HomeMy WebLinkAbout60C - AA DEPT BUDGET TRANSFERREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JUNE 4, 2019
TITLE: APPROVED
0 As
APPROVE APPROPRIATION ElAs Amended Recommended
ADJUSTMENT TO TRANSFER GENERAL ❑ Ordinance on 151 Reading
FUND BUDGET BETWEEN VARIOUS El Ordinance on Reading
Re
❑ Implementing Resolution
DEPARTMENTS FOR FISCAL YEAR 2018- ❑ set Public Hearing For
19 WITH NO NET FISCAL IMPACT
(STRATEGIC PLAN NO. 4, 1, 3)
CONTINUED TO
FILE NUMBER
CITY ER
RECOMMENDED ACTION
Approve the proposed maximum General Fund appropriation adjustment as follows. The actual
appropriation adjustment between departments may be less, based upon final fiscal year-end
amounts.
Department
Reason
Amount
City Manager's Office (CIVIC)
Former City Manager separation payment, and
payment of significant accrued leave for two other
CMO employees who separated from the City
$450,000
Non -Departmental
Updated Information Technology Internal Service
Allocations
$300,000
Clerk of the Council
Election Savings
$ 250,000
Public Works Agency
Staff Vacancy Savings
$ 500,000
General Fund Net Impact
1
$0
DISCUSSION
Per Section 609 of the Santa Ana Charter, spending cannot exceed the Council -approved
appropriations by department within each fund.
Soecifically, Section 609 of the Santa Ana Charter states that:
"From the effective date of the budget, the several amounts stated therein as proposed
expenditures shall be and become appropriated to the several offices, agencies, and departments
for the respective objects and purposes therein specified as stated in an appropriation ordinance.
All appropriations shall lapse at the end of the fiscal year to the extent that they shall not have
been expended or lawfully encumbered.
60C-1
Appropriation Adjustment to transfer General Fund budget between departments
June 4, 2019
Page 2
At any meeting after the adoption of the budget, the City Council may amend or supplement the
budget by motion adopted by the affirmative votes of at least two-thirds (213) of the members so as
to authorize the transfer of unused balances appropriated for one purpose to another purpose, or
to appropriate available revenue not included in the budget, except that the City Council shall not
reduce that portion of the budget providing for the support of public recreation programs below the
amount specified in section 607 of this article."
Staff monitors the budget to ensure spending does not exceed appropriations. A recent analysis
of General Fund expenditures suggests two departments will exceed FY18-19 budgeted
appropriations. Staff recommends an appropriation adjustment to ensure budgetary compliance.
STRATEGIC PLAN ALIGNMENT
The recommended appropriation adjustment assists the City with meeting Goal #4, Objectives 1,
and 3 — Maintain a stable, efficient and transparent financial environment; and maintain a
structurally balanced budget with appropriate reserve levels.
FISCAL IMPACT
There is no net fiscal impact to the General Fund. The proposal would adjust the following
accounting units by amounts up to the maximums listed.
Department/Division
Accounting Unit -Account
Maximum Amount
City Managers Office
01103010-61000
$450,000
Non -Departmental
01105015-65050
$300,000
Clerk of the Council
01107031-62300
$ 250,000
Public Works Agency/Traffic & Transportation
01117620-61000
$ 200,000
Public Works Agency/Sanitation
01117643-61000
$ 300,000
General Fund Net Fiscal Impact
$0
APPROVED AS TO FUNDS AND ACCOUNTS:
d-a-A
Kathryn Down , CPA I-^^
Executive Director
Finance and Management Services Agency
60C-2