HomeMy WebLinkAbout22D - SPEC - SEWER REHABREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 20, 2018
TITLE:
CONTRACT AWARD TO ZEBRON
CONTRACTING, INC., FOR REHABILITATION
AND LINING OF SEWER AND WATER
STRUCTURES (NON -GENERAL FUND)
(SPECIFICATION NO. 18-081)
(STRATEGIC PLAN NO. 6, 1C)
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CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a contract to Zebron Contracting, Inc., for rehabilitation and lining of sewer and water
structures for a 15 -month period expiring February 28, 2020, with provisions for three, one-year
renewals exercisable by the City Manager, in an annual amount not to exceed $115,000, subject to
nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Water Resources Division performs ongoing assessments of the condition
of the City's sewer manholes, water vaults and related facilities. Through these routine assessments,
staff identifies manholes, vaults, and facilities in need of rehabilitation that can be completed using a
process of minor repairs, seals, and application of a polyurethane -type coating. Approval of the
recommended action will provide for repair of sewer- and water -related structures and extend their life
at a fraction of the cost of replacement.
The Notice Inviting Bids was advertised on September 24, 2018, on the City's online bid management
and publication system. A summary of the bid invitation and bids received is as follows:
456 Vendors were notified
6 Santa Ana vendors were notified
23 Vendors downloaded the bid packet
3 Bids received
0 Bids received from Santa Ana vendor
Three bids were received and opened on October 18, 2018, and evaluated. The results are as follows:
Vendor
Zebron Contracting, Inc.
Sancon Technologies, Inc.
Ayala Engineering, Inc.
Location Amount
Newport Beach, CA $115,000.00
Huntington Beach, CA $125,000.00
Anaheim, CA $179,800.00
22D-1
Contract Award for Rehabilitation and Lining
of Sewer and Water Structures
November 20, 2018
Page 2
The bid received from Zebron Contracting, Inc., is responsive to the specifications, meets the City's
requirements, and complies with prevailing wage requirements. The annual amount is based on staffs
projection for the next contract year.
Outreach Efforts
The Purchasing Division advertised the project on the City's online bid management and publication
system which directly notified six Santa Ana vendors. No Santa Ana vendors submitted a bid packet
for consideration.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community Facilities
& Infrastructure, Objective #1 (establish and maintain Community Investment Plan for all City assets),
Strategy C (invest resources and technology to extend the service life of existing infrastructure to
protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds are available in the Sanitary Sewer Service account (No. 05617640-62300) and Water Utility
Water Production & Supply account (No. 06017640-62300) and will be budgeted in subsequent fiscal
years. Funds will be spent according to the estimated spending plan below.
FISCAL YEAR 0
ACCOUNT
•
FY 2018/19 (November — June)
05617640-62300
$37,500
06017640-62300
$20,000
FY 2019/20 (July — Feb)
05617640-62300
$37,500
06017640-62300
$20,000
FY 2019/20 (Mar —June)
05617640-62300
$37,500
06017640-62300
$20,000
FY 2020/21 (July — June)*
05617640-62300
$75,000
06017640-62300
$40,000
FY 2021/22 (July — June)*
05617640-62300
$75,000
06017640-62300
$40,000
FY 2022/23 (July— Feb)*
05617640-62300
$37,500
06017640-62300
$20,000
TOTAL:
$460,000
*If renewal option is exercised
Fuad S. weiss, PE, PLS
ExecutNq Director
Public W rks Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA L;,xCo,5goao �oc
Executive Director
Finance and Management Services Agency
22D-2