HomeMy WebLinkAbout22B - UPGRADE PD COMMAND VEHICLEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 5, 2019
TITLE:
AWARD PURCHASE ORDER TO
GOLDEN STATE AUDIO VIDEO, INC.
FOR TECHNOLOGY UPGRADES TO
POLICE COMMAND POST VEHICLE
($37,100)
(SPECIFICATION NO. 19-003)
(STRATEGIC PLAN NO. 1, 1J)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Golden State Audio Video, Inc.
for technology upgrades to the Santa Ana Police Department's Mobile Command Post vehicle in
the amount of $37,100, subject to non -substantive changes approved by the City Manager and
City Attorney.
DISCUSSION
The United States Department of Homeland Security, Office of Grants and Training has developed
the Urban Areas Security Initiative (UASI) funding program. This initiative was designed to
enhance the domestic preparedness of urban areas by ensuring that all emergency first responders
have adequate and appropriate equipment and training to prevent, respond to, and recover from
acts of terrorism. Santa Ana has been designated as an Urban Area Core City since 2003. As
such, for certain grant years, Santa Ana is responsible for purchasing equipment and providing
training to the other 34 jurisdictions in Orange County.
In 2006, the Anaheim/Santa Ana Urban Area procured five Mobile Command Posts (MCP's) which
would be hosted by the five largest municipalities in Orange County (Anaheim, Cypress, Huntington
Beach, Irvine, and Santa Ana). A gap was identified in response capabilities and the ability of
public safety agencies to mobilize and deploy incident management staff to large scale planned or
unplanned events within the region.
In 2014, the existing technology (i.e. fax machine/printer, video displays, etc.) was out of date, and
some of it no longer performed as intended, or was no longer serviceable. Golden State
Audio/Video was selected to perform upgrades to sustain and in some instances, enhance the
capabilities of the MCP when managing critical incidents. Technology such as communications
(phones/satellite/wireless access points, etc.) play a vital role in the mission of incident
management. This mission in a mobile environment is even more challenging due to the lack of
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Award Purchase Order for Technology Upgrades to the SAPID Mobile Command Post Vehicle
March 5, 2019
Page 2
hardened infrastructure support, permanent staff, and other resources available in a fixed location
(i.e. Police Administration Building).
Today, the MCP faces similar challenges in that some of the technology that allows critical
functions is no longer running, or sustainable. Communications equipment needs to be replaced,
as well as computers that run important incident management or situational awareness software.
The command vehicle's model year is 2005 and has an expected remaining useful life of a
minimum of ten years. The integrity of the vehicle structure itself is still in very good condition. The
City desires to hire Golden State Audio Video, Inc. to once again, perform needed technology
upgrades to the MCP.
As stated, Golden State Audio Video, Inc. performed the original upgrade project in 2014, and was
required to learn the architecture and manufacturer's design of the vehicle in order to complete
their work. After much research, there were no vendors specializing in the installation of
customized technology solutions within the recreational vehicle framework. Selecting a different
vendor at this juncture would require they also learn detailed architecture which would increase the
timeline of the project. Additionally, the current vendor will be integrating new technology with their
previous work, and have the necessary skillsets to complete this seamlessly.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #1 Community Safety, Objective #1
(Modernize the Community Policing philosophy to improve customer service, crime prevention and
traffic/pedestrian/bicycle safety), Strategy J (Partner with downtown business and merchant
associations to enhance security measures and provide a safe environment (e.g. video
surveillance, additional security and police efforts, etc.).
FISCAL IMPACT
Funds in the amount of $37,100 are available in FY 2018-19 in the Police Department's Field
Operations account (no. 01114420- 66400).
nm
Chief of Police
Santa Ana Police Department
EG/OL
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
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