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Home My WebLink About25G - AGMT RAPID RE-HOUSINGREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 18, 2018 TITLE: APPROVE AMENDMENT TO SUBRECIPIENT AGREEMENT WITH MERCY HOUSE LIVING CENTERS, INC. FOR RAPID RE -HOUSING ACTIVITIES (STRATEGIC PLAN NO. 1,6;, 5,4; 5,6) CITY M AGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 181 Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute an amendment to the Emergency Solutions Grant subrecipient agreement with Mercy House Living Centers, Inc., increasing the amount for program year July 1, 2018 — June 30, 2019 by $44,000, for a total aggregate amount not to exceed $161,736.50, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On May 15, 2018, the City Council authorized the City Manager and the Clerk of the Council to execute agreements with non-profit organizations as part of the 2018-2019 Emergency Solutions Grant (ESG) Program allocation. Mercy House Living Centers, Inc. was awarded $117,736.50 in grant funds for shelter, homeless prevention and rapid re -housing activities to serve individuals experiencing homelessness. At the close of fiscal year 2017-2018, unspent funds from ESG Program recipients totaling $85,282.68 were recaptured for redistribution along with $1,498.56 for administration services, for a total of $86,781.24. In an effort to support individuals exiting The Link interim Emergency Homeless Shelter, staff recommends reallocating $44,000 to Mercy House Living Centers, Inc. for rapid re -housing activities that will include housing navigation and security deposit assistance for homeless individuals to exit The Link. The remaining balance is recommended for approval in a separate staff report to support The Link by providing an additional $10,282.68 to 2-1-1 Orange County to enhance the City's Homeless Services webpage and an additional $31,000 to the Santa Ana Police Department for additional outreach and engagement activities. Housing Navigators are used as a best practice nationally to assist homeless individuals to find and locate vacant, qualified and eligible units in the private market. Various communities across 25G-1 Amendment to Mercy Housing Living Centers, Inc. Agreement December 18, 2018 Page 3 the country are using Housing Navigators to assist homeless populations to find housing. These include programs in San Diego, Houston and San Francisco, among several other cities. The Housing Navigator will be responsible to expand landlord/property manager participation in various rental assistance programs and work with individuals to place them into housing. In addition, landlords and property managers require a security deposit in the form of the first and last month's rent before a tenant can execute a lease agreement. These large deposits can be obstacles for individuals exiting The Link. The additional $44,000 in ESG funds for Mercy House will provide the necessary assistance many need to be successful in securing a unit. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #1 — Community Safety, Objective # 6 (Enhance Public Safety Integration, Communication and Community Outreach); Goal # 5 Community Health, Livability, Engagement & Sustainability, Objective #4 (Support neighborhood vitality and livability) and Objective # 6, (Focus projects and programs on improving the health and wellness of all residents). FISCAL IMPACT The Emergency Solutions Grant funds in the amount of $86,781.24 will be carried forward from FY 2017-2018 to FY 2018-2019. Of this total, $44,000 for this amendment will be available in account no. 13518785-69135 for expenditure in FY 2018-2019. Steven A. Mendoza Executive Director Community Development Agency APPROVED AS TO FUNDS AND ACCOUNTS: Kathryn Downs, CPA Executive Director JR Finance and Management Services Agency Exhibit: 1. Amendment to Subrecipient Agreement with Mercy House Living Centers, Inc. 25G-2 FIRST AMENDMENT TO EMERGENCY SOLUTIONS GRANT SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND MERCY HOUSE LIVING CENTERS, INC. (24 CFR Parts 91 and 576) THIS FIRST AMENDMENT TO THE EMERGENCY SOLUTIONS GRANT SUBRECIPIENT AGREEMENT is entered into this day of December, 2018, by and between the City of Santa Ana, a charter city and municipal corporation of the State of California ("City"), and MERCY HOUSE LIVING CENTERS, INC., a California nonprofit organization ("Subrecipient"). RECITALS A. On July 1, 2018, the City entered into an Emergency Solutions Grant Subrecipient Agreement #A-2018-133-04 with Subrecipient to provide Emergency Funds from the United States Department of Housing and urban Development (HUD) to be used in the operation of an emergency solution program for the homeless or at risk of homelessness of the City of Santa Ana ("said Agreement'). B. In an effort to support individuals exiting the Link Emergency Homeless Shelter, $44,000.00 will be reallocated to Mercy House Living Centers, Inc. for Rapid Re -Housing activities that will include housing navigation and security deposit assistance for homeless individuals to exit the Link. To secure most apartments, generally landlords and property managers require a security deposit and could also require a payment of the first and last month's rent before the tenant can receive their keys. These hefty deposits can be obstacles for individuals exiting the shelter. The additional ESG funds will provide the necessary assistance many need to be successful in securing a unit. C. In accordance with the terms and conditions of said Agreement, the parties desire to amend said Agreement to increase funds to the Subrecipient, which need to be spent by June 30, 2019. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions of said Agreement, except as herein modified, the parties agree as follows: Paragraph 5, shall be amended to increase funding to Subrecipient by $44,000.00, which will go to Rapid Re -Housing activities funds, for a total of $104,985.00. The new total sum shall not exceed $161,736.50 in grant funding. 2. Section I, subsection A, shall be amended to add the specific tasks required of the additional funds, which will be applied to Rapid Re -Housing activities, including housing navigation and security deposit assistance for homeless individuals to exit the Link. Section HI, shall be amended to increase funding to Subrecipient by $44,000.00, for a total sum not to exceed $161,736.50. Subrecipient's new budget for these additional funds is attached hereto as Exhibit A and incorporated herein by reference. 25G-3 4. Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged and in full force and efrect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to said Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: Sonia R_Carvalho CITY OF SANTA ANA RAUL GODINEZ II City Manager SUBRECIPIENT: DGE Larry Haynes Attorney Executive Director Tax ID# 33-0315864 DUNS# 87-979-7165 RECOMMENDED FOR APPROVAL: STEVEN A. MENDOZA Executive Director Community Development Agency 25G-4 BUDGET 25G-5 City of Santa Ana Scope of Work Name of Organization Mercy House Living Centers Name of Funded Program Rapid Rehousing Program -Santa Ana Interim Emergenoy Shelter Annual Accomplishment Goal I. Total number of unduplicated clients (Santa Ana and Non -Santa Ana Residents) anticipated to be served by the funded pro ram, named above, during the 12 -month contract period. 200 Persons II. Number of unduplicated Santa Ana residents expected to be served by the funded program during the 12 -month contract period. F--72-0-01 Persons Program and Funding Description Ill. Description of Work - In the space below, describe the program to be funded during the 12-monlh.contract period. What specific activities will be undertaken during the contract period. Please be concise In your response. Only the viewable space will print. Mercy House will provide Housing Navigation Case Managemet Services to eligible homeless clients accessing the Santa Ana Interim Emergency. Clients will be provided ESG funded services that Include 1) Assessmentof housing barriers, needs, and preferences and 2) Development of an action plan for locating housing. The goals of these housing housing relocation and stabilization are to help a homeless individuals move as quickly as possible from the shelter Into permanent housing and achieve stability in that housing. Schedule of Performance Estimate the number of unduplicated Santa Ana residents to be served by the funded program during the 12 -month contract period per quarter. (Enter number of new Santa Ana clients served each quarter. If they were served in quarter 1 do not count them again in quarter 2 100 Quarter I., July 1 •September 30 0 Persons Quarter 2: October 1 -December 31 60 Persons Quarter $: January 1 - March 31 50 Persons Quarter 4: April 1 -June 30 Persons 200 Total unduplicated Santa Ana Residents to be served. Schedule of Invoicing Estimate the amount of grant funds to be requested during the 12 -month contract period on a quarterly basis, Quarter 1: July 1 -September 30 Quarter 2: October 1 - December 31 $ 2,000.00 Quarter 3: January 1 - March 31 $ 21,000.00 Quarter 4: April 1 -June 30 $ 21,000:OD $ 44,000.00 Total Grant Exhibit A 25G-6 ESG Final Budget Organization Name Mercy House Living Canters Program Name Santa Ana IES Rapid Rehousing Program Expenditures LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED (Total Funds for Program must equal Total Program Budget above) Source Expenses Funded Expenses Funded Amount Total Program Organizational Category I by Santa Ana by Other Sources Budget Budget Housing Relocation and Stabilization Services ; .230,912 Financial Assistance GeneraGFdnds 28;360: SaritaAhaESG.. °'. Rent Deposit $ .. . b,000. $ 7 579. $ 72,677 Rental Application fees ' ,. - $ Total Funds for the Program $ UtI& Deposit Exhibit B $ Utility$ Moving Costs V$ - . Service Assistance Hag Search & Placement $ Case Management $ 30,910 i$ ,' ` 171304 201,908 :$ 3;886;183 Mediation $ Legal <' $ Credit Re air :. $ Rental Assistance Rent $ .. 5,000: 288,147: ,$ $. 291 147 "'2;4 9;614 Other .. $ .. ' Indirect Cost :$ 3090'.•$ 17,230.: $ 20,630 $ $ Total 1 $ 44,000 $ 542,260 $ 586,260 $ 8,967,408 LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED (Total Funds for Program must equal Total Program Budget above) Source Amount Santa Ana 44,000 r GOC'RRP ..: >;$ ; .230,912 :.t58.000 GeneraGFdnds 28;360: SaritaAhaESG.. °'. $ 60,968:. Total Funds for the Program $ 586,260 Exhibit B Page 1 of 'I 25G-7 25G-8