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Home My WebLink About FULL_AGENDA_2019-05-07HOUSING AUTHORITY REGULAR MEETING AGENDA MAY 7, 2019 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) Vicente Sarmiento Authority Member - Ward 1 V Sarmientoksanta-ana. org Jose Solorio Authority Member - Ward 3 JSolorio =,santa-ana.org Juan Villegas Chair Pro Tem - Ward 5 JVillegasks ants-ana.org Miguel A. Pulido Chairperson Authority Member telephone: 714-647-6900 Agenda item Inquiries: 714-647-6520 David Penaloza Authority Member - Ward 2 DPen alozaks anta-ana. org Vacant Authority Member - Ward 4 Cecilia Iglesias Authority Member — Ward 6 CIglesias dsanta-ana.org Sonia R. Carvalho Steven A. Mendoza Norma Mitre Authority General Counsel Executive Director Acting Recording Secretary NOTE: Ifyou need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City, enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title I1, 28 CFR 35.102] Basic Housing Authority Meeting Information Five -Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: -Investment in youth -Safe and healthy community -Neighborhood pride -Thriving economic climate -Enriched and diverse culture -Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents." Guiding Principles -Collaboration -Efficiency -Equity -Excellence -Fiscal Responsibility -Innovation -Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City's Code can be found on the Clerk of the Council's webpage. The following are the core values expressed: Integrity - Honesty - Responsibility - Fairness - Accountability - Respect - Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the "Recommended Action" and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input -Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority "pulls" an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non -confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. — 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk's office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647-6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City's cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY AGENDA 2 MAY 7, 2019 1 2. 3. 4. CITY OF SANTA NA HOUSING AUTHORITY REGULAR MEETING MAY 7, 2019 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS: IGLESIAS, PENALOZA, SARMIENTO SOLORIO, VILLEGAS, WARD 4 AUTHORITY MEMBER VACANT Executive Director, Authority General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 "Public Input" for description.) CONSENT CALENDAR RECOMMENDED ACTION Approve staff recommendation on Consent Calendar Items:1 through 4. REGULAR MEETING MINUTES OF APRIL 2, 2019 {STRATEGIC PLAN NO. 5, 11 RECOMMENDEDACTION.- EXCUSED ABSENCES RECOMMENDEDACTION.- Approve Minutes. Excuse absent Housing Authority Member(s): QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM JANUARY 2019 — MARCH 2019 {STRATEGIC PLAN NO. 51 RECOMMENDEDACTION.• Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 2019 — March 2019. QUARTERLY REPORT OF CONTRACTS VALUED AT $25,000 OR LESS ENTERED INTO BY THE EXECUTIVE DIRECTOR {STRATEGIC PLAN NO. 4, 11 RECOMMENDEDACTION.• Receive and file. *** END OF CONSENT CALENDAR *** HOUSING AUTHORITY AGENDA 3 MAY 7, 2019 BUSINESS CALENDAR JOINT SESSION OF THE CITY COUNCIL AND THE HOUSING AUTHORITY AGENCY 5. APPROVE A FIRST AMENDED AND RESTATED PHASE I1 MEMORANDUM OF UNDERSTANDING WITH CO -LOCATED PARTNER ORGANIZATIONS AT THE WORK CENTER AND AUTHORIZE REIMBURSEMENT FROM PARTNERS IN THE ESTIMATED AMOUNT OF $1,280,530 {STRATEGIC PLAN NO. 2,41 RECOMMENDEDACTTON.• At its regular meeting on September 20, 2018, by a vote of 12:0:1 (Baetz abstained and Korthuis, Luviano, Perez, Ruiz and Sanchez absent) the Workforce Development Board approved the recommended action: HOUSING AUTHORITY ACTION 1. Authorize the Executive Director and Recording Secretary to execute a First Amended and Restated Phase II Memorandum of Understanding with the Santa Ana Workforce Development Board which outlines the sharing of resources and expenses associated with the operations of a comprehensive one stop center for a term beginning May 7, 2019 to June 30, 2022 and payment to the City of Santa Ana in the estimated amount of $30,005, subject to non -substantive changes approved by the Executive Director and Authority General Counsel. 2. Authorize the Executive Director and Recording Secretary to execute non -substantive amendments such as adjustment of shared operational expenses during the term of the Memorandum of Understanding CITY COUNCIL ACTION 1. Authorize the City Manager and Clerk of the Council to execute a First Amended and Restated Phase II Memorandum of Understanding with the Santa Ana Workforce Development Board and the City of Santa Ana - WORK Center, State of California Employment Development Department, County of Orange Social Services Agency, SER — Jobs for Progress, Inc., State of California Department of Rehabilitation, Santa Ana Housing Authority which outlines the sharing of resources and expenses associated with the operations of a comprehensive one stop center for a term beginning May 7, 2019 to June 30, 2022 and reimbursement from the partners in the estimated amount of $1,280,530, subject to non -substantive changes approved by the City Manager and City Attorney. 2. Authorize the City Manager and Clerk of the Council to execute non -substantive amendments such as adjustment of shared operational expenses during the term of the Memorandum of Understanding. 3. Authorize the City Manager and Clerk of the Council to execute a sublease agreement with the County of Orange Social Services Agency in which the County agrees to pay rent to the City an amount not to exceed $189,788 for a term expiring June 30, 2023, subject to non - substantive changes approved by the City Manager and City Attorney. HOUSING AUTHORITY AGENDA 4 MAY 7, 2019 4 . Authorize the City Manager and Clerk of the Council to execute a sublease agreement with the State of California Employment Development Department in which the State agrees to pay rent and reimburse one-time charge for tenant improvements to the City an amount not to exceed $1,166,005.96 for a term expiring June 30, 2023, subject to non -substantive changes approved by the City Manager and City Attorney. *** END OF BUSINESS CALENDAR *** COMMENTS 6. HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non -agenda matters and ask questions of or give directions to staff. NO action may be taken on non -agenda items unless authorized by law. ADJOURNMENT HOUSING AUTHORITY AGENDA 5 MAY 7, 2019 This page intentionally left blank CALLED TO ORDER ATTENDANCE MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY AGENCY SANTA ANA, CALIFORNIA APRIL 2, 2019 COUNCIL CHAMBER 22 CIVIC CENTER PLAZA SANTA ANA, CA 6:46 P.M. AUTHORITY MEMBERS Present: MIGUEL A. PULIDO, Chair JUAN VILLEGAS, Chair Pro Tem DAVID PENALOZA JOSE SOLORIO AUTHORITY MEMBERS Absent: CECILIA IGLESIAS VICENTE SARMIENTO WARD 4 VACANT* STAFF Present: STEVEN MENDOZA, Acting City Manager SONIA R. CARVALHO, City Attorney NORMA MITRE, Acting Authority Secretary * Ward 4 councilmember representative resigned on Friday, March 1, 2019. PUBLIC COMMENT - None CONSENT CALENDAR MOTION: Approve staff recommendation on Consent Calendar Items: 1 and 2. MOTION: Villegas SECOND: Solorio VOTE: AYES: Penaloza, Pulido, Solorio, Villegas(4) NOES: None (0) ABSTAIN: None (0) ABSENT: Iglesias, Sarmiento (2) * Ward 4 representative vacant. HOUSING AUTHORITY MINUTES 1 APRIL 2, 2019 1-1 SPECIAL MEETING MINUTES OF MARCH 19, 2019 {STRATEGIC PLAN NO. 5, 11 MOTION: Approve Minutes. 2. EXCUSED ABSENCES MOTION: Excuse the absence of Housing Authority Member Cecilia Iglesias and Housing Authority Member Vicente Sarmiento from the April 2, 2019 City Council Meeting. *** END OF CONSENT CALENDAR *** COMMENTS 3. HOUSING AUTHORITY MEMBER COMMENTS — None. ADJOURNMENT — 6:48 P.M. Norma Mitre Recording Secretary HOUSING AUTHORITY MINUTES 2 APRIL 2, 2019 1-2 REQUEST FOR HOUSING AUTHORITY ACTION MEETING DATE. MAY 7, 2019 TITLE: QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM JANUARY 2019 — MARCH 2019 (STRATEGIC PLAN NO. 5,3) EXECUTIVE DIRECTOR RECOMMENDED ACTION RECORDING SECRETARY USE ONLY: I_1»d61FI:I,, C ❑ As Recommended 0 ❑ As Amended CONTINUED TO Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 2019 — March 2019. COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION ACTION At its regular meeting on April 24, 2019, by a vote of 8:0, (Urzua absent) the Community Redevelopment and Housing Commission approved the recommended action. DISCUSSION The January 2019 — March 2019 Quarterly Report for the Housing Choice Voucher (HCV) Program provides statistics for the day-to-day activities of the Santa Ana Housing Authority. The report is divided into three sections: Applicants, Participants, and Production. Applicants The Santa Ana Housing Authority accepted applications from July 1, 2015 through July 30, 2015 and received a total of 16,375 applications. A random lottery procedure was used and the Santa Ana Housing Authority accepted 5,000 of the 16,375 applications to establish a 2015 HCV Waiting List. Charts 1 and 2 depict the characteristics of those applicants currently on the Waiting List. As of March 2019 there are 2,905 applicants on the 2015 HCV Waiting List. Chart 1 illustrates the percentage of applicants on 1. Residency Preference the 2015 HCV Waiting List who live or work in Santa Ana. These applicants are given a preference on the Waiting Work in Santa List together with U.S. Military Veterans. Ana 29% Veteran 1% Ove in Santa 1% Ana 78% 3-1 Quarterly Report for Housing Choice Voucher Program May 7, 2019 Page 2 Chart 2 illustrates the number of applicants by total household size. The majority of applicants 900 on the Waiting List consist of only one or two 800 household members. 700 600 Over half of all applicants (1,545 of the 2,905 500 applicants or 54%) have one or two member 400 300 households and would qualify for a one -bedroom 200 voucher. The Santa Ana Housing Authority's loo occupancy ;policy is one bedroom for every two 0 family members. Participants At the end of the reporting period, there were 2,628 households receiving rental assistance from the Housing Authority. Chart 3 illustrates participating families, sorted by number of family members. Over three-fourths (81%) of families receiving assistance have three or fewer members. Chart 4 illustrates the family type for program participants. Over half (65%) of participating households have elderly and/or disabled members. ("Other" consists of households that are non -elderly, non -disabled, with no minor children.] 3-2 2. Household Size 1 2 3 4 5 6 7 8 9 10 11 12+ 4 Pei 9' 3 Persons 15% 3. Family Size 7 Par- 2 Persons 27% 4. Family Type Other Family 14% 21% rsans % Disables! 13% 1 Person 39% Quarterly Report for Housing Choice Voucher Program May 7, 2019 Page 3 5. Income as Percent of Median Below 80% of_�� Below 50% of Median, 3% Median, 16% Below 34%of Median, 78% Chart 5 depicts participants by percentage of Orange County median income. As of 2018, the County's median income is $87,450 per year for a family of four. Approximately 78% of families on the program earn less than 30% of the median income, which is $32,800 per year for a family of four. Participants' incomes come from a variety of sources, as illustrated in Chart 6. A total of 43% of participating families have income 70% from employment. Participating families pay a portion of their monthly rent based upon their income and the payment standard for their unit. The Housing Authority pays the difference between the tenant's portion and the contract rent. This payment is the Housing Assistance Payment (HAP). The average HAP for January through March was $1,035. Production HQS Inspections: At least once every two years, the Housing Authority must inspect each assisted -unit to ensure it meets HUD's Housing Quality Standards (HQS) in compliance with the federal regulations. From January to March a total of 442 inspections and re -inspections of our assisted -units were performed of which 135 inspections failed. Chart 7 illustrates the number of inspections performed on a monthly basis during the reporting period. 60% 50% 40% 30% 20% 10% no/ 200 180 160 140 120 100 80 40 20 0 3-3 6. Sources of income 66% 11% With any wages With any Welfare With anySS/SSI 7. HQS Inspections With any other income � Y Y raj V. lr'_ h u i fj i January February With any other income Quarterly Report for Housing Choice Voucher Program May 7, 2419 Page 4 7_— Recertifications 1 Interims: Each year, the Housing Authority must re -certify every assisted -family to verify the family is still eligible for assistance. In addition, when a participant's income changes, an interim examination must be performed. During the reporting period, a total of 823 recertifications and interims were conducted. Chart 8 illustrates the number of recertifications and interims performed. Other Change of unit: These actions are completed when a family moves to a different rental unit unit actions were processed during the reporting period. 8. Re -exams & Interims IM Eighteen change of New Admissions: This action is completed when a family is admitted to the HCV Program. Forty-seven new admissions were processed during the reporting period. End of Participation: This action is completed when the family is no longer interested in participating in the program, the family becomes deceased, the family is no longer eligible for the program, or the family is terminated from the program due to program violations. Eighteen end of participations were processed during the reported period.. Data is not readily available on the cause of each termination. Expired Vouchers: This action is completed when an applicant is unable to locate a unit within the timeframe of the voucher and all extensions have been exhausted or no extension is requested. There were fifteen expired vouchers processed during the reporting period. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal # 5 - Community Health, Livability, Engagement & Sustainability, Objective # 3 (Facilitate diverse housing opportunities and support efforts to preserve and improve the livability of Santa Ana neighborhoods). FISCAL IMPACT There is no fiscal impact associated with this action. Jud on Brown Housing Division Manager Community Development Agency 3-4 REQUEST FOR HOUSING AUTHORITY ACTION MEETING DATE: MAY 7, 2019 TITLE: QUARTERLY REPORT OF CONTRACTS VALUED AT $25,000 OR LESS ENTERED INTO BY THE EXECUTIVE DIRECTOR {STRATEGIC PLAN NO. 4, 1} EXECUTIVE DIRECTOR RECOMMENDED ACTION Receive and file. DISCUSSION RECORDING SECRETARY USE ONLY: APPROVED ❑ As Recommended ❑ As Amended CONTINUED TO On October 6, 2008, the Housing Authority increased the Executive Director's authority to execute agreements to an amount not to exceed $25,000. Agreements valued at greater than $25,000 require approval by the Housing Authority Board. This is the same authority granted to the City Manager by the voters through a Charter Amendment in November 2006. The authority granted to the Executive Director requires the submission of a quarterly report to the Housing Authority at a public meeting on all such agreements. The report is required to include the names of each contractor and the amounts for each contract. There were no executed agreements during quarters 1, 2, and 3, July 1, 2018 — September 30, 2018, October 1, 2018 — December 31, 2018, and January 1, 2019 — March 31, 2019. The quarterly report for quarters 1, 2, and 3 are included because the reports for quarter 1, and 2 were not received and filed. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Strategic Plan Goal #4 Fiscal Sustainability, Objective #1 (Maintain a stable, efficient and transparent financial environment). FISCAL IMPACT There is no fiscal impact associated with this action. Ju son Brown Housing Division Manager Community Development Agency 4-1 This page intentionally left blank HOUSING AUTHORITY ITEM #5 ITEM IS A JOINT CITY COUNCIL / HOUSING AUTHORITY ITEM PLEASE REFER TO AGENDA ITEM 80A IN THE CITY COUNCIL PACKET FOR STAFF REPORT