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HomeMy WebLinkAbout25A - AGMT COMMUNITY BENEFITREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 20, 2019 TITLE: APPROVE COMMUNITY BENEFIT AGREEMENTS WITH NATI'S HOUSE, SANTA ANA XTREME, AND WISEPLACE FOR FISCAL YEAR 2019-2020 FOR A TOTAL AMOUNT OF $110,000 (STRATEGIC PLAN NOS. 1,6; 2,2; 5,4;) CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 1n Reading ❑ Ordinance on 2°d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO EM_�FILE NUMBER n 1 RECOMMENDED ACTION Authorize the City Manager and the Clerk of the Council to execute agreements with the following non-profit organizations to provide community benefit programs during the period of August 20, 2019 through June 30, 2020 in a total amount not to exceed $110,000, subject to non -substantive changes approved by the City Manager and City Attorney: Nati's House (dba, Neutral Ground) to provide after school programming and mentoring to youth focusing on violence prevention, gang intervention, restorative practices, mentoring, and drug and alcohol prevention, in the amount of $50,000; Santa Ana Xtreme Softball to provide youth softball team that develops female athletes as future civic leaders through self-discipline, hard -work and important life lessons in the amount of $30,000; c. WISEPIace to provide programs that help transition unaccompanied homeless women back to self-sufficiency and reunite them with their families in the amount of $30,000. DISCUSSION On July 2, 2019 City Council approved the adoption of the City Budget ordinance to include General Fund modifications as directed by Council on June 18, 2019 that include the following: A. One-time appropriation of $110,000 to the Community Development Block Grant (CDBG) budget for three nonprofit organizations that did not receive CDBG funding for FY 2019-2020 (Nati's House, Santa Ana Xtreme and WISEPIace). 25A-1 Community Benefit Agreements with Nati's House, Santa Ana Xtreme and WISEPIace August 20, 2019 Page 2 Nati's House, Santa Ana Xtreme and WISEPIace had applied for funding through the Community Development Block Grant (CDBG) program for FY 19 — 20. However, there was insufficient CDBG program funding to award funds to these three additional organizations. As such, City Council approved a one-time appropriation on July 2, 2019 to fund these three additional programs. Following this appropriation, staff have prepared community benefit agreements with Nati's House, Santa Ana Xtreme and WISEPIace for review and approval by City Council (Exhibit 1, 2, and 3). The federal regulations for the CDBG program will not apply to these three programs because the funding is not going to be from the CDBG program. However, staff will administer, oversee and monitor these three programs using the same policies and procedures as the other CDBG-funded programs approved by City Council on June 18, 2019. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's effort to meet: • Goal # 1 - Community Safety, Objective #6 (Enhance Public Safety integration, communications and community outreach), Strategy F (The Santa Ana Police Department will collaborate with the Orange County Probation Department, Orange County Healthcare Agency caseworkers, business community, and associated non-profit organizations to assist in re-entry of recently released offenders into the community); Goal # 2 - Youth, Education, Recreation, Objective #2 (Expand youth programing), Strategy A (Focus resources on quality youth engagement, enrichment and education programs through community center, libraries and after -school programs during out -of - school hours), and Strategy B (Expand the youth sports program so that youth recreational opportunities are established year-round); Goal # 5 - Community Health, Livability, Engagement & Sustainability, Objective #4 (Support neighborhood vitality and livability), Strategy D (Implement new Neighborhood Improvement Initiatives focusing on residential areas that have been adversely affected by disinvestment and decline. Program and services from a variety of resources will be utilized to achieve positive and sustainable improvements), and Objective #6 (Focus projects and programs on improving the health and wellness of all residents), Strategy C (Integrate a variety of health and wellness programs into existing programming at each of the city's community/recreation centers). FISCAL IMPACT Funds are available in the Economic Development, Payment to Sub -agent account (no. 01118810-69135) for expenditure in FY 19-20 as follows: 25A-2 Community Benefit Agreements with Nati's House, Santa Ana Xtreme and WISEPIace August 20, 2019 Page 3 Fiscal Accounting Unit Fund Description Accounting Unit, Account Amount Year — Account # Description FY19-20 01118810-69135 General Fund Economic Development, $110,000 Payment to Sub -agent APPROVED AS TO FUNDS AND ACCOUNTS: Steven A. Mendoza Kathryn Dolkns, CPA t0 Executive Director Executive Director Community Development Agency Finance and Management Services Agency Exhibits: 1. Community Benefit Agreement with Nati's House 2. Community Benefit Agreement with Santa Ana Xtreme 3. Community Benefit Agreement with WISEPIace 25A-3 25A-4 EXHIBIT 1 CITY OF SANTA ANA COMMUNITY BENEFIT AGREEMENT WITH NATI'S HOUSE (DBA NEUTRAL GROUND) 1. PARTIES AND DATE This Community Benefit Agreement ("Agreement") is entered into on August 20, 2019, by and between the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City") and Nati's House (dba, Neutral Ground), a California non-profit organization ("Recipient"). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding to assist Recipient in providing after school programming and mentoring to youth focusing on violence prevention, gang intervention, restorative practices, mentoring, and drug and alcohol prevention. Recipient also provides street outreach and programming for parents and community ("Community Benefit"). The parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding for such program. 2.2 Public Purpose. The City believes there is a public purpose in supporting the Community Benefit because it will assist City residents with providing a healthy activity and training in an atmosphere of community participation. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERMS AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with Fifty -Thousand Dollars ($50,000.00) because the City has determined that there is a public purpose to be served in supporting the Community Benefit. Such funds shall be expended by Subrecipient on or before June 30, 2020. The funds shall be disbursed by City to Subrecipient on a quarterly basis subject to and upon receipt and approval of a complete quarterly activity report from Subrecipient, with the final payment subject to the satisfaction of the condition precedent of submittal of complete reporting information due on or before July 15 of the applicable funding year, as hereinafter more fully set forth. SUBRECIPIENT shall be obligated to perform such duties as would normally extend beyond the term, including, but not limited to, obligations with respect to indemnification, audits, reporting, data retention/reporting, and accounting. Failure to provide any of the required documentation and reporting will cause CITY to withhold all or a portion of a request for reimbursement, or return the entire reimbursement package to SUBRECIPIENT, until such documentation and reporting has been received and approved by CITY. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement, and set forth in greater detail in Exhibit A ("Scope of Services") attached hereto and incorporated herein by reference. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 25A-5 EXHIBIT 1 3.2 Term; Termination of Agreement. This Agreement shall take effect on August 20, 2019 and remain in effect through June 30, 2020. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.3 Insurance. Prior to undertaking performance of work under this Agreement, Recipient shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Recipient shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Recipient's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $1,000,000 in the aggregate. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Recipient, if Recipient has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Recipient agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Recipient is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Recipient pursuant to this section: (i) Recipient shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. 2 25A-6 ONM Mimi (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. f. If Recipient fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Recipient's right to be paid for its time and materials expended prior to notification of termination. Recipient waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 3.4 No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient' own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient' obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Records. Recipient shall keep records and invoices in connection with the work to be performed under this Agreement. Recipient shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Recipient under this Agreement. All such records and invoices shall be clearly identifiable. Recipient shall allow a representative of the City to examine, 3 25A-7 EXHIBIT 1 audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Recipient shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Recipient under this Agreement. 3.7 Conflict Of Interest Clause. Recipient covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 3.8 Independent Contractor. Recipient shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Recipient performs the services which are the subject matter of this Agreement; however, the services to be provided by Recipient shall be provided in a manner consistent with all applicable standards and regulations governing such services. Recipient shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 3.9 Assignment. Inasmuch as this Agreement is intended to secure the specialized services of Recipient, Recipient may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Recipients retained by City. 3.10 Exclusivity and Amendment. This Agreement represents the. complete and exclusive statement between the City and Recipient, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Recipient. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Recipient or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 3.11 Discrimination. Recipient shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Recipient affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 3.12 Jurisdiction — Venue. This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties 4 25A-8 4040111-.1161 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Daisy Gomez Kristine Ridge Clerk of the Council City Manager APPROVED AS TO FORM: "RECIPIENT" Nati's House dba Neutral Ground SONIAR. CARVALHO City A7�W/L- Ryan(qddge By: ame: ahvi ad Alvarado Assis t Cit Attorney itle: Executive Director RECOMMENDED FOR APPROVAL Steven A. Mendoza Executive Director Community Development Agency 25A-9 EXHIBIT 1 City of Santa Ana CDBG Scope of Work Program Year 2019-20 (July 1, 2019 - June 30, 2020) Name of Organization Nati's House (dba Neutral Ground) Name of Funded Program Neutral Ground . Annual Accomplishment Goal be served Schedule of Performance Unduplicated (estimated) Participants Quarter 1: JUL 1 - SEP 30 18 Quarter 2: OCT 1 - DEC 31 19 Quarter 3: JAN 1 - MAR 31 19 Quarter 4: APR 1 - JUN 30 19 75 Program and Funding Description the 12-month contract period. 100%1 751 Low Income Participants 1 100% Estimated Invoicing $ 12,500.00 $ 12,500.00 $ 12,500.00 $ 12,500.00 $ 50,000.00 I tirouna provides gang prevention and intervention, and positive youth mming and mentoring through a multi -prong approach. Through City Funds, I Ground will provide a variety of services and programming after -school to students. In addition, Neutral Ground has highly -skilled Community -ntion Workers that provide street outreach and first responder services to the ter -school services are offered 6 days a week After school and intervention services rered 7 days a week with most students accessing services at least weekly. ogramming, services, and interventions are offered in multiple, tiered ways in order most directly affect the student. Group programming is offered after -school in the rms of group mentoring, restorative justice circles, community service, and special esentations or events. One on one case management, violence intervention, gang ;engagement, and mentoring is consistently offered, and usually accessed at least weekly. Street outreach and home visits are also conducted as needed. Neutral ound has seen the impact that consistent and quality after -school case management s in the success of a project. Accordingly, Neutral Ground interventionists are tined heavily in the case management process because it is important to establish a Iture of accountability and performance. Staff assesses students based on their level need for intensive after -school case management, and provide case management rvices as appropriate. Each student served will have their own individual case file th relevant information, and every contact with that student will be entered into se notes on a consistent basis. Staff will work with students after school to identify tential barriers to their success at school and outside of school. Upon identification any barriers, services and/or referrals to community partners will be made in order mitigate the barriers. Neutral Ground staff will offer three different types of EXHIBIT 1 .enced-based mentoring practices. This will provide different levels of engagement intensity that will accommodate each student's unique emotional and social Is. The three -different evidence based mentoring practices are as follows: 1. Staff offer one-on-one mentoring after school to youth on a daily basis. 2. Group storing opportunities through circles and breakout groups will encourage tents' positive behavioral growth through both an adult staff facilitator as well as high peer -to -peer interactions. 3. Service -based mentoring will be provided high other venues, such as after school community service projects, or post- indary education linkages. idividual case management and mentoring will be student -led with an adult. This will •eate a dynamic that will encourage students to disclose information and seek out the eutral Ground staff member with whom they have the most connection. Neutral round staff will meet after school, at least weekly, to discuss students' progress in rder to provide support to each other as well as to provide organizational knowledge could another staff member need to step in, support and help serve the student. All :aff members are trained in restorative practice circles, including Victim -Offender the the Office of Juvenile Justice and EXHIBIT 1 FISCAL YEAR 2019-2020 PROGRAM BUDGET Organization Name Nati's House dba Neutral Ground Program Name Neutral Ground EXPENDITURES Enter budget categories and projected expenditures for the proposed program: Category Expenditures Funded By Santa Ana CDBG Expenditures Funded By Other Sources Program Budget Total Organization Budget Administrative Staff Salaries no Benefits $6,032 $6,032 $ 6,032 Program Staff Salaries & Benefits $31,500 $31,500 $ 31,500 Direct Program Supplies $7,423 $7,423 $ 7,423 Mileage for Home Visits $500 $500 $ 500 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 TOTAL Direct Costs $45,455 $0 $45,455 $45,455 Indirect Costs 10% $4,546 $4,546 TOTAL -BUDGET $50,001 $0 $50,001 $45,455 Indirect cost rate: 10% Non -Federal entity without federaly recognized negotiated indirect cost rate, will charge a de minimis rate of 10% of modified total direct costs. PROGRAM RESOURCES LIST ALL OTHER PROGRAM RESOURCES FOR 2019-2020 Funding Source Total n I otal listed above. FUNDING SOURCE I AMOUNT Santa Ana CDBG 1 $ 50.000 TOT EXHIBIT 1 2019-2020 CDBG BUDGET LINE ITEMS ADMINISTRATIVE STAFF Position Title Annual Salary & Benefits CDBG Funds Requested Description President $ 60,116 $ 6,032 .10%Admin PROGRAM STAFF Position Title Annual Salary & Benefits CDBG Funds Requested Description Program Director $ 60,116 $ 15,000 .23% FTE Ow $ 40,000 $ 16,500 .40% FTE CONTRACTUAL/PROFESSIONAL SERVICES Type of Service Contract Amount CDBG Funds Requested Description OTHER LINE ITEMS Line Item Program Amount CDBG Funds Requested Description Direct Program Supplies $ 12,000 $ 7,423 Supplies tied directly to participant programining Mileage for Home Visits $ 500 $ 500 Mileage PAP"',,�I F 25A-14 1:►:40611:1166 CITY OF SANTA ANA COMMUNITY BENEFIT AGREEMENT WITH SANTA ANA XTREME SOFTBALL 1. PARTIES AND DATE This Community Benefit Agreement ("Agreement") is entered into on August 20, 2019, by and between the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City") and Santa Ana Xtreme Softball, a California non-profit organization ("Recipient"). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding to assist Recipient in operating a youth softball team that develops female athletes as future civic leaders through self-discipline, hard -work and important life lessons ("Community Benefit"). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding for such program. 2.2 Public Purpose. The City believes there is a public purpose in supporting the Community Benefit because it will assist City residents with providing a healthy activity and training in an atmosphere of community participation. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERMS AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with Thirty -Thousand Dollars ($30,000.00) because the City has determined that there is a public purpose to be served in supporting the Community Benefit. Such funds shall be expended by Subrecipient on or before June 30, 2020. The funds shall be disbursed by City to Subrecipient on a quarterly basis subject to and upon receipt and approval of a complete quarterly activity report from Subrecipient, with the final payment subject to the satisfaction of the condition precedent of submittal of complete reporting information due on or before July 15 of the applicable funding year, as hereinafter more fully set forth. SUBRECIPIENT shall be obligated to perform such duties as would normally extend beyond the term, including, but not limited to, obligations with respect to indemnification, audits, reporting, data retention/reporting, and accounting. Failure to provide any of the required documentation and reporting will cause CITY to withhold all or a portion of a request for reimbursement, or return the entire reimbursement package to SUBRECIPIENT, until such documentation and reporting has been received and approved by CITY. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement, and set forth in greater detail in Exhibit A ("Scope of Services") attached hereto and incorporated herein by reference. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 25A-15 EXHIBIT 2 3.2 Term; Termination of Agreement. This Agreement shall take effect on August 20, 2019 and remain in effect through June 30, 2020. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.3 Insurance. Prior to undertaking performance of work under this Agreement, Recipient shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Recipient shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Recipient's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $1,000,000 in the aggregate. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Recipient, if Recipient has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Recipient agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Recipient is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Recipient pursuant to this section: (i) Recipient shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be famished to the City upon execution of this Agreement and shall be approved by the City. 2 25A-16 EXHIBIT 2 (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. f. If Recipient fails or refuses to produce or maintain the insurance required by this section or fails or refuses to famish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Recipient's right to be paid for its time and materials expended prior to notification of termination. Recipient waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 3.4 No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient' own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient' obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Records. Recipient shall keep records and invoices in connection with the work to be performed under this Agreement. Recipient shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Recipient under this Agreement. All such records and invoices shall be clearly identifiable. Recipient shall allow a representative of the City to examine, 3 25A-17 EXHIBIT 2 audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Recipient shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Recipient under this Agreement. 3.7 Conflict Of Interest Clause. Recipient covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 3.8 Independent Contractor. Recipient shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Recipient performs the services which are the subject matter of this Agreement; however, the services to be provided by Recipient shall be provided in a manner consistent with all applicable standards and regulations governing such services. Recipient shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 3.9 Assignment. Inasmuch as this Agreement is intended to secure the specialized services of Recipient, Recipient may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Recipients retained by City. . 3.10 Exclusivity and Amendment. This Agreement represents the complete and exclusive statement between the City and Recipient, and supersedes any and all other agreements, oral or written, between the parties. hi the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Recipient. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Recipient or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 3.11 Discrimination. Recipient shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Recipient affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 3.12 Jurisdiction — Venue. This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties 2 25A-18 EXHIBIT 2 further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 3.13 Professional Licenses. Recipient shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Recipient shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 3.14 Entire Contmct/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.15 Authority to Enter Agreement. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Daisy Gomez Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attomp." 0 Attorney FOR APPROVAL Steven A. Mendoza Executive Director Community Development Agency CITY OF SANTA ANA Kristine Ridge City Manager "RECIPIENT' Santa Ana Xtreme I)i ie: Maquivi De La Rosa Title: Executive Director 25A-19 EXHIBIT 2 City of Santa Ana Scope of Work Program Year 2019-20 (July 1, 2019 - June 30, 2020) Name of Organization Santa Ana Xtreme Softball Name of Funded Program Santa Ana Xtreme Fastpitch Annual Accomplishment Goal Unduplicated Participants antici ated to be served duringthe 12-month contract period. 45 TOTAL 45 Santa Ana Participants 100%1 1 451 Low Income Participants 100% Schedule of Performance (estimated) Quarter 1: JUL 1 - SEP 30 Quarter 2: OCT 1 - DEC 31 Quarter 3: JAN 1 - MAR 31 Quarter4: APR 1 -JUN 30 Unduplicated Estimated Participants Invoicing 11 $ 7,500.00 11 $ 7,500.00 12 $ 7,500.00 11 $ 7,500.00 45 $ 30,000.00 We provide a safe structured environment that teaches young female athletes how to play the game of softball at an elite level in preparation for High School and College participation as a student athlete. This is done be providing group and one-on-one lessons for each players various needs. In addition, to providing homework assistance, time management skills, preparation for various college entry requirements (SAT, ACT, etc.), financial aid applications, college entry applications, early college acceptance and finding colleges that will provide financial scholarships to each players unique financial situation. If additional finances can be secured for our program, we would provide tutoring, test taking preparation skills, screen for test anxiety and additional college entry test preparation. One of the organizations primary goals is to help these female youths develop their interpersonal and communication skills along with self-discipline and teamwork. In hopes they will one day become future civil leaders that will give back to their community. The organization also takes these female athletes to college recruiting events throughout the United States to college recruiting events and functions to help increase their chances of being accepted to a college of their choice. The frequency of our programs services are 3-4 times weekly. Our target population is female youths in the city of Sant, Ana. It is primarily done in a group setting, but various times throughout the year it will be done on a one-on-one basis when extra help is needed or if that will be the most productive for the individual in need of additional help. 2H'TLO EXHIBIT 2 Organization Name FISCAL YEAR 2019-2020 PROGRAM BUDGET Xtreme Softball Program Name Santa Ana Xtreme Fastpitch EXPENDITURES Enter budget categories and projected expenditures for the proposed program: Slaries no benefits Category Expenditures Funded By Santa Ana City Funds Expenditures Funded By Other Sources Program Budget Total Organization Budget Administrative Staff Salaries $8,273 $ 6,000 $14,273 $ 15,000 Program Staff Salaries & Benefits $15,000 $ 10,000 $25,000 $ 25,000 Contractual/Professional Services $1,000 $ 400 $1,400 $ 1,400 Field Fees $2,000 $ 2,000 $4,000 $ 6,000 Travel (4 coachs) $0 $0 Equipment $0 $0 Tournament & Friendly Games $0 $0 Business License, Insurance $1,000 $1,000 Office Supplies $0 $0 Uniforms $0 $0 TOTAL Direct Costs $27,273 $18,400 $45,673 $47,400 Indirect Costs 10% $2,727 $2,727 TOTAL BUDGET $30,000 $18,400 $48,400 $47,400 * Indirect cost rate: 10% Non -Federal entity without federaly recognized negotiated indirect cost rate, will charge a de minimis rate of 10% of modified total direct costs. PROGRAM RESOURCES LIST ALL OTHER PROGRAM RESOURCES FOR 2019-2020 Funding Source Total must equal Program Budget Total listed above. FUNDING SOURCE AMOUNT Santa Ana City Funds TOTAL $ r� EXHIBIT 2 2019-2020 CITY FUNDS BUDGET LINE ITEMS ADMINISTRATIVE STAFF Position Title Annual Salary & Benefits City Funds Requested Description President $ 3,000 $ 4,500 Oversee organization & hold quarterly meetings Vice President/Treasurer $ 3,000 $ 4,500 Assist President with duties & maintain organization finances. PROGRAM STAFF Position Title Annual Salary & Benefits City Funds Requested Description Events Coordinator $ 1,300 $ 2,000 Coach the team on fundamentals of softball Operations Administrator $ 2,000 $ 3,000 Field and Site Supervisor $ 1,300 $ 2,000 Pitching Instructor/Coach $ 1,600 $ 2,500 Hitting/Strength & Conditioning Instructor $ 750 $ 1,000 Hitting & Defensive Instructor $ 2,300 $ 3,500 ,Pitching/Hitting &Defensive,lnst $ 750 $ 1,000 CONTRACTUAL/PROFESSIONAL SERVICES Type of Service Contract Amount CDBG Funds I Requested I Description Defensive Instructor $ 700 $ 700 lInstructor to provide clinic on fielding in softball Conditioning Instructor $ 700 1 $ 700 1 Instructor to provide clinic on conditioning OTHER LINE ITEMS Line Item Program Amount CDBG Funds Requested Description Field Fees $ 6,000 $ 2,273 Fields used to hold practice and play games Travel (4 coachs) $ 2,000 Out of area travel (mileage or airfare, hotel) Equipment $ 2,000 Bases for field, softballs, equipment to upkeep fields Tournament & Friendly Games $ 18,000 Competitive Games played Business License, Insurance $ $ 1,000 10perate in the City & provide Insurance to all players Office Supplies I $ 500.00 1 IPaper, copier ink, Postage, envelopes, etc Uniforms 1 $ 10,000 1 1 Practice & tournament uniforms to play in games 2SIA(T 212 EXHIBIT 3 CITY OF SANTA ANA COMMUNITY BENEFIT AGREEMENT WITH WISEPLACE 1. PARTIES AND DATE This Community Benefit Agreement ("Agreement") is entered into on August 20, 2019, by and between the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City") and WISEPlace, a California non- profit organization ("Recipient). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding to assist in operating with programs that help transition unaccompanied homeless women back to self- sufficiency and reunite them with their families ("Community Benefit"). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding for such program. 2.2 Public Purpose. The City believes there is a public purpose in supporting the Community Benefit because it will assist City residents with providing a healthy activity and training in an atmosphere of community participation. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERMS AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with Thirty -Thousand Dollars ($30,000.00), as detailed in Exhibit B ("Program Budget") attached hereto and incorporated herein by reference, because the City has determined that there is a public purpose to be served in supporting the Community Benefit. Such funds shall be expended by Recipient on or before June 30, 2020. The funds shall be disbursed by City to Recipient on a quarterly basis subject to and upon receipt and approval of a complete quarterly activity report from Recipient, with the final payment subject to the satisfaction of the condition precedent of submittal of complete reporting information due on or before July 15 of the applicable funding year, as hereinafter more fully set forth. Recipient shall be obligated to perform such duties as would normally extend beyond the term, including, but not limited to, obligations with respect to indemnification, audits, reporting, data retention/reporting, and accounting. Failure to provide any of the required documentation and reporting will cause City to withhold all or a portion of a request for reimbursement, or return the entire reimbursement package to Recipient, until such documentation and reporting has been received and approved by City. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement, and set forth in greater detail in Exhibit A ("Scope of Services") attached hereto and incorporated herein by reference. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 25A-23 EXHIBIT 3 3.2 Term; Termination of Agreement. This Agreement shall take effect on August 20, 2019, and remain in effect through June 30, 2020. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.3 Insurance. Prior to undertaking performance of work under this Agreement, Recipient shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Recipient shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Recipient's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $1,000,000 in the aggregate. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Recipient, if Recipient has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Recipient agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Recipient is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Recipient pursuant to this section: (i) Recipient shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. OA 25A-24 IOVA: 11:311991 (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. f. If Recipient fails or refuses to produce or maintain the insurance required by this section or fails or refuses to famish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Recipient's right to be paid for its time and materials expended prior to notification of termination. Recipient waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 3.4 No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient' own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient' obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Records. Recipient shall keep records and invoices in connection with the work to be performed under this Agreement. Recipient shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Recipient under this Agreement. All such records and invoices shall be clearly identifiable. Recipient shall allow a representative of the City to examine, Cl 25A-25 EXHIBIT 3 audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Recipient shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Recipient under this Agreement. 3.7 Conflict Of Interest Clause. Recipient covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 3.8 Independent Contractor. Recipient shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Recipient performs the services which are the subject matter of this Agreement; however, the services to be provided by Recipient shall be provided in a manner consistent with all applicable standards and regulations governing such services. Recipient shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 3.9 Assignment. Inasmuch as this Agreement is intended to secure the specialized services of Recipient, Recipient may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Recipients retained by City. 3.10 - Exclusivity and Amendment. This Agreement represents the. complete and exclusive statement between the City and Recipient, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Recipient. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Recipient or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 3.11 Discrimination. Recipient shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Recipient affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 3.12 Jurisdiction — Venue. This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties 4 25A-26 EXHIBIT 3 further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise our of. in co:= eciion with or by reason of this Agreement. 3.13 Professional Licenses. Recipient shall, throughout the term of this Agreement, maintain all necessary licenses. permits. approvals, waivers, and exemptions necessary for the provision of the services hcreunder and required by the laws and regulations of the United States, the State of California, the City Of St nta A -,-.-a and ail other governmental agencies. Recipient shall notify the City immediately and `n vriting of its inability to obtain or maintain such permits, licenses, approvals, waivers, anV exaa;,xio,_s. Said inabiiity shall be cause for termination of this Agreement. 3.14 Entire Cow.actfylod.jcsrior.. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreemerris. The :arms end conditions of this Agreement may be altered, modified or amended only by written agreement signec by both Parties. 3.15 Aath z tti . __ a: z•� aa.:;, The person executing below on behalf of Recipient represents and warrants that the lecioien: has all regttisite power and authority to conduct its business and to execute• deliver and perform this Agreement. Each Party warrants that the individuals who have signed ens Agreement have the legal power, right and authority to make this Agreement bind each respecir:e P=y. IN WITNESS WHEREOF, the parties hererc itave executed this Agreement the date and year first above written. ATTEST: Daisy Gomez Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVAiLEO City Attornpy--). n 0 City FOR APPROVAL: Steven A. Mendoza Executive Director CommunityDcvelcpmcnt Age!cy CITY OF SANTA ANA Kristine Ridge CityY_anager "RECIPIENT" WiS=Place Name: Erateil Aghasi Title: Executive Director 25A-27 EXHIBIT 3 Name of Organization Name of Funded Program City of Santa Ana Scope of Work Program Year 2019-20 (August 1, 2019 - June 30, 2020) W ISEPlace Steps to Independence Annual Accomplishment Goal Unduplicated Participants anticipated to be served during the 12-month contract enod. 30 TOTAL 30 Santa Ana Participants 100% 30 Low Income Participants 100% Schedule of Performance (estimated) Quarter 1: JUL 1 - SEP 30 Quarter 2: OCT 1 -DEC 31 Quarter 3: JAN 1 - MAR 31 Quarter 4: APR 1 - JUN 30 Unduplicated Participants 8 B 8 6 30 Program and Funding Description Estimated Invoicing $ 7,500.00 $ 7,500.00 $ 7,500.00 $ 7,500.00 $ 30,000.00 Place programs help transition unaccompanied homeless women back to self-sufficiency and to them with their families. Our core program, Steps to Independence, provides stop -gap housing and by meals, meeting the most basic need of homeless women. We then work to develop long term efficiency by addressing employment, medical and mental health challenges, budgeting and housing options. managers provide personalized help for each woman to overcome issues that led to homelessness. We )rt graduates to help them maintain self-sufficiency and become productive members of our community. In , we anticipate serving 100-110 women. The Steps to Independence program is designed to serve the following major groups of women we serve: A. "Steps to Independence" targets women who are victims of domestic violence, human trafficking, are recovering from drug and/or alcohol abuse or who have been referred by an emergency shelter program. Increasingly, it also serves women who have survived a devastating financial reversal. Along with safe and affordable housing, residents receive a variety of support services including case management, required financial empowerment curriculum, employment assistance, clothing, meals, transportation, individual counseling and referrals to other community resources. B. "First Step" targets the growing number of young women who emancipate from the foster care system and are literally landing on the streets with no support system and very few survival skills. C. "Senior Step" provides solutions to the health and job -related challenges facing senior, homeless women. D. "Step Up" provides women with developmental disabilities more intense life skills training and health maintenance in addition to all of the services offered through our "Steps to Independence" program. E. "Positive Step" provides second stage housing for up to 5 WISEPlace graduates for up to two years, continuing their transition to self-sufficiency. Positive Step serves women with the most intensive service needs; women that have been chronically homeless with a contributing condition such as mental illness or drug abuse. F. "SRO" (single room occupancy) is a shorter -term program for women who have income but need a place to stabilize while looking for permanent housing. EXHIBIT 3 FISCAL YEAR 2019-2020 PROGRAM BUDGET Organization Name WISEPlace Program Name Steps to Independence EXPENDITURES Enter budget categories and projected expenditures for the proposed program: Category Expenditures Funded By Santa Ana CDBG Expenditures Funded By Other Sources Program Budget Total Organization Budget Program Staff Salaries & Benefits $30,000 $ 384,060' $414,060 $ 577,496 Contractual/Professional Services $0 $ 24,510 $24,510 $ 38,904 Safety & Security $0 $ 53,734 $53,734 $ 53,734 Repairs & Maintenance $0 $ 12,400 $12,400 $ 12,400 Communications & Marketing $0 $ 4,590 $4,590 $ 14,924 Utilities $0 $ 28,900 $28,900 $ 34,400 Program Expenses $0 $ 16,500 $ 16,500 $ 16,500 Program pass through expenses $0 $ 6,100 $ 6,100 $ 6,100 SAFEPIace Pass Through Expenses $0 $ - $0 $ 997,000 Training & Office Equipment $0 $ 8,130 $8,130 $ 11,130 General Office $0 $ 4,480 $4,480 $ 4,480 Positive Step House Lease $0 $ 42,000 $0 $ 42,000 Insurance & Property Taxes $0 $ 25,590 $25,590 $ 40,645 Professional Fees/Data Collection $0 $ '33,365 $ 33,365 $ 61,421 Other 1 $0 $ $ $ 25,330 TOTAL DIRECT COSTS $30,000 $ 644,359 $ 674,359 $ 1,936,464 Indirect Costs 10% $0 $0 TOTAL BUDGET 1 $30,0001 $644,3591 $674,3591 $1,936,464 * Indirect cost rate: 10% Non -Federal entity without federaly recognized negotiated indirect cost rate, will charge a de minimis rate of 10% of modified total direct costs. PROGRAM RESOURCES LIST ALL OTHER PROGRAM RESOURCES FOR 2019-2020 Funding Source Total must equal Program Budget Total listed above. FUNDING SOURCE AMOUNT Santa Ana CDBG $ 30,000 Other Government Funding 31,000 Program Fees 73,359 Contributions/Events 235,000 Foundation Grants 280,000 Corporations 20,000 United Way 5,000 TOTAL $ 674,359 EXHIBIT 3 2019-2020 CDBG BUDGET LINE ITEMS ADMINISTRATIVE STAFF Position Title Annual Salary & Benefits CDBG Funds Requested Description PROGRAM STAFF Position Title Annual Salary & Benefits CDBG Funds Requested Description Program Manager $ 55,598 $ 20,000 Financial Empowerment Mgr $ 48,135 $ 10,000 TOTAL AMOUNT REQUESTED i 1$ 30,000 CONTRACTUAL/PROFESSIONAL SERVICES Type of Service Contract Amount CDBG Funds Requested Description OTHER LINE ITEMS Program CDBG Funds Line Item Amount Requested Description TOTAL CDBG REQUEST $30,000