HomeMy WebLinkAbout22B - PD TECH UPGRADESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 7, 2019
TITLE:
AWARD A PURCHASE ORDER IN THE
AMOUNT OF $64,900 TO GOLDEN STATE
AUDIO VIDEO, INC., FOR POLICE
DEPARTMENT EMERGENCY OPERATIONS
CENTER TECHNOLOGY UPGRADES
(SPECIFICATION NO. 19-037)
{STRATEGIC PLAN NOS. 1, 1J}
CITY ANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended.
❑ As Amended
❑ Ordinance on 151 Reading
❑ Ordinance on 2n° Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Golden State Audio Video, Inc.
for technology upgrades to the Santa Ana Police Department's Emergency Operations Center
(EOC), in the amount of $64,900, subject to non -substantive changes approved by the City
Manager and City Attorney.
The City of Santa Ana recently re -located the Emergency Operations Center (EOC) onto the fourth
floor of the Santa Ana Police Department Administration Building. The EOC is responsible for
overall response management of a critical incident. The EOC provides a central intelligence arena
for decision makers and response team personal to gather critical information, coordinate response
activities, and manage personnel as the critical incident dictates. The organization of the EOC is
modeled after the Incident Command System (ICS), allowing all involved parties to establish a
common organization and terminology. According ICS, the main functions of the EOC are
Command, Operations, Planning, Logistics and Finance/Administration.
In order to operate with the necessary capabilities and present-day baseline technologies to
support a fully functioning EOC, upgrades are necessary. The upgraded equipment includes six
wall mounted projectors and white boards with a digital media switching system, control panel and
an equipment rack. Further, the addition of new technology into adjacent rooms is necessary to
support an EOC needed for a City the size of Santa Ana. The complete upgrade to the EOC will
be a multi -phased project. All upgraded equipment will need to integrate into the existing control
functions of the entire room previously designed and programmed by the vendor, Golden State
Audio Video Inc. in 2009. The City desires to hire Golden State Audio Video, Inc. to once again,
perform needed technology upgrades to the EOC. Selecting a different vendor at this juncture
would require they also learn detailed architecture which would increase the timeline of the project.
Additionally, the current vendor will be integrating new technology with their previous work, and
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Award Purchase Order for technology upgrades to the SAPID EOC
May 7, 2019
Page 2
have the necessary skillsets to complete this seamlessly. A City of Santa Ana Exemption to
Competitive Bid Process form was completed and authorized by the Chief of Police along with the
Purchasing Department.
STRATEGIC PLAN ALIGNMENT
Approval of this item assists the City in meeting Goal #1 Community Safety, Objective #2 (Broaden
communications, information sharing and community awareness of public safety activities),
Strategy E (Update the City's Emergency Operations Center (EOC) emergency preparedness plan
to include a community evacuation strategy to respond to natural disasters), Objective #6 (Enhance
Public Safety integration, communications and community outreach), and Strategy B (Develop and
implement a Fire/Emergency Medical Services major incident notification process to better
communicate with community members during emergencies).
FISCAL IMPACT
Funds totaling $64,900 are available in FY 2018-19 in the Police Department's following accounts:
Accounting
Fund
Accounting Unit,
Amount
Unit -Account#
Description
AccountingDescription
12814414-63001
Grants Fund
EMPG Grant
$39,881
Police
Misc. Operating Expenses
01114485-63001
General Fund
Homeland Security &
$25,019
Police
Crime Prev.- Misc.
O eratin Ex enses
Total Contract Amount
$64,900
aVg in
Chief of Police
Santa Ana Police Department
EG/MC
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA
Executive Director UXLC11-0
Finance and Management Services Agency
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