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Home My WebLink About60B - AGMT - PARK SECURITY SRVSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 18, 2018 TITLE: APPROVE THE THIRD AMENDMENT TO THE AGREEMENT WITH UNIVERSAL PROTECTION SERVICE, LP DBA ALLIED UNIVERSAL SECURITY SERVICES TO PROVIDE SERVICES AT VARIOUS PARKS & TRAILS AND INCREASE THE AGREEMENT ANNUAL AMOUNT BY $667,047.90, TO BE PAID FROM THE GENERAL FUND ACCOUNT, FOR A TOTAL ANNUAL AMOUNT OF $1,892,262.75 AND TOTAL AGREEMENT AMOUNT OF $8,020,362.25 OR AUTHORIZE A REQUEST FOR PROPOSAL TO PROVIDE SECURITY SERVICES AT VARIOUS PARKS (STRATEGIC PLAN NO. 1, 6) CITY MANAGER RECOMMENDED ACTION m CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 18' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a third amendment to the agreement with Universal Protection Service Services, LP., dba Allied Universal Security Services to provide services at various City parks and bike trails and increase the agreement annual amount by $667,047.90, to be paid from the General Fund account, for a total annual amount of $1,892,262.75 and total agreement amount of $8,020,362.25, for the remaining period of the three-year term originally beginning June 1, 2017 and expiring May 31, 2020, with two additional, one-year renewal options, subject to non -substantive changes approved by the City Manager and City Attorney. 2. Authorize staff to issue a request for proposal to provide security services at various parks. DISCUSSION At the May 21, 2019 City Council Meeting, the Santa Ana City Council expressed a desire implement security services at five parks in each ward, plus Santiago Creek, dedicated bike trails owned by the City of Santa Ana and additional coverage at Centennial Park until the City is able to o. 1 Agreement Amendment with Allied Universal Security Services OR Issue Request for Proposal June 18, 2019 Page 2 develop a sustainable Park Ranger Program. These services would allow the City to address increasing concerns from residents and neighborhood leaders regarding homeless encampments, trash, graffiti, drug use and related public safety concerns. To provide security guard services at various city parks, there are two proposed options for City Council consideration as follows: Option 1: Amend the City's current agreement with Allied Universal Security Services to provide services at various City parks. On May 16, 2017, City Council entered into an agreement (Exhibit 1) with Allied Universal Security Services for $1,154,532 to provide unarmed security guard services for various City facilities through May 31, 2020 with two additional one-year renewal options. The City Council approved the first amendment on December 19, 2017 to increase the existing agreement contingency amount by $17,255 to provide temporary security services at an additional site. A second amendment was approved by City Council on May 21, 2019 to increase the existing agreement amount by $53,428 to provide security services at the Santa Ana Work Center and to reflect the contractor's name change to Universal Protection Services, LP, dba Allied Universal Security Services. The City locations currently covered by the agreement include: City Hall Santa Ana Regional Transportation Center Ross Annex Corridor to Superblock Santa Ana Police Department Santa Ana Public Library Santa Ana Zoo at Prentice Park OC Courthouse Library Parking Structure Santa Ana Court Yard Santa Ana Senior Center Centennial Park Newhope Branch Library 625 S. Cypress Avenue (Temporary -No Longer Covered) Santa Ana Work Center 801 W. Civic Center Drive Each ward of the City will have one dedicated roving security guard with a vehicle to provide services 365 days a year. The City retains flexibility regarding the specific hours of coverage for each area. Option A increases the agreement $667,047.90 annually to expand the scope of services to include various City parks. Option 2: Direct the City Manager to complete a Request for Proposal (RFP) process with an accelerated timeline to provide security services at various City parks. �. 1 Agreement Amendment with Allied Universal Security Services OR Issue Request for Proposal June 18, 2019 Page 3 Below is an estimated timeline for the RFP process: Estimated Timeline June 19 Prepare and post RFP documents to PlanetBids.com website June 20 RFP available to public July 8 RFP due July 9- 12 Evaluation period July 16 City Council consideration August 1 Begin implementation of new service STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #1 — Community Safety, Objective #6 (Enhance Public Safety integration, communications and community outreach). FISCAL IMPACT If Option 1 is approved, funds will be budgeted and made available in the following account for the specified years: Fiscal Accounting Fund Accounting Unit, Account Amount Year Unit -Account # Description Description FY 19-20 01113250- General Fund PRCSA-Park Facilities, $667,047.90 62320 Maint. & Repair Bldg. & Ground FY 20-21 01113250- General Fund PRCSA-Park Facilities, $667,047.90 62320 Maint. & Re air Bldg. & Ground FY 21-22 01113250- General Fund PRCSA-Park Facilities $667,047.90 62320 Maint. & Repair Bldg. & Ground Total $2,001,143.70 If Option 2 is approved, the fiscal impact will be based on the recommended proposal. Proposals will be presented to the City Council for consideration on July 16, 2019. Agreement Amendment with Allied Universal Security Services OR Issue Request for Proposal June 18, 2019 Page 4 e Li a udloff Executive Director Parks, Recreation and Community Services Agency APPROVED AS TO FUNDS AND ACCOUNT: Kathryn Downs, CPA Executive Director Finance and Management Services Agency Exhibit: 1. Third Agreement Amendment Allied Universal Security Services THIRD AMENDMENT TO AGREEMENT TO PROVIDE SECURITY GUARD SERVICES THIS THIRD AMENDMENT TO AGREEMENT is made and entered into this 18th day of June, 2019, by and between Universal Protection Service, LP, dba Allied Universal Security Services, a California limited partnership ("Contractor'), and the City of Santa Ana, a charter city and municipal corporation, organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City and Contractor entered into an Agreement to Provide Security Guard Services, No. A-2017-130, dated May 16, 2017, for Contractor to provide unarmed security guard services for various City facilities ("Agreement"). B. Thereafter, the City and Contractor entered into a First Amendment to Agreement to Provide Security Guard Services with U.S. Security Associates, No. A-2017- 351, to provide additional funding to the contingency amount to provide for additional temporary services under said Agreement. C. On May 21, 2019, the parties entered into a Second Amendment to the Agreement to provide security guard services to the City's Work Center and to increase the compensation set forth in the Agreement to cover these additional services. The parties also amended said Agreement to reflect the change of Contractor's name from U.S. Security Associates to Universal Protection Service, LP, dba Allied Universal Security Services, after Allied Universal Security Associates purchased and merged with U.S. Security Associates. D. In accordance with the terms and conditions of said Agreement, the Parties wish to amend said Agreement to expand the scope of services to include roving patrols for designated City Parks, bike trails and portions of Santiago Creek and increase the total compensation of said Agreement to pay for these additional services. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions of said Agreement, except as herein modified, the parties agree as follows: Section I, SCOPE OF SERVICES, shall be amended to add roving patrols by Contractor of five (5) designated City Parks in each Ward of the City for a total of thirty (30) Parks, city owned bike trails, and portions of Santiago Creek pursuant to the scope of work set forth in the attached Exhibit A -I which will supplement the existing scope of services for the Agreement set forth in Exhibit A to the original Agreement as amended. Page I oft 2. Section 2, COMPENSATION, subsection (a), shall be. amended to increase the compensation by an additional $667,047.90 per year, to cover the additional services at the designated City Parks as set forth in this Third Amendment through May 31, 2020, with two additional, one-year renewal options. The total annual sum to be expended under said Agreement shall not exceed $1,892,262.75 during the term of said Agreement. A revised and updated version of Contractor's Pricing Proposal is attached herewith as Exhibit B-I and incorporated herein by reference, which shall supplement Exhibit C to the original Agreement. 3. Except as hereinabove modified, all terms and conditions of said Agreement as amended shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to Agreement the date and year first above written. CITY OF SANTA ANA ATTEST: NORMA MITRE Acting Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: j 1 nz �. VIVALl Laura A. Rossini Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: LISA D. RUDLOFF Executive Director Parks, Recreation and Community Services Agency KRISTINE RIDGE City Manager ALLIED UNIVERSAL SECURITY SERVICES: STEVE NSAIF General Manager Page 2 of 2 �. 1 EXHIBIT A-1 Santa Ana City Parks Roving Patrol Scope of Services �. 1 Exhibit A-1 City of Santa Ana Scope of Work Unarmed Security Guard Patrol Various City Parks, Bike Trails and Santiago Creek A. Patrol Schedules 1. On a daily basis, Contractor will assign Patrol Guards to the designated City of Santa Ana parks and/or facilities per the approved schedule. The patrol will be seven days per week with a staggered schedule. Contractor will submit schedules on a monthly basis no later than five working days before start of month. 2. City reserves the right to adjust service times and quantity of assigned Patrol Guards on holidays and/or any days otherwise specifically requested. B. Patrol Locations 1. The City reserves the right to change the location of the patrol to another city park and/or facility if warranted at that location. Ward 1 • Cabrillo Park 1620 E Fruit Street • Delhi Park 2314 S Halladay • Lillie King Park 500 W Alton Avenue • Madison Park 1528 S Standard Avenue • Sandpointe Park 3700 S. Birch Avenue i • Pacific Electric Bike Trail Maple Street and Walnut to Alton and Bristol Street • Flower Bike Trail (a) Flower & Warner (b) Flower/Sunflower (c) Flower & RR Ward 2 • Birch Park (Security Guard Patrol in addition to original agreement) 210 N. Birch Street Chena's Park 1009 N. Custer Street • French Park 901 N. French Street Memorial Park 2102 S. Flower Street Pacific Electric Park 401 E. McFadden Avenue Pacific Electric Bike Trail (a) Maple & Chestnut (b) Maple & McFadden Ward 3 • Cesar Chavez Campesino Park 3311 Fifth Street Edna Park 2140 W. Edna Drive Portola Park 1700 E. Santa Clara Avenue • Riverview Park 1817 W. 215' Street z • Santiago Park 2535 N. Main Street • Santiago Bike Trail Runs the length of Santiago Park from east side/city limit to west/Broadway (Exhibit 1 — Santiago Bike Trail Map) • Santiago Creek City owned areas of the creek (Exhibit 2 — Santiago Creek Patrol Areas Map) Ward 4 • Bomo Koral Park 900 W. MacArthur Blvd. • Segerstrom Triangle Park 1000 W. Hemlock Way • Carl Thornton Park 1801 W. Segerstrom Avenue • Pacific Electric Bike Trail (a) Flower Street & Railroad (b) Bristol & Alton • Bear Street Bike Trail (a) Segerstrom Avenue (b) MacArthur Blvd. • Greenville Street Bike Trail (a) North of Hall Avenue (b) Segerstrom Avenue • Raitt Street Bike Trail (a) Segerstrom Avenue (b) Alton Avenue Ward 5 • Angles Park 914 W. Third Street • El Salvador Park 1825 W. Civic Center Drive • Friendship Park 2210 W. Myrtle Street 3 II1 • Willard Park Corner of 15'h Street and Parton • Nelson K. Sasscer Park 502. W. Santa Ana Blvd. Ward 6 • Adams Park 2302 S. Raitt Street • Centennial Park (Security Guard Patrol in addition to original agreement) 3000 W. Edinger Avenue • Heritage Park 4812 W. Camille • Santa Anita Park 300 S. Figueroa Street • Windsor Park 2915 W. La Verne Avenue • MacArthur Blvd. Bike Trail (a) Santa Ana River Trail (b) MacArthur Blvd C. Patrol Guard Duties 1. Patrol Guards shall arrive at assigned park and/orfacility in a vehicle provided by Contractor and will be on foot patrol at all times and clearly visible to patrons, unless specifically requested by the City to patrol a park using a vehicle. 2. Patrol Guards shall be able to communicate in English and Spanish. 3. Assigned Patrol Guards will check in with designated city staff at the beginning of each shift. 4. Assigned Patrol Guard shall act as an ambassador to educate park visitors on park rules, regulations, existence of overt cameras in specific parks and request compliance. 4 60B-11 5. Patrol Guards shall monitor parks use for compliance with all posted rules and ordinances, requesting visitors to comply. Patrol Guards shall inspect park restrooms; walk through community centers, pool areas, playground areas, parking lots, sport field areas, tennis court facilities, basketball and volleyball courts, skate parks, bike trails, archery range, nature center, clubhouses, and any other amenities within assigned areas. In the event there continues to be lack of compliance, Patrol Guards shall contact the Santa Ana Police Department to address situations they are unable to handle. 6. Patrol Guards shall not have the ability to issue citations on behalf of the City of Santa Ana. 7. The expectation of Patrol Guards is to patrol continually to deter vandalism, theft, illegal activities, and noise ordinance violations, parking violations, non -approved use of park, break-ins to site facilities, and loitering in the park after closed. 8. Patrol Guards shall use My Santa Ana app for any maintenance related concerns (i.e. graffiti removal) and/or note items on the daily log. 9. Patrol Guards shall lock and/or unlock designated parking lot gates and restrooms daily during their shifts. 10.Assigned Patrol Guards shall immediately restrict access and report any health and/or safety issues immediately to the designated city contact via email no later than 8:00 am the following morning. D. Patrol Guard Vehicles 1. Contractor shall provide vehicles used by Patrol Guards. Contractors should not transport any residents in their vehicles while performing services pursuant to this Agreement. 3. Contractors shall obey all traffic laws while using their vehicles to provide services pursuant to this Agreement. E. Post Orders and Operating Procedures 1. Pursuant to the original Agreement between the parties (Exhibit A, paragraph 9 entitled 'Post Orders (Duties) and Operating Procedures) the Contractor will work with Parks, Recreation and Community Services Agency staff to establish a 60B-12 specific set if post orders and operating procedures for the roving park patrols outlined in this Third Amendment. Attachments: Exhibit 1 — Santiago Bike Trail Map Exhibit 2 — Santiago Creek Patrol Areas Map 60B-13 EXHIBIT 1 �. 1 T10/y O A4 ( �tr ® G DEN GROVE Bl- A� � 22 w rn TflASK AV. 17IH ST. TON AV. MVffIESC i I I CHESTNUTAV. i • m i yy ., Q MOHfAASIAM q m � < PSr• Y c� s F MCFADDEN AV. Q V. �• � � o MCFADDEN AV. • UYtlWFA. • EDINGER AV. O rn tt Q G Si V w 1 LOL m ST. ANDREW L. Q o 0. srGWfWIO s a Z LJ ( WARNER AV. SEGERSTROM G i UIVnJlf AV. _ 9 Q � SUNFLOWER AV. N 0112019 SANTA ANA BIKE TRAILS 11111 BIKE TRAIL(City-owned)Ia:E BIKE TRAIL(Countyowned) CLASS 1: "Off road"trail ....J PARK 1. Santa Ana River BikeTrall 5. Flower St Bike Trail B. MacArthur Blvd. Bike Trail Class I, along Santa Ana River bed. Class I, along Orange County Flood Control Class I, along active Railroad. Channel. 2. Greenville SLBlkeTrail 9. Santiago Creek BikeTrall Class 6. Pacific Electric BikeTrall Paved Class 1, trail connects MainPlace to Landscaped, Class I, follows former Pacific Santiago Park 3. Rant St BikeTrall Electric Railroad. Class I, along Orange County Flood Union Pacific BikeTrai 10, F02 Flood Control Channel BikeTrail 4. Bear St Blkelrrall 7. Alton Ave. Bike Trail Landscaped, Class I, along railroad Class I, along active Railroad. right of way.Control Channel. Exhibit 1 EXHIBIT 2 s x -= �yEi?1[a:lXb n f wla�ie,i� • .h a + 1C,. - ¢ ,may .. t MAP LEGENDx': Santiago Creek Bike Trail 31 Santago Creek Trail Decomposed granite ^^- logging/hiking trail Pi, i ;' •� . R ; ti ` `r! � t s= ,v R a' .J .y'y/lrr r r 1w -in I >� ^ 4 AW aM . - s I a "r "�f s' � . �.r r f F6 'i i& �Y +la:3i�1 �'LY .t•.'&'9 f 1 1 •Y— �'� .M I Lf r iito 1II ON a a. "� • l 1:1 yG i rr k*} . e (aV ssxi�h k. �rz• •�1a• # I xt,Yis �(' ♦ +ILI c6"IJ1d111JJJllI 1111 I i - ! C o IIJJ N N Exhibit 2 °�^}� �Willtl;lldil ll��i��9 4=v+'T.�t s. �®��rc: dam �:• ��. t 60B-17 EXHIBIT B-1 Contractor's Pricing Proposal 20 Civic Center Plaza 1. REQUIREMENT: Provide unarmed, uniformed professional security officers who are capable of exercising good judgment, will be highly visible at all times, deter crime, and perform other duties as outlined by the client. 2. SCHEDULE: 3. BUDGET ESTIMATE: STAFF POSITION WEEKLY BILL RATE HOLIDAY& MONTHLY ANNUALLY HOURS OT RATE Securit Officeo-1 336 1 $26.16 $39.24 $38 657.75 $462,692.97 Supervisor 56 $29.43 $44.15 $7,229.58 $86,754,93 Sub Total .Labor 392 4$,787.32 $549 447.90 Equ Grand Total (incl. ipment) $ 55,587,32 1 $667,047.90 Notes: a) Extra coverage and specials are billed at an agreed upon hourly rare not to be less IIran tie holiday/O.T. rate. b) Allied Universal may bill any costs incurred as a result of change in federal state or local legrstlation or taxes, 4. EQUIPMENT: Patrol Sedan $ 1;400.00 7 $9,800.00 $117,600.00 Heliaus (Builly in rate) $ 7 $0.00 $0.0o Total $9,800.00 1 $117,6 0,00 S. HOLIDAYS: Allied Universal recognizes the following holidays. Security officers working on these days will be paid time and one-half. Client will be billed at the overtime ratelholiday rate for those days. New Years Day President's Day Memorial Day Independence Day Labor Day Thanksgiving Day Christmas Day Client Approval Name: Signature, Title: Date: ALI 'LIEDUNIVERSAC There for you. ALLIED UNIVERSAL SECURITY SERVICES o. 1�l