HomeMy WebLinkAbout20A - AA COMPUTER IRRIGATION CONTROLLERSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 3, 2019
TITLE:
APPROVE AN APPROPRIATION
ADJUSTMENT TO RECEIVE AND
APPROPRIATE $23,760 FROM THE SOCAL
WATER$MART PUBLIC AGENCY
LANDSCAPE PROGRAM TO PURCHASE
CENTRAL COMPUTER IRRIGATION
CONTROLLERS FOR CENTENNIAL PARK
(STRATEGIC PLAN NO. 6, 1)
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 161 Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
_ - FILE NUMBER
CI MANAGER
RECOMMENDED ACTION
Approve an appropriation adjustment to receive $23,760 from the SoCal Water$mart Public
Agency Landscape Program in the Miscellaneous income account and appropriate the same
amount to the Parks, Recreations and Community Services Agency Operating Materials &
Supplies Buildings/Grounds account to purchase central computer irrigation controllers for
Centennial Park.
DISCUSSION
Funding for the SoCal Water$mart program is provided through a partnership between the
Metropolitan Water District of Southern California (Metropolitan) and its 26 member agencies
throughout Southern California. Their commitment to develop an affordable balance between
supply and demand has made "finding" water a priority.
To encourage agencies that have not already installed water -efficient landscape equipment to do
so, SoCal Water$mart has unveiled the Public Agency Landscape (PAL) program, offering
enhanced incentives paid up -front for public agencies to install water -efficient landscape devices
at their facilities and on their grounds. Exhibit 1 describes the Terms and Conditions of this
program.
The City is proposing to install nine central computer irrigations controllers at Centennial Park.
The project is approximately $25,000 and the incentive program would provide $23,760 in
incentive funding. The incentive amount is $55 per station. The project would involve nine
controllers with 48 stations per controller. The department's General Fund budget for
maintenance covers the $1,300 difference between the cost and incentive.
20A-1
Appropriation Adjustment for incentive funding from the SoCal Water$mart Pubic Agency
Landscape Program
September 3, 2019
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 — Community Facilities & Infrastructure,
Objective #1 (Establish and maintain a Community Investment Plan for all City assets).
FISCAL IMPACT
Approve an appropriation adjustment as follows:
Accounting
Fund
Accounting Unit, Account
Fiscal Year
Unit-
Description
Description
Amount
Account #
FY 2019-20
01113002-
General Fund-
PRCSA-Miscellaneous
$23,760
57990
Revenue
Income
01113250-
General Fund-
PRCSA-Park Facilities,
FY 2019-20
63200
Expenditure
Operating Materials &
$23,760
Supplies Building/Grounds
After submittal of the application and review by the SoCal
anticipates an incentive check in 4-6 weeks. The City will have
issuance to purchase and install the controllers. If not installed v
required to return the funds.
Parks, Recreation and Community
Services Agency
Water$mart Program, the City
120 days from the date of check
ithin 120 days, the City would be
APPROVED AS TO FUNDS AND ACCOUNTS:
Exhibit: 1. Application Terms and Conditions
Kathryn Downs, CPA
Executive Director -'"�
Finance and Management Services Agency
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Terms and Conditions EXHIBIT 1
1. Applications (inventory of devices) for the Public Agency Landscape (PAL) program must be submitted to SoCal Water$mart
and approved prior to the purchase and installation of your device(s).
2. Installations must be completed within 120 days from the issuance of the incentive. When installations are performed in
phases, SoCalWater$mart payments would be paid out in stages. Phased installations require separate applications. If work is
not completed within 120 days partnering public agency will be invoiced for the upfront funds provided and payment must be
received within 30 days.
3. Annlications must be signed by the Director of Public Works, or an individual with an equivalent position approved by SoCal
Water mart. Applications must include a business card for individual signing the application. Applications must provide two
(2) separate contacts. Vendors cannot be provided as contacts.
4. Participation in the Public Agency Landscape program is limited to public agencies on a first come, first served basis while
funding is available. The public agency must be within the Metropolitan Water District (Metropolitan) service area and must
be approved by Metropolitan and its respective member agency.
5. Upon approval of the incentive application, up -front financial assistance is provided to the partnering public agency to
purchase PAL Program approved water efficient devices.
6. Central Computer Irrigation Controllers (CCICs) must include functioning technology for automatic shutoff of broken heads,
valves or pipes.
7. The partnering public agency is responsible for procurement of devices, installation, installation costs, and maintenance of
devices.
8. The partnering public agency cannot receive additional rebates from the SoCal Water$mart rebate program for the same
device that is being funded through the PAL program.
9. A service address previously rebated through Metropolitan regional or its water agency programs is not eligible to receive up-
front incentives or another rebate for the same type of device.
10. A limit of $100,000 of Metropolitan funding applies per service address for every program year.
11. After completion of the installation, the partnering public agency will be required to submit sales receipts as proof of
purchase. Receipts must include quantity, make and model of the device(s) installed. Reconciliation between the incentives
funded, actual procurement, and proof of installation will take place. The partnering public agency will refund to Metropolitan
any unspent funds within 30 days.
12. All devices for which an incentive is issued are subject to an on -site installation verification inspection. If device installation
cannot be verified, the partnering public agency will reimburse the program for the funds received including all associated
processing costs. Access to the funded device(s) must be provided.
13. Facilities using recycled water may not qualify. Call 1-888-376-3314 to confirm eligibility prior to application submittal.
14. The partnering public agency Tax information and/or Tax ID number must be provided in order to receive these incentives.
This is in compliance with exemptions to the Federal Privacy Act of 1974, 42 UCS 405 (c)(2)(c). The Internal Revenue
Service requires incentive or rebate program participants receiving $600 or more in rebates to receive an IRS Form 1099
unless exemptions apply.
15. Incentives or rebates are issued once per lifetime of the property for each eligible area. Sites may be subject to pre -inspection
prior to issuance of rebate.
16. Neither Metropolitan nor your local water utility or Retail Water Purveyor, or their contractors or agents, makes any
representation or warranty regarding the devices eligible for rebates or incentives under this program. By participating in the
PAL program, the applicant agrees to waive and release Metropolitan, the Local Water Utility or Retail Water Purveyor, and
their contractors or agents, from any and all claims and causes of action arising out of the purchase, installation or use of the
devices purchased in connection with the Rebate program. Any claim you may have based upon any defect or failure of
performance of a device purchased by you should be pursued with the manufacturer or distributor.
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