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incidents vigorously and effectively in order to secure the appropriate criminal convictions for those
responsible; and collaborating with local agency partners within law enforcement, county and state
government, and non-governmental service providers to ensure the victims of these crimes receive the
wrap-around services they need to rebuild their lives and avoid future victimization.
Period of Performance:
The term of this MOU shall commence on July 1, 2018 and shall expire when terminated by the parties
as provided herein. The terms of this MOU that deal with the US Department of Justice, Office of
Justice Programs, Bureau of Justice Assistance Grant shall expire on March 30, 2020. All regulations
and special conditions set forth in attachments A and B will also expire on March 30, 2020. This MOU
may be renewed on the same terms and conditions and upon mutual written agreement among the
parties based on written notification from the Anaheim Police Department.
Human Trafficking Investigations
ANAHEIM acknowledges human trafficking investigations are very complex and time consuming. Like
many other types of complex investigations, it takes time for investigators to build the skills and experience
necessary to work human trafficking cases at an optimal level. This experience and expertise is invaluable
when investigating human trafficking of minors, given they have the potential to be life cases. With this in
mind, Anaheim requests Investigators be assigned to the task force for a minimum of two years. A two year
commitment to the task force greatly benefits the investigator's time to develop experience and expertise in
the field of human trafficking, and increases the level of success of the task force.
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Roles and Responsibilities of the Partners:
Santa Ana Police Department
♦ Enhance interagency collaboration in order to identify, rescue, and assist victims of all forms of
human trafficking
♦ Provide an investigator to work on-site at the Anaheim Police Department through the term of
this MOU.
♦ Provide a vehicle with all necessary equipment to conduct undercover investigations, including a
minimum of blue and red front "take down" lights. Provide a department issued cellular phone for use
by their investigator and a laptop with access paid data collection sites.
♦ Provide all necessary tactical and officer safety equipment for use by its investigator.
♦ Send any new investigations not related to OCHTTF investigations to Santa Ana Police
Department for approval and filing.
♦ In the case of dissimilar policies between agencies, investigators from the Santa Ana Police
Department shall follow their own policies (use of force, pursuit, etc.).
♦ Investigate any citizen complaints filed against members of the Santa Ana Police Department
assigned to the OCHTTF.
♦ Work to enhance the ability of professionals and key stakeholders within the community to
better understand human trafficking and more effectively identify and serve victims.
♦ Plan investigations and prosecutions at the state and federal level.
♦ Promote greater public awareness and understanding of the nature and scope of human
trafficking.
♦ Provide high-quality and timely comprehensive services to victims of human trafficking.
♦ Abide by any confidentiality, safety and media relations agreement.
♦ Participate in program evaluation activities whenever possible.
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♦ Make a "good faith" effort to resolve any and all program implementation challenges.
Anaheim Police Department
♦ Increase the identification of trafficking victims through proactive law enforcement, which is
victim -centered and collaborative across all levels of government.
♦ Increase the capacity of law enforcement officers to recognize human trafficking and identify
victims through training and public awareness.
♦ Plan investigations prosecution at the state and federal levels.
♦ Provide desk space and computer equipment for Santa Ana Police Department.
♦ Provide undercover buy funds, access to a telephone, investigative tools and clerical support for
Santa Ana Police Department investigators.
♦ Ensure any and all records pertaining to task force expenditures shall be readily available for
examination and audit by any participating agency.
♦ Provide access to APD direct reporting system and all reports for the Human Trafficking Task
Force will be placed into that system to remain consistent with other investigations.
♦ Any assets seized through the Asset Forfeiture Program would mirror those in narcotic cases and
would be equitably shared based on number of personnel and hours each agency contributes to the
investigation.
♦ Chain of command within the task force is an Anaheim Police Sergeant, an Irvine Police
Sergeant, the Santa Ana Investigations Division Commander, the Anaheim Police Special Enforcement
Division Captain, the Anaheim Police Support Bureau Deputy Chief, and Anaheim Police Chief.
♦ Anaheim Police Department is the lead agency for the OCHTTF, partnered with the Orange
County District Attorney's Office HEAT Unit and Wayfinders.
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Compensation:
During the grant cycle, reimbursement of overtime work and travel expenses shall be upon the
submission of proper invoice, which shall be submitted to APD on a monthly basis with supporting
documents. Overtime work to be reimbursed upon invoice shall be reimbursed for services rendered by
task force members at one and one-half (1 %z) time their regular hourly rate, multiplied by the number of
hours of service actually provided during the billing period. Overtime reimbursement will not include
any benefits or other compensation that such personnel may be entitled to as a consequence of enhanced
services rendered pursuant to this MOU.
Each month, Santa Ana Police Department shall submit an invoice to APD describing the services
performed and/or the specific task in the Scope of Services to which it relates, the date the services
performed, and the number of hours spent on all work billed on an hourly basis. APD will provide
payment for the described services performed within 30 days after the invoice is submitted.
All other financial support for any regular or overtime hours worked, costs related to travel, equipment,
training, or other miscellaneous expenses will be the responsibility of the Santa Ana Police Department.
Training
For as long as grant funds exist the task force will pay for any pimping/human trafficking training including
registration fees, transportation and lodging. All other training will be the responsibility of the respective
agency.
Liability and Insurance:
None of the parties hereto shall be liable for any bodily injury, death or damage to property proximately
resulting from the negligent, wrongful or willful acts or omission of any other party's employees in the
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performance of this MOU. Each party shall be responsible for the acts, errors or omissions and conduct
of its own employees and carry sufficient insurance, including worker's compensation, to cover its
employees pursuant to its insurance requirements.
Contingency of Funds:
The parties acknowledge that funding or portions of funding for this MOU may be contingent upon
budget approval, receipt of funds from, and/or obligation of funds by local or the Office of Justice
Programs.
Confidentiality:
The parties agree to maintain the confidentiality of joint and individual records and information pursuant
to all statutory laws relating to privacy and confidentiality that currently exist or exist at any time during
the term of this MOU.
Assignment:
Neither party hereto shall have the right, directly or indirectly, to assign, transfer, convey or encumber
any of its rights under this Agreement without the prior written consent of the other party.
Termination:
Any of the parties may terminate this MOU, with or without cause, upon 30 days' written notice given to
the other parties.
Notice:
Any notice required to be given under this MOU shall be in writing and addressed as follows:
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Notice to Anaheim Police Department:
Crime Suppression Section Lieutenant
Special Enforcement Division
Anaheim Police Department
425 S. Harbor Boulevard
Anaheim, CA 92805
Notice to Santa Ana Police Department:
Investigations Bureau
60 Civic Center Plaza
Santa Ana, CA 92701
Notice required by this Agreement shall be effective when deposited in the United States mail, first class
postage prepaid.
Alteration of Terms:
This MOU fully expresses all understanding of the parties, and is the total agreement between the
parties as to the subject matter of this MOU. No addition to, or alteration of the terms of this MOU by
the parties, whether written or verbal, shall be valid unless made in the form of a written amendment to
this MOU, which is formally approved and executed by the parties.
Commitment:
The partnering agencies have already established institutional integrity amongst the community they
serve and expertise in their agency roles; carefully structuring new programs and projects will only help
to fill gaps in the county rather than duplicate services. The history of our respected relationships with
each other as law enforcement serves as a demonstration of the commitment on the part of both project
partners to work together to achieve the following goals: 1) Conduct proactive investigations of sex
trafficking and labor trafficking crimes within Orange County and to support the prosecution of such
crimes on state and federal levels, 2) Increase the identification of all forms of human trafficking within
Orange County, 3) Offer a comprehensive array of restorative services to victims of all types of human
trafficking victimized in and/or living in Orange County, and 4) Enhance community capacity to
identify and report trafficking crimes.
We, the undersigned, hereby affirm our commitment to work closely, through planned active
coordination, to identify victims and combat all forms of trafficking occurring within Orange County.
Signed,
DAVID VALENTIN
Chief of Police
Santa Ana Police Department
DUNS #083153247
JORGE CISNEROS
Chief of Police
Anaheim Police Department
DUNS # 613662766
Date:DZ4-
Date:
Attachments: Exhibit A - Federal Regulations
Exhibit B — Award Letter and Special Conditions
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Executed Copy to COTC
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0
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By: ` 0 VUY V tYMII ---
TAMARA
--TAMARA BOGOSIAN
Assistant City Attorney
CITY OF SANTA ANA
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Raul Godinez II
City Manager
Exhibit A — Federal Regulations
a. Federal Regulations — Recipient must comply with the government cost principles,
uniform administrative requirements and audit requirements for federal grant program housed within Title
2, Part 200 of the Code of Federal Regulations.
b. Debarment and Suspension — As required by Executive Orders 12549 and 12689, and 2
CFR §200.212 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud,
and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the
Federal government.
C. Audit Records - With respect to all matters covered by this agreement all records shall be
made available for audit and inspection by CITY, the grant agency and/or their duly authorized
representatives for a period of three (3) years from the date of submission of the final expenditure report
by the City of Anaheim. For a period of three years after final delivery hereunder or until all claims
related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all
documents, papers and records relevant to the services provided in accordance with this Agreement,
including the Attachments hereto. For the same time period, Recipient shall make said documents, papers
and records available to City and the agency from which City received grant funds or their duly
authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises
of Recipient, upon request during usual working hours.
d. Recipient shall provide to City all records and information requested by City for inclusion
in quarterly reports and such other reports or records as City may be required to provide to the agency from
which City received grant funds or other persons or agencies.
e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal
funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal
funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified
handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the
benefits of or be subject to discrimination, including discrimination in employment, in any program or
activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that
requirements of The Act shall be included in the agreements with and be binding on all of its contractors,
subcontractors, assignees or successors.
f. Americans with Disabilities Act of 1990 - (ADA) Recipient must comply with all
requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable.
g. Political Activity - None of the funds, materials, property, or services provided directly or
indirectly under this agreement shall be used for any partisan political activity, or to further the election or
defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act".
It. No Lobbying- Recipient will comply with all applicable lobbying prohibitions and laws,
including those found in the Byrd Anti -Lobbying Amendment (31 U.S.C. 1352, et sect.), and agrees that
none of the funds provided under this award may be expended by the Recipient to pay any person to
influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with any federal action
concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement.
i. Non -Discrimination and Equal Opportunity - Recipient will comply, and all its contractors
(or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of
the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act
(ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as
amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the
Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended;
Department of Justice Non -Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and
Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a
Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will,
in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of
Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in
accordance with Executive Order 11246 as amended by Executive Order No. 11375.
j. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all requirements of the Executive Order 11246 of September 24, 1965, entitled "Equal
Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as
supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable.
k. Recipient will comply, and all its contractors (or subrecipients) will comply, with
all requirements of the California Public Contract Code Section 10295.3, as applicable.
1. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all requirements of the Copeland "Anti -Kickback" Act (30 U.S.C. 3145) as supplemented
in Department of Labor regulations (29 CFR Part 3), as applicable.
M. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all requirements of the Davis -Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as
supplemented by Department of Labor regulations (29 CFR Part 5), as applicable.
n. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety
Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor
regulations (29 CFR Part 5), as applicable.
o. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all applicable standards; orders or requirements issued under the Clean Air Act (42 U.S.C.
7401-7671q), and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as
applicable.
P. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as
applicable.
q. Recipient will comply, and all its contractors (or subrecipients) will comply, with
all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act, as applicable.
r. Recipient agrees that the Department of Homeland Security shall have the
authority to seek patent rights for any process, product, invention or discovery developed and
paid for with finding through this Agreement based on the requirements of 37 CFR§ 401 and
any other implementing regulations, as applicable.
S. Recipient may copyright any books, publications or other copyrightable materials
developed in the course of or under this Agreement. However, the federal awarding agency,
State Administrative Agency (SAA) and City reserve a royalty -free, non-exclusive, and
irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for
federal government, SAA and/or City purpose:
(1) the copyright in any work developed through this Agreement; and
(2) any rights of copyright to which the subcontractor purchases ownership with support
through this grant. The Federal government's, SAA's and City's rights identified
above must be conveyed to the publisher and the language of the publisher's release
form must ensure the preservation of these rights.
t. Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b)
in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any
construction contract thereunder, if applicable, during the performance of this contract, the
contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, gender identity,
or national origin. The contractor will take affirmative action to ensure that applicants
are employed, and that employees are treated during employment without regard to
their race, color, religion, sex, sexual orientation, gender identity, or national origin.
Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation;
and selection for training, including apprenticeship. The contractor agrees to post
in conspicuous places, available to employees and applicants for employment,
notices to be provided setting forth the provisions of this nondiscrimination
clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or
on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual
orientation, gender identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any
employee or applicant for employment because such employee or applicant has
inquired about, discussed, or disclosed the compensation of the employee or applicant
or another employee or applicant. This provision shall not apply to instances in which
an employee who has access to the compensation information of other employees or
applicants as a part of such employee's essential job functions discloses the
compensation of such other employees or applicants to individuals who do not
otherwise have access to such information, unless such disclosure is in response to a
formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or
action, including an investigation conducted by the employer, or is consistent with the
contractor's legal duty to furnish information.
(4) The contractor will send to each labor union or representative of workers with which
he has a collective bargaining agreement or other contract or understanding, a notice
to be provided advising the said labor union or workers' representatives of the
contractor's commitments under this section, and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
(5) The contractor will comply with all provisions of Executive Order 11246 of
September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary
of Labor.
(6) The contractor will furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary
of Labor, or pursuant thereto, and will permit access to his books, records, and
accounts by the administering agency and the Secretary of Labor for purposes of
investigation to ascertain compliance with such rules, regulations, and orders.
(7) In the event of the contractor's noncompliance with the nondiscrimination clauses of
this contract or with any of the said rules, regulations, or orders, this contract may be
canceled, terminated, or suspended in whole or in part and the contractor may be
declared ineligible for further Government contracts or federally assisted construction
contracts in accordance with procedures authorized in Executive Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies invoked
as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation,
or order of the Secretary of Labor, or as otherwise provided by law.
(8) The contractor will include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or
purchase order unless exempted by rules, regulations, or orders of the Secretary of
Labor issued pursuant to section 204 of Executive Order 11246 of September 24,
1965, so that such provisions will be binding upon each subcontractor or vendor. The
contractor will take such action with respect to any subcontract or purchase order as
the administering agency may direct as a means of enforcing such provisions,
including sanctions for noncompliance.
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U.S. Department of Jnsticu
Me offuadce Programs AWARD CONTLNUA'nON
HUMAM of Justice Assistance SMET PAGE 2 OF 14
Cooperative Agreeanemt
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PROIECTNUHBER 2017-VI'.BX-XOV AWARD DATE 098920/7
SPECIAL COMMONS
1. Requiremems of the award; remedies for non-compliance x for materially iniac stsa meaty
The cooftons of this award ere material requirements of the award. Compliance with any certifications or assurances
submitted by or an behalf of the recipient that mime to conduct during the period of p0e0mmoe also is a material
requercmwd of this swan.
Failusa to comply with arty one or more of those award mquiremeots — whether a coAMM set out in fun below, a
condition incorporated by refeaeraee below, or a certificabon or agaueance related to conduct during the swats period
may result in the Office of Justice Programs ("OR") taking appnryeim action with respect to the recipiem and the
&wend. Among other things, the OJP may withhold award funds, disallow oasts, or nmpead x termfnata the sword.
The Depanmem of Justice (11)01"), WcludingOJP, also may take other legal a:tiea es appropriate.
Any materially false, fictitious, or 6auduleat statement to the federal govetlaftnt related to this award (tar concealment
or omission of A material fact) may be the subject of crimim a prosecution (including imdof 18 U.S.C. 1001 Md/or 1629,
mid/or 42 USC. 3795a), And shin may lead to imposition Of civil penalties and administrative mnedim for fidse claims
or otherwise (including under 31 U.S.D. 3729-3730 And 3801.3812).
Should any provision of s requirement of this mud be held to be invalid or unentbrceeble by its term, that prov°sion
shall first be applied with a limited mosaructhM aro As to Siva it the maximum effect permitted by law. Should it be
hold instead, that the provision is mterly tnvdid or-uwenforceabte, such provision shall be dared severable 6om this
award.
2. Applicability of Pant 200 Unifcmrrn R&priremerm
The UWfarn Administrative Requiiremftms, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and mrpplememod by DOJ in 2 C.F.K Part 2800 (together. the "Part 200 uniform Requirements") apply m this FY
2017 award nom OJP.
The Part 200 Uniform Requirements were Bras adopted by DOJ on December 26, 2014. if it& FY 2017 award
supplements funds previously awarded by OR under ibe same award number (ag., finds awarded during or before
Dmember 2014). the Pmt 200 Unit= Requirements apply with respect to All fiends miler that award number
(regarAless of the mud date, and Mudless of whether derived from the Whet award or a supplemental award) that
era obligated on or after the acceptance date of Ods FY 2017 award.
For morn information mad asourees on the part 200 Uniform Raquirata ars as they relate to OdP awards and mbaw"&
("snbVmts"), ace the OR website at htrps://ojp.gov/fundia&mi2ooUz ifonap4quil=mts.htm.
In the aveut that an award -related question mines nom documents or other materials prepared or distributed by OR
that may appear to COMMOt with, m dfffa in Jame way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification
3. Compliance with DOJ Omnis Financial OWde
The m Piero agrees to wmply with the DOI Grafts Financial Guide aspomed on the OJP website (cmremly, the "2015
DOl Grana Financial Guide available It bttWIlOjp.&Ovffma iaWida/DOJ/mdachtm), including any updated version
that may be posted doming the period ofperfomtaoce.
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SPECL4L CONDITIONS
4, Requited training [or Point of Contact and all Financial Points of Contact
dsoth the Point of Contact (POC) and all Financial Points of Counter (FPOCs) for this award must have sc,casafh ily
completed an "OJP financial management and grant administration training' by 120 days after the date of the
recipient's accepatace of the mord.Sacaystiul completion t8 sooh a trainfmg on or eller scoots 1, 2015, will satisfy
thin Coad{tion.
In the event that either the POC or an FFOC for this award changes dining the period of performance, the new POC or
FPCC must have mccessfulfy completed an "OJP financial management and V= admimatmtien training" by 120
calendar days after— (1) the date OfOirs approval of the "Change Grant" Contact" GAN (in tloo case of a new
Pax), or (2) the date the PCC inters inflmmation on the new FPLC in GM'S (in the cave of a anw FPOC). Successful
completion of such a training an aP aRrr January 1, 2015, will satisfy this coeatition.
A lest of OJP teainmugs that OJP will comsida "OJP financial managrment sod gram admuaintrstion training" for
purposes of this condition is available at hoops //www,oyp.govltreiminyfmrs.ham. All traininga that satisfy th➢s condition
include a session an grant Saud prevention and deradom
Tice reeipient should anticipate that OJP will lelmedimely withhold ("freue") &word funds if the recipient !hila to
comply wish this condition. The recipients f elm to comply also may lead OJP to impose %Mdonal appropriate
conditions on Nis award.
5. Raquiremenas related to "de minfmis" indirect coat one
A recipient Net is elilphlo under the Part 200 Uniform Requirm
eeaty and other applicable law to use the "de miaimis"
indust cost rete deamTued it 2 C.F.R. 200.414((], and Net Bats to use the "de mwimis" indirect coat rate, must advise
OJP in writing of both its eligibility audits elation, anal must comply with all associated requirements in the Port 20o
Uniform Requimmsroa The "do admatIO rake may be appW only to modified total direct meta (M1DC) as dcfl
by the Part 200 Uniform Roq uiranpna, ord
6. Require ncet to report potentially du pkateve 6mAing
If the rociplsoa nmrm,dy has other active swards of federal fonds, or if the recipient receives any other award of lethal
funds during the period of perfoamaae for this award, the rocipient promptly must demrmine whether funds frees any
Of does other federal awotda have been, aro being, or are to be used (int whole or in pmt) fur one or more of the
identical carat items for which floods ora provided under this award. If so, the wcipiaur must promptly ratify the DOJ
awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DO]
awarding agemry, must seek a budget modificadoc or chwile-of-prsiect-scope groot ad us7ffient notice (GAIN) to
eliminate any fmapp+wpriate duplication of finding.
Ola FORM 40008 (REV. Oat)j
yew "
U.S. Department of hrstice
Office of desalts Programs AWARD CONY" NUATION
Up
Baaxeauof.JusideeAssdsd�ance SEMET PAGE s OF 14
Conporatime Agreement
_ — I
rao/ecTr4uMei7t zott.vr.su-xmt AWARD DATE mnaaatt
SPECUL CONDMONS
7. Requbtumats related to System for Award Management and Universal ldmsdfi�Y Rzquimmoma
The recipient must comply with applicable requirements regeedimg the System for Award Management (SAM)
eurmady accesmble at htrps:Nwwwsam.gov/. This includes applicable requirements regarding reeantion with SAM,
as won w maintaining the currency of information in SAM.
The recipient also muses comply with upplioabte restrictions m subawards ("ambgmam") to &5t -tier subrecipiems
(Bust-fier "subgrontap�, including restrictions on subawards to ar dties that do not acquire and provide (to the
rmcipiem) the unique amity identifier required for SAM registration.
The details of the rmeipient's obligations mimed to SAM and to unique amity idoofifiera ere posted on the OJP web site
at laps:/lolpBov/firaddmglE+epda4rJSAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requimmorb), ad eta inamporated by reference hem,
This condition does not apply to an award to an individual who received the award n a naturd person (i.e., unrelated to
say busimees of acro -profit orpnization that be or she may own or operate in his or her ammo).
S. Ail aubawmds ("subgrants") must have specific federal anrhorizarlm
The tecipnmm, and any su6nrcipiem (-1ublgcmt0e") m any der, mug comply with all applicable requirements for
author tmrsm of my subaward. This oonditloa applies to agreements than — for pugaosme of fi dend gnats
adrainistrotive requirements — OJP considers a "aubawatd" (and thmefime does not consider a prvemmmemt
"eontrnee").
- The dotsils of the requirement for autherizodor of any subaward are posted on the ODP web site m
haps:/Iojp.gov/fuudhg/Expl®re/SubawudAithorizadonldm (Award condition: All subawards ("auhgram w) must have
sp=Lk federal m nhodzmlon� and sue incoeporwed by me•Fermne here.
9. SpcoiBe poet -award approval MquitW to use a noncompetitive approach in any pro",vmrment contract that would
oamoad 5150,000
Tho ttcipient, and any aabrecipimt ("subggromm") at my ter, most comply with all applicable nquimmmm to obtain
specific advance approval to use a roneompearivm approach in By procurement coanarn that would exceed the
SimpHod Acquisition Threshold (cumxidy, $150,000). This condition applies to agrauaents that — for purposes of
Waal parts administrative ra uiremenm — QIP considers a procurement "erase%" (and thereinto does not comsider
a subawerd)-
The de mals of tine requirement far advance approval to use a nancestopetidivo approach in a procurement Warren order
an O.JP award are pasted on the ODP web site at htW/ojp.gov/fim&mwTqilnre/Noammpedtive?mcurem=htm
(Award condition: Specific past-awerd approval required to use a mneompclidw approach in a pmcurtmrem contract
(if contract would exceed $150,000)), and are incorporated by refermoa here.
OIp FORM 40M(RL+V. 498)
U.S. DepzcOnmt of Justice
Office of Justice Pmgnmas
'✓ Bureau of Justice Asslstatmee
PRO&CTNLUBER M11.VT•3X-KQ27
AWARD CONTINUATION
SHUT
iC®bperalive Agreement
AWARD DAIS MVA
SPECIAL CONDITIONS
FACE 5 OF 14
10, Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OR authority to terminate award)
The recipient, and any subrecipient ("subgranbx") at my her, must comply with all applicable requirements (including
requiaemeats
to report allegations) pertaining to prohibited conduct rodded to the ftT3ckimg of persona, whether on the
Part of =*cats, mbrecipients ("subgrrmteee"), or individuals defined (for purposes of Us condition) as "employees"
of the recipient or of any subrecipienl
The details of the recipiezea obligations related to pmW'hited ournimt related to uumcking in penia, are posted on the
OJP web site at https://ojp.gov/furdingmxplorw'PmhibhedCmduct-TraSfieldag,htm (Award ceodition: Proldbited
conduct by recipieuta and sabrecgnients related to ba-Mcking in persona (®eluding reporting requaremmts and OR
authority to terminate award)), and are incorporated by reference here.
IL Compliance with applicable nrlas regarding approval, planning, and reporting of rnntcarences. medings, hainiags, and
other events
The recipient, and my subrecipient ("suh%mAW) at any tier, manse comply with afi applicable laws, reguiertons,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting roquiremems, where
IPPfiuhla) governing the use of federal funds for espmaea related to meferences (as that term is definod by DOJ),
including the provision of food and/or beverages at arch aonfermces, and costs of areendence ar such confrrrnces.
Imfoemmion on the peetlmnt DOI definition of conkrunces and the mics applicable to this award appears in the DOJ
Grants Financial Guide (currently, m section 3.10 of "Fostaward Requirements" in the "2015 DOI Grants Ficial
Guide -9.
12. Regameracot for dada on performance and effaxiveness under the award
The recipient most ocHwt and me data thtsr measure the perfinrmmce and of Ictiveness of work wader tis mud.
The data must be pmvWW m OR in the mermen (including within the timefames) specified by OR in the program
solicitation or other applicable written guidance. Data collection support; compliance with the Govanment
Perfnrrnance and Rosultr Act (OPRA) and the GPRA Moiemintion Act of 2010, and other appEeahle laws.
13. OIP Training Guiding Principlcs
Any training or training motorial; tient the recipient — or any subrecipiem ("subgmntm") at my tier — devo n" or
drlivas with QIP award funda must adhere to dee OJP Training (hiding Principles for Grantees and Subgroutees,
available At ht4m:Najp,90vlfordingolptraioingguidingpriacipkr J=—
t4, Effect of failure to address audit issue,
The recipient uademtands and agrees tbet the DOJ awarding agency (Ol? or OV W, as appropriate) may withhold
award fonds, or may impose other mlaW re uarements, if (as determined by the DOI awarding agency) the recipient
don not mosfacmn7y and pmogndy address outstanding Lance, from eudiffi required by the Wan 200 Uniform
Requirements (or by the tame of thia award), or other outstanding issues that vise in mean taon with audits.
investigations, or reviews of DOI awards.
15. Potential imposition of additional requirme ms
The rrxipimt agrees to comply with any additional requirements that may be imposed by the DOI awarding agency
(ON or OV W, as appropriate) during the period of performance for this award, if the recipient is de;ignaw as %e -
risk" for purposes of the DOI high-risk gramme list
ON WORM 4000 (ftLV, d.aA) /'9
U.S. Department of Justice
Office of Justice programs
i Bureau of Justice Assistance
PROJECTNVM131 2017-VT-M-KOf7
AWARD CONTINUATION
SHEET
Coat"ratIve Agreement
AWARD DATE a9R94017�
SPECJAL COAlI3fTfONS
16. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
FADE 6 OF 14
The recipient, and any subrecipient ("smbgrsntco") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable mquirements in Subpart E of 28 C.F.R. Pert 42 [halt relate to"
equal a npl.gtna t opportunity program.
17. Compliance with DOD regulations pertaining to civil rights and mndiscrimimatio t - 28 C.F.R. Part 54
The recipient, and my aubrecipient ("aubgnmtas") at any tier, must comply with all applicable roquirements of 28
C.F.R. Part 54, which relates to nondiscrimination oa the basis of sox in cmV® "education programs,"
l8. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipiml, and my subrecipiern ("aubgmmx") at my da, moat comply with all applicable requirements of 28
C.F.R. Part 38, specifically including any applicable requirements regarding watten notice to program beneficiaries and
prospective program bora mines. Pmt 38 of 28 C.F.A., a DOJ regulation, was amended affective May 4, 2016.
Among otter things, 28 C.F.R. Part 38 includes rules that prohibit speoafic foams of discrimination on the basis of
religion, a religious belief, a ro&W to hold a religious belief, or refusal to attend or participate in a religious practice.
Pant 38 also sets out rules and requirmnonts that pertain to nx*cM and subrooWeat ("subgemdW) organizations that
engage 10 or conduct explicitly religious actloiries, as well as riles and requirements that pertain to reoipients and
subsecipieors that are faith -based or religious argattirnRiene,
The toot of the regulation, now entitled TarimersLips with Faith -Based and Otter Neighborhood Orgardzatlmms," is
avetiable via the Eleetron(o Code of Federal Regulations (comedy accessible at http%Jlwww.e&.gov/osi-
bmfECFR7psge,=bmw0), by browsing to Title 28-JudieW Adminiseation, Chapter 1, Pare 38, under a -UR "current"
data
19: ROSInedonson"lobbying"
In geoerel, as a matter of federal law, federal foods awarded by OUP may not be used by the recipient, or my
whaedpiem ("subereatea") at arty tier, either directly or indirectly, to support or oppose the enactment, repeal,
toodifiadon, or adoption of any law, regulation, or policy, aY any level of government See Ig U.S.C. 1913. (There
may be exceptions if an applicable tidal enter® speCifica0y autborizee certain activities that otherwise would be
burred by law.)
Anotha federal law gmetdRy, prohibits federal Gmds awarded by OJP fiom being wad by the racTient, Or my
subreclpiem at my tier, to pay any person to lnduence (or attempt to Monaco) a federal agency, a Member of
Congress, err Congress (or m ot9eial of employee of any of them) with respect to the ®wording of s federal grant or
cooperative agteamont, aubgmnt, connect, subcontract, or tom, or with respect to actions sues as omewing, emending,
Or modifying my such award. See 31 U.S.C. 1352. Certain eaceptioffi to this law apply, including an exception that
applies to Indian tribes and hibal organizations.
Should any question Viae a t to whether a particular use of federal funds by a recipient (or subrecipim) would or might
fall within the empe of these prohibitions, the recipient is to oonram OUP for guidance, and may not proceed without the
arpress prior written approval of 01P.
OJP FORM 4GOW--(REV. 4-99l
US, Deporpneat of Justice
office of Justice Programs
i a Buireau of Justice Asids uaee
PROJECTNUMHER 2017-VT-BX-KD27
AWA.RD CONTL NATION
SST
Coopera&e Agreement
AWARD DA FB 09/29/2017
PACE 7 OF 14
SPECLIL CONDITIONS
20. Compliance with general appropriations -law, restrictions on the use of federal funds (F( 2017)
71e rec(piew, and any snbreolpient ("nrbgrmtee") at any tier, must comply with ell applicable restrictions on the use of
federal funds set out in federal approprWorie statures. Pertinent resuictione, including from various °general
provisions" in the Cosaolidated Appropriations Act, 2017, ire ret out m
https://ojp.gov/Rmdhtg/EzploTe/FY17AppropdatienaReatrictions.btm, and an incorporated by reference here.
Should a question arise as to whether a particular urn of federal Rinds by a recipient (or a subrecipimt) would or might
Roil within the scope of an appropriations law restriction, the recipient is to rachet OJP for guidance, sad may rot
proceed without the eapeess prior written approval of ODP.
21. Reporting potential fraud, waste, and abuse, and similar misconduct
71e rocipfem, and eery swbre"I"mts ("subgr m=*) at airy tier, must promptbi refer to the DOJ Office of the Inspocfor
General (090) any credible evidence that a principal, derployea, anent, subreciypient, contractor, cuhcomtrac[or, or other
person has, in connection with funds under this award— (1) submitted a claim that violence the False Claims Act; or (2)
committed a criminal or civil violation of laws per anima to frmtd, conflict of interest, bnbery, gratuity, or similar.
misconduct.
Potential fraud, waste, abuse, or misconduct involving or misting b funds aider this mused should be reported to the
010 hY— (1) mail directed to; Office of the Inspector General U.S. Departmem of Justice, Investigation, Division,
950 Pennsylvania Avenue, N.W. Room 4706, Washington, DC 20530; (2) -maboig.bodeQdgoverw 3auo.)
the DOJ 09G hotline: (contact information in English and Spanish) at (800) 869.4499 (phone) or (^.A2) 616-9881
(fax)•
Additional information is available frons the DOJ 010 website at https:/Avww.nsd0i.gov/oig
OJP FORM 400012 (REV. 483) —0
U.S. Department of justice
Office ofjustice Pmgraros AWARDCQNTUUATIDN
W
Buuremu of Justice Assistance SBOUT PACE a OF 14
Cooperative A-reemenat
PRDYECT NllMB1R 2011Y6BXKO27 AWARDDATE 047:92017
SPECUL CONDMONS
22. Restrictions and certifications regarding wn diacloarua agraomems and related matters
No reciPfem or subnxipiam ("aubgeaotee") ander this swor(, or emtitY that receives o proa¢omem conuvm or
aubaontract with my fmda under this sword, nay require my employes or contractor to sign se internal confidentiality
agreement or statement that prohibits or oeherwise resrrictr, or purports to prohibit or restrict, the reporting in
accordance with law) of waste, fiend, or abuse to sat investigative or law engbroemam represe the of s faders
department or agency authorized to receive such information.
The forogaing u not intended, and shall not be understood by the agency making this award, to contraveoe
tequiremesata applicable to Standard Form 312 (whieb relates to classified information), Form 4414 (which rotates to
sensitive compartmented imibamntion), or any other form lasaod by a federal department or agency governing the
nondisclosure of classified indnrmstion.
I. In amectma this award, the recipient—
t. represenes tbm it neither requem nor has required m mmtl confidentiality agreasoents or smteaunts from employees
or contractors that currently prahvbit or otherwise eurrantly restrict (or purport to pmhTNt or restrict) employee, ar
contractors from reporting waste, fraud, or abuse as doscadW above; and
b. certifies Wet, if it loarns or is notified that it is or bas been requiring in employees or contractors to execute
agrewarmu or shttamems that prohibit or otlmrwisa restrict (or purport to Prohibit or restrict), reporting of wawa, fraud,
or abuse as described above, it will Immediately stop my fwthax obligations of sword fimds, will provide prompt
written notification to the federal age rcy making this award, and will resume (or permit resumption of) such
Obligations only if expressly authorized to do sa by that agency.
2. If'the mileant does or is mtborized under this award to make subawsrda ("subgraeus"), P vrauvraot contracts, or
both—
s. it represents that—
(1) it has determined that no otbrr andry that *0 mcipier g's application propose, may or will receive award finds
(waetha tlooagh a subawmd (•aubgrmsl"), procurement contract, or subcontract under a procmamcot 000) tither
requires or has required inerts( confidentiaHry agreements or statements time employees or correctors tno
sar ourrenthy
probibit or otherwho cuncatly restrict (or Purport to prohibit or restrict) employees or contractors from vaporting eases,
fraud, or abuse adesasload above; and
(2) it bas made appropriate inquiry, or otherwise has an Adequate fa.mal basis, tosupport this repxesertatiaq said
b. it crrtifiaa that, if it learns or is notified that my subrecipiear, contractor, or mbwouee or entity that receives funds
nndur this award ism or has harequiring its ranplayeea or contractorsW execute agreements or statements titer pmhibit
or otherwise restrict (or purport to prohibit or restrict), reporting of wake. lived, or abuse ea de cri1W above, it will
immediately atop Any feuthar obligations of award figs W or by tate entity, will Provide Prompt written notification to
Ohs federal agency making ft award, and will resume (or pormit msmunptlon of) such obligations only if expresaly
authored to do an by that agar y.
PIP FORM 40002 (REV. 4811)
U,S. Department of Just"
Office of Justice Programs
s klwlrealu of Jaastice Assdstamce
PROrKTNUMBER 2017-VP-Rx-KO27
ANVAPTa CO NTLNUATTON
SST
Cooperative A reenstent
AWARD DAT. OWIM1017
SPECIAL CONDJTIOMS
23. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
PAGE 9 OF 14
The Moiplent (amd eery Wbrecapient many der) moat comply with, and 1s subject or, all applieable provisions of 41
U.S.C. 4712, including 93 applicable provisions that proPn7rit, ander specified circumstances, discrimination against an
ernPloyee nt repsiael for the employee's discloamv of hrfaamat[CM related to gross mismanagement of a federal gram, a
gross waste of federal funds, an abase of authority relating to a federal grant, a subamatiel and specific danger to public
health or mf*, or a violation of law, rule, or regulation related to e federal gram.
The recipient alio must inform its employees, in writing (rand in the predominant move language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
ShauM a question arise se to the applicability of the provisions o(41 U.S.C. 4712 to this award, the recipient is to
oonecr the DOJ awarding agency (OJP or GVW, as appropriate) for gudance,
24. Encouragement of policies k ban text messaging while driving
Porauemt to Executive Order 13513, 'Federal Leadership on Reducing Taxt Messaging While Driving," 74 Fed, Reg.
51223 (October I, 2009), DOJ arecouages tecipiere, aml ndrecipiams ("suhgmotces") to adopt and enforce policies
hannirg employees from teak mosses" while driving wry vebkle bring the contract of performing work funded by this
award, and m establish workplace safety policies and conduct edunnon, awareness, and other clew sch to decrease
crashes cawed by distracted drivers.
25. Rzmmemom to disclose whether recipient is design" "high risk"
by a federal grant -making agency outside of OOJ
If the xmpked is designated "high risk" by a federal fit -making agency outside of DOJ, currently m at any time
during the course of the period of performance under this award, the ,cipjaot must disclose that Cant and certain related
information to OJP by email at OJP,C"Vtia Reporting(uybjp.usdoj.gov. For purposes of this disekevre, high risk
includes arty am= which a federal awarding agency provides additional avenight doe to the recipient's past
perfonnanca,
or other programmatic m ftaanoial concerns with Ilia recipiam, Toe Milpiea's disclosure must mclode
be fbilowinc 1. The kdesal awarding agency that omsmnly designates the recipient high risk, 2. Tba date the recipient
was designated high. ask, 3. The high-risk point of contact at that federal awarding agency (mate, phone number, and
email address), and 4. The nesons for the high-risk gems, u set out by the fcdeul awarding agemy.
26. Oract funds may be used only Ilea the purposes in the recipient's approved application. The recipient shall not
undervke may work m sctivhiq that ase Not described in the gram application, and that an staff, equipmcnt, or Other
goods a services paid for with OJP grant fords, without prior written approval from OJp.
27, TIN Projoct Director and key program personnel designated in the application SIMV be replaced only for compalling
manna" Suecetama to key personnel must be approved, and such apProval is Contingent upon Aboiasfoo of
appropriate infermetio% including, but rat limited to, a r come, OJP will am unreasonably withhold approval.
Cnartgea in Otherpsogaam personnel require only notification to OJ? VA mthmissi0a of resumes, unless otherwise
designated in the award domenxmt.
28. Applicants must oertity thin Um@ed Fnaugh Pmfmiency pinnae have meaoingful access to the services under this
programa) Natfn"1 origin digmiminmioa includes discrimination on the basis of limited English proficiency (LEP),
To seem compliance with Title VI and the Sefe Steeem Ace, recipients me required to take reasoreable stgae to waure
that LEP Paso" have meeablifel eases to their programs. Meaningful access may entail providing language
assistance services, including oral and written translation when necessary. The U.S. Dotarmuem of justice has issued
ga abo ce for grantees to help them Comply with TWO VI requirements. The gaidance docament on be accessed on the
Internet at w Jep.gov.
DIP PORV 400012 OU /, 4$9)
U.S. Department of Justice
Office of Justice Programa
Hura au of Justdee Aseedatanee
FROnC7NTAMFR 2017.v7-0X-tta27
AWARD CONTINUATION
SMET
Coopwative Agrftmend
AWARD DATE 09129(3017
SPECUL CONDMONS
PAOE 10 OF 14
29. The grantee understands and agmee that, with respect to the provision of services or benefne to a specific population,
toy individual who is otherwise eligible to participate in any program or activity supported by any of these giant funds
shall be provided with such services or bandits as funded under this award, without regard to rete, color, religion,
national origin, or sex. With respect to a ringle•sex program or activity, unless dtm is legal authority for the
exclusivity, the recipient agrees to identify, and refer the excludod individuals to, or provide them with a comparable
alteromma program Or service.
30. Orameo agrees to comply with all confidormality requirements of 42 U.S.C, section 37898 and 28 C.F.R. Pan 22 gut
aro applicable to collection, use, and revelation of data or information Grantee ftenfi s ague, as a condition of grant
aptaroval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
31. Guns: agrees to comply with the requiremmte of 28 C.F.R. Pan 46 and sU Office of➢usticn Programs pol[cies and
procedures regarding the protection of hum- research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject inioemcd consent.
32. The Milldam agrae8 to Cooperate with any assccaments, national evaluation efforts, or information or due collection
requests, including but nut tinted to, the provision of my information requhed for the assessment or evaluation of my
activibas within this project.
33. Approval of this award does not indicate eppruval of any wmaulmat tate in excess of f630 per day. A detmled
justifrcotion most be submAtmd to and approved by the OfHce ofJuatioe Programs (O1P) program office prim to
obligation or expenditure of Amb fiords.
34, - The vacuo dr amowa of any "nots-federal ahme," •match," or coat -shoring o0mribution incorporated into the UP
0CF0-approved budget for this award is part of the "project wet" for purpoeca of the Pant 200 Uniforms Requiresmtt,
and is subject m audit In general, the roles and restrictions that apply to award finds from federal sources also apply
to fimlk in the 02-apgroved budget that are provided as "match" or through °cost sharing."
34. With respect to this sward, federal funds may not be used to pay cash comp4moroh n (salary plus bourses) to ray
employee of the award racipicm M A rate that exceeds 110% of the maxum amoral salary payable in a member of the
fakrai government's Senior Executive Service (SES) at an agency with a Certified SFS Perfosmmoe Appraisal System
for that year. (An award recipient may compensate an employee m a higher rate, provided the amount in excess of this
compensation limitation is paid with ran -federal finds.)
This limitation on wrapensmina sates allowable under this award may be waived not an mdhldml basis u the
dlsmntion of the OJP official indicates in the program amwuacemern oder which rhes award is mads.
36. RcTresanfadm trot agcamem regarding funds in offshore a uam
In accepting this award, the recipient wvpnefit organization —
(1) relmseems to the Department of Justice thin it does not hold money in offshore aaounts for the purpose of avoiding
paying the tax described in 26 U.S.C. 311(a), and agrees that it will not told money in my such accounts for such a
purpose during the period of performance of this award; and
(2) agrees that, if, dieing the period of performance of this award, the recipient teams that h does hold money in
offshore accounts for such a purpose, R will immediutely amp any further obligations of award funds, it W M pmvida
prompt writion ootificatioo to OJP, Bad will resume (or permit resumption of) such obligations only if expressly
mthorlaod to do an by OR,
Of? FOnM 4080/3 (REV. 430) /�
U.S. Department of Justice
Office of Justice Programa A%Mf) CONTINUATION
Burttlat off dusldce Asalstme SHUT ` f Pace a or ra
Cooperadve Agrvement
P%0JECTNLWBER 2017NT.BA,K027
nwnJtonnTE asrz9nat7
HPECLiL CONDITIONS
37. No federal fiords shag be used to pay for any pari of air tnveg that includes husinesa ar first class seating except as
authorized for government travel (as dexdhcd in OkLB Circular A•122) and authorized by the green manager prior to
booking such tickets.
38. Tae reeiplem agrees to submit a gnat report at the and of tris award documenting all regaysat project activities during
the entire period of support under this award. This report will include detailed inktaration about the project(s) finned,
including, but not limited to, information about how the finds were Mmalgy used fir cub purpose area, data to suppon
statements of pmgress, and data oontiniog individual results and outcomes of fandad project; reflreting pmject
successes and impacts. The furcal report is due no later titan 90 days following the close of dja award period or the
capitation of any extension periods. 77ds report will be aubmitted to the Office of Justice
the Internet at htgra:f/grarmojp.uadoj.gov/. programs„ oo-li>K through
39. The recipient agrees that it will m1mait quarterly financial Ada reports to OJP on-line (at bttpS://gmmS,ogp.usdoj,gov)
using the SF 425 Federal Financial Report form (available Err ming at
www.whitohous¢gov/omb/.ara¢ta/stamdand_fornarIE report.pco, not later than 30 days atter the and of each calendar
final quarter. The l report shall be submitted ort later the¢ 90 days following the end of the award Period
40. Tne recipient shall submit samian¢uei progress reports. Progress reports Shall be submitted within 30 days aikr the and
of the reporting periods, which see Jure 30 and December 31, for the life of the award. These norts will he submitted
to the Office of Jrstice Programs, on-line through the Internet #bttpSY/grmtes,ojp.uadgov/.
OJP P61Nt AOao/l (REV, a -aa)
c
U.S. Department of Justice
Office of Justice Programa AWARD CONTINUATION
s f Bareaaa of Jusidee Aaslatanee SHEET PACE 12 OF 14
Cooper>atlroe Agrceaaent
i
PROJECT NUMBER 2017-VT.67(.K(Q? -. AWARD DATE 02912017
SPECIAL CONDMONS
C. Within 45 calendar days after dee end of any conletence, meeting, ret,,44 sem W, symposium, training activi(y, or
similar even funded under this award, end the loud cost of which exceeds $20,000 in award fimda, the Mipi®t must
provide die program manager with the following information and itemized costs:
1) name of evens;
2) sweat dates;
3) location of event;
4) number of federal attendees;
5) nomber of non-fedaml attendees;
6) costa of avem space, imluding morns, for breakout sessions;
7) costs of audio visual services;
8) other equipment coats (e.g., computer fees, telephone fees);
9) coats of printing and distribution;
10) costs of meals provided during the event;
11) costs of refreshments provided during the meets
12) casts of event plamam;
13) costs of event facilitators; ami
14) my other costs aaaociamd with the avenL
The recipient must also itemize and report any of the following attendee (including participaofs, presenters, speakers)
costs that am paid or reimbursed with cooperative agreemem Ruda:
t) meals and incidental expeam (M&JE portion of per diem);
2) aging;
3) hanspornmon L&fmm event location (e.g., common carrier, privately Owned Vehicle (POV)); and,
4) local tratnportation (e.g., trate] ear, i"Ov) at event location.
Nota that if any itmr is paid for with registration foes, or my other son -award binding, then that portion of the expeosa
does not need to be reported.
Further Instructions tegartting the submission of this data, and how to determine coats, are available In the OJP
Financial Oolde Coafinerce Cost Chapter.
I
CVP 80ILM 40M (RHV.4-s,8)
US.Dtparhwont of justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SIMET
Cooperative Avftmeat
PROJECT tdtJt4BER 20(7�Vf-B;(d<027 AWARD DATE a9RwE017
SPECIAL CONDITIONS
PAGE li OF 14
42. Recipient iMcgl* and Porformroce mattem: Requirement to report informarion on cotton, civil, crion al, and
admimstadve proceedings to SAM and FAPIIS
no recipiem must comply with any and all applicable requiremema reg.*, reporting oeinformation on civil,
oriminal, Said adminiatrativa proceedings connected with (or connected to the
my other gram, CO ver performance of) diner this GP award or
opemti egteemvbP, ar procurement contract tion the feint] govee®am, Under certain
citcumstansea, (recipients of OJP awards aro required to report information about such proceedings, through the federal
SyStem for Award Mansgemem (known as -SAM"), to tbn designat¢d federal integrity and perfomaance Platens
(currently, "FAPDS").
The details of mciPicm obigatbrot regarding the required reporting (end updating) of Information on certain etvi➢,
criminal, and adonadstrm'ive PmGeadiags to the fidere! designated integrity and prrf urnaoce system (cu nntly,
"FAPIIS°) within SAM are Peered on the OJP web site at hltpe:/{ajp.gov/faodi�/FAPIIS,hem (Award condition;
Recipiem Integrity and Pecimmance ,Watters, dmluding Recipient Reporting W FAPIIS), and are inempomtod by
refatence here,
43. The recipient most compRy with applicable requieemene to report fust -her subawerds (•subgrmrts') of S25,XO err
more and, in certain to report the names and toml compensation of the five amen highly aompenva4cd
executives of the recipient and fit -tier subrocipieots (Brat -lira "subgramee,n of sword finds. The duaila of rccipiem
a8stigadoas, which derive from the Federal Funding Accou¢mbgitty and Tnnapueonuy Act of M (FFATA), nee posted
on the OJP web site at h¢ups;/fojpgov/fuuding/F,xploer/FFATA.htrn (Award condition; ctofReporting Suhaw Ad and
Fatecanive Compensation), and Ora hwrorporsted by reference here.
This coofton, including is mporUq requirement, does not apply to an award made to eo individual who received the
mad as a nntmui Pasta (U., unrelated to any busincss or ren -Profit orguaimtion drat he or she may own or operate
. is his or ha nems).
44. The Pecipiem is authorized to incur obligations, expand, and draw down funds for travel, lodging, and per diem coats
Only, in an amoum rat to exceed 515,000, for the sole Purpose of sending a required OJP conference associated with
this grant award Ther goatee is out authorized to incur any additional obligations, or make my additional expenditures
or draw downs ua,l the awarding agency and the OfSce of the CWefFie inial Officer (OOFO) has mteviewed and
approved the reciPBa'a budget and budget narrative, and a Grant Adjustment Notico (GAN) has been issued m remove
this spocial condition.
45. All program authority and MSPOWnbility inkr ud: in the Federal stewardship mle Shull remain with the lb seem of
Justice Amiste,ce (WA), BJA will work in maimed,, with the recipient In roudncly review and refine the we plea
an that the program's goals and obicotives can be effectively accomplished, WA will monitor the project on e
continual basis by maintaining angel,& contact with the =ipiem and will provide *4 to the progrem's direction, in
COGIrdt8wn with the rocipiert , as needed.
45. The recipient agrees to participate in BIA-sponsmed training events, tachmcal assistOm;e everts, or conferences held
by WA or its deeigneeS, upon WKS requaet
GP FORM WOW (REV. 44a) ))I
U.S. Dopamxicm of Justice
Office of Justice F7vgrams I AWARD CONTINUATION
k f Barnard of Justice Aaaistlanee SHEET PACE 14 OF la
• ` CorrWatveAVeeament
i
MOJECTtitl&tnER 2017-VTukK027 AWARD 6A78 091292017
S,P$CUL CONDMONNS
47. The mcipiem agrees m submit ro WA for review and m=vsd any curricula, training materials, proposed pubiicadaro,
reports, or eery odff wTW m am ermis that will be published, including web -based maerwa and web site contend,
through frmds Eon tints grant at feast thirty (30) wanting days prior to the targeted diessem"an data. Any written,
visual, or aadla publieauous, with the exception of press releases, whether publidnad at rho Panama or govemmem's
aaperise, shall contain the following staeemam: 'This project was saepported by Groat No. 2017.VT•Bkl(027
awarded by the Bureau of Justice Assistance. Tao B=em of Justice Assistance is a component of the Department of
Justice's Office of 7usalce Programs, which also includes the Bureau of Justice: Statistics, the National havitum of
Justice, the Office of luvemle Justice and Delinquency Prevention, the 0111ce for Victims of Crime, and the SMART
Office. points of view or opinions in this docrnmea are tl"o of the author and do rot necessarily represent ire official
position or policies of the U.S. Department of Justice." The current edition of the DOJ Orams Financial Guide provides
guldarce on allowable printing ad publication activities.
48. The rccipsent may act obiigtue, expend, or draw dawn sixty patent (N}%) of the frAmst fords poevulod under tris
award until rho racipioat submits to the awarding agency a signed teak force Memorandum of Understanding (MOI)
that has been signed by all required members of the task force and approved by tbo awarding agency, and a Grant
Adjustment Notice (CAN) bas been issued to remove this Veoial condition. The recipient must submit the MOU
within sit months of the date that it accepts this award.
CUP POW 10942 (REV. 488)