The URL can be used to link to this page

Home My WebLink About AGENDA_2019-07-02HOUSING AUTHORITY REGULAR MEETING AGENDA JULY 25 2019 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) Vicente Sarmiento Authority Member - Ward 1 V SarmientokSanta-ana.or Jose Solorio Authority Member - Ward 3 JSoloriona= santa-ana.org Juan Villegas Chair Pro Tern - Ward 5 JVillegasksanta-ana. org Miguel A. Pulido Chairperson Authority Member telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 David Penaloza Authority Member - Ward 2 DPenaloza(t-r� Santa-ana. org Vacant Authority Member - Ward 4 Cecilia Iglesias Authority Member — Ward 6 CIglesiaskSanta-ana. org Sonia R. Carvalho Steven A. Mendoza Norma Mitre Authority General Counsel Executive Director Acting Recording Secretary NOTE: Hyou need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at(714) 647-5624. Please callpriortothe meeting date, to allow the City enough time tomakereasonablearrangements for accessibility to this meeting. [Americans with Disabilities Act. Title II. 28 CFR 35.1021 Basic Housing Authority Meeting Information Five -Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: -Investment in youth -Safe and healthy community -Neighborhood pride -Thriving economic climate -Enriched and diverse culture -Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents." Guiding Principles -Collaboration -Efficiency -Equity -Excellence -Fiscal Responsibility -Innovation -Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City's Code can be found on the Clerk of the Council's webpage. The following are the core values expressed: Integrity - Honesty - Responsibility - Fairness - Accountability - Respect - Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the "Recommended Action" and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority "pulls" an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non -confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. — 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk's office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647-6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City's cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY AGENDA 2 JULY 2, 2019 CITY OF SANTANA HOUSING AUTHORITY REGULAR MEETING JULY 2, 2019 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS: IGLESIAS, PENALOZA, SARMIENTO SOLORIO, VILLEGAS, WARD 4 AUTHORITY MEMBER VACANT Executive Director, Authority General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 "Public Input" for description.) CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendation on Consent Calendar Items: 1 through 4. 1. REGULAR MEETING MINUTES OF JUNE 4, 2019 {STRATEGIC PLAN NO. 5, 11 RECOMMENDED ACTION. 2. EXCUSED ABSENCES RECOMMENDEDACTION.- Approve Minutes. Excuse absent Housing Authority Member(s): 3. CONSIDER APPROVAL OF AGREEMENT WITH NAN MCKAY AND ASSOCIATES FOR REASONABLE RENT DETERMINATION SOFTWARE NOT TO EXCEED $23,922 OVER 3 YEARS {STRATEGIC PLAN NO. 4, 11 At its regular meeting on Jun 26, 2019, the Community Redevelopment and Housing Commission (CRHC) recommended approval of the action above by a vote of 8:0 (Garcia absent). RECOMMENDEDACTION.• Authorize the Executive Director of the Housing Authority and Recording Secretary to execute an agreement with Nan McKay and Associates to provide reasonable rent determination software for the Housing Choice Voucher Program (GoSection8.com) in an amount not to exceed $23,922, for a three-year term beginning July 2, 2019 through June 30, 2022, subject to non -substantive changes approved by the Executive Director and the Housing Authority General Counsel. HOUSING AUTHORITY AGENDA 3 JULY 2, 2019 4. CONSIDER APPROVAL OF AGREEMENT WITH NATIONAL CREDIT REPORTING FOR CRIMINAL BACKGROUND CHECKS NOT TO EXCEED $45,000 OVER 3 YEARS {STRATEGIC PLAN NO. 4, 11 At its regular meeting on Jun 26, 2019, the Community Redevelopment and Housing Commission (CRHC) recommended approval of the action above by a vote of 8:0 (Garcia absent). RECOMMENDEDACTION.• Authorize the Executive Director of the Housing Authority and Recording Secretary to execute an agreement with National Credit Reporting to conduct criminal background checks for the Housing Choice Voucher Program applicants and participants in an amount not to exceed $45,000, for a three-year term beginning August 1, 2019 through July 31, 2022, subject to non -substantive changes approved by the Executive Director and the Housing Authority General Counsel. *** END OF CONSENT CALENDAR *** BUSINESS CALENDAR JOINT SESSION OF THE CITY COUNCIL AND THE HOUSING AUTHORITY AGENCY 5. JOINT SESSION - AUTHORIZE ISSUANCE OF FISCAL YEAR 19-20 REQUEST FOR PROPOSALS FOR AFFORDABLE HOUSING DEVELOPMENT {STRATEGIC PLAN NO. 5,31 At its regular meeting on May 22, 2019 the Community Redevelopment and Housing Commission recommended that the City Council and Housing Authority approve the recommended action by a vote of 4-0 (Aguinaga, Frazier, Tardif, Vasquez and Garcia absent). RECOMMENDEDACTION.• Authorize the City Manager to release a Fiscal Year 19-20 (FY 19-20) Request for Proposals seeking proposals to develop affordable rental and ownership project(s) in the City of Santa Ana with funding from the Inclusionary Housing Fund, HOME Investment Partnerships Program, Community Development Block Grant Program, and Rental Rehabilitation Program. 6. JOINT SESSION - APPROVE A PRE -COMMITMENT OF $3,971,440 OF AFFORDABLE HOUSING FUNDS AND AUTHORIZE NEGOTIATIONS OF A SIXTY-TWO YEAR GROUND LEASE TO THE RELATED COMPANIES OF CALIFORNIA AND A COMMUNITY OF FRIENDS FOR THE DEVELOPMENT OF THE CROSSROADS AT WASHINGTON PROJECT LOCATED AT 1126 AND 1146 E. WASHINGTON AVENUE (APNS 398-092-13 AND 398-092-14) {STRATEGIC PLAN NO. 5, 3C} At its regular meeting on May 22, 2019 the Community Redevelopment and Housing Commission recommended that the City Council and Housing Authority approve the recommended actions by a vote of 8-0 (Garcia absent). HOUSING AUTHORITY RECOMMENDEDACTION. HOUSING AUTHORITY AGENDA 4 JULY 2, 2019 Authorize the Executive Director of the Housing Authority and the Recording Secretary to execute a pre -commitment letter with The Related Companies of California ("Related") and A Community of Friends ("ACOF") as the service provider to enter into negotiations for a sixty- two (62) year ground -lease of 1126 E. Washington Ave for the development of the Crossroads at Washington affordable housing project located at 1126 and 1146 E. Washington Avenue, Santa Ana, CA 92701, (APNs 398-092-13 and 398-092-14), subject to non -substantive changes approved by the Executive Director of the Housing Authority and Authority General Counsel. 2. Authorize the Executive Director of the Housing Authority and the Recording Secretary to enter into negotiations on a Tenants in Common agreement, or similar document, and any other required actions necessary to draft that Tenants in Common agreement with the County of Orange for the joint ownership and development of the Crossroads at Washington affordable housing project located at 1126 and 1146 E. Washington Avenue, Santa Ana, CA 92701 (APNs 398-092-13 and 398-092-14). 3. Authorize the Executive Director of the Housing Authority and the Recording Secretary to enter into negotiations on a Joint Powers Agreement, or similar document, and any other required actions necessary for the properties to be held as Tenants in Common with the County of Orange for the joint ownership and development of the Crossroads at Washington affordable housing project located at 1126 and 1146 E. Washington Avenue, Santa Ana, CA 92701 (APNs 398-092-13 and 398-092-14). CITY COUNCIL RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the Council to execute a pre -commitment letter with The Related Companies of California ("Related") and A Community of Friends ("ACOF") as the service provider for $3,971,440 in affordable housing funds consisting of $963,951 in Neighborhood Stabilization Program funds and $3,007,489 in HOME Investment Partnerships Program funds, for the development of the Crossroads at Washington affordable housing project located at 1126 and 1146 E. Washington Avenue, Santa Ana, CA 92701, (APNs 398-092-13 and 398-092-14), subject to non -substantive changes approved by the City Manager and City Attorney. 7. JOINT SESSION - FIRST AMENDMENT TO REGINA HOUSE LOAN AGREEMENT AND AFFORDABLE HOUSING COVENANTS TO MODIFY THE REGINA HOUSE TRANSITIONAL HOUSING PROGRAM TO BECOME A PERMANENT HOUSING FACILITY {STRATEGIC PLAN NO. 5,3} At its regular meeting on Jun 26, 2019, the Community Redevelopment and Housing Commission (CRHC) recommended approval of the action above by a vote of 8:0 (Garcia absent). HOUSING AUTHORITY RECOMMENDEDACTION: Authorize the Executive Director of the Housing Authority and the Recording Secretary to execute a First Amendment to the Regina House Loan Agreement and Affordable Housing Covenants with Mercy House Living Centers, formerly known as Mercy House Transitional Living Centers, to modify the Regina House transitional housing program to HOUSING AUTHORITY AGENDA 5 JULY 2, 2019 become a permanent housing facility serving large families, subject to non -substantive changes approved by the Executive Director of the Housing Authority and Authority General Counsel. CITY COUNCIL RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the Council to execute a First Amendment to the Regina House Loan Agreement and Affordable Housing Covenants with Mercy House Living Centers, formerly known as Mercy House Transitional Living Centers, to modify the Regina House transitional housing program to become a permanent housing facility serving large families, subject to non -substantive changes approved by the City Manager and City Attorney (AGMT No. 2019-XXX). *** END OF BUSINESS CALENDAR *** COMMENTS 8. HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non -agenda matters and ask questions of or give directions to staff. NO action may be taken on non -agenda items unless authorized by law. ADJOURNMENT HOUSING AUTHORITY AGENDA 6 JULY 2, 2019