HomeMy WebLinkAboutOLD COURTHOUSE MUSEUM SOCIETYINSURANCE ON FILE
WORK MAY PROCEED N-2019-160
UNTIL INSURANCE EXPIRES
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CLERKO C UNCIL S AND CULTURE ARTIST GRANT PROGRAM AGREEMENT BETWEEN
® DATEStP a 4 IAE CITY OF SANTA ANA AND OLD COURTHOUSE MUSEUM SOCIETY
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T rat- I-L, This Artist Grant Agreement ("Agreement") is made and entered this 20"' day of August, 2019, by
and between the City of Santa Ana, a charter City and municipal corporation organized and
existing under the Constitution and laws of the State of California ("City"), and Old Courthouse
Museum Society ("Grantee") for the purpose of providing grant funding pursuant to the Investing
in the Artist Grant Program. City and Grantee may herein individually be referred to as a "Party"
and collectively be referred to as the "Parties" to the Agreement.
RECITALS:
A. On July 18, 2019, the Arts and Culture Commission reviewed all applicants and
recommended that Grantee be awarded an artist grant based on its Application for its
artwork ("Project"). A true and correct copy of Grantee's Application is attached hereto as
Exhibit A and incorporated herein by reference.
B. In undertaking the performance pursuant to this Agreement, Grantee represents that it is
skilled and knowledgeable in the arts and culture arena and that the Project created or
performed hereunder will be created or performed in compliance with such standards as may
reasonably be expected from an artist.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. Term. This Agreement shall be effective upon signature by both Parties and shall expire one
year from the date first written above, unless terminated earlier in accordance with this
Agreement.
2. Funding.
2.1. Subject to Grantee's performance of all required actions under this Agreement, City shall
provide funding, in two disbursements, as detailed below, of an amount not to exceed Six
Thousand Dollars ($6,000.00) ("Grant Amount" or "Grant").
2.2. Grantee will be paid in two (2) installments. First payment will be one-half of the funding
amount provided above or $3,000.00 and will be provided within thirty (30) days of the full
execution of the Agreement by the parties along with a complete invoice submitted by Grantee.
The second and final payment will include the remaining amount of $3,000.00 and will be issued
within thirty (30) days after the Grantee submits to the City all the proper receipts, invoices and
final report for the Project.
2.3. Appropriate performance of the Grantee will be determined by City in its sole discretion. City
reserves the right to cease funding after the first disbursement detailed above, and to be
reimbursed the initial payment, if Grantee's performance is determined to be insufficient or
unacceptable in the City's sole discretion.
2.3. City represents that there is no correlation or connection between its selection of institutions
or organizations for grant awards and an institution or organization's business relationship or
potential business relationship with City.
3. Grant Activities. Grantee agrees:
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3.1. To perform the activities described in the Grant Application and Timeline submitted to City
for consideration dated May 31, 2019, a copy of which is attached as Exhibit A and incorporated
into this Agreement as if set out in full.
3.2. To submit all reports (each, a "Report"), which shall include, at a minimum, the items set forth
as required by the Application. No personally identifiable information shall be included in any of
the Reports, except where specifically requested. The Reports shall be in a format that is
reasonably acceptable to City. City may request additional information as City, in its sole
discretion, determines is necessary to monitor performance of this Agreement. City shall have the
right to use any Reports submitted by Grantee, or any portion thereof, for any reason.
3.3. Grantee shall maintain all pertinent financial and accounting records pertaining to this
Agreement in accordance with generally accepted accounting principles and other procedures
reasonably specified by City. Upon termination or expiration of this Agreement or request by City,
Grantee shall provide, at its expense, copies of all financial and accounting records produced by
it arising out of this Agreement.
3.4. Grantee shall allow audits, compliance or special reviews and inspections, including on -site
inspection, with or without prior notice, of Grantee's facilities by City or by third parties designated
by City, or their authorized representatives. Grantee shall provide its full cooperation for any such
audit, review or inspection, including providing timely access, for examination and copying of
records (including computerized records) pertinent books, documents, papers, computer
programs and records and reasonable access to its personnel.
3.5. Grantee shall ensure that any areas utilized for the Project are maintained and restored to a
well -maintained, safe, sanitary, and clean condition, and kept free of any hazardous waste at all
times. All equipment associated with the installation of the artwork, trash and debris shall be
removed and cleaned up on a daily basis. Grantee shall place a drop cloth or similar barrier on
the ground below the artwork while installation is underway, which barrier shall be removed each
day upon completion of an installation session.
3.6. The Project may not contain advertising, religious art, sexual content, negative or violent
imagery, convey political partisanship or include any hidden, subliminal or camouflaged
messages or statements of any kind or nature. Appropriateness of the content of the Project will
be determined by City in its sole discretion.
3.7. The Project may not include any breach of intellectual property, trademarks, brands, or
images of illegal activity, and the Grantee must be the copyright holder for the Project.
4. Termination.
4.1. City may immediately terminate this Agreement upon one or more of the following:
4.1.1. Grantee's violation of any federal, state or local law or regulation.
4.1.2. Grantee's breach of any of the terms or conditions of this Agreement, including the
Application and Timeline, or any unapproved deviation from said documents that has not
been cured within 30 days of written notice of such breach.
4.2. In the event the Agreement is terminated under Section 4.1, City reserves the right to require
Grantee to refund any or all grant funds awarded to Grantee under this Agreement, and Grantee
agrees to refund to City any or all grant funds awarded under this Agreement.
5. Limitation of Liabilit
5.1. IN NO EVENT SHALL CITY BE LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL OR
CONSEQUENTIAL DAMAGES OR EXPENSES FOR ANY NEGLIGENCE, BREACH OF
CONTRACT OR ANY OTHER ACT ARISING OUT OF OR RELATING TO THIS AGREEMENT
OR THE ACTIVITIES COVERED HEREUNDER.
5.2. Section 5 and Section 6 do not limit Grantee's rights, including its ability to seek recovery,
against anyone other than City, its directors, officers, employees, agents, successors and
assigns.
6. Indemnification.
6.1. Grantee shall defend, indemnify, protect and hold harmless the City, and its elected and
appointed officers, employees, members or agents from and against all claims for damages,
liability, cost and expense (including without limitation attorney's fees) arising out of or alleged by
third parties to be the result of the negligent acts, errors or omissions or the willful misconduct of
the Grantee, and Grantee's employees, subcontractors or other persons, agencies or firms for
whom Grantee is legally responsible in connection with the execution of the work covered by this
Agreement. Grantee shall have no duty to indemnify or hold harmless the City if claims, damages,
liability, costs, expenses (including without limitation, attorney's fees) arise from the sole
negligence or sole willful misconduct of the City subsequent to declaration by the Grantee.
Grantee's obligations shall survive the termination of this Agreement.
6.2. Grantee agrees to hereby fully release and forever discharge the City from any and all claims,
demands, damages, losses, and liabilities (hereinafter collectively referred to as "claims"), which
are or may be related to or in any way connected with the negligence or willful misconduct of its
officers, officials, employees, or agents in connection with the creation, painting, performance or
installation of the Project hereunder.
6.3. Grantee further agrees that City may in good faith and on reasonable terms settle any such
claims and that City's right to indemnification shall extend to any such settlement, provided City
has given notice of such claim and its intent to settle. City's right to indemnification is in addition
to, and may be exercised independently of, any remedy held by City under this Agreement, at law
or in equity. The indemnity provision set forth in this Agreement shall survive the termination or
expiration of this Agreement indefinitely.
7. Insurance
7.1 Prior to undertaking performance of work under this Agreement, Consultant shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
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damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
and representatives as additional insured(s); (b) be primary and not contributory
with respect to insurance or self-insurance programs maintained by the City; and
(c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the provisions of Section
3700 of the Labor Code, Consultant, if Consultant has any employees, is required
to be insured against liability for worker's compensation or to undertake self-
insurance. Prior to commencing the performance of the work under this
Agreement, Consultant agrees to obtain and maintain any employer's liability
insurance with limits not less than $1,000,000 per accident.
d. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
i. Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
iii. Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City
iv. Where the amounts or coverage provided by the certificates of insurance
provides coverage greater than those listed by this Agreement, the
amounts provided by the certificates of insurance shall be incorporated by
reference into the Agreement.
V. Consultant shall supply City with a fully executed additional insured
endorsement.
e. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Consultant's right to be paid for its time and materials expended prior to notification
of termination. Consultant waives the right to receive compensation and agrees
to indemnify the City for any work performed prior to approval of insurance by the
City.
8. General Provisions.
8.1. Grantee shall acquire prior written permission from City for any use of the City name or logo
in association with its Project.
8.2. If any parts of this Agreement are held to be invalid or unenforceable, the remaining parts of
the Agreement shall continue to be valid and enforceable.
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8.3. Grantee shall comply with all governmental requirements that may now or in the future
become applicable to its activities under this Agreement.
8.4. This Agreement, including Exhibit A, Application, and any amendments or schedules hereto,
contain the full understanding and agreement of the Parties with respect to its subject matter, and
no waiver, alteration or modification of any of the provisions to this Agreement shall be binding
unless in writing and signed by an authorized officer of both Parties.
8.5. No waiver by either Party or any breach, default, or series of breaches or defaults, and no
failure, refusal, or neglect of either Party to exercise any right, power, or option given to it under
this Agreement or to insist upon strict compliance with the terms of this Agreement shall constitute
a waiver of these provisions with respect to any subsequent breach or waiver by either Party or
its right at any time thereafter to require exact and strict compliance with provisions of this
Agreement.
8.6. Any notice or other communication required or permitted to be made or given by either Party
pursuant to this Agreement will be in writing and will be deemed to have been duly given: (i) five
(5) business days after the date of mailing if sent by registered or certified U.S. mail, postage
prepaid, with return receipt requested; (ii) when transmitted if sent by facsimile, provided a
confirmation of transmission is produced by the sending machine; or (iii) when delivered if
delivered personally or sent by express courier service. All notices to City shall include a reference
to the Project title.
All notices will be sent to the other Party at its address as set forth below or at such other address
as such Party will have specified in a notice given in accordance with this section:
Grantee: 04 &? O-rax'e
2ll �Y Se..7a 6.0:;. �C✓J
'5?'v7a AV4 . -.4 '7zrQ/,
City: City of Santa Ana
Clerk of the Council (M-30)
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, CA 92702
FAX (714) 647-6956
8.7. This Agreement is subject to all applicable local, State and Federal laws. This Agreement
has been executed and delivered in the State of California and the validity, interpretation,
performance, and enforcement of any of the clauses of this Agreement shall be determined and
governed by the laws of the State of California. Both parties further agree that Orange County,
California, shall be the venue for any action or proceeding that may be brought or arise out of, in
connection with or by reason of this Agreement.
8.8. Grantee agrees to comply with all applicable equal opportunity and affirmative action laws as
appropriate, Grantee shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
#2668v2
employment related activities. Grantee affirms that it is an equal opportunity employer (if
applicable) and shall comply with all applicable federal, state and local laws and regulations.
8.9. Any funds provided under this Agreement that are not expended, obligated or otherwise
committed by the termination or expiration of this Agreement shall be immediately returned to
City.
8,10. Grantee grants to City a non-exclusive, irrevocable, transferable, royalty free, worldwide
license to use, reproduce, display, distribute, and prepare derivative works, in any form or media
at the discretion of the City for the Project conceived, performed or created as a result of this
Agreement.
8.11. Grantee and any of the Grantee's agents, employees or representatives are, for all purposes
under this Agreement, an independent contractor and shall not be deemed to be an employee of
the City, and none of them shall be entitled to any benefits to which City employees are entitled
including but not limited to, overtime, retirement benefits, work's compensation benefits, injury
leave or other leave benefits.
8.12. Neither Party shall assign any rights or obligations under this Agreement.
8.13. Each Party covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
8.14. Each Party warrants that they have executed this Agreement knowingly, freely and
voluntarily and with full knowledge of its legal consequences. All parties involved warrant and
represent that, prior to executing this Agreement, each Party has had the opportunity to review
and consider this matter with legal counsel, and that the terms of this Agreement, and its
consequences, are fully understood by each Party.
8.15. This Agreement represents the entire agreement and understanding between the parties,
and supersedes any and all prior agreements and understandings between the parties, whether
oral or written.
8.16. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and
shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or
damages to City in the event that such authority or power is not, in fact, held by the signatory or
is withdrawn.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
oe e-
DAISY/
Clerk of the CouncJI
APPROVED AS TO FORM:
SONIA R. CARVALHO
City,Attb,ney,
CITY OF SANTA ANA
K I INE RIDGE
City Manager
GRANTEE:
By: tRYAN . HODGE Names
Assn ntCt Attorney Title: raFas��BR
j- So eQENSON
RECOMMENDED FOR APPROVAL:
l�s--
STEVEN A. MENDOZA
Executive Director
Community Development Agency
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EXHIBIT A
INVESTING IN THE ARTS GRANT PROGRAM
APPLICATION
#2668v2
Old Courthouse SocietyProject Budget
•:
PERSONNEL
Description of Personnel
(contracted instructor, lecturer honorarium,
artist stipend, etc.)
Total Compensation
Grant
Funds
Requested
^._._........
Artist Stipend — MarinaAguilera
$3,000
$3,000
OC Parks Staff —Justin Sikora
$7,200
N/A
Alzheimer's OC Staff
N/A
N/A
EQUIPMENT, MATERIALS, AND SUPPLIES
Item
(equipment, materials, supplies)
Quantity
Unit
Cost
Total
Cost
Grant
Funds
Re nested
Tabletop easel
20
11,72
234.40
234.40
Sponges 4/pic
10
2.96
29.60
29.60
Watercolor cardstock 3/pl<
15
24,59
368.85
368.85
Electric pencil sharpener
2
25.74
51,48
51.48
Pink erasers 24/box
3
11.11
33.33T
33.33
Pencils 72/pk
3
2.99
8,97
8,97
#18 paintbrushes 6/ is
20
18.49
369.80
369,80
Permanent markers 12/pk
20
9.99
399.70
399,70
Watercolor pencils 12/box
40
6.59
263.60
263.60
Colored pencils 12/set
40
2.61
104,40
104,40
Prang, white paint 128 oz.
6
23.16
138.96
138,96
Watercolor set36/box
2
178.31
356,62
356,62
#10 watercolor paintbrushes
12/ k
5
16,80 -
84,00
84.00
16"x20" white mat 10/pk
10
24,87
248.70
248.70
Assorted paint brush set 1
3
34.62
103.86
103,86
Paper towels 30 rolls/box 1
1
21.59
21,59
21.59
SPECIAL EVENTS
Description
(permit, fees, facility rental for project,
marketing)
Total Cost
Grant Funds
Requested
Refreshments
$350
$350
Decorations
�$50
$50
Certificates
$100
$100
City of Santa Ana, Community Development Agency
20 Civic Center Plaza, M-25, Santa Aria, CA 92701 (714) 647-5360
• Courthouse Society ProjectBudget
Expenditures
Expenditures
Total Program
Total 4
i Category
funded by Santa
funded by Other
Budget
Organizational
Ana Grant
Sources
Budget
_
Administradve5aff
$7,200—in kind
Salaries and Benefits
Contractual/Professional
Services/Stipends
Equipment, Materials,
$2,500
Supplies
Special Events
$500
Production
_
marketing
$500 — in -kind
Total
$6,000
$7,700
$13,700
$13,700
PROGRAM REVENUE
LIST ALL OTHER PROGRAM REVENUE
"Funding Source" total must equal 'Total Program Budget" listed above
FUNDING SOURCE
AMOUNT
Santa Ana Artist Grant
$6,000
Administrative Staff Salaries
' $7,200
Marketing
$500
TOTAL PROGRAM BUDGET
$13,700
"t.
City of Santa Ana, Community Development Agency
20 Civic Center Plaza, M-25, Santa Ana, CA 92701 (714) 647-5360
Old Courthouse Museum Society Project Timeline
Date
Action
Outcome
Month
Marketing efforts put forth by Alzheimer's OC.
Raise community awareness
before and
Enrollment in workshops.
about new program at the
during
Old Courthouse and create
beginning
participate list.
of program
September
OC Parks staff and artist Marina Aguilera, will
Learn successful methods to
2019
attend Memories in the Making Facilitator
Improve communication and
Training presented by Alzheimer's OC.
understand behaviors
associated with dementia.
Adapt established learning
model and framework to OC
Parks setting and structure.
September
Provide monthly 2-hour workshop at Old
Provide a therapeutic activity
2019 -
Courthouse for 10-15 people with dementia
that allows for stimulation of
2020
related diseases, using historical objects
the senses, and encourages a
provided by OC Parks and Old Courthouse
form of expression for those
structure as prompts. Workshops will be
who struggle to
facilitated by Marina Aguilera and OC Parks
communicate verbally.
staff.
Reinstate a sense of
accomplishment and
improved self-esteem to
those who have been
progressively in decline.
September
Public display of final works held at the Old
Social event that provides
2020
Courthouse exhibit gallery. Pieces will be
recognition and support of
available for sale with all proceeds going to
artists. Provide foundation
Alzheimer's OC.
for community based
inclusion to those who are
new or unfamiliar with
downtown Santa Ana, This
will generate tourism
revenue for the downtown
not only from this event, but
work towards demonstrating
to those from other
communities the city's
resources and attractions.
City of Santa Ana, Community Development Agency
20 Civic Center Plaza, M-25, Santa Ana, CA 92701(714) 647-5360
COUNTY OF ORANGE
CERTIFICATE
OF
SELF-INSURANCE
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Office of Risk Management, 600 W. Santa Ana Blvd., Ste. 104, Santa Ana, CA 92701
Coverage: This is to certify that the County of Orange is self -insured for the following
coverage:
Type of Coverage Self -Insurance Limit
General Liability: Bodily Injury and Property Damage I $1,000,000 per occurrence
Automobile Liability: Vehicles owned, non -owned and hired I $1,000,000 per occurrence
Terms, Conditions and Special Items:
The provisions under General Liability, above, shall apply only with respect to claims arising out of the
negligent acts or omissions of the County of Orange, its officers, agents and employees or any other
person under its direction and control.
Cancellation:
Should any of the above described self -insured coverages be modified or cancelled before the
expiration date shown below, the County of Orange will provide 30 days written notice to the named
certificate holder.
Indemnified Par":
The City of Santa Ana, its officers, employees, agents and representatives pursuant to the terms and
conditions of the agreement.
Certificate Holder:
Certificate Effective Date: 08/15/19
City of Santa Ana Certificate Expiration Date: 01/01/21
20 Civic Center Plaza
Santa Ana, CA 92701
ATTN: Tram Le, Arts and Culture Specialist
J n 7
12E: Old County Courthouse Art Program
DATES: August 15, 2019 - Decemer 31, 2020 Manager, Risk Management
(714)285-5500
IEW & APPROVED Date Certificate Issued: 08/20/19
Y IS DIVISIONA CEMENT
7 2019
AMAN A M. LAMBERT
CERTIFICATE OF LIABILITY INSURANCE
- ---- - ---- - - -•--• --•-- ---... �..� ,... rvvnla urun INC UeHI1rIGATE HOLDER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holders an ADDITIONAL INSURED, tho Polley( es) mwt eve 1 0 NS REO prov a ns Gr a en orsed. It
SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this
certificate does not confer rights to the certificate holder In lieu of such BndnmamenNel.
Aon Risk Insurance services west, Inc.
LOS algel es CAOffice
707 wi lshire Boulevard
suite 2600
Los Angeles CA 90017-0460 USA
of Orange
'lice of Risk Management
Santa Ana Blvd, Suite 104
Ana CA 92701 USA
INSURER 0:
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DOCUMENT WITH RESPECTTOPOLICY
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WHICHCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED
HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
Limits shown are as regUeatBd
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County of Orange
600 w. Santa Ana Blvd., Suite e104
Santa Ma, CA 92702 USA
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SHOWED ANY OF THE ABOVE CESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPRAmON DATE THEREOF, .NOTICE WILL BE DELNEREO W ACCORDANCE WITH THE
POLICY PROVISIONS.
LAJ�eGr.:.
2016/03 01988.2015 ACORD CORPORATION. All rights reserved.
ACORD 25
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