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Home My WebLink About FULL AGENDA_2019-06-04HOUSING AUTHORITY REGULAR MEETING AGENDA JUNE 4, 2019 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) Vicente Sarmiento Authority Member - Ward 1 V SarmientokSanta-ana.or Jose Solorio Authority Member - Ward 3 JSoloriona= santa-ana.org Juan Villegas Chair Pro Tern - Ward 5 JVillegasksanta-ana. org Miguel A. Pulido Chairperson Authority Member telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 David Penaloza Authority Member - Ward 2 DPenalozakSanta-ana. org Vacant Authority Member - Ward 4 Cecilia Iglesias Authority Member — Ward 6 CIglesiaskSanta-ana. org Sonia R. Carvalho Steven A. Mendoza Norma Mitre Authority General Counsel Executive Director Acting Recording Secretary NOTE: Hyou need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic Housing Authority Meeting Information Five -Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: -Investment in youth -Safe and healthy community -Neighborhood pride -Thriving economic climate -Enriched and diverse culture -Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents." Guiding Principles -Collaboration -Efficiency -Equity -Excellence -Fiscal Responsibility -Innovation -Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City's Code can be found on the Clerk of the Council's webpage. The following are the core values expressed: Integrity - Honesty - Responsibility - Fairness - Accountability - Respect - Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the "Recommended Action" and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority "pulls" an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non -confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. — 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk's office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647-6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City's cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY AGENDA 2 JUNE 4, 2019 1 2. 3. CITY OF SANTANA HOUSING AUTHORITY REGULAR MEETING JUNE 4, 2019 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS: IGLESIAS, PENALOZA, SARMIENTO SOLORIO, VILLEGAS, WARD 4 AUTHORITY MEMBER VACANT Executive Director, Authority General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 "Public Input" for description.) CONSENT CALENDAR RECOMMENDED ACTION Approve staff recommendation on Consent Calendar Items:1 through 3. SPECIAL MEETING MINUTES OF APRIL 16, 2019 {STRATEGIC PLAN NO. 5, 11 RECOMMENDEDACTION.• Approve Minutes. REGULAR MEETING MINUTES OF MAY 7, 2019 {STRATEGIC PLAN NO. 5, 11 RECOMMENDEDACTION: EXCUSED ABSENCES RECOMMENDEDACTION: Approve Minutes. Excuse absent Housing Authority Member(s): *** END OF CONSENT CALENDAR *** HOUSING AUTHORITY AGENDA 3 JUNE 4, 2019 COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non -agenda matters and ask questions of or give directions to staff. NO action may be taken on non -agenda items unless authorized by law. ADJOURNMENT HOUSING AUTHORITY AGENDA 4 JUNE 4, 2019 CALLED TO ORDER ATTENDANCE MINUTES OF THE SPECIAL MEETING OF THE HOUSING AUTHORITY AGENCY SANTA ANA, CALIFORNIA APRIL 16, 2019 COUNCIL CHAMBER 22 CIVIC CENTER PLAZA SANTA ANA, CA 9:52 P.M. AUTHORITY MEMBERS Present: MIGUEL A. PULIDO, Chair JUAN VILLEGAS, Chair Pro Tern CECILIA IGLESIAS DAVID PENALOZA VICENTE SARMIENTO JOSE SOLORIO AUTHORITY MEMBERS Absent: WARD 4 VACANT* STAFF Present: STEVEN MENDOZA, Acting City Manager SONIA R. CARVALHO, City Attorney NORMA MITRE, Acting Authority Secretary * Ward 4 councilmember representative resigned on Friday, March 1, 2019. PUBLIC COMMENT — None. CONSENT CALENDAR MOTION: Approve staff recommendation on Consent Calendar Item 1. MOTION: Sarmiento VOTE: AYES: NOES: ABSTAIN: SECOND: Villegas Iglesias, Penaloza, Pulido, Sarmiento, Solorio, Villegas(6) None (0) None (0) ABSENT: None (0) * Ward 4 representative vacant. HOUSING AUTHORITY MINUTES 1 APRIL 16, 2019 1-1 1. EXCUSED ABSENCES — None. *** END OF CONSENT CALENDAR *** BUSINESS CALENDAR ITEM 2 CONSIDERED EARLIER AT THE REGULAR COUNCIL MEETING AS ITEM 80A - JOINT SESSION OF THE CITY COUNCIL AND THE HOUSING AUTHORITY AGENCY 2. APPROVE TWO LOAN AGREEMENTS WITH TINY TIM LP FOR THE TINY TIM PLAZA AFFORDABLE HOUSING PROJECT - GRANT FUNDED {STRATEGIC PLAN NO 5, 3} HOUSING AUTHORITY MOTION: 1. Authorize the Executive Director of the Housing Authority and the Recording Secretary to execute a Loan Agreement with Tiny Tim LP (c/o Community Development Partners) for $4,700,000 in Low and Moderate Income Housing Asset Funds to create 51 units of affordable housing at 2223 West Fifth Street in Santa Ana, subject to non -substantive changes approved by the Executive Director and Authority General Counsel. 2. Authorize the Executive Director of the Housing Authority and the Recording Secretary to execute a Subordination Agreement with Citibank, N.A., for the Housing Authority's Loan Agreement with Tiny Tim LP, subject to non - substantive changes approved by the Executive Director and Authority General Counsel. CITY COUNCIL MOTION: 1. Authorize the City Manager and the Clerk of the Council to execute a Loan Agreement with Tiny Tim LP (c/o Community Development Partners) for $1,300,000 in Inclusionary Housing Funds to create 51 units of affordable housing at 2223 West Fifth Street in Santa Ana, subject to non -substantive changes approved by the City Manager and City Attorney. 2. Authorize the City Manager and Clerk of the Council to execute a Subordination Agreement with Citibank, N.A., for the City's Inclusionary Housing Loan Agreement with Tiny Tim LP, subject to non -substantive HOUSING AUTHORITY AGENDA 2 APRIL 16, 2019 1-2 changes approved by the City Manager and City Attorney. MOTION: Villegas SECOND: Solorio VOTE: AYES: Penaloza, Pulido, Sarmiento, Solorio, Villegas (5) NOES: Iglesias (1) ABSTAIN: None (0) ABSENT: None (0) * Ward 4 representative vacant. * Motion for Joint Item 2 was considered and voted on at the Regular Open meeting, Joint Item 80A. *** END OF BUSINESS CALENDAR *** COMMENTS 3. HOUSING AUTHORITY MEMBER COMMENTS — None. ADJOURNMENT — 9:53 P.M. Norma Mitre Recording Secretary HOUSING AUTHORITY AGENDA 3 APRIL 16, 2019 1-3 This page intentionally left blank MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY AGENCY SANTA ANA, CALIFORNIA MAY 7, 2019 CALLED TO ORDER CHAIRPERSON PULIDO ATTENDANCE AUTHORITY MEMBERS Present: MIGUEL A. PULIDO, Chair JUAN VILLEGAS, Chair Pro Tern CECILIA IGLESIAS DAVID PENALOZA VICENTE SARMIENTO JOSE SOLORIO** AUTHORITY MEMBERS Absent: WARD 4 VACANT* STAFF Present: KRISTINE RIDGE, City Manager SONIA R. CARVALHO, City Attorney NORMA MITRE, Acting Authority Secretary * Ward 4 councilmember representative resigned on Friday, March 1, 2019. ** Present for the deliberation and vote on Joint Session Item 4. PUBLIC COMMENT — None. CONSENT CALENDAR MOTION: Approve staff recommendation on Consent Calendar Items: 1 through 4. MOTION: Sarmiento SECOND: Villegas VOTE: AYES: Iglesias, Penaloza, Pulido, Sarmiento, Villegas(5) NOES: None (0) ABSTAIN: None (0) ABSENT: Solorio (1) * Ward 4 representative vacant. HOUSING AUTHORITY MINUTES 1 MAY 7, 2019 2-1 1. REGULAR MEETING MINUTES OF APRIL 2, 2019 {STRATEGIC PLAN NO. 5, 11 MOTION: Approve Minutes. 2. EXCUSED ABSENCES MOTION: Excuse absent Housing Authority Member(s). 3. QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM JANUARY 2019 — MARCH 2O19 {STRATEGIC PLAN NO. 51 MOTION: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 2019 — March 2019. 4. QUARTERLY REPORT OF CONTRACTS VALUED AT $25,000 OR LESS ENTERED INTO BY THE EXECUTIVE DIRECTOR {STRATEGIC PLAN NO. 4, 11 MOTION: Receive and file. *** END OF CONSENT CALENDAR *** BUSINESS CALENDAR JOINT SESSION OF THE CITY COUNCIL AND THE HOUSING AUTHORITY AGENCY 5. APPROVE FIRST AMENDED AND RESTATED PHASE II MEMORANDUM OF UNDERSTANDING WITH CO -LOCATED PARTNER ORGANIZATIONS AT THE WORK CENTER LOCATED AT 801 W. CIVIC CENTER DRIVE AND AUTHORIZE REIMBURSEMENT FROM PARTNERS IN THE ESTIMATED AMOUNT OF $1,280,530 {STRATEGIC PLAN NO. 2, 4} At its regular meeting on September 20, 2018, by a vote of 12:0:1 (Baetz abstained and Korthuis, Luviano, Perez, Ruiz and Sanchez absent) the Workforce Development Board approved the recommended action: HOUSING AUTHORITY MOTION: 1. Authorize the Executive Director and Recording Secretary to execute a First Amended and Restated Phase II Memorandum of Understanding with the Santa Ana Workforce Development Board which outlines the sharing of resources and expenses associated with the operations of a HOUSING AUTHORITY AGENDA 2 MAY 7, 2019 M comprehensive one stop center for a term beginning May 7, 2019 to June 30, 2022 and payment to the City of Santa Ana in the estimated amount of $30,005, subject to non -substantive changes approved by the Executive Director and Authority General Counsel. 2. Authorize the Executive Director and Recording Secretary to execute non -substantive amendments such as adjustment of shared operational expenses during the term of the Memorandum of Understanding CITY COUNCIL MOTION: 1. Authorize the City Manager and Clerk of the Council to execute a First Amended and Restated Phase II Memorandum of Understanding with the Santa Ana Workforce Development Board and the City of Santa Ana - WORK Center, State of California Employment Development Department, County of Orange Social Services Agency, SER — Jobs for Progress, Inc., State of California Department of Rehabilitation, Santa Ana Housing Authority which outlines the sharing of resources and expenses associated with the operations of a comprehensive one stop center for a term beginning May 7, 2019 to June 30, 2022 and reimbursement from the partners in the estimated amount of $1,280,530, subject to non - substantive changes approved by the City Manager and City Attorney. 2. Authorize the City Manager and Clerk of the Council to execute non - substantive amendments such as adjustment of shared operational expenses during the term of the Memorandum of Understanding. 3. Authorize the City Manager and Clerk of the Council to execute a sublease agreement with the County of Orange Social Services Agency in which the County agrees to pay rent to the City an amount not to exceed $189,788 for a term expiring June 30, 2023, subject to non - substantive changes approved by the City Manager and City Attorney. 4. Authorize the City Manager and Clerk of the Council to execute a sublease agreement with the State of California Employment Development Department in which the State agrees to pay rent and reimburse one-time charge for tenant improvements to the City an amount not to exceed $1,166,005.96 for a term expiring June 30, 2023, subject to non -substantive changes approved by the City Manager and City Attorney. MOTION: Villegas VOTE: AYES SECOND: Pulido Iglesias, Penaloza, Pulido, Sarmiento, Solorio, Villegas(5) HOUSING AUTHORITY AGENDA 3 2-3 MAY 7, 2019 NOES: None (0) ABSTAIN: None (0) ABSENT: None (0) * Ward 4 representative vacant; and Joint Session Item considered and voted on during the Regular Open Session meeting. *** END OF BUSINESS CALENDAR *** COMMENTS 6. HOUSING AUTHORITY MEMBER COMMENTS — None. ADJOURNMENT -11:13 P.M. HOUSING AUTHORITY AGENDA 4 MAY 7, 2019 2-4