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Home My WebLink About29A - POOL RESURFACINGREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 4, 2019 TITLE: APPROVE A PAYMENT AUTHORIZATION TO ULTIMATE POOL REMODELING, INC. FOR SWIMMING POOL RESURFACING AND REPAIRS AT SALGADO PARK POOL FOR INVOICE #25890 IN THE AMOUNT OF $28,800 AND INCREASE THE TOTAL PURCHASE ORDER AMOUNT TO $423,338.24 (STRATEGIC PLAN NO. 5,4) CLERK OF COUNCIL USE ONLY: •;• s ❑ As Recommended ❑ As Amended ❑ Ordinance on ls' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER CITY MAN GER RECOMMENDED ACTION Authorize a payment to Ultimate Pool Remodeling, Inc. for swimming pool resurfacing and repairs at Salgado Park pool for invoice #25890 in the amount of $28,800 and increase the total purchase order amount to $423,338.24, to be paid with park acquisition and development funds, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On March 5, 2019, the City Council awarded a one-time purchase and payment to Ultimate Pool Remodeling, Inc. for swimming pool resurfacing and repairs at Memorial Pool, Salgado Pool, and Santa Anita Pool in an amount not to exceed $365,998.24. In the course of completing the projects, additional repairs identified required two change orders totaling $20,140 (Exhibit 1 and 2) at Memorial Park pool and $8,400 at Santa Anita pool (Exhibit 3). These change orders were within the 10% approval authority of the City Manager. An additional change order (Exhibit 4) for $28,800 was required at Salgado pool. This amount requires approval of the City Council to authorize payment to the vendor. The contractor completed this work in order to have the pool operational in time for the public to use at the start of City's swim season. Therefore, the City is requesting authorization to pay $28,800 to Ultimate Pool Remodeling, Inc., which would bring the total purchase order amount to $423,338.24. 29A-1 Payment Authorization to Ultimate Pool Remodeling, Inc For Swimming Pool Resurfacing and Repairs at Salgado Park June 4, 2019 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #5 Community Health, Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability). FISCAL IMPACT The funds for the requested payment authorization amount are budgeted and available in the following fiscal year and account listed below. Fiscal Accounting Fund Accounting Unit, Account Amount Year Unit -Account # Description Description FY 18-19 31113260- Acquisition and Residential Development District 1, $28,800 66220 Development Improvements Other Than Buildings TOTAL $28,800 Lisa`Rudloff Executive Director Parks, Recreation and Community Services Agency Exhibits: 1. Addendum Invoice #13765 2. Addendum Invoice #13740 3. Addendum Invoice #12182 4. Addendum Invoice #25890 APPROVED AS TO FUNDS AND ACCOUNT: Y Kathryn Dow s, CPA 49 Executive Director Finance and Management Services Agency 29A-2 EXHIBIT 1 ULr Ultimate Pool Remodeling 231 E Alessandro Blvd #A398 Riverside, Calif 92508 (Office) 951-686-1330 (Fax) 951-686-1337 ADDENDUM INVOICE 13765 04/25/2019 City of Santa Ana Memorial Pool Thank you for your business. Please make your 2102 S. Flower St check payable to: 'URimate Pool Remodeling' and Santa Ana, CA 92707 use your Job Number (310391) as the Reference Mobile: on your check. Addendum TransactionDetail �ilYililfL' Quartz - Addendum Amount $12,240.00 Quartz - Addendum Payments Addendum Description Waterstop foam 1020 feet injection In expansion joint. $12240 -$0.00 Quartz - Amount Due: $12,240.00 Customer agrees to pay the above amount. Customer Signature/Date Thank You, Ultimate Pool Remodeling Account Statement Draw Demo Addendums Quartz Quartz [=Nan-0os Is Completed Amount I Credits I Payments $7,900.00 $0.00 $12,240.00 $0.00 TOTALS: $167,187.59 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 29A-3 29A-4 EXHIBIT 2 UZ= T snto0 nva Ultimate Pool Remodeling 231 E Alessandro Blvd #A398 Riverside, Calif 92508 (Office) 951.686-133D (Fax) 951-686-1337 ADDENDUM INVOICE 13740 04/25/2019 City of Santa Ana Memorial Pool Thank you for your business. Please make your 2102 S. Flower St check payable to:'Ultimate Pool Remodeling' and Santa Ana, CA 92707 use your Jab Number (310391) as the Reference Mobile: on your check. AddendumSilt1L'it{IL' Quartz - Addendum Amount $7,900.00 Quartz - Addendum Payments .$0.00 Quartz -Amount Due: $7,900.00 Addendum Description Epoxy Inject 4 cracks on walls. 40 It Horizontal 15ft Horizontal 40 Horizontal 5 ft vertical Customer agrees to pay the above amount. Customer Signature/Date Thank You, Ultimate Pool Remodeling Account Statement Type I Phase Description I Completed Amount Credits Payments Draw Demo $147,047.59$000 $.00 Addendums Quartz a-Non-0ostable $7,900.00 $0.00 $0.00 TOTALS: $154,947.59 $0.00 $0.00 $0.00 $0.00 $0.00 29A-5 29A-6 EXHIBIT 3 V=f f Ultimate Pool Remodeling 231 E Alessandro Blvd #A398 IZverside, Calif 92508 (Office) 951-686-1330 (Fax) 951-686-1337 ADDENDUM INVOICE 12182 04/1012019 City of Santa Ana Santa Anita Pool Thank you for your business. Please make your 300 S. Figuerora St check payable to:'Uftimate Pool Remodeling' and Santa Ana, CA 92703 use your Job Number (310392) as the Reference Mobile: on your check. Addendum Transact• �iWL•iSYL Demo - Addendum Amount $8,400.00 Demo -Addendum Payments -$0.00 Demo - Amount Due: $8,400.00 Addendum Description Split 5 equalizer lines balance with SDX covers Split main drain line to code add second 24x24 drain cover Total$8400.00 Customer agrees to pay the above amount. Customer Signature/Date Thank You, U1Smate Pool Remodeling Account Statement �11111' '' �11 111=111 111=11 0=11 IMEMM Draw Demo $55,466.96 $0.00 $0.00 $0.00 Addendums Demo $8,400.00 $0.00 $0.00 $0.00 x.N.Co•'o"° TOTALS: $63,866.96 $0.00 $0.00 $0.00 29A-7 29A-8 EXHIBIT 4 uarinraaE JWL e Ultimate Pool Remodeling 231 E Alessandro Blvd #A398 Riverside, Calif 92508 (Office) 951-686-1330 (Fax) 951-686-1337 ADDENDUM INVOICE 25890 05/09/2019 City of Santa Ana Salgado Pool Thank you for your business. Please make your 706 N Newhope St check payable to: 'Ultimate Pool Remodeling' and Santa Ana, CA 92703 use your Job Number (310388) as the Reference Mobile: on your check. Addendum . Detail Quartz - Addendum Amount $28,800.00 Quartz - Addendum Payments .$0.00 Quartz- Amount Due: $28,800.00 Addendum Descrintion Replace 6 Skimmers $16,800 Split 6 suction lines $7200 Pressure Test Plumbing $1800 Repair Light main line 150 ft conduit incased in cement $3000 Change deck drain configuration 4 Inch pipe. Existing brick border level has moved over time Customer agrees to pay the above amount. Customer Signature/Date Thank You, Ultimate Pool Remodeling Account Statement Draw Demo 05/0112019 $156,800.09 $0.00 $0.00 $156,800.09 Addendums Quartz $0.00 $0.00 $0.00 $0.00 Quartz $28,800.00 $0.00 $0.00 $0.00 "s°"'OO t.bl. TOTAL& $185,600.09 $0.00 $0.00 $156,800.09 29A-9 29A-10