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Home My WebLink About55D - RESO NATIONAL FITNESS GRANTREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 4, 2019 TITLE: ADOPT A RESOLUTION ACCEPTING THE 2019 NATIONAL FITNESS CAMPAIGN GRANT OF $30,000 PER SITE AND AGREEING TO ENDEAVOR TO PROVIDE $90,000 PER SITE TO FUND THE REMAINING PURCHASE PRICE OF THE EQUIPMENT PLUS THE COST OF INSTALLATION AT FIVE CITY SITES (JEROME PARK, EL SALVADOR PARK, DELHI PARK, ROSITA PARK AND CIVIC CENTER PLAZA OF THE FLAGS) (STRATEGIC PLAN NO. 5,4) RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1° Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Adopt a resolution accepting the 2019 National Fitness Campaign grant of $30,000 per sight and agreeing to endeavor to provide $90,000 per site to fund the remaining purchase price of the equipment plus the cost of installation at five City sites (Jerome Park, El Salvador Park, Delhi Park, Rosita Park and Civic Center Plaza of the Flags). DISCUSSION On February 4, 2019, the City of Santa Ana submitted a grant application (Exhibit 1) to the National Fitness Campaign (NFC) to build five fitness courts at Jerome Park, El Salvador Park, Delhi Park, Rosita Park and Civic Center Plaza of the Flags. On March 15, 2019, the City of Santa Ana received five $30,000 grants from NFC to participate as a Model City in the 2019 National Fitness Campaign (Exhibit 2). Approval of the multi -site application was based on the City of Santa Ana's commitment to free health and fitness options, development of stakeholder consensus, and the exceptional and active public spaces where we will launch our Fitness Courts and the NFC program. Total funding required per Fitness Court® (includes mobile app, sports floor, communications and press releases, activation campaign etc.) is $120,000 plus installation. Installation costs may be different from site to site, as location conditions vary as well as the ability to use in-house staff for some of the installation when possible. The installation cost is estimated at $30,000 per site. The 55D-1 Approve a Resolution Accepting the 2019 National Fitness Campaign Grant June 4, 2019 Page 2 NFC grants $30,000 per site and the City / Local Sponsor Match is $90,000 per site plus installation. As a requirement to the grant, the City must adopt a resolution (Exhibit 3) to demonstrate funding and support towards the projects. The City is prepared to fully fund the balance needed ($90,000 plus installation of approximately $30,000) for the first court and will pursue a combination of City and non -City funding, such as sponsorships, for the remaining four courts. This resolution does not financially commit the City, but rather states that the City will endeavor to secure the remaining funds needed. Should the City not be able to secure the funding, the City will not be obligated to purchase the equipment. When funding has been secured and the City is ready to purchase the equipment, the matter will once again be brought before the City Council to award the purchase order for the court equipment and installation, which will identify the funding sources. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #5 Community Health, Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability). FISCAL IMPACT There is no direct fiscal impact with this item. A request to authorize the purchase of the fitness court equipment will be presented to the City Council at a later date. bsd Rudloff Executive Director Parks, Recreation and Community Services Agency Exhibits: 1. Application 2. Award Letter 3. Resolution 55D-2 NATIONAL FITNESS CAMPAIGN Mm" EXHIBIT 1 Monday, February 4, 2019 2019 NFC Multi -Site Grant Application Congratulations on being selected to apply as a Model Partner in the Campaign. Read and follow the instructions carefully prior to submitting your application. For questions on the application, required documentation or grant eligibility, please contact partnerships@nfchq.com. All applications due within 14 days of receipt. I. General Information: Applicant Type: ' City or County Government Submission Date: Monday, February 4, 2019 Legal Name of Organization: City of Santa Ana Organization Address: 20 Civic Center Plaza, Parks, Recreation and Community Services Agency, M23 Santa Ana, CA, 92701 Web Site URL: www.santa.ana.org Information for the person to be contacted on matters involving this application: Full Name: Lisa Rudloff Office Phone: (714) 571-4204 Email: Irudloff@santa-ana.org Lets make world class fitness free — together! Who else among your community Parks & Recreation Commission / Board leadership has adopted or supported this project? (select all that apply) Executive Management Team 1 II. Multi -Site Information: Site #1 Name: Jerome Park 55D-3 EXHIBIT 7 Location Type: Public Outdoor Park Google Maps or other web URL of https://www.google.com/maps/place/33°/oC2°/oB044'07.1°/o22N location+117%C2%B053'54.6%22W/@33.7353051,-117.8990422,280m/ data=!3m2!1 e3!4b1!4m6!3m5!1 sOx0:Ox0!7e2!8m2!3d33.735304 !4d-117.8984947 Site #2 Name: El Salvador Park Location Type: Public Outdoor Park Google Maps or other web URL of https://www.google.com/maps/place/33°/oC2°/oB045'07.5°/o22N location+117%C2%B053'37.8%22W/@33.7520941,-117.8943712,280m/ data=!3m2! 1 e3!4b1 !4m6!3m5! 1 s OxO:OxO!7e2! 8m2! 3d33.752092 5! 4d-117.8938241 Site #3 Name: Delhi Park Location Type: Public Outdoor Park Google Maps or other web URL of https://www.google.com/maps/place/33°/oC2°/oB042'53.8°/o22N location+117%C2%B051'34.7%22W/@33.7149511,-117.8601732,280m/ data=! 3 m2! 1 e3!4b1 !4m 6!3m 5! 1 s OXO:OXO!7e2! 8m2!3d33.714949 9!4d-117.8596258 Site #4 Name: Civic Center -Plaza of the Flags Location Type: Civic Center Public Space Google Maps or other web URL of https://www.google.com/maps/place/33°/aC2°/oB045'00.1%22N location+117%C2%B052'28.4%22W/@33.7500261,-117.8750932,280m/ data=!3m2!1 e3!4b1 !4m6!3m5!1 s0x0:Ox0!7e2!8m2!3d33.750025 4! 4d-117.8745463 Site #5 Name: Rosita Park Location Type: Public Outdoor Park Google Maps or other web URL of https://www.google.com/maps/place/33°/oC2°/aB045'05.3°/o22N location+117%C2%B055'46.3%22W/@33.7514707,-117.9303782,435m/ data=!3m2!1 e3!4b1 !4m6!3m5!1 sOx0:Ox0!7e2!8m2!3d33.751468 7!4d-117.9295289 Do you plan to apply for additional yes sites? Site #6 Name: Future Sites would be identified at a later date Location Type: To Be Deteremined 2 55D-4 EXHIBIT 7 Google Maps or other web URL of To Be Determined location Please answer the following questions regarding access and approvals for the sites being submitted for funding consideration: Is public access available to these Yes -All sites have public access sites? j Have these sites been discussed and Yes - Some sites have been approved for funding approved for funding consideration by consideration I other stakeholders? - - - - - - Please upload your site map or NFC Sites.pdf additional graphic aids as required to support this application: III. Timing & Funding Information: Can you confirm that your first Fitness ;Yes Court(s) will be open and available for public use in 2019? When do you plan to open your first July - September 2019 Fitness Court(s) and launch the local - - campaign? LAUNCH MILESTONES: Jan — Mar 2019 Purchase Order Deadline: 12/21/2018 Shipped Fitness Court: 2/28/2019 Launch Fitness Court: 313112019 LAUNCH MILESTONES: Apr —Jun 2019 Purchase Order Deadline:3/31/2019 Shipped Fitness Court: 5/31/2019 Launch Fitness Court: 6/30/2019 LAUNCH MILESTONES: Jul — Sep 2019 Purchase Order Deadline: 6/30/2019 Shipped Fitness Court: 8/31/2019 Launch Fitness Court: 9/30/2019 LAUNCH MILESTONES: Oct — Dec 2019 3 55D-5 EXHIBIT 1 Purchase Order Deadline: 9/30/2019 Shipped Fitness Court: 11/30/2019 Launch Fitness Court: 12/31/2019 If selected as Model City Partners and awarded the $30,000 NFC Fitness Grants, how do you plan to match the remaining program and installation funding for all approved sites? (select all that apply) As needed, NFC supports partners with fundraising tools and project planning. What kind of fundraising support do you anticipate requesting from NFC? (select all that apply) Municipal budget ' Local sponsorships - r Community fundraising l Revenue Funds Finding local or state grants I Custom sponsor materials Custom site support and planning If local fundralsing is unsuccessful, I Yesdoes the city/school still intend to _ J proceed in 2019? IV. Partnership & Sponsors: Are you willing to host an opening day Yes celebration at your Fitness Courts _ inviting civic leaders, community supporters and the local media? Inconsideration of the Fitness Courts No being funded through the NFC L __ sponsorship program, and in some cases, local or regional sponsors, will you allow the permanent identification of major sponsors on the Fitness Court sign theater? NFC raises the priority of health and fitness in the community by building strong partnerships and through the engagement of local/national sponsors. Do you agree to help promote fitness in your community in the following ways? Promote usage of the Fitness Courts �'� yy — J and demonstrate the value of an L J active lifestyle using the Fitness Court App, NFC website and activation tools provided: 55D-6 EXHIBIT 7 Promote sponsors who have No supported the Campaign, and join relevant regional and national events and promotions: V, NFC Grant Award Acceptance: How will your organization accept the $30,000 NFC Fitness Grants and confirm that your funding in this application will be available and committed to this program? Council/Board Resolution of Adoption The undersigned (authorized to sign on behalf of applicant organization) certifies, to the best of his or her knowledge and belief, that the information contained in this application is true. Further, NFC and the undersigned organization recognize that neither submitting this application or being awarded NFC Grant Funding constitutes a binding committment of any kind. Vill. Applicant's E-Signature E-Signature: Francisco Arroyo Senior Management Analyst 5 55D-7 55D-8 EXHIBIT 2 2019 NATIONAL FITNESS CAMPAIGN 200 CITIES Congratulations — Santa Ana has been selected as a 2019 NFC Model City! Dear Lisa, On behalf of the National Fitness Campaign and our Official 2019 Campaign Sponsors, we are pleased to announce that the City of Santa Ana has been selected to receive (5) NFC Fitness Grants to join the 2019 Healthy Cities Campaign. This letter confirms your award of (5) $30,000 Grants towards building 5 Fitness Courts® and launching your local Campaign to bring healthy infrastructure and world class free fitness to the residents of Santa Ana. Your community has made a choice: to join a national movement and make world class fitness free! Our team will work with you to follow the path outlined in your Grant Application, ship your Fitness Courts® and make you part of the National Campaign, promoting and activating the program in 2019. We have assigned Trent Matthias as your dedicated Campaign Manager. He will be your champion and partner in this program. This grant award is the first step towards formal confirmation of your participation. The next step is a call with Trent to discuss building our partnership which will be scheduled in the next 10 days. Here are some of the things to look forward to in 2019: * Launch Day Celebrations — Open your Fitness Courts® and build a network of NFC Ambassadors! * Fitness Court App — Bring NFC's free digital fitness ecosystem to the residents of Santa Ana. * NFC Fitness Challenges —Get residents moving and keep them engaged with ongoing events. * Press & Media Promotions —Leverage NFC's reach for local and national feature coverage! On behalf of the entire NFC team, I am thrilled to invite the City of Santa Ana to join us as a leading partner in the 2019 Healthy Cities Campaign. Best in Fitness, El Mitch Managed, Founder National Fitness Campaign 55D-9 55D-10 EXHIBIT 3 LR 6/4/19 RESOLUTION NO. 2019-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING THE 2019 NATIONAL FITNESS CAMPAIGN GRANT OF $30,000 PER SITE, FOR A TOTAL OF FIVE AND AGREEING TO ENDEAVOR TO PROVIDE AN ESTIMATED $120,000 PER EACH SITE TO FUND THE REMAINING PURCHASE PRICE OF THE EQUIPMENT AND INSTALLATION OF THE FITNESS EQUIPMENT AT FIVE CITY PARKS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. In 2019, the National Fitness Campaign offered grants to 200 Cities or Colleges to install an outdoor Fitness Court@), in public parks for use by the public at no cost. B. The City's Parks, Recreation and Community Services Agency submitted an application for the 2019 National Fitness Campaign grant funds and was selected as a recipient of the grant for five City owned sites. C. The 2019 National Fitness Campaign grant is $30,000 per site for a total of $150,000 for the five sites. The total cost for the purchase of the outdoor Fitness Court® equipment (includes mobile app, sports floor, communications and press releases, activation campaign etc.) at five City parks (Jerome Park, El Salvador Park, Delhi Park, Rosita Park and in the Civic Center) will be $120,000 per site for a total of $600,000. The cost of installation will be an additional cost to the City and is estimated at $30,000 per site, but may vary from site to site. The $30,000 grant per site operates as a credit toward the total purchase price of the Fitness CourtO. The City will need to obtain funding to complete the installation of the five outdoor Fitness Court@ locations. Section 2. The City Council of the City of Santa Ana hereby authorizes the City Manager or her designee, on terms acceptable to the City Attorney, to execute any documents that are necessary to accept the 2019 National Fitness Campaign $30,000 grant funds per site (five sites total) for the outdoor Fitness Court@ equipment; Resolution No. 2019-XXX 55D-11 Page of EXHIBIT 3 Section 3. The City Council of the City of Santa Ana hereby agrees to endeavor to secure funding for the remaining $90,000 per site for the purchase of the equipment plus the additional amount for installation (estimated to be $30,000 per site), for an estimated total of $600,000, to construct the outdoor Fitness Court@ at five City sites; Section 4. The City Council of the City of Santa Ana will endeavor to construct and launch the outdoor Fitness Court@ by the end of the 2019 calendar year, contingent upon funding; and Section 5. The City Council of the City of Santa Ana believes the outdoor Fitness Court@ is an important recreation facility to support the health of the community by making "world -class" fitness free at Jerome Park, El Salvador Park, Delhi Park, Rosita Park, and the Civic Center, to fund an outdoor bodyweight circuit training Fitness Court@, and to earn local and national recognition as a leader in providing affordable health and wellness. Section 6. This Resolution shall take effect immediately upon its adoption by the City Council and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 4th day of June, 2019. APPROVED AS TO FORM: nn SoniaR. Carvalho, City Attorney By: s� Aou t - pw�(,f1,c.. Laura A. Rossini Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers Resolution No. 2019-XXX Page 2 of 3 Miguel A. Pulido Mayor 55D-12 EXHIBIT 3 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Norma Mitre, Acting Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2019-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Acting Clerk of the Council City of Santa Ana Resolution No. 2019-XXX 5501-13 Page 3 of 3 55D-14