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Home My WebLink About AGENDA_2019-04-02 City Council Meeting Agenda April 2, 2019 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor MPulido@santa-ana.org Vicente SarmientoDavid Penaloza Councilmember – Ward 1 Councilmember - Ward 2 VSarmiento@santa-ana.org DPenaloza@santa-ana.org Jose SolorioVacant Councilmember - Ward 3 Councilmember - Ward 4 JSolorio@santa-ana.org Juan Villegas Cecilia Iglesias Mayor Pro Tem - Ward 5Councilmember - Ward 6 JVillegas@santa-ana.org CIglesias@santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Steven A. Mendoza Norma Mitre City Attorney Acting City Manager Acting Clerk of the Council NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title II, 28 CFR 35.102\] BASIC CITY COUNCIL MEETING INFORMATION Agenda & Materials - The agenda titles provide the public with a list of items to be considered by the Council broken down into four categories: Presentations, Consent Calendar, Business Calendar and Public Hearings. Presentations are ceremonial. Consent Calendar are considered to be routine by the City Council and may be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) for a separate vote. Business Calendar and Public Hearing items are considered individually. Additional information of the various categories on the agenda is found on the “Understanding Your City Council Meeting Agenda” pamphlet at: http://www.ci.santa-ana.ca.us/coc/documents/understanding_council_agenda.pdf.The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise All staff reports and any non-confidential writings or provided by law, no action shall be taken on any item not listed on the agenda. documents provided to a majority of the City Council members regarding any item on this agenda are available for public inspection in the Clerk of the Council Office during regular business hours and posted on the City’s website the Friday before a Council meeting at: http://www.santa-ana.org/coc/granicus.asp Public Comments / Oral Communication - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the jurisdiction of the City. The public will be given the opportunity to speak on any item listed on the Agenda during the first Public Comments portion of the Agenda, with the exception of Public Hearings that are considered separately and on non-agendized items within the jurisdiction of the City Council during the second Public Comments portion of the Agenda. At the discretion of the Presiding Mayor, all comments may be considered jointly. All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE PRESIDING MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Written Communication – Correspondence regarding any item on the agenda may be faxed to (714) 647-6956 or emailed to eComment@santa-ana.org. Please submit by 1 p.m. on City Council meeting day to allow sufficient time to upload to the website and circulate to the City Council for their consideration. Emails received after 1 p.m. will be uploaded to the City’s website the day after the meeting. Translation Services - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Spectrum (formerly Time Warner Cable) will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings are also available in SAP. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings are available for public circulation at the Santa Ana Main Library the day after a meeting. CITY VISION, STRATEGIC PLAN AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follow: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Five-Year Strategic Plan - Goals/Objectives/Strategies: Full report available at: http://www.santa-ana.org/strategic-planning/ Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: Integrity · Honesty · Responsibility · • • •• Fairness · Accountability · Respect · Efficiency • • • CITY COUNCIL AGENDA 2 APRIL 2, 2019 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING APRIL 2, 2019 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS IGLESIAS, PENALOZA, SARMIENTO, SOLORIO, AND VILLEGAS PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION VINCENT BARRINGER, POLICE CHAPLAIN CEREMONIAL PRESENTATIONS  SPECIAL PRESENTATION update by Orange County Transportation Authority (OCTA) on the I-5 Central County Improvements Project by Niall Barrett, Project Manager.  SPECIAL PRESENTATION US Census Bureau – Road to the 2020 Census, Engaging Our Communities by Bao Nguyen, Partnership Specialist. CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENTS Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. CITY COUNCIL AGENDA 3 APRIL 2, 2019 REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar items: Items 11A through 25A. ADMINISTRATIVE MATTERS ORDINANCES/SECOND READING In the event a Councilmember recorded an “abstention” before consideration of the following ordinance(s) on first reading, such abstention will also be reflected in the minutes for second reading. 11A. ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SECTION 10-153 OF THE SANTA ANA MUNICIPAL CODE RELATING TO LOUD AND RAUCOUS NOISES {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office Placed on first reading at the March 19, 2019 City Council meeting and approved by a vote of 5-0 (Sarmiento absent). Published in the Orange County Reporter on March 22, 2019. RECOMMENDED ACTION: Place ordinance on second reading and adopt. ORDINANCE NO. NS-2964 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SECTION 10-153 OF THE SANTA ANA MUNICIPAL CODE RELATING TO LOUD AND RAUCOUS NOISES TO CLARIFY PERSONS SUBJECT TO ENFORCEMENT AND ESTABLISH PROCEDURES FOR ISSUANCE OF FINES MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) – City Attorney’s Office CITY COUNCIL AGENDA 4 APRIL 2, 2019 19B. EXCUSED ABSENCES – Clerk of the Council Office RECOMMENDED ACTION: Excuse the absence of Councilmembers Cecilia Iglesias and Vicente Sarmiento from the April 2, 2019 City Council Meeting. 19C. RECEIVE AND FILE RECYCLED WATER MASTER PLAN (NONGENERAL FUND) {STRATEGIC PLAN NO. 6, 1A} – Public Works Agency The City Recycled Water Master Plan March 2019 is available on the City’s website at: https://www.santa-ana.org/sites/default/files/pw/documents/City-of-Santa-Ana- Recycled-Water-Master-Plan-March-2019.pdf RECOMMENDED ACTION: Receive and file the Recycled Water Master Plan. 19D. RECEIVE AND FILE PUBLIC WORKS AGENCY MONTHLY PROJECT STATUS AND CAPITAL IMPROVEMENT PROGRAM REPORT FOR MARCH 2019 {STRATEGIC PLAN NO. 5, 1} – Public Works Agency The CIP Executive Summary Schedule is available on the City’s website at: https://www.santa-ana.org/sites/default/files/pw/documents/Executive-Monthly-CIP- Update-March-2019.pdf RECOMMENDED ACTION: Receive and file the Public Works Agency Project Status and Monthly Capital Improvement Program Executive Report for March 2019. BUDGETARY MATTERS SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A. INCREASE PURCHASE ORDER AGGREGATE AMOUNT BY $15,800 WITH VCLOUD TECH, INC. FOR VMWARE MAINTENANCE SUPPORT RENEWAL (SPECIFICATION NO. 19-027) {STRATEGIC PLAN NO. 6, 1} - Finance and Management Services Agency and Information Technology Department RECOMMENDED ACTION: Authorization to increase aggregate amount with vCloud Tech, Inc. by $15,800 for an annual amount not to exceed $40,800, for a one- time payment of purchase order for VMWare maintenance support, subject to non- substantive changes approved by the City Manager and City Attorney. Funds have been accounted for in the Information Technology Data Center account. 22B. INCREASE PURCHASE ORDER AGGREGATE AMOUNT BY $25,000 WITH HCI SYSTEMS, INC. FOR FIRE ALARM TESTING AND INSPECTION AT THE JAIL CITY COUNCIL AGENDA 5 APRIL 2, 2019 (SPECIFICATION NO. 19-020) {STRATEGIC PLAN NO. 1,5} - Finance and Management Services Agency and Police Department RECOMMENDED ACTION: Authorization to increase aggregate amount with HCI Systems, Inc. by $25,000 for an annual amount not to exceed $50,000, for a one- time payment of purchase order for fire alarm testing and inspection at the Jail, subject to non-substantive changes approved by the City Manager and City Attorney. Funds have been accounted for in the Police Department’s Building & Facility account. PROJECTS/CHANGE ORDERS 23A. APPROVE CONSTRUCTION CONTRACT AWARD IN THE AMOUNT OF $1,528,500 FOR SA-5 VAULT MODIFICATIONS PROJECT (PROJECT NO. 11-6413) {STRATEGIC PLAN NO. 6, 1C} – Public Works Agency RECOMMENDED ACTION: 1.Reject all bids received on November 6, 2018, for construction of the SA-5 Vault Modifications Project, due to changes in the scope of work. 2.Award a contract to T.E. Roberts, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,528,500, for construction of the SA-5 Vault Modifications Project, for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager and the Clerk of the Council to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,987,050, which includes the contract bid amount, administration, inspection and testing, and an authorized contingency of $229,275. AGREEMENTS 25A. APPROVE LEGAL SERVICES AGREEMENT WITH TALLEY & TALLEY, APC, IN AN AMOUNT NOT TO EXCEED $250,000 {STRATEGIC PLAN NO. 1, 3, 4, 5} – City Attorney’s Office and Human Resources Department RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute a legal services agreement with the law firm of Talley & Talley, APC (“Attorneys”) related to the provision of administrative and litigation expertise concerning general liability, personnel and police matters. The term of the agreement shall commence on July 1, 2019 and continue for a one-year term through June 30, 2020, in an amount not to exceed $250,000, subject to non-substantive changes approved by the City Manager and the City Attorney (AGMT. No. 2019- XXX). CITY COUNCIL AGENDA 6 APRIL 2, 2019 BUSINESS CALENDAR REPORTS 65A. REVIEW AND ADOPT THE 2019 STATE AND FEDERAL LEGISLATIVE PLATFORM AND RECEIVE AND FILE THE 2018 SCORECARD {STRATEGIC PLAN NOS. 1, THROUGH 7} – City Manager’s Office RECOMMENDED ACTION: 1. Review and adopt the 2019 State and Federal Legislative Platform; and 2. Receive and file the 2018 State and Federal Legislative Scorecard HOUSING AUTHORITY MEETING (Blue Agenda) COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A. CITY MANAGER’S COMMENTS 90B. CITY COUNCILMEMBER COMMENTS 1.AB1234 DISCLOSURE - This is the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City. If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report. March 20, 2019 Mayor Pulido – Big 13 Mayor's Meeting with Governor A. Newsom in Sacramento, CA 2.ORAL REPORTS – COUNCIL COMMITTEES AND REGIONAL BOARDS CITY COUNCIL AGENDA 7 APRIL 2, 2019 ADJOURNMENT - The next meeting of the City Council is scheduled for Tuesday, April 16, 2019 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. FUTURE AGENDA ITEMS  CONSIDERATION OF SEVENTEENTH AND TUSTIN ANNEXATION  GENERAL PLAN UPDATE  FISCAL YEAR 2019-2020 BUDGET CITY COUNCIL AGENDA 8 APRIL 2, 2019