HomeMy WebLinkAbout22C - FIRE HYDRANT WATER METERSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 4, 2018
TITLE:
AWARD PURCHASE ORDER TO METRON-
FARNIER LLC, FOR FIRE HYDRANT
WATER METERS WITH VERIZON
SOLUTION REGISTER
(SPECIFICATION NO. 18-077)
{STRATEGIC PLAN NO. 6, 1C}
A07 .
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 151 Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Metron-Famier LLC, for the
procurement of 65 fire hydrant meters with Verizon solution register in the amount of $106,807,
plus a contingency of $10,680, for a total amount not to exceed $117,487, subject to
nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Water Resources Division routinely installs construction fire hydrant
water meters for use by contractors and developers performing construction activities. The Water
Resources staff make monthly on-site construction visits to the various construction meters
installed throughout the City and manually read each meter register for water usage. Replacement
of existing and installation of new fire hydrant meters with cellular enabled registers will allow staff
the ability to view water usage data on a continuous basis, which will facilitate billing and oversight
of water use. Additionally, staff will be able to locate meters at all times if ever lost or stolen through
the new GPS feature included.
The Notice Inviting Bids was advertised on October 3, 2018, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
98 Vendors were notified
1 Santa Ana vendor was notified
10 Vendors downloaded the bid packet
1 Bids received
0 Bid received from a Santa Ana vendor
22C-1
Award Purchase Order for Fire Hydrant Meters
December 4, 2018
Page 2
The bid was opened on October 24, 2018, and evaluated. The bid submitted by Metron-Farnier,
LLC, is responsive to the specifications and meets the City's requirements. To allow for
unanticipated charges, a $10,680 contingency has been included in the award amount.
Outreach Efforts
The Purchasing division advertised the project on the City's online bid management and
publication system which directly notified one Santa Ana vendor. The Santa Ana vendor did not
submit a bid packet for consideration.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for
all City assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds in the amount of $117,487 are available for expenditure in FY 2018-19 Water Quality &
MeasurWent account (No. 06017644-63001).
APPROVED AS TO FUNDS AND ACCOUNTS:
Fuad S ss, PE, PLS Kakfiryn Downs, CPA yz�
Executiv Director Executive Director
Public W ks Agency Finance and Management Services Agency
M
22Ci-2