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Home My WebLink About AGENDA_2019-05-07 NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] HOUSING AUTHORITY REGULAR MEETING AGENDA MAY 7, 2019 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) TOBER 2, 2006 Miguel A. Pulido Chairperson Vicente Sarmiento Authority Member - Ward 1 VSarmiento@santa-ana.org David Penaloza Authority Member - Ward 2 DPenaloza@santa-ana.org Jose Solorio Authority Member - Ward 3 JSolorio@santa-ana.org Vacant Authority Member - Ward 4 Juan Villegas Chair Pro Tem - Ward 5 JVillegas@santa-ana.org Cecilia Iglesias Authority Member – Ward 6 CIglesias@santa-ana.org Authority Member telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Steven A. Mendoza Norma Mitre Authority General Counsel Executive Director Acting Recording Secretary HOUSING AUTHORITY AGENDA 2 MAY 7, 2019 Basic Housing Authority Meeting Information Five-Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: •Investment in youth •Safe and healthy community •Neighborhood pride •Thriving economic climate •Enriched and diverse culture •Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.” Guiding Principles •Collaboration •Efficiency •Equity •Excellence •Fiscal Responsibility •Innovation •Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana ********* Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the “Recommended Action” and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647-6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY AGENDA 3 MAY 7, 2019 CITY OF SANTA NA HOUSING AUTHORITY REGULAR MEETING MAY 7, 2019 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS: IGLESIAS, PENALOZA, SARMIENTO SOLORIO, VILLEGAS, WARD 4 AUTHORITY MEMBER VACANT Executive Director, Authority General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 “Public Input” for description.) CONSENT CALENDAR R ECOM M E N DED ACTION : Approve staff recommendation on Consent Calendar Items: 1 through 4. 1. REGULAR MEETING MINUTES OF APRIL 2, 2019 {STRATEGIC PLAN NO. 5, 1} RECOMMENDED ACTION : Approve Minutes. 2. EXCUSED ABSENCES RECOMMENDED ACTION : Excuse absent Housing Authority Member(s): 3. QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM JANUARY 2019 – MARCH 2019 {STRATEGIC PLAN NO. 5} RECOMMENDED ACTION : Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 2019 – March 2019. 4. QUARTERLY REPORT OF CONTRACTS VALUED AT $25,000 OR LESS ENTERED INTO BY THE EXECUTIVE DIRECTOR {STRATEGIC PLAN NO. 4, 1} RECOMMENDED ACTION : Receive and file. *** END OF CONSENT CALENDAR *** HOUSING AUTHORITY AGENDA 4 MAY 7, 2019 BUSINESS CALENDAR JOINT SESSION OF THE CITY COUNCIL AND THE HOUSING AUTHORITY AGENCY 5. APPROVE A FIRST AMENDED AND RESTATED PHASE II MEMORANDUM OF UNDERSTANDING WITH CO-LOCATED PARTNER ORGANIZATIONS AT THE WORK CENTER AND AUTHORIZE REIMBURSEMENT FROM PARTNERS IN THE ESTIMATED AMOUNT OF $1,280,530 {STRATEGIC PLAN NO. 2, 4} RECOMMENDED ACTION : At its regular meeting on September 20, 2018, by a vote of 12:0:1 (Baetz abstained and Korthuis, Luviano, Perez, Ruiz and Sanchez absent) the Workforce Development Board approved the recommended action: HOUSING AUTHORITY ACTION 1. Authorize the Executive Director and Recording Secretary to execute a First Amended and Restated Phase II Memorandum of Understanding with the Santa Ana Workforce Development Board which outlines the sharing of resources and expenses associated with the operations of a comprehensive one stop center for a term beginning May 7, 2019 to June 30, 2022 and payment to the City of Santa Ana in the estimated amount of $30,005, subject to non-substantive changes approved by the Executive Director and Authority General Counsel. 2. Authorize the Executive Director and Recording Secretary to execute non-substantive amendments such as adjustment of shared operational expenses during the term of the Memorandum of Understanding CITY COUNCIL ACTION 1. Authorize the City Manager and Clerk of the Council to execute a First Amended and Restated Phase II Memorandum of Understanding with the Santa Ana Workforce Development Board and the City of Santa Ana - WORK Center, State of California Employment Development Department, County of Orange Social Services Agency, SER – Jobs for Progress, Inc., State of California Department of Rehabilitation, Santa Ana Housing Authority which outlines the sharing of resources and expenses associated with the operations of a comprehensive one stop center for a term beginning May 7, 2019 to June 30, 2022 and reimbursement from the partners in the estimated amount of $1,280,530, subject to non-substantive changes approved by the City Manager and City Attorney. 2. Authorize the City Manager and Clerk of the Council to execute non-substantive amendments such as adjustment of shared operational expenses during the term of the Memorandum of Understanding. 3. Authorize the City Manager and Clerk of the Council to execute a sublease agreement with the County of Orange Social Services Agency in which the County agrees to pay rent to the City an amount not to exceed $189,788 for a term expiring June 30, 2023, subject to non- substantive changes approved by the City Manager and City Attorney. HOUSING AUTHORITY AGENDA 5 MAY 7, 2019 4. Authorize the City Manager and Clerk of the Council to execute a sublease agreement with the State of California Employment Development Department in which the State agrees to pay rent and reimburse one-time charge for tenant improvements to the City an amount not to exceed $1,166,005.96 for a term expiring June 30, 2023, subject to non-substantive changes approved by the City Manager and City Attorney. *** END OF BUSINESS CALENDAR *** COMMENTS 6. HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non-agenda matters and ask questions of or give directions to staff. NO action may be taken on non-agenda items unless authorized by law. ADJOURNMENT