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Home My WebLink About13F - MIN NOV 26CITY OF SANTA ANA L - COUNCIL COMMITTEE SPECIAL MEETING AGENDA ECONOMIC DEVELOPMENT, INFRASTRUCTURE, BUDGET AND TECHNOLOGY COMMITTEE NOVEMBER 26, 2018 5:00 PM CALL TO ORDER City Hall Ross Annex, Conference Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Michele Martinez, Chairperson P. David Benavides Vicente Sarmiento PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS 1. Approval of Minutes of October 22, 2018 Special Meeting {Strategic Plan No. 5, 1} 2. Staff Update Regarding the Housing Opportunity Ordinance {Strategic Plan No. 5, 3} (Minh Thai, PBA and Steven A. Mendoza, CDA) 3. Mobile Vending {Strategic Plan No. 3, 3c} (Alvaro Nunez, PBA) 4. Discussion and Consideration to Amend City Manager Authority to Execute Contracts and Agreements {Strategic Plan Nos. 4, 1 & 7, 5} (Nabil Saba, PWA) 5. Citywide Branding Next Steps {Strategic Plan No. 3, 1 E} (Councilmember Benavides) 6. Comprehensive Financial Review— Verbal Update {Strategic Plan No. 4, 1} (Kathryn Downs, FMSA) Santa Ana City Council Miguel A. Pulido Michele Martinez Vicente Sarmiento Jose Solodo P. David Benavides I Juan Vlllegas Sal Tmajew Mayor Mayor Pro Tem, Ward 1 WardII Ward3 Ward Ward Ward MW�IdoM,M,a P,. u MMaM.Aunt.ane.om vs-m�emo�samaena.om dsawnxmsanmana.om oeanavmes�eama.re.wv ,mneoesrmseme-ena.om srreiemimssmaana.am City Hall, 20 Civic Center Plaza - P.O. Box 1988 - Santa Ana, California 92702 Mayor & Council Telephone: 7145475900 - Agenda Item Inquiries: 714.6475363 - Website: www.santaana.ora 13F-1 STAFF COMMENTS COMMITTEE MEMBER COMMENTS ADJOURNMENT — The next regular meeting is scheduled for Monday, January 14, 2019 at 5:00 PM DIf you need special assistance to participate in this meeting, Please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.1021 The complete Strategic Plan document is available at http://www.santa-ana.org/strategic-planning/ ECONOMIC DEVELOPMENT, INFRASTRUCTURE, BUDGET 2 NOVEMBER 26, 2018 AND TECHNOLOGY AGENDA 13F-2 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON ECONOMIC DEVELOPMENT, INFRASTRUCTURE, BUDGET AND TECHNOLOGY SPECIAL MEETING MINUTES CALL TO ORDER: ATTENDANCE: MEMBERS ABSENT: STAFF PRESENT: PUBLIC COMMENTS None AGENDA DISCUSSION ITEMS NOVEMBER 26, 2018 City Hall 20 Civic Center Plaza, Room 1600 Santa Ana, CA 5:22 PM Council Committee members: P. David Benavides (5:22 PM) Michele Martinez, Chairperson Vicente Sarmiento Raul Godinez II, City Manager Robert Cortez, Deputy City Manager Minh Thai, PBA Executive Director Jack Ciulla, IT Chief Technology Innovations Officer Fuad Sweiss, PWA Executive Director Kathryn Downs, FMSA Executive Director Sergio Vidal, FMSA Assistant Director Ryan Hodge, Assistant City Attorney Candida Neal, Planning Manager Alvaro Nunez, PBA Code Enforcement Manager Nabil Saba, PWA Water Resources Manager Bianca L. Zurita, Recording Secretary Approval of Minutes of Economic Development, Infrastructure, Budget and Technology Committee Special Meeting of October 22, 2018. MOTION VOTE Martinez SECOND: Benavides AYES: Benavides, Martinez (2) NOES: None (0) ABSENT: Sarmiento (1) November 26, 2018 1 Economic Development, Infrastructure, Budget & Technology Minutes 13F-3 2. Staff Update Regarding the Housing Opportunity Ordinance (Strategic Plan No. 5, 3) (Minh Thai, PBA and Steven A. Mendoza, CDA) Candida Neal, Planning Manager of Planning and Building presented a status report and future direction for the Housing Opportunity Ordinance (HOO) an overview of the current ordinance in -lieu fees received, invested and units produced. Committee Members provided feedback regarding areas of the ordinance to be evaluated by staff that include the following options for consideration: On-site Development, In -lieu Fees and Density Bonus Concession. The next steps are to conduct a stakeholder outreach with the private market developer community and nonprofit community before returning to City Council for a Work Study session. 3. Mobile Vending (Strategic Plan No. 3, 3c) (Alvaro Nunez, PBA) Alvaro Nunez, Code Enforcement Manager of Planning and Building presented recommendations to create a six-month pilot program to allow Food Truck Islands/Pods and allow food trucks and pop-up temporary food businesses to operate on private property for extended time -periods. Mr. Nunez explained that the current Santa Ana Municipal Code (SAMC) allows food vending businesses to vend on private property once they have obtained a Land Use Certificate (LUC) and/or Special Event permit. 4. Discussion and Consideration to Amend City Manager Authority to Execute Contracts and Agreements (Strategic Plan Nos. 4, 1 & 7, 5) (Nabil Saba, PWA) Nabil Saba, Water Resources Manager of Public Works provided a proposal to amend City Manager's signing authority for non-public works contracts to $100,000 per vendor and public works contracts to $250,000 per vendor and grant City Manager signing authority for emergency Public Works contracts up to $10,000 per vendor. MOTION: Martinez SECOND: Benavides VOTE: AYES: Benavides, Martinez (2) NOES: None (0) ABSENT: Sarmiento (1) 5. Citywide Branding Next Steps (Strategic Plan No. 3, 1E) (Councilmember Benavides) Councilmember Benavides suggested to staff to include a short narrative and background of the proposed logo in the report for others to understand the history behind it. Question and answered period ensued by Council Committee members and staff. November 26, 2018 1 Economic Development, Infrastructure, Budget & Technology Minutes 13F-4 6. Comprehensive Financial Review — Verbal Update (Strategic Plan No. 4, 1) (Kathryn Downs, FMSA) Kathryn Downs, Executive Director of Finance and Management Services presented a Financial Review Timeline from November 2018 to May 2019. In January, an RFP will be released to a third -party for review. In May, staff will check-in with third -party for preliminary findings and recommendations. ITEMS MOVED TO NEXT COMMITTEE MEETING None STAFF MEMBER COMMENTS: None COMMITTEE MEMBER COMMENTS: None NEXT MEETING: • Monday, January 14, 2019 Adjournment — 7:31 PM Bianca L. Zurita Recording Secretary, CDA November 26, 2018 1 Economic Development, Infrastructure, Budget & Technology Minutes 13F-5 13F-6 � CITY OF SANTA ANA �" �1 COUNCIL COMMITTEE REGULAR MEETING AGENDA ECONOMIC DEVELOPMENT, INFRASTRUCTURE, BUDGET AND TECHNOLOGY COMMITTEE MARCH 11, 2019 5:00 PM CALL TO ORDER City Hall Ross Annex, Conference Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Cecilia Iglesias David Penaloza Jose Solorio PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS Elect a Chairperson and Vice Chairperson of the Economic Development, Infrastructure, Budget and Technology Committee 2. Approval of Minutes of November 26, 2018 Special Meeting {Strategic Plan No. 5, 11 3. Discuss the Resolution to Add Positions in the Human Resources and Police Departments and to Reallocate Certain Positions in the Police Department and Parks, Recreation and Community Services Departments {Strategic Plan No. 7, 6} (Steven Pham, HR) (Continued Item #55C from March 5th City Council Meeting) 4. Discuss the Appropriation Adjustments Recommended with the Mid -Year Budget Update {Strategic Plan No. 4,1} (Kathryn Downs, FMSA) (Continued Item #65B from March 5th City Council Meeting) Review General Fund and Reserve Balances for 17/18, 18/19 and Projected 19/20 {Strategic Plan No. 41 (Kathryn Downs, FMSA) 6. Discuss Measure X Spending Requirements {Strategic Plan No. 4} (Kathryn Downs, FMSA) 7. Discuss Zoning Ordinance Amendment No. 2018-04 to Amend Sections of Municipal Code Related to: Special District Requirement for Heninger Park and French Park (Historic Districts), Service Station, Townhome Residential Development Standards and Schools {Strategic Plan No. 3, 2; 5, 3} (Minh Thai, PBA) Santa Ana City Council Miguel A Pulldo Juan Villages Vicente 9amdento David Peado. Jose Solodo vacant Cedlla Iglesias Mayor Mayor Pro Tem, Ward 5 Ward1 Ward Ward Ward Ward6 gmulidonsanlaana.ora Mleoasasantaana.om vsarmienfooDsameana.ora doen.I.Reanla-ana.om IsolonoAsanla-ane.om dalesississenteana.ora City Hall, 20 Civic Center Plaza a P.O. Box 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714.647.6900 • Agenda Item Inquiries: 714.647.5360 • Website: www.santa-ana.ora 13F-7 STAFF COMMENTS COMMITTEE MEMBER COMMENTS ADJOURNMENT—The next regular meeting is scheduled for Monday, May 13, 2019 at 5:00 PM If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, 161v] at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. (Americans with Disabilities Act Title Il, 28 CFR 35.104 The complete Strategic Plan document is available at: http://www.sonta-ana.org/strategic-planning/ ECONOMIC DEVELOPMENT, INFRASTRUCTURE, BUDGET 2 MARCH 11, 2019 AND TECHNOLOGY AGENDA 13F-8 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON ECONOMIC DEVELOPMENT, INFRASTRUCTURE, BUDGET AND TECHNOLOGY REGULAR MEETING MINUTES MARCH 11, 2019 CALL TO ORDER: City Hall 20 Civic Center Plaza, Room 1600 Santa Ana, CA 5:04 PM ATTENDANCE: Council Committee members: Cecilia Iglesias David Penaloza Jose Solorio MEMBERS ABSENT: None STAFF PRESENT: Steven A. Mendoza, Acting City Manager Minh Thai, PBA Executive Director Jack Ciulla, IT Chief Technology Innovations Officer Fuad Sweiss, PWA Executive Director Kathryn Downs, FMSA Executive Director Steven Pham, HR Executive Director Sergio Vidal, FMSA Assistant Director Laura Rossini, Senior Assistant City Attorney Candida Neal, Planning Manager Bianca L. Zurita, Recording Secretary PUBLIC COMMENTS Council Committee Member Solorio thanked Mr. Peter Katz and Mr. Chris Schmidt forjoining the meeting and caring about these items. AGENDA DISCUSSION ITEMS Elect a Chairperson and Vice Chairperson of the Economic Development, Infrastructure, Budget and Technology Committee Council Committee Member Solorio nominated himself as Chair. Council Committee Member Iglesias nominated herself as Vice -Chair. Motion passed unanimously. March 11, 2019 (Economic Development, Infrastructure, Budget & Technology Minutes 13F-9 2. Approval of Minutes of November 26, 2018 Special Meeting Council Committee Member Iglesias requested to postpone approval of minutes to next meeting in May. MOTION: Iglesias SECOND: Penaloza VOTE: AYES: Iglesias, Penaloza, Solorio (3) NOES: None (0) ABSENT: None (0) (Item 7 taken out of order) 7. Discuss Zoning Ordinance Amendment No. 2018-04 to Amend Sections of Municipal Code Related to: Special District Requirement for Heninger Park and French Park (Historic Districts), Service Station, Townhome Residential Development Standards and Schools (Minh Thai, PBA) Minh Thai, Executive Director of Planning and Building presented a series of proposed zoning amendments that revises the code which results in Planners do theirjob better. Candida Neal, Planning Manager of Planning and Building, provided an overview of the proposed amendments. One is for Service Stations (Gas Stations) that will now require going through the City's Development Project review process ensuring adequate review by all agencies/departments. The second proposed amendment is for French Park and Heninger Park to assign responsibility for the review of projects to the Historic Resources Commission. Both Districts were identified as historic neighborhoods before the City adopted the current historic ordinance. Before the creation of the historic commission and historic ordinance, any structural changes in those two neighborhoods went to the Planning Commission. The proposed amendment transfers the review authority from the Planning Commission to the Historic Resources Commission. The third proposed amendment is for the Two -Family (R2) District and Townhouse Standards. The proposed amendments will modify the standards, reduce the building separation, clarify and simplify language and development standards, create flexible open space and storage design standards, allow 3 -story townhouse subject to a CUP, modify parking requirements and create additional opportunities for low to medium density housing. Council Committee Member Iglesias expressed concern with guest parking spaces being reduced from 2 spaces to half a space and the overflow going into the neighboring streets. Guest parking requirements should be kept as one space. Discussion from Council Committee Members continued on the guest parking issue based on the number of bedroom size of each unit. Currently, schools are permitted in residential and commercial districts. In the residential districts, schools are required to obtain a Conditional Use Permit (CUP). In the March 11, 2019 (Economic Development, Infrastructure, Budget & Technology Minutes 13F-10 commercial area, they are allowed by right. The proposed Amendment is for all new schools be required to go through the city's CUP process which will allow forformal public input and will ensure no or minimal impact to surrounding land uses. Council Committee member Iglesias stated that she does not support the proposed amendment, and feels it will make it more difficult for charter schools to open in the city. Staff will look at the school requirements and establish criteria and operational standards that they will need to comply. Minh Thai will meet with staff'to refine the standards to ensure they meet the administrative approval with standards. Council Committee member Iglesias would like to discuss with other council members in regards to school requirement/standards proposed amendments. Planning and Building Department will bring it back to Council in the summer with a new proposal/amendment. Council Committee members recommend taking this item to the Planning Commission before taking it to full City Council. 3. Discuss the Resolution to Add Positions in the Human Resources and Police Departments and to Reallocate Certain Positions in the Police Department and Parks, Recreation and Community Services Departments (Strategic Plan No. 7, 6) (Steven Pham, HR) (Continued Item #55C from March 5th City Council Meeting) Kathryn Downs, Executive Director of Finance and Management Services, provided background of Items 3 and 4. Staff was directed by City Council to bring both items to EDIBT for further discussion and to add a review of the General Fund Balance and Reserve and Measure X Spending Requirements. Item #55C from the March 5th City Council Agenda — The report came from Human Resources requesting to add and reallocate some positions and to approve the appropriation adjustment which was included with the mid -year report. The purpose is to discuss and make a recommendation back to all City Council. Kathryn Downs reinforced that it is good practice to look at the staffing when working with the annual budget plan as supposed to mid -year. Steven Pham, Human Resources Director spoke on behalf of Lisa Rudloff, Parks, Recreation and Community Services (PRCS) and Chief Valentin, Santa Ana Police Department. Steven Pham explained the critical need to hire a Parks Services Inspector due to the liability faced when PRCS is unable to meet the basic state standards. The position is needed now, and staff is always looking to shift the cost and savings. The reason PRCS Director is looking to reallocate some of the Library positions is to eliminate having to go through the hiring process which could take months. Council Committee Chair Solorio's had concerns that if the Library is defunded of these positions, later on if there is a need, these positions will need to re -funded. In regards to the liability of the parks, other departments such as Code Enforcement and Public Works also have liability issues. The need for a Parks Inspector has been an issue for years. Steven Pham presented the need to reallocate the Jail Administrator to Police Captain to create some standards and uniformity and add a Police Investigative Specialist to March 11, 2019 (Economic Development, Infrastructure, Budget & Technology Minutes 13F-11 assist officers to investigate accidents and prepare administrative reports to alleviate officers from focusing on other cases. Council Committee Member Penaloza pointed out that the Santa Ana Police Department needs a Social Media Specialist, someone that will make the department look more humanizing and be able to give a positive outlook to the community. Steven Pham presented the need to add new staff in Human Resources Department. There are ten vacancies (budgeted and non -budgeted) as a result of the recession over the years. PUBLIC COMMENT - Mr. Chris Schmidt spoke in opposition of Police Department receiving additional funds to hire new officers when other departments are getting less or none. He stated that Code Enforcement is shorthanded, as well as Public Works, and Parks, Recreation and Community Services and parking staff. Mr. Schmidt doesn't understand how there's no budget but the Police Department positions are being filled. He hopes that someone questions the hiring process. Mr. Schmidt mentioned that it is not fair to the residents of Santa Ana that one department gets $1 million every year to hire new people, but other departments don't get any money. Mr. Schmidt suggested reviewing the proposed vacancies and seeing if 51 positions are really needed. Council Committee Member Penaloza feels comfortable moving forward with the three positions that the Human Resources Department is requesting but hold on to the other positions until for further discussion or wait until the new budget cycle. 4. Discuss the Appropriation Adjustments Recommended with the Mid -Year Budget Update (Strategic Plan No. 4,1) (Kathryn Downs, FMSA) (Continued Item #6513 from March 5th City Council Meeting) Kathryn Downs, Executive Director of Finance and Management Services, stated that this update was directed by City Council to bring to the Committee for further discussion. The purposes of the Mid -Year Update are the revenue update and a request for appropriation adjustments. A summary of the appropriation adjustments that was requested by City Council are related to the General Fund, City Services Fund and Liability Fund and Workers Comp Fund. Council Committee member Penaloza recommended the $75,000 to move forward with the 150 -year anniversary as it is approaching soon. Steven Mendoza, Acting City Manager clarified that City Council approved $75,000 for through July 151 and then staff will request an additional $75,000 in next year's budget. He explained that the Mid -Year Budget adjustment is for when staff might have changes and adjustments are necessary. Council Committee Chair Solorio recommends to City Council $75,000 for the 150 -year anniversary, a PRCS Park Inspector and 1 Human Resources Analyst. Council Committee Chair Solorio also requested to bring an updated Revenue and Expenses projection to City Council in April 2nd. March 11, 2019 1 Economic Development, Infrastructure, Budget & Technology Minutes 13F-12 5. Review General Fund and Reserve Balances for 17118, 18119 and Projected 19120 (Strategic Plan No. 4) (Kathryn Downs, FMSA) Item discussed with items 3 and 4. Discuss Measure X Spending Requirements (Strategic Plan No. 41 (Kathryn Downs, FMSA) Kathryn Downs explained the ballot language that was listed on the Measure X and what the money can be spent on. The Sales Tax Measure X money is a General Fund Revenue which can be used for any legal purpose of the City. Kathryn Downs explained that the Budget Community presentations begin tomorrow night. Ms. Downs explained what will be covered at the community budget meetings. She stated it is an exercise to get community feedback, determine which strategic plan goals have been achieved, an overview of the city's budget process; an overview of the current year budget for the community to see where the money is coming from and how it is spent. Steven Mendoza explained that staff would be looking for Capital Improvement Plan (CIP) recommendations for streets and large projects that the community is looking for. Fuad Sweiss, Executive Director of Public Works explained that staff created a list of projects that are crucial to accomplish. Steven Mendoza clarified that Public Works and Parks and Recreation have a list of projects that are tangible and ready to tackle once Council approves next year's budget. Council Committee Member Penaloza would like to see projects that can make the City proud and be able to show residents that their tax dollars are being spent on projects to benefit the residents. He would like to see the input from the Oversight Committee and the Community Budget meetings. Council Committee Chair Solorio would like to see a spending plan that will represent the actual language of what the community voted on. Council Committee Member Iglesias would like to see a proposal how the money will be spent on Library Services. ITEMS MOVED TO NEXT COMMITTEE MEETING 2. Approval of Minutes of November 26, 2018 Special Meeting. STAFF MEMBER COMMENTS: March 11, 2019 1Economic Development, Infrastructure, Budget & Technology Minutes 13F-13 Steven Mendoza — Announced that Budget Community meetings start tomorrow with another one on Wednesday and another in the next few weeks. Steven Pham — Thanked Council Committee Members for their support and for listening and appreciates the opportunity to speak in front of the Committee. COMMITTEE MEMBER COMMENTS: Council Committee Member Penaloza — Thanked everyone for coming tonight. Council Committee Chair Solorio — Thanked everyone for being here tonight and appreciates their patience. NEXT MEETING: Monday, May 13, 2019 Adjournment -7:46 PM Bianca L. Zurita Recording Secretary, CDA March 11, 2019 1Economic Development, Infrastructure, Budget & Technology Minutes 13F-14