HomeMy WebLinkAbout65A - COUNCIL COMMITTEESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 19, 2019
TITLE:
APPROVE THE COUNCIL COMMITTEES,
APPOINTEES, AND AMENDED
PROPOSED SCHEDULE
(STRATEGIC PLAN NO. 5, 1)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Appoint members to the Legislative Affairs, Ethics, Transparency and Communications
Council Committee.
2. Approve the list of members for the established Council Committees 2019-2020.
3. Approve the amended proposed schedule instead of the current schedule for the Council
Committees 2019-2020.
DISCUSSION
At the February 5, 2019, City Council Meeting the Council was presented with the Council
Committee schedule, members, and potential restructuring of committees. Council approved the
existing structure of the Council Committees, some Councilmembers expressed interest in
specific committees, and ultimately approved the schedule from the previous year. Since then,
City Council membership has changed, which created vacancies in some Committees. Based on
the feedback received from Councilmembers, the following members have been included in the
respective Council Committees (as outlined in the table below). In particular, there is a need to
appoint members to the Legislative Affairs, Ethics, Transparency and Communications
Committee. Per Resolution No. 2017-076, Council Committees shall consist of two or three
Councilmembers and Councilmembers may not serve on more than two committees at a time. A
resolution is not required for this action because the Council Committees were not restructured.
However, in an effort of transparency and to memorialize the Council Committee information to
staff and the community, staff is requesting the City Council review, discuss, appoint, and
approve the amended proposed Council Committees for 2019-2020.
Staff is recommending that Council consider approving the new proposed schedule in order for
staff to provide effective and efficient preparation for Council Committees. Staff recommends
that the standing meetings convene quarterly or biannually, with the understanding that
additional special meetings may be scheduled and authorized pursuant to the Brown Act.
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Approve the Council Committees, Appointees, New Proposed Schedule
March 19, 2019
Page 2
Upon Council approval, this staff report will memorialize the City Council Committees, members,
and the new proposed schedule. The annual Council Committee calendar will be posted on the
City's website contingent upon Council approval. City Council Committee Meetings may be held
at City Hall, Ross Annex, Room 1600, 20 Civic Center Plaza, or at Santa Ana Unified School
District sites at various times and as posted on the agenda. The following table provides the
information for the 2019-2020 Council Committees.
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PROPOSED
COMMITTEEMEETINGLEAD
AGENCY
SCHEDULESCHEDULE
Every other Month
QUARTERLY
Community
1. Iglesias
Jan:; Mar.; May, July;-
Feb., May, Aug., Nov.
Development
Economic
2. Penaloza
Sept., Nov.
Development,
3. Solorio
-
Advisory:
Infrastructure,
2 ° Monday, 5:00 pm.
2nd Monday, 5:00 pm.
• Planning &
Budget and
Building
Technology
• Public Works
• Finance
• Information
Technology
Public Safety,
Eve other month
QUARTERLY
Code
1. Penaloza
Jan., r.; May, July,
Mar., June, Sept.,
Police Department
Enforcement and
2. Villegas
Se t., Nov:
Dec.
Neighborhood
Advisory:
Empowerment
2nd Tuesd 5:30 m.
y' p
na
2 Tuesday, 5:30 pm.
. Planning &
g
Building
Qua erly
Biannually
Legislative
Jan., Mar., June,
Feb. & Aug.
City Manager's
Affairs, Ethics,
Sep
Office
Transparency
m
4th Wednesday, 12
and
4 Wednesd y, 12
noon
Advisory:
Communications
noon
. City Attorney
• Clerk of the
Council
Quarterly
QUARTERLY
Youth, Education
1. Iglesias
Jan.; April, July, ct.
Jan., April, July &
Parks, Recreation
and Community
2. Solorio
Oct.
and Community
Services
3. Villegas
4th Monday, 5:30 p.
Services Agency
Committee
31 Monday, 5:30 p.m.
AND
QUARTERLY
Joint Santa Ana
Unified School
-
Jan., April, July &
District and City
Oct.
Council
Committee
4th Monday, 5:30 p.m.
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Approve the Council Committees, Appointees, New Proposed Schedule
March 19, 2019
Page 3
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #5 Community Health, Livability,
Engagement & Sustainability, Objective #1 (Establish a comprehensive community engagement
initiative to expand access to information and create opportunities for stakeholders to play an active
role in discussing public policy and setting priorities).
FISCAL IMPACT
There is no fiscal impact associated with this action.
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