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Home My WebLink About25F - AGMT ESG MOUREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 18, 2018 TITLE: APPROVE AMENDMENT TO THE EMERGENCY SOLUTIONS GRANT SUBRECIPIENT MEMORANDUM OF UNDERSTANDING WITH SANTA ANA POLICE DEPARTMENT HEART PROGRAM {STRATEGIC PLAN NO. 1,6; 5,4;5,6} [MANAGERCITY RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute an amendment to the Emergency Solutions Grant Subrecipient Memorandum of Understanding with the Santa Ana Police Department HEART program, increasing the amount for program year July 1, 2018 — June 30, 2019 by $31,000, for a total aggregate amount not to exceed $78,627, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION On May 15, 2018, the City Council authorized the City Manager and the Clerk of the Council to execute agreements with non-profit organizations as part of the 2018-2019 Emergency Solutions Grant (ESG) Program allocation. Santa Ana Police Department, Homeless Evaluation Assessment Response Team (HEART) program was awarded $47,627 in grant funds for outreach and engagement activities for individuals experiencing homelessness. At the close of fiscal year 2017-2018, unspent funds from the ESG program recipients totaling $85,282.68 were recaptured for redistribution along with $1,498.56 for administration services, for a total of $86,781.24. To provide additional outreach, engagement and support for the individuals entering and exiting the Link Emergency Homeless Shelter, staff recommends reallocating $31,000 to Santa Ana Police Department HEART program. The remaining balance is recommended for approval in a separate staff report to support the Link with an additional $44,000 to Mercy House Living Centers, Inc. for Rapid Re -Housing activities that will include housing navigation and security deposit assistance and an additional $10,282.68 to 2-1-1 Orange County to enhance the City's Homeless Services webpage. 25F-1 Amendment to Santa Ana Police Department MOU December 18, 2018 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #1 — Community Safety, Objective # 6 (Enhance Public Safety Integration, Communication and Community Outreach); Goal # 5 Community Health, Livability, Engagement & Sustainability, Objective #4 (Support neighborhood vitality and livability) and Objective # 6, (Focus projects and programs on improving the health and wellness of all residents). FISCAL IMPACT The Emergency Solutions Grant funds in the amount of $86,781.24 will be carried forward from FY 2017-2018 to FY 2018-2019. Of this total, $31,000 for this amendment will be available in account no. 13518785-61040 for expenditure in FY 2018-2019. APPROVED AS TO FUNDS AND ACCOUNTS: Steven A. Mendoza Kathryn Downs, PA Ybl Executive Director Executive Director Community Development Agency Finance and Management Services Agency Exhibit: 1. Amendment to Memorandum of Understanding with Santa Ana Police Department 25F-2 FIRST AMENDMENT TO EMERGENCY SOLUTIONS GRANT MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA ANA AND THE SANTA ANA POLICE DEPARI'1VIENT (24 CFR Parts 91 and 576) THIS FIRST AMENDMENT TO THE EMERGENCY SOLUTIONS GRANT MEMORANDUM OF UNDERSTANDING is entered into this day of December, 2018, by and between the City of Santa Ana, a charter city and municipal corporation of the State of California ("City'), and the Santa -Ana -Police Department ("Subrecipient'D. RECITALS A. On July 1, 2018, the City entered into an Emergency Solutions Grant Memorandum of Understanding #A-2018-133-06 with the Santa Ana Police Department to provide Emergency Funds from the United States Department of Housing and urban Development (HUD) to be used in the operation of an emergency solution program for the homeless or at risk of homelessness of the City of Santa Ana ("said Agreement"). B. In an effort to provide additional outreach, engagement and support for the individuals entering and exiting the Link Emergency Homeless Shelter, $31,000.00 will be reallocated to the Santa Ana Police Department HEART program. C. In accordance with the terms and conditions of said Agreement, the parties desire to amend to increase funds to the Subrecipient, which need to be spent by June 30, 2019. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions of said Agreement, except as herein modified; the parties agree as follows: 1. Paragraph 5, shall be amended to increase funding to Subrecipient by-_$31,000.)0=in additional Data Collection and Outreach Services. The new total sum shall not exceed $78,627.00 in grant funding. 2. Section I, subsection A, shall be amended to add the specific tasks required of the new funds to provide additional outreach, engagement and support for the individuals entering and exiting the Link Emergency Homeless Shelter. 3. Section III, shall be amended to increase funding to Subrecipient by $31,000.00, for a total sum not to exceed $78,627.00. Subrecipient's budget for these new funds is attached hereto as Exhibit A and incorporated herein by reference. 4. Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged and in full force and effect. 25F-3 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to said Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: Sonia RrCarvalho Attorney RECOMMENDED FOR APPROVAL: STEVEN A. MENDOZA Executive Director Community Development Agency CITY OF SANTA ANA RAUL GODINEZ II City Manager SUBRECIPIENT: !C� e: DAVID VALENTIN Title: Chief of Police Tax ID# 95-6000785 DUNS# 0831532470000 25F-4 EXHIBIT A BUDGET 25F-5 City of Santa Ana Scope of Work Name of organization Name of Funded Program Annual Accomplishment Goal I. Total number of unduplicated Participants (Santa Ana and Non -Santa Ana participants) anticipated to be served by the funded program, named above, during the 12 -month contract period. 1601 Participants Ii. Number of ONLY unduplicated Santa Ana Participants to be served by the funded program, named above, during the 12 -month contract period. 160 Participants Program and Funding Description III. Description of Work - In the space below, describe the program to be funded during the 12 -month contract period. What speoifid activities will be undertaken during the contract period. Please be concise In your response. Only the viewable space will print. Santa Ana Police officers will contact Individuals experiencing homelessness and attempt to provide the person(s) with necessary resources. The various resources will Include lodging at the Link or Courtyard homeless shelters, transportation, and social services. Utilizing County PERTteam members, officers will also make an effort to assist those with mental health conditions. Through a collaborative approach, officers will work the entire city in areas that are Impacted by calls for service, citizen complaints, or noticeable encampments. Schedule of Performance Estimate the number of ONLY undupllcated Santa Ana articipants to be served by the funded program during Quarter 1: July 1 -September 30 0 Participants Quarter 2: October 1 - December 31 25 Participants Quarter 3: January 1 - March 31 70 Participants Quarter 4: April 1 June 30 65 Participants 160 Total unduplicated Santa Ana Participants to be serves Schedule of Invoicing Estimate the amount of grant funds to be rW$30000.00 the 12 -month contract period on a quarterly basis. Quarter 1: July 1- September 30 0 Quarter 2: October 1 - December 31 Quarter 3: January 1 - March 31 Quarter 4: April 1 -June 30 otal Grant Confirm that the quarterly request add up to grant amount Exhibit A 25F-6 Organfzatlon Name Program Name ESG Final Budget H.E,A.R.T, r.xpanat[ures UST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED source Amount Santa Ana $ 31,000 Santa'Ana'ES0 .; $ . 47;627 General Fund Allocations as Match' = '$" : _. '.78,627 Total Funds for the Program $ 157,254 Exhibit B Page 1 of 1 25F-7 Expenses Funded Expenses Funded Total Program Organizational Category by Santa Ana by Other Sources Budget Budget Engagement $ 31,000 $7 - Case Management -31 $ Emergency Health Svc. $ $ Emergency Mental Svc, $ is $ $ Transportation $ Other Total $ 31,000 $ $ 31,0001$ - UST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED source Amount Santa Ana $ 31,000 Santa'Ana'ES0 .; $ . 47;627 General Fund Allocations as Match' = '$" : _. '.78,627 Total Funds for the Program $ 157,254 Exhibit B Page 1 of 1 25F-7 25F-8