HomeMy WebLinkAboutCALIFORNIA, STATE OF - DEPARTMENT OF TRANSPORTATION (CALTRANS) (6)INSURANCE NOT REQUIRED
WORK MAY PROCEED
CLERK OF COUNCIL
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PAWNI�UMEMENT NO. P51 Rev. 1 Adv Project ID Date:
to 1217000034 Location:
ADMINISTERING AGENCY -STATE AGREEMENT Project Number:
FOR STATE FUNDED PROJECTS NO 00289S E.A. Number:
Locode:
A-2015-179-11
June 7, 2019
12-ORA-0-SA
ATPL-5083(178)
5063
This Program Supplement, effective 12108/2016, hereby adopts and Incorporates into the Administering Agency -State
Agreement No. 00289S for Stale Funded Projects which was entered Into between the ADMINISTERING AGENCY and
the STATE with an effective dale of 01/19/10 and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. 2015-043 approved by the ADMINISTERING AGENCY on Aug 4, 2015 (See copy
attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION:
Civic Center Drive from Broadway to Santiago Street
TYPE OF WORK: Traffic circles, curb extensions, shared -lane markings, and left-tum
phasing
Estimated Cost
State Funds
Matching Funds _
STATE $3.729,000.00
LOCAL
OTHER
$3.729,000.00
$0.0c
$0.0(
yfN Ai
Kristine Ridge
City Manager
Acting Clerk of the Council
STATE OF
By .ii
Chief,
ce of Project Impie
Divi
n of Local Assistance
Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer _ _ Date _ /J3/ZD/i $3.729.000.00
Program Supplement 00.289S-P51 -RI -SERIAL Page 1 of 4
Kn ml UKLUINAL
Executed Copy to COTC
(M-30/Tl 1)
12-ORA-0-SA
ATPL•5063078)
SPECIAL COVENANTS OR REMARKS
1, A. This PROJECT will be administered in accordance with the applicable CTC STIP
guidelines and the Active Transportation Program guidelines as adopted or amended, the
Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines
(LAPG), and this PROGRAM SUPPLEMENT.
B. This PROJECT Is programmed to receive State funds from the Active Transportation
Program (ATP). Funding may be provided under one or more components. A
component(s) specific fund allocation Is required, In addition to other requirements, before
reimbursable work can occur for the component(s) identified. Each allocation will be
assigned an effective date and identify the amount of funds allocated per component(s).
This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible
PROJECT expenditures for the component(s) allocated. Unless otherwise determined,
the effective date of the component specific allocation will constitute the start of
reimbursable expenditures.
C. STATE and ADMINISTERING AGENCY agree that any additional funds made
available by future allocations will be encumbered on this PROJECT by use of a STATE -
approved Allocation letter and STATE Finance Letter. ADMINISTERING AGENCY
agrees that STATE funds available for reimbursement will be limited to the amount
allocated by the California Transportation. Commission (CTC) and/or the STATE,
D. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may approve
supplementary -allocations, time extensions, and fund transfers between components,
Funds transferred between allocated project components retain their original timely use of
funds deadlines, but an approved time extension will revise the timely.use of funds criteria
for the component(s) and allocation(s) requested. Approved supplementary allocations,
time extensions, and fund transfers between components made after the execution of this
PROGRAM SUPPLEMENT will be documented and considered subject to the terms and
conditions thereof. Documentation will consist of a STATE approved Allocation Letter,
Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate.
E. This PROJECT is subject to the timely use of funds provisions enacted by the Active
Transportation. Program guidelines, as adopted or amended, and by approved CTC and
State procedures as outlined.below.
Funds allocated for the environmental & permits (E&P), plan specifications & estimate
(PS&E), and right-of-way components are available for expenditure until the end of the'
second fiscal year following the year in which the funds were allocated.
Funds allocated for the construction component are subject to an award deadline and
contract completion deadline. ADMINISTERING AGENCY agrees to award the contract
within 6 months of the construction fund allocation and to complete and accept the
construction within 36 months of award,
F. Award information shall be submitted by the ADMINISTERING AGENCY to the District
Program Supplement 00-2893-P51-R1- SERIAL Page 2 of 4
12-ORA-0-SA
ATPL5063(178)
SPECIAL COVENANTS OR REMARKS
Local Assistance Engineer Immediately after project contract award and prior to the
submittal of the ADMINISTERING AGENCY'S first Invoice for the construction contract.
Failure to do so will cause a delay in the State processing of Invoices for the construction
phase,
G. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits
(E&P), plans specifications & estimate (PS&E), and right-of-way costs no later than 180
days after the end of last eligible fiscal year of expenditure. For construction costs, the
ADMINISTERING AGENCY has 180 days after project completion or contract acceptance
to make the final payment to the contractor prepare the final Report of Expenditures and
final invoice, and submit to STATE for verification and payment.
H. ADMINISTERING AGENCY agrees to submit the final report documents that
collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of
PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report
of Expenditures" within 180 days of PROJECT completion will result in STATE imposing
sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM and the
Active Transportation Program (ATP) Guidelines.
I. ADMINISTERING AGENCY Indirect costs, as defined In 2 CFR, Part 200, Uniform
Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards,
to be claimed must be allocated in accordance with an Indirect Cost Allocation Plan
(ICAP), submitted, reviewed, and approved in accordance with Caltrans Audits and
Investigations requirements which may be accessed at: www.dot.ce,gov/hq/audits/.
ADMINISTERING AGENCY agrees to comply with, and require all sub -recipients and
project sponsors to comply with 2 CFR, Part 200, Uniform Administrative Requirements,
Cost Principles and Audit Requirement for Federal Awards, and all applicable Federal
and State laws and regulations.
ADMINISTERING AGENCY agrees, and will assure that its contractors and
subcontractors will be obligated to agree, that Contract Cost Principles and Procedures,
48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, at seq„ and all
applicable Federal and State laws and regulations, shall be used to determine the
allowability of individual PROJECT cost items.
Any Fund expenditures for costs for which ADMINISTERING AGENCY has received
payment or credit that are determined by subsequent audit to be unallowable under 2
CFR, Part 200, or 48 CFR, Chapter 1, Part 3, are subject to repayment by
ADMINISTERING AGENCY to STATE. Should ADMINISTERING AGENCY fail to
reimburse Funds due STATE within 30 days of demand, or within such other period as
may be agreed in writing between the Parties hereto, STATE is authorized to intercept
and withhold future payments due ADMINISTERING AGENCY from STATE or any third -
party source, including, but not limited to, the State Treasurer, the State Controller, and
the California Transportation Commission.
Program Supplement 00.289S-P51 -RI - SERIAL Page 3 of 4
12.ORA-0SA
ATPLS063(178)
SPECIAL COVENANTS OR REMARKS
J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to
comply with all reporting requirements In accordance with the Active Transportation
Program guidelines, as adopted or amended.
K. This PROJECT has received funds from Active Transportation Program (ATP). The
ADMINISTERING AGENCY agrees to administer the project in accordance with the CTC
Adopted SB1 Accountability and Transparency Guidelines.
Program Supplement 00.289S-PSI-R1-SERIAL Page 4 of 4
0124/1 a L8
RESOLUTION NO.2015-043
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR
OF THE PUBLIC WORKS AGENCY TO EXECUTE ALL
PROGRAM SUPPLEMENT AGREEMENTS REQUIRED BY
ADMINISTERING AGENCY -STATE MASTER
AGREEMENT FOR STATE FUNDED PROJECTS
BETWEEN THE CITY OF SANTA ANA AND THE STATE
OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA, AS
FOLLOWS:
Section • The City Council of the City of Santa Ana hereby finds, determines and
declares as follows:
A. The Legislature of the State of California has enacted legislation by which
certain State funds are made available for use on local transportation
related projects of.public entitles qualified to act as recipients of these
State funds.
B. The City of Santa Ana ("City") has an existing Administering Agency -State
Master Agreement No. 002898 ("Master Agreement!) with the California
Department of Transportation ("CalTrans") that was revised on January
19, 2010. This Agreement provides for the City to receive reimbursement
for such State funded projects,
C. During the term of the Master Agreement, program supplement
agreements are required in order for the City to receive and administer the
reimbursement of funding for State funded projects.
D. The execution of this resolution authorizing the Executive Director of the
Public Works Agency to execute all program supplements is necessary in
order for the City to receive and administer the reimbursement of funding
for State funded projects.
Section 2: The City Council hereby authorizes the Executive Director of the Public
Works Agency to execute all program supplements agreements required by the
Administering Agency -State Agreement for State Funded Projects;
Section 3: This Resolution shall take effect Immediately upon its adoption by the
City Council, and the Clerk of the Council shall attest to and certify the vote adopting
this Resolution.
Resolutlon No, 2015-043
Page 1 of 2
ADOPTED this 4s' day of August, 2016
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By: az- vQ
Lisa Storck
Assistant City Attorney
AYES: Councllmembers:
NOES: Counclimembers:
incent Sarmiento, Mayor Pro Tem
for Miguel A. Pulido, Mayor
Amezcua Benavides, Rayne, Sarmiento (4)
None(0)
ABSTAIN: Councllmembers: None (0)
NOT PRESENT: Counciimembers: Martinez, Pulido. Tinalero l3
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, MARIA D, HUIZAR, Clerk of the Council, do hereby attest to and certify the attached
Resolution No. 2015-043 to be the original resolution adopted by the City Council of the
City of Santa Ana on August 4, 2015.
Date: �I -'
Resolution No. 2015.043
Page 2 of 2
77Af-. <3,iYG
Clerk of the Council