HomeMy WebLinkAbout AGENDA_2018-12-18
City Council Meeting
Agenda
December 18, 2018
CLOSED SESSION MEETING
CITY COUNCIL CHAMBER
22 Civic Center Plaza
Santa Ana, California
5:00 PM
REGULAR OPEN MEETING
CITY COUNCIL CHAMBER
22 Civic Center Plaza
5:45 PM
(Immediately following the Closed Session Meeting)
Miguel A. Pulido
Mayor
MPulido@santa-ana.org
Vicente SarmientoDavid Penaloza
Councilmember – Ward 1 Councilmember - Ward 2
VSarmiento@santa-ana.org DPenaloza@santa-ana.org
Jose SolorioRoman Reyna
Councilmember - Ward 3 Councilmember - Ward 4
JSolorio@santa-ana.org RReyna@santa-ana.org
Juan Villegas Cecilia Iglesias
Mayor Pro Tem - Ward 5Councilmember - Ward 6
JVillegas@santa-ana.org CIglesias@santa-ana.org
Mayor and Council telephone: 714-647-6900
Agenda item inquiries: 714-647-6520
Sonia R. Carvalho Raul Godinez II Maria D. Huizar
City Attorney City Manager Clerk of the Council
NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City
ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough
time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title
II, 28 CFR 35.102\]
BASIC CITY COUNCIL MEETING INFORMATION
Agenda & Materials - The agenda titles provide the public with a list of items to be considered by the Council broken down into four
categories: Presentations, Consent Calendar, Business Calendar and Public Hearings. Presentations are ceremonial. Consent
Calendar are considered to be routine by the City Council and may be enacted by one motion without discussion unless a member of
the Council “pulls” an item(s) for a separate vote. Business Calendar and Public Hearing items are considered individually. Additional
information of the various categories on the agenda is found on the “Understanding Your City Council Meeting Agenda” pamphlet at:
http://www.ci.santa-ana.ca.us/coc/documents/understanding_council_agenda.pdf.The Council is not limited in any way by the
“Recommended Action” and may take any action which the council deems to be appropriate on an agenda item.
Except as otherwise
All staff reports and any non-confidential writings or
provided by law, no action shall be taken on any item not listed on the agenda.
documents provided to a majority of the City Council members regarding any item on this agenda are available for public inspection in
the Clerk of the Council Office during regular business hours and posted on the City’s website the Friday before a Council meeting at:
http://www.santa-ana.org/coc/granicus.asp
Public Comments / Oral Communication - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any
other legislative body scheduled to meet on same day and time on any and all matters within the jurisdiction of the City.
The public will be given the opportunity to speak on any item listed on the Agenda during the first Public Comments portion of the
Agenda, with the exception of Public Hearings that are considered separately and on non-agendized items within the jurisdiction of the
City Council during the second Public Comments portion of the Agenda. At the discretion of the Presiding Mayor, all comments may be
considered jointly. All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and
before Public Comments begin. Speaker forms will be available at the meeting.
REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION
OF THE PRESIDING MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on
the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting
as set forth in Section 2-104(c) of the Santa Ana Municipal Code.
Written Communication – Correspondence regarding any item on the agenda may be faxed to (714) 647-6956 or emailed to
eComment@santa-ana.org. Please submit by 3 p.m. on City Council meeting day to allow sufficient time to upload to the website and
circulate to the City Council for their consideration. Emails received after 3 p.m. will be uploaded to the City’s website the day after the
meeting.
Translation Services - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided
through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the City Council
at the podium.
La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por
medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee
dirigirse al concilio municipal en el podio.
Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in
the Council Chamber or other designated locations which are televised live on CTV3 Spectrum (formerly Time Warner Cable) will be
cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at
1:00 p.m. Meetings are also available in SAP. Meetings held in locations that do not have a live cable feed will be videotaped and
shown on CTV3 the day after the meeting. DVD copies of the meetings are available for public circulation at the Santa Ana Main
Library the day after a meeting.
CITY VISION, STRATEGIC PLAN AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding
Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the
challenges of today and tomorrow, as follow:
Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community •
Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services
Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic
environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Five-Year Strategic Plan - Goals/Objectives/Strategies:
Full report available at: http://www.santa-ana.org/strategic-planning/
Goal 1 - Community Safety
Goal 2 - Youth, Education, Recreation
Goal 3 - Economic Development
Goal 4 - City Financial Stability
Goal 5 - Community Health, Livability, Engagement & Sustainability
Goal 6 - Community Facilities & Infrastructure
Goal 7 - Team Santa Ana
Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City
Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and
committees to assure public confidence. The following are the core values expressed:
Integrity · Honesty · Responsibility ·
• • ••
Fairness · Accountability · Respect · Efficiency
• • •
CITY COUNCIL AGENDA 2 DECEMBER 18, 2018
REGULAR OPEN MEETING
REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session
Meeting)
CALL TO ORDER MAYOR PULIDO
COUNCILMEMBERS IGLESIAS, PENALOZA,
REYNA, SARMIENTO, SOLORIO, AND VILLEGAS
PLEDGE OF ALLEGIANCE MAYOR PULIDO
INVOCATION BOB BARNETT, POLICE CHAPLAIN
CLOSED SESSION REPORT
The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed
Session meeting.
PUBLIC COMMENTS
Pursuant to Government Code Sec. 54954.3, members of the public may address either the City
Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or
other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be
made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other
related entities.
At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may
be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and
all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of
public interest within the jurisdiction of the City. For public hearings, members of the public shall be
given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking
public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the
beginning of the meeting and before Public Comments begin. Speaker forms will be available at the
meeting.
REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT
SESSION BEGINS WITHOUT PERMISSION OF THE MAYOR. When speaking, all persons
addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker
form. The presiding officer shall have the power and responsibility to enforce decorum and order of
the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code.
CITY COUNCIL AGENDA 3 DECEMBER 18, 2018
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent
Calendar items: Items 10A through 29A.
ADMINISTRATIVE MATTERS
MINUTES
10A. MINUTES FROM THE REGULAR MEETING OF DECEMBER 4, 2018
{STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office
RECOMMENDED ACTION: Approve Minutes.
BOARDS / COMMISSIONS / COMMITTEES
13A. COUNCILMEMBER PENALOZA NOMINATED THE FOLLOWING FOR A FULL
TERM EXPIRING DECEMBER 13, 2022 AS THE WARD 2 REPRESENTATIVES
{STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office
RECOMMENDED ACTION: Appoint as follow:
FIRST NAME LAST NAME BOARD REPLACES
Nancy Sandoval Bailon Environmental & Transportation Salmon, G.
Advisory Committee
Angie Gomez Recreation and Parks, Board of Contreras, G.
13B COUNCILMEMBER REYNA NOMINATED THE FOLLOWING FOR A FULL
TERM EXPIRING DECEMBER 13, 2022 AS THE WARD 4 REPRESENTATIVES
{STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office
RECOMMENDED ACTION: Appoint as follow:
FIRST NAME LAST NAME BOARD REPLACES
P. David Benavides Planning Commission Reyna, R.
13C. COUNCILMEMBER IGLESIAS NOMINATED THE FOLLOWING FOR A FULL
TERM EXPIRING DECEMBER 13, 2022 AS THE WARD 6 REPRESENTATIVES
{STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office
CITY COUNCIL AGENDA 4 DECEMBER 18, 2018
RECOMMENDED ACTION: Appoint as follow:
FIRST NAME LAST NAME BOARD REPLACES
Everlena Oliver Arts and Culture Commission Pena Sarmiento, S.
Mike Tardif Community Redevelopment and Wood, G.
Housing Commission
Chris Schmidt Environmental & Transportation Wood, .
Advisory Committee
Steven Nguyen Historic Resources Commission McLoughlin, M.
Angie Cano Planning Commission Mendoza, B.
Art Pedroza Recreation and Parks, Board of Barrows, S.
MISCELLANEOUS ADMINISTRATION
19A. CONFIRMATION OF CLOSED SESSION ACTION(S) – City Attorney’s Office
19B. EXCUSED ABSENCES – Clerk of the Council Office
19C. STRATEGIC PLAN MONTHLY REPORT FOR NOVEMBER 2018 {STRATEGIC
PLAN NO. 5, 1}- City Manager's Office
The Strategic Plan Monthly Reports are available on the City’s website at:
https://www.santa-ana.org/cm/creating-our-future-strategic-planning-process .
RECOMMENDED ACTION: Receive and file.
19D. NONPROFIT COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION
PROCESS FOR FISCAL YEAR 2019 – 2020 {STRATEGIC PLAN NO. 5} –
Community Development Agency
RECOMMENDED ACTION: Receive and file.
19E. FISCAL YEAR 2017-18 COMPREHENSIVE ANNUAL FINANCIAL REPORT,
RELATED AUDIT REPORTS, FUND BALANCE REPORT AND GENERAL
FUNDS CARRY FORWARD {STRATEGIC PLAN NO. 4, 1} – Finance and
Management Services Agency
RECOMMENDED ACTION: Receive and file the following items:
CITY COUNCIL AGENDA 5 DECEMBER 18, 2018
1. The Auditor’s unmodified “clean” opinion letter for the fiscal year 2017-18
Audited Financial Statements included in the Comprehensive Annual
Financial Report (CAFR)
2. Government Auditing Standards (GAS) Letter
3. Audit Committee Letter
4. Air Quality Management District (AQMD) Audited Financial Statements
5. The Auditor’s report on the Appropriations Limit (GANN Limit)
6. The Auditor’s report on compliance with the Statement of Investment Policy
7. List of all fund balances prepared by staff
8. List of unspent General Fund budget items carried forward from fiscal year
2017-18 to fiscal year 2018-19
19F. AUTHORIZATION TO NEGOTIATE AN EXCLUSIVE NEGOTIATING
AGREEMENT WITH CARIBOU INDUSTRIES FOR RENOVATION AND REUSE
OF THE YMCA PROPERTY LOCATED AT 203-205 W. CIVIC CENTER DRIVE
{STRATEGIC PLAN NO. 3, 5A} - Community Development Agency
Continued from the November 20, 2018 City Council meeting by a vote of 6-1 (Benavides
dissented).
RECOMMENDED ACTION: Authorize the City Manager to negotiate an
Exclusive Negotiating Agreement (ENA) for the reuse of the YMCA property with
Caribou Industries, subject to non-substantive changes approved by the City
Manager and City Attorney.
BUDGETARY MATTERS
APPROPRIATION ADJUSTMENTS
20A. APPROVE AN APPROPRIATION ADJUSTMENT AND LEASE AGREEMENT
WITH WALSH CONSTRUCTION COMPANY II, LLC FOR OFFICE SPACE AT
THE SANTA ANA REGIONAL TRANSPORTATION CENTER {STRATEGIC
PLAN NO. 3, 2C} – Public Works Agency
RECOMMENDED ACTIONS:
1.Authorize the City Manager and Clerk of the Council to execute a site lease
agreement with Walsh Construction, to compensate the City $8,055 per month,
with the first month prorated at $265 per day, for the lease of 4,429 square feet of
office space located at the Santa Ana Regional Transportation Center, for the
three-year term beginning on December 19, 2018, and ending December 18, 2021,
with an option for month-to-month extensions for up to twelve months, for a
total of $375,460 in lease revenue for the entire term of the agreement, including
optional extensions, subject to non-substantive changes approved by the City
Manager and City Attorney (AGMT. No. 2018-XXX).
CITY COUNCIL AGENDA 6 DECEMBER 18, 2018
2.Approve an appropriation adjustment. (Requires five affirmative votes).
APPROPRIATION ADJUSTMENT NO. 2019 - 052 - Recognizing Fiscal Year 2018-
19 lease income in the amount of $40,275 into the SARTC Operations Rental-Walsh
Construction Revenue Account and appropriating the same amounts to the SARTC
Operations Contractual Services expenditure account.
20B. APPROVE AN APPROPRIATION ADJUSTMENT AND EXECUTE LEASE
AGREEMENT WITH PGH WONG ENGINEERING, INC. FOR OFFICE SPACE AT
THE SANTA ANA REGIONAL TRANSPORTATION CENTER {STRATEGIC
PLAN NO. 3, 2C} – Public Works Agency
RECOMMENDED ACTIONS:
1.Authorize the City Manager and Clerk of the Council to execute a site lease
agreement with PGH Wong Engineering, Inc., to compensate the City $5,000
per month, with the first month prorated at $165 per day, for the lease of 2,507
square feet of office space located at the Santa Ana Regional Transportation
Center, for the three-year term beginning on December 19, 2018, and ending
December 18, 2021, with an option for two one-year extensions, for a total of
$300,230 in lease revenue for the entire term of the agreement, including optional
extensions, subject to non-substantive changes approved by the City Manager
and City Attorney (AGMT. No. 2018-XXX).
2.Approve an appropriation adjustment. (Requires five affirmative votes).
APPROPRIATION ADJUSTMENT NO. 2019 - 053 - Recognizing Fiscal Year 2018-
19 lease income in the amount of $32,145 into the SARTC Operations Rental-PGH
Wong Engineering Revenue Account and appropriating the same amounts to the
SARTC Operations Contractual Services expenditure account.
SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES
22A. AWARD PURCHASE ORDER TO LOS ANGELES TRUCK CENTERS, LLC, FOR
TWO COMPRESSED NATURAL GAS CRANE TRUCKS (SPECIFICATION NO. 18-
078) {STRATEGIC PLAN NO. 6, 2} - Finance and Management Services Agency; and
Public Works Agency
RECOMMENDED ACTION: Authorize a one-time purchase and payment of
purchase order to Los Angeles Truck Centers, LLC, for the procurement of two
compressed natural gas crane trucks in the amount of $683,310, plus a contingency
of $10,000, for a total amount not to exceed $693,310, subject to non-substantive
changes approved by the City Manager and City Attorney.
22B. CONTRACT AWARD TO ENTERPRISE FLEET MANAGEMENT FOR 50 LEASED
VEHICLES (SPECIFICATION NO. 18-093) {STRATEGIC PLAN NO. 1, 5; 5, 3; 5 ,4} -
CITY COUNCIL AGENDA 7 DECEMBER 18, 2018
Finance and Management Services Agency; Planning and Building Agency; and Police
Department
RECOMMENDED ACTION: Award a contract to Enterprise Fleet Management
for 50 leased vehicles for a three-year period expiring December 31, 2021, with
provisions for two, one-year renewals exercisable by the City Manager, in an annual
amount not to exceed $485,092 inclusive of a 10% contingency in the amount of
$44,099, subject to non-substantive changes approved by the City Manager and City
Attorney.
AGREEMENTS
25A. APPROVE AN AMENDMENT TO CHANGE THE TERM OF THE AGREEMENT
WITH PLACEWORKS TO PROVIDE AN ENVIRONMENTAL ASSESMENT,
RECREATIONAL VALUE ASSESSMENT AND NATIONAL PARK SERVICE
DOCUMENTS FOR A LAND EXCHANGE, RELATED TO CENTENNIAL PARK
{STRATEGIC PLAN NO. 5, 4A} – Parks, Recreation and Community Services Agency
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute an amendment to change the term of the agreement with
Placeworks with no change in compensation, from December 31, 2018 to November
5, 2019 to provide an environmental assessment, recreational value assessment and
additional documents required by the National Park Service for review of a land
exchange between the Rancho Santiago Community College site and various park
sites, subject to non-substantive changes approved by the City Manager and City
Attorney (AGMT. No. 2018-XXX).
25B. APPROVE AGREEMENT WITH ADVANCED TECHNOLOGY INFORMATION
MANAGEMENT SYSTEMS FOR JAIL MANAGEMENT SYSTEM MAINTENANCE
{STRATEGIC PLAN NO. 1, 4A} – Police Department
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute a three-year agreement with Advanced Technology Information
Systems (ATIMS), for the period of December 19, 2018 through December 18, 2021,
for software maintenance and customer support in an amount not to exceed
$290,591 (including a $210,591 base agreement, $55,000 of interface enhancements,
and a $25,000 contingency), subject to non-substantive changes approved by the
City Manager and City Attorney (AGMT. No. 2018-XXX).
25C. APPROVE AN AGREEMENT WITH LEXISNEXIS COPLOGIC SOLUTIONS, INC.
FOR ONLINE POLICE REPORT SYSTEM {STRATEGIC PLAN NO. 1, 3A} – Police
Department
RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the
Council to execute a three-year agreement with LexisNexis Coplogic Solutions,
Inc. for the period of January 1, 2019 through October 31, 2021 to provide access to
CITY COUNCIL AGENDA 8 DECEMBER 18, 2018
its Desk Officer Reporting System (Order 1), and provide Collision Report
Distribution Services (Order 2) for the period of January 1, 2019 through December
31. 2021, in an amount not to exceed $56,435.85, subject to non-substantive changes
by the City Manager and City Attorney (AGMT. No. 2018-XXX).
25D. APPROVE A LEASE AGREEMENT WITH GREATAMERICA FINANCIAL
SERVICES FOR CRIME SCENE MAPPING HARDWARE AND SOFTWARE
{STRATEGIC PLAN NO. 1, 1F} – Police Department
RECOMMENDED ACTIONS:
1. Authorize the City Manager and the Clerk of the Council to execute the attached
four-year agreement with Precision Survey Supply for the period of December 18,
2018 through December 17, 2022 for Crime Scene Mapping hardware and
software, subject to non-substantive changes approved by the City Manager and
City Attorney (AGMT. No. 2018-XXX).
2. Authorize the City Manager and the Clerk of the Council to execute the attached
four-year lease agreement with GreatAmerica Financial Services for the period of
December 18, 2018 through December 17, 2022 for Crime Scene Mapping
hardware and software in the amount of $110,009.55 subject to non-substantive
changes approved by the City Manager and City Attorney (AGMT. No. 2018-
XXX).
25E. APPROVE AMENDMENT TO AGREEMENT WITH VOLTAIC FOR
INSTALLATION, NETWORKING AND MAINTENANCE OF SIX ADDITIONAL
ELECTRIC VEHICLE CHARGING STATIONS (SPECIFICATION NO. 17-109)
{STRATEGIC PLAN NO. 6, 2} – Finance and Management Services Agency
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute an amendment to the agreement with Voltaic, for the purchase,
installation, networking, and maintenance warranty of six additional electric vehicle
charging stations at various City locations in a total amount not to exceed $142,306,
subject to non-substantive changes approved by the City Manager and City Attorney
(AGMT. No. 2018-XXX).
25F. APPROVE AMENDMENT TO THE EMERGENCY SOLUTIONS GRANT
SUBRECIPIENT MEMORANDUM OF UNDERSTANDING WITH SANTA ANA
POLICE DEPARTMENT HOMELESS EVALUATION ASSESSMENT RESPONSE
TEAM (HEART) PROGRAM {STRATEGIC PLAN NO. 1, 6; 5, 4; 5, 6} – Community
Development Agency
RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the
Council to execute an amendment to the Emergency Solutions Grant Subrecipient
Memorandum of Understanding with the Santa Ana Police Department HEART
program, increasing the amount for program year July 1, 2018 – June 30, 2019 by
CITY COUNCIL AGENDA 9 DECEMBER 18, 2018
$31,000, for a total aggregate amount not to exceed $78,627, subject to non-
substantive changes approved by the City Manager and City Attorney (AGMT. No.
2018-XXX).
25G. APPROVE AMENDMENT TO SUBRECIPIENT AGREEMENT WITH MERCY
HOUSE LIVING CENTERS, INC. FOR RAPID RE-HOUSING ACTIVITIES
{STRATEGIC PLAN NO. 1, 6; 5, 4; 5, 6} – Community Development Agency
RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the
Council to execute an amendment to the Emergency Solutions Grant subrecipient
agreement with Mercy House Living Centers, Inc., increasing the amount for
program year July 1, 2018 – June 30, 2019 by $44,000, for a total aggregate amount
not to exceed $161,736.50, subject to non-substantive changes approved by the City
Manager and City Attorney (AGMT. No. 2018-XXX).
25H. APPROVE AMENDMENT TO SUBRECIPIENT AGREEMENT WITH 2-1-1
ORANGE COUNTY FOR INTERIM HOMELESS SHELTER {STRATEGIC PLAN
NO. 1, 6; 5, 4; 5, 6} – Community Development Agency
RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the
Council to execute an amendment to the Emergency Solutions Grant subrecipient
agreement with 2-1-1 Orange County, increasing the amount for program year July
1, 2018 – June 30, 2019 by $10,282.68, for a total aggregate amount not to exceed
$24,555.68, subject to non-substantive changes approved by the City Manager and
City Attorney (AGMT. No. 2018-XXX).
25I. APPROVE PURCHASE AGREEMENT FOR REAL PROPERTY ACQUISITION
LOCATED AT 2246 S. OAK STREET (APN 016-101-28) FOR WARNER AVENUE
IMPROVEMENTS PHASE 1 (PROJECT NO. 14-6802) (NON-GENERAL FUND)
{STRATEGIC PLAN NOS. 6, 1G; 3, 2C} – Public Works Agency
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute Purchase Agreement for the real property located at 2246 S. Oak
Street (APN 016-101-28), full acquisition and goodwill (if any) in the amount of
$465,000 with Oscar Gomez, subject to nonsubstantive changes approved by the
City Manager and City Attorney (AGMT. No. 2018-XXX).
25J. APPROVE AGREEMENTS WITH HENNESSEY & HENNESSEY LLC AND
INTEGRA REALTY RESOURCES – LOS ANGELES FOR ON-CALL RIGHT-OF-
WAY APPRAISAL SERVICES (NON-GENERAL FUND) {STRATEGIC PLAN NO.
6, 1G} - Public Works Agency
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute two agreements with the firms listed below to provide on-call
right-of-way property appraisal services for three-year terms beginning December
CITY COUNCIL AGENDA 10 DECEMBER 18, 2018
18, 2018, and expiring December 17, 2021, with provisions for two, one-year
extensions exercisable by the City Manager and the City Attorney, for a total
aggregate amount not to exceed $400,000 for the two contracts combined, for the
term of the contract, including the optional extensions, subject to non-substantive
changes approved by the City Manager and the City Attorney:
1.With Hennessey and Hennessey LLC. (AGMT. No. 2018-XXX) and
2.With Ellis Group, Inc. dba Integra Realty Resources – Los Angeles (AGMT. No.
2018-XXX)
In order to provide the best services to the City, staff will endeavor to distribute
work equally among the two consultants, but reserves the right to assign more work
to one consultant over another based on type of work, availability of staff, schedule
limitations, and performance, among other factors.
25K. APPROVE THE THIRD AMENDMENT TO THE OC STREETCAR DESIGN
COOPERATIVE AGREEMENT (NONGENERAL FUND) (PROJECT NO. 17-6766)
{STRATEGIC PLAN NOS. 3, 2C & 4B; 6, 1G} – Public Works Agency; and Planning and
Buiilding Agency
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute a third amendment to the cooperative agreement (C-5-3583) with
the Orange County Transportation Authority for design of the OC Streetcar Project,
to reflect the joint acquisition of properties for the OC Streetcar Maintenance and
Storage Facility site, subject to nonsubstantive changes approved by the City
Manager and City Attorney (AGMT. No. 2018-XXX).
25L. APPROVE A MONTH-TO-MONTH AGREEMENT EXTENSION WITH TSCM
CORPORATION FOR PRESSURE WASHING SERVICES AT THE SANTA ANA
REGIONAL TRANSPORTATION CENTER {STRATEGIC PLAN NO. 6, 1, C} –
Public Works Agency
RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the
Council to execute an agreement extension with TSCM Corporation to provide
power washing and sweeping services at the Santa Ana Regional Transportation
Center on a month-to-month automatic extension basis, effective January 1, 2019, in
an amount not to exceed $2,975 per month for up to six months, subject to
nonsubstantive changes approved by the City Manager and City Attorney (AGMT.
No. 2018-XXX).
25M. APPROVE AN AMENDMENT TO COOPERATIVE AGREEMENT WITH OCTA
FOR KRAEMER BOULEVARD/ GLASSELL STREET/GRAND AVENUE TRAFFIC
SIGNAL SYNCHRONIZATION PROJECT (PROJECT NO. 13-6790) {STRATEGIC
PLAN NO. 6, 1B} – Public Works Agency
CITY COUNCIL AGENDA 11 DECEMBER 18, 2018
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute the first amendment to the cooperative agreement (C-3-2084)
with Orange County Transportation Authority for the Kraemer Boulevard/Glassell
Street/Grand Avenue Traffic Signal Synchronization Project, to extend the term of
the agreement for an additional six months effective until June 30, 2019, subject to
nonsubstantive changes approved by the City Manager and City Attorney (AGMT.
No. 2018-XXX).
25N. APPROVE AN AMENDMENT TO THE SOLID WASTE SERVICES AGREEMENT
WITH WASTE MANAGEMENT OF ORANGE COUNTY TO ADDRESS
IMPLEMENTATION OF ASSEMBLY BILL 1826 MANDATES COMPLIANCE
WITH MANDATORY ORGANICS RECYCLING THROUGH THE
ESTABLISHMENT OF AN INCENTIVIZED COMMERCIAL RECYCLING
PROGRAM {STRATEGIC PLAN NO. 4, 1} – Public Works Agency
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute the proposed Amendment to the Fourth Amended and Restated
Agreement for Collection and Handling of Solid Waste with Waste Management
Collection and Recycling, Inc. (dba Waste Management of Orange County), that
mitigates potential enforcement action by CalRecycle and promotes participation by
commercial and multi-family locations in mandatory organics recycling through the
establishment of an incentivized commercial recycling program to address
implementation of Assembly Bill 1826 mandates, subsidized by the City at a cost not
to exceed $627,312, including a 20 percent contingency, for the remaining term of
the agreement, beginning January 1, 2019, through June 30, 2021, including an
optional one-year extension, if needed, subject to nonsubstantive changes approved
by the City Manager and the City Attorney (AGMT. No. 2018-XXX).
25O. APPROVE OF FIRE/EMERGENCY MEDICAL SERVICES, EMERGENCY
AMBULANCE TRANSPORTATION AND RELATED SERVICES AGREEMENT
WITH CARE AMBULANCE SERVICE, INC. {STRATEGIC PLAN NO. 1, 5} –
Finance and Management Services Agency
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute and agreement with CARE Ambulance Services, Inc. to provide
emergency ambulance transportation and related services for an initial 5-year term
ending December 31, 2023, in an amount not to exceed $22,967,616 with provisions
for two optional extensions: a 3-year extension beginning January 1, 2024 and
ending December 31, 2026, in an amount not to exceed $17,028,204, followed by a
final 2-year extension beginning January 1, 2027 and ending December 30, 2028 in
an amount not to exceed $12,521,712 for a total agreement amount not to exceed
$52,517,532, including renewal options, subject to non-substantive changes
approved by the City Manager and City Attorney (AGMT. No. 2018-XXX).
25P. APPROVE RESTATED AND AMENDED LEASE AGREEMENT WITH THE
SANTA ANA UNIFIED SCHOOL DISTRICT FOR ANGELS PARK LOCATED AT
CITY COUNCIL AGENDA 12 DECEMBER 18, 2018
914 WEST THIRD STREET AND NEAL MACHANDER TENNIS CENTER
LOCATED AT THE CORNER OF FIRST STREET AND FLOWER {STRATEGIC
PLAN NO. 6, 1} – Parks, Recreation and Community Services Agency
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute a restated and amended lease agreement between the City of
Santa Ana and the Santa Ana Unified School District for Angels Park and Neal
Machander Tennis Center, which includes exercising the first extension of the no-
cost lease agreements for a 10-year period from January 15, 2019 to January 14, 2029,
subject to non-substantive changes approved by the City Manager and City Attorney
(AGMT. No. 2018-XXX).
25Q. APPROVE FIRST AMENDMENTS TO THE DOWNTOWN MERCHANTS FUND
OPERATING AGREEMENTS WITH DOWNTOWN INC. AND SANTA ANA
BUSINESS COUNCIL {STRATEGIC PLAN NO. 3, 4F} – Community Development
Agency
RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the
Council to execute First Amendments to the Downtown Merchants Fund Operating
Agreements in the amount of $200,000 ($100,000 per organization), for the period of
January 1, 2019 through December 31, 2019, subject to non-substantive changes
approved by the City Manager and City Attorney:
1.With Downtown Inc (AGMT. No. 2018-XXX) and
2.With Santa Ana Business Council (AGMT. No. 2018-XXX)
25R. APPROVE A FIRST AMENDMENT TO THE DOWNTOWN CLEAN AND SAFE
PROGRAM SERVICES AGREEMENT WITH DOWNTOWN INC. {STRATEGIC
PLAN NO. 3, 4A} – Community Development Agency
RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the
Council to execute a First Amendment to the Downtown Clean and Safe Program
Services Agreement with Downtown Inc., in the amount of $500,000 for the period of
January 1, 2019 through December 31, 2019, subject to non-substantive changes
approved by the City Manager and City Attorney (AGMT. No. 2018-XXX).
25S. AMEND AGREEMENT WITH MARKETING POWER INC. DBA ENERGY
RETROFIT CO. FOR THE INSTALLATION OF ENERGY EFFICIENT LIGHTING
FIXTURES AND CONTROLS IN THE POLICE ADMINISTRATION BUILDING
AND AMEND AGREEMENT FOR THE ON-BILL FINANCING LOAN (RFP NO.
18-069) {STRATEGIC PLAN NO. 4, 3D; 6, 2A} – Public Works Agency and Police
Department
RECOMMENDED ACTIONS:
CITY COUNCIL AGENDA 13 DECEMBER 18, 2018
1. Authorize the City Manager and Clerk of the Council to amend the agreement
with Marketing Power Inc., dba Energy Retrofit Co. for the installation of
lighting retrofits and controls in the Police Department Administration Building,
for a period through January 31, 2019, in an amount not to exceed $702,382
(AGMT. No. 2018-XXX).
2. Authorize the City Manager and Clerk of the Council, upon approval of request,
to amend the On-Bill Financing agreement with Southern California Edison to
fund the Police Department Administration Building Lighting Retrofit project,
in an amount not to exceed $587,034.
MISCELLANEOUS - BUDGET
29A. DONATION AGREEMENTS WITH VARIOUS ORGANIZATIONS TO SUPPORT
COMMUNITY EVENTS AND PROGRAMS {STRATEGIC PLAN NO. 5, 4} – Council
Item
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute agreements with various organizations in support of their
community events and programs, subject to non-substantive changes approved by
the City Manager and the City Attorney, as follows:
1. Charitable Ventures of Orange County in support of the Wilshire Square
Neighborhood Association’s annual holiday parade, open to the community,
that occurred December 2, 2018, in a one-time donation amount of $1,000
(Mayor Pulido);
2. Santa Ana Athletic Foundation in support of the Orange County’s Grappling
program that supports free wrestling instruction and tutoring for students K-12,
in a one-time donation amount of $1,000 (Former Mayor Pro Tem Martinez);
3. Charitable Ventures of Orange County in support of the Artesia Pilar
Neighborhood Association’s annual holiday celebration, open to the
community, that occurred December 10, 2018, in a one-time donation amount of
$250 (Councilmember Solorio);
4. Santa Ana College Foundation in the President’s Circle that provides students
with success initiatives and academic support, in a one-time donation amount of
$1,000 (Former Councilmember Benavides);
5. Charitable Ventures of Orange County in support of the Artesia Pilar
Neighborhood Association’s annual holiday celebration, open to the
community, that occurred December 10, 2018, in a one-time donation amount of
$500 (Mayor Pro Tem Villegas);
6. Charitable Ventures of Orange County in support of the Santa Anita
Neighborhood Association’s annual holiday celebration, open to the
CITY COUNCIL AGENDA 14 DECEMBER 18, 2018
community, that occurred December 10, 2018, in a one-time donation amount of
$150 (Mayor Pro Tem Villegas);
7. Second Chance Orange County in support of on-going program costs that
provide workforce and life skills services to highly at risk youth, homeless
individuals, and people with substance abuse issues, in a one-time donation
amount of $500 (Mayor Pro Tem Villegas).
**END OF CONSENT CALENDAR**
ADMINISTER OATH OF OFFICE TO THE NEWLY APPOINTED COMMISSIONERS:
Arts and Culture Commission
Everlena Oliver
Community Redevelopment and Housing Commission
Mike Tardif
Environmental and Transportation advisory Committee
Nancy Sandoval Bailon, and
Chris Schmidt
Historic Resources Commission
Steven Nguyen
Planning Commission
P. David Benavides, and
Angie Cano
Board of Recreation and Parks
Angie Gomez, and
Art Pedroza
BUSINESS CALENDAR
RESOLUTIONS
55A. RESOLUTION AND AUTHORIZATION TO SUBMIT FISCAL YEAR 2018-2019
PROJECT W BUS STOP AMENITIES IMPROVEMENT GRANT FUNDING
APPLICATIONS {STRATEGIC PLAN NO. 6, 1G} – Public Works Agency
CITY COUNCIL AGENDA 15 DECEMBER 18, 2018
RECOMMENDED ACTION: Adopt a resolution.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
AUTHORIZING THE EXECUTIVE DIRECTOR OF PUBLIC WORKS OR
DESIGNEE TO SUBMIT GRANT APPLICATIONS FOR PASSENGER AMENITY
IMPROVEMENTS AT 35 BUS STOP LOCATIONS TO THE ORANGE COUNTY
TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE PROJECT W
SAFE TRANSIT STOPS PROGRAM, AND IF AWARDED, AUTHORIZING THE
EXECUTIVE DIRECTOR OF PUBLIC WORKS OR DESIGNEE TO EXECUTE
ALL DOCUMENTS REQUIRED TO ACCEPT THE GRANT FUNDS AND
AMENDING THE BUDGET ACCORDINGLY FOR FISCAL YEAR 2018-2019 TO
REFLECT SUCH GRANT AWARD
55B. RESOLUTION TO ADOPT AND APPROVE FOR SUBMISSION THE 2017/18
MEASURE M2 YEAR-END EXPENDITURE REPORT TO CONTINUE
RECEIVING COMPREHENSIVE TRANSPORTATION FUNDING PROGRAM
FUNDS {STRATEGIC PLAN NO. 6, 1G} – Public Works Agency
RECOMMENDED ACTION: Adopt a resolution.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
ADOPTING AND APPROVING FOR SUBMISSION THE FY 2017/18 MEASURE
M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA
55C. RESOLUTION TO AMEND THE CLASSIFICATION AND COMPENSATION
PLAN TO ADD THE POSITIONS OF RISK MANAGEMENT ANALYST, HUMAN
RESOURCES CLERK, PRINCIPAL HUMAN RESOURCES ANALYST AND TO
CHANGE BENEFITS AND COMPENSATION SUPERVISOR TO BENEFITS AND
COMPENSATION MANAGER {STRATEGIC PLAN NO. 7, 6} – Human Resources
Department
RECOMMENDED ACTION: Adopt a resolution.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO
AMEND RESOLUTION NO. 2015-026 TO EFFECT CERTAIN CHANGES TO THE
CITY’S BASIC CLASSIFICATION AND COMPENSATION PLANS
55D. RESOLUTION TO ESTABLISH A PILOT PROGRAM FOR THE LIMITED USE OF
ELECTRIC SCOOTERS IN SANTA ANA {STRATEGIC PLAN NOS. 3.1, 5.2} –
Public Works Agency
RECOMMENDED ACTIONS:
1. Adopt a resolution.
CITY COUNCIL AGENDA 16 DECEMBER 18, 2018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
AUTHORIZING A PILOT PROGRAM TO ALLOW THE LIMITED USE OF
ELECTRIC SCOOTERS TO GAIN PUBLIC AND BUSINESS COMMUNITY
FEEDBACK AND COLLECT USE DATA WHICH WILL ALLOW POLICY
GUIDELINE FORMULATION FOR POTENTIAL REVISIONS RELATED TO
ELECTRIC SCOOTER USE
2. Approve an appropriation adjustment. (Requires five affirmative votes).
APPROPRIATION ADJUSTMENT NO. 2019-051 - Recognizing Fiscal Year 2018-19
shared-use electric scooter permit fees in the estimated amount of up to $1,296.48 into
the Residential Street Improvement-Miscellaneous Receipts account and appropriating
the same to the Residential Street Improvement-Reserve Appropriation expenditure
account.
REPORTS
65A. APPROVE THE BUDGET CALENDAR FOR FISCAL YEAR 2019-2020
{STRATEGIC PLAN NO. 4, 1} – Finance and Management Services Agency
RECOMMENDED ACTION: Approve the Budget Calendar for Fiscal Year 2019-
2020.
65B. APPROVE THE ANNUAL CALENDAR OF REGULAR CITY COUNCIL
MEETINGS FOR 2019 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office
RECOMMENDED ACTIONS:
1. Review calendar of regularly scheduled City Council Meetings in 2019.
2. Cancel the regularly scheduled City Council meeting scheduled for January 1,
2019, due to New Year’s Day holiday.
3. At the pleasure of the City Council and in keeping with past practice, select a
meeting date in July and/or August and cancel.
4. Direct staff to post Notice of Cancellation(s). The City Council hereby waives
notice of said meetings as required by the government code.
65C. BIENNIAL REVIEW AND APPOINTMENT OF REGIONAL BOARD
REPRESENTATIVES {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office
RECOMMENDED ACTIONS:
CITY COUNCIL AGENDA 17 DECEMBER 18, 2018
1. Review the regional board appointment list and appoint members and alternates
to serve as representatives to various outside agencies through December 2020
(or specific term where noted); and,
2. Adopt a resolution designating and appointing a representative to the Orange
County Fire Authority's Board of Directors, if necessary; and,
3. Direct the Clerk of the Council to update and post the Fair Political Practices
Commission (FPPC) Form 806 (Agency Report of Public Official Appointments)
on the City's website.
PUBLIC HEARINGS
75A. ADOPT RESOLUTION WITH CORRECTIONS TO THE ADOPTED
MISCELLANEOUS FEES FOR DEVELOPMENT PROJECT REVIEW FEES FOR
FISCAL YEAR 2018-2019 {STRATEGIC PLAN NO. 4, 2A} – Planning and Building
Agency
Legal Notice published in the Orange County Reporter on December 7 and 14, 2018.
RECOMMENDED ACTION: Adopt a resolution.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
MODIFYING THE UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR
DEVELOPMENT PROJECT REVIEW FEES FOR FISCAL YEAR 2018-2019
REVISED
75B. 2019 DOWNTOWN BUSINESS IMPROVEMENT DISTRICT ASSESSMENT
{STRATEGIC PLAN NO. 3, 4F} – Community Development Agency
Legal Notice published in the Orange County Reporter on December 7, 2018.
RECOMMENDED ACTION:
1. Conduct a public hearing to consider all protests regarding the intention to levy
an assessment for 2019 for the Downtown Santa Ana Business Improvement
District.
2. Review any written protests filed prior to the close of the public hearing and
determine whether they constitute a majority protest.
3. If the Council determines that no valid majority protest was lodged, adopt a
resolution confirming the Assessment Report and levying the assessment for
2019.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
LEVYING AN ASSESSMENT FOR THE DOWNTOWN SANTA ANA
BUSINESS IMPROVEMENT DISTRICT FOR CALENDAR YEAR 2019
CITY COUNCIL AGENDA 18 DECEMBER 18, 2018
JOINT SESSIONS OF THE CITY COUNCIL AND THE HOUSING AUTHORITY
80A. RECEIVE AND FILE HOUSING SUCCESSOR ANNUAL REPORT FOR FY 2017-18
– LOW AND MODERATE INCOME HOUSING ASSET FUND {STRATEGIC
PLAN NO. 5, 1} – Community Development Agency
RECOMMENDED ACTIONS: Receive and file.
COUNCIL AGENDA ITEMS
Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on
the City Council Agenda to be considered by the City Council.
85A. RECEIVE STAFF UPDATE REGARDING INSTALLATION OF THE SECURITY
CAMERAS THAT WERE APPROVED ON AUGUST 15, 2017, AS WELL AS
PROVIDE STAFF DIRECTION ON NEED TO INSTALL SECURITY CAMERAS AT
REMAINING CITY PARKS – Councilmember Solorio
85B. DIRECT STAFF TO CONSIDER A RESOLUTION CONDEMNING THE TRUMP
ADMINISTRATION'S ANNOUNCEMENT TO PURSUE THE DEPORTATION OF
THOUSANDS OF VIETNAMESE REFUGEES THAT FLED TO THE UNITED
STATES IN THE AFTERMATH OF THE VIETNAM WAR - Councilmember
Sarmiento and Mayor Pro Tem Villegas
HOUSING AUTHORITY MEETING (Blue Agenda)
COMMENTS
PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City
Council Meeting Information page for details).
90A. CITY MANAGER’S COMMENTS
90B. CITY COUNCILMEMBER COMMENTS
1.AB1234 DISCLOSURE - This is the time for members of the Council to provide a
brief oral report on any conference, meeting or travel paid for by the City. If more than
one Councilmember attended the same event, the Mayor may designate one attendee to
give the report.
CITY COUNCIL AGENDA 19 DECEMBER 18, 2018
2.ORAL REPORTS – COUNCIL COMMITTEES AND REGIONAL BOARDS
ADJOURNMENT - The regular meeting scheduled for January 1, 2019 will be canceled due holiday.
The next regular meeting of the City Council will be held on Tuesday, January 15,
2019 at 5:00 p.m. for the Closed Session Meeting immediately followed by the
Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic
Center Plaza, Santa Ana, California.
FUTURE AGENDA ITEMS
• 2019 Council Committee Meeting Schedule
• Mid-Year Budget Review
• Policy on Use of General Reserve and Enterprise Funds
CITY COUNCIL AGENDA 20 DECEMBER 18, 2018