HomeMy WebLinkAbout22D - CONFINED SPACE AND RESCUE EQUIPREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 5, 2019
TITLE:
AWARD PURCHASE ORDERS FOR
CONFINED SPACE AND RESCUE
EQUIPMENT ($274,000)
(SPECIFICATION NO. 18-097)
(STRATEGIC PLAN NO. 6,2)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1n Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase orders for confined space and rescue
equipment and equipment inspection services for a total aggregate amount not to exceed
$274,000, subject to non -substantive changes approved by the City Manager and City Attorney,
with the following vendors:
Vendor Location
Alistair Fire Equipment Arcadia
L.N. Curtis and Sons Oakland
National Safety Services Inc. Huntington Beach
DISCUSSION
The Public Works Agency, Water Resources Division, operates and maintains various pump,
reservoir, and valve assets which are located in spaces that are defined as confined space. In
accordance with Occupational Safety and Health Administration, entry into confined spaces
requires staff to be specifically trained and equipped with appropriate safety gear. The proposed
equipment purchase is necessary for staff to continue to perform day-to-day water and sewer
system maintenance and inspection activities in a safe and regulatory -compliant manner. All
items will be serialized and annual equipment inspections will be conducted to ensure
compliance with safety provisions and standards.
The Notice Inviting Bids was advertised on November 28, 2018, on the City's online bid
management and publication system. A summary of the bid invitation and bids received is as
follows:
495 Vendors were notified
8 Santa Ana vendors were notified
10 Vendors downloaded the bid packet
3 Bids received
0 Bids received from Santa Ana vendors
22D-1
Award Purchase Orders for Confined Space Vehicle Rescue Equipment
March 5, 2019
Page 2
Bids were opened on December 19, 2018, and evaluated (Exhibit 1). The bids received from the
recommended vendors are responsive to the specifications and meet the City's requirements.
Over 100 different line items, such as self-contained breathing apparatus packs, helmets and
headlamps, intrinsically safe blowers, rope rescue hardware, davit hoist systems, radios, and
multigas detectors, were categorized into ten sections and put out to bid. To optimize savings
and stay within the authorized budget, each vendor will be issued a purchase order for the
categories in which they are the lowest bidder.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $274,000 are available for expenditure in FY 2018-19 Water Utility
Production and Supply account (No. 06017640-66400). All items will be purchased and
encumbered in FY 2018-19.
FSS/SM I
Exhibit: 1. Abstract of Bid
22D-2
*bo 41
APPROVED AS TO FUNDS AND ACCOUNTS:
Fuad Sweiss, PE, PLS
Executi a Director
Public orks Agency
Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
FSS/SM I
Exhibit: 1. Abstract of Bid
22D-2
*bo 41
ABSTRACT OF BIDS
CONFINED SPACE VEHICLE RESCUE EQUIPMENT (18-097)
AIIStar Fire Equipment L.N. Curtis and Sons National Safety Services Inc.
Arcadia, CA Oakland, CA Huntington Beach, CA
CATEGORY I: SCBA
CATEGORY 2: SKA-PAILS AND MISC EQUIPMENT
CATEGORY 3: MEDICAL EQUIPMENT
CATEGORY 4: HELMETS & LIGHTS
CATEGORY 5: VENTILATION
CATEGORY 6: CMC RESCUE HARDWARE
CATEGORY 7: FALL PROTECTION
CATEGORY 8: RADIOS
CATEGORY 9A: ATMOSPHERIC MONITORS
CATEGORY 98: ATMOSPHERIC MONITORS
CATEGORY 10: 5 -YEAR INSPECTION FOR EQUIPMENT
VENDORTOTAL
AGGREGATETOTAL
$26,645.40
no bid
$25,680.00
$48,028.20
no bid
$73,667.00
no bid
no bid
$843.16
$1,810.80
$1,306.80
$2,421.60
no bid
$2,235.00
$3,600.00
$346,499.00
$43,852.06
$51,135.85
no bid
$14,498.30
$15,259.00
no bid
no bid
$9,175.00
no bid
$20,648.80
$34,080.20
no bid
no bid
$12,129.60
no bid
no bid
$95,000.00
$48,028.20
$82,540.96
$142,827.76
$273,396.92
The items highlighted in bold are the only items recommended for purchase.
EXHIBIT 1
22D-3
22D-4