HomeMy WebLinkAbout2018-06-11 JOINT SAUSDSanta Ana Unified School District
1601 E. Chestnut Avenue
Santa Ana, CA 92701
APPROVED
Minutes
SANTA ANA UNIFIED SCHOOL DISTRICT / CITY OF SANTA ANA COUNCIL
JOINT POLICY MEETING
June 11, 2018
CALL TO ORDER
I
Santa Ana Unified School District (SAUSD) Board President Amezcua called the meeting
to order at 5:48 p.m. Other Board member in attendance was Mr. Palacio. SAUSD Cabinet
members present were Dr. Phillips, Superintendent of Schools, Dr. Jimenez, Deputy
Superintendent, Educational Services, Dr. Heatley, Deputy Superintendent, Administrative
Services, and Mr. Williams, Assistant Superintendent, Facilities and Governmental Relations.
City of Santa Ana Council members present were Mr. Benavides, Mr. Tinajero, and Mr.
Villegas. City staff members present were Mr. Godinez, City Manager, and Ms. Jurado, Interim
Executive Director, Parks and Recreation.
PLEDGE OF ALLEGIANCE
Mr. Tinajero led the Pledge of Allegiance.
PUBLIC COMMENTS
Norma Galvan and Joyce Feuerboun addressed the Board and Council members related to
the Godinez Fundamental High School Joint Use Agreement.
1.0 Approval of Minutes of the January 29, 2018 Santa Ana Unified School District / City of
Santa Ana Council Joint Policy Meeting
Moved by Mr. Tinajero, seconded by Mr. Palacio to approve Minutes of the January 29,
2018 Santa Ana Unified School District / City of Santa Ana Council Joint Policy Meeting.
2.0 Joint -Use Agreements:
• Godinez Fundamental High School
• Other Joint -Use
Mr. Villegas and Ms. Jurado provided established joint use efforts related to the 6:00
a.m. to 6:00 p.m. school use and City use after 6:00 p.m. Mr. Church, Principal at Godinez
Fundamental High School provided additional information on the written joint use and
requested to amend the agreement for respected facilities, impact on community, and
provided examples on a range of issues. Conversation with collaborative efforts to identify
issues such as fees on rentals, co-sponsorship for police services, charges to Godinez for
the use of its own facility, and resolve the theater issue.
It was stated that there is an obligation with the federal government/National Park
Service and that there is a Technical Advisory Committee that meets monthly with Mr.
Williams and issues are resolved; it was requested to invite Mr. Church to the monthly
meeting. In addition, Santa Ana Police Department (SAPD) and SAUSD Police
Department should meet. Also noted to improve process on prioritizing school related
programs.
SAIJSD Police Chief Smith, provided information on security issues within SAUSD;
single point of entry, adequate fencing, security cameras, and lighting. District Safety
Officers are a presence and facilitate, however, they do not provide security for adequate
standards and brought forward the concern because Godinez is not secure if the SAPD
issues a lockout the ratio pf population is vulnerable. Mr. Villegas indicated to secure area
one hundred percent; possible fence, fence a portion, lock up and open at 6:00 p.m. City's
obligation is to have open for recreational use. Ms. Amezcua asked if there are regulations
for a fence. Mr. Williams suggested a decorative fence or rolling gate style with typical
gates. A. diagram will be proposed to Mr. Williams by the City.
Dif event issues related to scheduling per Mr. Benavides; security, fencing, cleanliness,
and fee's with an approach to address one issue at time. Godinez Ftmdamental High School
is at Centennial Park and not everyone in community are Godinez parents. Ms. Amezcua
request clear communication and to be mindful.
Mr. Palacio provided a handout related to partnership guidelines; shared maintenance,
shared capital investment, shared capital replacement, and shared revenue. Partnership
challenges: Centennial Park master plan limitations — City and District staff should meet
to realign / unable to maintain dirt field. Added program scheduling, master plan and
alternative funding for other options. Mr. Tmajero added to submit application to lobbyist
to bring in revenue. Mr. Villegas was on board, but to keep in mind the federal restrictions
and or limitations.
Dr. Phillips suggested exploring, by contacting the federal government, applying for
grants, and look for additional finds. Mr. Godinez stated there is room for improvement,
National Park Service memorandum of understanding. Mr. Benavides added that before
any commitment; make sure all City Council is in.
14s. Amezcua asked for clarification of food sales at the Eddy West Field. Ms. Jurado
stated evecyone is treated the same; during the reservation process, procedures are given to
sell food — health care agency is involved. Ms. Amezcua asked District staff to provide list
of school principals to the City.
3
Ms. Amezcua requested to schedule a meeting before October, within two months.
ADJOURNMENT
There being no ftirther business to come before the District and City, the Joint Policy
meeting adjourned at 7:35 p.m.
Next scheduled quarterly meeting — Monday, October 29, 2018 at 5:30 p.m. — City of Santa Ana,
Room 1600, City Hall Ross Annex