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HomeMy WebLinkAbout FULL AGENDA_2018-05-01 (2)HOUSING AUTHORITY REGULAR MEETING AGENDA MAY 1, 2018 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) Vicente Sarmiento Authority Member - Ward 1 V S armiento (nth s anta-an a. org Jose Solorio Authority Member - Ward 3 TSolorioa Santa-ana.org Juan Villegas Authority Member - Ward 5 JVillegas e,santa-ana.org Miguel A. Pulido Chairperson Authority Member telephone: 714,647-6900 Agenda item inquiries: 714-647-6520 Michele Martinez Vice -Chairperson - Ward 2 MiMartinezks anta-ana.org P. David Benavides Authority= Member - Ward 4 DBenavidesna santa-ana.org Sal Tinajero Authority Member — Ward 6 STinaj erokSanta-ana.org Sonia R. Carvalho Steven A Mendoza Marla D. Huizar Authority General Counsel Executive Director Recording Secretary Basic Housing Authority Meeting Information NOTE. Ifyou need special assistance toparticipatein this Councilmeeting, please contactMichael Ortiz, City / ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time tomakereasona ble arrangements fora ccessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Five -Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: -Investment in youth -Safe and healthy community -Neighborhood pride -Thriving economic climate -Enriched and diverse culture -Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents." Guiding Principles -Collaboration -Efficiency -Equity -Excellence -Fiscal Responsibility -Innovation -Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City's Code can be found on the Clerk of the Council's webpage. The following are the core values expressed: Integrity - Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the "Recommended Action" and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority "pulls" an item(s) from the consent calendar for a separate vote. Senate Bill 343_- As required by Senate Bill 343, any non -confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. — 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk's office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647-6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa- ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City's cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY AGENDA 2 MAY 1, 2018 CITY OF SANTA ANA HOUSING AUTHORITY REGULAR MEETING MAY 1, 2018 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS BENAVIDES, MARTINEZ, SARMIENTO SOLORIO, TINAJERO, VILLEGAS Executive Director, Authority General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 "Public Input" for description.) CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendation on Consent Calendar Items: 1 through 4. 1. REGULAR MEETING MINUTES OF APRIL 3, 2018 {STRATEGIC PLAN NO. 5, 11 RECOMMENDEDACTION.• Approve Minutes. 2. EXCUSED ABSENCES RECOMMENDEDACTION.• Excuse absent Housing Authority Members. 3. QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM JANUARY 2018 — MARCH 2018 {STRATEGIC PLAN NO. 51 RECOMMENDEDACTION.• Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 2018 — March 2018. 4. QUARTERLY REPORT OF CONTRACTS VALUED AT $25,000 OR LESS ENTERED INTO BY THE EXECUTIVE DIRECTOR {STRATEGIC PLAN NO. 4, 11 RECOMMENDEDACTION.• Receive and file. *** END OF CONSENT CALENDAR *** HOUSING AUTHORITY AGENDA 3 MAY 1, 2018 BUSINESS CALENDAR JOINT SESSION OF THE CITY COUNCIL AND THE HOUSING AUTHORITY AGENCY APPROVE REQUEST FOR CONSENT BY JAMBOREE HOUSING CORPORATION TO ACQUIRE LIMITED PARTNER'S INTEREST FOR CORNERSTONE APARTMENTS {STRATEGIC PLAN NO. 4,51 RECOMMENDEDACTION: Authorize the City Manager and Executive Director of the Housing Authority to approve the request for consent by Jamboree Housing Corporation and/or an affiliate to acquire the Limited Partner's interest in the current project partnership for Cornerstone Apartments at 805 — 904 S. Minnie Street. *** END OF BUSINESS CALENDAR *** COMMENTS HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non -agenda matters and ask questions of or give directions to staff. NO action may be taken on non -agenda items unless authorized by law. ADJOURNMENT HOUSING AUTHORITY AGENDA 4 MAY 1, 2018 MINUTES OF THE SPECIAL MEETING OF THE HOUSING AUTHORITY AGENCY SANTA ANA, CALIFORNIA APRIL 3, 2018 CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA SANTA ANA, CA 9:55 P.M. ATTENDANCE AUTHORITY MEMBERS Present: MICHELE MARTINEZ, Chair Pro Tem P. DAVID BENAVIDES VICENTE SARMIENTO JOSE SOLORIO SAL TINAJERO JUAN VILLEGAS AUTHORITY MEMBERS Absent: MIGUEL PULIDO, Chair STAFF Present: RAUL GODINEZ, II, City Manager JOHN FUNK, Assistant City Attorney NORMA MITRE, Assistant Authority Secretary PUBLIC COMMENTS — None CONSENT CALENDAR ITEMS MOTION: Approve staff recommendation on Agenda Items 1 and 2. MOTION: Sarmiento SECOND: Benavides VOTE: AYES: Benavides, Martinez, Sarmiento, Solorio, Tinajero Villegas (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Pulido (1) HOUSING AUTHORITY MINUTES 1 APRIL 3, 2018 1-1 1. SPECIAL MEETING MINUTES OF MARCH 20, 2018 {STRATEGIC PLAN NO. 5, 11 MOTION: Approve Minutes. 2. EXCUSED ABSENCES MOTION: Excuse the absence of Chair Pulido from said meeting. *** END OF CONSENT CALENDAR *** BUSINESS CALENDAR 3. PUBLIC HEARING TO APPROVE THE HOUSING AUTHORITY ANNUAL PLAN AND ADOPT A RESOLUTION {STRATEGIC PLAN NO. 5, 31 At its Regular Meeting on March 28, 2018, by a vote of 4-0 (Cano, Santana absent), the Community Redevelopment and Housing Commission conducted a public hearing in consideration of the approval and submission of the Housing Authority Annual Plan to the United States Department of Housing and Urban Development. Legal Notice published in the Orange County Register, Nguoi Viet, and La Opinion on February 12, 2018. Chair Martinez opened the Hearing. There were no speakers and the Hearing Closed. MOTION: 1. Conduct a public hearing in consideration of the approval and submission of the Housing Authority Annual Plan to the United States Department of Housing and Urban Development. 2. Adopt a resolution. H.A. RESOLUTION 2018-01 - A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA APPROVING THE SUBMISSION OF THE ANNUAL PLAN FOR FISCAL YEAR 2018-2019. HOUSING AUTHORITY MINUTES 2 APRIL 3, 2018 1-2 MOTION: Villegas VOTE: AYES: NOES: ABSTAIN ABSENT: SECOND: Martinez Benavides, Martinez, Sarmiento, Solorio, Tinajero Villegas (6) None (0) None (0) Pulido (1) *** END OF BUSINESS CALENDAR *** COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT — 9:59 P.M. Maria D. Huizar, Recording Secretary HOUSING AUTHORITY MINUTES 3 1-3 APRIL 3, 2018 This page intentionally left blank REQUEST FOR HOUSING AUTHORITY ACTION MEETING DATE: MAY 1, 2018 TITLE: QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM JANUARY 2018 — MARCH 2018 {STRATEGIC PLAN NO. 51 INTERIM EXLaTIV9 DIRECTOR RECOMMENDED ACTION RECORDING SECRETARY USE ONLY: APPROVED ❑ As Recommended ❑ As Amended CONTINUED TO Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 2018 — March 2018. COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION ACTION At its regular meeting on April 11, 2018, by a vote of 6:0 (Frazier & Ramos absent), the Community Redevelopment and Housing Commission approved the recommended action. DISCUSSION The January 2018 — March 2018 Quarterly Report for the Housing Choice Voucher (HCV) Program provides statistics for the day-to-day activities of the Santa Ana Housing Authority. The report is divided into three sections: Applicants, Participants, and Production. Applicants The Santa Ana Housing Authority accepted applications from July 1, 2015 through July 30, 2015 and received a total of 16,375 applications. A random lottery procedure was used and the Santa Ana Housing Authority accepted 5,000 of the 16,375 applications to establish a 2015 HCV Waiting List. Charts 1 and 2 depict the characteristics of those currently on the Waiting List. As of March, 2018 there are 3,951 applicants on the 2015 HCV Waiting List. Chart 1 illustrates the ,percentage of applicants on the 2015 HCV Waiting List who live or work in Santa Ana. These applicants are given a preference on the Waiting List together with U.S. Military Veterans. 3-1 1. Residency Preference Work i n Sa nta Aa 29% ftn% Veteran 1% UvelnSanta 1% Ana 78% Ad fivP Quarterly Report for Housing Choice Voucher Program May 1, 2018 Page 2 Chart 2 illustrates the number of applicants by total household size. The majority of applicants on the Waiting List consist of only one or two household members. Over half of all applicants (2,103 of the 3,951 applicants or 53%) have one or two member households and would qualify for a one -bedroom voucher. The Santa Ana Housing Authority's occupancy policy is one bedroom for every two family members. Participants At the end of the reporting period, there were 2,517 households receiving rental assistance from the Housing Authority. Chart 3 illustrates participating families, sorted by number of family members. Over three-fourths (79%) of families receiving assistance have three or fewer members. Chart 4 illustrates the family type for program participants. Over half (67%) of participating households have elderly and/or disabled members. ["Other" consists of households that are non -elderly, non -disabled, with no minor children.J 3-2 1,200 1,0541044 1,000 800 600 400 200 n 2. Household Size 1 2 3 4 5 6 7 8 4 10 11 12+ 4 Per 9' 3 Persons 15% 3. Family Size 7 Prarc 2 Persons 26% 4. Family Type Other Family 13% 22% Elderly) 54% rsons Disabled 13% 1 Person 38% Quarterly Report for Housing Choice Voucher Program May 1, 2018 Page 3 5, Income as Percent of Median Below 80% of Below 50% of Median, 3% Median, 16% Below 30% of Median, 78% Participants' incomes come from a variety of sources, as illustrated in Chart 6. A total of 44% of participating families have income from employment. Participating families pay a portion of their monthly rent based upon their income and the payment standard for their unit. The Housing Authority pays the difference between the tenant's portion and the contract rent. This payment is the Housing Assistance Payment (HAP). The average HAP for January through March was $988. Chart 5 depicts participants by percentage of Orange County median income. As of 2017, the County's median income is $87,200 per year for a family of four. Approximately 78% of families on the program earn less than 30% of the median income, which is $31,300 per year for a family of four. 70% 60% 50% 40% 30% 20% 10% 0% Production HQS Inspections: At least once every two years, the Housing Authority must inspect each assisted -unit to ensure it meets HUD's Housing Quality Standards (HQS) in compliance with the federal regulations. From January to March a total of 361 inspections and re -inspections of our assisted -units were performed. Chart 7 illustrates the number of inspections performed monthly during the reporting period. 3-3 44% 6. Sources of Income 10% 66% 17% 7. HQS Inspections 200 180 150 140 120 100 8o its 60 C 20 38, 0 January February March With any wages With any Welfare With anyS5/SSI With any other income 7. HQS Inspections 200 180 150 140 120 100 8o its 60 C 20 38, 0 January February March Quarterly Report for Housing Choice Voucher Program May 1, 2018 Page 4 Recertifications 1 Interims: 8, Re -exams & Interims Each year, the Housing Authority must re -certify every assisted -family to verify the family is still 350 eligible for assistance. In addition, when a 300 participant's income changes, an interim 200 192 141 117 examination must be performed. During the reporting period, a total of 869 recertifications and 150 100 interims were conducted. Chart 8 illustrates the sa a number of recertifications and interims performed. January February March Other Change of Unit: Re -Exams Interims _. These actions are completed when a family moves to a different rental unit. Fourteen change of unit actions were processed during the reporting period. New Admissions: This action is completed when a family is admitted to the HCV Program. Eighteen new admissions were processed during the reporting period. End of Participation: This action is completed when the family is no longer interested in participating in the program, is deceased, participant is no longer eligible for the program, or terminated from the program due to program violations. Twenty-four end of participations were processed during the reported period. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Strategic Plan Goal # 5 - Community Health, Livability, Engagement & Sustainability. FISCAL IMPACT There is no fiscal impact associated with this action. Juds6n Brown Housing Division Manager Community Development Agency 3-4 REQUEST FOR HOUSING AUTHORITY ACTION MEETING DATE: MAY 1, 2018 TITLE: QUARTERLY REPORT OF CONTRACTS VALUED AT $25,000 OR LESS ENTERED INTO BY THE EXECUTIVE DIRECTOR {STRATEGIC PLAN NO. 4, 1) INTERIM EX C TIV RECTOR RECOMMENDED ACTION Receive and file. DISCUSSION RECORDING SECRETARY USE ONLY: 2 6MW97 ❑ As Recommended ❑ As Amended CONTINUED TO On October 6, 2005, the Housing Authority increased the Executive Director's authority to execute agreements to an amount not to exceed $25,000. Agreements valued at greater than $25,000 require approval by the Housing Authority Board. This is the same authority granted to the City Manager by the voters through a Charter Amendment in November 2006. The authority granted to the Executive Director requires the submission of a Quarterly Report (Exhibit 1) to the Housing Authority at a public meeting on all such agreements. The report is required to include the names of each contractor and the amounts for each contract. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Strategic Plan Goal #4 Fiscal Sustainability, Objective #1 (Maintain a stable, efficient and transparent financial environment). FISCAL IMPACT There is no fiscal impact associated with this action. Judso Brown Housing Division Manager Community Development Agency Exhibit: 1. Quarter 3 Report of Contracts 4-1 This page intentionally left blank EXHIBIT 1 Housing Authority Quarterly Report of Contracts (January 1, 2018 - March 31, 2018) VENDOR NAME DATE CONTRACT # AMOUNT DESCRIPTION Provides support on as -needed basis for Yardi Nelrod Company 1/1/2018 1718-H-003 $ 8,000.00 software custom reports, letters, and software updates. W This page intentionally left blank HOUSING AUTHORITY ITEM #5 ITEM IS A JOINT CITY COUNCIL / HOUSING AUTHORITY ITEM PLEASE REFER TO AGENDA ITEM 80A IN THE CITY COUNCIL PACKET FOR STAFF REPORT.