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HomeMy WebLinkAbout13A - VARIOUS COUNCIL CMTS0 CITY OF SANTA ANA MEETING OF THE LEGISLATIVE AFFAIRS, ETHICS, TRANSPARENCY & COMMUNICATIONS COUNCIL COMMITTEE Wednesday, March 28, 2018 12:00 pm AGENDA CALL TO ORDER City Hall Ross Annex, Conference Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Vicente F. Sarmiento, Chair Michele Martinez, Vice Chair Recording Secretary: Rosa Flores PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS Approval of Minutes of the January 31, 2018 Legislative Affairs, Ethics Transparency & Communications Council Committee Meeting RECOMMENDED ACTION: Approve minutes. 2. Receive and File Legislative Updates from: a Federal: Holland & Knight a State: Townsend Public Affairs 3. Review and Take a Position on Legislative Bills — {Strategic Plan No. 1 through 7} — Jorge Garcia, City Manager's Office 4. Discussion and Direction for the development of the City Council Policy Regarding Violation of Code of Conduct and Ethics— {Strategic Plan No. 1 through 71 City Manager and Clerk of the Council aIf you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647.5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title ll, 28 CFR 35.1021 Santa Ana City Council Miguel A. Pulldo i Michele Martinez i Vicente F. Sannlento I Jose Solaria i P. David Benavides ! Juan Villages I Sal Thai= Mayor I Mayor Pro Tem I Ward 1 ; Ward 3 ; Ward 4 ! Ward 5 ! Ward 6 mPUAtla@ean(n Ward i stlwe maanlana.amene.om i MMeainezr7sen eena wo I � ! i I City Hall, 20 Civic Center Plaza • PedIR198 i • Santa Ana, California 92702 Mayor & Council Telephone: 714-647-6900 • AgendaIki s: 714.647-5200 • Wehsite: www.santa-ana.ore Discuss transition of this Committee to an Ad Hoc Committee — {Strategic Plan No. 1 through 7}— Raul Godinez, City Manager 6. Update on Communications Manager position and Citywide Communications — (Strategic Plan No. 1 through 7) — Vicente Sarmiento, Chair and Jorge Garcia, City Manager's Office 7. Possible Censure Action Against Mayor Pulido — Vicente Sarmiento, Chair COMMITTEE MEMBER COMMENTS ADJOURNMENT — The next Legislative Affairs, Ethics Transparency & Communications Council Committee meeting will be held on June 27, 2018 at City Hall, Ross Annex Room 1600, 20 Civic Center Plaza, Santa Ana, CA. The complete Strategic Plan document is available at httP://www,santa-ana.ora/strategic- planninin Legislative Affairs, Ethics, Transparency & Communications Council MJjjeI&nda March 28, 2018 CITY OF SANTA ANA MEETING OF THE LEGISLATIVE AFFAIRS, ETHICS, TRANSPARENCY AND COMMUNICATIONS COUNCIL COMMITTEE MINUTES March 28, 2018 An audio recording of this meeting is available on the City of Santa Ana website, CALLED TO ORDER The meeting was called to order at 12:12 pm by Chair Vicente Sarmiento at the City Hall, Ross Annex, Room 1600. ATTENDANCE Members Present: Chair Vicente F. Sarmiento Vice Chair Michele Martinez Staff Present: Judson Brown; Christina Talley; Julie Castro -Cardenas; Robert Cortez; Yesenia Cruz; Rosa Flores; Edgar Garcia; Jorge Garcia; Raul Godinez; Maria Huizar; Norma Mitre -Ramirez; Daisy Perez. Also present were Ryder Smith of Trippepi Smith; Casey Elliott, and Corrie Williams from Townsend Public Affairs; Gerry Serrano; Dan Maldonado and Leslie Pollner from Holland & Knight via telephone. Public Comments • No Comments from the Public Approval of Minutes of the January 31, 2018, Legislative Affairs, Ethics, Transparency and Communications Committee Meeting MOTION: Approve minutes. MOTION: Martinez SECOND: Sarmiento VOTE: AYES: Sarmiento, Martinez NOES: None (0) AGENDA ITEMS 2. Receive and File Legislative Updates Federal Legislative Update from Holland & Knight - Leslie Pollner reported that congress passed $1.3T FY18 Omnibus Spending Bill. Highlights include: $1.513 for TIGER priorities; Santa Ana Streetcar should be getting its funding; expansion of low income housing tax credit for affordable housing. $300M increase for CDBG; significant increase for homeless assistance grants. Legislative Affairs, Ethics, Transparency and Communications Council Committee Meeting Minutes p1U,i '3B�8 1 Dan Maldonado reported on policy issues, immigration and border wall, which will be discussed in the future at the Federal level. Leslie reported on Census 2020 — Controversial question about citizenship. California and other states have filed suit and funding for census. Vice Chair Martinez inquired about LGBTQ community as it pertains to housing and the homeless. Dan responded that funds are being allocated for LGBTQ. Leslie will check to ensure they are not missing anything. Vice Chair Martinez inquired about workforce/housing dollars. H&K responded that the County and workforce investment board will distribute. Needs to be a coalition of all 34 cities to move forward and make sure all cities get their money. Santa Ana will be impacted. State Legislative Update from Townsend Public Affairs - Casey Elliott spoke about opportunity zones program: California has 880 tracts to participate in program that are eligible for tax. Tax breaks available for private financing in those zones; Santa Ana secured 11 censured tracts under opportunity zone. Vice Chair Martinez asked how the City can partner with school districts to provide open space, skate parks, community gardens and how funds can be utilized to purchase property. Casey will provide follow up on the details. Chair Sarmiento stated that there's a need to incorporate and track County items is doing as it is becoming adversarial with regard to funding and how it impacts Santa Ana. Jorge Garcia indicated that City Manager's Office would present an option for County tracking. This committee recommended the legislative platform to the entire City Council. This body cannot act on behalf of the Council, but can make recommendations if something is specifically outlined in the platform, Council has authorized committee to take position. If not outlined, take back to Council. Can refine the process further. 3. Review and Take a Position on Legislative Bills Jorge Garcia reported that the legislative matrix covers 35 pages of items. He outlined a few items obtain feedback as to what the Committee is looking for. He stated that all support or opposition letters are now sent to entire City Council and EMT. Vice Chair Martinez stated the matrix is fantastic and recommended setting a policy so the Committee can say this is what we support so Council can affirm. Chair Sarmiento agreed, stated this is really good information. He recommended we augment with positions with groups like the League of California Cities to help us take positions. Committees shouldn't have ability to circumvent Council, but should be able to take a position. Legislative Affairs, Ethics, Transparency and Communications Council Committee Meeting Minutes TIN24 Possible Censure Action Chair Sarmiento moved on to item #7 and entertained a public comment from Dave Hoen. Mr. Hoen spoke about the Councilmember who was under consideration for censure. He stated there should be a penalty when a Councilmember does something wrong. Chair Sarmiento thanked Mr. Hoen for his comment. He then stated that on March 6, 2018 there was a Council meeting where the issue of district elections for the June ballot was discussed. He then stated if a Councilmember decides we don't want to fulfill our obligations that are required by the Charter, this is a violation at the very least of code of conduct and ethics. You can be in complete disagreement with outcome and can sign under protest. He asked if there is any sanctionable remedy we have under our code and asked Maria Huizar what can we do we do, what have we done before? Maria Huizar responded with historical background how this item came about. Three existing agencies for Brown Act violations. Next is political reform act violations such as campaign contribution violations, Fair Political Practices Commission (FPPC). Next is current code of ethics values and violations policy. In 2008, members who established the policy said values based. Enforcement agency is FPPC. If we want to use for ethic related violations, an agency available to direct complaints to. Any charter or muni code violations, provisions in our Charter is a misdemeanor. How enforced, not really sure. In 2016, Ethics Committee reviewed several policies, considered a possible censure policy and directed staff to prepare a policy. Raul Godinez mentioned three samples of draft policies. The first option has sensure option; the second has disapproval and censure option; the third has three options admonition, sanction and censure process. Former Committee at the time directed the draft two policies be blended and this is how censure policy was presented at the last Committee meeting. Raul stated we are here to receive input as to what kind of policy the Committee would like to have staff work on then presented to full Council for approval. Chair Sarmiento asked to hear from the City Attorney as to what has been done in the past for violations of conduct. Vice Chair Martinez stated the City Attorney cannot prosecute Council when she represents the Council; recommends we use the FPPC to enforce. She further stated that the Charter needs to be updated. Christine Talley stated she could only echo what Sonia's opinion is —the duty of Mayor under Charter is ministerial, no discretion not to sign the ordinance if it has been duly passed in accordance the City laws. Chair Sarmiento asked Maria if there is any dispute that what was a duly adopted item on the agenda 65B in March? Any dispute it was not duly adopted? Maria responded the vote was a 4/3, majority of Council voting in support of the item. Chair Sarmiento stated given those facts, his opinion is there is violation of not following the charter. His recommendation is to render a letter to full Council. In the past, a Legislative Affairs, Ethics, Transparency and Communications Council Committee Meeting Minutes 1ory,Ag,7 letter was drafted and sent by Council when a Councilmember used the City seal during an election. We send a letter to full Council explaining what we see, calling attention to it. Then comeback and clean things up, remove language, vesting Mayor with that. Have to get these items duly adopted and attested to. His motion, limited scope, violating clear responsibility and vesting Mayor by charter. Vice Chair Martinez shared a precedence was set when Mayor Pulido chose not to sign the City Manager's contract, set a precedent to have MPT sign. If Mayor chooses not to follow his responsibilities, we bypass him. He voted no, refused to sign. This time around, we chose to take him to court. We need to be consistent. Chair Sarmiento recommend we vest authority to a designee for resolutions/ordinances as we did with contracts. The City Attorney said this is different because it's a resolution. To be consistent, send letter of reprimand not just for this resolution, but for refusing to sign the City Manager's contract. That would be consistent. We don't have recourse because we would have to go to the voters to put on ballot. That's the difference where lack of consistency on signing. Vice Chair Martinez requested the City Attorney restate the motion. Christina responded she couldn't say what the code says that because she hasn't looked at that particular issue on where the Mayor's authority to sign contracts from where that derives but as a general matter; if the right derives from muni code, then City Council has authority to amend code or adopt a resolution that clarifies or interrupts the code. If derived from the Charter, it can't be changed except by a vote of the people. Without knowing specifically what the code says about Mayor's rights, I don't want to speak to that. If in code, Council has authority to make change. If in charter, voters. Vice Chair Martinez asked Maria to confirm and Maria responded yes. Vice Chair Martinez seconded the motion; Mayor will not be reprimanded, a letter will be sent to him that he has not fulfilled his duties. Chair Sarmiento accepted the amendment, to identify we adopt some changes and put on ballot, to vest sole responsibility of Mayor, in absence of Mayor or refusal to sign, would go to MPT. If MPT refuses to sign, goes to Council. We can incorporate in letter. Other change I would make is that the letter goes to Mayor and full Council. 4. Development of the City Council Policy Regarding Violation of Code of Conduct and Ethics Chair Sarmiento indicated he would like to digest this value -based code of conduct. He stated we can't be extremely punitive but can say to our colleagues some scrutiny for violation. Cannot move anyone from office because it's not our authority but can call attention to violations that are blatantly made. Use FPPC to enforce, doesn't make sense to use the County. Motion - seconded by Vice Chair Martinez. Send draft to Chair Sarmiento's attention Legislative Affairs, Ethics, Transparency and Communications Council Committee Meeting Minutes TIM 20}8 5. Transition of Committee to an Ad Hoc Committee Raul Godinez said an Ad Hoc Committee would give us more flexibility when scheduling trips or meetings. Vice Chair Martinez in agreement. Chair Sarmiento wants to digest and consider having a three-person committee again. He stated the Ad Hoc might not solve the problem but having the flexibility of an ad hoc makes sense. 6. Update on Communications Manager Position and Citywide Communications Jorge Garcia introduced Ryder Smith of Trippepi Smith. Jorge reported a consultant was secured while a recruitment or another arrangement is made to hire a Communications Manager. The City Manager entered into an agreement not to exceed $25K with Trippepi Smith to provide on call services. Then he invited Mr. Smith to introduce himself and answer any questions. Chair Sarmiento said he is glad we have someone on board. He stated that how we do communications is outdated. Our community is different in ethnicity, culture, income levels. How we communicate matters, whether with Vietnamese or Latino community, hope we can capture different ways to communicate. Can we get an update on progress, and things that are being done on this Committee. Vice Chair Martinez asked who is handling communications. Raul commented that communications was being led by Robert Cortez but recently, has been assigned to Jorge Garcia, who brought in Trippepi Smith to help. Vice Chair Martinez asked who would be in charge of social media? She stated we haven't done a good job and need to be consistent. Jorge responded he's working with Ryder on developing a communications assessment, take a look at what infrastructure, weak points looks like, areas of improvement. Ultimate goal was to fill with an employee now we are rethinking. Right now a work in progress, develop a full scope of work. COMMITTEE MEMBER COMMENTS • No Comments FUTURE AGENDA ITEMS • None ADJOURNMENT: The meeting was adjourned at 2:18 pm. The next Committee will be held at noon on June 27. 2018. gGIIII—I l §lz Rosa Flores Recording Secretary City Manager's Office Legislative Affairs, Ethics, Transparency and Council Committee Meeting Minutes 1 J/yar / 13A-8 , K `I 171 CITY OF SANTA Gs 2k: SPECIAL MEETING OF THE LEGISLATIVE AFFAIRS, ETHICS, TRANSPARENCY & COMMUNICATIONS COUNCIL COMMITTEE Wednesday, August 15, 2018 12:00 pm AGENDA CALL TO ORDER City Hall Ross Annex, Conference Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Vicente F. Sarmiento, Chair Michele Martinez, Vice Chair Recording Secretary: Yesenia Cruz PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS Receive and File Federal Legislative Updates — {Strategic Plan No. 1 through 7} — Leslie Pollner and Dan Maldonado • Holland & Knight Memo and Appropriation Charts • Federal Legislative Bills Outcomes and Updates (verbal) Receive and File State Legislative Updates — {Strategic Plan No. 1 through 7} — Casey Elliott and Cori Williams Townsend Public Affairs Memo State Legislative Bills Outcomes and Updates (verbal) 3. League of California Cities (verbal) — {Strategic Plan No. 1 through 7} — Tony Cardenas 4. Discussion and Direction for the development of the City Council Policy Regarding Violation of Code of Conduct and Ethics— {Strategic Plan No. 1 through 7} — City Manager and Clerk of the Council aIf you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program / Coordinator, at (714) 647-5624. Please call priorto the meeting date, to allow the City enough time to make reasonable l� arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] City Hall, 20 Civic Center Plaza 9 P.ox 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714.647-6900 • Agenda �errlAVUS: 714.647.5200 • Website: www.santa-ana.org Santa Ana City Council Miguel A. Pulido i Michele Martinez i Vicente F. Sarmiento i Jose Solodo i P. David Benavides i Juan Villages i Sal Tinajero Mayor ! Mayor Pro Tem ! Ward ! Ward i Ward ! Ward ! Ward nmorwormaanta-ana.om i Ward 2 i vaamdamxanamaanamm i JmloftP.s ntaana am i e9ena ldeeiusama-ane.om i x oaaan nt ana.om i atinA meD msana.am i MMartinan mmna.om City Hall, 20 Civic Center Plaza 9 P.ox 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714.647-6900 • Agenda �errlAVUS: 714.647.5200 • Website: www.santa-ana.org Staff Presentation on Communications Update – {Strategic Plan No. 1 through 7} – Jorge Garcia, City Manager's Office 6. City Council Meetings Rules and Decorum — {Strategic Plan No. 1 through 71 – Jorge Garcia, City Manager's Office 7. Discussion of Resolution to Support Green Plant Foods to Reduce Green House Gas Emissions — {Strategic Plan No. 51 – Michele Martinez, Vice Chair COMMITTEE MEMBER COMMENTS ADJOURNMENT – The next Legislative Affairs, Ethics, Transparency and Communications Council Committee meeting will be held on September 26, 2018 at City Hall, Ross Annex Room 1600, 20 Civic Center Plaza, Santa Ana, CA. The complete Strategic Plan document is available at http://www.santa-ana.org/strategic- planning/. Affairs, CITY OF SANTA ANA SPECIAL MEETING OF THE LEGISLATIVE AFFAIRS, ETHICS, TRANSPARENCY AND COMMUNICATIONS COUNCIL COMMITTEE MINUTES August 15, 2018 An audio recording of this meeting is available on the City of Santa Ana website, SantaAna.Granicus.com. CALLED TO ORDER The meeting was called to order at 12:06 pm by Chair Vicente Sarmiento at the City Hall, Ross Annex, Room 1600. ATTENDANCE Members Present: Chair Vicente F. Sarmiento Vice Chair Michele Martinez Staff Present: Julie Castro -Cardenas; Sonia Carvalho, John Funk, Jorge Garcia; Raul Godinez; Maria Huizar; Christy Kindig; Daisy Perez; Fuad Sweiss; Yasmin Vazquez, Casey Elliott, and Corrie Williams from Townsend Public Affairs (TPA); Tony Cardenas from the League of California Cites (LOCC); Dan Maldonado and Leslie Pollner from Holland & Knight (H&K) participated via telephone. Public Comments: Heather Stratman, CEO, Association of California Cities — Orange County (ACC -OC) Ms. Stratman advocated in support of AB 448, Orange County Housing Finance Trust, a joint powers authority that will bring the cities of Orange County and the County of Orange together under a regional collaborative model to finance 2,700 units of Permanent Supportive Housing. ACC -OC believes this is a regional approach to build 2,700 units with the collaboration of the City and the County of Orange; she asked the committee to consider taking this item to the next City Council meeting for support. Kelsey Brewer, ACC -OC Legislative Affairs Manager, joined Ms. Stratman and advocated in support of AB 448; she conveyed that AB 448 is not an owner or operator of these housing units. The Orange County Housing Finance Trust wants to ensure this is truly a public/private partnership where funds help build the capacities without taking over ownership and liability. AB 448 does not grant Legislative Affairs, Ethics, Transparency VA cions Council Committee Meeting Minutes ugust 5, 01 Page 1 any lien land use authority or imminent domain authority to the Housing Trust. Ms. Brewer stated her support of AB 448. Discussion between Vice Chair Martinez and ACC -OC occurred with Chair Sarmiento stating that he personally will not support AB 448 at this time. The City has been doing the right thing for decade, and prefers other Cities do their part. However, he is willing to help with the messaging aspect and recommended AB 448 be placed on the Council Committee meeting agenda for future discussion and consideration. AGENDA ITEMS Receive and File Federal Legislative Updates Leslie Pollner provided an overview on federal developments that have occurred from June -July 2018 that could impact the City of Santa Ana, including appropriations, Census 2020, cannabis legislation, immigration, and small cell deployment legislation. She reported that one of the major issues over the past several weeks, President Trump has begun to call for a government shutdown if additional funding is not provided for the border wall. Charts and details outlining funding relevant to the City were provided (Chart A). Urban Area Security Initiatives (UASI) for FY18 is $580M, not $630M; increased in both the House and Senate. Homeless Assistance Grants received a small bump up in both bills. H&K will be keeping the City apprised as funding is released for programs. The Census Bureau is accepting public comments on the proposed citizenship question through August 7th. H&K has assisted the City in drafting comments for submission. Earlier in the week the gth Circuit Court of Appeals ruled, in a 2-1 decision, that the Trump Administration cannot withhold federal funds from California's "sanctuary" cities, like Santa Ana and counties. In light of this decision, the City should continue to pursue federal funding for law enforcement priorities. Leslie concluded with an update on Small Cell Deployment which is a bill introduced by Sens. John Thune and Brian Schatz that will impact local control over wireless infrastructure and broadband deployment. H&K has helped the City draft a letter of opposition to the legislation and they have worked to build a nationwide coalition of cities to oppose it. Chair Sarmiento indicated that the appropriation chart was very helpful and requested H&K to create a matrix that will provide status updates on grant funding that would benefit the City. 2. Receive and File State Legislative Updates Legislative Affairs, Ethics, Transparencyo X— 2 n Council Committee Meeting Minutes Page 2 Casey Elliott provided an overview of activities undertaken by Townsend Public Affairs (TPA) over the month of July, working on behalf of the City of Santa Ana. State Budget was signed by Governor. The largest focus of the legislation administration was addressing issues associated with homelessness. Big 11 Mayors recently had a proposal for a billion and a half dollars of funding that would go to homelessness. He mentioned meeting Chair Sarmiento in Sacramento and the positive discussions regarding the proposal. The legislation ended with the inclusion of $500 million for homelessness, of that $150 million going to the Big 11 Cities, Santa Ana's share will be just under $3.7 million dollars with an additional $15.5 million that will be available to the Orange County Continuum of Care. TPA has provided City staff with information regarding the timing and what information will be needed, for the disbursement of the funding. Chair Sarmiento inquired about how much of the $15.5 million for the Orange County Continuum of Care is available. Casey clarified that the funds go directly to the Continuum of Care not the County. The Continuum of Care creates a plan to determine where and how the funding will be dispersed and utilized. TPA worked with Public Works staff through Assembly Member Daly's office to submit a budget request to the State. It was a great effort resulting in $4 million for Advanced Metering Infrastructure in Santa Ana. TPA plans to work with staff again next fiscal year to apply for State General Funds assistance. Chair Sarmiento asked about SB 1302 a bill currently on the Inactive File, however, the language of the bill has now been incorporated into the Proposed Cannabis Regulations which are currently in a 45 -day public comment period. Discussion was had by committee and Jorge Garcia, Assistant to the City Manager, regarding SB 1302. Specifically, on the League of California Cities' opposition to the bill compared to where the City stands on issues surrounding deliveries of cannabis. The City's Ordinance allows for the deliveries and that the bill may have a negative impact for the City. Jorge reported that the City is currently taking a neutral position on that bill; pending updated regulations. He stated that the City has had discussions with the Santa Ana Cannabis Association (SAGA). Chair Sarmiento asked who oversees the County's policy positions that impact the City. He stated that the City needs a mechanism in place to have its voice heard in County matters that impact the City. Chair Sarmiento requested that the City consider reviewing TPA's scope of work to see identify if they would be able to assist with this effort. Legislative Affairs, Ethics, Transparency d�d�jyfEa�ns Council Committee Meeting Minutes ugust 251 Page 3 3. League of California Cities Presentation Tony Cardenas advocated for the opposition of S3157, the Streamlining the Rapid Evolution and Modernization of Leading-edge Infrastructure Necessary to Enhance (STREAMLINE) Small Cell Deployment Act which limits the ability of cities to determine the location, appearance, and size of wireless infrastructure. Tony provided a sample letter of opposition and asked the City to consider joining LOCC, perhaps lead the opposition with the Orange County Fire Authority due to implications. Tony advocated for the potential opposition of AB 2923, by Assembly Member Chiu, a regional bill that would require the San Francisco Bay Area Rapid Transit District (BART); this bill would give BART Local Land Use Authority over its transit -oriented development zones. He stated that although it is a regional bill, LOCC is taking an opposed position because it sets a precedence, and they believe it violates Article 11 Section 11 of the Constitution. Vice Chair Martinez stated she supports AB 2923 because the State is giving local government rights that are much needed for economic development opportunities near rail. Chair Sarmiento stated that the needs for housing are so daunting that these bills need to be looked at different. Tony stated that the LOCC is involved in a ballot measure campaign to oppose Proposition 6. The ballot measure proposes to repeal the Road Repair and Accountability Act (a fuel tax), also known as SB 1. Tony asked on behalf of LOCC that the City consider passing a resolution opposing Proposition 6. Another ballot measure Tony mentioned is the Split Role on Property Taxes, which is going to qualify for 2020, however, at this time LOCC does not anticipate taking a position. Chair Sarmiento and Vice Chair Martinez do not support AB 2923, but on the Federal Inverse Condemnation the Federal item, there is no opposition. Jorge Garcia stated that the City can take positions within its platform. City Manager Godinez suggested taking Proposition 6 to the Big 11 Mayors 4. Development of the City Council Policy Regarding Violation of Code of Conduct and Ethics The Committee and staff discussed at length the various policy options for consideration of sanctions, censure, disapproval and admonitions. The committee members anonymously agreed and directed staff to take a receive and file report to the City Council that recommends a status quo policy. The City has a values based Code of Ethics and Conduct, thus, existing methods of reporting both Brown Act and Political Reform Act violations are appropriate and should remain. Legislative Affairs, Ethics, Transparency al;rr-1olb�} ns Council Committee Meeting Minutes Page 4 5. Communications Update Jorge Garcia reported on the City's Communication efforts and social media data tracking. He reported a significant increase on Facebook's reach and engagements (i.e. reactions, comments and shares) from February 2018 through July 2018. The Communications Assessments plans will take 3-4 months and start with onsite interviews and end with a comprehensive report. Chair Sarmiento asked about multilingual communication efforts available via Tripepi Smith, the City's communications consultant. Jorge indicated he's had multiple discussions with the Tripepi Smith regarding the City's desire of having actual multilingual communication support available instead of on-call services. 6. City Council Meetings Rules and Decorum Continued to the next Legislative Affairs, Ethics, Transparency and Communications Committee meeting. 7. Discussion of Resolution to Support Green Plant Foods to Reduce Green House Gas Emissions Vice Chair Michele Martinez reported on a movement promoting climate change and plant based food in the City. She mentioned people from other cities are visiting Santa Ana every weekend in attraction to this movement. The younger generation is really having an impact with this movement and she would like to include this matter in the Climate Action Plan to improve initiatives. She believes this movement has long-term sustainability and would like to continue to support. Santa Ana can be a plant -based City of Orange County. Chair Sarmiento indicated support to Michele in taking an 85A to Council in support of a Resolution to support green plant foods to reduce house gas emissions. COMMITTEE MEMBER COMMENTS • No Comments FUTURE AGENDA ITEMS • AB 448 Orange County Housing Finance Trust ADJOURNMENT: The Special meeting of the Legislative Affairs, Ethics, Transparency and Communications Council Committee meeting adjourned at 1:34pm. %nia Cruz xding Secretary Manager's Office Legislative Affairs, Ethics, Transparency Id Council Committee Meeting Minutes u t Page 5 13A-16 r 0.w CITY OF SANTA ANA SPECIAL COUNCIL COMMITTEE MEETING AGENDA ECONOMIC DEVELOPMENT, INFRASTRUCTURE, BUDGET AND TECHNOLOGY COMMITTEE OCTOBER 8, 2018 5:00 PM CALL TO ORDER City Hall Ross Annex, Conference Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Michele Martinez, Chairperson P. David Benavides Vicente Sarmiento PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS 1. Approval of Minutes of September 10, 2018 Meeting {Strategic Plan No. 5, 1} 2. General Plan Land Use Alternatives {Strategic Plan No. 3,2} (Minh Thai, PBA) 3. Development Streamlining Code Amendments {Strategic Plan No. 3,2; 5,3} (Minh Thai, PBA) 4. Update on the YMCA RFP {Strategic Plan No. 3, 5a} (Steven A. Mendoza, CDA) 5. Preliminary FY 2017-18 Year -End Update {Strategic Plan No. Goal 4, 1} (Sergio Vidal, FMSA) 6. Comprehensive Annual Financial Report (CAFR) Timeline {Strategic Plan No. Goal 4, 1} (Sergio Vidal, FMSA) 7. Future Meeting Date Due to Veteran's Day Holiday (Steven A. Mendoza, CDA) Santa Ana City Council Miguel A. Pulido, Michele Martinez, Vicente Sarmiento, Jose SDlodo, P. David Benavides, Juan es, Sal Tina Ville ero, 9 9 Mayor May a Pro Tem, Ward 1 Ward 3 Ward 4 Wards Ward 6 MPuftlIXAsantaana.wa MMaNnezrAsantaana.w na.aro Vsannienta@sanR-ana.om JSolatlKdsanlaana.aa D9enavitlastAsantaana.om �iIleaas(dsanleana.om STnaiero(dsantaana.am City Hall, 20 Civic Center Plaza . P.O. Box 7988 • Santa Ana, California 92702 Mayor 8 Council Telephone: 714.647.6900 9 Agidtilty`n InlgIs: 714.647.5363 9 Website: www.santaana.ora STAFF COMMENTS COMMITTEE MEMBER COMMENTS ADJOURNMENT — The next special meeting is scheduled for Monday, October 22, 2018 at 4:00 PM If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator. at (714) 647- 5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] The complete Strategic Plan document is available at htta://www.santa-ana.oro/strateoic-nlannina/ ECONOMIC DEVELOPMENT, INFRASTRUCTURE, BUDGET 2 OCTOBER 8, 2018 AND TECHNOLOGY AGENDA 13A-18 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON ECONOMIC DEVELOPMENT, INFRASTRUCTURE, BUDGET AND TECHNOLOGY SPECIAL MEETING MINUTES CALL TO ORDER: ATTENDANCE: MEMBERS ABSENT: OCTOBER 8, 2018 City Hall 20 Civic Center Plaza, Room 1600 Santa Ana, CA 5:05 p.m. Council Committee members: P. David Benavides Michele Martinez, Chairperson Vicente Sarmiento STAFF PRESENT: Raul Godinez II, City Manager Robert Cortez, Deputy City Manager Steven A. Mendoza, CDA Executive Director Minh Thai, PBA Executive Director Jack Ciulla, IT Executive Director Sergio Vidal, FMSA Acting Executive Director Candida Neal, Planning Manager Verny Carvajal, Principal Planner Bianca L. Zurita, Recording Secretary PUBLIC COMMENTS None AGENDA DISCUSSION ITEMS Approval of Minutes of Economic Development, Infrastructure, Budget and Technology Committee Regular Meeting of September 10, 2018. MOTION: Benavides SECOND: Martinez VOTE: AYES: Benavides, Martinez (2) NOES: None (0) ABSENT: Sarmiento (1) October 8, 2018 1 Economic Development, Infrastructure, Budget & Technology Minutes 13A-19 (Item #3 taken out of order) 3. Development Streamlining Code Amendments (Strategic Plan No. 3,2; 5,3) (Minh Thai, PBA) Candida Neal, Planning Manager of Planning and Building presented an overview of the Zoning Ordinance Amendments. The Proposed Amendments are Service Stations, French Park and Heninger Park, Two -Family (R2) and Townhouse and Educational Institutions. The Historic Resource Commission will oversee the two Historical Districts, French Park (SD -19) and Heninger Park (SD -40). Ms. Neal explained that the City does not require a Conditional Use Permit (CUP) for Educational Institutions. Council Committee Member Martinez requested the number of charter schools in Santa Ana compared to other cities in Orange County. Planning and Building Agency conducted a survey of 5 cities in the surrounding area and discovered that they all require a CUP for Educational Institutions. Public schools currently do not follow a Conditional Use Permit (CUP). However, the new Zoning Ordinance will require Public School Districts to abide by the new Ordinance. Council Committee Member Benavides asked for clarification regarding the difference between public and Private Educational Institutions. Ms. Neal explained that public schools will have to go through the same process as private schools zoning ordinance. Council Committee Member Benavides recommended to inform the School Districts in advance of the new proposed Zoning Ordinance. Ms. Neal spoked on the proposed changes to the Two -Family (R2) and Townhome standards. The current standards were last updated in 1991. The Amendment is designed to clarify and simplify the development language. It will allow to build 3 -story townhomes and modify parking requirements. It will help to address some of the numbers and create new opportunities for low to medium density housing. Council Committee question and answer period ensued 2. General Plan Land Use Alternatives (Strategic Plan No. 3,2) (Minh Thai, PBA) Minh Thai, Executive Director of Planning and Building provided an update to the EDIBT Committee on the status of the General Plan update and commits to give a quarterly report. They have made significant advances towards completion. One of the major steps is the Land Use portion what is going to evaluate and how they are going to grow. Staff has worked with other Departments Heads and a Consultant to identify these study areas that will be presented today to get direction from the Committee. The presentation will also be presented to the full Council to ensure the proposed study areas are the vision of City Council and the Community. Verny Carvajal, Principal Planner of Planning and Building, thanked Mayor Pro Tem Martinez for helping them through the Southern California Association of Governments (SCAG) process. SCAG has been a vital instrument allowing to move forward through October 8, 2018 1 Economic Development, Infrastructure, Budget & Technology Minutes 13A-20 the Grant Programs with SCAG. We received $325,000 to move forward with the initial part of the plan. Staff and the City are excited to move this project forward. Mr. Carvajal provided a report of the projects they have accomplished since July 2018. They are working to complete the Policy Framework with an anticipated date of adoption to coincide with the General Plan in March 2020. Mr. Carvajal explained that in the past year they have worked with various groups in the community and a consultant to compile information of what our residents want the City to be. They met with a specialized group to fine-tune those conversations and produced a summary that was presented to City Council a year ago. Council Committee comments, question and answer period ensued. Council Committee Chair Martinez thanked staff for their commitment and hard work. The staff working on bringing new innovations. The Strategic Plan talks about that. The City has very talented staff, from the ground level up. The staff who are on the ground level every day assisting the community are intelligent, understand the culture and capitalized on that talent. Every employee should have their hands and share the same vision. Council Committee Member Benavides encouraged Mr. Thai to keep it going. It is vibrant and refreshing to see the work his team has put together. Asked how many consultants have worked with Planning and Building. Council Committee Member Benavides requested that when they bring the item to City Council, include the rolls, next steps, identify ideas, vision and include South Bristol. Council Committee Member Benavides thanked staff for their work. 4. Update on the YMCA RFP {Strategic Plan No. 3, 5a) (Steven A. Mendoza, CDA) Steven Mendoza, Executive Director of Community Development, reminded the Committee of the challenge to pair two of the proposers. The Developers, Howard CDM partnership with OCSA and Caribou Industries, submitted their concerns in writing that were not able to come together for a unified proposal. Mr. Mendoza explained the financial investment and extensive work needed in order to bring the YMCA building up -to -code. Council Committee comments, question and answer period ensued. Council Committee Member Benavides expressed that both proposals bring something to the community, Educational, Community Service, Hospitality. He would like to see the YMCA bring back to life and be open to the general public. Recommended to bring both proposers to full Council for additional guidance. Council Committee Chair Martinez agreed with Council Committee Member Benavides to bring the both proposals to full Council. Recommended that both proposers make some innovative changes - something for historical purposes, something that will celebrate education and family, something that will share economy and space. October 8, 2018 (Economic Development, Infrastructure, Budget & Technology Minutes 13A-21 Council Committee Members recommend the staff work with Caribou Industries to provide a proposal with changes in regards to community benefit, entertainment, culture and history that will go to Full Council for consideration. 5. Preliminary FY 2017-18 Year -End Update (Strategic Plan No. Goal 4, 1) (Sergio Vidal, FMSA) Sergio Vidal, Acting Executive Director of Finance and Management Services provided an overview of FY 2017-18 Revenue and Expenditures, Projected FY 2017-18 Year - End Balance, Audit Process for FY 2017-18 and Year -End Updates, and the Comprehensive Annual Financial Report (CAFR) Timeline. Council Committee Chair Martinez asked staff to project on pending Cannabis licenses. Council Committee comments, question and answer period ensued. 6. Comprehensive Annual Financial Report (CAFR) Timeline (Strategic Plan No. Goal 4, 1) (Sergio Vidal, FMSA) Items #6 reported jointly with Item #5. 7. Future Meeting Date Due to Veteran's Day Holiday (Steven A. Mendoza, CDA) Steven Mendoza, Executive Director of Community Development requested to move the November 121h meeting to a different day due to Veteran's Day Holiday. Chair Martinez approved to move the meeting to a date that will work for all Council Committee Members. PUBLIC COMMENTS None ITEMS MOVED TO NEXT COMMITTEE MEETING None PUBLIC COMMENTS: None STAFF MEMBER COMMENTS: None October 8, 2018 1 Economic Development, Infrastructure, Budget & Technology Minutes 13A-22 COMMITTEE MEMBER COMMENTS: None NEXT MEETING: • Monday, October 22, 2018 Adjournment — 7:27 PM Audio of meeting available at: http://www.ci.santa-ana.ca.us/coc/granicus.asp Bianca L. Zurit Recording Secretary, CDA October 8, 2018 1 Economic Development, Infrastructure, Budget & Technology Minutes 13A-23 13A-24