HomeMy WebLinkAbout25E - AGMT MGT CABRILLO TENNIS CNTRREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 20, 2019
TITLE:
APPROVE LICENSE AGREEMENT
AMENDMENT WITH MATCH POINT TENNIS
ACADEMY, LLC FOR THE MANAGEMENT
AND OPERATION OF CABRILLO TENNIS
CENTER AND TO RECEIVE THE AMOUNT
OF $4,000 PER MONTH FOR A MONTH -TO -
MONTH TERM STARTING SEPTEMBER 5,
2019 TO DECEMBER 31, 2019 TO BE
DEPOSITED IN THE GENERAL FUND
(STRATEGIC PLAN NO. 2, 1)
CITY NTANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1sl Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a license agreement amendment
with Match Point Tennis Academy for the management and operation of Cabrillo Tennis Center
and the City to receive the amount of $4,000 per month for a month -to -month term starting
September 5, 2019 until December 31, 2019, to be deposited in the General Fund, subject to
non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency (PRCSA) is in the process of issuing a
Request for Proposal (RFP) for the operation of the Cabrillo Tennis Center. The PRCSA has
reviewed the existing scope of the agreement and is modifying the Operator's responsibilities to
include the operation, maintenance, management, and construction of two -clay tennis courts. The
modification will allow the operator to control and utilize the entire site for their operations. In
exchange for the substantial investment by the operator, there is a long-term license agreement to
help recover the return on their investment. In preparation of the RFP, it will require an amendment
to the existing license agreement to provide for a month -to -month term until the City finalizes this
process. The City anticipates that a proposed License Agreement will be presented to the City
Council no later than the December 2019.
25E-1
Agreement Amendment with Match Point Tennis Academy, LLC for the
Management and Operation of the Cabrillo Tennis Center
August 20, 2019
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #2 — Youth, Education, Recreation, Objective
#1 (Ensure coordination among organizations service Santa Ana's youth to optimize programs).
FISCAL IMPACT
The City anticipates the Request for Proposal to be completed in December, but anticipates that
a couple of months will be needed to transition and therefore six months of revenue is projected
to be deposited in the following account for the specified year:
Fiscal
Accounting
Fund
Accounting Unit, Account
Amount
Year
Unit -Account#
Description
Descri tion
FY 19-20
01113002-
General Fund
PRCSA-Tennis Reservations
$16,000
53318
Li Rudloff
Executive Director
Parks, Recreation and Community
Services Agency
APPROVED AS TO FUNDS AND ACCOUNT:
164�� "
Kathryn Downs, CPA
Executive Director am
Finance and Management Services Agency
Exhibit: 1. First Amendment to Concession Agreement for Management, Operation and
Maintenance of Cabrillo Tennis Center
25E-2
EXHIBIT 1
FIRST AMENDMENT TO CONCESSION AGREEMENT FOR MANAGEMENT,
OPERATION AND MAINTENANCE OF CABRILLO TENNIS CENTER
THIS FIRST AMENDMENT to the above -referenced Agreement is entered into on August 20,
2019, by and between Match Point Tennis Academy, LLC, a California Limited Liability Company
("Match Point"), and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California ("City").
RECITALS
A. The parties entered into Agreement No. A-2018-205 dated September 4, 2018 to provide for the
management operation, maintenance and concessions by Match Point at the City's Cabrillo
Tennis Center ("Agreement").
B. The parties wish to amend the Agreement to provide for a month -to -month term starting September
5;-2019 until December-3 1—,2019.
The Parties therefore agree:
1. Section 2, TERM, of the Agreement is amended to provide that as of September 5, 2019, the
Agreement term will be month -to -month until December 31, 2019, unless terminated earlier
pursuant to the terns of the original Agreement.
2. Except as modified by this First Amendment, all terms and conditions of the Agreement as amended
shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement
on the date and year first written above.
ATTEST
DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
LAURA A. ROSSINI
Senior Assistant City Attorney
[Signatures continue on the next page]
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CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
MATCH POINT TENNIS ACADEMY, LLC.
25E-3
EXHIBIT 7
RECOMMENDED FOR APPROVAL
LISA RUDLOFF
Executive Director,
Parks, Recreation and Community Services Agency
[First Amendment -Match Point Tennis Academy, LLC.]
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25E-4