HomeMy WebLinkAbout22B - PIPE BURSTING SYSTEMREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 20, 2019
TITLE:
AWARD CONTRACTS TO DITCH WITCH
WEST FOR PIPE BURSTING SYSTEM
AND RELATED MATERIALS IN AN
AMOUNT NOT TO EXCEED $107,744
(SPECIFICATION NO. 19-053)
(NON -GENERAL FUND)
(STRATEGIC PLAN NO. 6,2)
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 161 Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
�aeo� FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
1. Authorize one-time purchase and payment of purchase order to Ditch Witch West for a
HammerHead pipe bursting system for a total amount not to exceed $32,744, subject to non -
substantive changes approved by the City Manager and City Attorney.
2. Award a blanket order contract to Ditch Witch West for pipe bursting materials for a two-year
period beginning September 1, 2019, and expiring August 31, 2021, with provisions for three
one-year renewals exercisable by the City Manager, in an annual amount of $15,000, for a total
amount not to exceed $75,000, to be paid with Sanitary Sewer Service funds, subject to non -
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Sewer Lateral Repair Program provides for the repair or replacement of
sewer laterals from the edge of the property's owner property line to where it connects to the public
sewer main in the street. Pipe bursting is a well -established trenchless method that is widely used
for the replacement of deteriorated pipes with a new pipe of the same or larger diameter. The Public
Works Agency relies on pipe bursting in conjunction with sewer lateral lining as economic pipe
replacement procedures that reduce service disruption to residents and businesses.
The Notice Inviting Bids was advertised on May 24, 2019, on the City's online bid management and
publication system. A summary of the Invitation for Bids and bids received are as follows:
22B-1
Award Contract for HammerHead Pipe Bursting System and Related Equipment
August 20, 2019
Page 4
157 Vendors notified
8 Santa Ana vendors notified
11 Vendors downloaded the bid packet
2 Bids received
0 Bids received from Santa Ana vendors
Two bids were received and opened on June 20, 2019, and evaluated. Bid results are as follows:
Bidder
Location
Amount
Ditch Witch West
Corona
$47,163.57
LotusUSA, Inc.
Santa Clarita
$68,834.19
The bid received from Ditch Witch West was the lowest, is responsive to specifications, and meets
the City's requirements. The annual amountfor pipe bursting materials is based on staffs projection
for Fiscal Year 2019-20 expenditures.
Outreach Efforts
The Purchasing Division advertised this project on the City's online bid management and
publication system, which directly notified eight Santa Ana vendors. None downloaded or submitted
a bid packet for consideration.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding for the initial two-year term, FY 2019-20 through FY 2020-21, and three subsequent one-
year renewal periods will be budgeted and made available in the account specified below:
22B-2
Award Contract for HammerHead Pipe Bursting System and Related Equipment
August 20, 2019
Page 4
Fiscal Year
Accounting
Fund
Account Unit, Account
Amount
Unit -Account #
Description
Description
05617640-
Sanitary Sewer
Sanitary Sewer Service,
FY 2019-20
63001
Service
Miscellaneous Operating
$47,744
Expenses
05617640-
Sanitary Sewer
Sanitary Sewer Service,
FY 2020-21
63001
Service
Miscellaneous Operating
$15,000
Expenses
05617640-
Sanitary Sewer
Sanitary Sewer Service,
FY 2021-22
63001
Service
Miscellaneous Operating
$15,000
Expenses
05617640-
SanitarySewer
Sanitary Sewer Service,
FY 2022-23
63001
Service
Miscellaneous Operating
$15,000
Expenses
05617640-
SanitarySewer
Sanitary Sewer Service,
FY 2023-24
63001
Service
Miscellaneous Operating
$15,000
Expenses
Total
$107,744
APPROVED AS TO FUNDS AND ACCOUNTS:
Fuad`Sweiss, PE, PLS Kathryn Downs, CPA
Executi Director Executive Director
Public rks Agency Finance and Management Services Agency
FSS/NS/KR/KL/sp
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