HomeMy WebLinkAbout22B - ENT FLEET MGMNT LEASE VEHICLESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 18, 2018
TITLE:
CONTRACT AWARD TO
ENTERPRISE FLEET MANAGEMENT
FOR LEASED VEHICLES
(SPECIFICATION NO. 18-093)
(STRATEGIC PLAN NO. 1,5; 5,3; 5,4)
1
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Enterprise Fleet Management for 50 leased vehicles for a three-year period
expiring December 31, 2021, with provisions for two, one-year renewals exercisable by the City
Manager, in an annual amount not to exceed $485,092 inclusive of a 10% contingency in the
amount of $44,099, subject to non -substantive changes approved by the City Manager and City
Attorney.
The Santa Ana Police Department leases vehicles for various personnel based on need for field
assignments. Leasing a variety of vehicles allows them to be interchanged in order to maintain
anonymity and safety of the police officers. The Police Department currently leases 22 vehicles for
the Special Investigations Division surveillance program and Task Force members. In addition, 20
vehicles are leased and assigned to background investigators, police commanders and various
staff assigned to Training, Internal Affairs and the Personnel Division.
Additionally, the Planning and Building Agency leases six vehicles to assist with Code
Enforcement, Building Inspection and Cannabis Enforcement activities. On November 21, 2017,
City Council approved a resolution to add two Combination Building Inspector positions to the
Planning and Building Agency to increase building inspection capacity for current and future large
development projects and to maintain adequate service levels. As a result, two additional vehicles
are required for these positions to conduct building inspections.
Santa Ana City Ordinance No. NS -2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. The Interlocal Purchasing System (TIPS) is a
national purchasing cooperative that offers access to competitively solicited contracts to local
public procurement units, local government units, and eligible non -profits. The contract for fleet
leasing and management services with Enterprise Fleet Management was awarded as a result of
open, competitive bidding and meets the City's requirement.
22B-1
Contract Award for Leased Vehicles
December 18, 2018
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports City efforts to meet Strategic Plan Goal #1 Community Safety #5,
provide high quality Police and Fire/Emergency Medical Services response within the City of Santa
Ana. Goal #5 Community Health, Livability, Engagement & Sustainability, Objective #3, (Facilitate
diverse housing opportunities and support efforts to preserve and improve the livability in Santa
Ana), and Objective #4, (Support neighborhood vitality and livability)
FISCAL IMPACT
Funds in the amount of $212,251.24 are available in FY 2018-19 (January — June 2019) Police
Department accounts as follows:
Department Location
Account No.
FY 2018-19
MMD and Adult Use
01114016-62300
$28,021.88
Office of the Chief of Police
01114400-62300
$24,440.53
Backgrounds
01114404-62300
$15,877.82
Traffic
01114405-62300
$6,492.35
Training Services
01114410-62300
$4,675.44
Professional Standards
01114415-62300
$10,562.57
Field Operations
01114420-62300
$49,560.32
District Investigations
01114435-62300
$6,451.76
Crimes Against Persons
01114440-62300
$42,600.10
Special Investigations
01114445-62300
$13,895.05
Jail Operations
01114475-62300
$4,663.69
Regional Narcotic Suppression
01114480-62300
$5,009.73
Future years proposed budgets will include allocations as follows:
Account No.
Anticipated Expenditures
FY 2019-20
12 -months
FY 2020-21
12 -months
FY 2021-22
12 -months
FY 2022-23
12 -months
FY 2023-24
(6 -months)
01114016-62300
$56,043.77
$56,043.77
$56,043.77
$56,043.77
$28,021.88
01114400-62300
$48,881.05
$48,881.05
$48,881.05
$48,881.05
$24,440.53
01114404-62300
$31,755.64
$31,755.64
$31,755.64
$31,755.64
$15,877.82
01114405-62300
$12,984.71
$12,984.71
$12,984.71
$12,984.71
$6,492.35
01114410-62300
$9,350.88
$9,350.88
$9,350.88
$9,350.88
$4,675.44
01114415-62300
$21,125.15
$21,125.15
$21,125.15
$21,125.15
$10,562.57
01114420-62300
$99,120.65
$99,120.65
$99,120.65
$99,120.65
$49,560.32
228-2
Contract Award for Leased Vehicles
December 18, 2018
Page 3
01114435-62300
$12,903.53
$12,903.53
$12,903.53
$12,903.53
$6,451.76
01114440-62300
$85,200.19
$85,200.19
$85,200.19
$85,200.19
$42,600.10
01114445-62300
$27,790.09
$27,790.09
$27,790.09
$27,790.09
$13,895.05
01114475-62300
$9,327.38
$9,327.38
$9,327.38
$9,327.38
$4,663.69
01114480-62300
$10,019.46
1 $10,019.46
$10,019.46
$10,019.46
$5,009.73
Totals
$424,502.50
1 $424,502.50
$424,502.50
$424,502.50
$212,251.24
Funds in the amount of $30,294.26 are available in FY 2018-19 (January — June 2019) Planning
and Building's Agency's accounts as follows:
Department Location Account No. FY 2018-19
Permit & Ins SV 01116520-62300 $11,904.55
Administration 01116500-62300 $18,389.71
Future years proposed budgets will include allocations as follows:
Account No.
Anticipated Expenditures
FY 2019-20
12 -months
FY 2020-21
12 -months
FY 2021-22
12 -months
FY 2022-23
12 -months
FY 2023-24
6 -months
01116520-62300
$23,809.10
$23,809.10
$23,709.78
$23,709.78
$11,904.55
01116500-62300
$36,779.42
$36,779.42
$36,779.42
$36,779.42
$18,389.71
Totals
$60,588.52
$60,588.52
$60,588.52
$60,588.52
$30,294.26
David Valktin----�
Chief of Police
Santa Ana Police Department
Minh Thai
Executive Director
Planning and Building Agency
eg
APPROVED AS TO FUNDS AND ACCOUNTS:
IKIV- 6PIVXIO
Kathryn Downs, CPA &�A(226)
Executive Director w1 -0o z,6)
Finance and Management Services Agency
22B-3
22B-4