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HomeMy WebLinkAbout60A - CHANNEL REPAIR PROJECTREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 2, 2019 TITLE: APPROVE AN APPROPRIATION ADJUSTMENT TOTALING $127,011 IN FEMA/OES DISASTER ASSISTANCE GRANT FUNDS AND AMEND THE FY 2019-20 CAPITAL IMPROVEMENT PROGRAM FOR THE C-5-F CHANNEL REPAIR PROJECT (PROJECT NO. 18-6613) (STRATEGIC PLAN NO. 6, 1C; 1G) CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1$ Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER CITY MAN GER RECOMMENDED ACTION Approve an appropriation adjustment recognizing $99,617 in FEMA Disaster Assistance grant funds and $27,394 in Cal OES Disaster Assistance grant funds for the C-5-17 Channel Repair Project in the Emergency and Health Grants Revenue Account, and appropriating the total amount of $127,011 into the FEMA/OES Disaster Assistance Expenditure Account Approve an amendment to the Fiscal Year 2019-20 Capital Improvement Program adding $127,011 in FEMA and Cal OES Disaster Assistance funding to the C-5-F Channel Repair Project. DISCUSSION The C-5-F Channel is a City -owned flood control facility that begins at Harbor Boulevard, located south of First Street and north of McFadden Avenue, flows westerly toward Newhope Street and continues westerly until terminating at the County -owned C-5 Channel, just west of Heritage Park. In early 2017, the City experienced damage to the C-5-F Channel between Newhope Street and Harbor Boulevard due to a series of heavy storms. Subsequently, the Governor of California proclaimed a state of emergency, and the President of the United States declared a major disaster for this storm event, which made Federal Emergency Management Agency (FEMA) and California Governor's Office of Emergency Services (Cal OES) grant funds available for reimbursement of repairs to damaged facilities. City Council authorized the implementation of emergency repairs to stabilize the C-5-17 Channel that were completed in mid-2017. Since then, City staff has been working with FEMA and Cal OES staff to identify and quantify the losses suffered, and submitted for grant funding. In late 2018, FEMA and Cal OES grant funds totaling $127,011 were obligated for the repair of the damaged C-5-F Channel (Exhibit 1). The Fiscal Year 2019-20 Capital Improvement Program will be amended to include these additional project funds (Exhibit 2). STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest 60A-1 Appropriation Adjustment and CIP Amendment for C-5-F Channel Repair Project July 2, 2019 Page 2 resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard), and Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment Plan - e.g., neighborhood streets, traffic improvements, etc.). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2019-48 was filed for the project. FISCAL IMPACT If approved, the appropriation adjustment will recognize funds as follows: $99,617 in FEMA Disaster Assistance grant funds in the Emergency and Health Grants revenue account (No. 12217002-52001) and $27,394 in Cal OES Disaster Assistance grant funds in the Emergency and Health Grants revenue account (No. 12217002-52025), and appropriate the total amount of $127,011 into the FEMA/OES Disaster Assistance expenditure account (No. 12217331-66220). The following table summarizes how these funds will be appropriated and expended to deliver construction of this project: Fiscal Accounting Unit— Fund Description Accounting Unit —Account Amount Year Account # Description REVENUE FY19-20 12217002-52001 Emergency and CDC-CAPOC OCPICH Grant — $99,617 Health Grants Federal Grant -Indirect FY19-20 12217002-52025 Emergency and CDC-CAPOC OCPICH Grant — $27,394 Health Grants State Grants -Direct TOTAL APPROPRIATION $127,011 EXPENDITURE FY19-20 12217331-66220 Emergency and FEMA/OES Disaster $127,011 Health Grants Assistance — Improvements Other Than Building APPROVED AS TO FUNDS & ACCOUNTS: 7 Fuad S. eiss, PE, PLS K thryn D wo ns, CPA Executive irector Executive Director Sv ^ Public Wor Agency Finance and Management Services Agency FSS/TC/RA Exhibits: 1. Funding Obligation Letter 2. Amended FY 2019-20 CIP Project Sheet 60A-2 EDMUND G. BROWN 1R. GOVERNOR August 8, 2018 Gerardo Monet City Manager Santa Ana, City of 20 Civic Center Plaza, M-17 Santa Ana, California 92702 Subject: Dear Mr. Mouet: Cat 4ES OOVERNOR'S OFFICE OF EMERGENCY SERVICES EXHIBIT 1 MARK S. GHILARDUCCI DIRECCOR Nnn A PROD ## FIPS #P UU� A C p M G DATE FILED:_ Sr! 5l Ale Notification of Obligation. Public Assistance and CDAA Grant Programs FEMA-4305-DR-CA, Cal OES ID: 059-69000 Obligation The California Governor's Office of Emergency Services has attached the Grant Notification Summary and the Project Application Summary for Federal Package #771, and the Exhibit C for State Supplement #3. Please see the table below for further obligation details. Obligation Details Package/Supplement Obligation Amount Cumulative Amount Obligated Federal -Public Assistance $99,617 $429,530 State -California Disaster Assistance Act (CDAA) $27,394 $117,674 Total $127,011 $547,204 Payment - For this disaster, funds will be paid in accordance with the following disbursement Process table: Project Status Federal Funds Disbursement Process State Funds Disbursement Process Small Projects Automatic advance of federal share and Automatic advance of state share and less than 100% administrative allowance administrative allowance. Retention complete held until 100% complete Small Projects Automatic payment of federal share and Automatic payment of state share and 100% complete administrative allowance administrative allowance Large Projects Advance administrative allowance only. Advance administrative allowance only. less than 100% All other funds (less retention) will be paid on All other funds (less retention) will be complete a reimbursement basis paid on a reimbursement basis Large Projects Automatic payment of federal share and Automatic payment of state share and 100% complete administrative allowance for enure project administrative allowance 3650 SCHRIEVER AVENUE e MATHER, CA 95655 GRANTS PROCESSING UNIT (916) 845-8110 a (916) 636-3880 FAX 60A-3 Mr. Monet Page Two August 8, 2018 Payment Process - Continued Required Documents For this particular Package/Supplement, payment will be automatically disbursed as follows: Payment Details Amount Automatically Paid Federal -Public Assistance $0 State-CDAA $2,490 Total $2,490 For those large projects with a work completion of less than 100 percent, a Large Project Reimbursement Request form has also been included with this ' Package/Supplement. Federal and State funds will be issued separately by the State Controller's Office. Please be advised that state warrants have a one-year period of negotiability. In order to receive funds, the following forms must be on file with our office: .Form Received by Cal OES? Project Application.for Federal Assistance (OES 89) Yes Designation of Applicants Agent Resolution (OES 130) Yes Payee Data Record -(STD. 204) - Private non profit organizations only N/A Program As a requirement of this program, a special fund for the deposit of the state warrant Requirements- must be established upon receipt of any advance funding. Under no circumstances General are expenditures to be made for any damages other than those approved in this application. Any funds received in excess of current needs or approved amounts, or those found owed as a result of an audit or final inspection, must be refunded to the State within 30 days upon receipt of an invoice from the California Governor's Office of Emergency Services. Federal As a recipient of federal funds, your organization is subject to the Federal Single Program Audit Act of 1984 and the Single Audit Act Amendments of 1996. Part of your report Audit requirements under the Act and Amendments include the preparation of a Schedule of Requirements Expenditures of Federal awards. The following information is provided to assist in the accurate completion of the Schedule: 60A-4 Mr.. Monet Page Three August 8, 2018 Federal Program Audit Requirements - Continued Federal Grantor Agency Pass -Through Agency Program Title Federal CFDA Number Pass-Tbrough Grantor's Number U.S. Department of Homeland Security -Federal Emergency Management Agency California Governor's Office of Emergency Services Public Assistance Grants 97.036 FEMA4305-DR-CA, Cal OES ID: 059-69000 Appeal Please compare the enclosed obligated Project Workshect(s) (PW) with your copy of Process the original PW(s). In accordance with Title 44 Code of Federal Regulations, Section 206.206(a), if you disagree with FEMA's obligated amount(s) or scope of work for the Version 0 PW(s) addressed in this Package, you must appeal FEMA's determination within 60 days from receipt of this letter.. The appeal must contain documented justification supporting your position and be addressed to the Assistant Director of Recovery. Please subnut your letter of appeal to the following mailing address: California Governor's Office of Emergency Services Recovery Division, Public Assistance 3650 Schriever Avenue Mather, California 95655 Please note, for all other PW versions, you will receive notification under separate cover from Cal OES's Public Assistance Section. Questions and For appeal assistance, contact Public Assistance at (916) 845-8200. For assistance regarding Inquiries this letter, contact the Grants Processing Unifs main line at (916)845-9110. GRANTS PROCESSING UNIT Enclosures c: Disaster Recovery Manager, FEMA Applicant's Federal File Applicant's State File 60A-5 C9 • N o m N • 1 M § § j [ ) ] ; 60A- STATE OF CALIFORNIA EDMUND G. BROWN JR., Governor ��� ��� Cal OES ID: 059-69000 Supplement Number: GOVERNOR'S OFFICE OFF EMERGE ME EMfO-N OENCY SERVICES D15ASC@r Number:Number:4305 PROJECT APPLICATION APPROVAL CALIFORNIA DISASTER ASSISTANCE ACT PROGRAM 1. SUBGRANTEE'S NAME AND ADDRESS Santa Ana, City of 20 Civic Center Plaza, M-17 Santa Ana; CA• 92702 3. PROJECT SUMMARY CATEGORY OF WORK A - DEBRIS REMOVAL B - EMERGENCY PROTECTIVE MEASURES C - ROAD SYSTEMS REPAIRS D - DIKES, LEVEES & FLOOD CONTROL WORKS E - PUBLIC BUILDINGS F -.UTILITIES G - OTHER H - FIRE SUPPRESSION . Z - FEDERAL ADMINISRATIVE COSTS ADMINISTRATIVE ALLOWANCE TOTAL THIS SUPPLEMENT TOTAL NOW APPROVED FOR APPLICATION 2. AUTHORIZED AGENT Gerardo Mouet City Manager AMOUNT APPROVED BY STATE $0 $0 $0 $24,904 $0 $0 $0 $0 $0 $2,490 $27,394 $117,674 4. Cal OES APPROVAL (Approved in accordance with attached Exhibit "C".) SIGNATURE L ' ✓�� DATE APPROVED TITLE: MANAGER, GRANTS PROCESSING YJNIj July 30, 2018 CDAA Fonn In (9/97) OFS 126A 60A-8 07/30/18 CDAA Q' '.igation Summary (Exhii .t IFC") page: 1 CDAA No.: 059-69000 Applicant: Santa Ana, City of FEMA-4305-DR-CA, FIPS# 059-69000 St.Supplement Date 07/25/18 St.Sup.# D=.Cat. CDAA DSR#/PW# FEMA DSR#/PW# Total Obligation 3 D 4 580-0 .24,904 Desc• Subtotal for Category D 24,904 Subtotal for Supplement No. 3 24,904 Administrative Allowance (10%) 2,490 . Total Supplement No. 3 27,394 Sup.3 Eligible Amount Sup.3 Administrative Allowance(10%) Total Sup.3 Application Eligible Amount Application Administrative Allowance(10%) Total Application 24,904 2,490 27,394 106,977 10,697 117,674 60A-9 EMMIE I P.5 Report Page I of I Report Generated on: 07/26/2018 15:42 Disaster Number: 4305 Applicants: "059-69000-00- Report Format: Detail Date: 07/26/2018 15:42 Federal Emergency Management Agency Public Assistance Grant Summary (P.5) Disaster: FEMA-4305-DR-CA Number of Records: 4 t ,01- (01- DD- DL Applicant ID: 059.69000.00 Applicant: SANTA ANA • Project j Date Cost Amount i Federal j Subgrantee Bundle # Approved PW N 1 Cat Share ($) Share ($) l Admin ($) PA-09-CA-4305-PW-00377(103)i 2017 PA-09-CA•4305•PW00377(0)' B N ,109,245.72 81,934.29 0,001 Applicant Total in Bundle PA•09•CA•4305-PW-00377(103)(1 PW) •109,245.721 81,934.29; 0.00; PA-09-CA-4305-PW00297(341)' 01.26- 2018 PA-09-CA-4305-PW-00247(0), A N 4,058.141 3,449.421 0.001 Applicant Total in Bundle PA•09-CA-4305•PW00247(341)(1 PW) 4,058.141 3,449.42, 0.00' PA•09-CA•4305-PW00879(708)1 018 PA•09-CA•4305-PW-00879(0)1 D 1 N Applicant Total in Bundle PA-09-CA-4305•PW-00879(708)(I PW) �`K., PA•09•CA•4305•PW00580(771)• 0 X018 PA-09-CA-4305-PW-00580(0)1 D N Applicant Total in Bundle PA-09-CA-4305-13W-00580(771) APPLICANT TOTAL_ 059-69000.00 (4 PWs) TOTAL for report: (4 PWs) 326,040. Total Approved 81,934.291 01,934.29! 3,449.42! 3,449.42; 0.001 244,530.57 326,040.76� 244, 530.571 _ 0.00' 244,530.57 132,822.711 99,617.03' 0.00• 99,617.03 132.822.711 99,617.031 0.00; 99,617.03 572,167.33,1429,531.31 i- - _- 0.00 429,531.31 .1572,167.33 429,531.31,_ - 0.00-429,531.31 RECEIVED JUL % US 23i13 i3l�j GRANTS PROCESSING UNIT https://isource.fema.gov/emmie/search.do?grafifWIA&grantProgram=PA&disaster... 7/26/2018 EMMIR 1 P.2 Report Page 1 of 2 Report Generated on: 07/26n018 15:42 Data Captured As Of: 07/2612018 15:42 Disaster Number: 4305 Bundle: PA-09-CA-4305-PW-00580 Applicant: 059.69000-00 I Capture Date: 07/2612( 1 Number of R!9,r-ds:.-1... Applicant ID: 059-4 etnbsp;Bundle # : PA-1 PW-00580(T PA-09-CA-4305-PW-00581 ... ......... Facility Number; Facility Name: Location: Scope of Work: I PW Amount Ellgibli a ;Federal Share IS 15:42 Federal Emergency Management Agency Project Application Grant Report (P.2) Disaster: FEMA-4305-DR-CA 9000-00 19-CA-4305- Applicant: SANTA ANA Cat Cost Share n Date Approved Projected Completion )(0) 09-16-2018 132,822.711 ORSADSO - LOP # I Flood Channel South Harbor Blvd. This PW Addresses LOP # I Work To Be Completed; This scope of work and cost estimate is necessary to return the Applicant facility back to pre - disaster design and function. The Applicant will utilize their Force Account to complete the following work: Remove 124.91 CY. (14 ft. L x 10 ft. W x 0.33 ft. D / 27 - 1.71 CY. x 73 panels) unreinforced concrete panels. Haut 187.37 Tons (124,91 CY.X 1.5 Factor) Concrete Debris to local Landfill Forms 10220 SF (14 ft. L x 10 ft. W - 140 SF X 37 panels) Concrete in place. Place 124.91 CY. Heavy weight concrete, Ready Mix (delivered). :Notes: Damage to the earthen base material displaced under 73 damaged concrete panels Is unknown at this time. This Issue might be accounted at Close Out. Landfill Tipping Fees were based on Orange County Tipping Fee Rate, (See Attachment). Estimated work was based on RSMeans Heavy Construction Cost Book 2017 Edition. 'SOW Ends SCOPE NOTES: SEE ATTACHED s $ Subgrantee Admin Exp. Total 132,822.71 );J3 99,617.03 https://'isource.fema.govfemmie/search.do?grM#a—moLIA&grantPrograni--PA&disaster... 7/26/2018 EMMIE I P.2 Report Page 2 of 2 htVs;//isource.fema.gov/emmie/search.do?gra'ka&grantProgram=PA&disaster....7/26/2018 Federal Emergency Manageme( ',gency B-Grants Page 1 of 16 PA-09-CA-4305-PW-00580(0) P Applicant Name: Application Title: SANTA ANA ORSAD50 -LOP # 1 Flood Channel Period of Performance Start: Period of Performance End: 03-16.2017 09-16-2018 Subgrant Application -Entire Application Application Title: ORSAD50 - LOP # 1 Flood Channel Application Number: PA-o9-CA4305-Pw-00660(0) Application Type: Subgrant Application (P" Prefix, First Name Middle Initial Last Name Title Agency/Organization Name Address 1 Address 2 City State Zip Phone Email Preparer Information CATHERINE 80GANEY PDMG Federal Emergency Management Agency Region IX 75 N FAIR OAKS AVE PASADENA CA 91103 000-000-0000 catherine.boganey@fema.dhs.gov Is the application preparer the Point of Contact? No Prefix First Name Middle Initial Last Name Title Agency/Organizaticn Address 1 Address 2 City State Point of Contact Information Gerardo Mouet Acting City Manager SANTA ANA 20 Civic Center Drive Santa Ana CA https://isource.fema.gov/emmie/viewApplicat6A.j&7it-3avigatablc&pageName=&vo.i... 7/26/2018 Vederal Emergency Manageme( -gency E-Grants Page 2 of 16 ZIP 92701 Phone 714-647-5200 Fax Email gmouet@santa-ana.org Alternate Point of Contact Information Prefix First Name Steve Middle Initial Last Name Rhyner Title Emergency Operations Coordinator . Agency/Organization Address 1 Address 2 city State ZIP Phone 714-647-6315 Fax Email srhyner@santa-ana.org Project Description Disaster Number: 4305 Pre -Application Number: PA-09-CA-4305-RPA-0092 ' Applicant ID: 059-69000-00 Applicant Name: SANTA ANA Subdivision: Project Number: ORSAD50 Standard Project Number/Title: 499 - Water Control Facilities Please Indicate the Project Type: Neither Alternate nor Improved Application Title: ORSAD50 - LOP # 1 Flood Channel Category: D.WATER CONTROL FACILITIES Percentage Work Completed? 0.0 % As of Date: 05-30-2017 Comments Attachments Damage Facilities (Part 1 of 2) Facility Site Number Facility Name Address County City State ZIP Previously Action Damaged? https://isource.fema.gov/emmie/viewApplicatiRW* kfpol4vigatable&pageName=&vo.1... 7/26/2018 Federal Emergency Manageme( .gency E-Grants Page 3 of 16 ORSAD50 - LOP # 1 Flood Channel Orange CA No Faculty Name: ORSAD50 - LOP # 1 Flood Channel Address 1: Address 2: County: Orange City: State: CA ZIP: Was this site previously damaged? No Percentage Work -Completed? 0.00 % PA-09-CA4305-PW-00580(0): South Harbor Blvd. Location: Damage Description and PA-09-CA-4305-PW-00580(0): Dimensions: During the Incident period of January 18 - 23, 2017, City of Santa Ana experienced severe winter storms, flooding and mudslides. The 2,811 foot concrete trapezoidal storm water/flood control channel is comprised of side to side 10ft (W) x 14ft (L) x 0.33ft (D) unreinforced side concrete panels connected to a concrete floor. High velocity water intruded behind the angled side concrete panels intermittently along the north and south sides of the channel along approximately 800 feet of this engineered structure. As a result of this water Intrusion, these panels were displaced (settled or expanded) causing cracks and a non -linear smooth flowing surface. Specifically, the damages were: Site 1: Flood Channel start GPS 33.741666-117.92222 to end GPS 33.740380-117.928653 1. 73 - Unreinforced concrete panels damaged that measure approximately 14ft x 10ft x 0.333ft. 14ft x 10ft = 140sf x 73 = 10,220sf /9=1135.5sy 2. Earthenbase material displaced under 73 damaged concrete panels measuring approximately 14ft (L) x 10ft (W) x 0.33ft (D)127 = 1.7cy x 73 panels = 125cy Project Notes: 1. See the attached spreadsheet for detailed Calculations of damage for each panel location and a cross section sketch of channel. 2. See the attached document that clarifies the land ownership of this Food control channel as the City of Santa Ana. 3. See the attached e-mail messages addressing the jurisdiction of this flood control channel. ,Based on the Applicants City Engineer https://isotirce.fema,gov/dmmie/viewApplicaAOAtypliavigatabld&pageName=&vo.i... 7/26/2018 Federal Emergency Manageme> .gency E-Grants Page 4 of 16 responses, this PW falls under the PA Assistance guidelines. USACE does not have Jurisdiction of this channel. PA-09-CA-4305-P W-00580(0): . This PW Addresses LOP # 1 Work To Be Completed: This scope of work and cost estimate is necessary to return the Applicant facility back to pre -disaster design and function. The Applicant will utilize their Force Account to complete the following work: Remove 124.91 CY. -(14 ft. L x 10 ft. W x 0.33 ft. 0127 = 1.71 CY. x 73 panels) unreinforced concrete panels. Haul 187.37 Tons (124.91 CY.X 1.5 Factor) Concrete Debris to local Landfill Farms 10220 SF (14 ft. L x 10 ft. W = 140 SF X 37 panels) Concrete in place. Scope of Work: Place 124.91 CY. Heavy weight concrete, Ready Mix (delivered). Notes: Damage to the earthen base material displaced under 73 damaged concrete panelsis unknown at this time. This Issue might be accounted at Close Out. Landfill Tipping Fees were based on Orange County Tipping Fee Rate. (See Attachment). Estimated work was based on RSMeans Heavy Construction Cost Book 2017 Edition. SOW Ends. SCOPE NOTES: SEE ATTACHED Hazard Mitigation Proposal Is effective mitigation feasible on this site? No If you answered Yes to the above question, the next question is required Will mitigation be performed on this site? INo If you answered Yes to the above question, the next question is required Do you wish to attach a Hazard Mitigation Proposal? No If you answered Yes to the above question, the next two questions are required https://isource.fema.gov/emmie/ViewApplicatr6Dii nl=6avigatable&pageName=&vo,i.., . 7/26/2018 Federal Emergency Managemer( gency E-Grants Page.5 of 16 Please provide the Scope of Work for the estimate: (maximum 4000 characters) Would you like to add the Hazard Mitigation No Proposal as a cost line Item to the project cost? GIS Coordinates Project Location Latitude Longitude South Harbor Blvd Site 1: Flood 33.741666 -117.92222 Channel 33.74038 -117.92865 Special Considerations 1. Does the damaged facility or item of work have insurance coverage and/or is it an Yes insurable risk (e.g„ buildings, equipment, vehicles, etc)? If you would like to make any comments, please enter them below. (maximum 4000 characters) see attached insurance policy 2. Is the damaged facility located within a floodplain or coastal high hazard area and/or does No It have an Impact on a floodplain or wetland? 3. Is the damaged facility or Item of work located within or adjacent to a Coastal Barrier No Resource System Unit or an Otherwise Protected Area? 4, Will the proposed facility repairs/reconstructlon change the pre -disaster conditions (e.g., No footprint, material, location, capacity, use of function)? 5. Does the applicant have a hazard mitigation proposal or would the applicant like technical No assistance for a hazard mitigation proposal? 6. Is the damaged facility on the National Register of Historic Places or the state historic No listing? Is itolder than 50 years? Are there more, similar buildings near the site? 7. Are there any pristine or undisturbed areas on, or near, the project site? Are there large No tracts of forestland? 8. Are there any hazardous materials at or adjacent to the damaged facility and/or item of No work? 9. Are there any other environmental or controversial issues associated with the damaged No facility and/or item of work? Attachments For Category C, D, E, F, and G Projects only Is effective mitigation feasible on this project? No If you answered Yes to the above question, the next question is required Will mitigation be performed on any sites in this project? No If you answered Yes to the above question., the next question is required Do you wish to attach a Hazard Mitigation Proposal? No If you answered Yes to the above question, the next two questions are required Please provide the Scope of Work for the estimate: Would you like to add the Hazard Mitigation NO Proposal as a cost line item to the project cost? I 47 httos://isource.fema.eov/emmie/viewAnnlica avieatable&naeeName=&vo.i,,. 7/26/201 j Federal Emergency Manageraq gency E-Grants Page 6 of 16 Attachments Cost Estimate Is this Project Worksheet for (Preferred) Repair Sequence Code Material and/or Unit Unit of Unit Price Subgrant Budget Type Estloma7te Description QuantityMeasure Class *** Version 0 *** Work To Be Completed 1 9999 RS MEAN 1 LS Work To Be $ 132,822.71 ESTIMATE 132 822 7$ Completed Total Cost; $ 132,822.71 Insurance Adjustments (Deductibles, Proceeds and Settlements) - 5900/5901 Sequence Code Material and/or Unit Unit of Unit Subgrant Budget Type Cost Action Description Quantity Measure Price Class Estimate Total Cost: $ 0.00 ,omments %ttachments Total Cost Estimate: $ 132,822.71 (Preferred Estimate Type + Insurance Adjuslments) Existing Insurance Information Insurance policy No. Bldg/Property Content Insurance Deductible Years Type Amount Amount Amount Amount .Required General APIP $ $ $ 5,000.00 0 017471689/03 1,000, 000, 000.00 1,000,000,000.00 Comments %lliant Property Insurance Program policy In the RPA attachments %ftechments Comments and Attachments Name of Section Comment Attachment Insurance Information https://isource.fema.gov/emmie/viewApplicatAiyplSavigatable&pageName=&vo.i... 7/26/2018 Federal Emergency Manageme( '.gency E-Grants Page 7 of 16 Comments and Attachments Alliant Property Insurance Program policy in the RPA attachments Form 90-91 Based on the Information provided, Cal OES concurs with FEMA's determination regarding the scope of work and costs described in the Application Level subgrant as written. Any change in the scope of work, if applicable, must be submitted to the Cal OES Public Assistance Officer and be approved before work begins. DThorpe 7112/18 ORSAD50 COST Spreadsheet.Ddf (10-25-2017)' ORSAD50-SOW.odf (10-25-2017) ORSAD60 - Slte 1 SKETCH.pdf (10-25-2017) ORSAD50 -Scope Notes.Ddf (10- 25-2017) ORSAD50 - PHOTOS.pdf (10.25- 2017) ORSAD50 - PA Category D Channels and Waterways Report 031016.odf (10-25-2017) ORSAD50 - MAP.odf (10-2572017) ORSAD50 - Jurisdiction.pdf- (10-25- 2017) ORSAD50 - First -Harbor Channel Land Ownership - 1.pdf (10-25- 2017) ORSAD50 - First -Harbor Channel Land Ownership - 2.ndf (10-25-' 2017) ORSAD50 - Drainage Channel Spreadsheet.odf (10-25-2017) ORSAD50 - DDD .Ddf (10-25-2017) ORSAD50- CEF soreadsheet.xis2.1.xlsm cleared.ndf (10-25-2017) ORSAD50 - NFHLMaD.pdf (10-25- 2017) #.580 - ORSAD50 LOP 1 Flood Channel (Signed 90-91).Ddf (01-19- 2018) https;//isource.fema.g6v/emmie/viewApplica6 tg�ayigatable&pageName=&vo.i.., 7/26/2018 Federal Emergency Managemel( .gency E-Grants Page 8 of 16 Bundle Reference # (Amendment #) Date Awarded IPA-09-CA-4305-PW-00580(771) 07-25-2018 Subgrant Application - FEMA Form 90-91 Note: The Effective Cost Share for this application Is 75% FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET DISASTER PROJECT NO. - PAID DATE CATEGORY ORSAD50 NO. 10-26.2017 D FEMA 4305 - DR -CA 059- ' 69000- APPLICANT: SANTA ANA 00 WORK COMPLETE AS OF: 05-30.2017 : 0 % She 1 of 1 DAMAGED FACILITY: COUNTY: Orange ORSAD50 - LOP # 1 Flood Channel LOCATION: LATITUDE: LONGITUDE: 33.74038 -117.92865 PA-09-CA-4305-PW-00580(o): 33.741666 -117.92222 South Harbor Blvd. Current Version: DAMAGE. DESCRIPTION AND DIMENSIONS: PA-09-CA-4305-PW-00580(0): ' During the incident period of January 18 - 23, 2017, City of Santa Ana experienced severe winter storms, flooding and mudslides. The 2,811 foot concrete trapezoidal storm water/flood control channel is comprised of side to side 10ft (W) x 14fl (L) x 0.3311 (D) unrelnforced side concrete panels connected to a concrete floor. High velocity water Intruded behind the angled side concrete panels Intermhlenity along the north and south sides of the channel along approximately 800 feet of this engineered structure. As a result of this water Intrusion, these panels were displaced (settled or expanded) causing cracks and a non -linear smooth flowing surface. Specifically. the damages were: Site 1: Flood Channel start GPS 33.741666-117.92222 to end GPS 33.740380-117.928653 1. 73 - Unreinforced concrete panels damaged that measure approximately 14ft x loft x 0.333ft. 141ft x 10ft = 140sf x 73 = 10,220sf / 9 = 1135.5sy 2. Earthen bass material displaced under 73 damaged concrete panels measuring approximately 14ft (L) x 1 Oft (W) x 0.33ft (D)/27 =1.7cy x 73 panels = 125cy Project Notes: 1. Sea the attached spreadsheet for detailed calculations of damage for each panel location and a cross section sketch of channel. 2. See the attached document that clarifies the land ownership of this flood control channel as the City of Santa Ana. 3. See the attached e-mail messages addressing the jurisdiction of lhis'flood control channel. Based on the Applicant's City Engineer responses, this PIN falls under the PA Assistance guidelines. USACE does not have jurisdiction of this channel. Current Version: SCOPE OF WORK: PA-09-CA-4305-PW-00580(0): This PW Addresses LOP # j Work To Be Completed: This scope of work and cost estimate Is necessary to return the Applicant facility back to pre -disaster design and function. - The Applicant will utilize their Force Account to complete the following work: Remove 124.91 CY. (14 R. L x 10 ft. W x 0.33 ft. D 127 = 1.71 CY, x 73 panels) unrelnforced concrete panels. https://isource,fema.gov/emmie/viewApplicat A7i Qavigatable&pageName=&vo.i... 7/26/2018 Fbderal Emergency Managemet gency E-Grants Page 9 of 16 Haul 197.37 Tons (124.91 CY,X 1.6 Factor) Concrete Debris to local Landfill Forms 10220 SF (14 ft. L x 10 ft. W = 140 SF X 37 panels) Concrete In place. Place 124.91 CY. Heavy weight concrete, Ready Mix (delivered). Notes: Damage to the earthen base material displaced under 73 damaged concrete panels Is unknown at this time. This Issue might be accounted at Close Out. Land011 Tipping Fees were based on Orange County Tipping Fee Rate. (See Attachment). Estimated work was based on RSMeans Heavy Construction Cost Book 2017 Edition. SOW Ends. SCOPE NOTES: SEE ATTACHED Current Version: Does the Scope of Work change the pre -disaster Specle[Considerations included? ®Yes []No conditions at the site? ❑ Yes R No Hazard Mitigation proposal Included? ❑ Yes R]No Is there Insurance coverage on this facillty? ©Yes ❑ No PROJECT COST ITEM CODE NARRATIVE QUANTITY/UNIT UNIT PRICE COST " Version 0 Work To Be Completed 1 9999 RS MEANS ESTIMATE 1/LS $ 132,822.71 $ 132,822.71 TOTAL $ 132,822.71 COST PREPARED BY CATHERINE TITLE PDMG SIGNATURE BOGANEY APPLICANT REP. Gerardo Mouat TITLE Acting City Manager SIGNATURE SANTA ANA : PA-09-CA-4305-PW-00680 Conditions Information . Review Nam.ej Condition Type Condition Name Description Monitored Status Final Review Other (EHP) Executive Order The Sub -Grantee is Yes Approved 11990 - Wetlands responsible for proper identification of wetlands. Under E011990 - Protection of Wetlands. The Sub -Grantee is responsible for coordinating with and obtaining any required Section 404 Permit(s) from the United States Army Corps of Engineers . (USACE) priorto Initiating work. The Sub -Grantee shall comply with all https://isource.fema.gov/emmie/YiewApplicaSOlib7l ;Z= tavigatable&pageName=&vo.i... 7/26/2018 Federal Emergency Manageme( \gency E-Grants Page 10 of 16 SANTA ANA : PA-09-CA-4305-PW-00580 Conditions Information conditions of the required permit. All coordination pertaining to these activities shall be documented and copies forwarded to the California Office of Emergency Services and the FEMA Public Assistance Program as part of the permanent project files. If ground disturbing activities occur during construction, applicant will monitor ground disturbance Final Review Other (EHP) Standard Condition #3 and if any potential archeological resources are No Approved discovered, will immediately cease construction in that area and notify the State and FEMA. This review does not address all federal, state and local requirements. Acceptance of federal funding requires recipient to Final Review Other (EHP) Standard comply with all federal, No Approved' Condition #2 state and local laws. Failure to obtain all appropriate federal, state and local environmental permits and clearances may jeopardize federal funding. Any change to the approved scope of work will Final Review Other (EHP) Standard require re-evaluation for No Approved Condition #1 compliance with NEPA and other Laws and Executive Orders. Final Review Other (EHP) Resource In the event that petroleum Yes Approved Conservation and products, hazardous Recovery Act, aka materials or toxic waste; or Solid Waste equipment, debris or Disposal Act materials contaminated with (RCRA) these products have been discovered during implementation of the Undertaking, Documentation will be provided to the State and FEMA, showing that all materials and Items shall be handled, managed, transported and disposed in https://isource.fema.gov/enimie/viewApplicati6Og4VQZvigatable&pageName=&vo.i •.. 7/26/2018 Federal Emergency Managemei gency E-Grants Page 11 of 16 SANTA ANA : PA-09-CA-4306-PW-00580 Conditions Information . accordance to the requirements and to the satisfaction of the governing Local, State and Federal agencies. This project is to take place in or near waters of the USA, the Sub -Grantee is required to contact the US Army Corps of Engineers (USAGE) to determine and obtain documentation on whether project activities require a USACE permit under Section 404 of the Final Review Other (EHP) Clean Water Act Clean Clean Water Act (CWA), All documentation pertaining to Yes Approved permits, must be attached to the Subgrant Application. If required, it is the responsibility of the Sub - Grantee to obtain or otherwise qualify for a 404 . . permit. Noncompliance with this requirement may jeopardize receipt of Federal financial assistance: The Subgranteels responsible for complying with all other applicable subparts of the CAA. Failure to comply with these Final. Review Other (EHP) Clean Air Act (CAA) condition may jeopardize federal assistance including No Approved funding. Any change to the approved scope of work will require re-evaluation for compliance with the Clean Alr Act. Final Review Other (EHP) Executive Order The Sub -Grantee shall Yes Approved 11990 - Wetlands, ensure that best management practices are' implemented to prevent erosion and sedimentation to surrounding, nearby or adjacent wetlands. This includes equipment storage and staging of construction to prevent erosion and sedimentation to ensure that wetlands are not adversely impacted.per the Clean Water Act and Executive Order 11990. https://isource.fema.gov/emmie/viewApplicafi AAtygZavigatable&pageName=&vo.i... 7/26/2018 Vederal Emergency Manageme>; gency E-Grants Page 12 of 16 SANTA ANA : PA-09-CA-4305-PW-00580 Conditions Information In the event that petroleum products, hazardous materials or toxic waste; or equipment, debris or materials contaminated with these products have been discovered during Resource Implementation of the Conservation and .Undertaking, EHP Review Other (EHP) Recovery Act, aka Documentation will be Yes Recommended Solid Waste provided to the State and Disposal Act FEMA, showing that all (RCRA) materials and Items shall be handled, managed, transported and disposed in accordance to the requirements and to the satisfaction of the governing Local, State and Federal agencies. If ground disturbing activities occur during construction, applicant will monitor ground disturbance EHP Review Other (EHP) Standard and if any potential No Recommended Condition #3 archeological resources are. discovered, will immediately cease construction in that area and notify the State and FEMA. This review does not address all federal, state and local requirements. Acceptance of federal funding requires recipient to EHP Review Other (EHP) Standard comply with all federal, No Recommended Condition #2 state and local laws. Failure to obtain all appropriate federal, state and local environmental permits and clearances may jeopardize federal funding. Any change to the approved scope of work will EHP Review Other (EHP) Standard require re-evaluation for No Recommended Condition #1 compliance with NEPA and other Laws and Executive Orders. EHP Review Other (EHP) Executive Order The Sub -Grantee is Yes Recommended .11990 - Wetlands responsible for proper identification of wetlands. Under E011990 - Protection of Wetlands, The Sub -Grantee Is responsible https://isource.fema,gov/emmie/viewApplicatiiilAA9124avigatable&pageName=&vo.i... 7/26/2018 Federal Emergency Managemer agency E-Grants Page 13 of 16 SANTA ANA : PA-08•CA4305-PW-00580 Conditions Information for coordinating with -and obtaining any required Section 404 Permit(s) from the United States Army Corps of Engineers (USACE) prior to initiating work. The Sub -Grantee shall comply with all conditions of the required permit. All coordination pertaining to these activities shall be documented and copies forwarded to the California Office of Emergency Services and the FEMA Public Assistance Program as part of the permanent project files. This project is to take place in or near waters of the USA, the Sufi -Grantee is required to contact the US Army Corps of Engineers (USAGE) to determine and obtain documentation on whether project activities require a USACE permit under Section 404 of the EHP Review Other (EHP) Clean Water Act Cl Clean(CWA Clean Water Act (CWA). All documentation pertaining to Yes Recommended permits, must be attached to the Subgrant Application. If required, it is the responsibility of the Sub- Grantee to obtain or otherwise qualify for a 404 permit. Noncompliance with this requirement may jeopardize receipt of Federal financial assistance. The Subgrantee is responsible for complying with all other applicable . subparts of the CAA. Failure to comply with these EHPReview Other(EHP) Clean Air Act (CAA) condition may jeopardize federal assistance including No Recommended funding. Any change to the approved scope of work will • require re-evaluatlon for compliance with the Clean Air Act. EHP Review Other (EHP) 1. Yes Recommended https://isource.fema.gov/emmie/ViewApplical%VAo navigatable&pageName=&vo.i... 7/26/2018 Federal Emergency Manageme( gency E-Grants Page 14 of 16 SANTA ANA : PA-09-CA-4305-PW-00580 Conditions Information Executive Order The Sub -Grantee shall 11990 - Wetlands ensure that best management practices are Implemented to prevent erosion and sedimentation to surrounding, nearby or adjacent wetlands. This includes equipment storage and staging of construction to prevent erosion and sedimentation to ensure that wetlands are not adversely impacted per the Clean Water Act and Executive Order 11990. As detailed in FEMA Recovery Policy FP 206-- 086-1, Part 1(A)(2), the requirement to obtain and maintain insurance as a condition of receiving Public No Insurance Assistance funding from Insurance Program Terms Obtain and FEMA applies to buildings, No Recommended Review (Grant Specific) Maintain Condition contents in a building, vehicles, and equipment.. The items described in this SubgrantApplication.do not fall in one of these categories. There is no Insurance purchase requirement. Internal Comments No. Queue User Date/Time Reviewer Comments Based on the information provided, Cal OES concurs with 07-12-2018 FEMA's determination regarding the scope of work and costs 6 Grantee Thorpe Daniel 05:59 PM described In the subgrant as written. Any change in the scope Review GMT of work, if applicable, must be submitted to the Cal OES Public Assistance Officer and be approved before work begins. DThorpe 7/12M8 5 EHP BENZ EMILY 07-06-2018 CAT D, 0% complete, City of Santa Ana, Orange County, CA. Review 04:29 PM (Site 1: Flood Channel, 33.741666-117.92222 to 33.74038D GMT -117.928653). Utilize force account labor to remove and replace 124.91 CY of unreinforced concrete panels, 10,220 SF of concrete in place, and remove 187.37 Tons of concrete debris was sent to a local Orange County landfill. No hazard mitigation is proposed. This project has been determined to be Statutorily Excluded from NEPA review in accordance with Section 316 of the Stafford Act. Particular attention should be given to the project conditions before and during project implementation.. Failure to comply with these conditions may jeopardize federal assistance https:llisource.fema.gov/emmie/viewAppIicati fiOJ4Vp2gvigatable&pageName=&vo,i,.. 7/26/2018 ", Vederal Emergency Manageme> gency E-Grants Page 15 of 16 Internal Comments No. Queue User Date(rlme Reviewer Comments including funding. - tnewson - 0710512018 22:31:27 GMT The project is located In Orange County that is within a nonattainment area for PM-2.5 (1997. 2006, 2012) and 8-Hr Ozone (2008) according to the U.S. Environmental_ Protection Agency (USEPA): https://www3.epa.gov/airquality/greenbook/anayo—ca.htmi updated June 30, 2018, Based on the scope of work, the potential emissions from project activities are clearly below de minimis thresholds for the General Conformity Rule. Thus, the project is exempt from a conformity. determination. See condition. -tnewson - 07/05/2018 22:37:00 GMT The scope of work associated with this Undertaking has the potential to affect waters of the USA. In accordance with a Memorandum of Understanding signed Feb 11th, 2015, FEMA and the U.S. Army Corps of Engineers (USACE) established that-FEMA will be the Lead Federal Agency for Clean Water Act (CWA) compliance, as described in the attached documentation. See attachment and Condition. - tnewson - 07/05/2018 22:33:19 GMT Per the U.S. Fish and Wildlife Service Wetland Mapper viewed. on 7/5/18, this project Is located within a designated wetland. The proposed action is not likely to result in any potential direct Impacts that will adversely affect the natural values and function of wetlands. Initial Disaster Public Notice was published on March 16, 2017. See Conditions. - tnewson - 07/06/2018 22:39:03 GMT The proposed project will not destroy or adversely modify suitable habitat and will not affect any other listed or proposed species under the jurisdiction of the USFWS. It is therefore determined the proposed project would have 6No Effect!, on listed species and consultation with the USFWS under Section 7 of the Endangered Species Act is not required. See attached species list and No Effect Determination. - tnewson - 07/05/2018 22:32:01 GMT See Condition. - tnewson - 07/05/2018 22:41:58 GMT Per Flood Insurance Rate Map (FIRM) panel 06059CO256J, dated 12/312009, the project is located outside the Special Flood Hazard Area (100-year floodplain, base floodplain) and the activity does not adversely affect floodplain values. - mthorsgl- 02111/201D 02:57:21 GMT The Undertaking was reviewed by Cindy Thomack, who meets the applicable Secretary of the Interior Professional Qualifications in accordance with Stipulation I.B.1.a. of the Programmatic Agreement among the Federal Emergency Management Agency (FEMA), State Historic Preservation Office (SHPO) and California Office of Emergency Services (Cal OES) signed October 30, 2014. The Undertaking complies with Second Tier Programmatic Allowance II.E.1.(a) (In -kind repairs or replacement to canal systems) (Appendix B) of the Agreement Thus, the Undertaking does not require SHPO review or notification per Stipulation.11.A.1. of the Agreement. - asaunde7 - 02/15/2018 17:35:16 GMT 4 Insurance SMITH 01-17-2018 1/17118 eview ROGER 02:32 PM GMT The applicant has coverage with the Alliant Property Insurance https:Hisource.fema.gov/emmie/viewApplir4l c2Je=navigatable&pageName=&vo,i..• 7/26/2018 Federal Emergency Manageme> :gency E-Grants Page 16 of 16 mternai comments No. Queue User Datemme Reviewer Comments Program (APIP). The 11 PIP policy does not.provide coverage for damages caused by the peril of flood. There Is no duplication of benefits. Roger Smith, Insurance Specialist 3 Insurance SMITH 01-16-2018 1-10-18: Insurance documents are located ce Review ROGER 03:54 PM review pending. Craig A. Smith, PA InsuraIC- GMT Sacramento JFO Insurance 01-10-2018 EInsurance 1-10-18: Insurance documents are located ceReview SMITH CRAIG 07:58 PM review pending, Craig A.Smith, PA InsuraIC- GMT Sacramento JFO . 1 Mitigation ROBERTSON 12-15-2017 PW addresses repairs back to pre -disaster con ditlons only. No Review JAMES 03:14 PM technically feasible cost effective mitigation opportunities were GMT presented. Jame§ Robertson HM 406 Go Back https://isotirce.fema.g0v/emtnie/viewApplicaf on.6OA-28gatable&pageName=&vo. L.. 7/26/2018 EXHIBIT k k | J \ \k �I . \\ \\ �kk � t to 6! §® I-e § § § § § ! ! k k ! � § § ! ! d k ! � 2 2 ! � B k ! � - # § k [ k I ) \ ) CL ! k a \ k © : : \ \ / 60A-30