HomeMy WebLinkAbout FULL AGENDA_2019-07-02HOUSING AUTHORITY
REGULAR MEETING AGENDA
JULY 25 2019
CITY COUNCIL CHAMBER
22 Civic Center Plaza
Santa Ana, California
5:45 p.m.
(Immediately following the City Council Closed Session Meeting)
Vicente Sarmiento
Authority Member - Ward 1
V SarmientokSanta-ana.or
Jose Solorio
Authority Member - Ward 3
JSoloriona= santa-ana.org
Juan Villegas
Chair Pro Tern - Ward 5
JVillegasksanta-ana. org
Miguel A. Pulido
Chairperson
Authority Member telephone: 714-647-6900
Agenda item inquiries: 714-647-6520
David Penaloza
Authority Member - Ward 2
DPenaloza(t-r� Santa-ana. org
Vacant
Authority Member - Ward 4
Cecilia Iglesias
Authority Member — Ward 6
CIglesiaskSanta-ana. org
Sonia R. Carvalho Steven A. Mendoza Norma Mitre
Authority General Counsel Executive Director Acting Recording Secretary
NOTE: Hyou need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program
Coordinator, at(714) 647-5624. Please callpriortothe meeting date, to allow the City enough time tomakereasonablearrangements
for accessibility to this meeting. [Americans with Disabilities Act. Title II. 28 CFR 35.1021
Basic Housing Authority Meeting Information
Five -Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/
Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community.
The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization
on a course that meets the challenges of today and tomorrow.
Vision - The dynamic center of Orange County which is acclaimed for our: -Investment in youth -Safe and healthy community
-Neighborhood pride -Thriving economic climate -Enriched and diverse culture -Quality government services
Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment,
opportunities for our youth, and a high quality of life for residents."
Guiding Principles
-Collaboration -Efficiency -Equity -Excellence -Fiscal Responsibility -Innovation -Transparency
Strategic Plan Goals/Objectives/Strategies:
Goal 1 - Community Safety
Goal 2 - Youth, Education, Recreation
Goal 3 - Economic Development
Goal 4 - City Financial Stability
Goal 5 - Community Health, Livability, Engagement & Sustainability
Goal 6 - Community Facilities & Infrastructure
Goal 7 - Team Santa Ana
Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City
Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees
to assure public confidence. A copy of the City's Code can be found on the Clerk of the Council's webpage. The following are the core values
expressed: Integrity - Honesty - Responsibility - Fairness - Accountability - Respect - Efficiency
Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority.
The Authority is not limited in any way by the "Recommended Action" and may take any action which the Authority deems to be appropriate on
an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda.
Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative
body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction.
At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given
the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of
public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed
hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the
Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting.
REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE
CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker
form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c)
of the Santa Ana Municipal Code.
Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one
motion without discussion unless a member of the Authority "pulls" an item(s) from the consent calendar for a separate vote.
Senate Bill 343 - As required by Senate Bill 343, any non -confidential writings or documents provided to a majority of the Housing Authority members
regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours.
Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available
for public inspection during regular business hours, 8:00 a.m. — 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk's office is
located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647-6520. Authority meeting agendas, staff reports, and
Minutes are available the Friday before an Authority meeting at the following website address: www.santa-ana.org
Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City's cable channel. Meetings held in the
Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m.,
Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that
do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting.
DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting.
HOUSING AUTHORITY AGENDA 2 JULY 2, 2019
CITY OF SANTANA
HOUSING AUTHORITY REGULAR MEETING
JULY 2, 2019
CALL TO ORDER CHAIRPERSON PULIDO
HOUSING AUTHORITY BOARD MEMBERS:
IGLESIAS, PENALOZA, SARMIENTO SOLORIO,
VILLEGAS, WARD 4 AUTHORITY MEMBER
VACANT
Executive Director, Authority General Counsel, Recording
Secretary
PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST
(Refer to page 2 "Public Input" for description.)
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendation on Consent Calendar Items: 1
through 4.
1. REGULAR MEETING MINUTES OF JUNE 4, 2019 {STRATEGIC PLAN NO. 5, 11
RECOMMENDED ACTION.
2. EXCUSED ABSENCES
RECOMMENDEDACTION.-
Approve Minutes.
Excuse absent Housing Authority Member(s):
3. CONSIDER APPROVAL OF AGREEMENT WITH NAN MCKAY AND ASSOCIATES FOR
REASONABLE RENT DETERMINATION SOFTWARE NOT TO EXCEED $23,922 OVER 3
YEARS {STRATEGIC PLAN NO. 4, 11
At its regular meeting on Jun 26, 2019, the Community Redevelopment and Housing Commission (CRHC)
recommended approval of the action above by a vote of 8:0 (Garcia absent).
RECOMMENDEDACTION.• Authorize the Executive Director of the Housing Authority
and Recording Secretary to execute an agreement with Nan McKay and Associates to provide
reasonable rent determination software for the Housing Choice Voucher Program
(GoSection8.com) in an amount not to exceed $23,922, for a three-year term beginning July 2, 2019
through June 30, 2022, subject to non -substantive changes approved by the Executive Director and
the Housing Authority General Counsel.
HOUSING AUTHORITY AGENDA 3 JULY 2, 2019
4. CONSIDER APPROVAL OF AGREEMENT WITH NATIONAL CREDIT REPORTING FOR
CRIMINAL BACKGROUND CHECKS NOT TO EXCEED $45,000 OVER 3 YEARS {STRATEGIC
PLAN NO. 4, 11
At its regular meeting on Jun 26, 2019, the Community Redevelopment and Housing Commission (CRHC)
recommended approval of the action above by a vote of 8:0 (Garcia absent).
RECOMMENDEDACTION.• Authorize the Executive Director of the Housing Authority
and Recording Secretary to execute an agreement with National Credit Reporting to conduct
criminal background checks for the Housing Choice Voucher Program applicants and participants
in an amount not to exceed $45,000, for a three-year term beginning August 1, 2019 through July 31,
2022, subject to non -substantive changes approved by the Executive Director and the Housing
Authority General Counsel.
*** END OF CONSENT CALENDAR ***
BUSINESS CALENDAR
JOINT SESSION OF THE CITY COUNCIL AND THE HOUSING AUTHORITY AGENCY
5. JOINT SESSION - AUTHORIZE ISSUANCE OF FISCAL YEAR 19-20 REQUEST FOR PROPOSALS
FOR AFFORDABLE HOUSING DEVELOPMENT {STRATEGIC PLAN NO. 5,31
At its regular meeting on May 22, 2019 the Community Redevelopment and Housing Commission
recommended that the City Council and Housing Authority approve the recommended action by a vote of
4-0 (Aguinaga, Frazier, Tardif, Vasquez and Garcia absent).
RECOMMENDEDACTION.• Authorize the City Manager to release a Fiscal Year 19-20 (FY
19-20) Request for Proposals seeking proposals to develop affordable rental and ownership
project(s) in the City of Santa Ana with funding from the Inclusionary Housing Fund, HOME
Investment Partnerships Program, Community Development Block Grant Program, and Rental
Rehabilitation Program.
6. JOINT SESSION - APPROVE A PRE -COMMITMENT OF $3,971,440 OF AFFORDABLE HOUSING
FUNDS AND AUTHORIZE NEGOTIATIONS OF A SIXTY-TWO YEAR GROUND LEASE TO
THE RELATED COMPANIES OF CALIFORNIA AND A COMMUNITY OF FRIENDS FOR THE
DEVELOPMENT OF THE CROSSROADS AT WASHINGTON PROJECT LOCATED AT 1126
AND 1146 E. WASHINGTON AVENUE (APNS 398-092-13 AND 398-092-14) {STRATEGIC PLAN
NO. 5, 3C}
At its regular meeting on May 22, 2019 the Community Redevelopment and Housing Commission
recommended that the City Council and Housing Authority approve the recommended actions by a vote of
8-0 (Garcia absent).
HOUSING AUTHORITY
RECOMMENDEDACTION.
HOUSING AUTHORITY AGENDA 4 JULY 2, 2019
Authorize the Executive Director of the Housing Authority and the Recording Secretary to
execute a pre -commitment letter with The Related Companies of California ("Related") and A
Community of Friends ("ACOF") as the service provider to enter into negotiations for a sixty-
two (62) year ground -lease of 1126 E. Washington Ave for the development of the Crossroads at
Washington affordable housing project located at 1126 and 1146 E. Washington Avenue, Santa
Ana, CA 92701, (APNs 398-092-13 and 398-092-14), subject to non -substantive changes approved
by the Executive Director of the Housing Authority and Authority General Counsel.
2. Authorize the Executive Director of the Housing Authority and the Recording Secretary to enter
into negotiations on a Tenants in Common agreement, or similar document, and any other
required actions necessary to draft that Tenants in Common agreement with the County of
Orange for the joint ownership and development of the Crossroads at Washington affordable
housing project located at 1126 and 1146 E. Washington Avenue, Santa Ana, CA 92701 (APNs
398-092-13 and 398-092-14).
3. Authorize the Executive Director of the Housing Authority and the Recording Secretary to enter
into negotiations on a Joint Powers Agreement, or similar document, and any other required
actions necessary for the properties to be held as Tenants in Common with the County of Orange
for the joint ownership and development of the Crossroads at Washington affordable housing
project located at 1126 and 1146 E. Washington Avenue, Santa Ana, CA 92701 (APNs 398-092-13
and 398-092-14).
CITY COUNCIL
RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the Council to
execute a pre -commitment letter with The Related Companies of California ("Related") and A
Community of Friends ("ACOF") as the service provider for $3,971,440 in affordable housing funds
consisting of $963,951 in Neighborhood Stabilization Program funds and $3,007,489 in HOME
Investment Partnerships Program funds, for the development of the Crossroads at Washington
affordable housing project located at 1126 and 1146 E. Washington Avenue, Santa Ana, CA 92701,
(APNs 398-092-13 and 398-092-14), subject to non -substantive changes approved by the City
Manager and City Attorney.
7. JOINT SESSION - FIRST AMENDMENT TO REGINA HOUSE LOAN AGREEMENT AND
AFFORDABLE HOUSING COVENANTS TO MODIFY THE REGINA HOUSE TRANSITIONAL
HOUSING PROGRAM TO BECOME A PERMANENT HOUSING FACILITY {STRATEGIC PLAN
NO. 5,3}
At its regular meeting on Jun 26, 2019, the Community Redevelopment and Housing Commission (CRHC)
recommended approval of the action above by a vote of 8:0 (Garcia absent).
HOUSING AUTHORITY
RECOMMENDEDACTION: Authorize the Executive Director of the Housing Authority
and the Recording Secretary to execute a First Amendment to the Regina House Loan Agreement
and Affordable Housing Covenants with Mercy House Living Centers, formerly known as Mercy
House Transitional Living Centers, to modify the Regina House transitional housing program to
HOUSING AUTHORITY AGENDA 5 JULY 2, 2019
become a permanent housing facility serving large families, subject to non -substantive changes
approved by the Executive Director of the Housing Authority and Authority General Counsel.
CITY COUNCIL
RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the Council to
execute a First Amendment to the Regina House Loan Agreement and Affordable Housing Covenants
with Mercy House Living Centers, formerly known as Mercy House Transitional Living Centers, to
modify the Regina House transitional housing program to become a permanent housing facility
serving large families, subject to non -substantive changes approved by the City Manager and City
Attorney (AGMT No. 2019-XXX).
*** END OF BUSINESS CALENDAR ***
COMMENTS
8. HOUSING AUTHORITY MEMBER COMMENTS
AT THIS TIME Housing Authority members may comment on non -agenda matters and ask questions
of or give directions to staff. NO action may be taken on non -agenda items unless authorized by law.
ADJOURNMENT
HOUSING AUTHORITY AGENDA 6 JULY 2, 2019
MINUTES OF THE REGULAR MEETING
OF THE HOUSING AUTHORITY AGENCY
SANTA ANA, CALIFORNIA
JUNE 4, 2019
CALLED TO ORDER COUNCIL CHAMBER
22 CIVIC CENTER PLAZA
11:31 P.M.
ATTENDANCE AUTHORITY MEMBERS Present:
MIGUEL A. PULIDO, Chair
JUAN VILLEGAS, Chair Pro Tern
CECILIA IGLESIAS
DAVID PENALOZA
VICENTE SARMIENTO
JOSE SOLORIO
AUTHORITY MEMBERS Absent:
WARD 4 VACANT*
STAFF Present:
KRISTINE RIDGE, City Manager
SONIA R. CARVALHO, City Attorney
NORMA MITRE, Acting Authority Secretary
* Ward 4 councilmember representative resigned on Friday, March 1, 2019.
PUBLIC COMMENT — None.
CONSENT CALENDAR
MOTION: Approve staff recommendation on Consent Calendar Items: 1 through 3.
MOTION: Sarmiento
VOTE: AYES:
NOES:
ABSTAIN:
SECOND: Villegas
Iglesias, Penaloza, Pulido, Sarmiento, Solorio,
Villegas (6)
None (0)
None (0)
ABSENT: None (0)
* Ward 4 representative vacant.
HOUSING AUTHORITY MINUTES 1 MAY 7, 2019
1-1
1
2
3
0
SPECIAL MEETING MINUTES OF APRIL 16, 2019 {STRATEGIC PLAN NO. 5, 11
RECOMMENDED ACTION: Approve Minutes.
REGULAR MEETING MINUTES OF MAY 7, 2019 {STRATEGIC PLAN NO. 5, 11
RECOMMENDED ACTION: Approve Minutes.
EXCUSED ABSENCES — None.
*** END OF CONSENT CALENDAR ***
COMMENTS
HOUSING AUTHORITY MEMBER COMMENTS — None.
ADJOURNMENT — 11:31 P.M.
HOUSING AUTHORITY MINUTES 2 JUNE 4, 2019
1-2
REQUEST FOR HOUSING
AUTHORITY ACTION
MEETING DATE:
JULY 2, 2019
TITLE:
CONSIDER APPROVAL OF AGREEMENT
WITH NAN MCKAY AND ASSOCIATES FOR
REASONABLE RENT DETERMINATION
SOFTWARE NOT TO EXCEED $23,922
OVER 3 YEARS
(STRATEGIC PLAN NO. 4, 1)
EXECUTIVE DIRECTOR
RECOMMENDED ACTION
RECORDING SECRETARY USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
CONTINUED TO
Authorize the Executive Director of the Housing Authority and Recording Secretary to execute an
agreement with Nan McKay and Associates to provide reasonable rent determination software
for the Housing Choice Voucher Program (GoSection8.com) in an amount not to exceed
$23,922, for a three-year term beginning July 2, 2019 through June 30, 2022, subject to non -
substantive changes approved by the Executive Director and the Housing Authority General
Counsel.
COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION
At its regular meeting on June 26, 2019, the Community Redevelopment and Housing
Commission (CRHC) recommended approval of the action above by a vote of 8:0 (Garcia
absent).
DISCUSSION
The Housing Authority of the City of Santa Ana (SAHA) is required to conduct a reasonable rent
comparison whenever a voucher holder moves into a new unit (at initial occupancy) or whenever
the owner requests a rent increase. Specifically, no Housing Assistance Payment contract can be
approved until SAHA has determined that the rent for the unit is reasonable. The purpose of the
rent reasonableness test is to ensure that a fair rent is paid for each unit rented under the
Housing Choice Voucher (HCV) program. The regulations define a reasonable rent as one that
does not exceed the rent charged for comparable, unassisted units in the same market area.
HUD also requires that owners not charge more for HCV-assisted units than for comparable units
on the premises. To comply with this requirement, SAHA contracts for an online software to
conduct reasonable rent comparisons. SAHA is unable to manage and maintain local data on
current rents because of the constant changes in rent in the private market and SAHA does not
3-1
Agreement with Nan McKay and Associates
July 2, 2019
Page 2
have the staff capacity to monitor rental listings and pull information on a continuous basis to
ensure rent comparisons can be completed accurately.
For this purpose, SAHA requested and received bids from the following firms:
Firm
Cost for Services
Nan McKay
$7,974 for GoSection8.com subscription
Nelrod
$5,489 for Nelrod Web -based System
The bids and cost for services from both vendors were reviewed by three employees from the
Housing Authority. The bid from Nan McKay and Associates was selected based upon several
factors including the amount of experience of the vendor. The system is utilized by hundreds of
public housing authorities across the country. Current and new landlords are able to list their
vacant units directly in the GoSection8 portal saving SAHA's staff valuable time. Local landlords
are familiar with listing their units in GoSection8.com to make them available for voucher holders
searching for a unit. The lower cost bid from Nelrod was not selected because it could not offer
the same customer experience and familiarity as GoSection8.com for local landlords and staff.
For over 35 years Nan McKay and Associates (NMA) has been the leader in providing
professional services to public housing authorities. Their continued growth in the affordable
housing industry is due to their strong client focus as well as their commitment to performance
excellence. Their GoSection8.com reasonable rent determination software provides an
automated rent comparability process that generates accurate HUD compliant rent
reasonableness reports. It is the fastest, easiest way for SAHA to complete rent reasonableness
certifications as required by the United States Department of Housing and Urban Development
(HUD).
The software has completed more than one million rent reasonableness certifications nationwide
since 2004. NMA uses a proprietary methodology and comparability database to provide the
most accurate and up-to-date market rent assessments. The software eliminates the need for
internally maintained landlord inventory lists, saving SAHA time and money by using this
software. GoSection8.com uses cutting -edge technology and provides landlords and participants
links to a private portal complete with photos, mapping and also storing of all the necessary data
for SAHA in the event of a HUD audit. The three-year term of the agreement would begin on July
2, 2019 (Exhibit 1). Although the contract is for less than $25,000, staff have used Nan McKay
since 2004 and determined it was necessary for the Housing Authority to review and approve this
contract before it is renewed for another three-year term.
STRATEGIC PLAN ALIGNMENT
Approval of this item assists the City in meeting Goal #4 - Fiscal Sustainability, Objective #1
(Maintain a stable, efficient and transparent financial environment).
3-2
Agreement with Nan McKay and Associates
July 2, 2019
Page 3
FISCAL IMPACT
Funds are available for FY 2019-20 and will be budgeted in future fiscal year budgets for
estimated expenditures in the Housing Authority Vouchers -Administrative Fees account as
follows, subject to change:
Fiscal Year
Accounting Unit —
Fund Description
Accounting Unit,
Amount
Account #
Account Description
FY 19-20
14018760-62300
Housing Authority —
Contract Services-
$ 7,974
Voucher Admin
Professional
FY 20-21
1401$760-62300
Housing Authority —
Contract Services-
$ 7,974
Voucher Admin
Professional
FY 21-22
l4018760-62300
Housing Authority —
Contract Services -
$ 7,974
Voucher Admin
Professional
Total Contract Amount
$23,922
Ju son Brown
Housing Division Manager
Community Development Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Down , CPA
Executive Director
Finance and Management Services Agency
Exhibit: 1. Agreement with Nan McKay and Associates
3-3
EXHIBIT 1
CONSULTANT AGREEMENT
HOUSING AUTHORITY OF THE CITY OF SANTA ANA
THIS AGREEMENT is made and entered into on this First day of August, 2019 by and between
Nan McKay and Associates, Inc., a California corporation ("Consultant"), and the Housing
Authority of the City of Santa Ana, a public body, corporate and politic ("Authority").
RECITALS
A. The Authority desires to retain a consultant having special skill and knowledge in the field
of rent reasonableness data.
B. Consultant represents that Consultant is able and willing to provide such services to the
Authority.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations
including all labor, materials, tools, equipment, and incidental customary work required to fully
and adequately complete the services described and set forth in Consultant's Proposal, attached
hereto as Exhibit A and incorporated by reference.
2. COMPENSATION
a. Authority agrees to pay, and Consultant agrees to accept as total payment for its
services for Authority, the rates and charges identified in Exhibit A. The total sum to
be expended under this Agreement shall not exceed twenty-three thousand, nine -
hundred and twenty-two dollars ($23,922.00) during the term of this Agreement.
b. Payment by Authority shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to Authority accounting
procedures. Payment need not be made for work that fails to meet the standards of
performance set forth in the Recitals, which may reasonably be expected by Authority.
3. TERM
This Agreement shall commence on the date first written above and terminate on June 30,
2022, unless terminated earlier in accordance with Section 15, below. The term of this Agreement
may be extended upon a writing executed by the City Manager and the City Attorney.
Page 1 of 8
3-4
EXHIBIT 1
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the Authority. This Agreement is not intended nor
shall it be construed to create an employer -employee relationship, a joint venture relationship, or
to allow the Authority to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all applicable
standards and regulations governing such services. Consultant shall pay all salaries and wages,
employer's social security taxes, unemployment insurance and similar taxes relating to employees
and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for Authority to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that Authority is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the Authority. Authority shall not be
limited in any way in its use of the Documents and Data at any time, provided that any such use
not within the purposes intended by this Agreement shall be at Authority's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the Authority, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not be
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the Authority, its officers, employees,
agents, and representatives as additional insured(s); (b) be primary and not
contributory with respect to insurance or self-insurance programs maintained by
Page 2 of 8
3-5
EXHIBIT 1
the Authority; and (c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the provisions of Section
3700 of the Labor Code, Consultant, if Consultant has any employees, is required
to be insured against liability for worker's compensation or to undertake self-
insurance. Prior to commencing the performance of the work under this
Agreement, Consultant agrees to obtain and maintain any employer's liability
insurance with Iitnits not less than $1,000,000 per accident.
d. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
i. Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the Authority upon execution
of this Agreement and shall be approved by the Authority.
iii. Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty
(30) days prior written notice to the Authority.
iv. Where the amounts or coverage provided by the certificates of insurance
provides coverage greater than those listed by this Agreement, the amounts
provided by the certificates of insurance shall be incorporated by reference
into the Agreement.
V. Consultant shall supply Authority with a fully executed additional insured
endorsement.
e. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the Authority with required proof that insurance
has been procured and is in force and paid for, the Authority shall have the right, at
the Authority's election, to forthwith terminate this Agreement. Such termination
shall not affect Consultant's right to be paid for its time and materials expended
prior to notification of termination. Consultant waives the right to receive
compensation and agrees to indemnify the Authority for any work performed prior
to approval of insurance by the Authority.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the Authority, its
officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise from
the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
Page 3 of S
3-6
EXHIBIT 1
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the Authority,
including fees and costs for special counsel to be selected by the Authority, regarding any action
by a third party challenging the validity of this Agreement, or asserting that personal injury,
damages, just compensation, restitution, judicial or equitable relief due to personal or property
rights arises by reason of the terms of, or effects arising from this Agreement. Authority may
make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section
2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the Authority, its officers, agents, representatives,
and employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the Authority pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the Authority for a minimum period of three (3) years, or for any longer period required
by law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the Authority to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the Authority information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
Page 4 of 8
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EXHIBIT 1
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
Authority.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities. Consultant affirms that it is an equal opportunity employer and shall
comply with all applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the Authority
and Consultant, and supersedes any and all other agreements, oral or written, between the parties.
In the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the Authority and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the
Authority. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the Authority and any such assignment, transfer, delegation or subcontract
without the Authority's prior written consent shall be considered null and void. Nothing in this
Agreement shall be construed to Iimit the Authority's ability to have any of the services which are
the subject to this Agreement performed by Authority personnel or by other consultants retained
by Authority.
Page 5 of 8
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EXHIBIT 1
1 S. TERMINATION
This Agreement may be terminated by the Authority upon thirty (30) days written notice
of termination. In such event, Consultant shall be entitled to receive and the Authority shall pay
Consultant compensation for all services performed by Consultant prior to receipt of such notice
of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the Authority all work product(s) completed as of such date, and in such
case such work product shall be the property of the Authority unless prohibited by
law, and Consultant consents to the Authority 's use thereof for such purposes as
the Authority deems appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the Authority immediately
and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
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EXHIBIT 1
To Authority:
Cleric of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Executive Director, CDA
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, California 92702
To Consultant:
Nan McKay and Associates, Inc.
1855 Gillespie Way
El Cajon, CA 92020
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify Authority fully, including reasonable costs and
attorney's fees, for any injuries or damages to Authority in the event that such
authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
HOUSING AUTHORITY OF THE
CITY OF SANTA ANA
Norma Mitre Kristine Ridge
Acting Clerk of the Council City Manager
APPROVED AS TO FORM:
SONIA R. CARVALHO
RECOMMENDED FOR APPROVAL:
Steven A. Mendoza
Executive Director
Community Development Agency
CONSULTANT:
4;?5b
Mike Petro
Vice President of Finance
Tax ID# 4I-1381008
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EXHIBIT A
CONSULTANT'S PROPOSAL
3-12
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SANTA ANA HOUSING AUTHORITY
Informal Request for Proposals
Rent Reasonableness Software
Proposal Due Date: May 29, 2019
A PARTNERSHIP THAT SUPPORTS YOUR GOALS AND
ENSURES A VIBRANT OUTCOME FOR YOUR COMMUNITY,
Nan McKay & Associates, Inc.
18 10 Gillespie Way, Suite 202
El Cajon, CA 92020
800.783.3 100
www.nanrTickay.00[T1
Non McKay
ASSIOC"^kll-s INC.
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nmoj
Not; McKay
Table of Contents
1 . Letter of Introduction...........................................................................
2. Staffing & Qualifications ............................................. •--............4
2.1 Contractor Identification........................................................................................... 4
2.2Capacity &Guoiificotions..... ..... ........... .................. ...... .......... _................................._ ..........7
3. Relevant Experience .............................................. 9
4. Approach & Response to Scope of Services ................................................ 12
4.1 RenWotchS with {Optionall Iniegroted HAP Cdculaior.............................................................. 13
4.2 Rent Reasonable Valuation Report................................................................................................... 17
4.3 Custom Housing locator.................................................................... .................... 20
4.4 PC Requirements. ............. ...................... I ................................................................. .... .... ......... -- .... 23
4.5 System Setup.......................................................... ............ 23
4.6 System Training.................................................................. . 23
5. Cost Proposal....................................................................................... 24
6. Agreement........................................................................................... 25
Santa Ana Housing Authority
Informal Request For Proposals: Rent Reasonableness Software
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nmci
Nan McKay
ANU
1 . Letter of Introduction
April 26, 2019
Santa Ana Housing Authority
Attn: Miriam Zepeda
Building 20
20 Civic Center Plaza #200
Santa Ana, CA 92701
Dear Ms. Zepeda:
On behalf of Nan McKay & Associates, Inc. (NMA) and our partner, GoSection8.com (Go8), I am
pleased to provide you with our proposal to provide Rent Reasonableness Software.
Our software streamlines the rent reasonable process; automatically integrating comparable data
and generating HUD compliant rent reasonable reports. Go8 will save your staff valuable time,
eliminating the need for mining data or contracting with an outside vendor to purchase
comparables. The entire process of completing a rent reasonable report including selecting
comparables, takes about one minute per report, saving staff several minutes each time a report is
run.
The Go8 system provides an automated, turn -key web -based solution that addresses three key
requirements for the administration of your HCV program:
Rent Reasonableness Determination, Certifications, and Quality Control
Courtesy HCV Landlord Property Listing Maintenance and Portal
Creation and maintenance of a rent reasonableness database
The Internet based solution described in this proposal is fully compliant with the provisions of
24 CFR 982.507
24 CFR 985.3(b) as it pertains to SEMAP
Notice PIH 2O03-12
HCV Program Guidebook, Chapter 9 Rent Reasonableness
The Santa Ana Housing Authority (SAHA) can hold full confidence that the Go8 system being
proposed will meet all of its needs, as the system is being utilized by hundreds of public housing
authorities (PHAs) across the country. Go8 provides significant savings and allows for reduction of
overhead, reallocation of employees, and improved lease up rates.
Santa Ana Housing Authority
Informal Request for Proposals: Rent Reasonableness Software
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nmo
Nan McKay
AND AS'VCEIrHS, M..
To discuss the proposal, or if you need clarification or further information, please contact meat
k.da\vson ct,naninclLay.com or 800-783-3100 ext. 154.
Sincere
G
is Kayn,a Dawson
Regional Account Manager
Nan McKay and Associates, Inc.
Santa Ana Housing Authority
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2. Staffing & Qualifications
2.1 Contractor Identification
Tyr r3s5C.,f.
Contact: Kaynisha Dawson, Regional Account Manager
Phone: 1-800-783-3100, ext. 154
Email: imisner(a;;nanmckay.com
Address: 1810 Gillespie Way, Suite 202, El Cajon, CA 92020
NMA and Go8 have partnered to provide technology solutions to PHAs for more than ten (10)
years. Over that period of time, we have implemented projects with PHAs that include the New
York City Housing Authority, Santa Clara Housing Authority, Oakland Housing Authority, San
Antonio Housing Authority, and the Baltimore Housing Authority. Our combined team helps PHAs
manage their rent reasonableness process, while also assisting in their deconcentration efforts.
The following personnel will be involved in the Rent Reasonableness project with your agency:
Kaynisha Dawson, Regional Account Manager, NMA
Richard Cupelh, Owner and President, Go8
Frank Gualtieri, Owner and Vice President, Go8
Dominic Muttillo, Director, National Accounts, Go8
Daniel Barbalace, Chief Software Architect, Go8
Until the contract is awarded, Kaynisha Dawson, NMA Regional Account Manager, will act as
SAHA's primary contact and will be able to answer any questions or provide clarification. Jim can be
contacted at 1-800-783-3100, ext. 154, or kdawson(ti-)naizzzicka y.com. Jim can also handle any
ongoing, customer service issues, including invoicing and accounting.
Upon contract award, NMA will hand operational responsibilities to Go8. At that point, SAHA's
primary contact will be Frank Gualtieri, who can be reached at 561-362-1099 or at
franks ,gosection8.com.
Additional information on the Go8 team members can be found below:
Santa Ana Housing Authority
Informal Request for Proposals: Rent Reasonableness Software
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Richard Cupelh has over twenty years of real estate experience
i, specializing in affordable housing. His knowledge of real estate covers
�i all aspects from helping first time buyers with mortgage programs to
�+ developing and selling affordable housing units. As a result of his
experience he had a brain --child that led to the development of Go8
Richard Cupelli which has since become his absorbing passion. For more than fifteen
years he has directed the development product queue and advancement
of Go8. Richard is a leading consultant to PHA clients across the
country that are now using the Go8 applications.
Rich educates landlords nationally via workshops and seminars on the
benefits of the HCV program, and also provides seminars and personal
instruction on Go8 system use and training on HUD rent reasonable
i methodology for over three -hundred public housing authorities and
a hundreds of PHA inspectors nationwide.
Frank Gualtieri has extensive experience with HUD rent reasonable
methodology as it pertains to 24 CFR 982.507. He has been the project
manager for the implementation of dozens of PHAs with regard to their
training and use of the Go8 software. He was intimately involved in the
bf
development of the latest versions of the rent reasonable software.
Frank Gualfien Frank has trained thousands of agency staff on use of the Go8 sofhvare.
Dominic Muttillo has extensive experience its broker network
management and licensing nationwide. He has participated in all phases
of management, acquisition and sale of real estate for corporate and
government clients. Dominic has been a licensed Real Estate Broker
since 1980. Dominic works with Go8 clients on customer support, new
Dominic Muttillo initiatives and customer expansion.
Owner REO Partners, Real Estate Services
Former co-owner of Phillip Michael and Associates Real Estate
Appraisal Service
Co-founder of www.EletronicAppraiser.com
Co-founder www.Foreclosure.corn
Co-founder www.ByOwnerMLS.com
Participated in many HUD Contracts in South Florida
liquidating thousands of HUD owned properties
Santa Ana Housing Authority
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5
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n"n:)
Nan McKay
Daniel Barbalace
Prior to joining Gob, Daniel Barbalace worked as a consultant for
various companies including IBM, GE, and Office Depot implementing
cutting edge technologies ranging from the first downloadable music
services to ecommerce sites and point of sales systems for financial
applications. From desktop apps to three-tier web development, Daniel
has experienced the rise of personal computing, networking, mWtimedia
and mobile computing, and all the competing ideas for software
architecture and designs that have come and gone over the past 20 years.
Daniel is a builder of systems that are practical, elegant, robust, and
innovative. Understanding a problem in detail is the key to finding the
optimal solution.
Santa Ana Housing Authority
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ND
2.2 Capacity
Since 1980, NMA has been a leader in providing professional services including consulting, training,
direct program management, and performance improvement tools to PHAs throughout the nation.
With over 500 team members, we are committed to performance excellence and recognize that
overall agency performance is directly linked to the performance of individual staff.
NMA is recognized as an industry leader in helping PHAs understand HUD, state, and local
regulations. We have in-house researchers that ensure that our trainers and consultants are aware of
HUD changes and pending legislation. Our master books and handbooks are among the most
widely used in the industry. In addition to training PHAs across the nation, NMA also regularly
trains HUD personnel in seminars that help their own staff understand HUD regulations and how
these impact PHAs.
The Gob team is comprised of experts in several fields, including Real Estate Appraisers, Real Estate
Brokerage, Mortgage Brokers, and Technology. Gob has extensive experience serving the affordable
housing industry, offering their rent reasonableness system in more than 300 PHAs, ranging in size
from very small, to the largest in the nation.
Gob is an industry leader in rent reasonable determination and comparable rental data. Golds rent
reasonable software has been used extensively by PHAs of all sizes nationwide since 2004. To date,
the software has performed more than one million rent reasonable certifications. Gob also has
the industry's largest database of market rental comparables. This database contains several million
records and is updated daily. The software is web based, easy to use and can support multiple users.
Gob is a full -service solution that delivers many benefits including:
■ Rent Reasonable Software — Go8's rent reasonable software, RentWatch5, is a fast and
accurate way for PHAs to complete rent reasonable certifications. Using mathematical
modeling combined with a frequently updated database, we are able to caiculate a property's
value at a specific point in time by analyzing values of comparable properties. Our rent
reasonableness platform analyzes public record data, manually gathered data, market data
and uses computer decision logic to calculate an estimate of a probable rental price of a
residential property based on a requested date.
• Comparable Data -- Go8 incorporates ongoing real-time data mining of open market rental
data from hundreds of rental listing websites and newspapers. The data is harvested both
electronically with proprietary technology, as well as manually by dedicated data analysts.
The comparable database is updated daily, thus ensuring a current and accurate rent
reasonable database.
Santa Ana Housing Authority
Informal Request for Proposals: Rent Reasonableness Software
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Nan McKay
Property Listing Service and Housing Locator -- Our comprehensive rental listing
database enables HCV program tenants to find and compare the rentals that are currently
available in their area.
Santa Ana Housing Authority
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3. Relevant Experience
NMA, along with its technology partner GOB, have provided strategic rent reasonableness services
to many of the nation's largest PHAs. Examples of past experiences, along with references and
contact information, are included below:
New York City Housing Authority
Services: Customized Rent Reasonableness and Property Analysis System
Term: January 2008 to Present
Value: $120,000/year
Contact: Alex Matthew, Assistant Director of Leased Housing Department
Phone: 212-306-4111
Address: 90 Church St., Floor 9, New York, NY 10007
Email: @)nvcha.nyc.gov
Status: Ongoing
As a result of deficiencies discovered by HUD audits, the New York City Housing Authority
(NYCHA) sought to procure a rent reasonable solution and database that would allow NYCHA
staff to easily and quickly perform accurate rent reasonable assessments throughout the five
Burroughs. NYCHA's unique environment required over 200 concurrent users with varying
computer skills to perform rent reasonable determinations in a fast -paced work environment on
older computers with limited bandwidth. Additionally, NYCHA was unable to add additional staff
due to budget shortfalls so the process had to be burdened by existing staff. NMA/Go8 customized
a solution to meet the needs of this agency. NMA/Go8 created a new software platform for creating
rent reasonable certifications in an efficient and user-friendly manner. The new Rent Reasonable
Wizard performs automated and accurate rent reasonable determinations in two to three minutes
while automatically verifying and auto completing data entry.
Southern Nevada Regional Housing Authority
Services: Go8 Rent Reasonableness System, with Deconcentration Focus
Term:
2007 to Present
Value:
$22,000/year
Contact:
Linda Simpson, Contracts Administrator
Phone:
702-477-3144
Address: 340 N. 11"' Street, Las Vegas, NV 89101
Email: 1t}simpsonotz scivrha.org
Status: Ongoing
Santa Ana Housing Authority
Informal Request for Proposals: Rent Reasonableness Software
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v i'. _ , ..., i N c..
Southern Nevada Regional Housing Authority (SNRHA) was under a HUD Voluntary Compliance
Agreement (VCA). Per the VCA, SNRHA was not providing enough accessible housing for
residents. NMA/Go8Go8 worked closely with SNRHA to increase the supply of these specific
residents. Go8 took all comparable data (approximately 16,000 records) and parsed the data for
keywords (ramp, wheelchair, etc.) in order to target properties that may be accessible. Once these
potential properties were targeted, NMA/Go8 contacted all owners through an email campaign,
highlighting the benefits of snaking their properties available for HCV tenants. NMA/GoS tracked
and trended the results, and over a period of three
San Diego Housing Commission
Services: Rent Reasonableness System and Vacancy Referrals
Term:
2006 to Present
Value:
$24,674/year
Contact:
Greg Damp, Information Technology Analyst
Phone:
619-578-7753
Address:
1122 Broadway, Suite 300, San Diego, CA 92101
Email:
g_regk0a sdhc.org
Status:
Ongoing
Due to a complete redesign and rebranding of the commission's website, the San Diego Housing
Commission (SDHC) sought to more closely integrate property listing data within their site. Their
objectives were to improve the web user's experience, minimize confusion, and preserve the SDHC
brand. This required the NMA/Go8 team to create a 100% new customized landlord/tenant portal
that had the same look and feel of their new website. The new portal needed to include the ability
for SDHC to customize content and be scalable to anticipate future changes. They also wanted the
new landlord/tenant portal to seamlessly "plug in" to the SDHC website so that even novice staff
needed to be able to add content such as images and new pages without the need for contractors or
programmers.
NMA/GoS created a new Iandlord/tenant portal with an integrated world class web content
management platform (CMS) back end that allows NMA/Go8 and SDHC to easily build
professional website content with dynamic and interactive features.
- NMA/Go8 created a custom landlord/tenant portal for SDHC that has the same look and
feel as the SDHC website.
Advanced search capability for items such as; rent range, bedroom size distance to public
transportation, shopping and hospitals, school district and zip code.
Interactive mapping features with multiple layers, satellite images, street views, and nearby
point of interest help renters find quality housing.
Industry Ieading Accessibility details for each property listing.
Santa Ana Housing Authority
Informal Request for Proposals: Rent Reasonableness Software
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AND M:;�ar.FkzEf%. ;sac
Web -based solution that did not require any special hardware or software to be installed.
All processing was done on NMA/Go8 servers so the speed of the older computers were a
non -issue.
Additional Client References
Contact:
Steven Fitch
Phone:
972-205-3391
Address:
210 Carver Drive, Suite 201B, Garland, TX 75040
Contact: 1 Selarstean M. Mitchell
Phone: 817-333-3601
Address: 1201 E. 13"' Street, Fort Worth, TX 76102
1Cht;�; e".7i�di%F{- NO "'; 1,F( �=.i t1��jj�•-,
Contact: Veronica Lopez-Barrea
Phone: 954-689--7189, ext. 1101
Address: 500 W. Sunrise Boulevard, Fort Lauderdale, FL 33311
Contact: Andrew Foley -Murphy
Phone: 212-863-6938
Address: 100 Gold St. New York, NY 10038
Contact: Wayne Pollard
Phone: 817-531-7694
Address: 200 Circle Drive, Suite 200, Fort Worth, TX 76119
Santa Ana Housing Authority
Informal Request For Proposals: Rent Reasonableness Software
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NC
4. Approach & Response to Scope of Services
Go8's rent reasonable program uses an automated hedonic valuation model (in this context hedonic
price analysis determines how the price of a unit varies with its characteristics) to identify and
compare the program subject unit to the most similar private market rental property units within a
specific geographic radius. Some key features are:
Dollar For Dollar Adjustments — Go8 uses a true market -based methodology which
overcomes the inherent artiEicial numerical "value" assigned to point based comparables
because of unknown variables. Go8 fine-tunes the rent reasonableness process, allowing
dollar for dollar adjustments based on the critical market factors that impact rent in your
area, ensuring an "apples -to -apples" rent comparison.
Integrated Comparable Rental Data — Go8
gathers, organizes, and maintains a database of
market -based comparable units. The primary
source of comparable data included in the
Go8 product is open market rental data. Go8
incorporates ongoing real-time data mining of
open market rental data from over 300 rental
listing websites and newspapers. This ensures
a statistically accurate rental database that is
current with daily updates (not more than 12
months old). The data is harvested
electronically with proprietary technology as
well as manually by dedicated data analysts.
The open market comparables are appended
with local tax assessor information (when
available) along with market assumptions on
utilities and amenities thereby assuring an
accurate and verified rental.
w0sites
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Newspapers 4W'M For Reat 5190s
tandlo-ds and Tenants
Download Current PHA Rental Data -- In many cases, a PHA may already have a file or
database of valid comparables. The Go8 database can be populated with these comparables.
Go8 requires that the comparables are provided in a prescribed Excel format. They are
loaded into the database as part of the software installation process. In addition to uploading
the PHA's current database of comparables, a PHA may add individual comparable unit
information on an ongoing basis if it so chooses.
Santa Ana Housing Authority
Informal Request for Proposals: Rent Reasonableness Software
12
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Nan McKay
A.1 RentWatch5 with Optional Integrated HAP Calculator
RentWatch5 RentWatch5 streamlines the rent reasonable process. The user simply enters the
address, income information for the family, and the asking rent amount of the subject unit and the
software does the rest including:
Automatically calculates the critical HAP information, including:
HAP subsidy to the owner
TTP
Maximum Rent and Utility Allowance
Integration with public records for size, type, and age
Selection of utility schedule including who pays for the utility based on local market
assumptions
Auto population of amenities and housing services based on local market assumptions
Automatically generates a rent reasonable certification containing the three most similar and
credible comparables based on the best comparables in the neighborhood
The Go$ software streamlines the rent reasonable process; automatically integrating comparable
data and generating HUD compliant rent reasonable reports. Gob saves your staff valuable time,
eliminating the need for mining data or contracting with an outside vendor to purchase
comparables. The entire process of completing a rent reasonable report including obtaining the
HAP information and selecting comparables, takes about one minute per report, saving staff several
minutes each time a report is run.
4. t �)ii IN-.•C?tt5
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Enter Your Subject Property Details
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Santa Ana Housing Authority
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13
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1jh
Utilities and amenities are automatically applied using market assumptions or based on a prior
certification.
SSG > 200GO
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Santa Ana Housing Authority
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Nan McKay
f3. i 3
RentWatch5 automatically selects the three best matching comparables within the neighborhood,
based on similarity.
Requested Rent
VUr—et %U,ke: Rem rs f2,734.23
ilyrtt n1vT--.
+1229kd.L S':. SfAY]Yk 911id
rµta: ry,+ Orr.
4.'�5b,r M/9/n>r ryar iFlt ..0 in-a,rJ :rNaMY
e µ
Requested Rent ;A'easonable
The Estimated Market Rent is $2,931.67
ii�da 3.ga�teiTtsi��`•r �;�Euit��;
subject Property
4722 S MEAD ST, SEATTLE, 99118
subject unit e otl
Req. Rent BR/FBIHB Type
A
location, .'51mlinfdty', e'`(';
Sq.Ft. Year
r
selected C", rarables
;
t
.
M95 FIN01AY ST, SEATTLE, N115 -, ,.'P'✓�
Req. 7 Aaj. Rent BRfFBtHB Typr
Sq_it- wr
Dim :- Similarity Credibility
43,2790 g07$3,167.75
Adju9drents: .;Z_= .,. g3istvsas ;
'.
47, i S ORcANDO N ST, SEATTLE, 95 i 1E
Req.l Adj. Rent BR 1 FB f HB Type
sq ,. Year
Dlst. similarity Credibility
U."IN W I S2.1R12.10 3; 3:a ........
.L:
r. -. ..-. ..�. .
Adj.1u.,el is
4506 5 BRANDON' ST. SEATTLE, 92119
Req. f Ad). Rent BR f Fit IHB Type
Sq. Ft_ Year
Dist Similarity Credibility
$2:90o 0152,715.Z5 ....r ,_..
_..,,. c...
9c
Adjsatmenif- F. -."
Santa Ana Housing Authority
Informal Request for Proposals: Rent Reasonableness Software
15
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EXHIBIT 1
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Interactive Map with the option to choose more cGrnparables,
Uq,OV*d ROM
R
App,av,d Ak-
Santa Ana Housing Authority
Informal Request for Proposals: Rent Reasonableness Software
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s N D A S!, Q is l 4 r! S :NC.-
4.2 Rent Reasonable Valuation Report
Upon the selection of the desired comparable properties, Gob will produce a Rent Reasonableness
Certification. This report will automatically analyze all the characteristics and amenities of both the
subject property and the comparable units. It will then determine any adjustments that are needed to
the comparable properties and calculate these adjustments using the dollar amounts provided in the
Market Assumption and Rent Reasonableness Methodology Worksheet (MARRM).
The rent reasonable certification accounts for all nine (9) of HUD 24CFR 982.507(b) including:
1. Location
a. 2 miles — Urban Areas
b. Neighborhood amenities (e.g. stores, transportation, etc.)
2. Quality
a. Construction and building materials
3. Size
a. Square footage
b. Number of bedrooms
c. Number of baths
4. Unit Type
a. House, low-rise, high-rise, tri-plex, etc.
5. Age
G. Amenities
7. Housing services
8. Maintenance services
9. Utility responsibilities
In addition, the certification will give local market analysis of units in the Go8 system and will
provide the actual listing information in the system provided for each comparable unit.
The following is included with the 3-page PDF report.
Santa Ana Housing Authority
Informal Request for Proposals: Rent Reasonableness Software
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EXHIBIT 1
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1,�cc McKay
Housing Assistance Payment Summary
Family Narne
Smith
Contactltvo
new
Unit Address and Apttt
47215Mead St
City, State, Zip
Seattle, WA981t8
4 $earrooms
3
Census Tract
53033010200
Parcel ID
0
Utility Allowance
Utility Allowance Schedule
Seattle City Light (SCL) - Single Family (Tenant p
Utility Service
Cost Per Month
AU Conditioning
$0,00
Cooking
$aan
Iteaung
$0.00
Other [lettric
$23&0O
Range
$0A0
Refrigerator
$0.00
Saver
$0AO
Trash
$0.00
Water
Saw
Water }Ilea i3n =
5600
Total Utility Allowance
$234M
Approved Rent: $1,771.00
Santa Ana Housing Authority
Informal Request for Proposals: Rent Reasonableness Software
Payment Standard Information
Vourher bedroom sim .3
Payment Standard $1,845.00
Payment Standard Version 2019�01-08
Income Information
4t niinurn Rent $50.00
Monthly Gross Income $1,W.67
'Aurthly Adjusted Income 51.600.00
HAP Calculations
ra�dl i mint Payrnefn
$450.00
la,ii' �;Ui}Si4Y
sa,aG<✓.c3f➢
titt3t€yztrvn=r,PLArnc,>t
snl3
t'aynleni Standard
Cross Resit
$2,005.00
farnHy`s Rent Burden
40,00 %
MaxnnumTTContrihution
5640.00
4k
31c
C
ZiC Appl
--------
Hell
a
tk
0
srxoa,oc 52aoa.a� sim.am
IN
3-31
EXHIBIT 1
nmi dMr&'W
Non McKay
Rent Reasonable Valuation
bubject
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Santa Ana Housing Authority
Informal Request for Proposals: Rent Reasonableness Software
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4.3 Custom Housing Locator
To encourage owner participation through the listing service, the PHA must have an effective
landlord outreach program. The PHA should add a prominent link from their website directing
landlords and tenants to Go8. Go8 will also build a custom renter portal, which is a web page
including your logo. This gives easy access to families searching for housing in your area and for
landlords to list and manage their properties. The portal displays listing details in real time.
Go8 will also supply Yx 5" full color postcards, brochures, and posters. These promotional
materials are great tools to inform landlords and tenants of the online property listing service. The
postcards can also be used as a mailer to landlords with the monthly voucher checks or other
scheduled mailings. They can be ordered online and free of charge.
The Housing Locator and Landlord and Tenant contact management system may be designed to
meet the needs of the PHA and its users. In addition, Go8 will upload any sponsor logos onto the
web site. The example below is a screen capture of a custom portal made for the New York City
Housing Authority (NYCHA).
_- _ -. .4.i rs}S'JP::. � � dll fi.. ', r .-•RIr3Si � aW F7 o�t:r. .... __�..,
Sar[ By: Laet'!Cd�lad
rearvaso a3snN�s
$2.2" 1 Manth I.Ya6abH W—
: 3N, ` P...rl: 4A
ZZ2901 Month N—
spr
s2,901 Month Q 6, U-
5stl. �.5 M..!.
Santa Ana Housing Authority
Informal Request for Proposals: Rent Reasonableness Software
AW
I —
Loco€Sponsors
��( Advertise
�� Yourself Hrre
20
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EXHIBIT 1
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Nan McKay
The portal features a list of all available units in the PHA's jurisdiction. Tenants may view listings
based on their desired location. The owner will provide the property information including utilities
and amenities for the unit along with photos for the tenant to view.
HOUSING
AUTHORITY
J
3 Bed, 1 Bath Apt for $2,250/Month
Updad:21 oaY, AV
Property Details
Type:Apt
• Rent: $2,250.00
• Deposit: $4,500,00
• Is Negotiable: No
• Beds I Baths: 31
• Square Feet: N/A.
• Year Built: 20� 6
Property Description
- Pets Allowed?: No
• Date Available: idol«!
- 554 Only: No
- Listed:9?2400t7
41
Contact this landlord
Don't Gat Scammeall -C vansle-s&
IcroElistJn<e Ina11'i'les Jre Jltyn SiA�n'
Jay Green
(718)705-4069
LUXUTIous tHiMd neVJ 3 Bedroom apt. In Brownstone, 8 Min to Manhattan
Fully Gur Renovated 3 Bedroom apt in Vintage Bi ownstone for rent, Luxurious Kitchen & Bath , Brand new Stainless
steel appliances, Hardfvoodl Floors, Close to Subway Lots of windows ,M south Bronx - close to Manhattan is Minutes),
Santa Ana Housing Authority
Informal Request for Proposals; Rent Reasonableness Software
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EXHIBIT 1
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{ fecl
For families that rely on public transportation and nearby conveniences the site will feature "What's
Nearby" to all listings. This feature gives potential renters a sense of what may be close by and
"walkable" thereby not requiring the use of personal or public transportation.
Walk Scare" retScares FindApaanienrs MVPaVCr!tFS add to Yours['
1212 Tinton Avenue
Priam€ser-iia, N4_ ; York, 10456
teminute m Downtown Fort Lee n�9
h mm 9W7a r:a=. -off; 3; m n GO,- min 'OPlw Rouee,
' Favorite Map
Walker's Paradise
g� ',r,,f . ,.._:CIO _.£e _E!ua •
Rider's Paradise
92
s
a
Very kikeable ,, s
73
'4rx?)A ,{.3 i..;Ct)r?.
Santa Ana Housing Authority
Informal Request for Proposals: Rent Reasonableness Software
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4.4 PC Requirements
Because Go8 is a web -based system, it does not require any specific operating systems to run.
However, the user will need the following available on their individual computers:
Broadband Internet access -a browser will work}
Adobe@O Flash - free download at www.adobe.com
4.5 System Setup
Go8 will send a set-up document and request for utility allowances and payment standards. Go8 will
update the system with any new payment standards and utility allowances within 2-3 business days
of receipt. Our system has the capacity to retain multiple utility allowances.
After the set --up information is received, we will schedule a training webinar to last approximately
one hour with staff and your account will be activated.
4.6 System Training
Go$ will provide appropriate training, documentation and unlimited user accounts for all designated
employees. Go8 will conduct online webinars outlining the various functions of the service,
including the rent reasonable software.
Online and telephone technical support is available 9:00 am - 8:00 pm Eastern Time. All system
updates are included in the proposal price.
Santa Ana Housing Authority
Informal Request for Proposals: Rent Reasonableness Software
23
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EXHIBIT 1
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Non McKay
5. Cost Proposal
First Year Agreement
Includes system setup, onsite training, technical support, market rental comparables, $7,974
RentWatch5, landlord listing service, and all system updates
Annual Renewal Fee — Up to Two Additional Years
Includes 12 months of services, Go8 system updates, and free technical support $7,974
*AH customization requests are billed per hour.
Santa Ana Housing Authority
Informal Request for Proposals: Rent Reasonableness Software
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EXHIBIT 1
n"nzi
Nan Mc Cray
Sf>=_,r .:L, , c
b. Agreement
Offering of Employment
Per this Agreement, the SAHA may not extend an offer of employment to the consultants assigned
... .--to this project..
Publicity
Neither party shalll issue a press release or other public statement regarding the relationship of the
parties or this Agreement without the prior written consent of the other parry. Notwithstanding the
forgoing, SAHA agrees that NMA may list SAHA as one of its clients in marketing materials.
Governing Law
The final Agreement shall be governed by and construed in accordance with the laws of the State of
California and the laws applicable therein.
Term
This Agreement, when duly executed by both parties, shall constitute a binding Agreement between
the SAHA and NMA and their respective successors and assigns for a term of one (1) year. This
Agreement will automatically renew for two (2) successive one (1) year terms following the initial
year.
Either party may terminate this Agreement for any reason by providing the other party with thirty
(30) days written notice specifying that the Agreement is being terminated pursuant to this
Subparagraph. No further notice shall be required.
Acceptance
SAHA indicates their acceptance of this Agreement by signing in the appropriate space provided
below and returning a signed copy to NMA. Once received by NMA, it will be countersigned, and a
fully executed copy will be returned to SAHA.
IN WITNESS WHEREOF, the SAHA and NMA have executed this Agreement through their duly
authorized officers this day of ,
Date:
By:
Signature
Catherine Ures
Printed Name
Vice President, Professional Services
Title
Date;
Santa Ana Housing Authority
Informal Request for Proposals: Rent Reasonableness Software
25
3-38
REQUEST FOR HOUSING
AUTHORITY ACTION
MEETING DATE:
JULY 2, 2019
TITLE:
CONSIDER APPROVAL OF AGREEMENT
WITH NATIONAL CREDIT REPORTING
FOR CRIMINAL BACKGROUND CHECKS
NOT TO EXCEED $45,000 OVER 3
YEARS
(STRATEGIC PLAN NO. 4, 1)
EXECUTIVE DIRECTOR
RECOMMENDED ACTION
RECORDING SECRETARY USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
CONTINUED TO
Authorize the Executive Director of the Housing Authority and Recording Secretary to execute an
agreement with National Credit Reporting to conduct criminal background checks for the Housing
Choice Voucher Program applicants and participants in an amount not to exceed $45,000, for a
three-year term beginning August 1, 2019 through July 31, 2022, subject to non -substantive
changes approved by the Executive Director and the Housing Authority General Counsel.
COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION
At its regular meeting on June 26, 2019, the Community Redevelopment and Housing
Commission (CRHC) recommended approval of the action above by a vote of 8:0 (Garcia
absent).
DISCUSSION
The Housing Authority of the City of Santa Ana (SAHA) is required to perform criminal and sex
offender background checks when an applicant applies to the Housing Choice Voucher Program
to determine if an applicant, or a member of an applicant's household, is subject to a lifetime
registration requirement under any state sex offender registration program and/or has a criminal
history that would make the person ineligible for assistance. Criminal background checks must
be performed in the state in which the applicant and members of the applicant's household may
have resided.
4-1
Agreement with National Credit Reporting
July 2, 2019
Page 2
For this purpose, SAHA requested and received bids from the following firms:
Firm
Cost for Services
Sterling
$30 per criminal background check
National Credit Reporting
$20.85 per criminal background check
The bids and cost for services from each vendor were reviewed by three employees from the
Housing Authority. As the lowest cost bid, National Credit Reporting was selected based upon
several factors including their experience in providing background check services for federally
assisted housing programs. National Credit Reporting runs background checks for most of the
Public Housing Authorities in California. They are located in San Jose, CA with satellite offices
nationwide. The Santa Ana Police Department is unable to conduct these criminal background
checks for the Housing Authority because the Department of Justice prohibits the use of the
California Law Enforcement Telecommunications System to obtain information on applicants to a
program.
National Credit Reporting has successfully been providing background screening information to
thousands of business owners, managers, and government agencies for over 30 years. They
are a member of NAHRO (National association of Housing and Redevelopment Officials) and
AHMA (Affordable Housing Management Association) Their progressive screening program has
enabled them to secure relationships with many public Housing Agencies.
National Credit Reporting has also acquired a number of state and county contracts to provide
screening information on both local and national levels. They are an authorized FBI (Federal
Sureau o-f—Invesfig—afion) channeling agency, allowingfor the su mission of -fingerprints and
retrieval of criminal record results directly from the FBI's Criminal Justice Information Systems
(CJ1S) division.
National Credit Reporting is constantly staying up to date with the latest technologies available to
the affordable housing industry. The unique website provides organizations of all sizes and
locations a streamlined process for increased efficiency and security. The three-year term of the
agreement would begin on August 1, 2019 (Exhibit 1).
STRATEGIC PLAN ALIGNMENT
Approval of this item assists the City in meeting Goal #4 - Fiscal Sustainability, Objective #1
(Maintain a stable, efficient and transparent financial environment).
FISCAL IMPACT
Funds are available for FY 2019-20 and will be budgeted in future fiscal year budgets for
estimated expenditures in the Housing Authority Vouchers -Administrative Fees account as
follows, subject to change:
4-2
Agreement with National Credit Reporting
July 2, 2019
Page 3
Fiscal Year
Accounting Unit -
Fund Description
Accounting Unit,
Amount
Account #
Account Description
FY 19-20
14018760-62300
Housing Authority -
Contract Services -
$15,000
Voucher Admin
Professional
FY 20-21
14018760-62300
Housing Authority -
Contract Services-
$15,000
Voucher Admin
Professional
FY 21-22
14018760-62300
Housing Authority -
Contract Services-
$15,000
Voucher Admin
Professional
Total Contract Amount
$45,000
Judson Brown
Housing Division Manager
Community Development Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn DowAs, CPA
Executive Director
Finance and Management Services Agency
Exhibit: 1. Agreement with National Credit Reporting
4-3
EXHIBIT 1
CONSULTANT AGREEMENT
HOUSING AUTHORITY OF THE CITY OF SANTA ANA
THIS AGREEMENT is made and entered into on this First day of August, 2019 by and between
National Credit Reporting ("Consultant"), and the Housing Authority of the City of Santa Ana, a
public body, corporate and politic ("Authority").
RECITALS
A. The Authority desires to retain a consultant having special skill and knowledge in the field
of background screening information.
B. Consultant represents that Consultant is able and willing to provide such services to the
Authority.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
E�01411T IIMOWXIAVAtINWI
Consultant shall perform during the term of this Agreement, the tasks and obligations
including all labor, materials, tools, equipment, and incidental customary work required to fully
and adequately complete the services described and set forth in Consultant's Proposal, attached
hereto as Exhibit A and incorporated by reference.
2. COMPENSATION
a. Authority agrees to pay, and Consultant agrees to accept as total payment for its
services for Authority, the rates and charges identified in Exhibit A. The total sum to
be expended under this Agreement shall not exceed forty-five thousand dollars
($45,000.00) during the term of this Agreement.
b. Payment by Authority shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to Authority accounting
procedures. Payment need not be made for work that fails to meet the standards of
performance set forth in the Recitals, which may reasonably be expected by Authority.
3. TERM
This Agreement shall commence on the date first written above and terminate on June 30,
2022, unless terminated earlier in accordance with Section 15, below. The term of Agreement
may be extended upon a writing executed by the City Manager and the City Attorney.
Page 1 of S
EXHIBIT 1
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the Authority. This Agreement is not intended nor
shall it be construed to create an employer -employee relationship, a joint venture relationship, or
to allow the Authority to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all applicable
standards and regulations governing such services. Consultant shall pay all salaries and wages,
employer's social security taxes, unemployment insurance and similar taxes relating to employees
and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for Authority to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that Authority is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the Authority. Authority shall not be
limited in any way in its use of the Documents and Data at any time, provided that any such use
not within the purposes intended by this Agreement shall be at Authority's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the Authority, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not be
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the Authority, its officers, employees,
agents, and representatives as additional insured(s); (b) be primary and not
contributory with respect to insurance or self-insurance programs maintained by
Page 2 of 8
4-5
EXHIBIT 1
the Authority; and (c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the provisions of Section
3700 of the Labor Code, Consultant, if Consultant has any employees, is required
to be insured against liability for worker's compensation or to undertake self-
insurance. Prior to commencing the performance of the work under this
Agreement, Consultant agrees to obtain and maintain any employer's liability
insurance with limits not less than $1,000,000 per accident.
d. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
i. Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the Authority upon execution
of this Agreement and shall be approved by the Authority.
iii. Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty
(30) days prior written notice to the Authority.
iv. Where the amounts or coverage provided by the certificates of insurance
provides coverage greater than those listed by this Agreement, the amounts
provided by the certificates of insurance shall be incorporated by reference
into the Agreement.
V. Consultant shall supply Authority with a fully executed additional insured
endorsement.
C. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the Authority with required proof that insurance
has been procured and is in force and paid for, the Authority shall have the right, at
the Authority's election, to forthwith terminate this Agreement. Such termination
shall not affect Consultant's right to be paid for its time and materials expended
prior to notification of termination. Consultant waives the right to receive
compensation and agrees to indemnify the Authority for any work performed prior
to approval of insurance by the Authority.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the Authority, its
officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise from
the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
Page 3 of 8
M
EXHIBIT 1
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the Authority,
including fees and costs for special counsel to be selected by the Authority, regarding any action
by a third party challenging the validity of this Agreement, or asserting that personal injury,
damages, just compensation, restitution, judicial or equitable relief due to personal or property
rights arises by reason of the terms of, or effects arising from this Agreement. Authority may
make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section
2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the Authority, its officers, agents, representatives,
and employees against any and all liability, including costs, for infringement of any United States,
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the Authority pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the Authority for a minimum period of three (3) years, or for any longer period required
by law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the Authority to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
14. CONFIDENTIALITY
If Consultant receives from the Authority information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
Page 4 of 8
4-7
EXHIBIT 1
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
Authority.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities. Consultant affirms that it is an equal opportunity employer and shall
comply with all applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the Authority
and Consultant, and supersedes any and all other agreements, oral or written, between the parties.
In the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the Authority and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the
Authority. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the Authority and any such assignment, transfer, delegation or subcontract
without the Authority's prior written consent shall be considered null and void. Nothing in this
Agreement shall be construed to limit the Authority's ability to have any of the services which are
the subject to this Agreement performed by Authority personnel or by other consultants retained
by Authority.
Page 5 of 8
EXHIBIT 1
15. TERAT[NATION
This Agreement may be terminated by the Authority upon thirty (30) days written notice
of termination. In such event, Consultant shall be entitled to receive and the Authority shall pay
Consultant compensation for all services performed by Consultant prior to receipt of such notice
of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the Authority all work product(s) completed as of such date, and in such
case such work product shall be the property of the Authority unless prohibited by
law, and Consultant consents to the Authority 's use thereof for such purposes as
the Authority deems appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the Iaws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the Authority immediately
and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
Page 6 of 8
EXHIBIT 1
To Authority:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Executive Director, CDA
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, California 92702
To Consultant:
National Credit Reporting
6830 Via Del Oro, Suite #105
San Jose, CA 95119
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. if sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify Authority fully, including reasonable costs and
attorney's fees, for any injuries or damages to Authority in the event that such
authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
Page 7 of 8
4-10
EXHIBIT 1
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Norma Mitre
Acting Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
C ity
By:
Ryai
Assi
RECOMMENDED FOR APPROVAL:
Steven A. Mendoza
Executive Director
Community Development Agency
HOUSING AUTHORITY OF THE
CITY OF SANTA ANA
Kristine Ridge
City Manager
CONSULTANT:
Tax ID# 77-0409844
Page 8 of 8
4-11
EXHIBIT 1
EXHIBIT A
CONSULTANT'S PROPOSAL
4-12
EXHIBIT 1
NATIONAL
CREDIT
REPORTING
PROPOSAL
BACKGROUND
SCREENING SERVICES
Respectfully Submitted By:
Michael Roebuck
National Credit Reporting 6830
Via Del Oro Suite 105
San Jose, CA 95119
Telephone: 800-441-1661, Ext. 175
National
Background
Information
4-13
EXHIBIT 1
NATIONAL
CREDIT
REPORTING
Qualifications
sumtnar
National Credit Reporting has successfully been providing background screening information to
thousands of business owners, managers, and government agencies for over 30 years. We are a
member of NAHRO (National Association of Housing and Redevelopment Officials) and
AHMA (Affordable Housing Management Association). Our progressive screening program has
enabled us to secure relationships with many Public Housing Agencies.
In addition, NCR has acquired a number of state and county contracts to provide screening
information on both local and national levels. NCR is an authorized FBI (Federal Bureau of
Investigation) channeling agency, allowing for the submission of fingerprints and retrieval of
criminal record results directly from the FBI's Criminal Justice Information Systems (CJIS)
division.
Core Capabilities
National Credit Reporting is a full -service screening company offering both customized product
packages and a la Carte services. These services are available via our website 24 hours, 7 days a
week. The average turnaround time for a background check once submitted to NCR is 24-48
hours. While some products and services require a more extensive review of data to complete,
many of the products and services we offer instant or near -instant turnaround such as our Credit,
Social Security Verification and Eviction searches.
• FBI Criminal Information
■ Nationwide, State & County Criminal
Records
■ Nationwide Sex Offender Registration
■ Nationwide Credit Report
■ Nationwide Eviction Information
Technoloa
■ Social Security & Address
Verification
■ OFAC-US Patriot Act Compliance
■ Employment Verification
■ Landlord Verification
■ Department of Motor Vehicles
NCR is constantly staying up to date with the latest technologies available to the affordable
housing industry. Our unique website provides organizations of all sizes and locations a
streamlined process for increased efficiency and security. In addition, NCR has the ability to
integrate with your current software system via API/XML Data exchange.
• API/XML Interface for Exchanging Data
• Batch Processing- Microsoft Excel CSV file upload
• Paperless Technology -Simplifies Internal process eliminating the need for data entry
• Assigned User Privileges
• Separate invoicing for multiple programs
4-14
EXHIBIT 1
Complinnee
We perform all of our services under the guidelines and regulations of the Fair Credit Reporting
Act. National Credit Reporting furnishes credit history reports as obtained from the nationwide
credit bureaus (Experian, Equifax, TransUnion). These nationwide credit bureaus have
implemented policies and procedures in accordance with the FACT Act. Therefore, the reports
provided by NCR members meet these provisions through account number truncation, masking,
fraud alerts, consumer statements, and personal identifier discrepancy alerts.
Training
National Credit Reporting's sales and marketing representatives conduct small or large group
Web -ex trainings as needed Free of charge to provide education about report request procedures,
report format education, services and report access options. Each staff member will be provided a
training packet to include detailed request procedures for accessing reports via our internet web -
site and instructions for reading various reports.
Turnaround Time
NCR services are available via our website 24 hours, 7 days a week. It is extremely rare that
NCR's system is unavailable due to NCR's having two different websites. Our technical staff is
housed in the same headquarters building and are readily available as needed. Historically, down
time has not exceeded 60 minutes, occurring less than 2 times annually. NCR's criminal record
searches are matched to the personal information provided by your prospective resident. This
search ensures that you will receive accurate and comprehensive information regarding your
applicant. The average turnaround time for a criminal background check once submitted to NCR
is 24 hours. As a leader in the tenant screening industry, we know a prospective tenant's
background history is the most important indicator of their future behavior in your property. This
is why NCR does not just send out instant results that are matched ONLY to the applicants first
name and last name as this often leads to a number of "false positive" hits on your applicant's
reports. Instant criminal record databases, in particular, often contain a variety of errors. We
believe at NCR it is better to verify and confirm (a little extra time) the information, which leads
to a more thorough and accurate report (which helps minimize fraud and lawsuits). Also, our
county criminal searches are conducted in the county in which the applicant has lived.
While some products and services require a more extensive review of data to complete, many of
the products and services we offer instant or near -instant turnaround such as our Credit, Social
Security Verification and Eviction searches.
4-15
EXHIBIT 1
PRODUCT AND SERVICE INFORMATION
AND
PRICE LIST
AND
SAMPLES
uiL
EXHIBIT 1
PRODUCTS AND SERVICES PROVIDED
As a leader in the tenant screening industry, we know a prospective tenant's background
history is the most important indicator of their future behavior in your property. This is
why NCR does not just send out instant results that are matched ONLY to the applicants
first name and last name as this often leads to a number of "false positive" hits on your
applicant's reports. Instant criminal record databases, in particular, often contain a variety
of errors.
County Criminal Record Search: One of the most complete and accurate criminal background
searches is the Physical County Search, in which court collectors physically visit the courts and
match criminal records to the personal information provided by your prospective resident. The
Physical County Search is available in all areas of the United States. This search ensures that
you will receive accurate and comprehensive information regarding your applicant. The
turnaround time for the county criminal search is approximately 24 hours.
Nationwide Criminal Report: The multi -state database search allows you to access criminal
data in all fifty states, simultaneously. However, in some states the completeness of the criminal
information is dictated by the availability of the court records, which may not be as complete or
as accurate as a physical county search. The Nationwide criminal search automatically searches
for nationwide lifetime sex offenders and the nationwide Terrorist database. In addition,
NCR offers a statewide index database search, which reflects the case number, file date, and
court location associated with the individual's name; the turnaround time for this service is
approximately 2 hours.
FBI Criminal History Record Information (CHRII: National Credit Reporting can provide a
process for Public Housing Agency members to access FBI Criminal records via fingerprint
submissions. NCR has solutions to receive rolled fingerprint cards and/or, in designated
locations, electronic live scan fingerprint submissions from Public Housing applicants. Upon
receipt of rolled prints National Credit Reporting will scan the fingerprint card and electronically
submit the request to the FBI. Applicant fingerprints captured at live scan locations will be
electronically submitted to National Credit Reporting for transmission to the FBI. NCR will
receive electronically transmitted responses, Criminal History Record Information (CHRI), to the
fingerprint requests, at our headquarter location. The results are then disseminated to the
Authorized Recipient, typically within 24-48 hours.
4-17
EXHIBIT 1
ADDITIONAL SERVICES
Social Security Verification: This product, added to a nationwide credit report, will
automatically alert you to known or potentially fraudulent information. SafeScan can return one
of 18 possible warnings with every report. Each warning will provide a clear message when
credit, employment or other application information should be examined more closely before
granting approval, cross -selling or making a management decision. If the social security number
is cleared, you are provided with the state and date of issuance. Turnaround time 1 minute.
Terrorist Search Homeland Security Search: National Credit Reporting will search the Office
of Foreign Asset Controls (OFAC) database to notify you if your applicant is listed as having
engaged in terrorist activities and/or is identified in this terrorist database. The results for this
search take approximately 2 hours.
Nationwide Sex Offender Search: Our Nationwide Registered Sex Offender search will
provide information on lifetime registrants of the sex offender databases. This product is highly
recommended when employing individuals working with children or other high -risk populations.
The results for this search take approximately 2 hours.
Address Information Search: Provides up-to-date information on an applicant's past IQ years
of addresses, based on name and social security number (SSN). In addition to verifying and
returning information on a SSN, it provides a report with the following: full name and/or
alternate names used by an applicant, dates at listed addresses, age/date of birth, and available
phone information. Turnaround Time 2 hours.
Department of Motor Vehicles: The DMV check requires the individual's name, Social
Security Number, date of birth, address, Driver's License number, and state of issue. This report
confirms the Driver's License state of issue, gives a description of the type of license (for
example Class C), and informs you whether or not the DL is clear or has violations listed. Any
violations will be listed on the Driver's License report. The types of violations on this report
may include speeding or other moving violations, DUIs, suspension, etc. The results for this
search take approximately 24-48 hours.
EmUlolment Verification: NCR customer service representatives will take the work out of
verifying employment. With a full staff 6 days a week, our highly trained employees will contact
your applicant's current employer and provide you with details in less than 24 hours. Our
verifications include details such as dates of employment, position held, salary, and more (based
upon information provided by the applicant). The results for this search take approximately 24-
48 hours.
•
EXHIBIT 1
Lifetime Sex Offender Registry Reports
National Credit Reporting (NCR) is one of only three (3) companies in the U.S, that
maintains a contract with the California Department of Justice for direct access to their,
HUD specific, Sex Offender Registration database. This particular database includes all
three levels of offenders falling into the categories titled as "high risk", "serious risk" and
"other". While Megan's Law has made the high risk and serious risk offender
information available to the public through the police and sheriff departments, the
offenders listed in the "other" category are only available through the Department of
Justice. Additionally, HUD has required all Public Housing Agencies to search and
deny offenders in all three categories.
If you are using an online sex offender database, you might be receiving only half of
the registered sex offenders, which equates to missing approximately 50,000 sex
offenders. Additionally, HUD and the California Attorney General, Bill Lockyer,
have required all Public Housing Agencies to search and deny sex offenders in all
three categories.
In addition to this relationship with the Department of Justice, NCR has contracted with
vendors across the nation to provide Sex Offender Registration Reports from all 50 states.
This ability to provide the registration information from each state is vital in meeting the
requirements of the Screen and Eviction for Drug Abuse and Other Criminal Activity
ruling. This regulation states that the applicant should be screened for registration in the
state of application as well as that of any other known address.
The Sex Offender Registration Report provided by NCR includes the following
information:
a) First, Middle and Last name
b) Date of Birth
c) Social Security Number
d) Any known Aliases
e) A list of Penal Codes and Description of Charges
f) Category in which the Offender is Listed
gl In some cases a description of the individual including: ethnicity, gender,
hair and eye color, height and weight.
4-19
EXHIBIT 1
� I NATIONAL CREDIT REPORTING
INTERNET ACCESS
6830 Via Del Ora, Suite 105, San Jose, CA 95119
(800) 441-1661 • FAX (800) 819-0055
Housing Authority of the City of Santa Ana
Price List
NATIONAL SEX OFFENDER REGISTRY SEARCH
** CALIFORNIA DOJ LIFETIME SEX OFFENDER REGISTRY REPORT
(Levels 1, 2 and 3 Search)
ORANGE COUNTY CRIMINAL REPORT
DISCOUNT PRICE
3.95
7.95
8.95
** National Credit Reporting is one of only three (3) companies in the U.S. that has a contract
with the California Department of Justice (CA DOJ) to have access to all three (3) levels of
Lifetime Registered Sex Offender information. This amounts to an additional 50,000 Sex
Offenders (about half of the CA DOJ Sex Offender database) that you would know about by
using the CA DOJ database, which is unique. Any Sex Offender database online and even HUD's
Sex Offender Sex Offender database does not have access to the CA DOJ Sex Offender
data base.
4-20
EXHIBIT 1
COUNTY/NATIONWIDE
CRIMINAL SAMPLE
4-21
Background Check
EXHIBIT 1
�:�j s,tic�nal
11a kgrouml
: Intnrmxlinn
Background Check Report
Claudia Sheridan
45678 Maine Avenue #A4
Memphis, TN 37501
Order Date Billing Code
11-30-2016
Products Requested
County Criminal Report Shelby County, TN
Nationwide Criminal 1 Sax Offender
Customer
HuusingAuthority
Req€lestor
Tina Turner
Response: County Criminal Report
Results Name Screened
RECORD SHERIDAN. CLAUDIA
Jurisdiction Search Scope
i, l; C'J i i
Date of Birth SSN (Last 4)
04-15-1950 5555
Unit I Reference
Order Number
BD335-92123
Result Summary
Record Found
Record Found
Customer ID
Acct Mgr
1A23
Monica
manica(rDncrcredit. coin
Requester Entail
liane@ncrcredit.com
Jurisdiction: Shelby
County, TN
DOB
SSN
411511950
XXX-XX-5555
Product
Search ID
SHELBY, TN 7 Years
County Criminal
12345789
Case Number Offender
DOB
SSN
08131234 SHERIDAN. CLAUDIA
04115/1950
Address Aliases
Gander
ethnicity
Memphis. TN 37501
Additional Identification Information
Verification Method File Date
Court
Arresting Agency
Na.n,;� _:nd 1 x_% 3VW010
Count 1 — DOMESTIC ASSAULT -BODILY HARM
Arrest Charge Crime Type Statute
Disposition
Plea
MISDEMEANOR
Guilty
Fine Court Fees Next Court Date
Disposition Date
Offense Comments
$20D.00 $0.00
3/12/2010
Sentence
Probation Jail
Prison
Jail 9 Days
Additional Sentence Information
4-22
112
Background Check EXHIBIT 1
Response. Nationwide Criminal / Sex Offender
The Nationwide Criminal I Sex Offendersearch Includes the applicant's nationwido criminal history, nationwide sex offender
registration, and the OFAC watch I]stwhich includes known terrorist, tarroristsupporters, and those an gaged in other activities
related to terrorism.
ID 4- i;S-"'.AYL-CF-2016-123SHERIDAN,CL.I UDIA - DOB 0411511950
WHITE FEMALE 1111 TEALWOOD AVE,
• Hair: BLONDE OKLAHOMAOK
Eyes: BROWN
• Height/Weight: 5 6' 1140 lbs
DU8II, POSSESSION OF A CONTROLLED DANGEROUS SUBSTANCE -METH, IN
VIOLATION OF 63 O.S. 2-401-2-420 COUNT: AMENDED TO POSSESSION OF MARIJUANA
*MISDEMEANOR* VIOLATION OF 63 O.S. 2-401-2-420 (Oklahoma County, OK)
• Degree Of Offense: CRIMINAL FELONY
• Disposition Date: 7/7/2016
• Disposition : DEFERRED UNTIL 7/6/2018
• Arresting Agency: OCPD
• Offense Date: 11/15/2015
• File Date: 1/2512016
OKL HOMA COUNTY, OK SPECIFIC INFORMATION
• Case Number: CF-2016-123
• County: OKLAHOMA
• Count: I
Applicant has no nationwide sex offender registration.
Applicant is not on the OFAC watch list.
My FBI Report is a division of National Credit Reporting, an FBI -approved Channeler.
National Credit Reporting (800)441-1661
6830 Via Del Oro, Suite 105 www.myfbireport.com
San Jose, CA 95119 custstipport@ncrcredit.com
Confidential
The suppliers of this information make no warranty, expressed or implied, regarding the nature of the data contained in this report
and therefore do not guarantee or warrant the correctness, completeness, merchantability, orfitness for a particular purpose of
this information. The information in this report was verified by name andlor date of birth. It is recommended that the parties using
this information should investigate or verily the accuracy of each record to assure the identification and correctness of such.
Client agrees and certifies that the ordering and use of this report is in strict compliance with the Fair Credit Reporting Act. Public
Law 91-508 and any other applicable state or federal laws.
2/2
4-23
EXHIBIT 1
CALIFORNIA SEX OFFENDER
The information contained in this section is obtained from the public record databases through the California
State Department of Justice. This report is based on limited identification information, ie; name and sometimes
birthdate. Consequently, there is no guarantee that the name(s) listed on the following page is the same
individual(s) that are applying for housing. Finger -print records are used by law enforcement officials to
confirm an individual's identity, however finger -print records are not available to the public. An apparent match
of this record with an individual may thus be erroneous. No responsibility is accepted by NCR for error in the
data received from these court systems nor changes made to that data, but not provided to NCR.
THIS INDIVIDUAL WAS FOUND TO BE A LIFETIME SEX OFFENDER REGISTRANT
LAST NAME: DOE
FIRST NAME: JOHN
MIDDLE NAME:
DOB: 7/21/1962
SS N : 012-34-5678
LEVEL": SERIOUS
PENAL CODE
CHARGES
AKA:
INQUIRY DATE: 12/29/03
288 c LEWD OR LASCIVIOUS ACTS WITH CHILD 14 OR 15 YEARS OLD
"LEVEL: HIGH RISK- High risk offenders are those convicted of multiple violent offenses, including at least
one violent sex crime, within five years of their registration.
SERIOUS- Serious offenders are those convicted of a crime ranging from felony sexual battery
to continuous sexual abuse of a child.
OTHER- These offenders have been convicted of crimes like spousal rape or indecent exposure.
All juvenites (unless convicted as adults) are in this category.
The Suppliers of this information make no warranty, expressed or implied, regarding the accuracy of the data contained in this report
and therefore do not guarantee or warrant the correctness, completeness, merchantability, or fitness for a particular purpose of
this information. It is recommended that the parties using this information should investigate or verify the accuracy of each record
to assure the identification and correctness of such.
4-24
EXHIBIT 1
PUBLIC HOUSING AGENCY REFERENCE LIST
The following are tenant screening clients.
Community Development Commission
County of Los Angeles
Contact: Betsy Lindsay
Title: Housing Management Division
Phone: (626) 586-1910
Housing Authority of the County of
Contra Costa
Contact: Joseph Villarreal
Title: Executive Director
Phone: (925) 957-8000
City of Long Beach Housing
Authority
Contact: Alison Whyte King
Title: Housing Assistance Officer
Phone: (562) 570-6153
Southern Nevada Regional Housing
Authority
Contact: Brenda Fonseca
Title: Director of Housing
Phone: (702) 922-6958
Sacramento Housing and
Redevelopment Agency
Contact: James Brock
Title: Assistant Director
Phone: (916) 440-1367
San Antonio Housing Authority
Contact: Madlyn Lane
Title: Director of Public Housing
Phone: (210) 477-6262
Housing Authority of the City of Los
Angeles
Contact: Isabel Araiza
Title: Housing Manager
Phone: (213) 252-1608
Fresno Housing Authority
Contact: Preston Prince
Title: Director, HCD
Phone: (559) 443-8400
San Francisco Housing Authority
Contact: Nicole McCray-Dickerson
Title: Special Programs Manager
Phone: (415) 715-3283
Baltimore Housing, MD
Contact: Karl A. McKinney
Phone: (410) 545-6476
Email: Karl.McKinney@HABC.org
San Diego Housing Commission
Contact: Maria Christopher
Title: Housing Supervisor
Phone: (619) 578-7777, Ext. 08
Philadelphia Housing Authority
Contact: Cynthia Hallman
Title: VP Application Support
Phone: (215) 684-4268
4-25
HOUSING AUTHORITY
ITEM #5
ITEM IS A JOINT CITY
COUNCIL / HOUSING
AUTHORITY ITEM
PLEASE REFER TO AGENDA
ITEM 80A IN THE CITY
COUNCIL PACKET FOR
STAFF REPORT
HOUSING AUTHORITY
ITEM #6
ITEM IS A JOINT CITY
COUNCIL / HOUSING
AUTHORITY ITEM
PLEASE REFER TO AGENDA
ITEM 80B IN THE CITY
COUNCIL PACKET FOR
STAFF REPORT
HOUSING AUTHORITY
ITEM #7
ITEM IS A JOINT CITY
COUNCIL / HOUSING
AUTHORITY ITEM
PLEASE REFER TO AGENDA
ITEM 80C IN THE CITY
COUNCIL PACKET FOR
STAFF REPORT