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HomeMy WebLinkAbout AGENDA_2018-11-20_CC-HA City Council Meeting Agenda November 20, 2018 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor MPulido@santa-ana.org Vicente SarmientoMichele Martinez Councilmember – Ward 1 Mayor Pro Tem - Ward 2 VSarmiento@santa-ana.org MiMartinez@santa-ana.org Jose SolorioP. David Benavides Councilmember - Ward 3 Councilmember - Ward 4 JSolorio@santa-ana.org DBenavides@santa-ana.org Juan Villegas Sal Tinajero Councilmember - Ward 5Councilmember - Ward 6 JVillegas@santa-ana.org STinajero@santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Raul Godinez II Maria D. Huizar City Attorney City Manager Clerk of the Council NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title II, 28 CFR 35.102\] BASIC CITY COUNCIL MEETING INFORMATION Agenda & Materials - The agenda titles provide the public with a list of items to be considered by the Council broken down into four categories: Presentations, Consent Calendar, Business Calendar and Public Hearings. Presentations are ceremonial. Consent Calendar are considered to be routine by the City Council and may be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) for a separate vote. Business Calendar and Public Hearing items are considered individually. Additional information of the various categories on the agenda is found on the “Understanding Your City Council Meeting Agenda” pamphlet at: http://www.ci.santa-ana.ca.us/coc/documents/understanding_council_agenda.pdf. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. All staff reports and any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda are available for public inspection in the Clerk of the Council Office during regular business hours and posted on the City’s website the Friday before a Council meeting at: http://www.santa-ana.org/coc/granicus.asp Public Comments / Oral Communication - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the jurisdiction of the City. The public will be given the opportunity to speak on any item listed on the Agenda during the first Public Comments portion of the Agenda, with the exception of Public Hearings that are considered separately and on non-agendized items within the jurisdiction of the City Council during the second Public Comments portion of the Agenda. At the discretion of the Presiding Mayor, all comments may be considered jointly. All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE PRESIDING MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Written Communication – Correspondence regarding any item on the agenda may be faxed to (714) 647-6956 or emailed to eComment@santa-ana.org. Please submit by 3 p.m. on City Council meeting day to allow sufficient time to upload to the website and circulate to the City Council for their consideration. Emails received after 3 p.m. will be uploaded to the City’s website the day after the meeting. Translation Services - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Spectrum (formerly Time Warner Cable)will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings are also available in SAP. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings are available for public circulation at the Santa Ana Main Library the day after a meeting. CITY VISION, STRATEGIC PLAN AND CODE OF ETHICS Vision, Mission and Guiding The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follow: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Five-Year Strategic Plan - Goals/Objectives/Strategies: Full report available at: http://www.santa-ana.org/strategic-planning/ Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity · • Honesty •· Responsibility ·• Fairness ·• Accountability ·• Respect ·• Efficiency CITY COUNCIL AGENDA 2 NOVEMBER 20, 2018 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING NOVEMBER 20, 2018 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS BENAVIDES, MARTINEZ, SARMIENTO, SOLORIO, TINAJERO AND VILLEGAS PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION JACK ABEELEN, POLICE CHAPLAIN CEREMONIAL PRESENTATIONS  CERTIFICATE OF RECOGNITION presented by MAYOR PULIDO to Nicholas Academic Center for their 10 Year Anniversary and their contributions to the community.  CERTIFICATES OF RECOGNITION presented by MAYOR PRO TEM MARTINEZ recognizing November 1st as World Vegan Day to The Gypsy Den, Nieves Exquisitas, Taqueria El Zamorano, Taqueria Venganza, and Vegan by Victoria’s for their contributions to the community.  PROCLAMATION presented by COUNCILMEMBER SARMIENTO recognizing Saturday November 24, 2018 as Small Business Saturday to Austin Hardwoods and for their contributions to the community.  CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER SOLORIO to Achievement Institute of Scientific Studies for their contributions to the community. CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENTS Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. CITY COUNCIL AGENDA 3 NOVEMBER 20, 2018 At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar items: Items 10A through 29B. ADMINISTRATIVE MATTERS MINUTES 10A. MINUTES FROM THE REGULAR MEETING OF OCTOBER 16, 2018 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. 10B. MINUTES FROM THE ADJOURNED MEETING OF OCTOBER 30, 2018 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. ORDINANCES/SECOND READING In the event a Councilmember recorded an “abstention” before consideration of the following ordinance(s) on first reading, such abstention will also be reflected in the minutes for second reading. 11A. ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CERTAIN SECTIONS OF CHAPTER 8 OF THE SANTA ANA MUNICIPAL CODE (8-7,8-1982, 8-1985, 8-1986) CERTIFICATE OF OCCUPANCY AND FORECLOSURE REGISTRY PROGRAM {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office CITY COUNCIL AGENDA 4 NOVEMBER 20, 2018 Placed on first reading at the October 16, 2018 City Council meeting and approved by a vote of 6-0 (Tinajero absent). Published in the Orange County Reporter on November 9, 2018. RECOMMENDED ACTION: Place ordinance on second reading and adopt. ORDINANCE NO. NS-2957 - AN ORDINANCE AMENDING CERTAIN SECTIONS OF CHAPTER 8 OF THE CITY OF SANTA ANA MUNICIPAL CODE INCLUDING SECTION 8-7 (VIOLATION AND PENALTY) AND 8-9 (REVOCATION AND APPEAL) AND SECTIONS 8-1982, 8-1985, AND 8-1986 OF THE FORECLOSURE REGISTRY PROGRAM NOTICE OF PUBLIC HEARINGS 12A. DOWNTOWN SANTA ANA BUSINESS IMPROVEMENT DISTRICT – INTENT TO LEVY ASSESSMENT FOR 2019 {STRATEGIC PLAN NO. 3, 4F} – Community Development Agency Recommended action approved by the Community Redevelopment and Housing Commission on October 24, 2018 by a vote of 6-0. RECOMMENDED ACTIONS: 1.Approve the 2019 Assessment Report for the Downtown Santa Ana Business Improvement District (BID), which is administered by two organizations - the Santa Ana Business Council and Downtown Incorporated. 2.Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DECLARING ITS INTENTION TO LEW AN ASSESSMENT FOR THE DOWNTOWN SANTA ANA BUSINESS IMPROVEMENT DISTRICT FOR THE YEAR 2019 3.Set a public hearing for Tuesday, December 18, 2018. BOARDS / COMMISSIONS / COMMITTEES 13A. COUNCIL COMMITTEES – AGENDA AND MINUTES {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Receive and file. NAME MEETING DATE Legislative Affairs, Ethics and Transparency Committee 3/28/2018 and 8/15/2018 CITY COUNCIL AGENDA 5 NOVEMBER 20, 2018 Economic Development Infrastructure, Budget and Technology Committee 10/8/2018 13B. NOMINATE PATRICIA LIMON TO SERVE ON THE COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION AS THE SANTA ANA UNIFIED SCHOOL DISTRICT STUDENT REPRESENTATIVE FOR A PARTIAL- TERM EXPIRING DECEMBER 8, 2020 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Appoint Patricia Limon to the Community Redevelopment and Housing Commission for a partial-term expiring December 8, 2020 as the Student Representative. 13C. NOMINATE LAWRENCE KLEIN TO SERVE ON THE ENVIRONMENTAL AND TRANSPORTATION ADVISORY COMMITTEE AS THE WARD 3 REPRESENTATIVE {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Appoint Lawrence Klein to the Environmental And Transportation Advisory Committee for a partial-term expiring December 8, 2020 as the Ward 3 Representative (replaces B. Bauer). FINAL TRACT MAP NOTIFICATIONS Pursuant to Section 34-183 of the Santa Ana Municipal Code, the City Engineer has received this Final Map and is in the process of reviewing the map for final approval. The City Engineer shall approve or disapprove this map within 10 days of the City Council Meeting. 17A. CERTIFICATION OF APPROVAL BY CITY ENGINEER OF FINAL PARCEL MAP NO. 2016-120 (2001 W. TRASK AVENUE) {STRATEGIC PLAN NO. 3, 2} - Public Works Agency RECOMMENDED ACTION: Receive and file. MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) – City Attorney’s Office 19B. EXCUSED ABSENCES – Clerk of the Council Office 19C. STRATEGIC PLAN MONTHLY REPORT FOR OCTOBER 2018 {STRATEGIC PLAN NO. 5, 1} - City Manager's Office The Strategic Plan Monthly Reports are available on the City’s website at: https://www.santa-ana.org/cm/creating-our-future-strategic-planning-process RECOMMENDED ACTION: Receive and file. CITY COUNCIL AGENDA 6 NOVEMBER 20, 2018 19D. PUBLIC WORKS AGENCY STATUS OF PROJECTS - MONTHLY CAPITAL IMPROVEMENT PROGRAM EXECUTIVE REPORT FOR OCTOBER 2018 {STRATEGIC PLAN NO. 5, 1} – Public Works Agency The CIP Executive Summary Schedule is available on the City’s website at https://www.santa-ana.org/sites/default/files/2018-11/201810_cip_schedule.pdf RECOMMENDED ACTION: Receive and file. 19E. AUTHORIZATION TO NEGOTIATE AN EXCLUSIVE NEGOTIATING AGREEMENT WITH CARIBOU INDUSTRIES FOR RENOVATION AND REUSE OF THE YMCA PROPERTY LOCATED AT 203-205 W. CIVIC CENTER DRIVE {STRATEGIC PLAN NO. 3, 5A} – Community Development Agency RECOMMENDED ACTION: Authorize the City Manager to negotiate an Exclusive Negotiating Agreement (ENA) for the reuse of the YMCA property with Caribou Industries, subject to non-substantive changes approved by the City Manager and City Attorney. 19F. QUARTERLY REPORT FOR HOUSING DIVISION PROJECTS AND ACTIVITIES JULY 2018 – SEPTEMBER 2018 {STRATEGIC PLAN NO. 5, 3} – Community Development Agency Recommended action approved by the Community Redevelopment and Housing Commission on October 24, 2018 by a vote of 7-0. RECOMMENDED ACTION: Receive and file. 19G. HOMELESS SERVICES QUARTERLY REPORT FOR JULY 2018 THROUGH SEPTEMBER 2018 {STRATEGIC PLAN NOS. 1, 6; 5, 4; 5, 6} – Community Development Agency RECOMMENDED ACTION: Receive and file. 19H. QUARTERLY REPORT OF INVESTMENTS AS OF SEPTEMBER 30, 2018 {STRATEGIC PLAN NO. 4, 1D} – Finance and Management Services Agency RECOMMENDED ACTION: Receive and file. 19I. QUARTERLY REPORT OF CONTRACTS VALUED AT $25,000 OR LESS ENTERED INTO BY THE CITY MANAGER AS PERMITTED BY CHARTER CITY COUNCIL AGENDA 7 NOVEMBER 20, 2018 SECTION 421 {STRATEGIC PLAN NO. 4, 1} – Finance and Management Services Agency RECOMMENDED ACTION: Receive and file Quarterly Report of Contracts entered into between July 1, 2018 to September 30, 2018 valued at $25,000 and less. BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A. APPROVE APPROPRIATION ADJUSTMENT TO RECOGNIZE HOMELESS EMERGENCY AID PROGRAM LARGE CITY GRANT FUNDS (STRATEGIC PLAN NOS. 1, 6; 5, 4; 5, 6) – Community Development Agency and City Manager’s Office RECOMMENDED ACTIONS: 1.Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2019–037 - Recognizing $3,690,885.84 in funds from the State of California, Business, Consumer Services and Housing Agency in revenue account and appropriate the same amount to expenditure account to address homelessness in the City of Santa Ana. 2. Authorize the City Manager or designee as the approved signatory for the Homeless Emergency Aid Program (HEAP), as required by the terms and conditions of the State of California Homeless Coordinating and Financing Council Business, Consumer Services, and Housing Agency Standard Agreement to receive one-time grant funds in the amount of $3,690,885.84. SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A. CONTRACTS AWARD FOR DELL DESKTOP COMPUTERS, LAPTOPS, MOBILE TABLETS AND RELATED EQUIPMENT (SPECIFICATION NO. 18-074) {STRATEGIC PLAN NO. 6, 1} - Finance and Management Services Agency and Information Technology Department RECOMMENDED ACTION: Award contracts for the purchase of Dell desktop computers, laptops, mobile tablets and related equipment for a one-year period expiring November 30, 2019, with provision for four one-year renewals exercisable by the City Manager, in an annual aggregate amount not to exceed $400,000, subject to non-substantive changes approved by the City Manager and City Attorney, with the following vendors: Vendor Location 2nd Gear, LLC Costa Mesa, CA Dell Computer Corp. Austin, TX CITY COUNCIL AGENDA 8 NOVEMBER 20, 2018 22B. CONTRACT AMENDMENT WITH ADAMSON POLICE PRODUCTS FOR POLICE CONVERSION COMPONENTS (SPECIFICATION NO. 18-096) {STRATEGIC PLAN NO. 6, 2} - Finance and Management Services Agency RECOMMENDED ACTION: Amend the contract with Adamson Police Products to increase the aggregate limit by $25,000 for police conversion components for an amount not to exceed $50,000, through June 30, 2019, subject to non-substantive changes approved by the City Manager and City Attorney. 22C. AWARD A PURCHASE ORDER TO EAST WEST CONSOLIDATED, LLC FOR BALLISTIC ARMOR PLATES AND PLATE CARRIERS (SPECIFICATION NO. 18- 089) {STRATEGIC PLAN NO. 1,5} - Finance and Management Services Agency; and Police Department RECOMMENDED ACTION: Award a one-time purchase and payment of purchase order to East West Consolidated, LLC for the purchase of 311 ballistic plates and plate carriers in the amount $62,779, plus a $7,874 contingency to be used by the period ending October 31, 2019, for a total amount not to exceed $70,653, subject to non-substantive changes approved by the City Manager and City Attorney. 22D. CONTRACT AWARD TO ZEBRON CONTRACTING, INC., FOR REHABILITATION AND LINING OF SEWER AND WATER STRUCTURES (NON-GENERAL FUND) (SPECIFICATION NO. 18-081) {STRATEGIC PLAN NO. 6, 1C} - Finance and Management Services Agency; and Public Works Agency RECOMMENDED ACTION: Authorize a contract to Zebron Contracting, Inc., for rehabilitation and lining of sewer and water structures for a 15-month period expiring February 28, 2020, with provisions for three, one-year renewals exercisable by the City Manager, in an annual amount not to exceed $115,000, subject to non- substantive changes approved by the City Manager and City Attorney. 22E. AWARD PURCHASE ORDER TO LOS ANGELES TRUCK CENTERS, LLC, FOR THREE COMPRESSED NATURAL GAS DUMP TRUCKS (SPECIFICATION NO. 18-070) {STRATEGIC PLAN NO. 6, 2} - Finance and Management Services Agency; and Public Works Agency RECOMMENDED ACTION: Authorize a one-time purchase and payment of purchase order to Los Angeles Truck Centers, LLC, for the procurement of three compressed natural gas dump trucks in the amount of $664,370, plus a contingency of $10,000, for a total amount not to exceed $674,370, subject to non-substantive changes approved by the City Manager and City Attorney. CITY COUNCIL AGENDA 9 NOVEMBER 20, 2018 22F. CONTRACT AWARD TO ALL AMERICAN ASPHALT FOR ASPHALT POTHOLE REPAIR (SPECIFICATION NO. 18-092) {STRATEGIC PLAN NO. 6, 1C} - Finance and Management Services Agency; and Public Works Agency RECOMMENDED ACTION: Award a contract to All American Asphalt for asphalt pothole repair for a one-year period, with provisions for four, one-year renewals exercisable by the City Manager, in an annual amount not to exceed $550,000, subject to non-substantive changes approved by the City Manager and City Attorney. PROJECTS/CHANGE ORDERS 23A. AWARD CONTRACT TO GREEN GIANT LANDSCAPE, INC., FOR CIVIC CENTER AMERICANS WITH DISABILITIES ACT (ADA) ACCESS RENOVATION PROJECT FOR TWO RAMPS BY THE COUNCIL CHAMBER (PROJECT NO 16- 2653) {STRATEGIC PLAN NOS. 6, 1B & 1G} – Public Works Agency; and Parks, Recreation and Community Services Agency RECOMMENDED ACTIONS: 1.Award a contract to Green Giant Landscape, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $377,200, for construction of the Civic Center ADA Access Renovation Project, for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager and the Clerk of the Council to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $471,500, which includes the contract bid amount, administration, inspection and testing, and an authorized contingency of $37,720. AGREEMENTS 25A. APPROVE LEGAL SERVICES AGREEMENTS WITH TALLEY & TALLY, APC, AND OLIVAREZ MADRUGA LEMIEUX O’NEIL, LLP, RELATED TO ADMINISTRATIVE , LITIGATION, AND PERSONNEL BOARD MATTERS {STRATEGIC PLAN NO. 1, 3, 4, 5} – City Attorney’s Office and Human Resources Department RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute a legal services agreement with the law firm of Talley & Talley, APC, and Olivarez Madruga Lemieux O’Neil, LLP (“Attorneys”) related to administrative, litigation and personnel board matters for a seven (7) month term ending on June 30, 2019, in an amount not to exceed $105,000 (Talley) and $100,000 (Olivarez), subject to non-substantive changes approved by the City Manager and the City Attorney (AGMT. No. 2018-XXX and AGMT. No. 2018-XXX). CITY COUNCIL AGENDA 10 NOVEMBER 20, 2018 25B. APPROVE AGREEMENTS WITH NINYO & MOORE, RMA GROUP, AND SCST FOR ON-CALL GEOTECHNICAL ENGINEERING SERVICES (NON-GENERAL FUND) {STRATEGIC PLAN NO. 6, 1G} – Public Works Agency RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute agreements with each of the firms listed below, to provide on- call geotechnical engineering services for general engineering projects for a three- year term expiring November 19, 2021, with the option of one two-year extension exercisable by the City Manager and the City Attorney, for a total aggregate amount, for the three contracts combined, of not to exceed $600,000 for the term of the contract, including the optional extension, subject to non-substantive changes approved by the City Manager and the City Attorney: 1.Ninyo & Moore Geotechnical & Environmental Sciences Consultants (Ninyo & Moore) (AGMT. No. 2018-XXX). 2.RMA Group, Inc. (RMA Group) (AGMT. No. 2018-XXX). 3.SCST, Inc. (SCST) (AGMT. No. 2018-XXX). In order to provide the best services to the city, staff will endeavor to distribute work equally among the three consultants, but reserves the right to assign more work to one consultant over another based on type of work, availability of staff, schedule limitations and performance, among other factors. 25C. APPROVE AN AGREEMENT WITH TEXAS A&M ENGINEERING EXTENSION SERVICES FOR EMERGENCY OPERATIONS CENTER (EOC) OPERATIONS TRAINING (FISCAL YEAR 2016 URBAN AREAS SECURITY INITIATIVE (UASI) GRANT FUNDED) {STRATEGIC PLAN NOS. 1 AND 6} – Police Department RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute an agreement with Texas A&M Engineering Extension Service for the period of November 20, 2018 through March 31, 2019, to provide one Emergency Operations Center (EOC) Operations and Planning for All-Hazards Events training course in an amount not to exceed $65,064 subject to non- substantive changes approved by the City Manager and City Attorney (AGMT. No. 2018-XXX). 25D. APPROVE AN AGREEMENT WITH ENERGY RETROFIT CO. TO INSTALL ENERGY-EFFICIENT LIGHTING FIXTURES AND CONTROLS IN THE ROSS ANNEX PARKING GARAGE (RFP NO. 18-070) AND EXECUTE THE ON-BILL FINANCING AGREEMENT {STRATEGIC PLAN NOS. 4, 3D; 6, 2A} – Finance and Management Services Agency; and Public Works Agency RECOMMENDED ACTIONS: 1. Authorize the City Manager and Clerk of the Council to execute an agreement with Marketing Power, Inc. (dba Energy Retrofit Co.), for the term beginning CITY COUNCIL AGENDA 11 NOVEMBER 20, 2018 December 3, 2018 through March 29, 2019, to provide and install advanced energy-efficient lighting fixtures and controls in the Ross Annex Parking Garage, in an amount not to exceed $39,928, inclusive of a 5% contingency in the amount of $1,901, subject to non-substantive changes approved by the City Manager and City Attorney (AGMT. No. 2018-XXX). 2. Authorize the City Manager and Clerk of the Council to execute an agreement with Southern California Edison to provide a $13,536 no-interest On-Bill Financing and $1,979 in incentives to fund RFP No. 18-070, subject to non- substantive changes approved by the City Manager and City Attorney (AGMT. No. 2018-XXX). 25E. APPROVE AN AGREEMENT BETWEEN THE CITY AND EASTCOM CORPORATION TO DEFER THE PAYMENT OF THE RESIDENTIAL DEVELOPMENT FEE PURSUANT TO ARTICLE IV, SECTION 35-111 OF THE SANTA ANA MUNICIPAL CODE FOR THE PROPERTY LOCATED AT 888 N. MAIN STREET {STRATEGIC PLAN NOS. 5, 3} – Planning and Building Agency RECOMMENDED ACTION: Authorize the City Manager, City Attorney, and Clerk of the Council to execute an agreement with Eastcom Corporation (the “Owner”) to defer the payment of the Residential Development Fee pursuant to Article IV, Section 35-111 of the Santa Ana Municipal Code (SAMC) subject to non- substantive changes approved by the City Manager and City Attorney for the property located at 888 N. Main Street (AGMT. No. 2018-XXX). 25F. APPROVE AGREEMENT WITH PLACEWORKS FOR CONSULTING SERVICES FOR THE GENERAL PLAN AND ENVIRONMENTAL IMPACT REPORT {STRATEGIC PLAN NOS. 3, 2A; 5, 6} – Planning and Building Agency RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute an agreement effective from November 20, 2018 through June 30, 2020 with Placeworks in the amount of $607,884 for the preparation of the General Plan and Environmental Impact Report for the City of Santa Ana, subject to non- substantive changes approved by the City Manager and City Attorney (AGMT. No. 2018-XXX). 25G. APPROVE PURCHASE AGREEMENTS FOR REAL PROPERTY ACQUISITIONS LOCATED 302 E. WARNER AVE. (APN 016-034-01) AND 310 E. WARNER AVE (APN 016-034-26) FOR WARNER AVENUE IMPROVEMENTS PHASE 1 (PROJECT NO. 14-6802) (NON-GENERAL FUND) {STRATEGIC PLAN NOS. 6, 1G; 3, 2C} – Public Works Agency RECOMMENDED ACTIONS: CITY COUNCIL AGENDA 12 NOVEMBER 20, 2018 Authorize the City Manager and Clerk of the Council to execute Purchase Agreements for the real property full acquisition and goodwill (if any), with the property owners listed below, subject to non-substantive changes approved by the City Manager and City Attorney: Agmt. Property commonly Acquisiti Property Owner Amount No. known as / location on Type 2018- Maria Rosa 302 E. Warner Ave. 1. Partial $20,800 XXX Hernandez (APN 016-034-01) 2018- Armando A. and 310 E. Warner Ave. 2. Partial $6,800 XXX Edith Martinez (APN 016-034-26) 25H. AGREEMENT WITH SMARTCOVER SYSTEMS FOR REMOTE ALARM MONITORING AND MANAGEMENT SERVICES {STRATEGIC PLAN NO. 6, 1C} – Public Works Agency RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute an agreement with SmartCover Systems, to provide real-time, two-way wireless communication and continuous remote alarm monitoring management services, for the three-year period beginning November 20, 2018, and expiring on November 19, 2021, with a provision for one two-year renewal option exercisable by the City Manager and City Attorney, in an amount not to exceed $125,000 annually, for a total agreement amount not to exceed $625,000, including the renewal option, subject to non-substantive changes approved by the City Manager and City Attorney (AGMT. No. 2018-XXX). 25I. APPROVE COOPERATIVE AGREEMENTS FOR GRANT-FUNDED TRAFFIC SIGNAL SYNCHRONIZATION CORRIDORS ON MAIN STREET AND ON GARDEN GROVE BOULEVARD (PROJECT NOS. 19-6949 & 19-6950) {STRATEGIC PLAN NO. 6, 1B} – Public Works Agency RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute two cooperative agreements (C-8-1800 and C-8-1797) with Orange County Transportation Authority identifying each agency’s roles and responsibilities, including the City of Santa Ana match requirements of $336,090 to implement the Traffic Signal Synchronization Corridor project on Main Street and $5,420 to implement the Traffic Signal Synchronization Corridor project on Garden Grove Boulevard, for the term beginning upon approval of the City of Santa Ana, Orange County Transportation Authority, and the other participating agencies’ boards, and effective until December 31, 2023, with an option to be extended, subject to non-substantive changes approved by the City Manager and City Attorney (AGMT. No. 2018-XXX and AGMT. No. 2018-XXX). MISCELLANEOUS - BUDGET CITY COUNCIL AGENDA 13 NOVEMBER 20, 2018 29A. APPROVE DONATION AGREEMENTS WITH VARIOUS ORGANIZATIONS TO SUPPORT COMMUNITY EVENTS AND PROGRAMS {STRATEGIC PLAN NO. 5, 4} – City Council RECOMMENDED ACTIONS: 1. Approve a donation form in support of the Movie Night held at Portola Park for residents of the neighborhood, including Hoover Elementary School students, on November 9, 2018 in the amount of $435 in City services credit (Councilmember Tinajero). 2. Authorize the City Manager and Clerk of the Council to execute agreements with various organizations in support of their community events and programs, subject to non-substantive changes approved by the City Manager and the City Attorney, as follows: a. Centro Cultural de Mexico en el Condado de Orange in support of the Noche de Altares event, free to the community, that occurred on November 3, 2018, in a one-time donation amount of $500 (Mayor Pro Tem Martinez); b. Te-Kenjutsu-KanKarate-Do to support the 16th Annual Adlawan Cup Food Drive Karate Championships that will provide supportive items for homeless individuals in the City, in the amount of $500 (Councilmember Solorio); c. Centro Cultural de Mexico en el Condado de Orange in support of the Noche de Altares event, free to the community, that occurred on November 3, 2018, in a one-time donation amount of $500 (Benavides). 29B. AUTHORIZATION TO PROCEED WITH PILOT PROJECT WITH SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG) TO ANALYZE ESTABLISHMENT OF POTENTIAL FINANCING DISTRICTS FOR INFRASTRUCTURE PROJECTS {STRATEGIC PLAN NO. 6, 1} – Community Development Agency RECOMMENDED ACTIONS: 1. Authorize the City of Santa Ana to proceed with participating in a Pilot Project with the Southern California Association of Governments (SCAG) and Kosmont Companies to evaluate the feasibility for implementation of an Enhanced Infrastructure Financing District (EIFD), Community Revitalization Investment Authority (CRIA), or a similar tool to assist in funding future infrastructure projects and help spur private facility investment. 2.Approve attached map as study area boundaries for the Pilot Project. **END OF CONSENT CALENDAR** CITY COUNCIL AGENDA 14 NOVEMBER 20, 2018 ADMINISTER OATH OF OFFICE TO THE NEWLY APPOINTED COMMISSIONERS: Community Redevelopment and Housing Commission Patricia Limon Environmental and Transportation advisory Committee Lawrence Klein BUSINESS CALENDAR RESOLUTIONS 55A. RESOLUTION AND AGREEMENT ACCEPTING COMMUNITY EMERGENCY RESPONSE TEAM (CERT) COURSE MANUALS AND EMERGENCY PREPAREDNESS KITS PROVIDED THROUGH FISCAL YEAR 2016 HOMELAND SECURITY GRANT PROGRAM (HSGP) {STRATEGIC PLAN NO. 1, 2F} – Police Department RECOMMENDED ACTIONS: 1.Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER, AND THE CHIEF OF POLICE OR HIS DESIGNEE TO OBTAIN 2016 HOMELAND SECURITY GRANT PROGRAM FINANCIAL ASSISTANCE THROUGH THE COUNTY OF ORANGE, AND EXECUTE A TRANSFER AGREEMENT WITH THE COUNTY, DOCUMENTS, AND ASSURANCES THAT MAY BE NECESSARY FOR THE HSGP 2.Authorize the City Manager and Clerk of the Council to execute an agreement with the County of Orange, commencing September 1, 2016, and running through August 31, 2019, to receive CERT course manuals and emergency preparedness kits purchased by the County through the FY 2016 Homeland Security Grant Program, subject to non-substantive changes approved by the City Manager and City Attorney (AGMT. No. 2018-XXX). 55B. RESOLUTION TO AMEND THE CLASSIFICATION AND COMPENSATION PLAN TO ADD THE POSITIONS OF RISK MANAGEMENT ANALYST, HUMAN RESOURCES CLERK, PRINCIPAL HUMAN RESOURCES ANALYST AND TO CHANGE BENEFITS AND COMPENSATION SUPERVISOR TO BENEFITS AND CITY COUNCIL AGENDA 15 NOVEMBER 20, 2018 COMPENSATION MANAGER {STRATEGIC PLAN NO. 7, 6} – Human Resources Department RECOMMENDED ACTION: Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NO. 2015-026 TO EFFECT CERTAIN CHANGES TO THE CITY’S BASIC CLASSIFICATION AND COMPENSATION PLANS. REPORTS 65A. PRESENTATION ON NEW CITYWIDE BRANDING PLATFORM {STRATEGIC PLAN NO. 3, 1E} – Community Development Agency RECOMMENDED ACTION: Receive and file. 65B. ORDINANCE ESTABLISHING A CANNABIS PUBLIC BENEFIT FUND TO BE USE SOLELY FOR YOUTH SERVICES AND ENFORCEMENT SERVICES {STRATEGIC PLAN NO. 2; 5, 4} – City Manager’s Office RECOMMENDED ACTION: Place ordinance on first reading and authorize publication of title. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA , CALIFORNIA, ADDING ARTICLE XX TO CHAPTER 13 OF THE SANTA ANA MUNICIPAL CODE TO ESTABLISH A CANNABIS PUBLIC BENEFIT FUND 65C. APPROVAL OF TERMS FOR RESIDENT VEHICLE INCENTIVE PROGRAM (VIP) {STRATEGIC PLAN NO. 3, 3C} – Community Development Agency RECOMMENDED ACTIONS: Continue consideration of matter, at the request of staff. PUBLIC HEARINGS 75A. PUBLIC HEARING: HOLD HEARING TO INTRODUCE ORDINANCE SETTING NEW WARD BOUNDARIES AND ELECTION SEQUENCE FOR NEW WARDS FOR THE 2020 GENERAL MUNICIPAL ELECTION COUNCIL CANDIDATES {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office Legal Notice published in the Orange County Reporter on November 9, 2018. RECOMMENDED ACTIONS: CITY COUNCIL AGENDA 16 NOVEMBER 20, 2018 1. Open and close the Public Hearing on proposed Ward map that was approved by the City Council at the October 30, 2018 City Council Meeting by a 5-0 vote (Pulido and Villegas absent) 2. Confirm Ward numbering and sequence of election. Note: Wards 1, 3 and 5 will hold elections on November 3, 2020; and Wards 2, 4 and 6 will hold elections on November 8, 2022. 3.Introduce ordinance for first reading and authorize publication of title (Requires five affirmative votes). AN ORDINANCE OF THE CITY OF SANTA ANA ESTABLISHING NEW BOUNDARY LINES OF THE WARDS OF THE CITY OF SANTA ANA AND REPEALING ORDINANCE NO. NS-2826 75B. PUBLIC HEARING: MITIGATED NEGATIVE DECLARATION NO. 2016-156, GENERAL PLAN AMENDMENT NO. 2018-05 TO CHANGE THE DESIGNATION OF THE PROPERTIES AT 301 NORTH TUSTIN AVENUE, 431 NORTH TUSTIN AVENUE AND 2321 EAST FOURTH STREET, AMENDMENT APPLICATION NO. 2018-08 TO CHANGE THE ZONING OF THE PROPERTIES AT 301 NORTH TUSTIN AVENUE, 325 NORTH TUSTIN AVENUE, 401 NORTH TUSTIN AVENUE AND 2320 EAST FOURTH STREET - RICHARD FINKEL, APPLICANT {STRATEGIC PLAN NO. 3, 2} – Planning and Building Agency Planning Commission approved recommended action on October 8, 2018 by a vote of 5-0 (Mendoza and Nguyen absent). Legal Notice published in the Orange County Reporter on November 9, 2018 and notices mailed on said date. RECOMMENDED ACTIONS: 1.Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING MITIGATED NEGATIVE DECLARATION ENVIRONMENTAL REVIEW NO. 2016-156 AND ADOPTING A MITIGATION MONITORING AND REPORTING PROGRAM RELATIVE TO GENERAL PLAN AMENDMENT NO. 2018-05, AMENDMENT APPLICATION NO. 2018-08, CONDITIONAL USE PERMIT NO. 2018-18 AND VARIANCE NO. 2018-10 FOR THE PROJECT LOCATED AT 301 AND 325 N. TUSTIN AVENUE 2. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING GENERAL PLAN AMENDMENT NO. 2018-05 FOR THE PROPERTIES LOCATED AT 301 NORTH TUSTIN AVENUE, 431 NORTH TUSTIN AVENUE AND 2321 EAST FOURTH STREET CITY COUNCIL AGENDA 17 NOVEMBER 20, 2018 3.Place ordinance on first reading and authorize publication of title. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2018-08 REZONING THE PROPERTIES LOCATED AT 301 NORTH TUSTIN AVENUE, 325 NORTH TUSTIN AVENUE, 401 NORTH TUSTIN AVENUE, AND 2320 EAST FOURTH STREET FROM THE PROFESSIONAL (P) TO THE GENERAL COMMERCIAL (C2) ZONING DISTRICT 75C. PUBLIC HEARING: AN EMERGENCY ORDINANCE OF THE CITY OF SANTA ANA MAKING FINDINGS AND EXTENDING THE MORATORIUM ON THE APPROVAL, COMMENCEMENT, ESTABLISHMENT, OPERATION, RELOCATION OR EXPANSION OF CYBER CAFES AND INTERNET ACCESS BUSINESSES WITHIN THE CITY FOR AN ADDITIONAL TEN (10) MONTHS AND FIFTEEN (15) DAYS, PERSUANT TO GOVERNMENT CODE SECTION 65858 PENDING STUDY AND ADOPTION OF REGULATORY AND ZONING STANDARDS OR OPTIONS {STRATEGIC PLAN NO. 5, 4} – Planning and Building Agency; and Police Department Legal Notice published in the Orange County Reporter on November 9, 2018. RECOMMENDED ACTION: Adopt an emergency ordinance. (Requires six affirmative votes.) AN EMERGENCY ORDINANCE OF THE CITY OF SANTA ANA MAKING FINDINGS AND EXTENDING THE MORATORIUM ON THE APPROVAL, COMMENCEMENT, ESTABLISHMENT, OPERATION, RELOCATION OR EXPANSION OF CYBER CAFES AND INTERNET ACCESS BUSINESSES WITHIN THE CITY FOR AN ADDITIONAL TEN MONTHS AND FIFTEEN DAYS PENDING STUDY AND ADOPTION OF REGULATORY AND ZONING STANDARDS JOINT SESSIONS OF THE CITY COUNCIL AND THE HOUSING AUTHORITY 80A. APPROVE COMMITMENT TO RESUBORDINATE THE EXISTING AFFORDABLE HOUSING LOANS FOR THE CORNERSTONE APARTMENTS TO $8,700,000 IN DEBT TO FUND REHABILITATION COSTS {STRATEGIC PLAN NO. 4, 5} – Community Development Agency JOINT RECOMMENDED ACTIONS: Authorize the City Manager and Executive Director of the Housing Authority to execute a commitment letter to: 1.Resubordinate the current affordable housing loans for the Cornerstone Apartments at 805 - 904 South Minnie Street, Santa Ana, California to tax-exempt multifamily bonds (Bonds) in an amount not to exceed $8,700,000. The Bond funds will be used to substantially rehabilitate the Project. CITY COUNCIL AGENDA 18 NOVEMBER 20, 2018 2.Authorize the City Manager and Executive Director of the Housing Authority to execute the necessary documents to level all rents onsite at the 50% TCAC rents instead of the existing Health and Safety Code rents. HOUSING AUTHORITY MEETING (Blue Agenda) COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A. CITY MANAGER’S COMMENTS 90B. CITY COUNCILMEMBER COMMENTS 1.AB1234 DISCLOSURE - This is the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City. If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report. October 19, 2018 Mayor Pro Tem Martinez – Mobility 21 Summit, Los A. Angeles, CA 2.ORAL REPORTS – COUNCIL COMMITTEES AND REGIONAL BOARDS Name Chair Meeting Date a. Legislative Affairs, Ethics and Transparency Sarmiento 10/17/2018 Committee b. Economic Development Infrastructure, Budget Martinez 10/22/2018 and Technology Committee ADJOURNMENT - The next meeting of the City Council is scheduled for Tuesday, December 4, 2018 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. Adjourn Meeting in Memory of Manuel “Manny” Peña FUTURE AGENDA ITEMS  2019 City Council and Council Committee Meeting Schedule  Regional Board Appointments  Mid-Year Budget Review  Trash Contract  Policy on Use of General Reserve and Enterprise Funds CITY COUNCIL AGENDA 19 NOVEMBER 20, 2018