HomeMy WebLinkAboutVMI, INC.INSURANCE NOT ON FILE
WORK MAY NQ PROCEED
CLERK OF COUNCIL
DATE: SEP 0 4 2019
A-2019-137
AGREEMENT WITH VMI, INC., FOR INSTALLATION OF VIDEO WALL IN
P', Q (-c S A C O CITY COUNCIL CHAMBERS
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THIS AGREEMENT is made and entered into on this 20th day of August, 2019 by and
between VMI, Inc., a California Corporation, C'VMP), and the City of Santa Ana, a charter city
and municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
purchasing and installing audio-visual equipment for the upgrade of the City's video wall
in the City Council Chambers ("the project").
B. City issued Request for Proposal C RFP") # 19-008 for the purchase and installation of a
new video wall for City Council Chambers. Incorporated herein by reference. City also
issued Addendums No. One and Two for this RFP. Incorporated herein by reference.
C. VMI was one of the companies that submitted a proposal in response to City's RFP.
VMI's proposal is incorporated herein by reference. City conducted an evaluation of all
of the companies that submitted proposals in response to City's RFP and VMI's proposal
was selected.
D. VMI represents that VMI is able and willing to provide such services to the City.
E. In undertaking the performance of this Agreement, VMI represents that it is
knowledgeable in its field and that any services performed by VMI under this Agreement
will be performed in compliance with such standards as may reasonably be expected
from a professional firm in the field of audio visual equipment and installation.
NOW THEREFORE, in consideration of the mutual and respective promises, and
subject to the terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
a. Eqlgpment: VMI will purchase the following equipment' from the manufacturer or an
authorized retailer for use in the project:
1) One LG-SVH7EW-9P video wall package 55 inch 3 x 3 system with .44 mar
bezel monitor black. Nine monitors total. 1920 x 1080+. This will include
all supplied cables and required optional WM-L640V wall mounts.
Needs to read the Processor 4 inputs and 12 outputs
'The parties intend that the original manufacturer warranties will be passed on to the City unless a greater warranty
is agreed to by the parties and that the City will be in the same position (i.e. privity) as if the City had purchased the
equipment directly from the manufacturer itself.
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2) One TV One COR10master 4k multi -window 4RU video processor package
with Coriographer with video wall design software, The processing system
provides for 4 inputs and 12 outputs.
3) One TV One CORIOmaster C3-540 Chassis. +CM-4RPS Redundant P5U
4) Two TV One CORIOmaster CMHDBT21NIETHFF HDBT 2 input &
Ethernet.
5) Two TV One CORldmaster CMHDBTSC20UTI HDBase T2 scaled outputs
and 1 Ethernet.
6) Four TV One 22111093 HD —One DX TX HDBase T HDMI video and audio
extension Transmitter, Includes Tx &PSU.
7) Two TV One 2211094-02 HD -One DX RX — HDBaseT HDMI video and
audio Extension Receiver, Includes RX & PSU.
8) One TV One 1T-FC-766 HDMI to 3G-SDI Converter.
9) (Qty Two) TV One IT-CL-322-US 16x Control Panel Wall Plate, The
podium location will be in a cabinet (box)(the previse design to be determined
by City and VMI) to hide the _buttons_when_not being used.
10) Five TV One CM-DVI-ISC20UTFF Output Module with Stalling 2x DVI-I.
11) One TV One CM-4RPS-FF Redundant PSU for 4RU Series Units.
12) One TV One FE-1 On site CORIOmax Commissioning 2 days.
13) One link DGS-1100-24 Smart 24 port Gigabit Switch.
14) One M Atlantic ERK-2125LRD Rack with rear door, plus 9 outlets with
Surge protector.
15)One Custom 3 wide x 3 high wall attached Matrix Mount using RPV Fixed
Mount. to hold (9) Flat panel Displays (LG 55SVH7E 55ineh) Structure to
place the bottom of the linage 55" AFF and place the display array through an
existing rear projection opening. Final Height, position, depth, and space of
opening TBD at time of order by vendor/installer. Grid Matrix to provide
easy access to install and remove monitor panels during installation and future
monitor replacement. Upon completion of installation, Monitor Bezel space
must meet manufacturer (LG) spec of .88 mm B to B (Bezel to Bezel) **size,
verified by Nemko, With feeler gauge measurement. The Matrix Grid should
have documentation that it has earthquake resistance to meet or exceed State
of California Requirement for Zone 4. Ventilation Clearance required as per
manufacturer specifications. Black powder coat fmish, Reviewed &
Approved by City's Structural Engineer. (Will require pennit.)
16) Vendor must provide framing to hide the support grid. It must be conducive
with the decor of the council chambers and subject to review and approval by
the City's Principle Engineer
17) All other required cabling, (plenum when going through ceiling), connector,
adapters, hardware, equipment rack, labeling of equipment and cabling, and
any other items required for a "Turnkey Installation",
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b. Installation and Integration
1) When working at City Hall all persons will be on an approved crew list and will
receive "visitor badges" to go in and out of City Hall —Council Chambers
/Control room areas only. Review with City Project Manager (CPM).
2) The installation needs to be done between City Council meetings. The City
project manager (CPM) will review dates with vendor and will sign off on the
dates. However, pre -install can happen whenever the chamber is free. This means
vendor can do some equipment deliveries, start on some of the wiring/cabling,
and do other site surveys (if needed). CPM and VMI will review how to integrate
the new video wall system into the existing control room system. VMI will work
with City Project Manager/AV Engineer to develop installation plan and CPM
will sign off on that installation plan.
3) Prior to Installation. CPM will review video wall height and exact location for
mount. It is that electrical power will have been tested and will be provided for
all equipment. This install is_a low -voltage install only. Theremovalof the old -
projector will be done by the City. New video wall will replace old video
projector in the same location. The black room behind the projector screen is
available for all processing equipment. The City Principle Engineer will inspect.
4) VMI will remove old projector glass and a sound muffling or sound resistant
wood frame door barrier installed in its place, VMI will install all new
interconnect cables (including power) running through the opened area between
the accordion wood doors. When installation is complete, in place of the old
projector glass, will be plywood panels covered with acoustical foam and cloth.
The accordion doors can and probably will be removed. VMI can with City
approval, cut into or drill holes into existing paneling, as long as, the holes do not
show upon project completion. The completed project must be framed with a
fagade or veneer to hide the grid, wires, etc,, and make it conducive to the d6cor
of the rest of the council chambers.
5) Installation will require climbing and pulling cable through the ceiling. CPM will
show VMI the access points and conduit locations. VMI will provide a simple
block drawing showing "ins and outs" for the new equipment. VMI will be
required to provide a number code and description for cabling if longer than 12".
G) The podium PowerPoint computer will feed into the video wall system with
HDMI cabling and 1080 + resolution. The control panel for basic operation of the
video wall will be located at the podium area. Another control panel for the video
wall wilt be located in the video master control room (master control panel) with
all operations. In addition, the system will have remote access on the Internet.
7) The processor must have at least four inputs available. Different formats will be
available: HDMI, SDI, and DVI. If all of the formats are not available on the
processor, VMI will provide converters. (Blaokmagic Design). Each input can be
full screen on all monitor panels; or select as any combination of one, two, or
more on each monitors; or even less than one monitor or more than one (ie, I %:
monitors) for the outputs. There should be 12 outputs available, 9 for the video
wall and 3 extra runs available for future locations.
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8) Everything will be tested and demonstrated to CPM for performance. "Turnkey"
is the requirement.
9) If required bylaw, VMI will be responsible for applying for a City building
permit for the installation.
c. Trainine and Integration
1) CPM will be the primary person trained on all operations. A four-hour training
session will be held before the first council meeting, currently scheduled for
October 1, 2019 or thereafter, on a date agreed upon by the CPM,
2) If it is determined that the system does not meet all of the requirements of the
RFP and its two Addendums, VMI will have 6 days to correct the System or add
additional equipment.
3) VMI's Project Manager or his/her staff will attend the first City Council Meeting,
scheduled currently for October 1, 2019 but subject to change, after installation is
complete. This person will only be required to attend anhour before the council
meeting begins and one hour after it has started as part of the proof of
performance (System Acceptance Test).
d. Warranties
1) The warranty and support period shall begin after the System Acceptance
Test. All necessary repairs shall be diagnosed by VMI within 48 hours of
notification by City personnel. All warranty replacement items must be
delivered via overnight shipping. Although CPM will be trained in the
maintenance of the video system, labor for installation and warranty
replacements shall be provided by VMI,
2) The overall labor for (comprehensive) installation will be warranted from the
completion of installation for a period of 120 days. If during the 120 days, the
CPM determines there is a problem with the installation. VMI will come out
for free to correct the problem(s).
3) Free telephone technical support/ and /or instruction of operation will be
provided for a period of 3 years (36 months).
4) The LG monitor panels shall come with a 5-year, 48-hour Quick swap (white
glove) warranty replacement. This means that VMI, upon notice of a
defective monitor from City staff, will, within 48-hours of notification by the
City, remove and dispose of defective monitor, replace, install, calibrate, test
and align a new monitor (same model) for a period of Sears.
5) TV One CORIOmaster products come with factory warranty for replacement
or repair for a period of 5 years from the date of purchase.
6) The custom support matrix grid system shall also come with a warranty of 5
years. Not to shift, sag, bend, lean, buckle with min tolerances. Not to crack
the monitors. To keep the Bezel gap to monitor factory spec..88 min bezel to
bezel gap between monitors (we will check it). If during the 5-year warranty
period a defect is determined or performance does not meet the specification
required, VMI or factory manufacturer will repair and/or replace free of
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charge.
e. Estimated Project Milestones (Subject to Change based on Availability of Council
Chambers
Date
Task Com leted
First Week of September
Remove glass, re -install cabling
Second Week of Se tember
Install frame and anels
Third Week of September
Integration RPV to TV One
Third Week of September
TV One Commissioning
Fourth Week of September
Testing and Proof of Performance
Fourth Week of September
Orientation and Training
Next Council Meeting After Completion
VMI to attend City,Council meeting
2. COMPENSATION
a. City agrees to pay, and VMI agrees to accept as total payment for its services for
City, the rates and charges identified in Compensation - Exhibit A. The total
amount of compensation paid pursuant to this Agreement shall not exceed one
hundred and forty-four thousand dollars and eight hundred and fifty-five dollars and
fifty-eight cents ($144,855.58), plus 10% ($14,486.56) for a contingency to be used at
the City's sole discretion for unanticipated expenses. The total agreement amount
shall not exceed $159,342.14. during the term of this Agreement.
b, Progress payments shall be made on this project as follows:
Date
_
Percentage of Total
Amount
Agreement
At start of work
25%
$36,213.90
After TC One Commissioning
25%
$36,213.90
Completion of project
50%
$72,427.78 + any portion
of the contingency utilized
by the Cit .
c. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work, which fails to meet the standards of performance set forth
in the Recitals, which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above for a term of six months ,
unless terminated earlier in accordance with Section 15, below. The term of the Agreement can
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be extended by a writing signed by the City Manager and the City Attorney,
4, INDEPENDENT CONTRACTOR
VMI shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be
construed to create an employer -employee relationship, a joint venture relationship, or to allow
the City to exercise discretion or control over the professional manner in which VMI performs
the services which are the subject matter of this Agreement; however, the services to be provided
by VMI shall be provided in a manner consistent with all applicable standards and regulations
governing such services. VMI shall pay all salaries and wages, employer's social security taxes,
unemployment insurance and similar taxes relating to employees and shall be responsible for all
applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, VMI shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. VMI shall maintain commercial general
liability insurance roaming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to
protection against claims arising from bodily and personal injury, including death
resulting therefrom and damage to property, resulting from any act or occurrence
arising out of VMI's operations in the performance of this Agreement, including,
without limitation, acts involving vehicles. The amounts of insurance shall be not
less than the following: single limit coverage applying to bodily and personal
injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate, Such
insurance shall (a) name the City, its officers, employees, agents, and
representatives as additional insured(s); (b) be primary and not contributory with
respect to insurance or self-insurance programs maintained by the City; and (c)
contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined
single limit of not less than $1,000,000 per occurrence. Such insurance shall
include coverage for owned, hired and non -owned automobiles,
C. Worker's Compensation Insurance. In accordance with the provisions of Section
3700 of the Labor Code, VMI, if VMI has any employees, is required to be
insured against liability for worker's compensation or to undertake self-insurance.
Prior to commencing the performance of the work under this Agreement, VMI
agrees to obtain and maintain any employer's liability insurance with limits not
less than $1,000,000 per accident.
d. If VMI is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single
limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
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e. The following requirements apply to the insurance to be provided by VMI
pursuant to this section:
i. VMI shall maintain all insurance required above in full force and effect for
the entire period covered by this Agreement,
ii. Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City,
iii, Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
iv, Where the amounts or coverage provided by the certificates of insurance
provides coverage greater than those listed by this Agreement, the
amounts provided by the certificates of insurance shall be incorporated by
reference into the Agreement.
V. VMI shall supply City with a fully executed additional insured
endorsement.
If VMI fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance
has been procured, and is in force and paid for, the City shall have the right, at the
City's election, to forthwith terminate this Agreement. Such termination shall not
affect VMI's right to be paid for its time and materials expended prior to
notification of termination. VMI waives the right to receive compensation and
agrees to indemnify the City for any work performed prior to approval of
insurance by the City.
6. INDEMNIFICATION
VMI agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability; (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise
from the negligent operations of the VMI, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terns of or effects arising from this Agreement, This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution,
judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events
referred to in this Section or by reason of the terns of, or effects, arising from this Agreement.
The VMI further agrees to indemnify, hold harmless, and pay all costs for the defense of the
City, including fees and costs for special counsel to be selected by the City, regarding any action
by a third party challenging the validity of this Agreement, or asserting that personal injury,
damages, just compensation, restitution, judicial or equitable relief due to personal or property
rights arises by reason of the terms of, or effects arising from this Agreement. City may make all
reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding
the foregoing, to the extent VMI's services are subject to Civil Code Section 2782.8, the above
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indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that
arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the
VMI.
7. FINGERPRINTS AND BACKGROUND CHECK
Provider, and any employees, subcontractors or substitutes, shall arrange for and submit
their fingerprints for a criminal background check through the Department of Justice through the
City's Human Resources Department process. VMI shall be responsible for all charges
associated with fingerprinting. VMI shall not perform any services pursuant to this Agreement
until clearance is received and VMI is notified by the City's Parks, Recreation and Community
Services Department.
S. PREVAILING WAGE
VMI is aware of the requirements of California Labor Code Section 1720, et seq., and
1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and, "maintenance" projects, If the
services being performed are part of an applicable "public works" or "maintenance" project, as
defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, VMI agrees
to fully comply with such Prevailing Wage Laws. VMI shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
9. 'COMMUNITY WORKFORCE AGREEMENT
On August 15, 2017, the Santa Ana City Council approved a Community Workforce
Agreement with the Los Angeles/Orange Counties Building and Construction Trade Council and
the Signatory Craft Councils and Unions. The provisions of the agreement would apply to all
construction and major rehabilitation work pursuant to "Prime Multi -Trade" construction
contracts that exceed $250,000 and all subcontracts from these prime multi -trade contracts. The
agreement also applies to all "Prime Specialty" contracts (single trade contracts) that exceed
$100,000 and all subcontracts from these prime specialty contracts. Specialty contracts are
contracts for project work with a specialty contractor which is either limited to a particular single
trade or craft or limited to a singular scope of work,
Contractors working on projects over the above thresholds must, in filling craft job
requirements, utilize and be bound by the registration facilities and referral systems established
and authorized by the Unions who are signatory to the agreement, This is commonly referred to a
Union hiring hall.
Contractors retain the right to reject any applicant referred to them through the job referral
system, determine competency of all employees, to determine the number of employees required,
and the duties of such employees, If any Union's registration and referral system does not fulfill
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the requirements for specific classifications requested by any Contractor within 48 hours, the
Contractor may employ applicants meeting such classifications from any other available source.
10. RECORDS
VMI shall keep records and invoices in connection with the work to be performed under
this Agreement. VMI shall maintain complete and accurate records with respect to the costs
incurred under this Agreement and any services, expenditures, and disbursements charged to the
City for a minimum period of three (3) years, or for any longer period required by law, from the
date of final payment to VMI under this Agreement. All such records and invoices shall be
clearly identifiable. VMI shall allow a representative of the City to examine, audit, and make
transcripts or copies of such records and any other documents created pursuant to this Agreement
during regular business hours, VMI shall allow inspection of all work, data, documents,
proceedings, and activities related to this Agreement for a period of three (3) years from the date
of final payment to VMI under this Agreement.
11. CONFIDENTIALITY
If VMI receives from the City information which due to the nature of such information is
reasonably understood to be confidential and/or proprietary, VMI agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to
exercise the same degree of care it uses to protect its own information of like importance, but in
no event less than reasonable care. "Confidential Information" shall include all nonpublic
information. Confidential information includes not only written information, but also information
transferred orally, visually, electronically, or by other means. Confidential information disclosed
to either party by any subsidiary and/or agent of the other party is covered by this Agreement.
The foregoing obligations of non-use and nondisclosure shall not apply to any information that
(a) has been disclosed in publicly available sources; (b) is, through no fault of the VMI disclosed
in a publicly available source; (c) is in rightful possession of the VMI without an obligation of
confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently
developed by the VMI without reference to information disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
VMI covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NON-DISCRIMINATION
VMI shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities, VMI affirms that it is an equal opportunity employer and shall
comply with all applicable federal, state and local laws and regulations.
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14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
VMI, and supersedes any and all other agreements, oral or written, between the parties. In the
event of a conflict between the terms of this Agreement and any attachments hereto, the terms of
this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of VMI. The parties agree that any terms
or conditions of any purchase order or other instrument that are inconsistent with, or in addition
to, the terms and conditions hereof, shall not bind or obligate VMI or the City. Each party to this
Agreement acknowledges that no representations, inducements, promises or agreements, orally
or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not
embodied herein.
15. ASSIGNMENT
Inasmuch_ as this Agreement is intended to secure the _specialized services of VMI, VMI
may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the
City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other VMIs retained by City.
16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, VMI shall be entitled to receive and the City shall pay VMI
compensation for all services performed by VMI prior to receipt of such notice of termination,
subject to the following conditions;
a. As a condition of such payment, the Executive Director may require VMI to
deliver to the City all work product(s) completed as of such date or equipment
purchased by VMT for use in this project, and in such case such work product
shall be the property of the City unless prohibited by law, and VMI consents to
the City's use thereof for such purposes as the City deems appropriate,
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed
by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or
right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether
or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
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18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
VMI shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. VMI shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall because for termination of this Agreement,
20. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic
communication in the manner provided in this Section, to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Executive Director, Parks, Recreation and
Community Services Agency
City of Santa Ana
20 Civic Center Plaza (M-23)
P.O. Box 1988
Santa Ana, California 92702
Fax:714-647-4211
To VMI:
John O'Donovan, Account Manager
VMI Inc.
11258 Monarch St. Unit A
Garden Grove, CA 92481
Fax:714-894-6100
Fm ail• inilnr.nv�nlrlt,mi�i `lr+n rnm
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
Fax:714-647-6515
A party may change its address by giving notice in writing to the other party„ Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
21, MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and
year first above written,
Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:cUIJlA� rC 1\kIXL�
Laura A. Rossini
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Visa udloff
xecutive Director Parks, Recreation and
Community Services Agency
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CITY OF SANTA ANA
stine Ridge i�----
City Manager
VMI:
uellyPDorr
resident
Tax ID# -239 S-403
EXHIBIT A
FEES/CHARGES
16791CITYSAN,xls
VI
8 ROADCAST ANO
PROF" ESS IONAL V I DEO
71Www.vm1v1deo.com.
11258 Monarch Street Unit A Garden Grove, CA 92841 * 714.894.6100 fax 714,894.6110
Date: 518119 Quote # 16791
To:
City of Santa Ana (Account Code: CITYSAN)
20 Civic Center Plaza
Santa Ana CA 92701
Attn: Frank Arroyo
Phone: 714-571-421$
From: John O'Donovan
Re:
n n
Page 1 of 2
9 LG
558VH7EW-9P
55" HD (1920xLCD Panel
4400,0
339600.00
9 LG
5 YR TTL Term Coverage wl48HR Quirk Swap
750.00
6760.00
& White -Glove (55" Video Wall)
1 TVOne
C3.540
CORIOmasterChassis
13525.00
13525.00
1 TVOne
CM-4RPS
Redundant PSU for 4RU Series Units
465.00
465.00
2 TVOne
CM-HDBT-21N-1ETH CORIOmoduloHOBT2-input&Ethernet
1415.00
2830.00
2 TVOne
CMHDBTSC2OUT1
E HDBaseT 2scaled outputs and 1 Ethernet
2505.00
5010.00
5 TVOne
CM-DVI-I-SC-20UT
Output Module with Scaling: 2x DVI-I
2090X0
10450.00
4 TVOne
HO-One DX TX
HD -One DX Transmitter
200.00
800.00
2 TVOne
HD -One DX RX
HD -One DX Receiver
200.00
400.00
2 TVOne
1T-CL-322-US
18-button wall mount control panel
325.00
650.00
1 TVOne
1T-FC-766
HOMI v1.3 to 3GlHD/6D•SDI Converter
280.00
280.00
2 TVOne
FE-1
On -site CORIOmax Commissioning -1 Day
3750.00
7500.00
1 Link
DOS-1100-24
Smart Managed 24-Port Gigabit Switch
145.00
145.00
1 RPV
RPMMPSW WA3x3
Custom 3w x 3h Wall Attached Visual Structure
10625.00
10625,00
to hold (0) LG 55" Panels using Swing Mount
1 RPV
RPMM-P-OT-CL
Black Commercial Grade Finish Cladding,
4100.00
4100.00
Perimeter. Cladding to have visible seams and
fasteners and must be removed before the
swing mounts can be accessed.
1 M Atlantic
ERK-2125LRD
ERK Series Rack, 21 RU, 25"D, w/o Rear Door
500.00
500.00
Rackmount Power, 9 Outlet, 15A, Basic Surge
1 Misc
Cables, connectors, hardware
3000.00
3000.00
1 VMI
Drawings
Engineering drawing and engineering specs
6000.00
6000.00
to meet current building codes and earthquake
zone 4 requirements.
1 VMI
Installation, Integration, project management
25000.00
25000.00
Including meet with City of Santa Ana staff
to conduct introductions, discuss scope
of services, coordinate delivery and staging of
16791 CITYSAN.xls
equipment, Implementation process, unpack
and stage mounting systems, assemble
support frame and mounting structure, mount
and align flat panel display cabinets assist with
cabling for power and run cabling for signal
feeds, Integrate and commission processing
gear and attend the first Council Meeting as
Proof of performance.
Tax reflects California Teleproduotion Sales
Tax Credit per bid docs.
Taxable
NonTaxable
Shipping
Sub Total
Tax
TOTAL
NOTES:
Certified CA Small Business Supplier #1130920
Contractor License #995912
California State Electronic Waste Recycling Pee will be charged on all monitora.
DIR:1000024698
John O'Donovan
VMI, Inc.
J od on oven@vmlvl deo. com
page 2 of 2
137630.00
137630.00
5.25% 7225.58
144855,58
r isLIABILITY _ UATE(MMfDDIYYYY)
CERTIFICATE OF 08111119
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON TIME. CERTIFICATE I ER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT' BETWEEN THE ISSUING INSURERISj, AUTHORIZED
REPRESENTATIVE OR PRODUCER,;AND THE CERTIFICATE HOLDER.
IMPORTANT: Id the certificate holder is an ADDITIONAL INSURED, the pelicyliesj must have ADDITIONAL INSURED provisions or be
endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A
statement on this certificate does not confer ri hts to the certificate holder in lieu of such endorsomont e .
PRODUCER CONTACT
Aan Risk Services, anc of Florida NAME: Aon Risk Services, Inc of Florida
14NJ I Brickell Bay Dive, Su to #1100 1 VAX
Mrami. FL 33131,4937 AIC Na Ext . 800-743-8130EMAIL
AdC, tier ; 80ii-5 2-7854
ADDRESS: ACT+ COt,iCenteretiAon.vrom
INSURER(SI AFFORDING COVERAGE SAID #
INSURER A. Araasracan Home xAssurarrice c 19380
INSURED INSURER IS
ADP Tcta9Source FL XVI Inc _
3 wixii surism Drive INSURER 0,
I'r9ke€Af3. PL '.13173
L am
INSURER 0
AM' Inc INSURER E
211 culaddell Or
Sunnyvale CA 94085 INSURER F
COVERAGES CERTIFICATE NUMBER, 2s01792 REVISION NUMBER.
THIS IS TO CERTIFY' THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTIARTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE ,AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, LIMITS SI-10 VN ARE A;s ITxTOUESTED
II
FNSR ADIDL 8Il R P{7LI Y PIT PCI ICY EAP
LTR TYPE Of INSURANCE INSR WV0 POLICY NUMBER rRkglOfYFYYYY Mr�I1eOPYYYY LIMIT
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 9
CAM/;CE'I"O RENTED
CLAIMSMADEOCCUR rRLMISkS4La,ccu nwel
PERSONAL S ADV INJURY S
:;EN`LAGGREGATE UM1TAPPLtESPER GENERAL :ANGREOA" E
OUCY PROLECT 17:1 LOG PRODUCTS - COMPIOP AGG
AUTOMOBILE LIABILITY 'Ea acc'sdentl IN L LIMP
ANY AUTO 22ELY iNI t IRY rF'@r esaGng
OWNED �C;HEDULED
ALiTOS ONLY AUTOS 2ENLY INJLtRY 'F*era� S
=i€RED NON- 1,VNEE.a: PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY Per accrderi u
UMBRELLA LIAR OCCUR EACH OCCURRENCE
EXCESS LIAR CLR1k1F,- ADF AGGREGATE 9
DEC RETENT ON 5
NM{YRKERS COMPENSATLi)N PER. CTTH-
A AND EMPLOYERS' LIABILITY YIN W 080373818C,A 07/0VIS, O7r0I120 STA7`LL"rE EP
ANY FROPRIETOR,'PAR7t4ER E.XFV,TLVE E d, EACH ,r;GO NT 1 2,000,1000
O" FICERIMEMBER FL.Ct&.PGEI'=" �', N f A
(Mandatory In NH) E L DISEASE - EA EMPLOYEEZ S 2,000,000
Itr de,,Jbu 0.11idev -
DEACRIPPON OF OPERATIONS trelow E1 DISEASE - POLICY LIMIT 5 r000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES {ACORD 101, Additional Remarks Schedule, may be attached It more space Is requiredl
Sees altar"d Certificate Haider Cancv aatl in Notice:
All workstte employees wcrkwro; for VM€ INC, paid Linder ADP rOTALSOURE.E, tNCw"s payroll are coveLres..�t unrtar +Ire above stilted policy:
REVIEWED
A.
CERTIFICATE HOLDER CANCELLATION
City of Santa Ana: Rrsk Management SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
20 C rc Centel, Plaza � THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Sarah Ana, CA 92701 --ACCORDANCE WITH THE POLICY PROVISIONS,
FRANCINE.R.
AUTHORIZED REPRESENTATIVE
ran ill etvi as i2no
0 198E-2E S ACORD CORPORATION. All rights reserved.
ACORD 26 (2016103) The ACORD name and logo are registered marks of ACORD
POLICY HOLDER NOTICE
CERTIFICATE HOLDER CANCELLATION NOTICE SCHEDULE
Should this policy, be cancelled before the expiration cute hereof, the producer will
endeavor to mail 30 days written notice to the certificate holder named herein, but
failure to do so shall impose no obligation or linbiliq, of any kind upon the insurer, -
the producer, or the respective agents or representatives ntatives of each.
SCHEDULE:
CERTIFICATE' HOMERS S S IDENTIFIED IE N i f-E MOST RECENT QUARTERLY
SCHEDULE OF 1W TAT C%1 1E' 1-It_tl.[)FRS PROVIDED BY TIM INST. RED'S BROKER OF
REVIEWED.
CROM i VMllNc
ACORD�
CERTIFICATELIABILITY Rt
00112019
..�. -... ! »: _ all.. ® 3. �'..� ,. w# a .. +Nr li. e! t_ '• w #...w w l:- ww. „w
!1 1
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m
ram
l ' 1Ni 111
1N# iI;A
= NI# NNi
!
ATE HOLDER m n I::..
j()MIE EXPIRATION DATE THEAEM NOTICE WILL BE DIEUVERED 14
4CCOODANCIE 'WITH THE POUCY PROVISIONS.
is
UTHORIZED REPRESEWATWE
r i
" "
BE=
A
0-t 1:11 o g gi 01#1 -:44-1:1 1
This endorsement modifies Insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
A.
Reasonable Force Property Damage -
I
Blanket Additional
Insured Lessors Of
Exception To Expected Or Intended In-
Leased Equipment
jury Exclusion
Non -Owned Watercraft Less Than 76
K,
Blanket Additional
Insured Persons Or
Feet
Organizations For
Your Ongoing Opera-
tions As Required
By Written Contract
Or Agreement
C.
Aircraft Chartered With Pilot
L
Blanket Additional
Insured - Broad Form
Vendors
0.
Damage To Premises Rented To You
M.
Who Is An Insured
- Unnamed Subsidi-
aries
E. Increased Supplementary Payments
F Who Is An Insured Employees And
Volunteer Workers First Aid
Who Is An Insured Employees - Su-
pervisory Positions
Who Is An Insured Newly Acquired Or
Formed Organizations
L Blanket Additional Insured - Owners,
Managers Or Lessors Of Premises
k Who Is An Insured -- Liability For Con-
duct Of Unnamed Partnerships Or Joint
Ventures
0, Medical Payments - Increased limits
p. Contractual Liability -- Railroads
Knowledge And Notice Of Occurrence
Or Offense
R. Unintentional Omission
& Blanket Waiver Of Subrogation
CG D4 17 01 12 ct 2012 The Travelers indemnity Company, All rights reserveti 419
Includes copyrighted material of Insurance Sorvlce-, Office, Inc, with Its permissio
FRANCINE R. VILLAREAL
(2) A watercraft you do not own that
& The amount shown for the
is:
Damage To Premises Rented To
(a) Less than 75 feet long; and
You Limit on the Declarations
of this Coverage Part; or
(b) Not being used to carry any per
111, $300,000 if no amount is shown
son or property for a charge,
for the Damage To Premises
C, AIRCRAFT CHARTERED WITH PILOT
Rented To You Limit on the
Declarations of this Coverage
The following is added to Exclusion
part,
Aircraft, Auto Or Watercraft in Paragraph
4. The following replaces Paragraph a. of
2. of SECTION I - COVERAGES -
COVERAGE A BODILY INJURY AND
the definition of "insured contract" in
PROPERTY DAMAGE LIABILITY -
the DEFINITIONS Section:
This exclusion does not apply to an
a. A contract for a lease of premises.
aircraft that is,
However, that portion of the con-
tract for a tease of premises that
(a) Chartered with a pilot to any in-
indemnities any person or organiza-
$Ured;
flon for "premises damage" is not
(b) Not owned by any insured; and
an "insured contract";
5. The following is added to the
(c) Not being used to carry any person
DEFINITIONS Section:
or property for a charge,
"Premises damage" means "property
0. DAMAGE TO PREMISES RENTED TO YOU
damage" to:
1. The first paragraph of the excep-
a. Any premises while rented to you
tions in Exclusion J., Damage To
or temporarily occupied by you
Property, in Paragraph 2. of SECTION I
with permission of the owner; or
- COVERAGES - COVERAGE A BODILY
INJURY AND PROPERTY DAMAGE
III, The contents of any premises while
LIABILITY is deleted,
such premises is rented to you, if
you rent such premises for a pe-
Z The 'following replaces the last
riod of seven or fewer consecutive
paragraph of Paragraph 2- Exclu-
days.
sloes, of SECTION I - COVERAGES -
6, The following replaces Paragraph
COVERAGE A BODILY INJURY AND
41,0)(b) of SECTION IV - COMMERCIAL
PROPERTY DAMAGE LIABILITY,
GENERAL LIABILITY CONDITIONS -
Exclusions C., ai, and h., and Para-
(h) That is insurance for "premises
graphs (1), (3) and (4) of Exclusion I.,
damage"; or
do not apply to "premises damage".
Exclusion f.(IXa) does not apply to
7. Paragraph 4.b.(1)(c) of SECTION IV -
"premises damage" caused by fire
COMMERCIAL GENERAL LIABILITY
unless Exclusion f. of Section I -
CONDITIONS is deleted.
Coverage A - Bodily Injury And
E. INCREASED SUPPLEMENTARY PAYMENTS
Property Damage Liability is re-
placed by another endorsement to
t The following replaces Paragraph 1.b.
this Coverage Part that has Exclu-
of SUPPLEMENTARY PAYMENTS -
sion - All Pollution Injury Or Dam-
COVERAGES A AND B of SECTION I -
age or Total Pollution Exclusion in
COVERAGES:
its title. A separate lirnit of insur-
ance applies to "premises damage"
It. Up to $2,500 for cost of bail
as described in Paragraph 6. of Sec-
bonds required because of accl-
tion III - Limits Of Insurance.
dents or traffic law violations aris-
3. The following replaces Paragraph 6.
ing out of the use of any vehicle
to which the Bodily Injury Liability
of SECTION III - LIMITS OF
Coverage applies. We do not have
INSURANCE:
to furnish these bonds.
6. Subject to 5. above, the Damage
2. The following replaces Paragraph 1.tL
To Premises Rented To You
of SUPPLEMENTARY PAYMENTS -
Limit is the most we will pay
COVERAGES A AND 8 of SECTION I -
tinder Coverage A for damages
"premises
COVERAGES: REVIEWED & APPROVEU,
because of darriage"
d. All NboltjjSION,
to any one premises.
reasonable e
the insured at our red to assist
The Damage To Premises Rented
i
us in the investig tt IS
fni?
To You Limit will be:
Page 2 of 6 0 2012 The Travelers Indemnity
Company. All rights reserved.
Includes copyrighted material of Insurance Services Office, Inc, with ifs perryliPRANCINIE R. VIUAREAL
ro .' �. w
r� � r a � n
#, �.
+E
�',
x
i
a»
E �
k:
J.
13
and executed that contract or agree-
ment; and
b. is caused, in whole or in part, by your
acts or omissions in the performance
of your ongoing operations to which
that contract or agreement applies or
the acts or omissions of any person
or organization performing such opera-
tions or) your behalf,
The limits of insurance provided to such
insured will be the limits which you
agreed to provide in the written contract
or agreement, or the limits shown in the
Declarations, whichever are less.
L BLANKET ADDITIONAL INSURED - BROAD
FORM VENDORS
The following is added to SECTION 11 -
WHO IS AN INSURED.,
Any person or organization that is a ven-
dor and that you have agreed In a written
contract or agreement to include as an
additional insured on this Coverage Part
is an insured, but only with respect to li-
ability for "bodily injury" or "property
damage" that;
a. Is caUsed by an "occurrence" that takes
place after you have signed and exe-
cuted that contract or agreement; and
b. Arises out of "your products" which
are distributed or sold in the regular
course of such vendor's bUSin0S$,
The insurance provided to such vendor is
subject to the following provisions:
a. The limits of insurance provided to
such vendor, will be the limits which
you agreed to provide in the written
contract or agreement, case the limits
shown in the Declarations, whichever
are less,
b. The insurance provided to such vendor
does not apply to:
(1) Any express warranty not author-
ized by you;
(2) Any change in "your products"
made by such vendor;
iP
L 1 HLAI
(5) Demonstration, installation, ser-
vicing or repair operations, ex-
cept such operations performed
at such vendor's premises in
connection with the sale of
"your products", or
(6) Your products" which, after dis-
tribution or sale by you, have
been labeled or relabeled or
used as a container, part or in-
gredient of any other thing or
substance by or on behalf of
such vendor.
Coverage under this provision does not
apply to:
a Any person or organization from
Whom you have acquired "your
products", or any ingredient, part or
container entering into, accompany-
ing or containing such products; or
b. Any vendor for which coverage as
an additional insured specifically is
scheduled by endorsement.
u WOO IS AN INSURED - UNNAMED
SUBSIDIARIES
N. WHO IS AN msukw -- LIABILITY FOR
CONDUCT OF UNNAMED PARTNERSHIPS 09
JOINT VENTURES
The following replacesthe last pare -
graph of SECTION 11 - WHO IS AN
INSURED.
No person or orgalnizatiorl Is an insured
With respect to the conduct of any cut --
rent or past partnership or joint venture
that is not shown at A Named' Insured In
the Declarations. 'This para4repfi does not
�apply to any such partnership or joint
in -
venture that otherwise qualifies it ari ,
"r6d under Section It -- Who It An lh�
sured.
F11 90TITfil WIT I 17-K XT ffil y I a ff R 14 ff„ t
The following replaces Paragraph 7. of
SECTION III - LIMITS OF INSURANCE:
7Subject to 5. above, the Medical Ex--
pense Limit is the most we will pay
under Coverage C for all medical ex-
penses because of "bodily injury"' sus-
tained by any one person, and will be
the higher of;
(a) $10,000; or
(b) The amount shown on the Declara-
tions of this Coverage Part for
h
Medical Expense Limit.
P. CONTRACTUAL LIABILITY - RAILROADS
1, The following replaces Paragraph c, of
the definition of "insured contract" in
the DEFINITIONS Section:
c,. Any easement or license agree-
rnent;
I t
CG D4 17 01 12 C 2012 The Travel Iridernnity Company. All rqhts re-erve d �P. �q ,
019
Includes copyrighled malerW of Insurance Services Offico, 8m. with its permission-
RANCINE R, VILLAREAL,
l ed by you to give notice of an
''caccurrence" or offense,
l if you are a partnership, joint
venture, limited liability company
or trust, and none of your part-
ners, joint" venture 'member
managers or trustees are indi-
viduals, notice to pis of such
'Ioccurrence" or offense must be
given as soon as practicable
only after the "occurrence" or
offense is known by:
(a) Any individual who i
Ii A partner or member of
any partner -ship or joint
venture,,
(h) A manager of any limited
liability company;
Ill y fie, trustee of any trust; or
(iv) An executive officer or
director of any other car
aniz ticanx
that is your partner, jotnf
venture member, manager or
trustee; or
Any "employee" authorized
by such partnership, joint
venture, limited liability com-
pany, trust or ether organiza-
tion { tppypyp give
� not
ice of an
,,occurrence" o 4 tr MVAAme
Notice to LIS Of such "occur-
rence" or offense will be:
deemed to be given as soon as
practicable If it is given in good
faith as soon as practicable to
your workers' compensation In-
surer. This applies only if you
subsequently give notice to its
of the "occurrence" or offense
s soon as practicable after any
of the persons described in,
Paragraphs e. (1) or ( ) above
discovers that the "occurrence"
or offense may result in sitars
to which the insurance provided
tinder this Coverage Fart may
apply.
Page 6 of 6 0 2012The "Travelers Indemnity Company, All rights reserved 17 01 1
Includes copyrighted material of Insurance rvices Office, Inc. with its perrnissian
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE Y CAREFULLY,
This endorsement modifies insurance providedtrader the llc wing -COS I L GENERAL ;LIABILITY COVERAGE PART
s
REVIEWED & AWROVLL
r
k
2008 The Travelers Companies, Inc. page