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HomeMy WebLinkAboutCHARTIABLE VENTURES OF ORANGE COUNTY (DBA PROJECT KINSHIP)City of Santa Ana Clerk of the Co Al 1 COTC Office Use Only AGREEMENT TERMINATION FORM Please complete this form in its entirety when the attached agreement and all amendments (if any) are no longer in effect. SANTA ANA CITY CLERK Note: If your agreement is grant related, please ensure that all grant retention requirements MAO 13123 PM3:411 have been satisfied prior to signing the termination form. Is the agreement(s) a permanent record? Yes No Return form to the Clerk of the Council Office (M-30). Call 647-1520 if you have any questions. The aareement with Jw vu (kr W ' (/►CM L(:lT" A-2019-097 r (� No. was completed o4-1-xx20nd final payment has bee ade. (List all amendments. Use space below if needed.) Department: Phone/Ext.: Signature: t� Date: f az Revised: 10-18-16 INSURANCE NOT ON FILE WORK MN' t? T F"^GEED CLERK OF COUNCIL DATE.JUL 2 2 2019 p �A(') `"'' O" Workforce Innovation & Opportunity Act Youth Program Provider Charitable Ventures oOrange df • Project A-2019-097 REM MLA AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS SUBAWARD AGREEMENT, made and entered into this I" day of July, 2019, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY") and Charitable Ventures of Orange County, dba Project Kinship, a non-profit corporation identified by the assigned Data Universal Numbering System (DUNS) Number 20-8756660 ("SUBRECIPIENT"). RECITALS: A. CITY has been designated a Local Workforce Development Area (LWDA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA253421455A6. B. The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWDA, CITY is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of Participants, and increase occupational skills attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ("said program"). D. SUBRECIPIENT is experienced in operating workforce development programs for at -risk youth that provide preparation for secondary and post -secondary education, occupational training, and employment skills for entry into the labor market. E. SUBRECIPIENT is willing to operate said program pursuant to the Act and California law. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: I. SUBRECIPIENT'S OBLIGATIONS A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200.331(a)(1)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR §200.331(d) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein. SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter. Page 1 of 17 B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set forth in the Act. C. SUBRECIPIENT agrees to perform the services set forth herein in a professional, timely and diligent manner. D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance with the standards and requirements of the Act, including Section 181 of the Act. E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act. F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA", attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR 658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G. As a condition of this award of financial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. H. SUBRECIPIENT agrees that no participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. I. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1. SUBRECIPIENT agrees to maintain such records and submit such reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of SUBRECIPIENT'S services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements. Page 2 of 17 2. SUBRECIPIENT agrees to forward to the Santa Ana WORK Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of participant; and the Workforce Innovation and Opportunity Act Follow -Up form within 15 days following 30, 60, 90,180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's CalJobs database system as instructed and requested by the Santa Ana WORK Center Administration. 3. CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants related to this Agreement. Such agencies or representatives shall also schedule on -site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4. In the event SUBRECIPIENT does not make the above -referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. 5. All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States Government or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs incurred and services rendered hereunder. K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement contract. Accounting records must be supported by such source documentation as invoices, bills, Page 3 of 17 statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2 CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above -stated documents to the WDB Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth (loth) day of the month following the month in which SUBRECIPIENT'S services are performed. Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act. L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM. M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA funds received from CITY, in accordance with the Act, 2 CFR 200.500. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty (30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant funds. N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any participant where costs of training are paid for by any other person or entity. O. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (OMB) and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P. SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit D," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. Q. SUBRECIPIENT agrees to provide a drug -free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit E" attached hereto and incorporated herein by this reference. Page 4 of 17 R. SUBRECIPIENT, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD). S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A —Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T. SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment ("Exhibit F"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180). U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008. V. SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity. II. CITY'S OBLIGATIONS A. On April 24, 2019, the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act youth grant of $785,103.00 for fiscal year 2019-2020. CITY agrees to pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of the Act a sum not to exceed $160,000.00 for SUBRECIPIENT'S performance in accordance with the Budget attached hereto as "Exhibit G" and incorporated herein by reference, during the period of this Agreement. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove. Page 5 of 17 B. Pursuant to 2 CFR §200.331(a)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(b) Indirect (F&A) costs. C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase. D. CITY agrees to provide for on -site monitoring reviews of said program operation at least annually. In addition, monthly desk -top reviews of pertinent information will be conducted. E. CITY has the right to de -obligate the funds hereunder, and take such funding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available funding. III. TERM OF AGREEMENT A. This Agreement shall commence on July 1, 2019, and all duties arising under this Agreement shall have been performed by June 30, 2020. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the Term, whether funded or not. B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following: 1. SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terns and conditions of the Federal award; 2. Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award; 3. SUBRECIPIENT must promptly refund any balances of unobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See OMB Circular A-129 and 2 CFR §200.345); 4. SUBRECIPIENT must account for any real and personal property acquired with Federal funds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 200.329; and, Page 6 of 17 5. The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports. IV. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS A. SUBRECIPIENT shall use appropriate funds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement. B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer. VI. APPLICABLE GUIDELINES A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B. SUBRECIPIENT also assures and certifies that: 1. SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education/training activities, or in unsubsidized employment during the 2 a quarter after exit; (b) Percent of Participants who are in education/training, or in unsubsidized employment during the 4th quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2nd quarter after exit; (d) Percent of Participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit; (e) Percent of Participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains; and, (f) effective in serving employers. Page 7 of 17 SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal, State, and local law. 2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 83-354) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, handicap or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3. SUBRECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4. SUBRECIPIENT shall comply with the requirements that no program under the Act shall involve political activities. 5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WM Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program participant or any application for participation in such program because of race, creed, color, national origin, sex, political affiliation or beliefs. 7.. _ SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations. 8. SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit H" and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available upon request to individuals with disabilities." 10. Based on the population eligible to be served, or likely to be directly affected by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. 11. SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of Page 8 of 17 in accordance with the direction of the CITY. hi addition, any tools and/or equipment furnished to the SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this Agreement, will be limited to use within the activities outlined in this agreement and will remain the property of the United States Government and/or CITY. Upon termination of this Agreement, SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12. SUBRECIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performance of work under this Agreement, within seventy-four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT will transfer all pertinent information, specifications and right, title and interest to the designated agency. 14. INVENTIONS, PATENTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes,. or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rightsin the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889). B. Copyright Policy. 1. Unless otherwise provided in the terms of the grant or agreement, when copyright - able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty -free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. 2. The DOL reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) The copyright in any work developed under any grant, sub -grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUBRECIPIENT purchases Page 9 of 17 ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR Part 97.34. C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement. 15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 1875(h)]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations (40 CFR Part 35) as any may now exist or be hereafter amended. Under these laws and regulations, the SUBRECIPIENT assures that: (a) No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c) It will notify the CITY and the EPA about any known violation of the above laws and regulations. 16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF CONDUCT: a. General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. b. Em llooyment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. c. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. d. Conducting Business Involving Close Personal Friends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with Page 10 of 17 a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or a voting or non -voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained. e. Avoidance of Conflict of Economic Interest. No executive or employee of SUBRECIPIENT elected official in the area, or voting or non -voting member of a WDB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents. f Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 7013. VII. HOLD HARMLESS A. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its employees or subcontractors. B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors. VIII. INSURANCE 1. Commercial General Liability. SUBRECIPIENT agrees to obtain and keep in force during the term of this Agreement a policy of comprehensive commercial general liability insurance insuring the State of California, CITY, and SUBRECIPIENT against any liability for accident, injury or death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in any single accident or occurrence, with $2,000,000 in the aggregate coverage. Said policy of comprehensive general liability insurance shall be endorsed to provide to CITY and to the State of California, Employment Development Department, at least thirty (30) days written notice prior to cancellation; name CITY, its officers, agents, employees, and volunteers, and the State of California, its officers, employees, and volunteers as Additional Insured; and state that such coverage is primary to Page 11 of 17 any other coverage or self-insurance of the State of California and CITY (in substantially the form as Exhibit I , Additional Insured Endorsement, attached hereto). Governmental entities may substitute a certificate of self-insurance. 2. Automobile Liability Coverage. SUBRECIPIENT shall also obtain and maintain, during the effective period of this Agreement, broad form automobile liability coverage with at least $1,000,000 limit unless reduced by CITY, which applies to both owned/leased and non -owned automobiles used by SUBRECIPIENT employees or Participants in performance of this Agreement, or, in the event that CITY will not utilize such owned/leased automobiles but intends to require employees, Participants or other agents to utilize their own automobiles in the performance of this Agreement, SUBRECIPIENT shall secure and maintain on file from all such employees, Participants, or agents as self -certification of automobile insurance coverage. Governmental entities may substitute a certificate of self-insurance. 3. Workers' Compensation. If SUBRECIPIENT is an "employer", as set forth in California Labor Code Section 3300 et seq., or utilizes Participants as "employees," as set forth in California Labor Code Section 3350 et seq., SUBRECIPIENT shall obtain and keep in force during the term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by Participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of cancellation or modification. SUBRECIPIENT shall carry medical and accident insurance for those Participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to California Labor Code Section 3350, et seq. 4. Equipment Coverage. SUBRECIPIENT shall purchase a policy or policies of insurance covering loss or damage to any and all Equipment provided to or purchased by SUBRECIPIENT in accordance with this Agreement. Said insurance shall be in the amount of the full replacement value thereof, providing protection against the classification of fire, extended coverage, vandalism, malicious mischief, theft, and special extended perils. Governmental entities may substitute a certificate of self-insurance. 5. Youth Protection. To maintain a safe environment, funded youth providers that serve youth under the age of 18 will need to provide a Youth Protection Policy and proof of Sexual Abuse & Molestation insurance coverage of at least $2,000,000. Youth providers will be held responsible for conducting a background clearance (live -scan) for staff that have direct interaction with youth Participants that are under the age of 18. 6. Proof of Insurance. Certificates and endorsements must be submitted and approved by CITY prior to any work under this Agreement. SUBRECIPIENT understands that CITY will make no payments under this Agreement until the required certificates and endorsements have been approved by CITY. IX. CORPORATESTATUS All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY. Page 12 of 17 X. ASSIGNABILITY None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for SUBRECIPIENTs (2 CFR §200.317). No subcontract or assignment shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. XI. LAWS GOVERNING THIS AGREEMENT In its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: 1. The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR 200 and 20 CFR. Parts 651 and 654 2. All applicable State statutes, regulations, policies, procedures and directives; 3. All applicable CITY policies, procedures and directives; 4. All applicable local ordinances and requirements, including use permits and licensing; 5. Court orders applicable to its operation; and, 6. The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if necessary. XII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT. Page 13 of 17 XIII. FRAUD SUBRECIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement. XIV. CONTINGENCY OF FUNDS SUBRECIPIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder. XV. TERMINATION A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any participant. B. In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and OMB circulars. Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless the dispute involves a change order. Page 14 of 17 XVII. BREACH -SANCTIONS If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in accordance the notice provision in Paragraph XVIII herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY: City of Santa Ana Manager, WDB Administrative Office P.O. Box 1988 (M-76) Santa Ana, CA 92702 CLERK: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 SUBRECIPIENT: Charitable Ventures of Orange County, dba Project Kinship 2215 N. Broadway Suite #2, Santa Ana, CA 92706 Phone: (714) 941-8009 Fax: (714) 941-8015 This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein. Page 15 of 17 XX. VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. XXI. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. {Signatures on following page} Page 16 of 17 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above -written. ATTEST: Norma Mitre Acting Clerk of the Council APPROVED AS TO FORM: Sonia R. Carvalho City Attorney Ryan O. Hodge Assistant City Attorney RECOMMENDED FOR APPROVAL: Steven A. Mendoza Executive Director Community Development Agency "CITY" By: Kristine Ridge City Manager "SUBRECIPIENT" BY: Name: Ted Kim Title: Chief Operating Officer Tax ID #: 20-8756660 Page 17 of 17 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above - written. ATTEST: "CITY' By: �- a Norma Mitre Kristine Ridge Acting Clerk of the Council City Manager APPROVED AS TO FORM: Sonia R. Carvalho "SUBRECIPIENT' City Attorney f By: BY: 7777 .6603kodge Name: Ted Kin Assistant City Attorney Title: Chief Operating Officer TaxID #: 20-8756660 RECOMMENDED FOR APPROVAL: Steven A. Mendoza Executive Director Community Development Agency Page 17 of 17 przora:ex Workforce Innovation and Opportunities Act (WIOA) y,,, s coonri' Santa Ana Workforce Development Board: Youth Service Provider 1. Experience/Qualifications (1 page max) A. Briefly describe your organization. Project Kinship is a non-profit organization founded in 2014 and fiscally sponsored by Charitable Ventures of Orange County (CVOC). Project Kinship serves as a convener of community resources and advocate for the health, mental health, and wellbeing of the re-entry population. It promotes hope, encourages healthy decisions that lower recidivism, and offers rehabilitation services that promote healing. These goals are accomplished by providing access to supportive services; offering prevention, intervention, and treatment programming; and advocating for system solutions to flip the school -to -prison into the prison -to -career pipeline. B. List the facility address. Please include major cross streets. It is located at 2215 N. Broadway #2 in Santa Ana (Cross Streets: Main and 17th Street). C. Indicate hours of operation for facility. Hours of operation are Monday through Friday 8:30-5:30PM. D. Briefly indicate what makes your facility youth friendly and suitable for the program. Project Kinship incorporates trauma -informed care into all programs to address the unique needs of those who have experienced violence in the home, neighborhoods, or correctional settings. This includes creating a trauma -informed office environment, intake rooms, and convening spaces to engage participants. Project Kinship also specializes in restorative justice programming to engage those at -risk for, involved in, or former members of gangs, and the formerly incarcerated. This leads to a neutral, safe place for all participants. E. Provide brief information on the following elements: 1. Average annual operating budget and sources of revenue The agency's annual operating budget is approximately $2 Million, including school district contracts, government grants, and foundation funding. Project Kinship is the Lead Agency for the county's Proposition 47 re-entry services program and a new Special Populations provider for Orange County WIOA adult services; both will supplement the proposed services. 2. Brief description of staff There are 33 staff (6 administrative and 27 direct service/management) positions. 3. Past experience with WIOA programs or other youth programs Project Kinship has been a workforce development and educational services provider for three years through the WAGEES program and has had Restorative Practice Invention contracts with the Santa Ana Unified School District (six school sites) since 2014. It added Garden Grove Unified School District (one.site) in 2017 and Brea Unified School District (three sites) in 2018. 4. What kind of impact has your organization made on the youth community? Project Kinship programs have specialized in serving youth participants since 2014, serving thousands of elementary school -aged to transitional -aged youth. Impacts include: increased educational success for in -school youth; re -enrollment for out -of -school. youth; and preparation, obtainment, and retention of workforce development placements for all youth. przoareT Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 2. Proposed Program (1 page max) A. Provide an overview of the program's main objectives. The proposed program will serve as a natural continuation of Project Kinship's workforce development and education programs, including Restorative Practices; job training and vocational support services; and case management services offered to transitional -aged youth with histories of gang and/or juvenile court involvement. The main objectives of the Workforce Development Program are: 1) career planning, work readiness skill building, training, and certifications; 2) job development, intensive case management, and peer mentoring; 3) education enrollment and retention; 4) civic opportunities and leadership development; and 5) incentives, training stipends, sliding scale wage programs, and other supportive services. Each of the aforementioned services will ensure in -school and out -of -school transitional -aged youth (16-24 years old) who live in Santa Ana have the opportunity to pursue their educational and career goals. Twenty participants will be served annually by activities in all 14 WIOA Elements. The proposed program will utilize two key staff to provide the outlined services. They are a (1.0 FTE) Case Manager and a (.25 FTE) Job Developer. Although the proposed program will have its own assigned personnel and intended outcomes, the team will be integrated with all other Project Kinship workforce development and education programs to leverage knowledge, expertise, resource's, relationships, and innovative problem -solving. The proposed staff will be supported by a multidisciplinary team that includes: a Workforce Program Manager, Director of Operations, Bookkeeper, Operations Coordinator, and Controller, all of which will provide their services as in -kind to this grant budget. The Workforce Program Manager will provide direct supervision for the Case Manager and Job Developer and oversee budget expenditures, ordering, and asset tracking for support services. The Director of Operations will oversee all ordering, invoicing, and contract development. The Bookkeeper will produce all monthly invoices and the Operations Coordinator will conduct all procurement and purchasing for the program. The Controller will oversee all fiscal policies and processes; invoicing and accounting activities; and lead any financial audit activities. Project Kinship is an award -winning agency in the areas of gang intervention, re-entry services, restorative practices, and trauma -informed care, which is a strength -based approach that emphasizes physical, psychological, and emotional safety that creates an environment where participants rebuild a sense of control and empowerment. During recruitment and hiring of staff, Project Kinship prioritizes candidates who are highly qualified, culturally competent, and bilingual is preferred. Beyond sharing the same language, it is important that Project Kinship prioritizes staff competent in the unique culture needs of individuals who have been involved in gangs; have histories with generational incarceration, homelessness, teen parenting, and other risk factors; and have experienced .mental health issues such as post -traumatic stress, depression, co-occurring substance abuse/mental health disorders, anger management, and suicidal or homicidal ideation; abuse; and victimization. Project Kinship values "lived experience" when recruiting new staff, meaning those who have been impacted by these risk factors, as well as those who are passionate about working with the target population. Each of these values, principles, and standards of care will be incorporated into the proposed Workforce Development Program. pRol Ec'r{ x Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 3. Population (2 pages max) A. Describe the total number of youth that will be served by this grant. The program will serve four In -school and 16 Out -of -School Youth (20 participants total). B. Describe the age range of the youth that will be served. In -school Youth will be 16-21 years old and Out -of -School Youth will be 16-24 Years old. C. Describe any minimum requirements that youth need to have in order to be enrolled into your program (aside from the WIOA Youth eligibility requirements). Project Kinship will utilize the WIOA Youth eligibility requirements. The only additional Project Kinship requirement is that participants cannot have a history of any sexual offenses. D. Special consideration for organizations that can serve the following youth populations: Project Kinship serves high -risk, hard -to -reach populations with histories of gang - involvement, substance abuse, homelessness, juvenile court involvement, and/or school failure, with the goal of preventing, intervening, and addressing the barriers that lead to these destructive cycles. Through the proposed program, Project Kinship will serve a minimum of 80% of Out -of -School youth; a minimum of 10% of foster/emancipated youth; at least 10% homeless youth; and more than 50% of the youth participants will be on probation or parole. The Santa Ana Police Department reports 3,194 documented gang members in the city, a third of which are in the 18-28-year-old age range, many of which will walk through Project Kinship's program doors. This target population has often experienced the devastating impacts of trauma, violence, family disruption, and high.recidivism rates. Such challenges tend to create multiple barriers to workplace and educational success. These challenges also further propel cycles of intergenerational gang membership, incarceration, violence, and abuse. As a result, Project Kinship staff are recruited and trained to specialize in meeting these unique needs. E. Specify how the targeted youth populations (out -of -school, youth with disabilities, foster/emancipated, probation, homeless) will be recruited. Project Kinship staff have years of experience working with the targeted population and high levels of expertise in building relationships with partner agencies to support the needs of participants. This includes works closely with referral agencies such as: District Attorney's Office; Public Defender's Office; local police departments; Juvenile Court; Probation Department; Sheriff's Department; Orange County Department of Education (OCDE); local school districts; and multiple community- and faith -based organizations serving the targeted youth. These existing relationships and prior successes will be leveraged to support the outreach to and enrollment of participants throughout the City of Santa Ana. Project Kinship also works with Health Care Agency Crisis Evaluation and Guidance Unit (CEGU) Clinicians assigned within Juvenile Hall and probation officers assigned to the Probation Department's Great Escape Resource Center to identify transitional -aged youth that would be eligible for program enrollment. In addition to receiving referrals, the above partnerships facilitate warm hand-off linkages for participants as they work toward their Individual Service pRUIEC'T Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider Plan (ISP) and Individual Career Plan (ICP) goals. For example, Project Kinship works closely with OCDE's charter and alternative education school sites, such as ACCESS, College and Career Academy Charter School, and Learning for Life Charter School to re -enroll out -of -school youth. The agency also uses its Restorative Practice Interventionists (RPIs) that are assigned within the SAUSD school sites to support the drop -out prevention process for in -school youth. Project Kinship works closely with the Social Services Agency and Juvenile Courts to support participants would are currently or previously experienced out -of -home placements, family reunification cases, or other juvenile court interventions. This includes accompanying participants to court appointments, collaborating with assigned case workers, and providing workshops or trainings regarding parenting, relationship building, anger management, etc. The majority of Project Kinship's participants will be classified as homeless according to the McKinney Vento Act definition that states children and youth who "have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings; are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; are living in emergency or transitional shelters; are living in motels, hotels, trailer parks, or camping grounds due to the lack of alternative adequate accommodations; are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason". SAUSD Family Liaison, who are assigned to work with McKinney Vento students also serve as a. great source of referral as Project Kinship prioritizes program spending toward Work Experience Wages, Supportive Services, and Incentives to increase participants' likelihood of success. In addition, staff carefully plan and research resources to meet participants' needs prior to initiating a warm hand-off linkage. This extra effort and the assessment of a participant's reason and readiness for referral creates a strong interagency relationship with the warm hand- off recipient agency. This process ensures that both agencies clearly understand each other's eligibility requirements, target population, and intake process to ensure a quick and smooth transition for participants. It also leads to reciprocal referrals to Project Kinship programs. Although all these referral sources are valuable, the greatest source of referrals is "word of mouth" from current participants and program alum. See the Participant Vignettes included in Section 18 for examples of how influential word-of-mouth referrals are at recruiting youth. F. Include a Letter(s) of Support from organizations that have agreed to refer youth to your program as Attachment C. See the Letter of Support from Taller San Jose and the College and Career Preparatory Academy Charter School who agree to refer youth to the proposed program in Attachment C. G. Describe your recruitment plan that will fulfill the requirement of enrolling 100% of youth by the 2nd quarter of the program (December 31, 2019). Project Kinship will recruit two In -School Youth and eight Out -of -School Youth in both Quarter 1 and Quarter 2 in order to fulfill 100% enrollment by December 31, 2019. pRO7 F.C'j. Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 4. Assessment (1 page max) A. Youth Service Providers are required to use the Test for Adult Basic Education (TABS) assessment tool, but may use other assessment tools upon approval. The proposed program will utilize the TABE tool with all participants to assess basic skills prior to enrollment (Pre) and monitor measurable gains each Quarter during enrollment (Post). B. Describe how your program will conduct assessments for youth participants, elaborate on the type of assessment tools or surveys that will be used. In addition to the TABE, all participants will complete a Work Readiness Survey pre - enrollment and post -discharge, as well as a "My Next Move" career exploration online assessment within two weeks of enrollment. The results of both of these assessments will be used to identify skills, interests, and level of work readiness to inform the development of the Individual Career Plan (ICP). All participants will complete the Insight tool, which is a criminogenic needs assessment to determine the level of risk for recidivism and identify needs and barriers that may affect program performance. This tool is completed within 30-days post - enrollment to inform the Individual Service Plan (ISP) goals and case management needs. C. Describe knowledge of the barriers that youth encounter. One of the unique needs of the target youth population is trauma -informed services and service delivery. Research published by the American Sociological Association shows a strong correlation between trauma exposure, posttraumatic stress disorder (PTSD), and a history of incarceration and school failure. If left unaddressed, trauma can evolve into maladaptive behaviors due to the traumatized brain being on constant high alert, particularly in the lower regions, where survival instincts originate. These can include violence, depression, self -harm, high -risk sexual behavior, substance abuse, and many other safety and mental health related concerns such as difficulty problem -solving, goal setting, and performing in school or at work. Other major barriers for the target youth include being former foster youth, current or past gang involvement, homelessness, and struggles with substance abuse. They also struggle with limited transportation, income, family support, life skills, or professional skills; felony or criminal records and visible tattoos; and few positive role models, mentors, or relationships. D. Specify how your organization will address the barriers that youth encounter. To address these barriers, Project Kinship incorporates trauma -informed care into all programming. Services are based on relational bonds, trust, and mutual respect. Project Kinship specializes in strategies that engage hard to reach, underserved communities including: Restorative Practices; intensive case management; and peer navigation. Staff meet participants "where they are at" (mentally, emotionally, intellectually, and physically) including providing: evening and weekend meetings; phone and in -person interactions; and appointments offered in locations and at times convenient to the participant. Project Kinship also offers a computer lab with scheduled and drop -in hours; volunteer tutors; onsite certification trainings; orientations for facilitators to prepare them for unique learning needs of youth; volunteers to help with expungements and charge reduction cases; prosocial activities; peer mentoring; mental health and substance abuse counseling; and a gang neutral space for all activities. p gO1 Uclr Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 5. Paid & Unpaid Work Experience (3 pages max) A. Describe in detail the paid and unpaid work experience opportunities that will be offered to the youth such as: The proposed program will include Summer Employment, Internships, Job Shadowing, and On -the -lob Training opportunities. For paid Employment, Project Kinship will research and build partnerships with felony -friendly employers and service providers. This includes educating employers on the benefits of hiring and the unique needs of youth who have experienced high levels of trauma. As an incentive to invest in hiring participants, the proposed program will utilize a sliding scale wages program that shares the cost of wages with the employer. Through the sliding scale agreement, participants will be hired by employers. Project Kinship will pay a portion of the wages to the employer until the employer is paying the full hourly wage of the participant. The sample formula is based on participants being paid $12 per hour. During the first 160 hours, Project Kinship will pay $8 per hour and the employer will pay $4 per hour. During the next 240 hours, Project Kinship will pay $6 per hour and employer will pay $6 per hour. During the next 120 hours, Project Kinship will pay $4 per hour and the employer will pay $8 per hour. After the completion of 520 hours, the employer will be paying the full wage of the participant. Throughout this process, the participant is being paid full wages and gaining . valuable employment skills. The second form of paid employment is training stipends. These stipends will be issued by Project Kinship at the completion of a certificated training program, such as Silk Screening (60 hours) and Window Tinting (40 hours). Unpaid Work will include Internships, Job -Shadowing, and On -the -Job training opportunities. These placements may be with a potential employer or at the Project Kinship Office. Training areas include: office support, office maintenance, and customer service. Each paid and unpaid work experience opportunity will be recruited for bythe Job Developer based on participants' results from the Work Readiness Survey, Insight Tool, and My Next Move career exploration online assessment, all of which identify skills, interests, and level of work readiness. Recruitment will also be informed by participants' Individual Career Plan (ICP) goals related to education, training, and job placements. ICP action items may include job searches, career exploration, and identifying felony -friendly worksites. The Insight Tool is an evidence -based criminogenic needs assessment that identifies barriers that may affect program performance such as learning disabilities, difficulties socializing or functioning in a professional work environment, mental health issues, etc. This assessment will inform individual needs, strengths, and barriers regarding education, training, and employment. The results and personal interactions with participants will help ensure a good fit placement and identify any Supportive Services or case management needs that would support placement retention. The Individual Service Plan (ISP) and ICPs will include action steps, realistic goals, and major milestones to measure progress while the participant is actively engaged in the . Workforce Development Program. The plans will be dynamic and reviewed on a periodic basis to assess for evolving needs of the participant. All changes will be documented in the participant's file, including the addition of new goals as initial goals are met. rfxc»cc-r Workforce Innovation and Opportunities Act (WIOA) V, W-1 Santa Ana Workforce Development Board: Youth Service Provider B. Special consideration will be given to organizations that can prepare youth for targeted in - demand industries as identified in the Orange County Regional Plan: Project Kinship offers an onsite training course and certification in Customer Service and Sales that serves as preparation for entry level positions in the Hospitality/Entertainment industry. Past participants have been successfully placed at restaurants in Downtown Disney, Howard Johnson hotels, Angels Stadium, Starbucks, and In-N-Out Burgers. The proposed program will also partner with Taller San Jose to provide access to vocational training programs in the Manufacturing, Information Technology, and Healthcare industries. See the Letter of Support included in Section C. C. Special Consideration for agencies offering job training/preparation in the industries of: The proposed program will work closely with Taller San Jose, Santa Ana College, and Orange Coast College to prepare participants to enter the Engineering industry, starting in the construction, electrical, and welding fields. Each of these institutions specialize in entry level training and foundational knowledge that will prepare participants for promotion and ongoing learning. Project Kinship will also prepare participants to enter the Arts Industry through its onsite Silk Screening Certificate program, which exposes youth to drawing and digital media production. The agency also partners with the Give a Beat music program, which introduces participants to music production and digital recording. D. Special Consideration for organizations that offer work experience related to certificated programs offered at the postsecondary institutions. The proposed program will offer certificated programs that are independent of postsecondary institutions and in preparation for postsecondary certificated programs. There are four certification programs that will be offered through Project Kinship that do not require postsecondary enrollment. They are the Customer Service and Sales Certificate issued by the National Retail Federation; Forklift Certification issued through Al Forklift; Guard Card issued by OC Firearms; and the Silk Screening Certification issued through ASPA. Youth are also prepared to enroll in the Hope Builders construction program through Taller San Jose. For postsecondary certificate programs, participants are introduced to the Electrical and Welding certificate programs offered at Orange Coast College. E. List employers that will assist in the paid and unpaid work experience opportunities. During the first 30 days following an award announcement, the Job Developer will begin to comply a list of and develop Memorandums of Understanding with employers that will assist in the paid and unpaid work experience opportunities. Since 2014, Project Kinship has led the charge in raising awareness and understanding about trauma, preventing mental illness from progressing, reducing risk factors, increasing protective factors, and preventing negative outcomes related to untreated mental illness, such as recidivism, school dropout, and unemployment. This includes researching felony -friendly employers; working with law enforcement, schools, and community partners to address p1,xo11:C-V Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider educational and behavioral needs for individual participants; and educating employers on training methods and viable problem -solving strategies to increase workplace success. F. Include Letters of Commitment from employers as Attachment D. There are not any current Letters of Commitments from employers to include in Attachment D. These letters will be secured following an award announcement. G. Include a copy of the Work Experience policy as Attachment E. See the Work Experience Policy for the proposed program in Attachment E. PsoaV,cT Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 6. Alternative Secondary School Services (3 pages max) A. Describe in detail the alternative secondary school services or dropout recovery services that will be made available for youth. The proposed program will refer out -of -school youth to a variety of different secondary school programs to complete their high school diploma. These include OCDE's Alternative Education Division (ACCESS), which has school sites throughout the county; the College and Career Academy Charter School, which has multiple satellite sites including adding a potential site at the Project Kinship Office; the Learning for Life Charter School; and the Rancho Santiago Community College District's Continuing Education Program that serves participants who are aged -out of the other high school aged options. The school will serve youth up to 24 years old. Project Kinship has a contract with SAUSD to provide Restorative Practice Intervention services within six of the highest need school sites. Through this contract, Project Kinship assigns Restorative Practice Interventionists (RPIs) at each site to support dropout prevention with youth at -risk for school suspension or expulsion. The RPIs also serve as liaisons with the school administration for dropout recovery with participants who have stopped attending school and are ready to re -enroll. B. Describe in detail the activities that will lead youth to attainment of secondary school diploma or equivalent. The proposed program will utilize a variety of activities to lead youth to attain their secondary school diploma or equivalent. The first is conducting evidence -based assessments and providing focused tutoring services. Prior to enrollment, participants will take a 20-minute TABE Placement Test to indicate what level of the TABE Test they will need (i.e. Easy, Medium, Difficult). Then they will take the Pre -Assessment TABE Test at that level. This test will take between 45 minutes to one hour to complete. Youth who score 8.9 and below will be considered "basic skills deficient", will be enrolled in the program, and will receive focused tutoring to improve the literacy and numeracy areas where they struggled most. Practice TABE tests will be conducted throughout enrollment and official Post -Assessments will be taken at least Quarterly. Tutoring will also include: individual and group -based homework assistance; access to a computer lab to complete assignments and conduct research; and peer support that encourages engagement and inspires participants that personal success is obtainable. All participants will meet with the Case Manager to complete the Insight tool, which is an evidence -based criminogenic needs assessment to determine the level of risk for recidivism. It is a paper and pencil tool that also identifies needs and barriers that may affect program performance such as learning disabilities, difficulties socializing or functioning in a professional work environment, mental health issues, etc. This assessment will be conducted within 30 days post -enrollment and used to inform ISP goals based on individual needs, strengths, and barriers regarding education and employment. It is also used to identify case management needs. The ISP and Tutoring Plan will both include action steps, realistic goals, and major milestones to measure progress while the participant is actively participating in the Workforce Development Program. The plans will be dynamic and reviewed on a periodic przo7rcT Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider basis to assess for evolving needs of the participant. All changes will be documented in the participant's file, including the addition of new goals as initial goals are met. These plans are individualized and informed by evidence -based assessments, which allows interventions to be highly focused and effective at producing measurable gains. Areas of strengths and barriers will be shared with stakeholders, such as teachers, counselors, tutors, employers, and peer mentors to create a wrap -around support network for the participant, all of which will increase their potential for obtaining their high school diploma or equivalent. C. Special consideration for agencies that offer dropout prevention or dropout recovery services. Since 2014, Project Kinship has been working closely with SAUSD to provide contracted Restorative Practice Intervention services. Project Kinship has staff current assigned to six of the highest need schools in the district, which includes Valley High School, Century High School, and REACH Academy Continuation School. Through this contract, RPIs are able to build relationships with school administration and students to support dropout prevention with those at -risk for school suspension or expulsion. These interventions include: one-on-one counseling; family mediation; aiding with transcript reviews; serving on School Climate Committees and Restorative Practice Taskforces; providing Supportive Services; facilitating six different curriculums ranging from a trauma -informed Arts and Healing course to Gang and Substance Use Invention; and serving as liaisons with the school administration for dropout recovery for participants ready to re -enroll. Research published by the American Sociological Association shows a strong correlation between trauma exposure, posttraumatic stress disorder (PTSD), and history of incarceration and school failure'. If left unaddressed, trauma can evolve into maladaptive behaviors due to the traumatized brain being on constant high alert, particularly in the lower regions, where survival instincts originate. These can include violence, depression, self -harm, high -risk sexual behavior, substance abuse, and many other safety and mental health related concerns. Lower brain over -activity can inhibit a victim's ability to perform high cognitive functions. For example, those who are stressed may have difficulty problem -solving, goal setting, and performing in school or at work. Many who have been exposed to violence never receive help in recovering from the trauma caused by their life experiences. They often find it difficult to regain a sense of safety or heal their social and emotional wounds. Trauma and victimization during childhood can also undermine the developmental process related to learning, social emotional health, and behavior towards others. Trauma -exposed youth who become involved in high -risk behaviors for the purpose of self-protection can lead to long lasting, adverse consequences such as limited education, low skill levels, and employment challenges, all of which initiate a cycle of recidivism. By providing trauma -informed services, it supports the recovery process, especially for those who have difficulty verbalizing or processing their.experienced trauma. The Relationship between Trauma, Arrest, and Incarceration History among Black Americans Findings from the National Survey of American Life. Lena J. Jaggi, Briana Mezuk, Daphne C. Watkins, James S. Jackson. 2016. pRo)r,eT Workforce Innovation and Opportunities Act (WIOA) im :n coan'e'v Santa Ana Workforce Development Board: Youth Service Provider In 2012, the Attorney General's Task Force on Children's Exposed to Violence reported that about two out of three children have been exposed to some type of violence. This rate is even higher within the target population, many of which have experienced multiple forms of victimization, referred to as poly -victimization. Those who have been poly -victimized show an increased risk for aggressive and destructive behavior, when compared to their counterparts who have not been poly -victimized, even when controlling for age, gender, and ethnicity. The loss of a parent or child to incarceration strains family dynamics and challenges the maintenance of healthy family systems. Interrupted or unstable income and a high number of minimum wage-earning adults leads to multiple families with children living in overcrowded homes, apartments, garages, and shelters. Youth often spend more time in the streets where gang membership is encouraged for acceptance and protection. These unhealthy relationships can ultimately result in experiencing violence, incarceration, and a continuing cycle of community unrest. Within the correctional system, survival depends on using skills learned on the streets, including manipulation, intimidation, and victimization. Offenders return to the community with more sophisticated traumas and fewer coping skills to navigate the complex systems necessary for re-entry. For all of the above reasons, having staff who specialize in trauma -informed care, restorative practices, and are culturally competent in the obstacles faced by participants will allow service to be custom -designed to meet their unique needs. All of which will lead to dropout prevention, dropout recovery, and successful educational options. yrxo)i:cT Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 7. Preparation for Postsecondary Education and Training (3 pages max) A. Special consideration for organizations that offer preparation for postsecondary education and training in in -demand industries. The purpose of the proposed program is to prepare participants for employment; increase employment rates of the formerly incarcerated; decrease their recidivism rates; increase their rate of attaining a high school diploma and industry -recognized credentials; and increase their rate of entering post -secondary education and training. To achieve these objectives, the Case Manager and Job Developer will offer certification courses that can be used in any job placement; individual and group training sessions to guide participants in resume building, submitting job applications, researching career paths; practicing interviewing skills, Driver's License test questions, and ESL conversation skills. Each of these work readiness skills will supplement postsecondary education as participants prepare for in -demand industries. The proposed program will also partner with the following local colleges to provide participants with adequate preparation for enrollment in postsecondary education programs: • Santa Ana College to provide FAFSA workshops, campus tours, enrollment assistance, and an academic counseling course for first generation college students • Orange Coast College to provide tours of their technology department, home to their electrical, welding, framing, construction, CNC machinery, and woodworking programs • Santiago Canyon College to provide site tours of their agriculture department • Fullerton College to provide FAFSA workshops, campus tours, and enrollment assistance B. Special consideration for organizations that collaborate or partner with postsecondary institutions to enroll youth in career pathways that lead to an in -demand occupation. The proposed program will partner with Taller San Jose's Hope Builders Program so that participants are able to prepare for and enroll in their paid construction program, which leads to various careers in the Engineering industry. Through this partnership, Project Kinship provides the case management, supportive services, and mentoring to participants to prepare them for success once enrolled in the Hope Builders Program. See the Letter of Support from Taller San Jose included in Section C. Staff will also work closely with Orange Coast College to enroll participants in their electrical, welding, framing, construction, CNC machinery, and woodworking programs which lead to careers in Engineering and Manufacturing industries. C. How will your program make available and/or develop a career pathway for youth that can prepare them to obtain a career or occupation that provides livable wages? Please elaborate on the specific pathway(s). The Job Developer will work with participants on completing the My Next Move career exploration online assessment as part of their ICP. This assessment will gauge their career readiness, potential career pathways that match their skills and interests, as well as expose participants to careers in similar fields and the minimum qualifications for each. The Job Developer will also guide youth in research about the skills and education needed for entry level positions and advanced positions along the career pathway ladder. prro71:,cT Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider D. Describe how the program will prepare youth for postsecondary education and training. The proposed program will utilize workshops (see Section 10 and 18 for more details on types of workshops offered at Project Kinship); onsite tutoring; online research through the computer lab; work with school counselors on transcript reviews; and collaborate with family and guardians to engagement them in the enrollment process to support participants. E. How will your organization expose youth to the various postsecondary educational institutions (colleges, universities, vocational training schools, apprenticeships, etc.). To increase participants exposure to postsecondary educational institutions, the Workforce Development Program will offer campus site tours, reach out to department chairs or counselors to provide presentations on the vocational programs available, coordinate workplace fieldtrips with potential employers, and assist youth in conducting online research of different career pathways and educational programs to support skill building in that industry. F. Describe the certificates youth will be able to earn within 1 year after exit. In addition to earning a high school diploma, participants will be able to earn the following industry recognized certificates within one year after exit: • Customer Service and Sales Certificate issued by the National Retail Federation. Training is conducted by Project Kinship trainers. Certificate is earned by online certification. • Guard Card issued through OC Firearms. Participants must complete a background check and online training to complete the process. • Forklift Certificate issued by Al Forklift. There is a Memorandum of Understanding in place between Project Kinship and Al Forklift for participants to partake in this training. • Silk Screening Certificate issued by ASPA through an online certification process. Sixty hours of instruction and hands-on practice are conducted onsite at Project Kinship. G. Include data and research that supports the industries or pathways listed above. The following is industry data research for the pathways listed above: • Welding Wages & Employment Trends: Median wages (2017), employment (2016), and industry (2016) data collected from Welders, Cutters, Solderers, and Brazers indicate median wages are $19.35 hourly or $40,240 annual; with 405,000 employees and an average projected growth (2016-2026) of 5%to 9%, equating to 45,800 projected job openings (2016-2026) within the manufacturing and construction industries. • Customer Service Wages & Employment Trends: Median wages (2017) are $15.81 hourly or $32,890 annual; with 2,785,000 employees (2016) and an average projected growth (2016- 2026) of 5%to 9%, equating to 373,500 projected job openings (2016-2026) within the Finance and Insurance, as well as Administrative and Support Services industries. • Electrician Wages & Employment Trends: Median wages (2017) are $26.01 hourly or $54,110 annual; with 667,000 employees (2016) and an average projected growth (2016- 2026) of 5% to 9%, equating to 82,000 projected job openings (2016-2026) within the Construction industry. H. Include Letters of Intent from training agencies as Attachment F. See the Letters of Intent from training agencies located in Attachment F. prsoJue-V n G, Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 8. Tutoring (1 page max) I. Describe in detail the tutoring resources that will be provided to youth through your program or in partnership with local resources. The proposed program will utilize the Test for Adult Basic Education (TABE) with all participants to assess their literacy and numeracy skills pre and post enrollment. Youth who score 8.9 or below will be considered "basic skills deficient' and eligible for enrollment. All participants will have a Tutoring Plan informed by their performance on the Pre - Assessment TABE taken prior to enrollment. Throughout the program, participants will receive focused tutoring to improve the literacy and numeracy skills. Areas where they exhibited the greatest deficiency will serve as the highest priority for tutoring activities. Volunteers from the University of California, Irvine come to the Project Kinship Office three times a week to provide tutoring with participants. During tutoring times, volunteers support participants with: one-on-one homework assistance; focused practice in TABE test areas of difficulty; computer lab tutorials; completing online documents such as job applications, resumes, and career -focused research; group collaboration with peers on homework or projects; and low -risk social activities to practice conversation and comprehension for English as a Second Language Learners. Project Kinship provides a designated space and time for tutoring and homework assistance for participants, something often not available to them at home. The program also offers drop in tutoring hours for those who are currently working, in school, parenting, or have other time commitment restraints. These flexible options, as well as the opportunity to take practice TABE test throughout the Quarter, allow participants to build their test taking confidence and basic literacy and numeracy skills. Each intervention will led to measurable gains when participants complete the official Post -Assessment (TABE retest) each Quarter. pRol�,c�, Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 9. Mentoring (1 page max) J. Specify how your organization will provide mentoring to youth. Project Kinship specializes in building strong mentoring relationships with participants by utilizing professional mentors, as well as Peer Navigators with "lived experience". Each participant benefits from one-on-one interactions with staff, case team meetings with multiple staff, peer -to -peer groups, and social events such as handball and softball tournaments that build social -emotional skills and positive friendships. Project Kinship also hosts multiple volunteers who work with participants in different capacities including tutoring, legal aid, and facilitating skill building and workplace readiness workshops. K. Specify what types of support your agency will offer youth facing: family dysfunction, mental health issues, homelessness, low self-esteem, gang issues, parenting issues, etc. Project Kinship hosts weekly Restorative Circles to build a sense of community. These circles create a safe space to allow participants, staff, and other stake holders (i.e. family members, administration). These trauma -informed circles allow participants to assess environmental, family, and peer -related challenges that can be addressed and supported by the group. Workforce Development participants are encouraged to participate in the Restorative Circles and even serve as mentors to those who are, newer to Project Kinship services. In addition to Restorative Circles, volunteers from the University of California, Irvine and the Law Center work with participants on expungement and reduction cases. Women's Transitional Living Center volunteers provide self-esteem workshops. Project Kinship has three staff certified to lead Parents on a Mission parenting classes for participants and their families. Workforce Development staff serve as court advocates by attending court appointments. Staff also accompany participants to DMV appointments; Social Services, Probation, and Parole case meetings; and provide system navigation for housing, school enrollment, and disability benefits. L. Will your organization offer mental health services or referrals to mental health agencies? Project Kinship does offer onsite mental health services, with a Clinician who has been providing counseling services for Workforce Development Program youth for the past three years. Participants from the proposed program in need of mild to moderate mental health support will be referred to the onsite Clinician. Any participants with chronic and severe mental health needs will be referred to a partner organization that is best suited to meet these needs. M. Describe how your organization will provide or refer youth to comprehensive guidance and/or counseling for drug and alcohol. Project Kinship has an onsite Certified Alcohol and Drug Counselor (CADC) who is able to provide substance use assessments, develop relapse prevention plans, facilitate drug and alcohol counseling, lead Alcohol Anonymous and Narcotics Anonymous groups, and conduct substance abuse prevention courses. Project Kinship Peer Navigators with "lived experience" in recovery also serve as mentors to participants with histories of substance use. Those with mild to moderate substance abuse needs will be referred to the onsite CADC. Those with chronic to severe or detox needs will be linked to residential treatment and/or detox facilities such as Stanton Detox, The Rock Center in the City of Anaheim, or Woodglen in the City of Fullerton. P#?0JEC"r Wi Workforce Innovation and Opportunities Act (WIOA) an '�,a w,nu Santa Ana Workforce Development Board: Youth Service Provider 10. Workshops (2 pages max) N. Provide information about the following workshops and how or when the workshops will be provided to youth in the program: Workshops will be presented in 1 to 2-hour segments and made available to all program participants. The Case Manager will create an ISP with each participant and identify workshops from the monthly calendar of events that will enhance their individual skills and support their progression toward stated performance goals. The following are workshops that will be offered by Project Kinship for program participants: 1. Financial Literacy/Budget Management: Project Kinship will offer a series of workshops on personal financial management skills, including topics such as budgeting, banking, savings, credit, loans, identity theft, and vehicle purchase. 2. Entrepreneur Skills Training: This workshop will focus on the key elements of a business plan, including value proposition and innovation, market identification, competitive strategy, and financial value creation. Participants will gain insight on how to create their own business plan and how to prepare a pitch to potential investors. 3. Labor Market Information: In this interactive workshop, facilitators will demonstrate several online tools that will give participants up-to-date labor market information and data. These tools offer valuable insight into wage, industry, and hiring trends. Participants will also learn internet navigation and content consumption skills. 4. Family Planning: Participants will participate in varies workshops covering topics such as healthy relationships, setting boundaries, reproductive planning, Sexual Transmitted Infections prevention, birth control options, and parenting skills. 5. Worker's Rights/Labor Laws: Participants will learn about current labor law, worker's rights, the appropriate agencies to file complaints or grievances with, as well as worker's civil and constitutional rights. 6. Analytical Skills at the Workplace: Participants will learn basic analytical skills for the workplace such as problem -solving and communicating by focusing on the most critical information, involving the right people, and code -switching based on the audience. 7. Health Resources: Participants will learn of local resources that promote a healthier life style. Participants will also be able to enroll in MediCal and the SNAP food program onsite at Project Kinship, as well as learn how to obtain low-cost health care coverage. prrc>rreT Workforce Innovation and Opportunities Act (WIOA) M.",4 Santa Ana Workforce Development Board: Youth Service Provider 8. Professional Communication Skills: Participants will learn to recognize unconscious communication habits and build skills that will help them succeed in every situation, from the breakroom to the boardroom. Participants will learn to identify, understand, and work with people's diverse communication styles. 9. Navigating the Workplace: Participants will gain insights on the employer's outlook that not only help them maintain employment, but also prepare them for promotion. This workshop will review workplace expectations, generational differences at work, and dealing with conflict in the workplace. yTp[zo1N,eT 1 Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 11. Civic Engagement or Leadership Development (2 pages max) A. Can your organization offer a civic engagement opportunity or leadership development opportunity for WIOA youth, if so, please describe? Through the proposed program, Workforce Development Program participants will have multiple opportunities to build their civic engagement and leadership skills. The first is attendance at the California Workforce Association (CWA) Conference. Program staff and participants will both participate in the annual conference as part of this grant. In addition to the CWA Conference, Project Kinship has hosted an Annual Public Safety and Re-entry Conference for private and public service providers since 2014. Participants include: leaders from SAUSD; Orange County (OC) Sheriff's Department; OC Probation Department; OC Health Care Agency; and the City of Santa Ana. During the conference, participants gain knowledge about best practices and how to help prevent the re-entry population from slipping through the gaps in the systems. The conference also offers a forum for identifying opportunities for partnership and alignment between entities that serve the formally incarcerated throughout the county and Southern California Region. Workshop themes include how to incorporate restorative justice -focused and trauma -informed practices into programming, as well as coordinating service delivery for hard to reach participants. Workforce Development Program participants will be invited to participate in the Annual Conference as, attendees, panelists, and support workers to build their civic engagement and leadership skills. In addition to the annual conference, Project Kinship offers multiple trainings during the year on Gang Intervention, Health and Wellness, Trauma -Informed Care, and Restorative Justice. Through these trainings, participants with "lived experience" are trained on how to advocate for system change and share their testimonies to educate others on trauma and transformation. Finally, Project Kinship convenes the Capacity Building Network of Re-entry Provider Coalition, which engages the Orange County Chief of Probation, Presiding Juvenile Justice Judge, Chiefs of Police of several cities, and community leaders in strategic planning to address issues of community violence and challenges to re-entry. Participants are often invited to speak during site visits or meetings, which builds their public speaking and leadership skills. Project Kinship also hosts weekly Restorative Circles to support those who are in conflict, to build rapport with participants, and to build a sense of community. These circles create a safe space to allow participants, staff, and other stake holders to connect and establish a sense of kinship that results in accountability, healing, and transformation. It is a culturally sensitive approach that identifies core factors that lead to negative choices. Exploring these factors through a trauma -informed lens, it helps to assess environmental, family, and negative peer -related challenges that can be addressed by participants and supported by the group. Workforce Development Program participants are encouraged to participate in the Restorative Circles and even serve as mentors to those who are newer to Project Kinship services. Finally, Project Kinship partners with the University of California, Irvine (UCI) Law School and the University of Southern California (USC) School of Social Work to have staff and participants present to students enrolled in the District Attorney, Public Defender, and Social Work education programs. Through these partnerships, UCI students volunteer at the Project Kinship Office to provide legal clinics with participants to work toward record expungement and Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider charge reduction. These volunteers also serve as mentors to participants and engage them in policy campaigns aimed at justice reform regarding legal loop holes. Each of these interactions build leadership skills, civic engagement, and professional networks for participants. B. Indicate the number of youth that will participate in the civic engagement or leadership development opportunity. Three participants will attend the California Workforce Association Annual Conference. All twenty participants will have the opportunity to participate in policy advocacy campaigns and presentations. Other leadership opportunities include attending the Annual Re-entry Conference hosted by Project Kinship, serving as program ambassadors to recruit and mentor new enrollees, and participating in leadership development workshops offered by Project Kinship and its community partners. ptaol�'.cT MAL Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 12. Supportive Services (1 page max) O. Will your organization provide supportive services to youth such as gas cards, bus pass, childcare assistance, etc.? If so, please describe. All program participants will be eligible to receive Supportive Services throughout their participation in the proposed program, including during follow-up. All Supportive services funding issued to participants will be directly connected to their individual ISP and ICP goals. Funding related to ISP goals may include: driver's education fees, college textbooks, gas cards, and bus passes. Supportive Service funding to meet ICP goals may include: professional clothing, uniforms, and trade tools (i.e. work boots for construction) necessary for employment success. All support will be linked to program outcome achievement and filed alongside supporting documentation in the participant's case file. Project Kinship believes is working with the "whole client", meaning unless root needs and causes are addressed, then reaching a target goal may not be sustainable outcome. To work with youth who have experienced trauma in their lives, it takes a specialized form of supportive services to break the cycle of recidivism. Project Kinship focuses its efforts on building strong support groups, providing pathways to education and employment, increasing work readiness, and removing the barriers to long-term success. The proposed program will allow participants to drive their ISP and ICP goals, with the guidance of Workforce Development Program staff. Project Kinship has three levels of intervention, which include universal, individual, and intensive. At the universal level, community and outreach services provide social and emotional support to individuals through education, case management, resource delivery, navigation, and community outreach. These services strengthen the support network within the community. At the individual level, all Project Kinship programs have components for identifying social and emotional risk factors experienced by participants and families that necessitate additional supports for success. These exchanges may include workshops focused on conflict resolution, trust building, accountability, relationship repair, and other social -emotional skill building to increase employability and workplace success. Finally, at the intensive level, Project Kinship uses a multidisciplinary team, range of services, and more intensive treatment approach. The Workforce Development Program will utilize all three of the above levels of intensive case management The Workforce Development Program will also provide wrap -around supportive services to remove barriers to participants' success, such as legal clinics, support and recovery groups, and opportunities to perform volunteer work to meet community service hours. Participants at all stages of program participation, including follow-up, are eligible to participate in and benefit from all of the aforementioned supportive services. P. Include the Supportive Service Policy as Attachment G. See the Supportive Service Policy for the proposed program in Attachment G. paoarc�. Workforce Innovation and Opportunities Act (WIOA) 'fAY COVry'1'y Santa Ana Workforce Development Board: Youth Service Provider 13. Incentives (1 page max) A. Will your organization provide incentives to youth for accomplishing program benchmarks or personal goals? If so, please describe. The proposed program will be utilizing incentives to acknowledge participants as they reach specific program benchmarks. These benchmarks include: 1) obtaining employment 2) retaining employment 3) enrolling in education 4) retaining education (i.e. enrolling in second semester; passing semester grades) 5) earning an industry recognized certification 6) obtaining a Driver's License 7) completing the 6-week Work Readiness curriculum 8) being discharged from Probation or Parole The purpose of the incentives is to encourage youth to participate in activities throughout program duration, including the 12-month post -exit follow-up period. Although benchmarks 6-8 are not directly related to employment and education, without achieving these benchmarks, participants will often struggle to obtain and retain employment and education or to sustain long-term progress in either area. They are also often a sign of readiness to change and a demonstration of the participant's level of commitment to their individual success. A large percentage of participants do not have a Driver's License or stable mailing address at time of enrollment. By supporting participants in achieving these fundamental benchmarks, it is an esteem boast as they work toward applying for jobs, enrolling in school, planning transportation to and from both, and feeling confident in their personal stability and professionalism to compete alongside their same age peers who may not have the same struggles to contend with. All incentives will be in the form of a $50 VISA gift card. Participants are eligible for and encouraged to earn multiple incentives. On average, participants will earn $250 in incentives throughout their participation. All incentives will be tied to training and education, work readiness skills, and/or occupational skills attainment goal as identified in their ISP and/or ICP. All incentives will be documented in the participant's case file and accompanied by supporting documentation of the achievement. B. Include the Incentive Policy as Attachment H. See the Incentive Policy for the proposed program in Attachment H. ME Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 14. Follow -Up Services (3 pages max) A. Elaborate on the types of services that will be provided to youth during each quarter during the 12-month follow-up period. Follow-up services will include all of the same services available to participants during enrollment with one exception, exited youth will not be eligible to receive paid wages or stipends. Exited youth will still be able to benefit from work readiness workshops; support services; incentives; job shadowing, internships, and training; intensive case management; and leadership opportunities throughout the 1st, 2nd, 3rd, and 4th Quarters after exit. • See Section 18 — Additional Documents for a sample of the Workforce Activities Calendar for examples of Workforce Readiness Workshops. • Supportive Services include: transportation support (i.e. bus passes, gas cards); uniforms; work tools; professional clothing; and driver's education fees. • Incentives can be earned at 8 specific program benchmarks like: obtaining employment; retaining employment; enrolling in education; retaining education; earning a credential; obtaining a Driver's License; completing a 6-week Work Readiness series; and being discharged from Probation or Parole. More details are found in Section 13. • lob Shadowing, Internships, and Training are opportunities for participants to continue to build their work readiness skills and employability. • Intensive Case Management will be conducted through weekly interactions with participants through the follow-up period, including in person appointments, phone contact, home visits, worksite visits, and year-round workshops. • Participants are encouraged to participate in Civic and Leadership Opportunities including: conferences, participating in advocacy campaigns, and peer mentoring. B. Describe how your organization will provide case management, job retention services, mentoring, and ensure the participants attains their goals. The proposed program will utilize two key staff positions to ensure participants attain their goals throughout the program, especially during the follow-up period. The Case Manager will provide the intensive case management for all participants, including the monitoring of their ISP, conducting the TABE Assessments, supporting enrollment, and facilitating re - enrollment in education. Project Kinship follows a Socio-Ecological understanding of individuals within a community within society as a whole. It is understood that as needs are met, others arise, which makes ongoing follow-up essential to maintaining success. The Case Manager will collaborate on cases, advocate for, and continuously support the physical, mental, emotional, and social needs of participants throughout the program, including follow-up. Intensive case management services will help participants to understand the resources available and how to access them. The agency has a "no wrong door" approach, which allows participants to engage with staff through different programs within the agency and be seamlessly navigated into programs that fit their needs. Staff uses a multidisciplinary approach to increase the participant's support network and to foster positive relationships with advocates in the community. All participants are engaged in one-on-one sessions to develop their ISP and ICP. To ensure success, participants and staff set and review goals on an ongoing pfzo7N,C,r Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider basis. In addition, staff link and transition participants to needed services that are beyond Project Kinship's expertise or capacity to provide. In these cases, staff assist the participant in navigating through different systems such as: Probation, Parole, and the court system; severe and chronic mental health or psychotropic medication needs; medical needs; educational services and enrollment; housing placements; and employment placements. Staff work side by side with the participant to ensure needs are met. The Job Developer will provide all workforce development services for participants, including: updating ICPs with participants; conducting the Post -Exit Work Readiness Survey and readmitting the My Next Move career exploration assessment when necessary; facilitating work readiness workshops; coordinating with certification trainers; developing job shadowing and internship opportunities; and conducting work site visits. Both positions will request supportive services funds and issue incentives for benchmarks tied to participants' ISP and ICP goals. The Job Developer will work with service providers to provide training and insight on how to work with participants using a trauma -informed approach. Project Kinship has emerged as a beacon of hope for high -risk, gang- and justice -involved participants and their families. Over the years, agency staff have built partnerships with service providers and employers who are felony friendly and appropriate for youth with histories of justice system involvement. These partnerships lead to "warm handoffs" and transitional support to link participants with housing, legal aid, and paid vocational skills training. Some of these referral agencies include: • Taller San Jose Hope Builders Program for paid vocational training • Al Forklift and OC Firearms for specialized employment certification services • Orange County Public Defender's Office and UCI Law Center for legal aid services • OCDE-ACCESS; College and Career Preparatory Academy Charter School; Learning for Life Charter School; and Centennial Education Center for educational services ■ Homeboy Industries in Los Angeles for tattoo removal services Interactions will take place in person (in the office and/or in the field); by phone; or during case meetings/appointments on behalf of the participant to monitor progress toward ISP goals and ICP benchmarks. Throughout these interactions, staff and participants build a professional relationship, problem -solve, goal set/monitor, build self-sufficiency, and incorporate personalized support to obtain and retain their levels of attainment. C. Describe how your organization will ensure that youth meet the Performance Indicators during the follow-up period. To maintain the relationship built between staff and participant during program enrollment, the Case Manager and/or Job Developer will increase the frequency of interaction with participants during the follow-up period. This increased interaction will be in the form of:. 1) Worksite visits; Work Readiness Assessment Tool completed by employers; and Employee Satisfaction Survey completed by participants to monitor the success of unsubsidized employment placements. 2) Advocacy campaigns and relationship building with potential employers that lead to job shadowing, internships, and training opportunities for participants. ptao7Ec2, a Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 3) Offering onsite workforce development workshops and certificate programs for participants to increase their employability and work readiness skills. 4) Offering onsite tutoring that leads to measurable skill gains and education retention. 5) Providing incentives and supportive service funds to ensure youth success. 6) Providing leadership opportunities by including participants in conferences, policy campaigns, and peer mentoring relationships with new enrollees. Each of the above interactions will help exited participants remain engagement in services and connected to Project Kinship staff, volunteers, and new participants. D. Describe if your organization will provide youth with incentives or supportive services during follow-up to assist with youth retention. The proposed program will utilize both incentives and supportive services during the follow-up period to help participant continue to obtain and retain their levels of achievement. Participants will be eligible to earn any of the eight incentives listed in Section 13. All incentives will be tied to training and education, work readiness skills, and/or occupational skills attainment goal as identified in their ISP and/or ICP. They will be issued in $50 VISA gift cards. All incentives and supporting documentation will be included in the participant's case file. Participants will also be eligible to receive supportive service funding during their follow-up period. These would include: bus passes, gas cards, and participant specific needs such as uniforms, tools, textbooks, driver's education classes, clothing, etc. On average, participants will receive $160 in supportive services during the follow-up period, as compared to an average of $350 per youth during program enrollment. E. How often will the youth be engaged or receive service during the follow-up period. Participants tend to require more frequent contact when they are in the follow-up period. For this reason, the Case Manager and/or Job Developer will increase the frequency of engagement with participants from twice a month during program enrollment to once a week during the follow-up period. This frequency of interaction helps participants feel connected and valued, all of which supports their personal success and confidence in serving as a mentor to others that are just beginning their individual journeys. piroDr,cT Workforce Innovation and Opportunities Act (WIOA) ()Ito 6COVN'1'V Santa Ana Workforce Development Board: Youth Service Provider 15. WIOA Performance Indicators (3 pages max) A. Include a flow chart or visual aid or brief explanation of how your organization will meet the following WIOA Performance Indicators: The proposed program will follow the performance indicators percentages specified in the Request for Proposal in each of the following area. 1. Percent of participants who are in education or training or unsubsidized employment during the 2nd quarter after exit. Of the 20 participants that will be enrolled in the program, 66% will be in education or training or unsubsidized employment during the 2nd Quarter after exit. This equates to a minimum of 14 participants. 2. Percent of participants who are in education or training or unsubsidized employment during the 4th quarter after exit. Of the 14 participants meeting Performance Indicator #1, 64% will remain in education or training or unsubsidized employment during the 4th Quarter after exit. This would equate to a minimum of 9 participants meeting Performance Indicator #2. 3. Document the median earnings of participants in unsubsidized employment during the 2nd quarter after exit. The proposed program will utilize the current California Minimum Wage of $12 per hour as the baseline for Performance Indicator #3. During the 2nd Quarter after exit, 50% of the participants who are in unsubsidized employment will be earning above minimum wage. 4. Percent of participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit. During participation and within one year after exit, 54% of participants will obtain a recognized postsecondary credential or secondary diploma. With a total of 20 participants enrolled in the program, 54% would equate to a minimum of 11 participants. In addition to a high school diploma, participants will be able to earn a Customer Service and Sales Certificate; Guard Card; Forklift Certificate; or Silk Screening Certificate to meet Performance Indicator #4. S. Percent of participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment AND who are achieving measurable skills gains. Of the participants who are in education or training during the program, 85%will achieve measurable skills gains. Skills gains will be measured utilizing the TABE assessment. All participants will complete the TABE assessment prior to enrollment and must score at or below the 8.9 level. This will be considered the baseline or Pre -Assessment score. During the program, participants will retake the TABE for a Post -Assessment score. Performance Indicator #5 will show that 85%, or a minimum of 17 participants, will have a minimum of one -functioning -level improvement with comparing Pre- and Post -Assessment TABE scores. prroarcryr Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 6. Effectiveness in serving employers. The proposed program will utilize the Work Readiness Assessment Tool as a means of obtaining employer feedback on participant's effectiveness in the workplace. This assessment tool will be completed within the first two weeks of placement. For Performance Indicator #6, a minimum of 50% of employers will indicate that they are satisfied with the participant's performance as demonstrated in the Work Readiness Assessment Tool results. A copy of the tool can be found in Attachment J — Pertinent Work Experience Documents for review. pizo»rT Workforce Innovation and Opportunities Act (WIOA) G13 CUIIN'p\' Santa Ana Workforce Development Board: Youth Service Provider 16. Prior Outcomes (1 page max) A. If your organization was previously awarded a WIOA contract through the Santa Ana Workforce Development Board, OC Workforce Development Board or Anaheim Workforce Development Board, please disclose your organization's past performance outcomes for the past 1-2 years from each WDB if applicable: Project Kinship has not been previously awarded a WIOA contract through the Santa Ana Workforce Development Board, OC Workforce Development Board, or Anaheim Workforce Development Board, therefore this section is not applicable to this proposal. pRc�)r,cryr Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 17. Fiscal Competency (1 page max) A. Describe the process used to capture and report fiscal data. Project Kinship is fiscally sponsored by Charitable Ventures of Orange County (CVOC). All expenditures are entered into Quick Books and reconciled by individual program budgets and approved line items. The CVOC Controller ensures accounting controls and internal monitoring processes comply with federally stipulated principles (GAAP). The Director of Operations ensures invoices are appropriately charged and fiscal reports are submitted within deadline. B. Attach a copy of the organization's procurement policies and procedures as Attachment I. See attached copy of the agency's Procurement and Purchasing Policy in Attachment I. C. What systems ensure fiscal accountability, appropriate expenditures, and planned costs. The Operations Coordinator is charged with procurement and purchasing. He conducts a three -bid research process prior to preparing a purchase order. Purchase orders are approved by the Workforce Program Manager, Director of Operations, and Controller prior to a purchase to ensure expenditures are aligned with the budget and participants' ISP or ICP goals. D. Describe invoicing process and list qualifications of staff assigned to task. The Workforce Program Manager, Operations Coordinator, Bookkeeper, Director of Operations, and Controller serve as a checks and balance system to ensure expenditures are allowable, aligned with the budget, and fiscally responsible. The Bookkeeper, who has over ten years of accounting experience, uses Quick Books to prepare the monthly invoices. The Controller, who is a CPA, works with the Director of Operations, who has over 15 years of contract monitoring experience, to ensure invoices are prepared to avoid any disallowed costs. E. Describe how your organization's financial stability is not dependent on WIOA funds. As the fiscal agent, CVOC monitors cash flow, accounts receivable, accounts payable, and payroll projections. Project Kinship has both reimbursement -based grants and full award - based grants. CVOC ensures that Project Kinship remains in healthy fiscal standing to cover for any delayed reimbursements. CVOC passes their independent audit without findings each year. F. Identify the percentage of budget that will go directly to youth versus the percentage of overhead and administrative costs. The proposed budget will include 10%for administrative costs (Indirect Rate); 45%for Personnel and Benefits (both the Case Manager and Job Developer provide direct service); 3% for Operational Expenses (office supplies, staff training, staff conferences, mileage); and 42% for wages, supportive services (enrolled and follow-up), incentives, and youth conferences. G. Submit most recent 2 years of audited financial statements as Attachment T & U with the Audited Financial Statement Form signed (Attachment S). See attached copy of the agency's last two years of financial audits and IRS Form 990. H. Please include 1 budget form and 1 budget narrative for PY 2019-2020. See attached copy of the proposed budget and budget narrative for PY 2019-2020. PIZOJ CT Workforce Innovation and Opportunities Act (WIOA) MIL Santa Ana Workforce Development Board: Youth Service Provider 18. Additional Attachments (no maximum) See additional documents, such as training calendars and testimonials, that support the proposed program in Attachment W. Please insert any Additional Documents such as flyers, brochures, training descriptions, and/or testimonials that support your proposal and/or further describe the program, as Attachment W. Please outline the titles of each attachment in the table below and label each attachment as listed below. W-# Example: WIQAYouth Brochure W-1 Project Kinship Workforce Activities Calendar —January 2019 W-2 Individual Service Plan Template W-3 Participant Vignettes W-4 Photos from Workforce Program Activities W-5 W-6 UPI ri 0 0 i;3 0 0 0 0 a o am N r am aOr a�i ad 34 IT 3 3 cr CD A q u uc uj wow N U00 U4 ON I IUD v w ORig 2 00 OR 0 0 0 0 0 37 3 B 3 50 3 3 0 n Cal M.. n P� ow 'R r0% m r� 0 z a ir 3 m A CL B 3 3M 3 3 3 3 00 0 m o m > N tj or 0 w m MR C 0 (o -4 n 'S.0 T *j 3 F 14 0 41 01 w IA a o g m w w "mm a r; F w Ui o 1 0 w a w x u 09 3 w E, 0 3 , EL -p c 3 C o 3 0 0 0 I crs,m 3 9 1 3 u 17' z 3 a , 72 u 3 - m wo 'o go , 0 2 rm 0 02 .0 3 30o- 3'R 3 3 1 0 3 0 C O. a 4 -71ON 41 CW 2, w 0 0 0 0 3 U, 0 03 i;, ON on 9 'n C Q w = M 7 M 0 m 0 , 3 a 3 a- 3 e. 13 9 13 BE w 03 �3 w W b3 U4 w iD ce ca a 0 00 .. I 0 ry Om 3 3 S' ONE- M o � o y A p 0 0 d E _ E rig o• bA o�?�yn� �_ o• r � - f0 O C7 O• £ C d O " O _s } r � §#« ME / . k 7 )/gym ;\ k / = R(f»«%«�; Ro a +o \2 ! \ / d (< pJzoJl,c'y Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider Participant Vignette #1: Stewart enrolled in the Project Kinship Workforce Program in December of 2017. After becoming employed for just a week, he realized that he would need more support to retain employment. Stewart struggled with substance abuse as a teen and young adult. He was born into a family with a legacy of gang involvement. During his gang involvement, Stewart was shot at just 15 years old. Stewart suffers repercussions from his injury in the form of occasional seizures and persistent nerve damage. Despite these challenges, he remains clean, sober, out of jail, and employed full-time. Stewart is in close contact with his Case Manager and actively participates in their mentoring relationship. Stewart has requested tattoo removal services to remove his gang -associated tattoos. Along with continuing employment, he hopes to return to school and become a Certified Alcohol and Drug Counselor, serving youth with similar struggles. Participant Vignette #2: Sandra enrolled in the Project Kinship Workforce Program in January of 2018. She heard about Project Kinship through her friend Janet, after Janet had enrolled in the Workforce Program. Janet had been linked with the UCI Criminal Justice Clinic offered at Project Kinship and told Sandra that there was a possibility that she would be able to work in the medical field if her record was expunged. Until their conversation, Sandra did not think her dream was possible. After Sandra enrolled in the Workforce Program she met with a representative from UCI and began the process of expunging her record. Sandra is currently on parole and has been involved with the justice system through much of her youth. After serving two years in prison due to a sentence with gang enhancements, she was released and in need of support. Sandra's husband is currently incarcerated and she stated that she is pretty much "on her own" as far as getting help and securing resources. Sandra suffered from substance abuse in the past and wanted to make sure during her transition from prison, she did not return to past destructive habits. Since her enrollment, she has accessed all the services available to her through the Workforce Program. She attended the FAFSA workshop, hoping to apply for school in the fall, but actually enrolled for summer classes since her FAFSA was quickly approved. She is utilizing the tattoo removal services provided in partnership with Homeboy Industries so that Project Kinship participants can remove gang -related tattoos. Sandra stated that she would like to receive a promotion at work and move to the office section where she would have more of an administrative position. Recognizing that a promotion would require her to dress more professionally, she requested Supportive Services for clothing. Project Kinship staff was able to take her shopping for appropriate work attire. Sandra communicates regularly with her Case Manager and recently referred another friend to Project Kinship for Workforce Program. Sandra is hopeful that her record will be eligible for expungement, despite the fact that she is currently on parole. pros N c7 Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider Window Tinting Training Certificate Program: projuc'r ME Workforce innovation and Opportunities Act (W)OA) Santa Ana Workforce Development Board: Youth Service Provider Silk Screening Certificate Program: (�I"vILC'j• Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider Give A Beat Music Program: yt(�'RC�JEC'[xr Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider Tour of Orange Coast College Welding and Electrical Program: Mentoring: prorLc•P Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider Handball Tournament Social Event for Participants: �I�PILT.C'j+ Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider Computer Lab, Tutoring, and Celebrating: PR(Nue-V Paid Work Experience Policy Effective July 1, 2019 Purpose: To establish guidelines for the paid youth work experience of any grant program governed by WIOA regulations and to provide youth with meaningful work experience in order to assure the successful completion of your program. Eligibility: • An individual must be WIOA eligible and enroll with Project Kinship (PK). • An individual must have legal right to work in the United States and be able to furnish proof upon enrollment in the program • As it is with all WIOA services, provision of services is not an entitlement. Placements: • All participants will start at a minimum of $12.00 per hour and will be provided with Worker's Compensation benefits. • All participants may work up to 29 hours per week. • All placements will be made based on the individual interest and service plans developed with the Case Manager to support the youth in the career exploration and achievement of their goals. Placements will be available on PK location and worksite partner organizations. Roles and Responsibilities: Case Manager is responsible for: • Assessing and keeping record of youth's work experience needs and placements. • Inform participant of the PK policies and formal procedures. • In collaboration with the Job Developer and other staff, refer youth to placements. • Providing counseling and guidance. • Monitoring worksite compliance of labor laws and compliance with job description duties. Participant is responsible for: • Providing necessary documentation to asses eligibility and maintain legal right to work through duration of the program involvement. pxzcrJ rc�� Gg G[: GGVM1 Cy • Follow PK procedures and protocols • Respect and cooperate with staff and fellow participants. • Perform the very best of his/her abilities. • Report and incidents or accidents to the supervisor and/or Case Manager. Job Developer is responsible for: • Managing relationships with worksite representatives. • Ensure all proper MOUs and in place and all policies are followed. • Monitor activities of youth at worksites. rrr�c>7rr.�T 01i VGi�i V.YJ� YTv Supportive Services Policy and Procedures Effective July 1, 2019 Purpose: To establish guidelines for the issuance of supportive services to youth enrolled in a WIOA funded program and are actively engaged in WIOA Title I activities and/or post - exit follow up services. References: WIOA section 3(59). Procedures: ELIGIBILITY: 1. To request and receive support services, a participant must be actively enrolled in one (1) or more of the fourteen (14) required program elements, including during follow-up services 2. Supportive services will be approved upon verification of enrollment and participation in required program elements, when it is necessary for youth to participate in required program elements, and when the youth is unable to obtain supportive services though any other program or agency. 3. Provision of support services is not an entitlement and it will be determined what supportive services are reasonably required for youth based on individual need, assessment results, and the Individual Service Plan (ISP). AVAILABILITY OF FUNDS AND ASSESSMENT OF NEED: 1. All Support Services not offered through PK are processed on a reimbursement basis. 2. Support services are delivered contingent upon availability of funds. 3. Initial assessment of need will be determined by the Case Manager. The need for services will be recorded on the Individual Service Plan (ISP) and through on- going assessment. 4. Case Manager is responsible for determining if transportation is a significant barrier to participation in required program elements, and whether or not the youth were unable to obtain services through another program or agency. pxac77x✓c� IT SCE COUNT, ITS% 20 5. Supportive services may be provided while a participant is enrolled in one or more of the 14 elements, including when a participant has exited the program and is eligible for follow up services. Supportive services must be determined based upon the individual and must include a review/assessment of the participant's need for supportive services to meet goals and clearly documented in the case file. Supportive service obligations and expenditures are to be tracked separately and are subject to the additional policies below. SUPPORT SERVICES PROCESSING 1. Case Manager is responsible for: a. Assessing and recording needed services on the ISP form. b. Informing participant of support service policy and the required documentation needed to justify services. c. Referring participant to other supportive services offered outside of PK's program. Describe the method for documenting need and the absence of such services through non-WIOA resources. d. Reviewing and approving most reasonable estimates. e. Keeping a log of all supportive services received by each participant with a running total value. f. Filing copies of receipts for supportive services (when applicable) in the participants' files. g. Collecting and reviewing all invoices/statements for accuracy. h. Submitting and Supportive Services Request From for review and approvals. i. All value cards shall be tracked with a Master Log. 1. Participant is responsible for: a. Obtaining services that are referred by Case Manager but not provided through PK. b. Turn in appropriate documentation. If a participant fails to turn in appropriate documentation, no supportive services will be provided. c. Any lost/stolen/destroyed prepaid value cards request need to be submitted with an affidavit from the participant. 2. Program Manager is responsible for: a. Reviewing all Supportive Service Receipts before submittal to the finance department and ensures that no deduction is submitted for an initial issuance to a grant funded participant. b. Program Manager will appoint a custodian who will keep the value cards in a secured storage place and keep a Master Log of all value cards. c. Program Manager will perform inventory of value cards at least on quarterly basis and/or make corrective actions to ensure the policy is followed. 3. Director of Operations is responsible for (when necessary and applicable): a. Reviewing and approving invoices/statements for payment. 4. Director of Operations is responsible for: a. Verifying the availability of funds and notifying the Case Manager and the Program Manager. b. Processing payment and use approved contractor policies. Supportive Services: TRANSPORTATION SERVICES: 1. Bus Passes a. One 30-day bus pass will be issued per month b. In the event the participant loses a bus pass, the participant will be charged for the cost of the replacement, except at the discretion of the Case Manager and approval from the Program Manager. c. Program Staff are responsible for issuing the bus pass and completing the information necessary on the bus pass log, the bus pass receipt form, and the voluntary deduction agreement form, if applicable. d. Copies of the bus pass receipt and Supportive Services Request Form (and voluntary deduction agreement, if applicable) will be kept in the participant file. 2. Gas Cards a. The receive a gas vouchers, the following conditions must be met: The participant must have a current California State Driver's License, have valid insurance, and have the legal right to operate a vehicle involved. Copies will be placed in the participant file. b. Program Staff are responsible for informing the Program Manager the participant is eligible to receive gas cards. A gas card request form must be submitted with copies of California State Driver's License, insurance card, and vehicle registration for initial gas card issuance. c. One gas card will be issued per month. In the event the participant loses the gas card, the participant will not receive a replacement. Exceptions will be made at the discretion of the Program Manager. prac.�xr��c�. p�C 'fie OOUN pI' 4'MI'. _ft41d d. Participants must agree to provide receipts from the gas station as proof the gas card, was utilized to pump gas. The receipts submitted must be dated the same month the gas card was provided. The receipts submitted must be dated the same month the gas card was provided and must total the exact amount of the gas card issued. e. Program Staff are responsible for issuing the gas card, making copies of the receipts to place in grant files and for completing the information necessary on the gas card log and the gas card receipt. f. Copies of the gas card receipt and Supportive Services Request Form will be kept in the participant file. Other: All supportive services under WIOA Supportive Services will be provided at the discretion of the Programs Manager.and/or other Executive Staff. Other supportive services in additional to the ones mentioned above will follow the same procedures when applicable. oua u�ruUxn Incentive Policy Effective July 1, 2019 Purpose: Reward youth for attainment of WIOA performance indicators and/or key benchmarks toward those outcomes (including but not limited to attainment of employment skills and goals, mastering competency levels, participating in unpaid career exploration activities, etc.) Encourage youth to participate in activities throughout program duration, including the 12- month post -exit follow up period. Procedures: An incentive is a payment to a WIOA youth participant for the successful achievement of established and measurable goals as a result of WIOA program participation. The incentive must be linked to an achievement and must be tied to training and education, work readiness skills, and/or occupational skills attainment goal as identified in the Individual Service Plan (ISP) Such achievement must be documented in participant's file as the basis for an incentive payment. All incentives are awarded in the form of a gift card. Incentives may be awarded for, but are not limited to, the following goal accomplishments as a result of WIOA program participation: • Achievement of measurable skills gains • Attainment of degree or recognized certificate • Placement in employment or education PK Youth Incentive plan ensures the following: a. All incentive payments must be relevant to the results of the objective assessment of each participant's ISP. b. All incentive details must be specified in the participant's WIOA Incentive Log, including the amount that was provided, the funding source used and the participant's acknowledgement of receipt. c. Participant records (ISP/Case Notes/Incentive Log) and financial records pertaining to incentive payments must be made available for review by local, state, and federal monitors and must meet financial management standards in WIOA including tracking of actual expenditures against budgeted amounts and support for accounting records to ensure proper charging of costs. )- RO)r;,cT l:MY1. %OM j Incentive Services Processing 1. Case Manager is responsible for: a. Informing participant of incentive services policy and the required documentation needed to justify services. b. Assessing and recording incentive documentation c. Keeping a log of all incentives services received by each participant with a running total value d. Filing copies of proof of attainments of goals for incentive services (when applicable) in the participants' files. e. Collecting and reviewing all documentation for accuracy f. Submitting the Incentive Request Form for review and approvals. 2. Participant is responsible for: a. Securing proof of goal attainment to receive an incentive. 3. Program Manager is responsible for: a. Ensuring a strategic process of establishing incentive plans for the youth participants to support best utilization of incentives based on budget constraints. b. Reviewing and approving all Incentive Request before submittal to the finance department. 4. Director of Operations is responsible for: a. Verifying the availability of funds and notifying the Program Specialist and the Program Manager. b. Processing payment. Other: All incentives are optional and are not required. All incentives will be provided at the discretion of the Program Manager and/or other Executive Staff. IrvCt07C 4� qR1 CC COUNT Incentives Effective July 1, 2019 Credential/Certification Incentive $50 Participant must successfully earn a state -recognized credential or certification. Driver License Incentive $75 Participant must obtain a Class C Driver License while enrolled with PK. Education Program Incentives $50 Participant must earn a High School Diploma while enrolled at PK. Placement in Employment, Post -Secondary Education, or Training $50 Participant must attain employment and submit proof/a class schedule as proof of enrollment. Retention of Employment, Post -Secondary Education, or Training $50 Participant must submit proof of employment after 3 months. Participant must submit proof of completion of one semester with at least a 2.0 GPA Completion of Work Readiness Curriculum/Career Exploration/Life Skills Activities $75 Participant must complete PK Work Readiness curriculum workshops assigned and submit completed checklist. Parole/Probation Discharge Incentive Participant must be discharged from probation or parole while enrolled at PK. $50 CharitableVentures '^.. Policies and Procedures _.. PROCUREMENT POLICY INTRODUCTION CVOC's goal for every purchasing transaction is to obtain the best value possible. Best value is determined by evaluating many factors (such as price, delivery capabilities, quality, past performance, training, financial stability, service capabilities, ease of ordering, payment, etc.) and selecting a vendor that offers the best combination of those factors. When bids are required by policy, they are to be conducted on an open and competitive basis and without favoritism, in order to maximize the best value to the projects and CVOC. Interested suppliers will receive fair and impartial consideration. CVOC's procurement policy is intended to be consistent with the Generally Accepted Accounting Principles. CVOC projects will ensure that each transaction is classified or defined as an allowable expenditure. For sponsored programs, certain purchases may be unallowable. AUTHORITY AND RESPONSIBILITY As stated above, CVOC maintains a procurement environment that delegates considerable decision - making authority to projects. These activities include: • Determining which products and services they need to run their programs. • Initiating requisitions to the existing active vendors. • Appropriately handle individual purchases less than $500. Employees involved in the purchasing process take full responsibility for understanding CVOC's policies and procedures regarding purchasing and vendor relations. Purchasing decisions are business decisions made on behalf of CVOC and therefore should be made with the utmost consideration for what is in the best interest of CVOC. Segregation of duties and responsibilities in the purchasing process provides proper controls. As the dollar value and complexity of a purchase increases, so does the level of authority and responsibility required to obligate CVOC for a purchase. An example of segregation of duties within a project is as follows • Requester/end user: Determine what they need; Research vendors; Solicit prices; Analyze costs and assess other important factors (i.e. delivery, customer service, etc.); Select a vendor; Initiate a Purchase Order process through CVOC's financial system; Track documents and paperwork flow; and Ensure the proper receipt of ordered goods or services. • Approver (program director, etc.): Validate the legitimate business purpose of the transaction; Validate that adequate funding is available; Approve purchase orders; Ensure compliance with CVOC policy and applicable regulations; Monitor and reconcile purchase transactions using the financial system and associated financial statements and reports; Review and approve reimbursement requests and other special purchasing transactions; and Monitor budget. Chat ltableVentums Policies and Procedures I ETHICS Ethical business standards shall govern all procurement transactions. Disciplinary action for those violating ethical business standards will be taken in accordance with applicable CVOC policy, up to and including the termination of employment. CVOC personnel shall not solicit a gift or accept a significant gift from any supplier or prospective supplier. A'significant gift' is defined as any item, service, favor, monies, credits, or discounts not available to others which could influence purchasing decisions. CVOC personnel may accept trivial items as a matter of courtesy, but may not solicit them. Acceptance of social invitations to occasional business meals, entertainment, and hospitality will be subject to prudent judgment as to whether the invitation places or appears to place the recipient under any obligation,.the appropriateness of the occasion, frequency, and choice of facilities. Questions about the value of a gift or the appropriateness of an invitation should be referred to your supervisor to ensure compliance with CVOC's conflict of interest policy. CVOC values its suppliers and assumes that vendors, in turn, value CVOC's business. No token or display of appreciation is necessary or encouraged. All vendors are asked to comply with CVOC's standards by not offering incentives, gifts, or services to individual personnel. SIGNATURE AUTHORITY End users within projects typically do NOT have the authority to sign ANY contracts or agreements with outside parties in the name of CVOC or one of its projects. Contracts and agreements need to be signed by CVOC. Once the contract/agreement is reviewed and approved, it will be forwarded to the appropriate officer of CVOC for signature. PURCHASING PROCESS The purchase of goods and services from outside vendors is to begin with the initiation of a purchase order through CVOC's financial system or a paper form requesting a purchase order submitted to CVOC office (allow three working days for paper form). This shall occur at the time the product or service needs to be ordered, not when it is time to pay for the product or service. A fully approved and budget checked Requisition (quote/price comparison form) is then automatically sourced into a Purchase Order. The official Purchase Order is ready to be sent to the vendor. The system provides an appropriate audit trail since all transactions are captured in the system specific to each individual purchase, putting CVOC in the best position to pay for purchases in a timely manner. Starting with a Requisition ensures that an approved and official Purchase Order is issued. An official Purchase Order is the legal document that governs the transaction and properly protects the project and CVOC. Verbal purchases (without an approved purchase order) (i.e. phone orders) are not considered valid by CVOC, nor are purchase orders generated through internal project systems or means other than CVOC's accounting system. Projects that use these means to initiate purchases with outside vendors assume responsibility for such purchases at their own risk. Charitable Ventures qq eo�w„Policies and Procedures _ 1 BID PROCESS CVOC requires three bids be solicited for all purchases of $25,000 or more. Projects must consider annual or total multi -year spending for products or services needed on a regular or repetitive basis to determine whether a bid needs to be performed. It is not determined by the average monthly spending for a particular product or service. To reiterate, just because the monthly spending on a particular product or service may be less than $25,000 does not exempt the Project from having to solicits bids. In addition, projects should generally plan to have established contracts re -bid at least every three to five years. Some contracts can be longer, primarily those that require a significant investment by the vendor. All bid openings are to be scheduled with CVOC. RECORD RETENTION Projects must maintain copies of all documentation related to purchases and shall be forwarded to the CVOC Finance Department. INVOICING/PAYMENT A purchase transaction is complete only after the goods/services have been received and the supplier has been paid. When a Purchase Order is issued, the project assumes responsibility to make sure the vendor is paid within an appropriate period of time. By issuing a Purchase Order through CVOC's accounting software in advance of the purchase, funds are properly encumbered and set -aside to pay these obligations. The encumbrance is not a contract, but ensures that the required funding is available. Accounts Payable pays invoices for CVOC. PAYMENT PROCESSING Vendors are instructed to send invoices directly to CVOC Accounts Payable for proper processing. This is the best way to ensure invoices are paid in a timely manner. Invoices will be entered by Accounts Payable. If after review of the invoice, the bill should not be entered/paid (due to a dispute with the vendor, etc.) the project shall notify Accounts Payable in a timely manner. In order to maintain a good payment record and to encourage the proper use of Purchase Orders, Accounts Payable will give the highest payment priority to original invoices supported by properly issued and approved Purchase Orders, and confirmation of receipt of goods and services. PAYMENT TERMS AND PENALTIES CVOC's standard for payment of vendor invoices is within thirty (30) days after receipt of the invoice REQUESTING NEW VENDORS If a vendor needs to be added, projects must ask the vendor to fill out a W-9. This process is administered by Accounts Payable, who will first verify whether the vendor already exists in the system and may also check several other sources (the Federal 'Do Not Use' list, US Treasury, etc.) before adding the new vendor. A signed W-9 form must be obtained from the vendor prior to payment to vendor. CharltableVentures Policies and Procedures SHIP TO LOCATIONS Projects are expected to select the appropriate 'ship to' address. Only a pre -established location can be selected by requester. PREPAID AND PARTIAL PAYMENT PURCHASE ORDERS The use of pre -paid 'check -enclosed' purchase orders is discouraged and requires advance authorization by CVOC. Such payments in advance, for receipt of goods places the project and CVOC at risk of loss if these goods are not received as ordered, or in an unsatisfactory condition. However, occasionally a vendor refuses to accept a CVOC Purchase Order without full or partial payment in advance. In order for a pre -payment to be considered, purchase order must be accompanied by documentation explaining the reason for pre -payment. The dollar amounts must be correct and include any handling or shipping charges. Documentation verifying the prices, such as a quote from the vendor, price list, vendor order form, or pro -forma invoice, must be provided. This documentation must also include evidence of the vendor's demand for pre -payment. INCORRECT OR DAMAGED SHIPMENTS If a shipment is received with incorrect or damaged goods, the packing material, packing slip, and/or shipping ticket should be saved. These may be needed if the items have to be returned or exchanged with the vendor. Adhere to the following to ensure incorrect shipments are handled appropriately: The project shall notify the vendor immediately in writing so that appropriate action may be taken such as issuing credit or providing a replacement. If the order has to be shipped back to the vendor, it should be packed in the original cartons and the vendor's process for return should be followed. The project should also accurately record this activity (i.e. number of items received, number of items returned, comments, etc.) CREDITS Credits may occur due to the receipt of defective merchandise, returned goods, discounts, or incorrect invoice payments. Unlike invoices, the application of credits is not simply a matter of verifying the facts on the memo and confirming that the subject goods or services have been rejected. Specific business and accounting questions may need to be resolved with the vendor before the credit is applied. Improperly applied credits are difficult to correct. If a project believes it is entitled to a credit from a vendor or receives a credit memo that is deemed to be valid, the project should contact Accounts Payable for assistance. All credit memos shall be sent to Accounts Payable for processing. DIRECT BILLING, HOUSE ACCOUNTS, CREDIT CARDS CVOC projects are not authorized to establish direct billing accounts, house accounts, or credit cards with any vendor in the name of CVOC. Projects are not authorized to accept offers for credit cards, charge accounts, or house accounts from vendors who increasingly send such advertisements to projects. Only authorized CVOC personnel may negotiate/set up credit agreements with vendors. Such requests should be routed to CVOC, who in limited instances will authorize projects to arrange direct billing with a vendor. 4 Charitable Ventures P� T r Omn� icon Policies and Procedures -- CAPITAL EQUIPMENT/ASSET TRACKING Capital Equipment/Asset is defined as property having a useful life of one year or more and a minimum acquisition cost of $2,500.00 per unit. Capital Assets must be inventoried and controlled in accordance with CVOC policy. Merchandise may be disposed of only in accordance with CVOC policy. When a Capital Asset becomes obsolete, proper notification must reach CVOC so the asset can be removed from the log and the tag number retired. The accounting department must be aware of capital asset retirements in order to remove the asset from the depreciation schedule and make the appropriate journal entries to the accounting general ledger. Proper notification should include the capital asset tracking number, a description of the asset and any proceeds gained from the sale of the asset if it is sold. The sales of the asset can only be done with CVOC's approval. An asset tag will be assigned to each capital asset by CVOC. CVOC accounting department will maintain a master list of all fixed assets and the exact location of the asset. Each time an employee moves a capital asset to a different location orjob site, the movement should be noted on the capital asset log. CVOC may track capital assets through site visits looking for damages, theft and other issues that could impair their functionality. Most of capital assets come with a manufacturer's warranty. All capital assets should be registered with the manufacturer and any employee using the asset should be given the manufacturer requirements for maintaining warranty compliance. Warranty information on all capital assets should be stored in a central location so it's easy to access in case you need warranty work. MS cnaritableventn n., Policies and Procedures I PARTICIPANT PROTECTION POLICY To maintain a safe environment for participants of all ages, Project Kinship abides by the following participant protection policies: • All Project Kinship staff/volunteers must submit to Live Scan fingerprinting and clear a Federal Bureau of Investigations background check. Any individuals who have a history of sexual offenses, crimes against children, or any other incidents that would pose a risk to participants will not be permitted on agency premises or allowed to engage with participants. • All Project Kinship staff/volunteers are mandated reporters and required by law to report any disclosed incidents of abuse, suicidal/homicidal ideation, and/or Tarasoff related threats to the proper authorities. Failure to report is subject to immediate dismissal and criminal prosecution when appropriate. • All Project Kinship staff/volunteers are encouraged to maintain clear and consistent communication boundaries with participants. Project Kinship staff/volunteers are discouraged from carrying on conversations with participants via text message as context and affect can be easily misconstrued. Physical touch, such as direct hugs, rubbing, or sitting in close proximity that necessitates touch, is highly discouraged as it may be unwelcomed or mistaken in nature by the recipient. Initiating any behavior that can be classified as flirting or sexual in nature with participants is strictly prohibited. Failure to redirect participants who are initiating such behavior is also prohibited. Failure to report ongoing exchanges, as a witness to or recipient of, may result in dismissal from the agency and appropriate legal consequences. • Project Kinship staff/volunteers are prohibited from being in a room or closed space alone with a participant, unless there are clear visual sight lines and/or others present within audible proximity to the interaction. • Project Kinship staff/volunteers are required to observe gender -specific staff -to - participant matching during transportation. It is prohibited for a female staff to transport a male participant without being accompanied by a male staff/volunteer and vice versa. Volunteers are prohibited from transporting participants at any time. • Project Kinship staff/volunteers are prohibited from engaging in any personal relationship with participants outside of work -related hours. This includes the exchange of personal cell phone numbers, befriending/accepting friend requests from participants on personal social media accounts, exchanging personal gifts, or meeting up with participants during non -work -related events. Project Kinship staff/volunteers are highly encouraged to set their personal social media account settings to "private". • Physical relationships between Project Kinship staff/volunteers and participants is strictly prohibited. Any incidents will be subject to immediate dismissal and criminal prosecution when appropriate. YSPN MEMBER PERFORMANCE PLAN 2019-2020 Charitable Ventures of Oranee Countv/Project Kinshin WIOA YOUTH POPULATION Youth Population Ages # of Youth to be Served In -School 16-18 4 Out -of -School (75% minimum) 16-24 16 TOTAL NUMBER OF YOUTH TO BE SERVED 20 PROJECTED ENROLLMENTS & EXPENDITURES (NOTE: 100%OF YOUTH MUST BE ENROLLED BY 2ND QUARTER-DECEMBER 31, 2018) Quarter # of Enrollments Estimated Expenditures per Quarter per Quarter 1't 10 $54,000 2"0 (100% Enrollment Required) 10 $54,000 3ra $32,000 4`h $20,000 TOTAL 1 20 $160,000 14 WIOA ELEMENTS PERFORMANCE MEASURES mark a "x" next to the elements provided in your (Projected Benchmarks subject to change program Baseline=BL ) X 1. Tutoring, study skills training, dropout prevention 1. %of Participants who are in education/training, strategies or in unsubsidized employment during the 2"a quarter after exit X 2. Alternative secondary school services or dropout recovery Benchmark: 66% X 3. Paid & unpaid work experience that have 2. %of Participants who are in education/training, academic and occupational components, which may or in unsubsidized employment during the 41h include: summer employment, pre -apprenticeship, quarter after exit internships & job -shadowing, or On -the -Job training Benchmark: 64% (20% of funds must be used for this element) X 4. Occupational skills training —priority for 3. The median earnings of Participants in recognized credentials aligned with sectors in- unsubsidized employment during the 2"a quarter demand after exit Benchmark: BL* *Pending further State and Federal guidance. X 5. Education offered concurrently with workforce 4. % of participants who, during the program, are preparation activities in education or training that leads to a recognized postsecondary credential or employment AND X 6. Leadership development -community service & peer centered activities who are achieving measurable skill gains Benchmark: BL* X 7. Supportive Services X 8. Adult mentoring *Pending further State and Federal guidance. X 9. Follow-up services for not less than 12 months S. % of Participants who obtain a recognized after exit (required) postsecondary credential or secondary diploma during participation OR within 1 year after exit X 10. Comprehensive guidance & counseling drug & alcohol, etc. Benchmark: 54% X 11. Financial literacy 6. Effectiveness in serving employers Benchmark: BL* X 12. Entrepreneurial skills training X 13. Labor marker information -career awareness and exploration *Pending further State and Federal guidance. X 14. Activities to help youth prepare for and transition to postsecondary education EXHIBIT B COMPLAINT HANDLING UNDER THE Workforce Innovation Opportunity Act Santa Ana Local Workforce Development Area Revised May 20, 2019 EXHIBIT C Table of Contents I. Information Regarding Complaints 3 A. Nondiscrimination and Equal Opportunity Complaints 3 1. Policy Statement 3 2. Civil Rights 4 3. Nondiscrimination laws under WIOA 4 4. How to File Your Complaint 5 B. Criminal Complaints 6 II. General Procedures for Handling Non -Criminal Violations of the Act 6 III. Procedures for Handling Complaints at the LWDA Level 8 IV. Procedures for Handling Complaints at the State Level 12 V. Procedures for Handling Discrimination Complaints by Participants 15 VI. Procedures for Handling Disability Complaints by Participants 17 GLOSSARY OF WIOA 2 EXHIBIT C Information Regarding Complaints A. Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment. In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and non-discrimination laws including, but not limited to: • Title VI of the Civil Rights Act of 1964 • Title VII of the Civil Rights Act of 1964 • The Age Discrimination Act of 1975, as amended • Section 503 of the Rehabilitation Act of 1973 • Section 504 of the Rehabilitation Act of 1973 • Title IX of the Education Amendments of 1972 • Section 188 of the Workforce Innovation Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. EXHIBIT C Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal Opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disability, national origin, sex, age, political affiliation, or beliefs. This means that — for any of the characteristics listed above: • You may not be denied the opportunity to enroll in WIOA. • No benefits or services may be denied you for discriminatory reasons. • You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. • You must be provided an equal chance to use all facilities available in the program. • Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3. Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons' age 40-70. The Rehabilitation Act of 1973 4 EXHIBIT C Prohibits discrimination based on disability. Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title VII of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no. 11246 as Amended by Executive Order No. 11375 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor Secretary's Order no. 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency Employment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened. d. Give the name and addresses of all persons who were present or who had anything to do with the matter. ...Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: s EXHIBIT C Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave.. NW Washington, D.C. 20210 Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment Opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present the facts in a case. YOUR CIVIL RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 (714)565-2600 B. Criminal Complaints In accordance with the WIOA and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." II. General Procedures for Handling Non -Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub EXHIBIT C recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non -criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A. The following principles and rules apply to all complaints at all steps of the complaint procedures: All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. 2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues. 3. Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4. Upon enrollment into employment or training, participants shall be provided with written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private -for -profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. EXHIBIT C A "participant", within the meaning of these procedures, is an individual who receives employment -training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of any employee who is not a participant, as defined herein. 5. If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Governor. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the LWDA grant recipient's procedures are not in compliance with the State's procedures. III. Procedures for Handling Complaints at the LWDA Level A. Receipt Complaints Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administration of programs in the LWDA. "LWDA level" encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated; EXHIBIT C e. Remedy sought by the complainant; and f. If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2. Informal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Request for Hearing a. As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Jennifer Sommers Sr. Personnel Analyst — EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714)647-5348 9 EXHIBIT C A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. 4. Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged violation(s) d. Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. B. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. EXHIBIT C 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5. The party involved should have the right to be represented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6. It is important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior to the conclusion of the hearing. 9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C. Issuance of Decision Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: 1. The name of the parties involved. 2. A statement of the alleged violation and issues related to the alleged violation. 3. A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action, if any, to be taken. 6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. 11 EXHIBIT C D. Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three- year period after the grant has been officially closed out. The Santa Ana LWDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private -for -profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer's grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employer's grievance procedure shall be provided to each participant upon enrollment in employment training. 2. Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed. 3. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits; and 4. Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV. Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints filed at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record 12 EXHIBIT C established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A. Form and Filing of Complaint. 1. Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2. Filing of Requests for State Review The State Review Panel shall review all LWDA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c. A copy of the decision d. Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought. 3. Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for Hearing at the State Level 13 EXHIBIT C If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: a. Full name, address, and telephone number of the LWDA b. Name, address, and telephone number of the LWDA C. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. A statement of basis for the request for hearing. 3. Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C. State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review. 14 EXHIBIT C Decisions issued by this panel, under the authority of the Governor, are final. D. Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing WIOA regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing. V. Procedures for Handling Discrimination Complaints by Participants. A. Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure under Section II (A). 15 EXHIBIT C PROCEDURES FOR HANDLING NON -CRIMINAL COMPLAINTS No later than 180 days of alleged discrimination Within 10 days of receipt of unsatisfactory decision or 10 days from date LWDA decision should have been issued. Handling of complaints filed at LWDA level arising in connection with WIOA programs operated by LWDAs Informal Resolution Process 0 0 0 Unsatisfactory Decision or LWDA Decision not issued within 60 days o Request for State Review w 0 0 a ti Governor's Decision issued by State Review Panel If no decision issued by State Review Panel Appeal to DOL 15 EXHIBIT C 2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with: Jennifer Sommers Sr. Personnel Analyst — EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 VI. Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be filed and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32. 1. Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR. 2. Complainants will be made aware of the 180 days requirement in which to file his/her complaint. A. Procedures at the LWDA Level 1. The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint. 2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s). The complainant has the right to be present and may be represented during the conference. 3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint. B. Procedures at the State Level 1. The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA. v EXHIBIT C 2. The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision. 3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review. 4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal his/her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. 18 EXHIBIT C PROCEDURES FOR HANDLING COMPLAINTS ON BASES OF DISABILITY I No later than 180 days of alleged discrimination Filed within 30 days of LW DA/State Decision or 90 days from date of initial filing of complaints Filing of complaint on the basis of Disability with LWDA Informal Resolution o If no resolution reached o Request for Hearing Notice of Hearing Hearing Conducted LWDA Decision o Unsatisfactory Decision or No Decision State Review Governor's Decision Appeal to Assistant Secretary Department of Labor 19 Day 1 Day/45 Day 60 Days EXHIBIT C GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT — A law passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT — An individual who applies to a subrecipient or contract for services provided under W IOA and who has not yet transitioned to the status of participant. ASSESSMENT — Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP), COMPLAINANT. GRIEVANT, OR AGGRIEVED PERSON — The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION — In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON -CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY — Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE — Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX. Individual "joint complaints" are normally investigated by EEOC unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. 20 EXHIBIT C JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT — Any applicant who has: (1) Been determined eligible for participation upon intake; and (2) Who is receiving subsidized employment, training or services (except post -termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services. 21 EXHIBIT C CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS LOANS and COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying." in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipient's shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure occurring on or before October 23, 1996, and of not less than $11,000 and not more than $110,000 for each such failure. Charitable _ . Ventures of Orange County Proiect Kinship Grantee/Contractor Organization Program Title I Signature Ted Kim, Chief Operating Officer Name of Certifying Official Signature EXHIBIT D Certification Regarding Drug -Free Workplace Requirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act. CERTIFICATION A. The contractor certifies that it will provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug -free awareness program to inform employees about — (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. I�:1.11-3ii� (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code) .the contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form. Date Program Operator Signature EXHiWT C DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG -FREE WORKPLACE REQUIREMENTS Name: Ted Kim, Chief Operating Officer Name of Contractor: Charitable Ventures of Orange County/Project Kinship Contractor Number: A-2019- Date: July 1, 2019 - June 30, 2020 The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): 2215 N. Broadway Suite 2 Santa Ana, CA 92706 Address EXP&3[,y E Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were published as Part VII of the May 16, 1988, Federal Register (Pages 19160-19211), (Before completing certification, read instructions which are an integral part of certification) 1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; b. Have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. C. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Charitable Ventures of Orange County/Proiect Kinship Grantee/Contractor Organization Ted Kim, Chief Operating Officer Name and Title of Official Authorized to Certify On Behalf of the Grantee May 21, 2019 Date Budget Form Administrative Total Program Cost Cost (Not --Total WIA Cost Match/In Kind Exceed 10%) Personnel Salaries 1. Case Manager (1.00FTE) _ $52,000.00 $52,000.00 2. Job Developer (0.25 FTE) $10,400.00 $10,400.00 . 3 - - 4 5 Personnel Benefits 1. Case Manager (1.00 FTE) -� �$7,800.00 $7,800.00 2, Job Developer (0.25 FTE) $1, 560.00 $1,560 00 4 - - -- - 5 Total Personnel Salaries & Benefits $0.00 $71,760.00 $71,760.00 $0.00 Operating Expenses Rent Utilities _. - -- Phones Internet Fees Parking Fees _ Security -- Maintenance. - -— --- - _ _ Insurance - -- _ Equipment rental fees* Equipment rental fees* Vehicle_ lease* - Office expenses (consumables) _ Accounting Services $1,110.00I $1,110.00'. - - - - Legl Services Auditing Services_ _ IndvectCost- $16,000.00' $16000.00 $16,00000 Staff Tra fining _ $1,020.00.. _ _ $1,020.00.. $1,590.00 Staff Conferences _ $1,590.00 Staff Travel/Mileage _ Participant Wages* $1,020.00'. $5050000 $7 000.00 $1,020.00._ $50,50000 _ $7,000 00 _ Supportive Services* _ _ _ Participant Incentives* $5 000.00 $5,000.00 Youth Conferences _ $1,800.w. $1,800.00. Follow -Up Services for 2020 $3,200.00 $3,200.00 Total Operating Expenses $16,000.00 $88,240.00 $88,240.00 $0.00 GRAND TOTAL wersonnei+operating) $16,000.00 $160,000.00 $160,000.00 EXHIBIT G Budget Form Budget Form _Instructions for YSPN Membership_ All costs related to the program activities described in the proposal must be included on the Budget Form. A budget narrative must be attached on a separate sheet of paper for all line items marked with an * asterisk. Personnel Salaries: List each individual position dedicated to this project. List title, percentage of full time equivalent (FTE) or the amount of time to be charged to this project. Benefits: List each individual position dedicated to this project. List title, percentage of full time equivalent (FTE) or the amount of time to be charged to this Rent or User Fee: Provide percent of office space that will be charged to this project. Describe how percentage was determined. Equipment Rental Fee (equipment may not be purchased): List items that will be used for this project. Provide percent of rental fee that will be charged to this project. Describe how percentage was determined. Vehicle Lease (vehicles may not be purchased): Provide list of vehicles dedicated for this project. Describe vehicle use and percentage of use that will be charged to this project. Describe how percentage was determined. Note: CONTRACTOR shall also obtain and Indirect Cost: Provide indirect cost rate plan, Participant Wages: Describe costs directly related to individual participants such as paid training and/or work experience. Include number of youth, hourly wage, benefits and bonuses. Include length of activity. Support Services: Attach policies and procedures for supportive services. Policy must include spending limits. Incentives: Indicate the type of payment, rate of payment and describe what youth must achieve to receive the incentive. This item may include fieldtrips and youth stipends. All items must listed and include cost details. States, local governments and non-profit institutions who receive $500,000 or more in federal funds in a fiscal year shall meet the audit requirements of the OMB Circular A-133, "Audits of States, and Local Governments and Non -Profit Institutions." EXHIBIT G BUDGET NARRATIVE Organization: Charitable Ventures of Orange County, fiscal sponsor of Project Kinship Please elaborate on the appropriate line item budget narrative how the program will fulfill at least 20% of funds will be used for work experience. 1. Personnel Salaries: • Case Manager (1.0 FTE) will be responsible for maintaining a caseload of 20 participants during all stages of Santa Ana WIB participation; maintaining participant files; developing Individual Service Plans with participants; monitoring participant progress; working with the Project Kinship Operations team to secure support service supplies, stipends, incentives, and wage contributions; serving as the agency representative to the Youth Service Provider Network. Salary is calculated as $25.00 per hour x 2,080 hours per year = $52,000. • Job Developer (.25 FTE) will be responsible for conducting testing with participants (i.e. TABE, career assessments); developing Individual Career Plans with participants; developing partnerships with employers; conducting workplace site visits; coordinating with facilitators for training series; collecting work experience documents; providing career coaching and work readiness workshops; and researching industry needs. Salary is calculated as $20.00 per hour x 2,080 hours per year x 25% = $10,400. • Total for Personnel Salaries is $62,400. 2. Personnel Benefits: • Benefits include: medical, vision, and dental insurance; Worker's Compensation; payroll fees; payroll taxes; and other Human Resources administrative support services. They are calculated at 15% of annual salary. • Case Manager (1.0 FTE) salary is $52,000 x 15% benefits = $7,800. Job Developer (.25 FTE) salary is $10,400 x 15% benefits = $1,560. • Total for Personnel Benefits is $9,360. 3. Rent: N/A to this proposed budget. 4. Utilities: N/A to this proposed budget. 5. Phones: N/A to this proposed budget. 6. Internet: N/A to this proposed budget. 7. Parking Fees: N/A to this proposed budget. 8. SecuritV: N/A to this proposed budget. 9. Maintenance: N/A to this proposed budget. 10. Insurance: N/A to this proposed budget. 11. Equipment Rental fees: N/A to this proposed budget. 12. Accounting Services: N/A to this proposed budget. 13. Vehicle Lease: N/A to this proposed budget. 14. Office Expenses (Consumables): • Office expenses include: TABE tests; case file folders; copy paper; workshop materials; and other office supplies needed for program operation. Cost is calculated at $55.50 per participant x 20 participants = $1,110. 15. Legal Services: N/A to this proposed budget. 16. Auditing Services: N/A to this proposed budget. 17. Indirect Cost: • Indirect costs cover: accounting, contract development, liability coverage, and administrative services. It is calculated at 10% of the total grant award = $16,000. 18. Staff Training: • Staff training includes fees for staff to become certified in the "Another Way ... Choosing to Change" curriculum by Licensed Clinical Social Worker and Retired Probation Officer Supervisor, Nada Yorke. Cost of training is $450 per staff x 2 staff = $900. • Staff training also includes fees for staff to become a trainer certified by the National Retail Federation to train and certify participants as Customer Service and Sales Certificate completers. Cost of trainer course is $120 per staff x 1 staff = $120. • Total staff training cost is $1,020. 19. Staff Conferences: • Staff conferences includes fees for staff to attend the California Workforce Association Annual Conference. Registration fees are calculated at $600 per staff x 2 staff = $1,200. • Staff conference costs also include cost of per diem $40 per staff x 2 staff x 3 days = $240 and rental of a van to transport staff and participants to and from the conference calculated at $50 per day x 3 days = $150. • Total staff training cost is $1,590. 20. Staff Travel/Mileage: • Project Kinship uses $.58 as its per mile reimbursement rate. Staff mileage is calculated at an average of $60 per month for the Case Manager (1.0 FTE) and $25 per month for the Job Developer (.25 FTE) x 12 months = $1,020. 21. Participant Work Experience Wages: • Work experience wages are calculated at $500 stipend x 4 participants completing a 7- week Silk Screening Training course (60 hours instruction/hands-on practice) _ $2,000. Work experience wages also include $250 stipend x 2 participants completing a 1-week Window Tinting Training course (40 hours instruction/hands-on practice) = $500. Work experience wages also includes a sliding scale wage incentive program with employers. Participants will be hired by employers. Project Kinship will pay a portion of the wages to the employer on a sliding scale until the employer is paying the full hourly wage of the participant. Sliding scale will be based on participants being paid $12 per hour. During the first 160 hours, Project Kinship will pay $8 per hour and the employer will pay $4 per hour. During the next 240 hours, Project Kinship will pay $6 per hour and employer will pay $6 per hour. During the next 120 hours, Project Kinship will pay $4 per hour and the employer will pay $8 per hour. After the completion of 520 hours, the employer will be paying the full wage of the participant. Wages are calculated at $3,200 per participant x 15 participants = $48,000. Total participant work experience cost is $50,500. 22. Supportive Services: • Supportive services include: bus passes ($4.50 one way; $45 for a 30-day youth bus pass; $65 for a 30-day adult bus pass); gas cards ($5 value for single trips or $50 value for 30-day use); as well as the purchase of participant specific needs such as uniforms, tools, textbooks, driver's education classes, clothing, etc. of various costs. • Supportive services are calculated at an average of $350 per participant x 20 participants = $7,000. 23. Participant Incentives: • Participant Incentives can be earned in the form of a $50 Visa Gift Card for completing various program outcomes including: obtaining employment; retaining employment; enrolling in education; retaining education (i.e. enrolling in second semester of college; obtaining passing grades); obtaining a Driver's License; completing the 6-week Work Readiness curriculum; earning an industry recognized certification; and/or being discharged from Probation or Parole. Participant Incentives are calculated at an average of $250 per participant x 20 participants = $5,000. 24. Youth Conference: • Youth conference costs include registration for participants to attend the California Workforce Association Annual Conference. Registration costs are $400 per participant x 3 participants = $1,200. • Youth conference costs also include per diem $40 per participant x 3 participants x 3 days = $360 as well as the cost of participating in other leadership opportunities, such as a policy advocacy workshops, the Project Kinship Annual Re-entry Conference, etc, estimated at a total of $240. • Total youth conference cost is $1,800. 25. Pertinent Forms to track Work Experience: • Project Kinship will be utilizing the following pertinent documents/forms to track work experience compensation for participants/employers involved in the sliding scale wage program: signed Memorandum of Understanding with employers; signed participant timesheets; participant evaluation form (completed by employer during first two weeks of employment); and employer evaluation form (completed by participant during first two weeks of employment). • Project Kinship will be utilizing the following pertinent documents/forms to track participant incentives: sign -in sheets from workshop series; copies of industry recognized certifications and/or high school diploma; copies of Driver's License; copy of education enrollment class schedule; copy of semester grades; copies of pay stubs; and Probation or Parole discharge letters. • See copies/examples of pertinent forms in Attachment J. 26. Subcontracting client services/activities: N/A to this proposed budget Assurances & Certifications Selected providers will be required to sign and submit "actual" assurances and certificates as required by the City of Santa Ana and the Workforce Development Board on all contracts. I recognize that I must give assurances for each item below. If I cannot, this proposal will be automatically rejected. Please initial each box. ® I am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner of this agency or business to submit this proposal. ® We are not currently on any Federal, State of California, or local Debarment list. ® We will provide records to show that we are fiscally solvent, if needed. ® We have, or will have, all of the fiscal control and accounting procedures needed to ensure that WIOA funds will be used as required by law and contract. ® We have additional funding sources and will not be dependent on WIOA funds alone. We do or will meet the applicable Federal, State, and local compliance requirements. These include, but are not limited to: ® Records accurately reflect actual performance. ® Maintain record confidentiality, as required. ® Reporting financial, participant, and performance data, as required. ® Comply with State and Federal fiscal and program activity audits. ® Complying with Federal and State non-discrimination provisions. ® Meeting requirements of Section 504 of the Rehabilitation Act of 1973. ® Meeting requirements of the American's with Disabilities Act of 1990. (submit completed survey) ® Meeting all applicable labor law, including Child Labor Law standards. ® Agree to provide a drug free workplace. ® Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability Coverage in the amount of $1,000,000.00 policy. ® Agree to provide all participants with Grievance Procedures. ® Agree to insure proposer's employees through Workers Compensation Insurance (including part-time employees) ® Procurement policies and procedures are in place and meet federal guidelines. We will not: ® Place a youth in a position that will displace a current employee. ® Use WIOA money to assist, promote, or deter union organizing. ® Use funds to employ or train of persons in sectarian activities. ® Use funds for youth in the construction, operation, or maintenance of any part of a facility to be used for sectarian instruction or religious worship. ® Use WIOA funds for activities that would interfere with or replace regular academic requirements for eligible youth who are not dropouts. ® Use WIOA funds to carry out programs funded under the School -to -Work Opportunities Act of 1994 unless the program(s) are only for youth eligible to participate under WIOA. ® Use WIOA money under this contract to purchase any equipment. I hereby assure that all of the above are true. Chief Name Officer Title Date EXHIBIT H 2019 ,ACOR" CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDNYYY) `..,.ram 05/02/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT ,NAME Rodrigo Banuelos _ ,_„ Dickerson Insurance Services, License #OM29112 (i NP, eaf)_(323) 45D-2374 _. _ (AID, N 1;__.. _. 1918 Riverside Drive EMAIL AODRess_ Rodrigo@dickersaD-9mup-Gom_.__.__ Los Angeles CA 90039 INSURER(S) AFFORDING COVERAGE NAIC N (323) 662-7200 INSURER A. Philadelphia Indemnity Insurance Compaq_ _ _ 21044 __ INSURED Charitable Ventures of Orange County INSURERS New York Marine & General Insurance Company 16608 1605 E. 17th Street, Suite 101 INSURER c :_ Santa Ana, CA 92705 INSURER D INSURER E: CO\/FRACFS CFRTIFICATF NIIMRFR• REVISION NIIMRFR� THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. "- - ADDL sUSR I POLICY EFF POLICY EXP . ILm WPEOF INSURANCE POLICY NUMBER 1 MMNONYYYI (MMoDNy"I LIMITS GENERAL LIABILITY EACH OCCURRENCE I S 1,000,000 x COMMERCIAL GENERAL LIABILITY DAMAGE rORENTED PREMISES i$100000 I_ V IY Be occrenoe) CLAIMS-MADC L` OCCUR MED ENE (Any ane parson) ', $ 5,000 _ A I PHPK1824618 05/2112018 07/15120191 PERSONAL a ADV INJURY . s 1 000,000 x Abfl MO BSlation Included GENERAL AGGREGATE s2,000,000 -tlCN'L AGGREBATE LIMIT APPLIES PER. PRODUCTS - COMP/OP AGO, i 5 2,000,000 X POLICY JE Dc 'Abuse & Molestation s 1,000,000 AUTOMOBILE LIABILITY _ V �� COMBINED SIN aLE LIMIT -U ac_ciden)_ ________ 5_1_,000,0.00_____, BODILY INJURY ANY AUTO (Per person) $ ALL OWNED BCH EDULED l BODILY INJURY (P de )� $ A _._ AUTOS . PHPK1824618 05/2112018107/15/2019 paoPEftW Dr.MAGE NON OWNED x HIRED AVTOS %� AUTOS _{PeLacrdent) s ... j Deductible s 1,000 UMBRELLA LIAB OCCUR r 1 EACH OOCURRCNCE S E%CESB LIAB CLAIMS -MADE AGGREGATE S DED RETENTIONS :5 WORKERS COMPENSATION UMITSJ OER B AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVL YIN WG201800011228 05111/2018 07115/2019 TORY EACH ACCIDENOFFICEIMEMBER RL — F E%OLUDED9Y N/A' y(MandnlaryleNH) DISEASE EAEMPLOYE E 1,000,000 Ryes, descnbe undo, !1ON OF OPERAMONS below. EL DISEASE POLICY LIMIT _. $ 1,000,000 IF— IF— I I ❑ESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (AHacb ACORDiD1,AddIllonal Remarks Schedule, if more space is rs,.Ied) The City of Santa Ana, it's officers, employees, agents, and representatives are named as additional insured in regards to General Liability. The City will be mailed 30 days written notice of policy cancellation. City Of Santa Ana SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFI THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED 20 Civic Center Plaza ACCORDANCE WITH THE POLICY PROVISIONS. Santa Ana, CA 92701 AUTHORVEDREPREBE TATIVE ©19 8-2010 ACORD CORE}QRATION rjphtsrq ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD �y ADDITIONAL INSURED ENDORSEMENT Insurance Company Philadelphia Indemnity Insurance Company This endorsement modifies such insurance as is offered by the provisions of Policy Number: PHPK1824618 relating to the following: 1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; it officers, employees, agents and representative are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective 05/28/2019 this endorsement form part of policy# PHPKI824618 Issued to (Name Insured) Charitable Ventures of Orange County Countersi ned b JZJ3aeu{.ePaa n ;� g YA.dxig�. /V . �l