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Home My WebLink About22A - SPEC - STRIPING SRVSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 19, 2019 TITLE: APPROVE CONTRACT AMENDMENT WITH ORANGE COUNTY STRIPING SERVICE, INC., FOR TRAFFIC LINE PAINTING AND TRAFFIC SIGN MAINTENANCE BY $460,000; AND AMEND THE TWO REMAINING RENEWALS BY $250,000 (SPECIFICATION NO. 16-075) (STRATEGIC PLAN NO. 6, 1C) CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s'Reading ❑ Ordinance on 2ndReading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER CITY MANAGER RECOMMENDED ACTION Amend the amount of the existing contract with Orange County Striping Services, Inc., for traffic line painting and sign maintenance by $460,000, for a new total annual not -to -exceed amount of $983,000 for the term expiring July 30, 2019, and amend the amount for the two remaining years by $250,000, for a new total annual amount not to exceed $773,000, subject to nonsubstantive changes approved by the City Manager and the City Attorney. DISCUSSION The Roadway Marking and Signs section of the Public Works Agency maintains approximately 400 miles of streets within the City of Santa Ana. In order to maintain a high quality of safe streets, contract services are required for the installation and removal of traffic striping, pavement markings, curb markings, and raised pavement markers, as well as the installation, removal and relocation of traffic signs. Additional funding has become available and a citywide restriping maintenance effort is proposed to improve areas in need of roadway visibility and safety for Santa Ana motorists, bicyclists and pedestrians. This effort will improve the safe and efficient flow of vehicles on all city streets by having a high visibility traffic lane system, increasing the shared roadway use among motorists, pedestrians and cyclists. This will also include the standardization and replacement of faded street signs with retroreflective signs that increase their nighttime visibility, and are in compliance with the Federal Manual on Uniform Traffic Control Devices (MUTCD). On August 2, 2016, the Santa Ana City Council awarded a one-year contract with provisions for four one-year renewals to Orange County Striping Services, Inc., in an annual amount not to exceed $523,000. As a result of the above mentioned activities, the annual not -to -exceed amount allocated to the Public Works Agency in the original contract will be exceeded. Upon evaluating 22A-1 Contract Amendment for Traffic Line Painting and Traffic Sign Maintenance March 19, 2019 Page 2 the City's options to complete the additional activities, staff recommends an amendment to the current contract. The existing contract includes the scope of work for the additional services (Exhibit 1). Moreover, Orange County Striping Service, Inc., has held the same pricing since the inception of the contract, two and a half years ago. Going through a new solicitation process would not only delay restriping areas that are in need, it may also result in higher pricing. As such, staff recommends approval of the recommended action. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). FISCAL IMPACT Funds in the amount of $460,000 are available in FY 2018-19 (April — June 2019) Public Works accounts as follows: Fund Description Account No. FY 2018-19 Gas Tax — Roadway Maintenance 02917660-62300 $250,000 Gas Tax — SBI (Project 18-6922) 05917667-66220 $210,000 Gas Tax — Roadway Maintenance TOTAL $460,000 Future years' proposed budgets will include allocations as follows: Fund Description Account No. Anticipated Expenditures FY 2019-20 (12 -months) FY 2020-21 12 -months) Pub Wks -Roadway Marking/Signs 01117625-62300 $523,000 $523,000 Gas Tax — Roadway Maintenance 02917660-62300 $250,000 $250,000 FSS/PG/SM Exhibits: 1. Bid Abstract 2. Purchase Order Contract APPROVED AS TO FUNDS AND ACCOUNTS: Kathryn Downs', CPA 4-'l 3 Executive Director � r1 Finance and Management Services Agency 22A-2 EXHIBIT 1 ITEM FOR BID16-75 (8102116) BID RESULTS COMPANY BASE BID AMOUNT ORANGE COUNTY STRIPING SERVICE, INC. ORANGE, CA $538,487 BC RENTALS (ORANGE CA) $626,700 CHRISP COMPANY FREMONT, CA $821,180 ORANGE COUNTY STRIPING SERVICE, INC. (ORANGE, CA) CITY OF SANTA ANA TRAFFIC LINE 6TRIPINQ ANIS SIGN MAINTENAN04 IPS 16.070 PRICING The undersigned declares that he/she has carefully examined the specification, and read the aeeompanyi instruction to bidders, and hereby proposes to do all the work required to complete the saidwork in acoordan with said specifications and special provisions for the unit price(s) or lump sum(s) set forth In the followli schedule. LISTED QUANTITIES ARE FOR EVAULAT*N PURPOSES AND MAY VARY FROM THE F0 FIELD QUANTITIES. ^T RQUTENE MAINTENANCR RrPaErAeu (SRreTrr�_�Rc�n-- ITEM BID ITEM 06ANTITY UQM UNIT PRICE AMOUNT 1 7 2 ... 4 Install 4" Solid Lino 1 x,000 mm 4 2gq,000 1 200 X00 _ _ 250 000. 2007 000 90q. 1 ____-_ 100,000 5,000 � 95,000 120. t,S00 - 00 0,000 50 1,036 V 20 _..�. 1,000 500 LF LFm �e LF LFPo LF LF'_ LP LF lr^ LF EA —Par Lane EA CA CA tF EA SF LF ^si '6-k^7 � (� O Oq CJ , —'� F ®�b 5 p� V6 to l21 17 -el /A I- -o v�r r� }r.•�,, M1v r Install4" Lane tine Per SA Detalj t or &6 17etali F Install 4' Doubfe Yellow lana Lima or SA Deiall r, _ ,stall ..... ...,..e..,-,�,.T m.,_.m... Install 4"Two Way Left Turn Lane Per SA Detail 5 ` Install 9' White Turn Lana Line Per -SA 2 Install 4" Lana 11, no Exten,.lon (Stripe) Per SA Detail Install 8" White Elke Lane Line Per Caltrans Detail 1g & &OA Install 12" Crosswalk and Linrit Lines (Whits or Yellow) �.'r_o.P 3 N _ Install 8 Laca prop Per SA Detail 3 paint Malian Curb/Medlin Nases S B T 8 B 10 I i 12 Install Pavement Arrows (Caltrans Type VII, 191 -„ Install Pavement Arrows (Caltrans Type I, 90' erTypa Install RR Legend &Markings (except signs) Per SA Plan 1125D *. Install Legend Letters (8' High) Install Speed Hump Chevron Marking Per $A Bid2Q plan 1131 13 14 15 16 17 Install Rii<e Lana Legend/Symbols ..,. _ hiatal! Doubfe Stripe Parking Stalls{ Install Handicap Symbols 18 19 20 Wet Sandblasting Slury Seal wq _ .. RAISED PAVEMENT MARKERS (RPM) ITEM RID ITEM L�IQUANTITY UOM UNIT �. AMOUNT PRICE 2'1 Install Type A or AY Non Reflective RPM's EA22 Install Typa C,D or t31ua 2•Way Retl�ctiva REA ..JA�.1 u) .. 23 Install Type G or N 1 -Way Reflective RPM's 200 EA L 24 Lo Remove Raised Pavement Marker 200 EA�cI 2, /�/'� —/ti SIGNS & POSTS `�-- I Sat.51S1a i1 ITEM BID ITEM QUANTITY �UOM UNIT AMOUNT .r PRICE_ 25 Install sign post (P to 10 u ' ) 20(7 25 Install sign post favor 10) 4p EA t call 27Install sign on post or street light app EA ^ ISIS h 28 Install Wga on signal mast arm or post over 15' high EA Lim l l (second level signs) at ane location 100 0 Installs aim 29 jg t on signal mast topost over high 50 EA (second level signs) at multiple locations 50 A -D 3o Install rnu tl le signs on signal mast arm or post over 50 EA h 15` high (second) at ons location . r �1 V 31 InstallUbi le signs on signal mast arm or post ever EA 15' high (second level signs) at W ti lei locations a0 M! u Remove and Install i a signs on signal mast arm ry --EA— l/ 32 or post over 98' high (second level signs) at atte 5o location S 33 Install Flexible Type K Marker _p 3A Remove sign only w 200 EA d 35 EA � Ott Remove post 100 � .._,,.._....-..�...� ._,,,. 35 Romova post with conoreto anohor bacsc In parkway 1 QO EA 87 Remove post In parkway with concrete to 5=inches 50 below grade Y 4�� 38 Furnish signs LS LS $64,000 r _39 EmergencyCail-QutfoeK'..'Lr /R cSLS g✓;�E�� _ � 0. Qr' T � R� TO" AL BAS 133 (Items 1 thru 39); tNC1T�: THE Ci".3NTftRCT klW�F317 WPLC �' A �EkO 30oW i" F T®'%AL B�S� BlL7 dtJLY. 22A-4 BC RENTALS (ORANGE CA) CITY OF SANTA ANA TRAFFIC LINE STRIPING AND SIGN MAINTENANCE BFB 16-075 PRICING The undersigned declares that he/she has carefully examined the specification, and read the accompanying instruction to bidders, and hereby proposes to do all the work required to complete the said work in accordance with said specifications and special provisions for the unit price(s) or lump Sum(s) set forth in the following schedule. LISTED QUANTITIES ARE FOR EVAULATION PURPOSES AND MAY VARY FROM THE FINAL FIELD QUANTITIES. ROUTINE MAINTENANCE — STRIPING (WATER-BASED PAINT) ITEM BID ITEM QUANTITY UOM UNIT PRICE AMOUNT 1 Install 4" Solid Line 15,000 LF — 2 Install 4" Lane Line Per SA Detail 1 or SA Detail 6 _ 1,200,000 LF 05" fes} 3 Install 4" Double Yellow Lane Line Per SA Detail 4 200,500 LF I'Sa �� ' 4 Install 4" Two Way Left Turn Lane Per SA Detail 5 250,000 LF 12, SV Wo 5 Install 8" White Turn Lane Line Per SA Detail 2 200,000 LF 6 Install 4" Lane Line Extension (Stripe) Per SA Detail 8 300 LF x (S 7 Install 6" White Bike Lane Line Per Caltrans Detail 39 10,000 LF & 39A (i3�Ci fr�3 8 -- Install 12" Crosswalk and Limit Lines (White or Yellow) 190,000 LF 9 nstall 8" Lane DropPer SA Detail 3 5,000 LF u) a� ( 410Mnt Median Curb/Median Noses — 35,000 LF _ YS_ ep 7D 11"rr} Install Pavement Arrows (Caltrans Type VII; 13') 120 LF IP LL Install Pavement Arrows (Caltrans Type 1, 10' or Type 2,500 EA i "° F12 IV, 8') H } 9-'013 Install RR Legend & Markings (except signs) Per SA 90 Per ')g Plan 1125D Lane IW3 14 Install Legend Letters (8' High) _ 9,000 EA E j _�zrtAk?.4 15 Install Speed Hump Chevron Marking Per SA Std 20 EA �7 Plan 1131 �b } 16 Install Bike Lane Legend/Symbols 50 EA? IZca 17 Install Double Stripe Parking Stalls 1,000 LF 18 Install Handicap Symbols 20 EA 19 Wet Sandblasting 1,000 SIF 2 0 ? ` 20 Slury Seal 500 LF RAISED PAVEMENT MARKERS (RPM) ITEM BID ITEM QUANTITY UOM UNIT PRICE AMOUNT 21 Install Type A or AY Non Reflective RPM's 400 EAI;jCC 22 Install Type C,D or Blue 2 -Way Reflective RPM's 500 EA- [ r} 22A-5 23 Install Type G or H 1-WayReflective RPM's 200 EA d r 24 Remove Raised Pavement Marker 200 EA 4 u 71,10 SIGNS & POSTS ITEM BID ITEM QUANTITY UOM UNIT PRICE AMOUNT 25 _ Install sign post (up to 10') 200 EA fi e^ 2e, 26 Install sign post (over 10') 40 EA 27 Install sign on post or street light 300 EA qD ( lox 28 Install sign on signal mast ann or post over 16' high 100 EA D ub (second level signs) at one location' r 29 Install sign on signal mast arm or post over 16' high 50 EA joo- LC1 `? (second level signs) at mul le locations _ 30 Install multiple signs on signal mast arm or post over _ 50 EA � �brci 16' high (second level signs) at one location 31 Install multiple signs on signal mast arm or post over 50 EACs 16' high (second level signs) at multi le locations / Remove and Install multiple signs on signal mast arm EA 32 or post over 16' high (second level signs) at one 50 (o location lux) 33 Install Flexible Type K Marker 50 EA 99 I 34 Remove sign only 2p0 EAQ 35 Remove post 100 EA i0 "%r4-(0 36 Remove post with concrete anchor base in parkway 100 EA s 1 �� 37 Remove post in parkway with concrete to 6-inches 50 EA I' below grade 38 Furnish signs LS LS ----------- $60,000 39 Emergency Call-Out (Repair/Replace Sign/Post) 10 EA MbkO Wo OTAL BASE BID (Items 1 thru 39): $ t' OTE: THE CONTRACT AWARD WILL BE BASED ON THE TOTAL BASE BID ONLY. 22A-6 CHIRISP COMPANY (FREMONT, CA) CITY OF SANTA ANA TRAFFIC LINE STRIPING; AND SIGN MAINTENANCEHRP COMPANY IFB 16.075 R 0. BOX 136€ FRI;P ONT, CA. PRICING The undersigned declares that he/she has carefully examined the specification, and read the accompanying instruction to bidders, and hereby proposes to do all the work required to complete the said work in accordance with said specifications and special provisions for the unit price(s) or lump sum(s) set forth in the following schedule. LISTED QUANTITIES ARE FOR EVAULATION PURPOSES AND MAY VARY FROM THE FINAL FIELD QUANTITIES. ROUTINE MAINTENANCE -- STRIPING (WATER-BASED PAINT) ITEM BID ITEM QUANTITY UOM UNIT PRIGE AMOUNT 1 Install 4" Solid Line 15,000 LF Joe Jit . 2 Install 4" Lane Line Per SA Detail 1 or SA Detail 6 1,200,000 LF 3 Install 4" Double Yellow Lane Line Per SA Detail 4 200,500 LF ((, 3� 090, 99 4 _ Install 4" Two Way Left Tum Lane Per SA Detail 5 250,000 LF / .610 5 Install 8" White Turn Lane Line Per SA Detail 2 200,000 LF m( 6 Install 4" Lane Line Extension (Stripe) Per SA Detail 8 300 LF D p 7 Install 6" While Bike Lane Line Por Caltrans Detail 39 & 39A — 10,000 LF 1700 8 Install 12" Crosswalk and Limit Lines (White or Yellow) 190,000 LF J - - It 9 10 Install 8" Lane Drop Per $A Detail 3 Paint Median Curb/Median Noses 5,000 35,000 LF LF -Ve 35-,000 Ix 11 12 install Pavement Arrows (Caltrans Type VII, IT) Install Pavement Arrows (Caltrans Type I, 1O'er Type 120 2,500 LF EA aur Cam" 13 Install RR Legend & Markings (except signs) Per SA Plan 1125D 90 Per Lane 70, 14 15 Install Legend Letters (8' High) Install Speed Hump Chevron Marling Per SA Std Plan '1131 9,000 20 EA EA �. ur. 0oo° 16 Install Bike Lane Legend/Symbols 50 EA g f 17 Install Double Stripe Parking Stalls 1,000 LF(} VOL-. 40 18 Install Handicap Symbols 20 EA 51 19 Wet Sandblasting 1,000 SF J. 1 20 _ Story Seal 500 LF _ (j,' P'_ RAISED PAVEMENT MARKERS (RPM) ITEM BID ITEM' QUANTITYUOM UNIT PRICE AMOUNT 21 Install Type A or AY Non Reflective RPM's 400 EA 22 Install Type C,D or Blue 2 -Way Reflective RPM's _ 500 EA�o 23 Install Type G or H 1 -Way Reflective RPM's 200 EA .3. CO - 24 Remove Raised Pavement Marker 200 EA 7, 11�1- e�Q, ------..___ SIGNS & POSTS ITEM BID ITEM QUANTITY UOM UNIT PRICE AMOUNT 25 Install sign post (up to 10') 200 EA jl °} 26 Install sign post (over 10') 40 EA ° q, t 27 Install sign on post or street light 300 EA a 00.01 28 Install k[ n on signal mast arm or past over 16' high (second level signs) at one location 100 EA a ,yy� b 29 Install sign on signal mast arm or post over 16' high (second level signs) at multi le locations 0} EA 30 Install mu ti le signs on signal mast arm or post over 16' high level location 50 EA (second signs) at one 31 Install multiple signs on signal mast turn or post over 16' high level locations 50 EA �tdr (second signs) at multiple 32 Remove and Install multiple signs on signal mast arm or post over 16' high (second level signs) at one 50 EA �} location tl 33 Install Flexible Type K Marker 50 EA }, 14, 34 Remove sign only 200 EA 35 Remove post 100 EA 36 Remove post with concrete anchor base in parkway 100 EA 37 Remove post in parkway with concrete to 6 -Inches 50 — EA �20',• below grade 38 Furnish signs LS I_S ........ $60,000 39 Emergency Call-Out(Repair/Replace Sign/Post) 10 EA TOTAL BASE BIN} (Items 1 thru 39): $ r7 { NOTE: THE CONTRACT AWARD WILL BE BASED ON THE TOTAL BASE B1D ONLY, � 22A-8 EXHIBIT 2 ITEM FOR BID16-75 PURCHASE ORDER CONTRACT CITY OF SANTA ANA qui. FINANCE & MANAGEMENT �w SERVICES AGENCY ( � y' PURCHASE ORDER CONTRACT .5285-1 SHOW NUMBER ON ALL PACKAGES, INVOICES AND RELATED DOCUMENTS Vendor 55791 _' Estimated N/A—��— °B DESTINATION EtfectiveDate 08/01/2018 OstiDate J Source of Blanket Terme quotation IFB16-075 End Date 07/30/2019 NET 30 V ORANGE COUNTY STRIPING SERVICE INC E 183 N PIXLEY ST N 0 ORANGE CA 92868 0 R PHONE: (714)639.4550 MAIL INVOICES TO: CITY OF SANTA ANA ACCOUNTS PAYABLE M-16 20 CIVIC CENTER PLAZA, RM 429 SANTA ANA, CA 92701 EMAILINVOICESTO; PURCHASING_AP@santa-ana.org BLANKET ORDER CONTRACT FOR: ROADWAYSTRIPING MARKINGS& TRAFFIC SIGN MAINTENANCE CONTRACTOR IS RESPONSIBLE FOR MEETING ALL REQUIREMENTS, TERMS AND CONDITIONS OF BID SPEC. 16-075, INCORPORATED HEREIN BY REFERENCE. CONTRACT TERM: 08/01/2018-07/30/2019 2N0 RENEWAL OPTION. TWO ONE-YEAR RENEWAL OPTIONS AVAILABLE UPON MUTUAL AGREEMENT, PRICING: PER RENEWAL LETTER DATED 07/16/18, WORMS SUBJECT TO PREVAILING WAGE PROVISIONS UNDER CALIFORNIA STATE LABOR LAW CODE. .PROJECTS WILL BE SUBJECT TO COMPLIANCE MONITORING AND ENFORCEMENT BY THE DEPARTMENT OF INDUSTRIAL RELATIONS CONTRACTOR DIR NUMBER: 1000005547 CERTIFICATE OF INSURANCE: EXPIRES 06/01/19 CITY CONTACT: BAOMINH NGUYEN, (714) 647-3303 APPROVED BY CITY COUNCIL AUGUST 2, 2016, ITEM 22B. APPROVED AS TO FORM: T. CITY ATTORNEY VENDOR BILLING INSTRUCTIONS; 1. Invoice the City of Santa Ana and mail to: CITY OF SANTA ANA PURCHASING DIV. M-16. 20 CIVIC CENTER PLAZA, SANTA ANA, CA 92701 2. Invoices must reference the purchase order number showing quantities, description, units and unit price. 3. Freight charges, when authorized, shall be prepaid and added to the invoice as a separate item. 4. OUT OF STATE VENDOR: California seller's permit or Certificate of Registration - Use Tax, is required to collect tax, otherwise the city will Day direct. LN�kKelz b^K111113 1 22A-9 ANNUAL AMOUNT NTE: $523,000 Buve, , STEPHANIE MARTINEZ (REQUIRED IF OVER 56.000) 22A-10