HomeMy WebLinkAbout22A - SPEC CHAIN LINK FENCEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 3, 2019
TITLE:
AMEND THE BLANKET ORDER
CONTRACT FOR CHAIN LINK FENCE
RENTALS IN THE AMOUNT OF $118,400
WITH UNITED SITE SERVICES, INC.
(SPECIFICATION NO. 16-069)
(STRATEGIC PLAN NO. 5, 4)
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s� Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager to amend the annual amount of the blanket order contract with United
Site Service, Inc. for citywide chain link fence rentals by $97,000 plus a 10 percent contingency for
a new total annual amount not to exceed $235,400, subject to non -substantive changes approved
by the City Manager and City Attorney.
DISCUSSION
Citywide agencies require temporary fencing to ensure public safety and reduce liability around
City -owned properties on an as -needed basis. Fencing is rented on a monthly, six-month, or annual
basis to provide immediate public safety and/or to protect properties. Since this contract was
established, contract usage by multiple City departments, including Public Works, Community
Development, Parks, Recreation & Community Services and the Police Department has increased
due to an unforeseen number of upcoming projects, acquisition of additional properties, and Civic
Center fencing.
On September 20, 2016, City Council awarded a two-year contract to United Site Services, Inc.,
and Quality Fence Co., Inc. with provisions for three one-year renewals for citywide chain link fence
rentals, in an annual aggregate amount not to exceed $67,000, which included $7,000 for portable
restroom rentals. On July 5, 2017, City Council approved an amendment to contracts for a new
total annual amount not to exceed $117,000 at the request of the Public Works Agency. As a result
of the above -mentioned activities, the annual not -to -exceed amount allocated to the Public Works,
Community Development, and Parks, Recreation & Community Services Agencies in the contract
for United Site Services, Inc. will be exceeded. As such, staff recommends approval of the
recommended action to allow continuous service through the end of the current contract term as
well as the two subsequent renewal options.
22A-1
Amend Contract for Chain Link Fence Rentals
September 3, 2019
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability,
Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability).
FISCAL IMPACT
Funds for the additional annual amount of $118,400 are available in FY 2019-20 for a total amount
of $235,400 and will be budgeted and made available in FY 2020-21, FY 2021-22, FY 2022-23 in
the following accounts:
Accounting
Unit-
Fund
Account Unit, Account
FY 19-20
FY 20-21
FY 21-22
FY 22-23
Account #
Description
JUL
-JUN
JUL
- JUN
JUL-JUN
JUL
- SEP
99217950-
Tran Sys Imp
Tran Sys Imp Aut Area B
62300
Aut Area B
Tustin, Contract Services-
$
11,000
$
11,000
$
11,000
$
3,667
Professional
03217663-
Measure M-
Measure M2 Competitive
66220
Street
Street, Improvements
$
55,000
$
55,000
$
55,000
$
18,333
Construction
Other Than Building
03517660-
New Transpo
New Transpo Sys Impr
66220
Sys Impr Area
Area F, Improvements
$
11,000
$
11,000
$
11,000
$
3,667
F
Other Than Building
05917663-
Select Street
HUTA 2103 Gas Tax,
66220
Construction
Improvements Other Than
$
33,000
$
33,000
$
33,000
$
11,000
Building
Public Works -
06817640-
Sanitation
Environment/Sanitation,
$
27,500
$
27,500
$
27,500
$
9,167
62300
Fund
Contract Services -
Professional
06017640 -
Water
Water Utility Water Prod &
62300
Revenue
Supply, Contract Services
$
27,500
$
27,500
$
27,500
$
9,167
- Professional
01113250 -
PRCSA - Park Facilities,
62320
General Fund
Maintenance & Repair
$
22,000
$
22,000
$
22,000
$
7,333
Buildings & Ground
01113230 -
PRCA Recreation &
62300
General Fund
Comm Service, Contract
$
22,000
$
22,000
$
22,000
$
7,333
Services - Professional
60718810 -
Housing Asset
Housing Asset Admin,
62300
LMIHF
Contract Services -
$
9,900
$
9,900
$
9,900
$
3,300
Professional
01114403 -
Building & Facility,
62300
General Fund
Contract Services -
$
16,500
$
16,500
$
16,500
$
5,500
Professional
Total
$ 235,400
$ 235,400
$ 235,400
$
78,467
22A-2
Amend Contract for Chain Link Fence Rentals
September 3, 2019
Page 3
Fuad S. lWeiss, PE, PLS
Public Wgks Agency
Lis dloff
Executive Director
Parks, Recreation & Community Services
Agency
Steven Mendoza
Executive Director
Community Development Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA 9� k
Executive Director
Finance and Management Services Agency
22A-3
22A-4